HomeMy WebLinkAbout112-Public Works.pdfCITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
C - 77
PUBLIC WORKS DEPARTMENT
The Public Works Department oversees engineering and capital project functions, reviews the public’s
development plans for engineering and geological oversight, maintains the City’s parks, trails, medians,
right-of-ways, and landscape districts; repairs and maintains the roadway systems, including streets,
signals, lighting, and storm drains; provides vehicle maintenance oversight and minor maintenance; and
ensures the City’s environmental responsibilities are fulfilled. Public Works also provides information
and outreach to the City’s residents, businesses, and the public concerning the department’s programs and
activities that are available to them and the infrastructure projects that may affect them.
The Department provides these services under five main operational programs: General Engineering,
Development Engineering, Environmental Services, Streets and Storm Drains, Parks and Landscape
Maintenance; two internal support programs: Equipment Maintenance and Equipment Replacement; and
24 separate Landscape and Lighting Districts. The Public Works Department provides many of the City’s
services that maintain the quality rural, neighborhood, and business community for which Saratoga is
known.
BUDGET OVERVIEW
The FY 2009/10 departmental operating budget continues to reflect the restructuring of the Public Works
programs implemented effective with the 2007/08 budget in order to isolate operating expenditures from
Capital Improvement expenditures. This change included shifting staff positions to operational programs
within the General Fund, moving Gas Tax revenues and street improvement projects to the Capital
Budget, and consolidating support expenditures and equipment costs into Internal Service Funds so these
activities are properly charged back to departments.
While most of the department’s ongoing operational expenses were held to prior year levels, budgeted
expenditures do reflect some increases in materials, fuel, and expenses directly linked to the completion
of park and trail capital projects during the year. As other capital projects are completed during FY
2009/10, further increases reflecting additional maintenance costs, can be expected in subsequent fiscal
years.
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
2006/072007/082008/092008/092009/10
ActualsActualsAdjustedEstimated Proposed
REVENUES
Taxes - - - - -
Fees, Licenses and Permits 102,672 125,288 87,600 61,638 76,500
Intergovernmental Revenues - 34,712 33,200 21,087 8,500
Charge for Services 200 324,181 363,833 263,129 284,558
Rental Income 40,105 64,838 99,805 98,071 96,442
Other Sources 72,556 300 - 14,473 -
TOTAL REVENUES 215,533 549,319 584,438 458,398 466,000
EXPENDITURES
Salaries and Benefits 1,583,902 2,286,868 2,402,566 2,394,763 2,473,976
Operating Expenditures
Materials & Supplies 137,989 143,634 70,515 70,951 74,100
Fees & Charges 416,745 383,669 430,714 420,622 449,478
Consultants & Contract Services 834,192 710,919 834,910 717,717 739,260
Meetings, Events & Training 7,271 5,926 9,200 7,968 8,625
Total Operating Expenditures1,396,197 1,244,148 1,345,339 1,217,257 1,271,463
Infrastructure Projects 1,332,540 - - - -
Fixed Assets - 12,677 - - -
Internal Service Charges - 766,803 799,273 799,273 764,405
TOTAL EXPENDITURES 4,312,639$ 4,310,496$ 4,547,178$ 4,411,293$ 4,509,844$
2006/072007/082008/092008/092009/10
ActualsActualsAdjustedEstimated Proposed
GENERAL FUND
General Engineering 341,760$ 577,673$ 539,442$ 591,621$ 519,822$
Development Engineering - 176,996 299,638 179,489 190,387
Environmental Services - 440,683 514,779 470,271 534,536
Streets & Storm Drains 1,893,466 1,319,186 1,294,846 1,299,392 1,290,956
Parks & Landscape Maint 1,300,868 1,795,957 1,898,473 1,870,520 1,974,143
Development Regulations 1 144,630 - - - -
Environmental Fund Programs 2 443,711 - - - -
Equipment Operations 3 188,204 - - - -
TOTAL GENERAL FUND 4,312,639$ 4,310,496$ 4,547,178$ 4,411,293$ 4,509,844$
INTERNAL SERVICE FUNDS
Equipment Maintenance 4 - 204,818 247,905 221,167 238,645
Equipment Replacement 318,453 110,464 158,500 158,465 126,360
TOTAL INTERNAL SERVICES 318,453$ 315,282$ 406,405$ 379,632$ 365,005$
GENERAL FUND REVENUES AND EXPENDITURES
DEPARTMENTAL EXPENDITURES BY FUND/PROGRAM
C - 78
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
2006/072007/082008/092008/092009/10
ActualsActualsAdjustedEstimated Proposed
SPECIAL REVENUE FUNDS
Gas Tax Fund 5 1,156,890 438,336 - - -
Landscape & Lighting Districts302,649 406,523 442,895 227,784 551,310
TOTAL SPECIAL REVENUE 1,459,539 844,859 442,895 227,784 551,310
TOTAL DEPT EXPENDITURES6,090,631$ 5,470,637$ 5,396,478$ 5,018,709$ 5,426,159$
DEPARTMENTAL EXPENDITURES BY FUND/PROGRAM
Notes to the Public Works Departmental Expenditures by Fund/Program (above and on prior page)
1. Development Regulations closed and moved to Development Engineering as of FY 2007/08
2. Environmental Funds closed and moved to Environmental Service Program in GF as of FY 2007/08.
3. Equipment Operations GF program closed and opened as Internal Services Fund as of FY 2007/08.
4. Equipment Maintenance GF program closed and opened as Internal Services Fund as of FY 2007/08.
5. Gas Tax Fund closed and CIP activities moved to CIP in FY 2007/08.
Full Time Equivalents (FTE)*
2005/062006/072007/082008/092009/10
City Staff FundedFundedFundedFundedFunded
Public Works Director 1.00 1.00 1.00 1.00 1.00
Senior Engineer - - - 1.00 1.00
Assistant/Associate Engineer 2.00 3.00 3.00 1.00 1.00
Administrative Analyst I, II 1.00 1.00 1.00 1.00 1.00
Office Specialist I, II, III 1.75 1.75 1.75 1.75 1.75
Parks Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00
Parks Maintenance Lead 1.00 1.00 1.00 1.00 1.00
Parks Maintenance Specialist 1.00 1.00 1.00 1.00 1.00
Parks Maintenance Worker I, II, III 6.00 6.00 6.00 6.00 6.00
Street Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00
Street Maintenance Lead - 1.00 1.00 1.00 1.00
Street Maintenance Specialist - 1.00 1.00 1.00 1.00
Street Maintenance Worker I, II, III 5.00 3.00 4.00 4.00 4.00
Total FTEs 20.75 21.75 22.75 21.75 21.75
2005/062006/072007/082008/092009/10
Temporary Staff FundedFundedFundedFundedFunded
Engineering Inspectors - 1,840 1,840 1,840 92
Maintenance Workers 2,080 3,080 2,080 2,080 2,080
Total Annual Hours 2,080 4,920 3,920 3,920 2,172
PUBLIC WORKS DEPARTMENT STAFFING
C - 79
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
C - 80
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
C - 81
GENERAL ENGINEERING
The General Engineering program provides oversight for the City’s engineering activities not related to
private development. This includes the design, management and administration of the Capital
Improvement Plan to improve the City’s public infrastructure (e.g. streets, storm drains, sidewalks,
signalized intersections, parks and medians) with an emphasis on delivering capital projects within
planned schedules and budgets. General Engineering operations also include traffic management, the
development of Geographic Information System (GIS) data to manage the City’s infrastructure, and
annexation, right-of-way, and property boundary issues.
