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HomeMy WebLinkAbout102-Minutes.pdf MINUTES SARATOGA CITY COUNCIL APRIL 1, 2009 Mayor Page called the Regular City Council meeting to order at 7:00 p.m. and led the Pledge of Allegiance. ROLL CALL PRESENT: Councilmembers Susie Nagpal, Howard Miller, Jill Hunter, Vice Mayor Kathleen King, Mayor Chuck Page ABSENT: None ALSO Dave Anderson, City Manager PRESENT: Richard Taylor, City Attorney Ann Sullivan, City Clerk Barbara Powell, Assistant City Manager John Cherbone, Public Works Director Macedonio Nunez, Associate Engineer John Livingstone, Community Development Director Brad Lind, Building Official Cindy McCormick, Assistant Planner Crystal Morrow, Administrative Analyst Debbie Bretschneider, Executive Assistant to City Manager REPORT OF CITY CLERK ON POSTING OF AGENDA Ann Sullivan, City Clerk, reported that pursuant to Government Code 54954.2, the agenda for the meeting of April 1, 2009 was properly posted on March 27, 2009. ORAL COMMUNICATIONS Jack Lucas, President of Board of Trustees, West Valley College, introduced two new West Valley College Board Members – Chad Walsh and Adrienne Grey. Chad Walsh stated he represents the Saratoga District and invited Council to contact him at any time regarding any issues where he could be of assistance. Adrienne Grey expressed her appreciation for being a member of the West Valley College Board and for the opportunity to serve the community. Vance Nelson addressed the Council regarding the recent events at the Chamber of Commerce and stated the Chamber will continue to provide excellent service to the community and to the City of Saratoga. DIRECTION TO STAFF None 2 COMMUNICATIONS FROM BOARDS AND COMMISSIONS Prior to the Regular Meeting the Council met with the Saratoga Library Commission and the Friends of the Library in a Joint Meeting at 6:00 p.m. in the Administrative Conference Room. Sam McBane Mulford, Chair of the Library Commission, provided a short report stating the Library is there to serve the community in good times and in these difficult times. She noted the Library is partnering with West Valley Community College in terms of providing training for people who are going through a career change, filling out job applications, reaching out to teens, working to create leadership through an advisory leadership program, and technology training. They are also working on long-term strategies to care for the Library so that funding is there when they need it for future maintenance purposes. She noted the Library established two goals during their recent Retreat. Reaching out to more people in the community and creating sustainability for long-term operations of the Library so that the Library will be able to continue serving the community for many more years. Sue Barera, Chair of the Friends of the Library, noted the Friends of the Library (Friends) work to support the Saratoga Library by taking its message to the Community and provides grants to the Library through various fund raising events – mostly from book sales at the Book-Go-Around. She noted the Friends, which is staffed by 100 volunteers, has provided almost 1.5 million dollars in grants to the Library since its inception 37 years ago and stated there are 1,250 household members of the Friends living in the communities of Saratoga and Monte Sereno. She also thanked the Council for making the Book-Go-Around available to the Friends. DIRECTION TO STAFF Mayor Page presented a challenge to the Friends of the Library that he would really like to see the Saratoga/Monte Sereno membership of 1,250 increased to 2,000 by the end of this year. ANNOUNCEMENTS Vice Mayor King announced the Cities Association has extended an invitation to the Council, City Manager and Chief Financial Officer to attend the Cities Association meeting on Thursday, April 9th in the Cupertino Community Room. She noted State Controller John Chang and Dan Carrigg, League of California Cities representative, would be speaking at that meeting. Councilmember Hunter reminded Council of the April 25th Library Issues Breakfast meeting and noted Senator Joe Simitian would be speaking at that meeting. Councilmember Hunter also noted the April 19th Wine and Wisteria event at Hakone Gardens from 4 p.m. to 7 p.m. Mayor Page announced several vacancies on various City Commissions: Library Commission – 2 vacancies; Parks and Recreation – 1 vacancy; and 5 vacancies on the 3 Youth Commission. He invited anyone that was interested in serving on one of these commissions to submit an application. CEREMONIAL ITEMS 1. PROCLAMATION HONORING “THE WEEK OF THE YOUNG CHILD” – APRIL 19 - 25, 2009 STAFF RECOMMENDATION: Present commendation. Mayor Page presented the commendation to members of the Saratoga Library staff and children. 