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CITY OF SARATOGA
LANDSCAPE AND LIGHTING
DISTRICT LLA-1
ENGINEER'S REPORT
on the
Levy of an Assessment
for the
2009-2010 Fiscal Year
April 2009
JOHN H. HEINDEL - CONSULTING CIVIL ENGINEER
ENGINEER OF WORK
TABLE OF CONTENTS
Pages
Assessment & Cost Summary 1-3
Rules for Spreading Assessment 4-5
Description of Improvements 6-8
Cost Detail 9-13
Assessment Roll
Assessment Diagram
Certificates
CITY OF SARATOGA
LANDSCAPING AND LIGHTING DISTRICT LLA-1
A S S E S S M E N T
for Fiscal Year 2009-2010
______________________________________
WHEREAS, on February 18, 2009, the City Council of the City of Saratoga, California, pursuant to the
provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution No. 09-008 describing
improvements and directing preparation of the Engineer's Report for Fiscal year 2009-2010, more
particularly therein described, and
WHEREAS, said Resolution No. 09-008 directed the Engineer of Work to prepare and file a report
presenting plans and specifications for the proposed improvements, an estimate of costs, a diagram of the
assessment district, and an assessment of the estimated costs of the improvements upon all assessable lots
or parcels of land within the assessment district, to which Resolution reference is hereby made for further
particulars,
NOW, THEREFORE, I, John H. Heindel, by virtue of the power vested in me under said Act and the
order of the City Council of said City of Saratoga, hereby make the following assessment to cover the
portion of the estimated cost of said improvements, including the maintenance and servicing thereof and
the costs and expenses incidental thereto, to be paid by the assessment district for the Fiscal Year 2009-
2010:
ENGINEER'S ESTIMATE SUMMARY*
ADMINISTRATIVE COSTS
Wages & benefits $ 15,015
Attorney 500
Assessment engineer 8,850
Other 300
$ 24,665
OPERATIONS
Wages & benefits $ 60,274
Contract Services 238,000
Repair services -0-
Maintenance services 66,128
Irrigation water 39,350
Electric power 72,525
476,277
INDIRECT COSTS 50,119
Total costs $551,061
Previous year carryover (356,409)
Estimated property tax revenue (158,467)
Net cost $ 36,185
Carryover not recovered (15,591)
Carryover not reimbursed 248,838
Assessment $ 269,432
SUMMARY OF ASSESSMENT BY ZONE*
As Preliminarily Approved As Confirmed
Zone No. Total Per Parcel Total Per Parcel
1 $ 3,315 114.32 $ $
2 7,213 84.86
3 17,993 102.24
4 -0- 0.00
5 -0- 0.00
6 8,150 127.34
7A -0- 0.00
7B -0- 0.00
9 11,026 229.70
10 2,586 287.34
11 17,791 71.16
12 3,837 426.32
15 5,219 127.30
16 8,421 153.10
17 18,461 92.30
22 39,354 45.60
24 -0- N/A
25 8,316 554.36
26 65,949 701.58
27 7,189 231.09
28 9,889 618.06
29 9,854 161.54
31 9,551 183.68
32 11,977 6.40**
33 3,341 167.06
Total $269,432 $
* See Cost Detail herein for breakdown
** Plus $12.00 per front foot
-2-
And I do hereby assess and apportion said portion of the estimated cost of the improvements, including
the maintenance and servicing thereof and the costs and expenses incidental thereto, upon the several lots
or parcels of land liable therefor and benefited thereby, and hereinafter numbered to correspond with
the numbers upon the attached diagram, upon each, severally and respectively, in proportion to the
benefits to be received by such property, respectively, from the construction and installation of the
improvements, and from the maintenance and servicing thereof, and more particularly set forth in the
Assessment Roll hereto attached and by this reference made a part hereof.