BUDGET OVERVIEW
The General Engineering budget is consistent with the prior year’s budget, and continues the reallocation
of 1.4 FTEs to General Engineering from the Gas Tax, Environmental Funds, and the Commission
program, and additional operating expenses shifted to this program from the Gas Tax program.
Ongoing General Engineering operating expenditures reflect consistent service levels through most of the
program. With Traffic Safety Commission meetings every month in FY 2008/09, much of the
backlogged traffic safety requests were addressed and completed allowing for a reduction in the Traffic
Safety Commission meetings to every other month in FY 2009/10. This is expected to reduce the City
Traffic Engineer consultant costs connected to the Neighborhood Traffic Safety Task Force requests.
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
GENERAL ENGINEERING
2006/072007/082008/092008/092009/10
ActualsActualsAdjustedEstimated Proposed
REVENUES
Taxes - - - - -
Fees, Licenses and Permits 102,672 122,480 85,000 75,000 75,000
Intergovernmental Revenues - - - - -
Charge for Services - - - - -
Other Sources - - - - -
Pass-Through Accounts - - - - -
TOTAL REVENUES 102,672$ 122,480$ 85,000$ 75,000$ 75,000$
EXPENDITURES
Salaries and Benefits 245,102 367,106 307,866 365,783 303,085
Operating Expenditures
Materials & Supplies 9,446 12,362 7,200 5,000 4,500
Fees & Charges 3,021 23,772 26,600 24,377 25,920
Consultants & Contract Services 83,385 83,291 94,500 93,875 97,200
Meetings, Events & Training 806 753 1,300 611 1,400
Total Operating Expenditures 96,658 120,178 129,600 123,863 129,020
Fixed Assets - - - - -
Internal Service Charges - 90,389 101,976 101,976 87,717
TOTAL EXPENDITURES 341,760$ 577,673$ 539,442$ 591,621$ 519,822$
GENERAL FUND REVENUES AND EXPENDITURES
FY 2009/10 OBJECTIVES
Document Imaging Project – General Engineering staff will continue to facilitate this CIP project to
transfer hard copy documents, maps, and project files into electronic imaging format which will better
serve the public and city by enhancing access to City information.
C - 82
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
GENERAL ENGINEERING
KEY SERVICES
Capital Improvement Projects
• Provide plans, specifications, estimates, right-of-way plans, coordinate consultants, and
administer contracts
• Design and manage Capital Improvement Plan projects, including street repaving and resurfacing,
curb, gutter, sidewalk and drainage improvements
• Provide administrative and engineering support services for park improvement projects
Traffic Engineering
• Perform traffic engineering analyses and manage traffic concerns
• Maintain current statistics on traffic accidents, traffic volumes, turning movements, speeds, and
street mileage, and prepare annual reports to state and local agencies, as required
Infrastructure Oversight and Outreach
• Provide assistance and information to the public regarding engineering services
• Review requests and issue encroachment permits to residents and utility companies
• Review requests and issue heavy load permits
Full Time Equivalents (FTE)
2005/062006/072007/082008/092009/10
City Staff FundedFundedFundedFundedFunded
Public Works Director 0.35 0.35 0.35 0.35 0.35
Senior Engineer - - - 0.25 0.25
Assistant/Associate Engineer 0.60 0.60 2.00 0.75 0.75
Administrative Analyst I, II 0.40 0.40 0.50 0.50 0.50
Office Specialist I, II, III 0.35 0.35 0.25 0.25 0.25
Parks Maintenance Supervisor/Mgr - - - - -
Parks Maintenance Lead - - - - -
Parks Maintenance Specialist - - - - -
Parks Maintenance Worker I, II, III - - - - -
Street Maintenance Supervisor - - - - -
Street Maintenance Lead - - - - -
Street Maintenance Specialist - - - - -
Street Maintenance Worker I, II, III - - - - -
Total FTE's 1.70 1.70 3.10 2.10 2.10
2005/062006/072007/082008/092009/10
Temporary Staff FundedFundedFundedFundedFunded
Engineering Inspectors - 520 520 520 -
Maintenance Workers - - - - -
Total Annual Hours - 520 520 520 -
GENERAL ENGINEERING STAFF
C - 83
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
C - 84
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
C - 85
DEVELOPMENT ENGINEERING
The Development Engineering Program, in coordination with the City’s Community Development
Department, provides services for private development projects to ensure they are constructed in
accordance with City standards. Services include reviewing plans and specifications, subdivision maps,
lot line adjustments, certificate of compliances, and controlling encroachments in the public right-of-way
connected to private developments. This program seeks to fully recover the costs of providing
development services.
BUDGET OVERVIEW
The Development Engineering budget continues to reflect the realignment of development activities into
General Fund operations within the Public Works Department. Program activities and functions are
consistent with the Development Regulation program in the Special Revenue Fund closed effective with
the FY 2006/07 year-end. The program was realigned as part of the General Fund to be consistent with
the City’s audited financial statements.
The Development Engineering process works on a deposit basis, meaning applicants provide a deposit of
funds to be utilized for engineering work on their development applications. The deposits pay for the
portion of engineering work that is outsourced to City consultants, and for in-house engineering and
review work. Budgeted program revenues and expenditures for the engineering work reflect the in-house
portion of engineering work. The portion that is outsourced flows through the deposit accounts, and is
not recognized in the Development Engineering budget as a revenue or expense. FY 2009/10 expenses
reflect the removal of budget consultant expense, and reflect only direct expense.
With the downturn in the economy connected to private development, a decrease is expected for
engineering revenues and expenditures in the FY 2009/10 budget. The remaining budgeted expenses for
FY 2009/10 are consistent with prior years and limited to office supplies, GIS services, and internal
service charges.
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
DEVELOPMENT ENGINEERING
2006/072007/082008/092008/092009/10
ActualsActualsAdjustedEstimated Proposed
REVENUES
Taxes - - - - -
Fees, Licenses and Permits - 2,808 2,600 15,062 1,500
Intergovernmental Revenues - - - - -
Charge for Services - 127,387 233,900 85,100 149,500
Other Sources - - - - -
Pass-Through Accounts - - - - -
TOTAL REVENUES -$ 130,195$ 236,500$ 100,162$ 151,000$
EXPENDITURES
Salaries and Benefits - 130,003 157,005 135,406 150,030
Operating Expenditures
Materials & Supplies - 874 400 500 250
Fees & Charges - 731 500 400 400
Consultants & Contract Services - 3,531 98,750 200 5,200
Meetings, Events & Training - - - - -
Total Operating Expenditures - 5,136 99,650 1,100 5,850
Fixed Assets - - - - -
Internal Service Charges - 41,857 42,983 42,983 34,507
TOTAL EXPENDITURES -$ 176,996$ 299,638$ 179,489$ 190,387$
GENERAL FUND REVENUES AND EXPENDITURES
FY 2009/10 OBJECTIVES
GIS Development Interface – Staff will continue to implement this project during FY 2009/10 to transfer
development information and history to electronic format with graphical user interface. The resumption
in contracting with Santa Clara County for GIS services will allow for updates to the City’s GIS base map
for the first time in three years.