2. APPOINTMENT TO ONE LIBRARY COMMISSIONER AND TWO PARKS AND RECREATION COMMISSIONERS STAFF RECOMMENDATION: Adopt the attached resolution appointing one (1) member to the Library Commission and two (2) members to the Parks and Recreation Commission and direct the City Clerk to administer the Oaths of Office. RESOLUTION NO. 09-016 KING/HUNTER MOVED TO ADOPT THE RESOLUTION APPOINTING ONE (1) MEMBER TO THE LIBRARY COMMISSION AND TWO (2) MEMBERS TO THE PARKS AND RECREATION COMMISSION AND DIRECT THE CITY CLERK TO ADMINISTER THE OATHS OF OFFICE. MOTION PASSED 5-0-0. Mayor Page noted Helen Lemmon was reappointed to the Library Commission and the City Clerk administered the Oath of Office to Ms. Lemmon earlier in the day. City Clerk Ann Sullivan administered the Oaths of Office to Parks and Recreation Commissioners Thomas Soukup and Vita Bruno. 3. APPOINTMENT OF THREE PLANNING COMMISSIONERS AND OATHS OF OFFICE STAFF RECOMMENDATION: Adopt the attached resolution appointing three (3) members to the Planning Commission and direct the City Clerk to administer the Oaths of Office. RESOLUTION 09-017 NAGPAL/MILLER MOVED TO ADOPT THE RESOLUTION APPOINTING THREE (3) MEMBERS TO THE PLANNING COMMISSION AND DIRECT THE CITY CLERK TO ADMINISTER THE OATHS OF OFFICE. MOTION PASSED 5-0-0. 4 City Clerk Ann Sullivan administered the Oath of Office to Planning Commissioners Doug Robertson, David Reis and reappointed Commissioner, Manny Cappello. SPECIAL PRESENTATIONS 4. PRESENTATION BY PATRICK KWOK, SANTA CLARA VALLEY WATER DISTRICT BOARD MEMBER Patrick Kwok, Board Member of Santa Clara Valley Water District and Assistant Rachel Gibson presented a report on water conservation. He noted California is in its third year of a drought and even though the Water District asked residents to voluntarily conserve 10% of their water usage two years ago, the voluntary efforts only yielded 7%. In addition, the Water District Board declared a water shortage and called for 15% mandatory water conservation at its Board meeting on March 24, 2009. Proposed next steps: the Water District will work with the City of Saratoga on a draft drought ordinance; San Jose Water Company will develop a range of potential restrictions in concert with city officials; and the District, San Jose Water Company and the City will reach out to educate residents and businesses. 5. PRESENTATION BY REPRESENTATIVE OF SAN JOSE WATER COMPANY Bob Day, representative of San Jose Water Company provided a presentation on San Jose Water Company’s Conservation Plan. He provided the Council with a Water Conservation Plan handout noting 13 non-essential or unauthorized water uses, including: o No gutter flooding o No vehicle washing without positive water shut off valve o Repair defective plumbing o Odd/even watering days Mr. Day noted the Water Conservation Plan has been submitted to the Public Utilities Commission and upon its adoption these non-essential water uses will probably go into effect 90 days after the 15% mandatory declaration was announced last week. In addition, Mr. Day noted the month of May is water awareness month and asked the City to consider a proclamation for May as the Month of Water Awareness Month. CONSENT CALENDAR 6. CITY COUNCIL MINUTES – MARCH 18, 2009 STAFF RECOMMENDATION: Approve minutes. Mayor Page removed this item to make one correction to the minutes. 5 MILLER/KING MOVED TO APPROVE CITY COUNCIL MINUTES – MARCH 18, 2009 AS AMENDED. MOTION PASSED 5-0-0. 7. MINUTES – MARCH 10, 2009 HOUSING ELEMENT STUDY SESSION STAFF RECOMMENDATION: Approve minutes. Mayor Page removed this item to make one correction to the minutes. MILLER/KING MOVED TO APPROVE MINUTES – MARCH 10, 2009 HOUSING ELEMENT STUDY SESSION AS AMENDED. MOTION PASSED 5-0-0. 