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Home My WebLink About113-Recreation.pdfCITY OF SARATOGA RECREATION & FACILITIES DEPARTMENT C - 127 RECREATION & FACILITIES DEPARTMENT The Recreation & Facilities Department offers a wide variety of diverse activities and programs for people of all ages through both the Recreation and Teen Services divisions. In addition, the Department administers the Facility Rental program for community groups and the public at the City’s parks, Community Center, Warner Hutton House, and North Campus Buildings, as well as facility maintenance for City buildings (City Hall, Corporation Yard, Theatre, Community Center, Warner Hutton House and North Campus Buildings). The Recreation & Facilities Department provides classes, camps, programs, and activities. The benefits of these programs include building self-esteem in children and providing them opportunities to build life skills for their future, adding more balance to the lives of residents, promoting physical fitness, providing opportunities for social interaction, helping to reduce stress, enhancing or learning new skills, helping to eliminate loneliness in older citizens, and promoting sensitivity to cultural diversity. By offering a variety of classes, camps, trips, pre-school programs, youth and teen activities, dance programs, and fee-based special events, the Department helps create a sense of community and provides opportunities for residents to get to know their neighbors and live happier, healthier lives. The Recreation & Facilities Department’s goal is to provide safe, high quality recreation services at reasonable costs. While there is a paradox between the two interests, the City continues to make strides toward reducing service costs in relation to revenues. Staff continues to assess program and activity costs in relation to the community’s interests and needs. While some programs and activities are not cost effective, it may be determined that community need is of greater importance. This is often the case with teen programs. BUDGET OVERVIEW The Department’s FY 2009/10 budget reflects significant changes from last fiscal year. With the Council’s directive for the department to operate at a cost recovery rate which meets or exceeds the Park & Recreation departmental statewide average (of approximately 65%), and with recreation revenues declining in the weak economy, departmental expenditures were reduced. The most visible departmental reduction includes a vacant Recreation Coordinator position that will be de-funded, and an Account Clerk position that will be reduced from a 1.0 FTE to a .75 FTE position. Recreation staff time was reviewed and re-allocated to better reflect program support services in line with these planned reductions. Building maintenance activities continue to be broken out from the recreation and facility rental activities and included in an Internal Service Fund program, as these functions provide citywide janitorial and building maintenance services that are now allocated to all departments. As facility services represent a separate function and purpose from recreation services, the Building Maintenance program is not included in the cost recovery analysis. CITY OF SARATOGA RECREATION & FACILITIES DEPARTMENT 2006/072007/082008/092008/092009/10 ActualsActualsAdjustedEstimatedProposed REVENUES Taxes - - - - - Fees, Licenses and Permits - - - 6,900 6,900 Intergovernmental Revenues 84,039 - - - - Charge for Services 629,296 648,792 857,000 569,200 675,340 Rental Income 186,932 242,127 175,000 171,575 174,400 Other Sources 464 9,174 - 62 - TOTAL REVENUES 900,731$ 900,093$ 1,032,000$ 747,737$ 856,640$ EXPENDITURES Salaries and Benefits 996,594 722,028 789,866 861,549 669,236 Operating Expenditures Materials & Supplies 72,324 29,549 50,000 35,298 37,550 Fees & Charges 126,946 19,044 16,850 18,500 19,260 Consultants & Contract Services 407,681 349,374 409,100 365,752 376,200 Meetings, Events & Training 