C - 86
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
DEVELOPMENT ENGINEERING
KEY SERVICES
• Process all final map, lot line adjustments, and Certificates of Compliance applications
• Review and comment on Design Reviews and Tentative Map applications
• Review initial improvement plan submittals
• Process initial submittals for Geotechnical Clearance
• Perform daily inspections and reporting on all land development projects
Full Time Equivalents (FTE)
2005/062006/072007/082008/092009/10
City Staff FundedFundedFundedFundedFunded
Public Works Director - - 0.10 0.10 0.10
Senior Engineer - - - 0.60 0.60
Assistant/Associate Engineer - - 0.55 - -
Administrative Analyst I, II - - - - -
Office Specialist I, II, III - - 0.25 0.25 0.25
Parks Maintenance Supervisor - - - - -
Parks Maintenance Lead - - - - -
Parks Maintenance Specialist - - - - -
Parks Maintenance Worker I, II, III - - - - -
Street Maintenance Supervisor - - - - -
Street Maintenance Lead - - - - -
Street Maintenance Specialist - - - - -
Street Maintenance Worker I, II, III - - - - -
Total FTE's - - 0.90 0.95 0.95
2005/062006/072007/082008/092009/10
Temporary Staff FundedFundedFundedFundedFunded
Engineering Inspectors - - 400 400 92
Maintenance Workers - - - - -
Total Annual Hours - - 400 400 92
DEVELOPMENT ENGINEERING STAFF
C - 87
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
C - 88
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
C - 89
ENVIRONMENTAL SERVICES
The Environmental Services program was established effective FY 2007/08 with the closure of the
Environmental Services Special Revenue Fund. The Special Revenue Fund was closed as a result of the
elimination of the solid waste surcharge revenues under the new waste management contract that went
into effect in March of 2007. With this new contract, the Environmental Fund no longer had specific
funding for these activities; however the loss of the revenue surcharge was offset by an increase in
franchise fees, which is appropriated in the General Fund. Therefore, this environmental services
program was opened in the General Fund to account for the staff positions, activities, and expenses to
meet the City’s environmental requirements and provide environmental services to the community.
This program provides staffing and services to administer the City’s Solid Waste program, promote
environmental services available to City of Saratoga residents, advocate Green Business practices, and
ensure the City complies with the State’s environmental requirements.
BUDGET OVERVIEW
The FY 2009/10 budget reflects significant increases in the Non-Point Source Pollution Prevention
Program dues and fees (from $157,957 to $188,058). Other notable expenditures for FY 2009/10 include
$32,555 for West Valley Solid Waste Joint Powers Agreement (JPA) dues, $20,000 for West Valley
Sanitation District’s storm drain cleaning, $110,000 for Street Sweeping, and $5,000 for storm water
testing.
Revenues for this program include AB939 Refuse Surcharge Fees, collected by Santa Clara County for
waste disposed of at local landfills that is attributed to Saratoga addresses. The fee is used to fund County
Household Hazardous Waste programs, with a portion allocated to the City for its solid waste
management programs.
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
ENVIRONMENTAL SERVICES
2006/072007/082008/092008/092009/10
ActualsActualsAdjustedEstimated Proposed
REVENUES
Taxes - - - - -
Fees, Licenses and Permits - - - - -
Intergovernmental Revenues - 26,517 25,000 12,849 8,500
Charge for Services - - - - -
Other Sources - - - - -
Pass-Through Accounts - - - - -
TOTAL REVENUES -$ 26,517$ 25,000$ 12,849$ 8,500$
EXPENDITURES
Salaries and Benefits - 113,173 117,600 79,533 125,571
Operating Expenditures
Materials & Supplies - 490 - 996 -
Fees & Charges - 183,579 206,692 206,842 220,763
Consultants & Contract Services - 122,682 170,000 163,413 170,400
Meetings, Events & Training - 1,199 1,000 - -
Total Operating Expenditures - 307,950 377,692 371,251 391,163
Fixed Assets - - - - -
Internal Service Charges - 19,560 19,487 19,487 17,802
TOTAL EXPENDITURES -$ 440,683$ 514,779$ 470,271$ 534,536$
GENERAL FUND REVENUES AND EXPENDITURES
FY 2009/10 OBJECTIVES
City Recycling – This project will work to increase outreach to the public to provide greater awareness
about recycling, and continue the installation of recycling containers at key locations throughout the City.
Clean Water Program – The Cities of Saratoga, Campbell, Monte Sereno, and the Town of Los Gatos
work collectively through this program which assists with compliance and implementation of the
Regional NPDES Stormwater Permit. This includes permit administration, public outreach, code
compliance, attendance at local stormwater meetings, and assistance with the City’s Annual Report
submitted to the Regional Water Board.
C - 90
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
ENVIRONMENTAL SERVICES
KEY SERVICES
• Provide street sweeping services for the City’s streets and parking lots
• Coordinate Non-Point Source activities with the City’s and Joint Powers Association’s programs
• Participate in the West Valley Solid Waste Joint Powers Authority to keep abreast of the City’s
environmental requirements and provide waste management collection service to the community
• Educate and assist the community with the City’s new solid waste contract services
• Participate in community “Greening” programs, such as e-waste recycling and household
hazardous waste programs
Full Time Equivalents (FTE)
2005/062006/072007/082008/092009/10
City Staff FundedFundedFundedFundedFunded
Public Works Director - - 0.10 0.10 0.10
Senior Engineer - - - 0.15 0.15
Assistant/Associate Engineer - - 0.20 - -
Administrative Analyst I, II - - 0.50 0.50 0.50
Office Specialist I, II, III - - 0.25 0.25 0.25
Parks Maintenance Supervisor - - - - -
Parks Maintenance Lead - - - - -
Parks Maintenance Specialist - - - - -
Parks Maintenance Worker I, II, III - - - - -
Street Maintenance Supervisor - - - - -
Street Maintenance Lead - - - - -
Street Maintenance Specialist - - - - -
Street Maintenance Worker I, II, III - - - - -
Total FTE's - - 1.05 1.00 1.00
2005/062006/072007/082008/092009/10
Temporary Staff FundedFundedFundedFundedFunded
Engineering Inspectors - - - - -
Maintenance Workers - - - - -
Total Annual Hours - - - - -
Prior to FY 2007/08, staffing for Environmental Service program work was funded through a Special Revenue
Fund. With the elimination of designated funding, staffing and expenditures were relocated to this new General
Fund program, effective with the FY 2007/08 budget.
ENVIRONMENTAL SERVICES STAFF
C - 91
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
C - 92
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
C - 93
STREETS & STORM DRAINS
The Streets and Storm Drains program provides for ongoing maintenance and minor repairs to the City’s
roadways, storm drains, curbs, gutters, and sidewalks. Program activities include small pavement
reconstruction, filling of potholes, maintenance of roadway signs, traffic markings (paint), signals,
streetlights, and debris removal. The Street program coordinates program work with the Engineering
Division for traffic and roadway projects, and with the Parks program for weed control and storm drain
work.
The Streets and Storm Drains program represents a collective of several programs in prior year budgets.
With the realignment of capital project expenses to the Capital Improvement Plan, the focus of this
program was limited to ongoing street and storm drain related activities effective with the FY 2007/08
budget. This resulted in combining the former Streets Maintenance program with the Flood Control and
Storm Drain program and the Gas Tax program for maintenance services, and moving contract pavement
management activity to the Capital Improvement Plan.
BUDGET OVERVIEW
In FY 2007/08, the Street budget went through significant structural changes. Many of the expenditures
now included in the Streets & Storm Drain budget were previously budgeted in other programs, whereas
the capital expenditures for street resurfacing that had sometimes appeared in the Streets budget are now
included in the capital improvement budget. Additionally, beginning in FY 2008/09, signage, striping
services, and street material supplies directly connected to street resurfacing capital projects are funded
through the capital improvement budgets.