8. TREASURER’S REPORT FOR THE MONTH ENDED FEBRUARY 28, 2009 STAFF RECOMMENDATION: The City Council review and accept the Treasurer’s Report for the month ended February 28, 2009. KING/NAGPAL MOVED TO ACCEPT THE TREASURER’S REPORT FOR THE MONTH ENDED FEBRUARY 28, 2009. MOTION PASSED 5-0-0. 9. REVIEW OF ACCOUNTS PAYABLE REGISTERS STAFF RECOMMENDATION: That the City Council accepts the Check Registers for Accounts Payable cycles: March 12, 2009 March 19, 2009 KING/NAGPAL MOVED TO ACCEPT THE CHECK REGISTERS FOR ACCOUNTS PAYABLE CYCLES MARCH 12, 2009 AND MARCH 19, 2009. MOTION PASSED 5-0-0. 10. 2009 PAVEMENT MANAGEMENT PROGRAM AND 1B PROJECT – AWARD OF CONSTRUCTION CONTRACT. STAFF RECOMMENDATION: 1. Move to declare C.F. Archibald Paving, Inc. of Redwood City to be the lowest responsible bidder on the project. 2. Move to award a construction contract to C.F. Archibald Paving, Inc. in the amount of $788,539.35 3. Approve additional work to contract in the amount of $134,000.00. 4. Move to authorize staff to execute change orders to the contract up to $77,460. KING/NAGPAL MOVED TO 1) DECLARE C. F. ARCHIBALD PAVING, INC. OF REDWOOD CITY TO BE THE LOWEST RESPONSIBLE BIDDER ON 6 THE PROJECT; 2) AWARD A CONSTRUCTION CONTRACT TO C. F. ARCHIBALD PAVING, INC. IN THE AMOUNT OF $788,539.35; 3) APPROVE ADDITIONAL WORK TO CONTRACT IN THE AMOUNT OF $134,000.00; 4) AUTHORIZE STAFF TO EXECUTE CHANGE ORDERS TO THE CONTRACT UP TO $77,460. MOTION PASSED 5-0-0. PUBLIC HEARINGS 11. APPEAL OF DESIGN REVIEW APPLICATION NO. PDR08-0034: 14966 SOBEY ROAD, WHICH WAS APPROVED BY THE PLANNING COMMISSION, TO CONSTRUCT A NEW 5,754 SQUARE FOOT TWO- STORY HOME AND 1,724 SQUARE FOOT BASEMENT. STAFF RECOMMENDATION: Deny the appeal, thus affirming the Planning Commission Design Review approval issued on January 28, 2009. Community Development Director John Livingstone presented the staff report. Mayor Page opened the Public Hearing. The following appellants addressed the Council: Colleen Pouliot Subhas Chowdry Diana Anderson Applicant James Jean addressed the Council. Mayor Page invited public comment. The following people requested to speak: Dennis McFarlane Lynn McFarlane Yitka Symbo Mayor Page closed the public comment. The following appellants addressed the Council in rebuttal: Diana Anderson Subhash Chowdry Applicant James Jean addressed the Council in rebuttal. Mayor Page closed the public hearing. RESOLUTION NO. 09-018 7 NAGPAL/KING MOVED TO DENY THE APPEAL, THUS AFFIRMING THE PLANNING COMMISSION DESIGN REVIEW APPROVAL ISSUED ON JANUARY 28, 2009. MOTION PASSED 5-0-0. Mayor Page called a 5 minute break at 9:15. Mayor Page reconvened the meeting at 9:20. 12. AN ORDINANCE AMENDING THE CITY OF SARATOGA MUNICIPAL CODE TO INCLUDE A COMPILATION OF EXISTING LOCAL LAWS THAT PROMOTE SUSTAINABILITY THROUGH THE REDUCTION OF GREENHOUSE GAS EMISSIONS STAFF RECOMMENDATION: Adopt the attached ordinance: 1. Introduce and waive the first reading of the attached ordinance after opening the public hearing, accepting public testimony, and closing the hearing. 2. Direct staff to place the second reading and adoption of the ordinance on the agenda for the next regular Council Meeting. Assistant City Manager Barbara Powell presented the staff report. Mayor Page opened the Public Hearing. No one requested to speak on this item. Mayor Page closed the Public Hearing. MILLER/KING MOVED TO 1) INTRODUCE AND WAIVE THE FIRST READING OF THE ATTACHED ORDINANCE AFTER OPENING THE PUBLIC HEARING, ACCEPTING PUBLIC TESTIMONY, AND CLOSING THE PUBLIC HEARING; 2) DIRECT STAFF TO PLACE THE SECOND READING AND ADOPTION OF THE ORDINANCE ON THE AGENDA FOR THE NEXT REGULAR COUNCIL MEETING. MOTION PASSED 5-0-0. 13. PROPOSED FEE SCHEDULE UPDATE FOR FY 2009/10 STAFF RECOMMENDATION: Hold public hearing to review recommendations for proposed fee changes, provide direction, and approve resolution amending the City’s Fee Schedule effective for Fiscal Year 2009/10. 1. Introduce and waive the first reading of the attached ordinance after opening the public hearing, accepting public testimony, and closing the hearing. 2. Direct staff to place the second reading and adoption of the ordinance on the agenda for the next regular Council Meeting. Administrative Services Director Mary Furey presented the staff report. 