2,141 4,427 6,200 4,363 5,800 Building Maintenance Projects 106,526 - - - - Total Operating Expenditures 715,618 402,394 482,150 423,914 438,810 Fixed Assets - - - - - Internal Service Charges - 244,811 272,910 272,910 245,243 TOTAL EXPENDITURES 1,712,212$ 1,369,233$ 1,544,926$ 1,558,372$ 1,353,289$ 2006/072007/082008/092008/092009/10 ActualsActualsAdjustedEstimatedProposed GENERAL FUND Recreation Services 862,295 941,212 1,093,189 1,104,013 975,671 Teen Services 113,566 123,487 132,881 125,925 68,832 Facility Rentals 736,351 304,534 318,856 328,433 308,787 TOTAL GENERAL FUNDS 1,712,212$ 1,369,233$ 1,544,926$ 1,558,372$ 1,353,289$ INTERNAL SERVICES FUNDS Building Maintenance 89,088 612,189 807,081 710,435 794,193 TOTAL INTERNAL SERVICES 89,088$ 612,189$ 807,081$ 710,435$ 794,193$ TOTAL EXPENDITURES 1,801,300$ 1,981,422$ 2,352,007$ 2,268,807$ 2,147,483$ TOTAL DEPARTMENTAL EXPENDITURES BY PROGRAM GENERAL FUND REVENUES AND EXPENDITURES C - 128 CITY OF SARATOGA RECREATION & FACILITIES DEPARTMENT Full Time Equivalents (FTE) 2005/062006/072007/082008/092009/10 City Staff FundedFundedFundedFundedFunded Recreation Department Director 1.00 1.00 1.00 1.00 1.00 Senior Recreation Supervisor 1.00 1.00 1.00 1.00 1.00 Recreation Supervisor 1.00 2.00 2.00 1.00 1.00 Recreation Program Coordinator 1.00 - - 1.00 - Facility Coordinator 0.60 0.60 0.60 0.60 0.60 Office Specialist I, II, III 1.75 2.00 2.00 1.00 1.00 Account Clerk - - - 1.00 0.75 Facility Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 Facility Maintenance Lead - 1.00 1.00 1.00 1.00 Facility Maintenance Worker I, II, III3.00 2.00 2.00 2.00 2.00 Total FTEs 10.35 10.60 10.60 10.60 9.35 2005/062006/072007/082008/092009/10 Temporary Staff FundedFundedFundedFundedFunded Facility Attendents 1,700 1,700 1,700 1,700 1,200 Recreation Leaders 5,390 4,300 4,300 4,300 4,000 Total Annual Hours 7,090 6,000 6,000 6,000 5,200 RECREATION DEPARTMENT STAFFING C - 129 CITY OF SARATOGA RECREATION & FACILITIES DEPARTMENT C - 130 CITY OF SARATOGA RECREATION & FACILITIES DEPARTMENT C - 131 RECREATION SERVICES Recreation Services plans, organizes, schedules, promotes, supervises, and evaluates approximately 800 classes and activities per year. This includes managing over 100 independent contractors, overseeing approximately 140 summer camps at 18 different parks and facilities, holding a holiday camp, planning 12 excursions and trips per year, conducting quarterly e-mail promotional campaigns, and publishing a quarterly recreation program brochure that is mailed to all residents and non-resident users. Recreation Services also provides a preschool program 5 days a week; works cooperatively with Redwood Middle School and Saratoga High School for use of their facilities for Department programs; and provides a Children’s Camp program with classes, workshops, demonstrations, and activities. BUDGET OVERVIEW The Recreation Services budget reflects a slight reduction in revenues, a reduction and realignment of staffing allocations, and a status quo budget for operational expenses. To obtain budget savings, a vacant Recreation Coordinator position will be de-funded, and an Account Clerk position will be reduced from 1.0 FTE to .75 FTE. Staff allocations across service areas were re-aligned to better reflect planned service changes. Recreation Services has four revenue sources to support recreation services. For FY 2009/10, this includes $107,340 in camp fees, $42,400 in excursion fees, $523,100 from classes and special program fees, and $6,900 from advertisements in the Recreation Guide. The availability of the North Campus Fellowship Hall for the last half of the fiscal year is expected to generate minimal revenue growth for this budget but will allow for future increases as programming develops. Notable ongoing expenditures in the Recreation Services budget include $290,000 for instructors, $31,000 for excursions, $43,000 for camp materials and supplies, $21,200 for recreation brochure printing and $12,400 for mailing costs, $16,000 for credit card fees, $2,000 for off-site facility rentals, and $4,500 for the Recreation Department’s RecTrac system support. Class revenue is tied directly to the cost for instructors as each class contract identifies the proportion of class revenue the instructor receives. The remaining ongoing expenditures are minor operational expenses and internal service charges. CITY OF SARATOGA RECREATION & FACILITIES DEPARTMENT RECREATION SERVICES 2006/072007/082008/092008/092009/10 ActualsActualsAdjustedEstimatedProposed REVENUES Fees, Licenses and Permits - - - 6,900 6,900 Intergovernmental Revenues - - - - - Charge for Services 613,748 646,708 837,000 566,600 672,840 Rental Income 172,357 - - - - Other Sources - - - - - TOTAL REVENUES 786,105$ 646,708$ 837,000$ 573,500$ 679,740$ EXPENDITURES Salaries and Benefits 509,908 469,144 543,281 600,940 465,553 Operating Expenditures Materials & Supplies 31,516 27,129 46,400 32,000 34,400 Fees & Charges 17,615 19,044 16,250 18,500 19,260 Consultants & Contract Services 301,215 337,914 395,900 361,715 375,600 Meetings, Events & Training 2,041 2,927 2,900 2,400 3,500 Total Operating Expenditures 352,387 387,014 461,450 414,615 432,760 Fixed Assets - - - - - Internal Service Charges - 85,054 88,458 88,458 77,358 TOTAL EXPENDITURES 862,295$ 941,212$ 1,093,189$ 1,104,013$ 975,671$ GENERAL FUND REVENUES AND EXPENDITURES FY 2009/10 OBJECTIVES Quality of Life – The Recreation Department strives to improve the quality of Saratoga life by providing high quality, affordable, safe, and enjoyable activities that are convenient for residents and help to create community. Staff plans a continuing audit and assessment of activities in FY 2009/10 to determine the community’s desire for class offerings, inadvertent class duplication, and/or gaps in services. Economic Vitality – Recreation strives to contribute to the economic vitality of the community by creating a desirable environment for businesses to locate and by providing residents an opportunity to conduct revenue generating events, activities, and contract classes. With the goal of “better not bigger,” staff plans to: 1) actively recruit service providers, solicit partnerships, and develop collaborations in FY 2009/10; 2) conduct activities that serve the needs of the residents of Saratoga based on the audit and assessment of services; and 3) encourage economic development by providing facility space and promotional assistance to recreation service providers. C - 132 CITY OF SARATOGA RECREATION & FACILITIES DEPARTMENT RECREATION SERVICES Public Safety – The Recreation Department acts as a partner in the public safety of Saratoga residents by offering safe and secure places and positive choice activities for the youth of the community. Staff will seek collaborations to assist in providing increased and improved after-school and school-break activities for youth and middle school students. North Campus Programs - With the availability of the North Campus Administration and Fellowship Hall buildings, staff’s goals are to: 1) diversify select Recreation Service activities at the site to increase convenience to the neighborhood; 2) accommodate overflow at the Community Center; and 3) increase exposure to the facility in order to promote rentals. KEY SERVICES • Plan, organize, schedule, promote, supervise, and evaluate program classes, activities, and events for all ages • Publish a recreation activity guide 4 times a year • Provide approximately 800 classes, 140 summer and holiday camps, and 12 excursions per year • Provide a preschool program 5 days a week • Provide a Children’s Camp program with age appropriate activities that build developmental assets for youth that will give them life skills for the future • Collaborate with local schools and community based organizations to provide activities Full Time Equivalents (FTE) 2005/062006/072007/082008/092009/10 City Staff FundedFundedFundedFundedFunded Recreation