Notable expenditures for FY 2009/10 include $25,000 for street signal and lighting electricity, and
$120,500 for assorted street maintenance contract services (including estimated budgets of $30,000 for
tree maintenance, $20,000 for weed abatement, $13,500 for joint traffic control services, $12,000 for
street maintenance repair services, $20,000 for traffic signal maintenance, and $25,000 for traffic signal
repairs). The remainder of the budget provides for operational expenses and internal service charges.
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
STREETS & STORM DRAINS
2006/072007/082008/092008/092009/10
ActualsActualsAdjustedEstimated Proposed
REVENUES
Taxes - - - - -
Fees, Licenses and Permits - - - - -
Intergovernmental Revenues - - - - -
Charge for Services - 2,761 - 54,650 -
Other Sources - 300 - 14,473 -
Pass-Through Accounts - - - - -
TOTAL REVENUES -$ 3,061$ -$ 69,123$ -$
EXPENDITURES
Salaries and Benefits 355,715 759,132 820,461 828,692 834,522
Operating Expenditures
Materials & Supplies 35,411 75,285 10,025 12,050 12,050
Fees & Charges 4,461 27,863 32,000 24,183 19,700
Consultants & Contract Services 162,578 155,831 120,500 122,707 109,000
Meetings, Events & Training 2,761 2,112 5,200 5,100 5,100
Total Operating Expenditures 205,211 261,091 167,725 164,040 145,850
Street Projects 1,332,540 - - - -
Fixed Assets - - - - -
Internal Service Charges - 298,963 306,660 306,660 310,584
TOTAL EXPENDITURES 1,893,466$ 1,319,186$ 1,294,846$ 1,299,392$ 1,290,956$
GENERAL FUND REVENUES AND EXPENDITURES
FY 2009/10 OBJECTIVES
Geographic Information System (GIS) Infrastructure Data Collection – Staff will continue work on
integrating data collections connected to infrastructure items, such as signage, and integrate them into the
City’s GIS system. The resumption in contracting with Santa Clara County for GIS services will allow
for updates to the City’s GIS base map for the first time in three years.
C - 94
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
STREETS & STORM DRAINS
KEY SERVICES
• Perform all maintenance work on city roadways (145 miles), storm drains (45 miles), sidewalks
(15 miles), and bridges (20).
• Provide springtime roadside weed control, and conduct litter pickup and bicycle lane sweeping
along arterial streets and school sites
• Remove illegal signage from public right-of-ways
• Maintain signage replacement program for approximately 15,000 signs within City limits
• Resolve sight distance, obstruction and encroachment complaints
• Respond to graffiti removal requests
• Inspect open channel drainage facilities to ensure blockages do not impede drainage flows
• Respond to emergencies impacting roadways, drainage, and other City facilities
Full Time Equivalents (FTE)*
2005/062006/072007/082008/092009/10
City Staff FundedFundedFundedFundedFunded
Public Works Director 0.25 0.25 0.25 0.25 0.25
Senior Engineer - - - - -
Assistant/Associate Engineer - 0.25 0.25 0.25 0.25
Administrative Analyst I, II - - - - -
Office Specialist I, II, III 0.30 0.35 0.40 0.40 0.40
Parks Maintenance Supervisor 0.05 0.05 - - -
Parks Maintenance Lead 0.05 0.05 - - -
Parks Maintenance Specialist 0.10 0.10 - - -
Parks Maintenance Worker I, II, III 0.50 0.50 - - -
Street Maintenance Supervisor 0.20 0.20 0.95 0.95 0.95
Street Maintenance Lead - - 1.00 1.00 1.00
Street Maintenance Specialist - - 1.00 1.00 1.00
Street Maintenance Worker I, II, III 0.70 0.70 3.75 3.75 3.75
Total FTE's 2.15 2.45 7.60 7.60 7.60
2005/062006/072007/082008/092009/10
Temporary Staff FundedFundedFundedFundedFunded
Engineering Inspectors - 920 920 920 -
Maintenance Workers - 1,000 - - -
Total Annual Hours - 1,920 920 920 -
*
FY 2007/08 FTEs include staff from the closed Gas Tax Fund
FTE counts prior to FY 2007/08 include staff from the closed Flood Control/Storm Drain
STREET & STORM DRAIN STAFF
C - 95
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
C - 96
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
C - 97
PARKS & LANDSCAPE MAINTENANCE
With the purpose of realigning functions into consolidated program budgets, the Parks & Landscape
Maintenance program combines several prior year’s programs: Parks and Open Space; Median and
Parkways; and portions of the Environmental Funds and Gas Tax Fund budgets. The focus of the Parks
& Landscape Maintenance program is the management and maintenance of the City’s parks, trails, open
space, landscaped medians and islands, and City facilities, to provide for attractive, well maintained, and
water efficient landscaping. This Parks & Landscape Maintenance program manages the City’s parks,
trails, and open spaces to provide safe, clean, and well-maintained recreation facilities for residents and
visitors. The Parks & Landscape Maintenance Division is responsible for maintaining 13 parks and open
space areas throughout the City.
BUDGET OVERVIEW
Budgeted revenues for this program include $96,442 of field use fees from sport user groups, and
$135,058 from Landscape & Lighting District administrative fees for the staffing, engineering, legal fees,
and administrative costs for district oversight and maintenance. Revenues and expenses from the City’s
tree replanting project were eliminated from this operating program in FY 2007/08, and moved to a
Capital Improvement Plan project. Ongoing median landscaping contract cost increases are a result of
additional landscaped areas connected to the Kevin Moran Park Project. In subsequent years, additional
maintenance cost increases are anticipated when Joe’s Trail at Saratoga De Anza is completed.
Notable budgeted expenditures for FY 2009/10 include a $15,000 increase in annual water costs, now up
to $125,000. Another $58,000 is set aside for landscape services for the City’s medians, $85,000 for the
Heritage Orchard maintenance contract, $25,000 for turf top dressing of grass areas, and $33,000 for pest
control services. The remainder of budgeted expenditures consists of various repair and maintenance
services, small tools and maintenance supplies, plant stock, and operational supplies.
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
PARKS & LANDSCAPE MAINTENANCE
2006/072007/082008/092008/092009/10
ActualsActualsAdjustedEstimated Proposed
REVENUES
Taxes - - - - -
Fees, Licenses and Permits - - - - -
Intergovernmental Revenues - 8,195 8,200 8,238 -
Charge for Services 200 194,033 129,933 129,733 135,058
Other Sources 65,235 - - - -
Rental Income 40,105 64,838 99,805 98,071 96,442
TOTAL REVENUES 105,540$ 267,066$ 237,938$ 236,042$ 231,500$
EXPENDITURES
Salaries and Benefits 719,864 917,454 999,634 985,349 1,060,768
Operating Expenditures
Materials & Supplies 74,020 54,623 52,890 52,405 57,300
Fees & Charges 104,052 147,724 164,922 164,820 182,695
Consultants & Contract Services 400,078 345,584 351,160 337,521 357,460
Meetings, Events & Training 2,854 1,862 1,700 2,257 2,125
Total Operating Expenditures 581,004 549,793 570,672 557,003 599,580
Fixed Assets - 12,677 - - -
Internal Service Charges - 316,033 328,167 328,167 313,795
TOTAL EXPENDITURES 1,300,868$ 1,795,957$ 1,898,473$ 1,870,520$ 1,974,143$
GENERAL FUND REVENUES AND EXPENDITURES
FY 2009/10 OBJECTIVES
Water Efficiency – The Parks and Landscape Maintenance Division will further its efforts to upgrade the
City’s irrigation system to increase water efficiency through plant selection, soil management, and
irrigation methods.