As required by said Act, a diagram is hereto attached showing the assessment district, and also the
boundaries and dimensions of the respective lots or parcels of land within said assessment district, as the
same existed at the time of the passage of said Resolution No. 09-008. The diagram and assessment
numbers appearing in the Assessment Roll herein under the column headed "A.P.N." are the diagram
numbers appearing on said diagram, to which reference is hereby made for a more particular description
of said property.
I hereby place in the Assessment Roll, opposite the number of each lot or parcel of land assessed, the
amount assessed thereon. Each lot or parcel of land is described in said Assessment Roll by reference to
its parcel number as shown on the assessor's maps of the County of Santa Clara for the Fiscal Year 2009-
2010, and includes all of such parcel.
Respectfully submitted,
Dated: _____________________, 2009
______________________________
John H. Heindel, RCE 13319
Engineer of Work
-3-
RULES FOR SPREADING ASSESSMENT
The amounts to be assessed against the assessable lots or parcels of land to pay the estimated cost of the
improvements, including the maintenance and servicing thereof and the costs and expenses incidental
thereto, shall be based upon the estimated benefits to be derived by the various lots or parcels of land
within the assessment district.
The assessment for administrative costs shall be spread equally to all of the lots or parcels of land located
in the assessment district.
The assessment for cost of improvements, including the maintenance and servicing thereof, in Zones 1
through 7B, 9 through 12, 15 through 17, 22, 25 through 29, 31, and 33, as described in Resolution No.
09-008, shall be spread equally to all of the lots or parcels of land located within each said respective zone
of the assessment district.
The assessment for cost of improvements, including the maintenance and servicing thereof, in Zone 24, as
described in Resolution No. 09-008, shall be spread as follows:
Costs related to street lights and street trees shall be spread to all the lots or parcels of land located within
said zone, proportional to usable parcel area.
Costs related to the Village Parking District (VPD) parking lots shall be spread to all the lots or parcels of
land in commercial use located within said zone, proportional to the number of parking spaces existing in
the VPD parking lots that are assigned to each parcel within said zone, rounded to the nearest one tenth
(0.1) of a parking space. Spaces shall be assigned by adding the total number of spaces in the VPD
parking lots and the total private spaces existing on assessable parcels, distributing this sum
proportionally by weighted building area, and deducting the number of private spaces, if any, from the
resulting number for each parcel. Weighted building area shall be defined as actual building area
multiplied by a factor dependent on parcel use, as follows: Retail = 1.0; office/service = 0.5; restaurant =
2.0.
The assessment for cost of improvements, including the maintenance and servicing thereof, in Zone 32, as
described in Resolution No. 09-008, shall be spread proportionally to the frontage on Saratoga-Sunnyvale
Road of each of the lots or parcels of land located and benefited within Zone 32.
Zones 0, 8, 13, 14, 18 through 21, 23, and 30 have been either detached or merged with other zones. A
portion of Zone 4 was redesignated Zone 26 in 1997.
Notwithstanding the above, the assessment levied for Fiscal Year 1999-2000 for each parcel in Zones 2,
3, 6, 11, 16, 22, 25, 26, and 29 shall not exceed the amount indicated in Table 1 attached hereto; the
assessment levied for Fiscal Year 2000-2001 for each parcel in Zones 1, 9, 12, 17, 27, and 28, shall not
exceed the amount indicated in Table 2 attached hereto; the assessment levied for Fiscal Year 2004-2005
for each parcel in Zone 32 shall not exceed the amount indicated in Table 3 attached hereto; and the
assessment levied for Fiscal Year 2008-2009 for each parcel in Zones 31 and 33 shall not exceed the
amount indicated in Table 4 attached hereto. In subsequent years, the maximum assessment for each
parcel shall be the amount calculated by multiplying its maximum assessment for the previous year by
1.05.