Department Director 0.45 0.45 0.45 0.50 0.40 Senior Recreation Supervisor 0.90 0.90 0.90 0.90 0.90 Recreation Supervisor 1.00 1.55 1.55 0.80 0.75 Recreation Program Coordinator 0.65 - - 0.75 - Facility Coordinator 0.60 0.60 - - - Office Specialist I, II, III 1.30 1.50 1.50 0.75 0.75 Account Clerk - - - 0.75 0.75 Facility Maintenance Supervisor - - - - - Facility Maintenance Lead - - - - - Facility Maintenance Worker I, II, III - - - - - Total FTE's 4.90 5.00 4.40 4.45 3.55 2005/062006/072007/082008/092009/10 Temporary Staff FundedFundedFundedFundedFunded Facility Attendents - - - - - Recreation Leaders 5,160 4,180 4,180 4,180 4,000 Total Annual Hours 5,160 4,180 4,180 4,180 4,000 RECREATION SERVICES STAFF C - 133 CITY OF SARATOGA RECREATION & FACILITIES DEPARTMENT C - 134 CITY OF SARATOGA RECREATION & FACILITIES DEPARTMENT C - 135 TEEN SERVICES The Teen Services program includes the Youth Commission that the City Council established in 1988 to play a key role in all City-sponsored programs for Teens in Saratoga. The Teen Services staff and Youth Commission work together to: sponsor high school-aged concerts; administer the Youth Commission training; provide oversight to the saratogateen website; and sponsor three to four special events each year. The goal of the Teen Services program is to provide education, community involvement and recreation for all teens in Saratoga, regardless of school or district. The connection with the Youth Commission helps to provide an opportunity and training ground for teens to serve as positive role models in the community, to encourage teens throughout the City to become active, contributing citizens, and to develop leadership skills to train future community leaders. BUDGET OVERVIEW Revenues for the Teen Services program comes from the events conducted. The FY 2009/10 Teen Services budget reflects a reduced staffing level from last year, including de-funding the department’s recreation coordinator position and redistributing the Recreation Supervisors and office support staffing assignments. With the shift of all recreation class revenues and expenses to the Recreation Services program last year, Teen Services staffing levels were reduced from a total of .90 FTE to .40 FTE to reflect staff support for Youth Commission activities only. Operating expenses were also reduced. CITY OF SARATOGA RECREATION & FACILITIES DEPARTMENT TEEN SERVICES 2006/072007/082008/092008/092009/10 ActualsActualsAdjustedEstimatedProposed REVENUES Fees, Licenses and Permits - - - - - Intergovernmental Revenues - - - - - Charge for Services 15,548 2,084 20,000 2,600 2,500 Other Sources 464 9,174 - 62 - TOTAL REVENUES 16,012$ 11,258$ 20,000$ 2,662$ 2,500$ EXPENDITURES Salaries and Benefits 96,654 96,325 99,858 101,897 53,525 Operating Expenditures Materials & Supplies 2,573 886 2,000 1,698 1,850 Fees & Charges - - - - - Consultants & Contract Services 14,339 10,568 12,000 3,444 - Meetings, Events & Training - 1,500 2,000 1,863 1,000 Total Operating Expenditures 16,912 12,954 16,000 7,005 2,850 Fixed Assets - - - - - Internal Service Charges - 14,208 17,023 17,023 12,457 TOTAL EXPENDITURES 113,566$ 123,487$ 132,881$ 125,925$ 68,832$ GENERAL FUND REVENUES AND EXPENDITURES FY 2009/10 OBJECTIVES Collaboration – The Teen Services program will collaborate with the neighboring Monte Sereno and Los Gatos’ Youth Commissions during FY 2009/10 in sponsoring special events for local teens. Expansion in Representation – Teen Services will increase efforts to reach out to young Saratogans; to bring a wider representation of schools to Youth Commission sponsored events. C - 136 CITY OF SARATOGA RECREATION & FACILITIES DEPARTMENT TEEN SERVICES KEY SERVICES • Provide activities and special events for pre-teens and teens in the community • Provide opportunities and a training ground for teens to learn leadership skills and become contributing citizens to the community • Liaison with Youth Commission to communicate the interests