Tree Replanting – Through the City’s Tree Replanting program in the CIP, staff will plant new trees and
landscaping throughout the City in order to re-forest the City’s green spaces.
C - 98
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
PARKS & LANDSCAPE MAINTENANCE
KEY SERVICES
• Maintain all parks, trails, and open space areas in a safe, useable, and presentable condition
• Foster community awareness and support of the City’s parks and open space resources
• Coordinate and assist sport groups with use and care of recreational facilities
• Provide assistance with community events, such as the Chamber of Commerce’s Art & Wine
Festival, the Mustard Fair, and the 4th of July event
• Provide for attractive, well maintained landscaped areas with plant maintenance and functioning
irrigation systems
• Maintain trash receptacles throughout the City
• Provide management and oversight of the City’s Landscape & Lighting District contract
maintenance work
Full Time Equivalents (FTE)*
2005/062006/072007/082008/092009/10
City Staff FundedFundedFundedFundedFunded
Public Works Director 0.20 0.20 0.20 0.20 0.20
Assistant/Associate Engineer - - - - -
Administrative Analyst I, II - - - - -
Office Specialist I, II, III 0.38 0.50 0.50 0.50 0.50
Parks Maintenance Supervisor 0.90 0.90 0.95 0.95 0.95
Parks Maintenance Lead 0.95 0.95 1.00 1.00 1.00
Parks Maintenance Specialist 0.85 0.85 1.00 1.00 1.00
Parks Maintenance Worker I, II, III 5.25 5.25 5.75 5.75 5.75
Street Maintenance Supervisor 0.10 0.10 - - -
Street Maintenance Lead - - - - -
Street Maintenance Specialist - - - - -
Street Maintenance Worker I, II, III 0.35 0.35 - - -
Total FTE's 8.98 9.10 9.40 9.40 9.40
2005/062006/072007/082008/092009/10
Temporary Staff FundedFundedFundedFundedFunded
Engineering Inspectors - - - - -
Maintenance Workers 2,080 2,080 2,080 2,080 2,080
Total Annual Hours 2,080 2,080 2,080 2,080 2,080
*Park Maintenance FTE counts prior to FY 2007/08 include staff FTEs from the now closed General Fund
Programs for Medians and Parkways.
PARKS AND LANDSCAPING STAFF
C - 99
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
C - 100
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
C - 101
EQUIPMENT OPERATIONS
The Equipment Operations program in the General Fund was closed with the FY 2007/08 budget. This
program was previously treated as part of the Public Works operations with the purpose of maintaining all
City vehicles. As this effort maintained, serviced, and fueled vehicles from other departments in addition
to the Public Works Department, this program was realigned to an Internal Service Fund in order to fully
capture program costs in the appropriate Department.
BUDGET OVERVIEW
As this program was closed at the end of FY 2006/07, only prior financial and staffing information is
reflected in the following schedules. There are no Objectives or Key Services in the FY 2009/10 budget;
however, the following Internal Service Fund program titled Equipment Maintenance includes the
ongoing program functions and services.
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
EQUIPMENT OPERATIONS
2006/072007/082008/092008/092009/10
ActualsActualsAdjustedEstimated Proposed
REVENUES
Fees, Licenses and Permits - - - - -
Intergovernmental Revenues - - - - -
Charge for Services - - - - -
Other Sources 7,321 - - - -
TOTAL REVENUES 7,321$ -$ -$ -$ -$
EXPENDITURES
Salaries and Benefits 61,296 - - - -
Operating Expenditures
Materials & Supplies 5,411 - - - -
Fees & Charges 121,497 - - - -
Consultants & Contract Services - - - - -
Total Operating Expenditures 126,908 - - - -
Fixed Assets - - - - -
TOTAL EXPENDITURES 188,204$ -$ -$ -$ -$
GENERAL FUND REVENUES AND EXPENDITURES
Full Time Equivalents (FTE)
2005/062006/072007/082008/092009/10
City Staff FundedFundedFundedFundedFunded
Public Works Director - - - - -
Senior Engineer - - - - -
Assistant/Associate Engineer - - - - -
Administrative Analyst I, II - - - - -
Office Specialist I, II, III 0.03 0.10 - - -
Parks Maintenance Supervisor 0.05 0.05 - - -
Parks Maintenance Lead - - - - -
Parks Maintenance Specialist 0.05 0.05 - - -
Parks Maintenance Worker I, II, III 0.25 0.25 - - -
Street Maintenance Supervisor 0.05 0.05 - - -
Street Maintenance Lead - - - - -
Street Maintenance Specialist - - - - -
Street Maintenance Worker I, II, III 0.25 0.25 - - -
Total FTE's 0.68 0.75 - - -
EQUIPMENT OPERATIONS
C - 102
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
C - 103
VEHICLE & EQUIPMENT MAINTENANCE
The Vehicle & Equipment Maintenance Fund was opened as an Internal Service Fund effective with the
FY 2007/08 budget, and continues with the same purpose as the prior General Fund Equipment
Operations program: to maintain all City vehicles and equipment in accordance with manufacturers
recommendations and requirements, and to ensure all vehicles and equipment are safe and well
functioning. Staff provides preventative maintenance and repair services; maintains repair, ownership,
warranty, and maintenance records of vehicle and equipment inventory; provides for regular cleaning of
all vehicles in accordance with the City’s non-point source permit; maintains sufficient fuel supplies at all
times; maintains records of fuel usage; and performs monthly operational tests of emergency generators.
BUDGET OVERVIEW
Revenues from this program reflect the allocated charges to all departments for the cost of providing
maintenance and repair services, and fueling vehicles and equipment.
Expenditures in this program reflect a decrease in budgeted fuel by $10,000 over last fiscal year due to
the decline in the price of gasoline and diesel. Other notable expenditures include $3,000 for agency
filing fees, $40,000 for contracted repairs and maintenance services, $70,000 for fuel, and $1,500 for
tools and supplies.
