HomeMy WebLinkAbout101-Staff Report.pdfDave Anderson
Melanie Whittaker Mary Furey
RECOMMENDED ACTION:
That the City Council review and accept the Check Registers for the following Accounts Payable payment cycles:
REPORT SUMMARY:
Attached are the Check Registers for:
Date Ending Check No.
03/12/09 111739 111796 57 143,682.36 3/12/2009 3/5/2009 111738
03/19/09 111797 111856 59 429,850.38 3/19/2009 3/12/2009 111796
AP Date Check No. Issued to Dept.Amount
03/12/09 111746
Public Safety
Services 14,176.04
03/12/09 111757 Public Works 11,986.00
03/12/09 111757 Public Works 2,100.00
03/12/09 111786 Various 38,328.06
03/12/09 111793 Various 10,613.94
03/12/09 111794 Finance 17,000.00
03/19/09 111813 IT 19,932.50
03/19/09 111834 Public Works 13,791.07
03/19/09 111835
Public Safety
Services 330,022.46
Varinek, Trine, Day & Co General
General
Law Enforcement -
Monthly Services
George Bianchi Construction
CIP - Village sidewalk, curb
and gutter repairs
4th Street / Big Basin
repairs
George Bianchi ConstructionCIP - Annual Sidewalk Repair Glen Brae Drive repairs
Fund Purpose
City of San Jose - Animal
Services General
Animal Control -
Monthly Services
Prior Check Register
Accounts Payable
Accounts Payable
The following is a list of Accounts Payable checks issued for more than $10,000 and a brief description of the expenditure:
SUBJECT: Review of Accounts Payable Check Registers.
March 12, 2009
March 19, 2009
Type of Checks Date
Starting Check
No.
Ending
Check No.Total Checks Amount
Checks
Released
DEPARTMENT:Finance & Administrative Services CITY MANAGER:
PREPARED BY:DEPT. DIRECTOR:
SARATOGA CITY COUNCIL
MEETING DATE:April 1, 2009 AGENDA ITEM:
Shute Mihaly & WeinburgerVarious
Monthly Services -
Legal Fees / City
Attorney / Litigation
US Bank Card Various
Cal Card Monthly
Billing
Audit Services
Dell Marketing IT Replacement Replacement Computers
Matt Novakovich General
Heritage Orchard
Maintenance
County of Santa Clara -
Office of the Sheriff
The following are Accounts Payable checks that were voided or manually issued:
AP Date Check No.Amount
3/17/2009 111741 (907.66)
3/17/2009 100519 (39.00)
3/17/2009 100557 (15.00)
3/17/2009 102577 (60.00)
3/17/2009 103205 (99.00)
3/17/2009 103218 (100.00)
3/17/2009 104712 (89.00)
3/17/2009 104980 (97.50)
3/17/2009 111755 (7,489.00)
The following is a list of cash reduction by fund:
Fund #AP 03/12 AP 03/19 Total
111 General 104,653.66 391,092.81 495,746.47
231 Village Lighting 134.47 134.47
247 Kerwin Ranch Landscape 455.00 455.00
248 Leutar Court Landscape -
249 Manor Drive Landscape 51.40 51.40
251 McCartysville Landscape -
252 Prides Crossing Landscape 102.80 102.80
253 Saratoga Legends Landscape 329.73 329.73
254 Sunland Park Landscape -
255 Tricia Woods Landscape -
271 Beauchamps Landscape -
272 Bellgrove Landscape -
273 Gateway Landscape 137.36 137.36
274 Horseshoe Landscape/Lighting -
275 Quito Lighting 669.00 669.00
276 Tollgate LLD -
277 Village Commercial Landscape -
311 Library Bond Debt Service 925.00 925.00
411 CIP Street Projects 22,205.72 4,746.17 26,951.89
412 CIP Parks Projects 3,795.11 298.98 4,094.09
413 CIP Facility Projects 250.00 4,096.80 4,346.80
414 CIP Admin Projects 1,828.81 1,828.81
612 Workers' Comp 1,061.66 198.14 1,259.80
621 Office Stores Fund 1,500.67 1,500.67
622 Information Technology 388.10 177.81 565.91
623 Vehicle & Equimpent Maint 4,959.48 4,959.48
624 Building Maintenance 2,190.54 6,198.57 8,389.11
632 1,152.45 19,932.50 21,084.95
711 -
143,682.36 429,850.38 573,532.74
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
N/A
ADVERTISING, NOTICING AND PUBLIC CONTACT:
N/A
ATTACHMENTS:
Check Registers in the A/P Checks By Period and Year report format
Advantage Janitorial Void - Reissue
Void - Stale Dated
Issued to Description
Void - Stale Dated
Void - Stale Dated
Library Capital Improvement
Void - Stale Dated
Void - Stale Dated
TOTAL
Void - Stale Dated
Void - Stale Dated
Fehr & Peers Void - Reissue
Fund Description
IT Equipment Replacement