of the youth population to the City • Build the developmental assets of the youth of Saratoga • Evaluate and assess the needs of local teens to determine new programming Full Time Equivalents (FTE) 2005/062006/072007/082008/092009/10 City Staff FundedFundedFundedFundedFunded Recreation Department Director 0.15 0.15 0.15 0.10 0.10 Senior Recreation Supervisor 0.10 0.10 0.10 0.10 0.05 Recreation Supervisor - 0.45 0.45 0.20 0.25 Recreation Program Coordinator 0.35 - - 0.25 - Facility Coordinator - - - - - Office Specialist I, II, III 0.20 0.25 0.25 - - Account Clerk - - - 0.25 - Facility Maintenance Supervisor - - - - - Facility Maintenance Lead - - - - - Facility Maintenance Worker I, II, III - - - - - Total FTE's 0.80 0.95 0.95 0.90 0.40 2005/062006/072007/082008/092009/10 Temporary Staff FundedFundedFundedFundedFunded Facility Attendents - - - - - Recreation Leaders 230 120 120 120 - Total Annual Hours 230 120 120 120 - TEEN SERVICES STAFF C - 137 CITY OF SARATOGA RECREATION & FACILITIES DEPARTMENT C - 138 CITY OF SARATOGA RECREATION & FACILITIES DEPARTMENT C - 139 FACILITY RENTALS The Facility Rentals program provides the community with facilities for private individuals, non-profit, or profit-based groups to use for receptions, parties, events, meetings, workshops, or other activities. The Facility Rental Program reflects only those revenues and expenditures related to the cost of renting and operating City facilities. BUDGET OVERVIEW Revenues for this program are expected to bring in about $85,000 for Community Center rentals, another $11,000 for Senior Center rentals, and $9,000 for the Warner Hutton House. The Civic Center Theater will bring in approximately $45,000, and the North Campus buildings another $5,000. Revenue projections for the North Campus reflect an expected increase in income after the Fellowship Hall building becomes available for rental. Blaney Plaza banner rentals will bring in approximately $6,000, the Community Garden Plot at El Quito Park another $2,400, and rentals from the City’s parks (exclusive of sport user agreements) will bring in around $11,000 over the year. Expenditures for this program reflect staffing by the Facility Coordinator, whose function is to market and rent the facilities, and portions of other Recreation Department staff to assist with oversight and facility duties, and temporary facility attendant staff for overseeing use of the facilities during weekend events. Over time, temporary staffing expenses are anticipated to increase in this program as the need for facility attendants to supervise activities at the North Campus increases. With the facility expected to be open only part of the year, and use expected to build over time, additional attendant hours were not initially built into this budget, however if shifting of attendant staffing is not sufficient for the new usage, an adjustment may be requested in the later part of the fiscal year. Direct costs for this program are minimal, with $1,300 budgeted for operational supplies. The largest expense is the internal service charge as the Facility Rentals program accounts for a large percentage of building maintenance expenses. Ongoing costs are expected to grow minimally in future years. CITY OF SARATOGA RECREATION & FACILITIES DEPARTMENT FACILITY RENTALS 2006/072007/082008/092008/092009/10 ActualsActualsAdjustedEstimatedProposed REVENUES Fees, Licenses and Permits - - - - - Intergovernmental Revenues 84,039 - - - - Charge for Services - - - - - Other Sources - - - - - Rental Income 14,575 242,127 175,000 171,575 174,400 Pass-Through Accounts - - - - - TOTAL REVENUES 98,614$ 242,127$ 175,000$ 171,575$ 174,400$ EXPENDITURES Salaries and Benefits 390,032 156,559 146,727 158,712 150,158 Operating Expenditures Materials & Supplies 38,235 1,534 1,600 1,600 1,300 Fees & Charges 109,331 - 600 - - Consultants & Contract Services 92,127 892 1,200 593 600 Meetings, Events & Training 100 - 1,300 100 1,300 Total Operating