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
VEHICLE & EQUIPMENT MAINTENANCE
2006/072007/082008/092008/092009/10
ActualsActualsAdjustedEstimated Proposed
SOURCES OF FUNDS
Beginning Fund Balance
Designated - - - - -
Undesignated - - 13,414 13,414 42,247
Total Beginning Fund Balance -$ -$ 13,414$ 13,414$ 42,247$
Revenues
Taxes - - - - -
Fees, Licenses and Permits - - - - -
Intergovernmental Revenues - - - - -
Charge for Services - - - - -
Other Sources - 20,992 14,000 - -
Internal Service Charges - 197,240 250,000 250,000 225,000
TOTAL REVENUES -$ 218,232$ 264,000$ 250,000$ 225,000$
Operating Transfers In
Transfer In - - - - -
Total Operating Transfers -$ -$ -$ -$ -$
TOTAL SOURCE OF FUNDS -$ 218,232$ 277,414$ 263,414$ 267,247$
USE OF FUNDS
EXPENDITURES
Salaries and Benefits - 63,118 71,997 61,659 73,542
Operating Expenditures
Materials & Supplies - 94,121 89,700 73,500 79,000
Fees & Charges - 4,019 6,200 6,000 6,000
Consultant & Contract Services - 43,560 40,000 40,000 40,000
Meetings & Training - - - - -
Fixed Assets - - - - -
Internal Service Charges - - 40,008 40,008 40,103
Total Expenditures -$ 204,818$ 247,905$ 221,167$ 238,645$
Operating Transfers
Transfer Out - General Fund - - - - -
Transfers Out - - - - -
Total Operating Transfers -$ -$ -$ -$ -$
Ending Fund Balance
Designated - - - - -
Undesignated - 13,414 29,509 42,247 28,602
Total Ending Fund Balance -$ 13,414$ 29,509$ 42,247$ 28,602$
TOTAL USE OF FUNDS -$ 218,232$ 277,414$ 263,414$ 267,247$
SOURCE AND USE OF FUNDS
C - 104
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
VEHICLE & EQUIPMENT MAINTENANCE
FY 2009/10 OBJECTIVES
Fleet Maintenance – The Equipment Maintenance program tracks a vehicle’s repair and maintenance
history. Staff will continue to refine maintenance schedules and recordkeeping activities to include all
City equipment for use in equipment replacement schedules
KEY SERVICES
• Provide preventative maintenance and repairs for all City owned vehicles and equipment
• Comply with State and County air quality requirements
• Maintain the City’s fueling system and equipment
Full Time Equivalents (FTE)
2005/062006/072007/082008/092009/10
City Staff FundedFundedFundedFundedFunded
Public Works Director - - - - -
Senior Engineer - - - - -
Assistant/Associate Engineer - - - - -
Administrative Analyst I, II - - - - -
Office Specialist I, II, III - - 0.10 0.10 0.10
Parks Maintenance Supervisor - - 0.05 0.05 0.05
Parks Maintenance Lead - - - - -
Parks Maintenance Specialist - - - - -
Parks Maintenance Worker I, II, III - - 0.25 0.25 0.25
Street Maintenance Supervisor - - 0.05 0.05 0.05
Street Maintenance Lead - - - - -
Street Maintenance Specialist - - - - -
Street Maintenance Worker I, II, III - - 0.25 0.25 0.25
Total FTE's - - 0.70 0.70 0.70
2005/062006/072007/082008/092009/10
Temporary Staff FundedFundedFundedFundedFunded
Engineering Inspectors - - - - -
Maintenance Workers - - - - -
Total Annual Hours - - - - -
VEHICLE & EQUIPMENT MAINTENANCE
C - 105
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
C - 106
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
C - 107
EQUIPMENT REPLACEMENT FUND
The Equipment Replacement Fund provides for a consistent level of funding for the replacement of
vehicles and equipment at the end of an asset’s life span. Staff prepared a replacement schedule for the
City’s vehicles and equipment for the next twenty years with estimated life plans and calculated
replacement costs to determine funding needs each year, and determined an annual funding level expected
to allow for the scheduled replacement of vehicles and equipment as the asset reaches the end of its useful
life. The result of this funding structure is a smoothing of operating expenses over the years, and a more
accurate reflection of the actual cost of operations.
With the high level of care and maintenance staff puts into the City’s vehicles, the replacement schedules
reflect a longer than average life span than other agencies use. The City is using 8 years for vehicles and
trucks, whereas other cities use 5 years for general purpose vehicles. In some cases a vehicle or
equipment’s life span could be shorter or longer than expected, but with a replacement fund, adjustments
can most often be made without severely impacting the ongoing operating budget.
BUDGET OVERVIEW
The FY 2009/10 budget includes allocated charges of $200,000 for the annual replacement fund, with
approximately $126,360 in planned vehicle and equipment replacement costs. The FY 2009/10 planned
replacements are shown in the schedule on the following pages.
As this program is for funding set-aside only, there is no staffing assigned to this function.
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
EQUIPMENT REPLACEMENT FUND
2006/072007/082008/092008/092009/10
ActualsActualsAdjustedEstimated Proposed
SOURCES OF FUNDS
Beginning Fund Balance
Designated - - 336,685 336,685 389,220
Undesignated 247,149 247,149 - - -
Total Beginning Fund Balance247,149$ 247,149$ 336,685$ 336,685$ 389,220$
Revenues
Taxes - - - - -
Fees, Licenses and Permits - - - - -
Intergovernmental Revenues - - - - -
Charge for Services - - - - -
Other Sources 29,878 - - 11,000 6,000
Internal Service Charges - 200,000 200,000 200,000 200,000
Total Revenues 29,878$ 200,000$ 200,000$ 211,000$ 206,000$
Operating Transfers In
Transfer In from General Fund50,000 - - - -
Total Operating Transfers 50,000$ -$ -$ -$ -$
TOTAL SOURCE OF FUNDS 327,027$ 447,149$ 536,685$ 547,685$ 595,220$
USE OF FUNDS
EXPENDITURES
Salaries and Benefits - - - - -
Operating Expenditures
Materials & Supplies 4,057 - - - -
Fees & Charges - - - - -
Consultant & Contract Services - - - - -
Meetings, Events & Training - - - - -
Fixed Assets 314,396 110,464 158,500 158,465 126,360
Internal Service Charges - - - - -
Total Expenditures 318,453$ 110,464$ 158,500$ 158,465$ 126,360$
Operating Transfers
Transfers Out - - - - -
Total Operating Transfers -$ -$ -$ -$ -$
Ending Fund Balance
Designated - - - - -
Undesignated 8,574 336,685 378,185 389,220 468,860
Total Ending Fund Balance 8,574$ 336,685$ 378,185$ 389,220$ 468,860$
TOTAL USE OF FUNDS 327,027$ 447,149$ 536,685$ 547,685$ 595,220$
SOURCE AND USE OF FUNDS
C - 108
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
EQUIPMENT REPLACEMENT FUND
FY 2009/10 OBJECTIVES
Vehicle Replacement – Purchase replacement vehicles and equipment in accordance with the FY 2009/10
replacement schedule
Equipment Assessment – Conduct an extensive review of Parks equipment to further refine asset
inventory and replacement schedule
Alternative Vehicle Assessment – Continue program assessment of available fuel alternative vehicles to
determine usability, advantages, and cost-effectiveness in city fleet.
KEY SERVICES
• Accumulate and provide annual funding for asset replacement
• Assess vehicles and equipment for proper replacement timing
• Prepare cost effectiveness study for asset replacement program.
2009/10
CurrentYr Current Replacement AssetReplacement
ProgramAsset #PurchVehicle/EquipmentVehicle EquipmentLifeCost
Vehicles
Bldg & Insp9902Ford F-150 Pickup Ford Escape Hybird 829,120
Bldg & Insp10002Ford F-150 PickupFord Escape Hybird 829,120
Bldg & Insp10102Ford F-150 Pickup Ford Escape Hybird 829,120
Streets12396GMC Dump AccessoryDump Truck bed cover 1010,000
Equipment
StreetsE00202Pressure Washer Pressure Washer 55,000
StreetsE00489Red Devil Paint ShakerPaint Shaker 209,000
Parks E02400John Deere Bunker Rake Bunker Rake 815,000
FY 2009/10 Replacement Costs 126,360$
VEHICLE & EQUIPMENT REPLACEMENT SCHEDULE
C - 109
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
C - 110
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
C - 111
LANDSCAPE & LIGHTING DISTRICTS
The City maintains 24 Landscape and Lighting Districts throughout the City, through the consent of
property owners living along or within the boundaries of the Districts. The Districts are funded through
property tax assessments, or through property-owner approved benefit assessments.
Four of the City’s Districts are funded solely by property taxes, and another three Districts are funded by
both property tax and benefit assessments. The remaining seventeen are funded solely by Benefit
Assessment. Districts funded with Property Tax all existed prior to the passage of Proposition 13 in 1978,
which froze district assessment formulas built into the tax rates at the time of passage. The three Districts
that have benefit assessment revenues in addition to Property Tax revenues subsequently approved a
benefit assessment to augment funding as the property tax funding alone was not sufficient.
