HomeMy WebLinkAboutAgenda.pdf
REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
May 14, 2009)
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. Appointment of Library and Parks & Recreation Commissioners and Administer
Oaths of Office
Recommended action:
Adopt the attached resolution appointing two (2) members to the Library Commission
and one (1) member to the Parks and Recreation Commission and direct the City
Clerk to administer the Oaths of Office.
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
Wednesday, May 20, 2009
2. Commendation Honoring Dr. Phil Hartley - President of West Valley College
Recommended action:
Present commendation.
3. Proclamation Honoring "National Foster Care - Month of May 2009"
Recommended action:
Present commendation.
SPECIAL PRESENTATIONS
4. Recognition and Award for Reduction of Pesticide Use
Recommended action:
Listen to a short presentation from Kelly Carroll, Manager of West Valley Clean
Water Program and receive IPM (Integrated Pest Management) Award.
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
5. City Council Minutes – May 6, 2009
Recommended action:
Approve minutes.
6. Review of Accounts Payable Registers
Recommended action:
That the City Council accepts the Check Registers for Accounts Payable cycles:
April 30, 2009
May 07, 2009
7. Prospect Road Median No. 11 Design - Additional Fund Approval
Recommended action:
Approve an Amendment to the Independent Consultant Agreement with Callander
Associates, Landscape Architecture, Inc. for additional design work and authorize the
City Manager to execute the same.
8. Proposition 1B-Local Streets and Roads Improvement
Recommended action:
Move to accept the second allocation of Proposition 1B-Local Streets and Roads
Improvement Street List and authorize staff to submit the list to the State Department
of Finance for final approval.
9. Transportation Development Act (TDA) Article 3 Application for the Saratoga
Avenue Walkway Project and Joe’s Trail at Saratoga De Anza Project.
Recommended action:
1. Adopt resolution supporting the Metropolitan Transportation Commission’s
Transportation Development Act Article 3 Pedestrian/Bicycle Grant Application for
the Saratoga Avenue Walkway Project.
2. Adopt resolution supporting the Metropolitan Transportation Commission’s
Transportation Development Act Article 3 Pedestrian/Bicycle Grant Application for
the Joe’s Trail at Saratoga De Anza Project.
10. Allocation of 2002 Park Bond Funds from the City of Monte Sereno
Recommended action:
1. Adopt Budget Resolution authorizing the City to amend the Fiscal Year 2008-2009
Budget reflecting $40,000 in 2002 State Park Bond Act Funds from the City of Monte
Sereno.
2. Authorize City Manager to execute a Memorandum of Understating connected to
the transfer of 2002 State Park Bond Act Funds from the City of Monte Sereno.
3. Approve an increase to contract change order with B&B Landscape Contractors,
Inc. connected to the Kevin Moran Park Improvement Project in the amount of
$40,000.
11. Highway 9 Safety Improvements Phase 2 & 3 – Formation of Council Ad Hoc
Recommended action:
Appoint Council Members Miller and Nagpal as Council Ad Hoc to participate in a
Joint Council Committee with the Town of Los Gatos and the City of Monte Sereno
for Phases 2 & 3 of Highway 9 Safety Project.
PUBLIC HEARINGS
Applicants/Appellants and their representatives have a total of ten minutes maximum for
opening statements. Members of the public may comment on any item for up to three
minutes. Applicant/Appellants and their representatives have a total of five minutes
maximum for closing statements. Items requested for continuance are subject to
Council’s approval at the Council meeting
12. Fiscal Year 2009/10 Proposed Operating & Capital Budget Public Hearing
Recommended action:
Conduct a public hearing on the proposed FY 2009/10 Operating & Capital Budget,
and provide direction to staff for budget adoption on June 3, 2009.
OLD BUSINESS
NEW BUSINESS
13. Co-sponsoring the Sister City 25th Anniversary use of City Facilities
Recommended action:
Assist the Sister City 25th Anniversary celebrations by co-sponsoring the rental of
City of Saratoga facilities.
14. City of Saratoga Commission Handbook
Recommended action:
Accept report and approve the revised Commission Handbook.
15. Appointments to Outside Agencies/Committees Representing the City of Saratoga
Recommended action:
Accept report and direct staff accordingly.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Chuck Page
Hakone Foundation Executive Committee
Peninsula Division, League of California Cities
SSC Cities Association Board
SCC Cities Association Selection Committee
Valley Transportation Authority PAC
West Valley Sanitation District
West Valley Mayors and Managers Association
Council Finance Committee
City School Ad-Hoc
Vice Mayor Kathleen King
Hakone Foundation Board
West Valley Flood Control Zone & Watershed Advisory Committee
SSC Cities Association Executive Board
SCC Cities Association – Joint Economic Development Policy Committee (JEDPC)
City School Ad-Hoc
Councilmember Jill Hunter
Historical Foundation
Library Joint Powers Association
Santa Clara County Valley Water District Commission
Village AdHoc
Councilmember Howard Miller
Chamber of Commerce
KSAR
Santa Clara County Emergency Council
West Valley Solid Waste Joint Powers Association
Council Finance Standing Committee
Councilmember Susie Nagpal
ABAG
Comprehensive County Expressway Planning Study Policy Advisory Board (PAB)
County HCD Policy Committee
SASCC
Sister City Liaison
Village AdHoc
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the Community Development Department Director at 13777 Fruitvale Avenue,
Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently
with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any
materials distributed by staff after the posting of the agenda are made available for public review
at the office of the City Clerk at the time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council for the City of Saratoga was posted on May 14, 2009, for
the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for
public review at that location. The agenda is also available on the City’s website at
www.saratoga.ca.us
Signed this 14th day of May 2009 at Saratoga, California.
Ann Sullivan, CMC
City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
6/3 Regular Meeting
6/17 Regular Meeting – Joint Meeting with HOA Presidents
7/1 Regular Meeting – 6:00-6:30 Council Electronic Communications (City
Attorney) & 6:30-6:55 Council Emergency Training
7/15 Regular Meeting – Joint Meeting with SASCC
8/5 SUMMER RECESS – NO COUNCIL MEETING
8/19 SUMMER RECESS – NO COUNCIL MEETING
9/2 Regular Meeting – Joint Meeting with Parks and Recreation Commission
9/16 Regular Meeting – Joint Meeting with West Valley Board of Trustees
10/7 Regular Meeting – Joint Meeting with Traffic Safety Commission
10/21 Regular Meeting – Joint Meeting with Historical Foundation & Heritage
Preservation Commission
11/4 Regular Meeting – Saratoga Ministerial Association
11/18 Regular Meeting – Joint Meeting with Hakone Foundation
12/1 Council Reorganization
12/2 Regular Meeting -
12/16 Regular Meeting -
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2009