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HomeMy WebLinkAbout108-Foothill.pdfFY 2009-2010 CITY OF SARATOGA COMMUNITY GRANT & CDBG STANDARD APPLICATION DATE: January 26, 2009 Please refer to the Application Instructions Sheet for details on the following questions. Please limit your answers to one paragraph per question 1) Applicant Organization/Agency Name: Saratoga Foothill Club Historic Landmark Foundation (Foothill Club Foundation) Agency Address: Mailing: P.O. Box 2033, Saratoga, CA 95070; Location: 20399 Park Place, Saratoga Executive Director: Cindy Ruby, Foundation Chair Phone: 408-867-2715 Fax: 408-867-3124 E-Mail: crubyca@aol.com Agency is a Faith Based Organization: No 2) Program Title: ADA Improvements to Saratoga Foothill Clubhouse designed by Julia Morgan Program Address: same as above Contact Person/Title: same as above Phone: same as above Fax: same as above E-Mail: same as above 3) City of Saratoga/CDBG funds requested in the past: In May 2007 The Foothill Club Foundation requested a one-time community grant of $12,000 to replace the building’s furnace. 4) City of Saratoga/CDBG funds received in the past: In May 2007 The Foothill Club Foundation received $8600 to replace our furnace. 5) Program description and number of unduplicated clients served: Saratoga Foothill Club Historic Landmark Foundation requests a Saratoga Community Grant to improve disability access for the public to the historic Julia Morgan designed Saratoga Foothill Clubhouse, and to meet the standards of the Americans with Disabilities Act. This building was designed and built by Julia Morgan in 1915. We are committed to increased disabled access to the Clubhouse. It is used by Saratogans for community meetings as well as for rental events. We have a Public Lecture Series attended by many Saratogans. Approximately 3,000 people use the clubhouse each year. 6) Program purpose and objectives: Objective 1: We will begin the planning process by selecting an architect with experience in renovation of historic buildings to meet with our planning group and neighbors to improve access to our building’s entries and restrooms. Outcome: After interviews, we will contract with an architect to develop architectural plans to upgrade the ADA accessibility of the building. Objective 2: After neighborhood and community input, we will decide on an architectural plan to upgrade ADA accessibility at entrances/exits and restrooms, and submit plans for bids to determine the total costs of the project. FY 2009-2010 CITY OF SARATOGA COMMUNITY GRANT & CDBG STANDARD APPLICATION Outcome: We will develop a fundraising plan to complete the ADA upgrades of the Foothill Clubhouse. 7) Program management: Our volunteer House and Grounds Chairman and the Board of the Saratoga Foothill Club will manage this project. 8) Agency description and experience: The Saratoga Foothill Club Historic Landmark Foundation was established in 2004 as a public benefit corporation under Section 501(c)(3) of the Internal Revenue Code to receive tax-deductible contributions to support our mission to preserve, maintain and enhance the Julia Morgan designed Foothill Clubhouse and grounds. To date we have completed structural and safety repairs, including electrical and HVAC upgrades, a new roof, and extensive renovating of woodwork. Tax ID # 54-2101739. 9) Audit information: The Foundation has not had a financial audit to date. 10) Sources of funds anticipated for this project: We are starting with architectural plans to help us determine the overall costs and scope of this project. We will submit grant applications, host fundraisers, and continue with our mail solicitation appeal to Club members and the Saratoga community. We know it will be a long-term project, but planning is the important first step. 11) Budget: $13,500 for a biddable set of architectural plans 12) Performance Measurements: See Item 6 above. 13) Outreach: Our Public Lecture Series is publicized monthly in the Saratoga News and the San Jose Mercury News. We hosted the 2008 City Council Candidates Forum last September, and public meetings are held in the clubhouse. Annually, the Saratoga Foothill Club presents the community’s Memorial Day Celebration and provides food baskets for low-income residents of Saratoga. Local community organizations such as the Saratoga Men’s Club, the National Charity League, and the Saratoga Federated Church meet in our Clubhouse. We have a website www.foothillclub.org and a catering company that markets our facility for wedding rentals and memorial services. 14) Leveraging: We are also applying for a professional services grant from the National Trust for Historic Preservation (due 2/1/09). Our fundraising activities to date have collected approximately $30,000 which would be used as a match for a Community Grant from the City of Saratoga. 15) Cost / Benefit Analysis: N/A 16) Target Beneficiaries: We hope to have a safe, accessible building for use by all members of the Saratoga and area communities, especially those with disabilities. BUDGET AGENCY NAME: Saratoga Foothill Club Historic Landmark Foundation Date Prepared: January 26, 2009 PROGRAM NAME: ADA Improvements to Julia Morgan designed Building BUDGET WORKSHEET SPECIFIC ACTIVITIES Jul - Sep Oct - Dec Jan - Mar Apr - Jun Hire architect to develop plans for ADA upgrades to Saratoga Foothill Clubhouse. $13,500 Host meetings with neighbors, members of the community and club members to assess needs. X Architectural plan complete and finalized. X Submit plans for bid to determine total cost of ADA project. X PERFORMANCE MEASUREMENTS AGENCY NAME: Saratoga Foothill Club Historic Landmark Foundation Date Prepared: January 26, 2009 PROGRAM NAME: ADA Improvements to Saratoga Foothill Clubhouse PERFORMANCE MEASUREMENT WORKSHEET GOAL: To improve disability access for the public to the historic Julia Morgan designed Saratoga Foothill Clubhouse, and to meet the standards of the Americans with Disabilities Act. OBJECTIVE (1): Start the planning process by hiring an architect with experience in renovation of historic buildings and the requirements of the Americans with Disabilities Act who will meet with our planning group and neighbors to improve access to our building’s entries and restrooms. OUTCOME (1): After interviews, contract with an architect to develop biddable plans to provide access to the Saratoga Foothill Clubhouse in compliance with Americans with Disabilities Act.