The benefit assessment based Landscape and Lighting Districts are exempt from Proposition 218
requirements requiring a 2/3 majority approval, unless approved assessment levels are increased. Section
5 of Proposition 218 provides that the measure does not apply to assessments existing as of November
1996 if the assessments were “imposed pursuant to a petition signed by the persons owning all of the
parcels subject to the assessment at the time the assessment was initially imposed”. Consequently, the
City is not required to conduct an election of the property owners unless the assessment is increased.
Since the passage of Proposition 218, the City ensures annual increases are built into the assessment
agreements to allow for up to 5% of assessment increases. With operational costs continuing to increase
each year, an annual increase enables the City to continue to provide the same level of services. Only two
of the Districts that were established prior to the passage of Prop 218 do not currently have this allowance
for annual increases built into the agreement.
SUMMARY BUDGET OVERVIEW
The FY 2009/10 Landscape & Lighting District budget continues to reflect the change in accounting
methods implemented in FY 2007/08. In prior years, expenses reflected staffing costs within the Districts
for staff time spent on operational maintenance and oversight. These costs are now accounted for as part
of the administrative service fees and the costs are included within the Operating Transfers Out charges
from each district. This change eliminated the duplication of total staffing and benefits costs in the City’s
Total Fund Financial Summaries.
Assessment levels also reflect the continued practice of building fund balance levels for future year’s
repairs and projects. This will create a level of protection to prevent the City from paying for unplanned
costs up front, and waiting to be repaid in following years.
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
LANDSCAPE & LIGHTING DISTRICTS
2006/072007/082008/092008/092009/10
ActualsActualsAdjustedEstimated Proposed
SOURCE OF FUNDS
Beginning Fund Balance
Designated - - - - -
Undesignated 250,317 316,776 190,687 190,687 294,545
Total Beginning Fund Balance 250,317$ 316,776$ 190,687$ 190,687$ 294,545$
Revenues
Taxes 166,763 156,408 160,596 150,867 158,467
Special Benefit Assessments 236,447 279,097 286,554 280,959 269,682
Other Sources 11,854 12,913 - 6,062 8,210
Total Revenues 415,064$ 448,418$ 447,150$ 437,888$ 436,359$
Operating Transfers In
Transfer from General Fund 750 - - - -
Transfer from General Fund - - - 28,180 -
Total Operating Transfers In 750$ -$ -$ 28,180$ -$
TOTAL SOURCE OF FUNDS 666,131$ 765,194$ 637,837$ 656,755$ 730,905$
USE OF FUNDS
Expenditures
Salaries and Benefits 104,716 - - - -
Operating Expenditures
Materials & Supplies - - - - -
Fees & Charges - - 247,937 227,230 246,932
Consultant & Contract Services 197,933 406,507 194,958 106,800 286,328
Total Operating Expenditures 302,649$ 406,507$ 442,895$ 334,030$ 533,260$
Operating Transfers Out
Transfer to General Fund 46,663 168,000 - 8,580 -
Transfer to Other Funds 43 - - 19,600 -
Total Operating Transfers Out 46,706$ 168,000$ -$ 28,180$ -$
Ending Fund Balance
Designated - - - - -
Undesignated 316,776 190,687 194,942 294,545 197,645
Total Ending Fund Balance 316,776$ 190,687$ 194,942$ 294,545$ 197,645$
TOTAL USE OF FUNDS 666,131$ 765,194$ 637,837$ 656,755$ 730,905$
SOURCE & USE OF FUNDS
C - 112
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
LANDSCAPE & LIGHTING DISTRICT
FY 2009/10 Objectives
District Assessments – Staff will continue to closely monitor all Landscaping and Lighting District Zones
for appropriate service and funding levels, and will make a determination on whether the City will
proceed with a vote on assessment increases for several of the districts which currently have negative
fund balances.
Number ofParcelTotalTotal
Zone #Assessment District ParcelsAssessmentAssessmentProperty Tax
Lighting Districts
231Village Lighting District 780 - - 52,067
232Azule LightingDistrict 120 - - 23,000
233Sarahills Lighting District 64 127 8,150 -
Landscape Districts
241Arroyo de Saratoga Landscape District 250 71 17,791 -
242Bonnet Way Landscape District 41 127 5,219 -
243Carnelian Glen 20 167 3,341 -
244Cunningham/Glasgow Landscape District 31 232 7,189 -
245Fredericksburg Landscape District 85 85 7,213 700
246Greenbriar Landscape District 176 102 17,993 4,500
247Kerwin Ranch Landscape District 16 618 9,889 -
248Leutar Court Landscape District 9 426 3,837 -
249Manor Drive Landscape District 29 114 3,315 3,200
251McCartysville Landscape District 48 230 11,026 -
252Prides Crossing Landscape District 863 46 39,354 -
253Saratoga Legends Landscape District 15 554 8,315 -
254Sunland Park Landscape District 200 92 18,461 -
255Tricia Woods Landscape District 9 287 2,586 -
Landscape & Lighting Districts
271Beauchamps Landscape District 55 153 8,421 -
272Bellgrove Landscape & Lighting District 94 702 65,949 -
273Gateway Landscape & Lighting District 11 varies12,227 -
274Horseshoe Landscape & Lighting District 52 184 9,551 -
275Quito Lighting District 698 - - 45,000
276Tollgate Landscape & Lighting District 61 162 9,854 -
277Village Commercial Landscape District 132 - - 30,000
3,859 269,682$ 158,467$
FY 2009/10
Annual District Assessments
C - 113
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
C - 114
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
C - 115
DEVELOPMENT REGULATIONS
This Special Revenue Fund program was closed effective with the FY 2007/08 budget, and transferred to
a General Fund budget which provides essentially the same services and function: to ensure development
projects are constructed in accordance with City standards. This program’s services included reviewing
plans and specifications, grading and drainage inspections, and encroachment in the public right-of-way,
in coordination with the City’s Community Development Department.
BUDGET OVERVIEW
As this program closed at the end of FY 2006/07, only prior financial and staffing information is reflected
in the following schedules. The Development Engineering program shown earlier in this Public Works
section includes all ongoing program functions and services.
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
DEVELOPMENT REGULATIONS
2006/072007/082008/092008/092009/10
ActualsActualsAdjustedEstimated Proposed
REVENUES
Fees, Licenses and Permits - - - - -
Intergovernmental Revenues - - - - -
Charge for Services 465,769 - - - -
Other Sources - - - - -
TOTAL REVENUES 465,769$ -$ -$ -$ -$
EXPENDITURES
Salaries and Benefits 59,100 - - - -
Operating Expenditures
Materials & Supplies - - - - -
Fees & Charges - - - - -
Consultants & Contract Services 85,530 - - - -
Meetings, Events & Training - - - - -
Operating Expenditures 85,530 - - - -
Fixed Assets - - - - -
Internal Service Charges - - - - -
TOTAL EXPENDITURES 144,630$ -$ -$ -$ -$
SUMMARY OF REVENUES AND EXPENDITURES
C - 116
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
DEVELOPMENT REGULATIONS
Full Time Equivalents (FTE)
2005/062006/072007/082008/092009/10
City Staff FundedFundedFundedFundedFunded
Public Works Director 0.05 0.05 - - -
Assistant/Associate Engineer 0.40 0.55 - - -
Administrative Analyst I, II - - - - -
Office Specialist I, II, III 0.40 0.20 - - -
Parks Maintenance Supervisor - - - - -
Parks Maintenance Lead - - - - -
Parks Maintenance Specialist - - - - -
Parks Maintenance Worker I, II, III- - - - -
Street Maintenance Supervisor - - - - -
Street Maintenance Lead - - - - -
Street Maintenance Specialist - - - - -
Street Maintenance Worker I, II, III- - - - -
Total FTE's 0.85 0.80 - - -
2005/062006/072007/082008/092009/10
Temporary Staff FundedFundedFundedFundedFunded
Engineering Inspectors - 400 - - -
Maintenance Workers - - - - -
Total Annual Hours - 400 - - -
DEVELOPMENT REGULATION STAFF
C - 117
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
C - 118
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
C - 119
ENVIRONMENTAL FUNDS
This Special Revenue Fund was closed effective with the FY 2007/08 budget, and the program’s staffing,
activities, and expenses were transferred to a General Fund program titled Environmental Services which
provides essentially the same services and function: to administer and manage the City’s Solid Waste
programs, to promote environmental services available to City of Saratoga residents, to advocate Green
Business practices, and to ensure the City complies with the State’s environmental requirements.