8 Mayor Page noted he would like to make a recommendation regarding the removal of a tree without a permit by implementing the penalty fee for a violation of the City Code. Thus, a $100 fee for the first violation of removing a tree without a permit; a $250 fee for the second violation; and a $500 fee for the third violation and thereafter. Mayor Page opened the Public Hearing. No one requested to speak on this item. Mayor Page closed the Public Hearing. RESOLUTION NO. 09-019 First Motion on the table: NAGPAL/MILLER MOVED TO INTRODUCE AND WAIVE THE FIRST READING OF THE ATTACHED ORDINANCE AFTER OPENING THE PUBLIC HEARING, ACCEPTING PUBLIC TESTIMONY, AND CLOSING THE HEARING; 2) DIRECT STAFF TO PLACE THE SECOND READING AND ADOPTION OF THE ORDINANCE ON THE AGENDA FOR THE NEXT REGULAR COUNCIL MEETING WITH ONE (1) MODIFICATION: THE TREE REMOVAL PERMIT FEE ALSO INCLUDE THE LANGUAGE THAT THE STANDARD PENALTY FEE APPLY TO THE AFTER-THE- FACT TREE REMOVAL PERMIT. Vice Mayor King asked for a friendly amendment to keep the water heater replacement fee at $45, not the proposed $78. Councilmember Nagpal noted she would support Vice Mayor King’s request for friendly amendment. Council continued to discuss the current water heater replacement fee and the loss of income to the Planning Department’s budget if the fee is not raised to the proposed $78. Councilmember’s Miller and Hunter noted they prefer the proposed fee increase. Councilmember Nagpal stated that she could justify the fee increase. Councilmember Miller called for a vote on the motion that is on the table. Second Motion on the table: NAGPAL/MILLER MOVED TO INTRODUCE AND WAIVE THE FIRST READING OF THE ATTACHED ORDINANCE AFTER OPENING THE PUBLIC HEARING, ACCEPTING PUBLIC TESTIMONY, AND CLOSING THE HEARING; 2) DIRECT STAFF TO PLACE THE SECOND READING AND ADOPTION OF THE ORDINANCE ON THE AGENDA FOR THE NEXT REGULAR COUNCIL MEETING WITH TWO MODIFICATIONS: (1) THE TREE REMOVAL PERMIT FEE ALSO INCLUDE THE LANGUAGE THAT THE STANDARD PENALTY FEE APPLY TO THE AFTER-THE- 9 FACT TREE REMOVAL PERMIT; AND TWO (2) THE PROPOSED $78 WATER HEATER REPLACEMENT FEE BE LOWERED TO THE CURRENT $45 FEE. MOTION FAILED 1-4-0 WITH NAGPAL, MILLER, HUNTER, AND PAGE OPPOSING. Third Motion on the table: NAGPAL/MILLER MOVED TO INTRODUCE AND WAIVE THE FIRST READING OF THE ATTACHED ORDINANCE AFTER OPENING THE PUBLIC HEARING, ACCEPTING PUBLIC TESTIMONY, AND CLOSING THE HEARING; 2) DIRECT STAFF TO PLACE THE SECOND READING AND ADOPTION OF THE ORDINANCE ON THE AGENDA FOR THE NEXT REGULAR COUNCIL MEETING WITH ONE (1) MODIFICATION: THE TREE REMOVAL PERMIT FEE ALSO INCLUDE THE LANGUAGE THAT THE STANDARD PENALTY FEE APPLY TO THE AFTER-THE- FACT TREE REMOVAL PERMIT. MOTION PASSED 4-1-0 WITH KING OPPOSING. 14. PROPOSED ORDINANCE (1) MODIFYING A STATE MAP IDENTIFYING THE AREAS IN THE CITY CONSIDERED TO BE VERY HIGH FIRE HAZARD SEVERITY ZONES AND ADOPTING IT AS THE CITY’S WILDLAND-URBAN INTERFACE FIRE AREA MAP; (2) UPDATING SECTIONS OF THE CITY’S MUNICIPAL CODE WHICH REFERENCE THE CITY’S CURRENT HAZARDOUS FIRE AREA MAP TO ENSURE THEY REFERENCE THE NEW WILDLAND-URBAN INTERFACE FIRE AREA MAP; AND (3) ADOPTING REVISIONS TO ARTICLE 16-60 (“EARLY WARNING FIRE ALARM SYSTEM”) OF THE CITY CODE SPECIFYING ENFORCEMENT PROCEDURES FOR VIOLATIONS OF THAT ARTICLE. STAFF RECOMMENDATION: (1) Open the public hearing and consider all testimony received; (2) Introduce and waive the first reading of the attached ordinance; and (3) Direct staff to place the ordinance on the consent calendar for adoption at the April 15, 2009 City Council meeting. 1. Introduce and waive the first reading of the attached ordinance after opening the public hearing, accepting public testimony, and closing the hearing. 2. Direct staff to place the second reading and adoption of the ordinance on the agenda for the next regular Council Meeting. Building Official Brad Lind presented the staff report. Deputy Chief Dirk Mattern, Santa Clara County Fire Department was also present to answer any questions. City Manager Dave Anderson asked Mr. Lind to specify the additional requirements that must be met with the adoption of the State Map versus the City’s local Fire Hazard Zone. Mr. Lind also noted the properties that are located in the very high fire hazard severity zones are subject to some requirements of the California Government Code that deal specifically with fire