-4-
TABLE 1 - MAXIMUM ASSESSMENTS
FISCAL YEAR FISCAL YEAR
ZONE 1999-2000 2009-2010
2 $ 52.50 $ 85.52
3 $ 63.00 $102.62
6 $ 78.75 $128.28
11 $ 52.50 $ 85.52
16 $ 94.50 $153.93
22 $ 52.50 $ 85.52
25 $341.25 $555.86
26 $498.75 $812.41
29 $100.00 $162.89
TABLE 2 - MAXIMUM ASSESSMENTS
FISCAL YEAR FISCAL YEAR
ZONE 2000-2001 2009-2010
1 $ 75.00 $116.35
9 $180.00 $279.24
12 $275.00 $426.62
17 $ 60.00 $ 93.08
27 $150.00 $232.70
28 $400.00 $620.53
TABLE 3 - MAXIMUM ASSESSMENTS – ZONE 32
FRONT FISCAL YEAR FISCAL YEAR
A. P. N. FEET 2004-2005 2009-2010
366-12-054 110 $ 1,052.16 $ 1,342.85
366-12-065 118 $ 1,125.66 $ 1,436.66
366-12-066 160 $ 1,511.48 $ 1,929.07
366-22-023 149 $ 1,410.44 $ 1,800.12
386-30-035 106 $ 1,015.42 $ 1,295.96
386-30-036 -0- $ 41.66 $ 53.17
386-30-037 50 $ 500.98 $ 639.39
386-30-038 50 $ 500.98 $ 639.09
386-30-039 100 $ 960.30 $ 1,225.61
386-52-032 75 $ 730.64 $ 932.50
386-52-033 75 $ 730.64 $ 932.50
993
TABLE 4 - MAXIMUM ASSESSMENTS
FISCAL YEAR FISCAL YEAR
ZONE 2008-2009 2009-2010
31 $175.00 $183.75
33 $160.00 $168.00
-5-
DESCRIPTION OF IMPROVEMENTS
The design, construction or installation, including the maintenance or servicing, or both, thereof, of
landscaping, including trees, shrubs, grass or other ornamental vegetation, statuary, fountains and other
ornamental structures and facilities, and public lighting facilities for the lighting of any public places,
including traffic signals, ornamental standards, luminaires, poles, supports, tunnels, manholes, vaults,
conduits, pipes, wires, conductors, guys, stubs, platforms, braces, transformers, insulators, contacts,
switches, capacitors, meters, communication circuits, appliances, attachments and appurtenances,
including the cost of repair, removal or replacement of all or any part thereof; providing for the life,
growth, health and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing
and treating for disease or injury; the removal of trimmings, rubbish, debris and other solid waste; electric
current or energy, gas or other illuminating agent for any public lighting facilities or for the lighting or
operation of any other improvements; and the operation of any fountains or the maintenance of any other
improvements.
This work specially benefits the parcels assessed therefor since 1) the work is adjacent to the
neighborhoods within which said parcels are located, and results in a) helping to identify, distinguish and
enhance these neighborhoods, including the entrances thereto; b) helping to improve the quality of life in
these neighborhoods by reducing the potential for graffiti, eliminating dust and litter, providing sound
attenuation, eliminating the potential for blight, and providing added security and safety through lighting
and an added City presence; and 2) in the absence of this assessment district, the work and improvements
would not be otherwise accomplished by the City.
Benefits Provided within Each Zone:
Zone 1 (Manor Drive Landscape District) - Provides for landscape maintenance of the Manor
Drive median and Saratoga-Sunnyvale Road frontage along Tract 3822.
Zone 2 (Fredericksburg Landscape District) - Provides for landscape maintenance along the Cox
Avenue frontage of Tracts 3777, 4041 and 4042.
Zone 3 (Greenbriar Landscape District) - Provides for landscape maintenance of the Seagull Way
entrance to Tracts 4628, 4725 and 4726, and of the common areas along Goleta Avenue
and Guava Court.
Zone 4 (Quito Lighting District) - Provides for streetlighting and landscape maintenance in the El
Quito Park residential neighborhood: Tracts 669, 708, 748, 6785, 7833, and 8700.