BUDGET OVERVIEW
As this Special Revenue Fund closed at the end of FY 2006/07, only prior financial and staffing
information is reflected in the following schedules. Remaining funds were transferred out in FY 2007/08;
however the fund is combined with the General Fund for financial statements. The remaining
environmental funds are restricted for use in the Environmental Services program, and are to be included
as an annual subsidy for these services until the funds are exhausted. As shown earlier in this Public
Works section, the new program includes all ongoing environmental program functions and services.
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
ENVIRONMENTAL FUNDS
2006/072007/082008/092008/092009/10
ActualsActualsAdjustedEstimated Proposed
SOURCES OF FUNDS
Beginning Fund Balance
Designated 14,921 - - - -
Undesignated 894,838 710,669 - - -
Total Beginning Fund Balance909,759$ 710,669$ -$ -$ -$
Revenues
Taxes - - - - -
Fees, Licenses and Permits - - - - -
Intergovernmental Revenues 25,509 - - - -
Charge for Services 313,112 - - - -
Other Sources - - - - -
Pass-Through Accounts - - - - -
Total Revenues 338,621$ -$ -$ -$ -$
TOTAL SOURCE OF FUNDS1,248,380$ 710,669$ -$ -$ -$
USE OF FUNDS
Expenditures
Salaries and Benefits 142,825 - - - -
Operating Expenditures 300,886 - - - -
Fixed Assets - - - - -
Internal Service Charges - - - - -
Total Expenditures 443,711$ -$ -$ -$ -$
Operating Transfers
Transfer Out 94,000 710,669 - - -
Total Operating Transfers94,000$ 710,669$ -$ -$ -$
Ending Fund Balance
Designated - - - - -
Undesignated 710,669 - - - -
Total Ending Fund Balance710,669$ -$ -$ -$ -$
TOTAL USE OF FUNDS1,248,380$ 710,669$ -$ -$ -$
SOURCE AND USE OF FUNDS
C - 120
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
ENVIRONMENTAL FUNDS
Full Time Equivalents (FTE)
2005/062006/072007/082008/092009/10
City Staff FundedFundedFundedFundedFunded
Public Works Director 0.15 0.15 - - -
Assistant/Associate Engineer 0.20 0.30 - - -
Administrative Analyst I, II 0.60 0.60 - - -
Office Specialist I, II, III 0.29 0.25 - - -
Parks Maintenance Supervisor - - - - -
Parks Maintenance Lead - - - - -
Parks Maintenance Specialist - - - - -
Parks Maintenance Worker I, II, III- - - - -
Street Maintenance Supervisor - - - - -
Street Maintenance Lead - - - - -
Street Maintenance Specialist - - - - -
Street Maintenance Worker I, II, III- - - - -
Total FTE's 1.24 1.30 - - -
2005/062006/072007/082008/092009/10
Temporary Staff FundedFundedFundedFundedFunded
Engineering Inspectors - - - - -
Maintenance Workers - - - - -
Total Annual Hours - - - - -
ENVIRONMENTAL SERVICES FUND STAFF
C - 121
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
C - 122
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
C - 123
GAS TAX FUND
Gas Tax Revenue is a state provided funding source enacted by State statute for the purpose of street and
highway maintenance and reconstruction. Street and Highway Code Sections 2105, 2106, 2107, and
2107.5 govern the Gas Tax Fund. Expenditures from this fund are restricted to the Gas Tax Fund
definitions for street and road working activities, which are classified under construction, maintenance, or
overhead.
BUDGET OVERVIEW
Effective with the FY 2007/08 budget, all capital improvement project activities were realigned to the
Capital Improvement Plan budget. As this funding source is utilized for major street improvements, this
Special Revenue fund closed with the FY 2006/07 year-end, and moved to the Capital Improvement Plan
as a funding source for capital improvement projects. Prior financial and staffing information is reflected
in the following schedules for historical reference only. Staffing was reallocated to various General Fund
Public Works Department programs as of the FY 2007/08 budget.
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
GAS TAX FUNDS
2006/072007/082008/092008/092009/10
ActualsActualsAdjustedEstimated Proposed
SOURCE OF FUNDS
Beginning Fund Balance
Designated - 226,663 - - -
Undesignated 604,509 211,673 - - -
Total Beginning Fund Balance604,509$ 438,336$ -$ -$ -$
Revenues
Taxes - - - -
Fees, Licenses and Permits - - - -
Intergovernmental Revenues 970,818 - - - -
Charge for Services 822 - - - -
Other Sources 19,077 - - - -
Total Revenues 990,717$ -$ -$ -$ -$
Operating Transfers In
Transfer In from General Fund - - - - -
Total Operating Transfers In -$ -$ -$ -$ -$
TOTAL SOURCE OF FUNDS1,595,226$ 438,336$ -$ -$ -$
USE OF FUNDS
Expenditures
Salaries and Benefits 506,667 - - - -
Operating Expenditures 650,223 - - - -
Fixed Assets - - - - -
Internal Service Charges - - - - -
Total Expenditures 1,156,890 - - - -
Operating Transfers
Transfers Out - 438,336 - - -
Total Operating Transfers -$ 438,336$ -$ -$ -$
Ending Fund Balance
Designated 226,663 - - - -
Undesignated 211,673 - - - -
Total Ending Fund Balance 438,336$ -$ -$ -$ -$
TOTAL USE OF FUNDS 1,595,226$ 438,336$ -$ -$ -$
SOURCE & USE OF FUNDS
C - 124
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
GAS TAX FUNDS
Full Time Equivalents (FTE)
2005/062006/072007/082008/092009/10
City Staff FundedFundedFundedFundedFunded
Public Works Director - - - - -
Assistant/Associate Engineer 0.80 1.30 - - -
Administrative Analyst I, II - - - - -
Office Specialist I, II, III - - - - -
Parks Maintenance Supervisor - - - - -
Parks Maintenance Lead - - - - -
Parks Maintenance Specialist - - - - -
Parks Maintenance Worker I, II, III- - - - -
Street Maintenance Supervisor 0.65 0.65 - - -
Street Maintenance Lead - 1.00 - - -
Street Maintenance Specialist - 1.00 - - -
Street Maintenance Worker I, II, III3.70 1.70 - - -
Total FTE's 5.15 5.65 - - -
2005/062006/072007/082008/092009/10
Temporary Staff FundedFundedFundedFundedFunded
Engineering Inspectors - -
Maintenance Workers - - - - -
Total Annual Hours - - - - -
GAS TAX FUND STAFFING
C - 125
CITY OF SARATOGA
PUBLIC WORKS DEPARTMENT
C - 126