safety. Mainly, defensible space around properties – 10 clearing brush and flammable material within 100 feet of the home; removal of dead wood and hanging branches within 30 feet of the structure; and clearing hazardous material within 10 feet of a chimney or stove pipe. The adoption of the State map will require new construction within the very high fire hazard severity zone to be subject to the requirements of Chapter 7A of the California Building Code, which currently requires ignition resistance materials on the exterior of buildings and fire proof windows. Properties in this zone are also subject to real estate disclosure if the property is located within the very high fire hazard severity zone. Mayor Page opened the Public Hearing. No one requested to speak on this item. Mayor Page closed the Public Hearing. MILLER/ HUNTER MOVED TO: 1) INTRODUCE AND WAIVE THE FIRST READING OF THE ATTACHED ORDINANCE AFTER OPENING THE PUBLIC HEARING, ACCEPTING PUBLIC TESTIMONY, AND CLOSING THE HEARING; 2) DIRECT STAFF TO PLACE THE SECOND READING AND ADOPTION OF THE ORDINANCE ON THE AGENDA FOR THE NEXT REGULAR COUNCIL MEETING. MOTION PASSED 5-0-0. Council moved Item 17 up for discussion. OLD BUSINESS 15. REVIEW INCENTIVES RELATED TO CONDITIONAL USE PERMITS TO ENCOURAGE NEW BUSINESSES IN THE CITY STAFF RECOMMENDATION: Direct Staff Accordingly. Community Development Director John Livingstone presented staff report. Mayor Page invited public comment. No one requested to speak on this item. Mayor Page closed the public comment. Direction to Staff: Council directed staff to move forward with the proposal to provide incentives for the next 18 months to the first five specific businesses that receive Conditional Use Permit (CUP) approval from the list below and to have the CUP fees (up to $25,000) 11 be reimbursed by the City for the first five businesses that receive a Conditional Use Permit. The specific uses are: o Family Style Restaurant that serves breakfast, lunch and dinner o Bakery o Grocery Store o Wine Tasting o Ice Cream or Yogurt Store o Arts & Craft Instruction Activities – including, but not limited to art lessons or martial arts instruction o Undesignated (this category allows for the possibility of a business, consistent with the Council’s efforts to vitalize the commercial areas, to come into the City of Saratoga even if it does not fit into one of the specific categories listed below. This business would need to come to the City Council prior to submitting for a Conditional Use Permit for the incentive recommendation). 16. COMMUNITY GARAGE SALE STAFF RECOMMENDATION: Accept report and provide staff with direction on the budget for the community garage sale this year and in future years. Administrative Analyst Crystal Morrow presented staff report. Mayor Page invited public comment. No one requested to speak on this item. Mayor Page closed the public comment. Council Direction to Staff: Council directed staff to move forward with the July 25th Community Garage Sale for 2009 using the $5,000 funds from the Events Fund; and evaluate the success of this year’s sale before committing to another garage sale in the future. NEW BUSINESS 17. VILLAGE STREETSCAPE IMPROVEMENTS – REVIEW OF CONCEPTUAL DESIGN STAFF RECOMMENDATION: 1. Receive report and provide direction to staff regarding the Village Streetscape Conceptual Design Plans prepared by Gates and Associates. 2. Approve Amendment to the Professional Services Contract with Gates and Associates in the amount of $13,800 for increased scope of work. 3. Determine news rack design option Public Works Director John Cherbone presented the staff report. 12 Design Consultant, David Gates presented a visual design proposal to Council. Mayor Page invited public comment. The following people requested to speak: J. R. Ellis inquired if the Village would lose parking places with the proposed design. Director Cherbone noted some parking spaces would be lost at Fourth Street and the merchants were agreeable with this proposal. Cindy Ellis asked if there would be continuity in design at the Prospect and Saratoga Avenue entrance and the proposed Village design. Mayor Page noted that there is considerable distance between the two areas and unifying the designs may or may not be in the best interest at this