Zone 5 (Azule Lighting District) - Provides for streetlighting in the Azule Crossing residential
neighborhoods: Tracts 184, 485, 787, 1111, and 1800.
Zone 6 (Sarahills Lighting District) - Provides for streetlighting in the Sarahills residential
neighborhood: Tracts 3392 and 3439.
Zone 7 (Village Lighting District) - Provides for streetlighting in four separate residential
neighborhoods surrounding Saratoga Village, and in Saratoga Village. Includes all or a
portion of Cunningham Acres, La Paloma Terrace, Mary Springer #1 and #2,
McCartysville, Saratoga Park, Williams, and Tracts 270, 336, 416, 2399, 2502, 4477,
5350, 5377, 5503, 5676, 6419, and 6731, and Saratoga Village.
-6-
Zone 9 (McCartysville Landscape District) - Provides for Landscape maintenance along the
Saratoga-Sunnyvale Road frontage of Tract 5944.
Zone 10 (Tricia Woods Landscape District) - Provides for landscape maintenance along the
Saratoga-Sunnyvale Road frontage of Tract 7495. (Maintenance and water shared with
Zone 27).
Zone 11 (Arroyo de Saratoga Landscape District) - Provides for landscape maintenance of the Via
Monte entrances to all or a portion of Tracts 2694, 2835, 3036, and 4344.
Zone 12 (Leutar Court Landscape District) - Provides for landscape maintenance of the Leutar
Court frontage in Tract 6996.
Zone 15 (Bonnet Way Landscape District) - Provides for monthly landscape maintenance along
Bonnet Way: Tract 5462.
Zone 16 (Beauchamps Landscape District) - Provides for landscaping and lighting of the Prospect
Road entrance to the Beauchamps subdivision: Tract 7763.
Zone 17 (Sunland Park Landscape District) - Provides for landscape maintenance along the Quito
Road frontage of Tracts 976 and 977.
Zone 22 (Prides Crossing Landscape District) - Provides for periodic landscape maintenance
along Prospect Road between the Route 85 overcrossing and Titus Avenue, and along
Cox Avenue between the Route 85 overcrossing andSaratoga Creek. Includes all properties
bordered by Route 85, Prospect Road and Saratoga Creek with the exception of the
Brookview neighborhood (Tracts 1493, 1644, 1695, 1727, 1938, and 1996).
Zone 24 (Village Commercial Landscape District) - Provides for routine maintenance of Village
Parking Districts 1-4 and Big Basin Way landscaping.
Zone 25 (Saratoga Legends Landscape District) - Provides for landscape maintenance along the
Saratoga-Sunnyvale Road frontage of, and pedestrian pathways within, Tract 8896.
Zone 26 (Bellgrove Landscape and Lighting District) - Provides for common area landscape
maintenance and lighting associated with Tract 8700.
Zone 27 (Cunningham Place/Glasgow Court Landscape District) - Provides for landscape
maintenance along the Saratoga-Sunnyvale Road frontage of Tracts 6199 and 7928.
(Maintenance and water shared with Zone 10).
Zone 28 (Kerwin Ranch Landscape District) - Provides for landscape maintenance along the
Fruitvale Avenue and Saratoga Avenue frontages of Tracts 8559 and 8560.
Zone 29 (Tollgate Landscape and Lighting District) - Provides for maintenance of the common area
landscape and lighting improvements along Tollgate Road at the entrance to Tracts 3946
and 5001.
-7-
Zone 31 (Horseshoe Drive Landscape and Lighting District) - Provides for landscape maintenance
along the Saratoga-Los Gatos Road frontage of Tract 247.
Zone 32 (Gateway Landscape and Lighting District) - Provides for maintenance of frontage
landscaping along Saratoga-Sunnyvale Road between Prospect Road and the Union Pacific
railroad tracks.
Zone 33 (Carnelian Glen Landscape and Lighting District) – Provides for maintenance of
landscaping along the Saratoga-Los Gatos Road frontage of APNs 397-21-031 and 397-37-
015.
