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SARATOGA CITY COUNCIL
MEETING DATE: February 18, 2009 AGENDA ITEM:
DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson
PREPARED BY: Barbara Powell DIRECTOR:
Assistant City Manager
SUBJECT: Proposed Vehicle Impact Fee related to Refuse Vehicles
RECOMMENDED ACTION:
Accept report and direct the City’s representative to the West Valley Solid Waste Management
Authority (WVJPA) to convey the Council’s direction to the WVJPA.
BACKGROUND:
The WVJPA is a four-member Authority representing the Cities of Campbell, Los Gatos, Monte
Sereno and Saratoga, overseeing the operation of waste, recyclables and yard trimmings
collection services. Howard Miller is Saratoga’s representative on the Authority Board.
At its February 5, 2009 meeting the WVJPA Board considered a proposal to impose a Vehicle
Impact Fee on West Valley Collection & Recycling (WVCR) related to road impacts resulted
from its operations on surface streets. A provision for imposition of this fee was included in the
franchise agreement with WVCR; however, to date, the fee has not been imposed, pending
completion of a study of road impacts related to refuse collection activities. The study was
completed in June 2007 by CSG Consultants, Inc. According to the study, the annual cost to
Saratoga of road impacts related to refuse vehicles is $62,989. In accordance with the franchise
agreement, WVCR would be able to recoup the cost of the Vehicle Impact Fee via a pass-through
to residential and commercial customers.
Since the calculated annual cost of road impacts related to refuse vehicle operation in Saratoga is
fairly modest, an associated rate increase to recoup the Vehicle Impact Fee would be similarly
modest. Examples for residential and commercial customers are illustrated below. Current
residential and commercial collection rates are provided as Attachment “A”.
Residential 35-Gallon Cart Rate Impact
Current Rate Allocated on
Route Days
Allocated on Cost of
Service
Cost/Month
Increase
% of Increase Cost/Month
Increase
% of Increase
$20.97 $.027 @ 1.3% $0.22 @ 1.0%
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Commercial 1.5 cubic yard/Once per week Rate Impact
Current Rate Allocated on
Route Days
Allocated on Cost of
Service
Cost/Month
Increase
% of Increase Cost/Month
Increase
% of Increase
$132.59 $2.11 @ 1.6% $2.17 @ 1.6%
If so desired, the Vehicle Impact Fee could be phased in over a period of years, as illustrated in
the examples below, which provide a 3-year time frame for implementation:
Residential 35-Gallon Cart Rate Impact
(3-year Implementation)
Current Rate Allocated on
Route Days
Allocated on Cost of
Service
Cost/Month
Increase
% of Increase Cost/Month
Increase
% of Increase
$20.97 $0.09 @ .4% $0.07 @ .3%
Commercial 1.5 cubic yard/Once per week Rate Impact
(3-year Implementation)
Current Rate Allocated on
Route Days
Allocated on Cost of
Service
Cost/Month
Increase
% of Increase Cost/Month
Increase
% of Increase
$132.59 $0.70 @ .5% $0.72 @ .5%
Each member agency may independently implement the fee, and may independently determine
whether the fee will be implemented all at once, or over a period of years. Resulting rate
increases would be implemented beginning July 1, 2009.
FISCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS:
The City of Saratoga would not receive Vehicle Impact Fees related to the impact of refuse
vehicles on City streets.
ALTERNATIVE ACTION(S):
N/A
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FOLLOW UP ACTION(S):
Implement Council direction.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
ATTACHMENTS:
Attachment “A” – Current Residential and Commercial Collection Rates
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Attachment “A”
West Valley Collection & Recycling
West Valley Cities Rates
Saratoga
Residential
Regular:
20-gallon $ 16.07
35-gallon $ 20.97
65-gallon $ 41.94
95-gallon $ 62.91
Sr. Citizen:
20-gallon $ -
35-gallon $ -
Low income 35 gal LG Only n/a
Commercial
Commercial-1.5 Yards
1 p/u per week $ 132.59
2 p/u per week $ 267.18
3 p/u per week $ 401.77
4 p/u per week $ 536.36
5 p/u per week $ 670.96
6 p/u per week $ 805.55
Extra Dump $ 30.60
Saturday Dump $ 31.06
Commercial-2 Yards
1 p/u per week $ 176.78
2 p/u per week $ 356.24
3 p/u per week $ 535.69
4 p/u per week $ 715.15
5 p/u per week $ 894.61
6 p/u per week $ 1,074.07
Extra Dump $ 40.80
Saturday Dump $ 41.41
Commercial-3 Yards
1 p/u per week $ 265.17
2 p/u per week $ 534.36
3 p/u per week $ 803.54
4 p/u per week $ 1,072.73
5 p/u per week $ 1,341.91
6 p/u per week $ 1,611.10
Extra Dump $ 61.19
Saturday Dump $ 62.12
Commercial-4 Yards
1 p/u per week $ 353.56
2 p/u per week $ 712.55
3 p/u per week $ 1,071.51
4 p/u per week $ 1,430.46
5 p/u per week $ 1,789.42
6 p/u per week $ 2,148.38
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Extra Dump $ 81.60
Saturday Dump $ 82.83
Commercial-6 Yards
1 p/u per week $ 530.34
2 p/u per week $ 1,068.71
3 p/u per week $ 1,607.08
4 p/u per week $ 2,145.46
5 p/u per week $ 2,683.83
6 p/u per week $ 3,222.20
Extra Dump $ 122.39
Saturday Dump $ 124.24
Commercial-Cans
1 $ 13.26
2 $ 26.52
3 $ 39.77
4 $ 53.03
5 $ 66.29
6 $ 79.55
7 $ 92.81
8 $ 106.07
9 $ 119.32
12 $ 159.10
13 $ 172.36
15 $ 198.87
18 $ 238.65
22 $ 291.68
27 $ 357.97
30 $ 397.75
34 $ 450.78
43 $ 570.11
50 $ 662.92
54 $ 715.95
Debris Box (cu. yds.)
8 $ 274.08
20 $ 469.54
30 $ 567.27
40 $ 665.00
Compactor (cu. yds.)
10 $ 469.54
12 $ 508.63
15 $ 567.27
16 $ 586.81
20 $ 665.00
25 $ 762.73
26 $ 782.27
28 $ 821.36
30 $ 860.46
36 $ 977.73
40 $ 1,055.91
FEL2CY Compactor
1 p/u per week N/A
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2 p/u per week N/A
3 p/u per week N/A
FEL 3CY Compactor
1 p/u per week N/A
2 p/u per week N/A
3 p/u per week N/A
FEL 4CY Compactor
1 p/u per week 453.43
2 p/u per week 911.97
3 p/u per week 1370.51