HomeMy WebLinkAbout107-December 17, 2008 Staff Report and Attachment.pdfPage 1 of 2
SARATOGA CITY COUNCIL
MEETING DATE: December 17, 2008 AGENDA ITEM:
DEPARTMENT: Community Development CITY MANAGER: Dave Anderson
PREPARED BY: Cynthia McCormick DIRECTOR: John Livingstone
SUBJECT: EVALUATION CRITERIA FOR COMMUNITY GRANT & COMMUNITY
DEVELOPMENT BLOCK GRANT PUBLIC SERVICES FUNDING
RECOMMENDED ACTION:
As directed by City Council.
REPORT HISTORY:
On June 18, 2008, the Council decided to establish a more formal Grant Program. The Council
determined that the Community Grant (CG) program and the Community Development Block
Grant (CDBG) program will be done simultaneously including noticing, application, and schedule.
Applications for both programs will be reviewed at a preliminary Public Hearing prior to approval
in March. Furthermore, the Community Grant Program would match the CDBG Public Service
funding (estimated to be $32,000) and add $22,068 in funding leftover from the annual
Contingency fund for a Community Grant fund total of $54,068.
In addition to formally combining the two grant programs, the Council decided to institute a
priority ranking process for the allocation of grants. Staff has prepared a draft evaluation criteria
system for consideration and implementation.
DISCUSSION:
The evaluation criteria include five categories: presentation, target benefit, cost/benefit,
leveraging, and outreach which are further broken down in the attached Worksheet.
1. Presentation (30 points): Applicants will be given three minutes during the Public Hearing to
present their proposal; their presentation will be evaluated on content, clarity, and brevity.
2. Target Benefit (20 points): This category rewards programs that serve a large number of
Saratoga residents as a whole and as a percentage of their entire clientele. CDBG applications
will be further evaluated on the number of low-income beneficiaries in their program.
3. Cost/Benefit (20 points): To be more successful in this category, requested funds should be
proportional to the target beneficiaries served (i.e., Saratoga residents).
4. Leveraging (20 points): Applicants should show that they are currently seeking matching
funding. Applicants will receive additional points for demonstrated fundraising success.
5. Outreach (10 points): Applicants will be evaluated on both their current and proposed
outreach efforts to attract new Saratoga residents.
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FISCAL IMPACTS:
None
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
Staff and the Council will continue to review applications consistent with the current procedure.
ALTERNATIVE ACTION:
None
FOLLOW UP ACTION:
1. Staff will make adjustments to the evaluation criteria.
2. Staff will schedule the public hearing: On February 18th, the applicants will make a three (3)
minute presentation. The Council will accept the presentation and continue the hearing to
March 4th at which time the Council will review and rank the applications according to the
evaluation criteria. The scores will be compiled during the meeting and the Council will make
a decision to allocate Community Grant funding and recommend CDBG funding.
3. Staff will forward the CDBG recommendations to the County for final approval.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Posting of the Agenda
ATTACHMENTS:
Attachment A – Evaluation Criteria
Attachment B – Application Package
Attachment C – Calendar