-8-
COST DETAIL
Zone Number 1 2 3 4 5
Administration $ 185 $ 543 $ 1,125 $ 4,461 $ 767
Operations
Wages $ 517 1,517 $ 3,140 $ $
Contract Services 2,900 3,300 12,100 19,500 50,000
Repairs
Maintenance 1,920 1,584 4,872 1,980
Water 400 250 1,250
Electric ______ ______ ______ 17,600 3,500
$ 5,737 $ 6,651 $ 21,362 $ 39,080 $ 53,500
Indirect Costs 593 719 2,249 4,354 5,427
Total Costs $ 6,515 $ 7,913 $ 24,736 $ 47,895 $ 59,694
Carryover (5,385) (2,083) (4,243) (57,250) (151,672)
Property Tax (3,200) (700) (4,500) (45,000) (23,000)
Net cost $ (2,070) 5,130 $ 15,993 $(54,355) $(114,978)
C'over not recov.
C'over not reimb. 5,385 2,083 2,000 54,355 114,978
Net assess. $ 3,315 $ 7,213 $ 17,993 $ -0- $ -0-
No. of Parcels 29 85 176 698 120
Assmt./Pcl. $ 114.32 $ 84.86 $ 102.24 $ -0- $ -0-
-9-
COST DETAIL
Zone Number 6 7A 7B 9 10
Administration $ 409 $ 3,106 $ 1,879 $ 307 $ 57
Operations
Wages $ $ 5,269 $ $ 856 $ 161
Contract Services 3,000 35,000 5,000
Repairs
Maintenance 5,000 2,160 540
Water 1,500 450
Electric 4,000 35,000 ______ 200 75
$ 7,000 $ 80,269 $ -0- $ 9,716 $ 1,226
Indirect Costs 741 8,338 188 1,003 128
Total Costs $ 8,150 $ 91,713 $ 2,067 $ 11,026 1,411
Carryover (5,527) (45,299) (13,165) 1,150
Property Tax _______ (50,000) (2,067) _______ _______
Net cost $ 2,623 $ (3,586) $ -0- $ (2,139) $ 2,561
C'over not recov.
C'over not reimb. 5,527 3,586 13,165 ___25
Net assess. $ 8,150 $ -0- $ -0- $ 11,026 $ 2,586
No. of Parcels 64 486 294 48 9
Assmt./Pcl. $ 127.34 $ -0- $ -0- $ 229.70 $ 287.34
-10-
COST DETAIL
Zone Number 11 12 15 16 17
Administration $ 1,598 $ 58 $ 262 $ 352 $ 1,278
Operations
Wages $ 4,460 $ 161 $ 732 $ 981 $ 3,569
Contract Services 25,000 1,900 3,300 8,000
Repairs
Maintenance 1,020 1,020 1,620 1,020 2,436
Water 500 350 1,100 650 1,500
Electric _______ _______ _______ 500 _______
$ 30,980 $ 3,431 $ 3,452 $ 6,451 $ 15,505
Indirect Costs 3,258 348 371 680 1,678
Total Costs $ 35,836 $ 3,837 $ 4,085 $ 7,483 $ 18,461
Carryover (23,045) (3,299) 2,886 938 (5,414)
Property Tax ______ _______ _______ ______ ______
Net cost $ 12,791 $ 538 $ 6,971 $ 8,421 $ 13,047
C'over not recov. (1,752)
C'over not reimb. 5,000 3,299 _______ _______ 5,414
Net assess. $ 17,791 $ 3,837 $ 5,219 $ 8,421 $ 18,461
No. of Parcels 250 9 41 55 200
Assmt./Pcl. $ 71.16 $426.32 $ 127.30 $ 153.10 $ 92.30
-11-
COST DETAIL
Zone Number 22 24 25 26 27
Administration $ 5,516 $ 844 $ 96 $ 601 $ 198
Operations
Wages $ 15,398 $ 18,161 $ 268 $ 1,677 $ 553
Contract Services 30,000 9,500 3,200 15,000 2,400
Repairs
Maintenance 5,376 1,896 19,176 1,800
Water 1,500 3,500 2,000 16,000 1,500
Electric 700 ______ 100 7,500 75
$ 52,974 $ 31,161 $ 7,464 $ 59,353 $ 6,328
Indirect Costs 5,849 3,200 756 5,995 653
Total Costs $ 64,339 $ 35,205 $ 8,316 $ 65,949 $ 7,179
Carryover (34,985) (7,394) (3,976) (6,966) (5,060)
Property Tax _______ (30,000) _______ _______ _______
Net cost $ 29,354 $ (2,189) $ 4,340 $ 58,983 $ 2,119
C'over not recov.