time. Mayor Page closed the public comment. Council Direction to Staff: Council directed staff to move forward with the proposed main design elements presented in the conceptual plan for the Village streetscape improvements. However, they would like to see a unique look for the Village – not the same look as in the neighboring redesigned downtowns; prefer hanging baskets with built-in watering systems at the intersections only for now; in order to conserve on annual maintenance expense; continue with the “historical” look with use of heavy wood, stucco, natural stone; and incorporate the pavers from 1906 into the redesign of the Village. NAGPAL/HUNTER MOVED TO APPROVE AMENDMENT TO THE PROFESSIONAL SERVICES CONTRACT WITH GATES AND ASSOCIATES IN THE AMOUNT OF $13,800 FOR INCREASED SCOPE OF WORK. MOTION PASSED 5-0-0. Council continued discussion regarding the news rack design option. Director Cherbone presented information on the proposed News Racks. Council discussed the three proposed news rack styles and noted they would prefer news racks in only 3 or 4 locations, with each location having no more than 4 to 8 cubicles. Mayor Page invited public comment. No one requested to speak on this item. Mayor Page closed the public comment. Council Direction to Staff: 13 Council directed staff to move forward with the free news rack – Option 1, in dark brown color, with skirt at the bottom – if skirt is available (pedestal base if skirt is not available) and with news racks placed against building. If news racks must be placed at curb side – go with Option 2, in dark brown. Council also agreed to keep the one large green news rack the City has already purchased. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Chuck Page – reported: West Valley Mayors and Managers Association – he attended the last meeting and discussion took place regarding the sustainability program, ban on use of Styrofoam packaging, West Valley Green Leaf efforts, and Water District report on water shortage and water conservation efforts. Vice Mayor Kathleen King – reported: SSC Cities Association Executive Board – she attended the last meeting and reminded Council to attend the April 9th meeting if they are available. She noted State Controller John Chang and League of California Cities representative Dan Carrigg, will be speaking at that meeting. Councilmember Jill Hunter – reported: Village AdHoc – she attended the last meeting; nothing additional to report. Councilmember Howard Miller – reported: Council Finance Committee – he attended the last meeting and noted the City is working on finalizing the City budget, which will be tightened in this next Fiscal Year. Councilmember Susie Nagpal – reported: County HCD Policy Committee – he attended the last meeting and will provide copies of the proposed HCD funding to Council members if they are interested in receiving a copy. SASCC – attended the last meeting and the SASCC Board is busy with the recruitment of new board members CITY COUNCIL ITEMS Vice Mayor King – Brynn Kern from Los Altos Hills is working on putting together a bond package for Solar Energy for citizens to apply for – much like they did in Berkley, and she suggested Mr. Kern would be a good speaker for the monthly Mayors and City Manager’s meeting. Saratoga won the AKEENA solar challenge, which is valued at about $75,000. The Housing Trust of Santa Clara County would like to speak to the Saratoga City Council. Ms. King asked staff to agendize this on a future Council agenda. Ms. King requested staff to agendize a Commendation for West Valley College President, Phil Hartley, who is retiring this summer. Councilmember Nagpal requested staff to agendize a Proclamation recognizing the Month of May as water conservation month. 14 Mayor Page suggested Council consider changing the Council vacation break from the second meeting in August to the first week in August; or the first or second week in July. He asked staff to conduct a survey of Council’s preference and agendize the item for the next scheduled Council meeting. CITY MANAGER’S REPORT None ADJOURNMENT There being no additional business, Mayor Page asked for a motion to adjourn. MILLER/NAGPAL MOVED TO ADJOURN THE REGULAR MEETING AT 12:05 A.M. MOTION PASSED 5-0-0. Respectfully submitted, Ann Sullivan, CMC City Clerk