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AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
Wednesday, March 18, 2009
REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
March 13, 2009)
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. Commendation Honoring Liz Kniss – President of Santa Clara County Board of
Supervisors
Recommended action:
Present commendation.
2. Proclamation Declaring the Month of March 2009 as “Colon Cancer Awareness
Month” and Declaring the City of Saratoga as a “Colon Cancer Free Zone”
Recommended action:
Present proclamation.
3. Disaster Service Worker Week Proclamation
Recommended action:
Present proclamation.
SPECIAL PRESENTATIONS
4. Presentation by Jamie McLeod, Chair, Santa Clara County Recycling and Waste
Reduction Commission, on Issues Related to Single Use, Carryout Bags
Recommended action:
Accept presentation by Jamie McLeod, Chair, Santa Clara County Recycling and
Waste Reduction Commission (SCRWRC), and City of Santa Clara Council member.
5. Presentation by Manny Diaz, Consultant for the American Chemistry Council, on
Issues Related to Single Use, Carryout Bags
Recommended action:
Accept presentation by Manny Diaz, Consultant for the American Chemistry Council.
6. California Stormwater Quality Association (CASQA) Presentation of Awards
Recommended action:
Listen to a short presentation from Kelly Carroll, Manager of West Valley Clean
Water Program and receive awards.
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
7. City Council Minutes - March 4, 2009
Recommended action:
Approve minutes.
8. CUP Study Session Minutes - March 3, 2009
Recommended action:
Approve minutes.
9. City Council Minutes – May 3, 2006
Recommended action:
Approve minutes.
10. Review of Accounts Payable Registers
Recommended action:
That the City Council accepts the Check Registers for Accounts Payable cycles:
February 26, 2009
March 05, 2009
11. Amendment to Delta MicroImaging contract
Recommended action:
Accept report and approve amendment to the existing contract with Delta
MicroImaging and authorize the City Manager to execute the contract amendment.
PUBLIC HEARINGS
Applicants/Appellants and their representatives have a total of ten minutes maximum for
opening statements. Members of the public may comment on any item for up to three
minutes. Applicant/Appellants and their representatives have a total of five minutes
maximum for closing statements. Items requested for continuance are subject to
Council’s approval at the Council meeting
12. Public Hearing on Resolution Ordering the Abatement of a Public Nuisance by
Removal of Hazardous Vegetation (Weeds)
Recommended action:
Open public hearing; listen to public testimony; and close public hearing. Consider
any objections to proposed Order for Abatement of Hazardous Vegetation and sustain
or overrule any objections as to specific properties. Adopt proposed Resolution
Ordering Abatement (Attachment A) as to properties listed (with modification(s) if
any objections are sustained.
13. FY 2009/10 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING
Recommended action:
Conduct the Public Hearing and make a decision regarding recommendation of
remaining Community Development Block Grant (CDBG) funds.
OLD BUSINESS
14. Request for discretionary funds for fees associated with a Conditional Use Permit
(CUP)
Recommended action:
Direct Staff Accordingly.
15. Review incentives related to Conditional Use Permits to encourage new businesses in
the City
Recommended action:
Direct Staff Accordingly.
16. Selection of Conceptual Website Homepage Design
Recommended action:
Accept report, select one of three conceptual website homepage designs, and offer
input on the selected design so that it can be further refined.
NEW BUSINESS
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Chuck Page
Hakone Foundation Executive Committee
Peninsula Division, League of California Cities
SSC Cities Association Board
SCC Cities Association Selection Committee
Valley Transportation Authority PAC
West Valley Sanitation District
West Valley Mayors and Managers Association Council Finance Committee
Council Finance Standing Committee
City School Ad-Hoc
Vice Mayor Kathleen King
Hakone Foundation Board
West Valley Flood Control Zone & Watershed Advisory Committee
SSC Cities Association Executive Board
SCC Cities Association – Joint Economic Development Policy Committee (JEDPC)
City School Ad-Hoc
Councilmember Jill Hunter
Historical Foundation
Library Joint Powers Association
Santa Clara County Valley Water District Commission
Village AdHoc
Councilmember Howard Miller
Chamber of Commerce
KSAR
Santa Clara County Emergency Council
West Valley Solid Waste Joint Powers Association
Council Finance Standing Committee
Councilmember Susie Nagpal
ABAG
Comprehensive County Expressway Planning Study Policy Advisory Board (PAB)
County HCD Policy Committee
SASCC
Sister City Liaison
Village AdHoc
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
Council will adjourn the Regular Council Meeting and proceed to the Administrative
Conference Room for Closed Session.
ANNOUNCEMENT OF CLOSED SESSION ITEMS
Conference with Legal Counsel – Anticipated Litigation: Significant exposure to
litigation pursuant to Government Code 54956.9 (b) (1 Item)
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the Community Development Department Director at 13777 Fruitvale Avenue,
Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently
with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any
materials distributed by staff after the posting of the agenda are made available for public review
at the office of the City Clerk at the time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council for the City of Saratoga was posted on March 13, 2009,
for the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available
for public review at that location. The agenda is also available on the City’s website at
www.saratoga.ca.us
Signed this 13th day of March 13, 2009 at Saratoga, California.
Ann Sullivan, CMC
City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2009
4/1 Regular Meeting – Joint Meeting with Library Commission and Friends of
the Saratoga Libraries
4/15 Regular Meeting – Joint Meeting with Youth Commission
5/6 Regular Meeting – Joint Meeting with Mt. Winery
5/20 Regular Meeting – Joint Meeting with Montalvo Arts
6/3 Regular Meeting – Joint Meeting with Parks and Recreation Commission
6/17 Regular Meeting – Joint Meeting with HOA Presidents
7/1 Regular Meeting –
7/15 Regular Meeting – Joint Meeting with SASCC
8/5 Regular Meeting – Joint Meeting with Saratoga Ministerial Association
8/19 SUMMER RECESS – NO COUNCIL MEETING
9/2 Regular Meeting – Joint Meeting with Hakone Foundation
9/16 Regular Meeting – Joint Meeting with West Valley Board of Trustees
10/7 Regular Meeting – Joint Meeting with Traffic Safety Commission
10/21 Regular Meeting – Joint Meeting with Historical Foundation & Heritage
Preservation Comm.
11/4 Regular Meeting – Saratoga Village Development Council
11/18 Regular Meeting -
12/1 Council Reorganization
12/2 Regular Meeting -
12/16 Regular Meeting -