C'over not reimb. 10,000 2,189 3,976 __6,966 5,070
Net assess. $ 39,354 $ -0- $ 8,316 $ 65,949 $ 7,189
No. of Parcels 863 132 15 94 31
Assmt./Pcl. $ 45.60 $ -0- $ 554.36 $701.58 $ 231.90
-12-
COST DETAIL
Zone Number 28 29 31 32 33 .
Administration $ 102 $ 390 $ 332 $ 71 128
Operations
Wages $ 285 $ 1,088 $ 928 $ 196 $ 357
Contract Services 2,350 4,300 1,000 1,250
Repairs
Maintenance 3,732 1,080 3,840 2,436 1,620
Water 2,000 500 1,400 2,500 500
Electric 75 1,600 100 1,500 _______
$ 8,442 $ 8,568 $ 7,268 $ 7,882 $ 2,477
Indirect Costs 855 896 760 820 260
Total Costs $ 9,399 $ 9,854 $ 8,360 $ 8,773 $ 2,865
Carryover 490 (5,820) 12,441 5,793 476
Property Tax _______ _______ ______ _______ ______
Net cost $ 9,889 $ 4,034 $ 20,801 $ 14,566 $ 3,341
C'over not recov. (11,250) (2,589)
C'over not reimb. 5,820 _______ ______
Net assess. $ 9,889 $ 9,854 $ 9,551 $ 11,977 $ 3,341
No. of Parcels 16 61 52 11 20
No. of Front Feet 993
Assmt./Pcl. $ 618.06 $ 161.54 $ 183.68 $ 6.40 $ 167.06
Assmt./front foot $ 12.00
-13-
I, Ann Sullivan, the City Clerk of the City of Saratoga, hereby certify that the foregoing assessments, in
the amounts set forth in the column headed "Assessments as Preliminarily Approved", with the diagram
thereto attached, was filed with me on _____________________________, 2009
______________________________
Ann Sullivan
I, John H. Heindel, the Engineer of Work for the City of Saratoga, hereby certify that the foregoing
assessments, in the amounts set forth in the column headed "Assessments as Preliminarily Approved",
have been recomputed in accordance with the order of the City Council of said City of Saratoga as
expressed by Resolution No. 09-0 , duly adopted by said City Council on __________________, 2009,
said recomputed assessments being the amounts set forth in the column headed "Assessments as Finally
Confirmed"; provided, however, if the column headed "Assessments as Finally Confirmed" is blank, the
figures in the column headed "Assessments as Preliminarily Approved" were confirmed without change.
Dated _____________________, 2009 ______________________________
John H. Heindel, RCE 13319
I, Ann Sullivan, the City Clerk of the City of Saratoga, hereby certify that the foregoing assessments, in
the amounts set forth in the Column headed "Assessments as Finally Confirmed" (unless said column is
blank, in which event the amounts in the column headed "Assessments as Preliminarily Approved"
apply), with the diagram thereto attached, was approved and confirmed by the City Council of said City
of Saratoga on ____________________, 2009.
______________________________
Ann Sullivan
The Assessment and Assessment Diagram were filed in the office of the County Auditor of the County of
Santa Clara, California, on ________________________, 2009.
______________________________
County Auditor