Expenditures 239,793 2,426 4,700 2,293 3,200 Building Maint Projects 106,526 - - - - Fixed Assets - - - - - Internal Service Charges - 145,549 167,429 167,429 155,429 TOTAL EXPENDITURES 736,351$ 304,534$ 318,856$ 328,433$ 308,787$ GENERAL FUND REVENUES AND EXPENDITURES FY 2009/10 OBJECTIVES North Campus Building Rentals - With the availability of the North Campus Fellowship Hall building in the second quarter of FY 2009/10, staff will focus on increasing exposure of the facility in order to promote rentals. Place to Recreate - The Recreation Department’s goal is to create community and improve the quality of life in Saratoga by providing high quality, affordable, safe, clean, and enjoyable facilities that are convenient to residents for meetings, parties, receptions, and gatherings. C - 140 CITY OF SARATOGA RECREATION & FACILITIES DEPARTMENT FACILITY RENTALS KEY SERVICES • Provide pleasant and clean facilities for use by the general public • Support tenant needs in the leased buildings • Provide affordable and safe venues for community use at the Saratoga Community Center, Senior Center, and North Campus facilities Full Time Equivalents (FTE) 2005/062006/072007/082008/092009/10 City Staff FundedFundedFundedFundedFunded Recreation Department Director 0.40 0.40 0.40 0.20 0.10 Senior Recreation Supervisor - - - - 0.05 Recreation Supervisor - - - - - Recreation Program Coordinator - - - - - Facility Coordinator - - 0.60 0.60 0.60 Office Specialist I, II, III 0.25 0.25 0.25 0.25 0.25 Account Clerk - - - - - Facility Maintenance Supervisor 1.00 1.00 - - - Facility Maintenance Lead - 1.00 0.10 0.10 0.10 Facility Maintenance Worker I, II, III3.00 2.00 0.15 0.15 0.15 Total FTE's 4.65 4.65 1.50 1.30 1.25 2005/062006/072007/082008/092009/10 Temporary Staff FundedFundedFundedFundedFunded Facility Attendents 1,700 1,700 1,700 1,700 1,200 Recreation Leaders - - - - - Total Annual Hours 1,700 1,700 1,700 1,700 1,200 FACILITY RENTALS STAFF C - 141 CITY OF SARATOGA RECREATION & FACILITIES DEPARTMENT C - 142 CITY OF SARATOGA RECREATION & FACILITIES DEPARTMENT C - 143 BUILDING MAINTENANCE FUND Building Maintenance provides services to ensure City facilities are safe and functional for the general public and employee use. This program is a citywide support function for custodial, maintenance, repair services, and building improvements for all facilities at the Civic Center and North Campus, and supports the needs of the tenants of City leased buildings as defined in lease agreements. Building Maintenance staff plans, schedules, and manages minor and major building facility maintenance, repair, and improvement projects. The Building Maintenance staff ensures the City’s facilities are in a clean and usable condition at all times for employees and the general public. Custodial services such as vacuuming, trash removal, window washing, restroom cleaning, carpet cleaning, and floor stripping and sealing, are all on a regular schedule. Regular maintenance services are also on a schedule, which includes items such as painting, roof maintenance, pest control, emergency generator and HVAC servicing. Other maintenance repair services such as electrical and plumbing repairs are contractually provided on an as needed basis. The Building Maintenance program monitors citywide facility expenses such as utilities, maintenance and janitorial supplies. City departments are charged an allocated amount to recognize the cost associated with the custodial and building maintenance to more fully account for operational expenses associated with providing these services. BUDGET OVERVIEW Effective with the FY 2007/08 budget, the Building Maintenance program incorporated staffing and expenses associated with facility custodial and maintenance services, as well as the revenues earned from charging back to the departments. With two years of history-based data on the actual expenses, minor revisions are included in the FY 2009/10 budget to better reflect actual amounts. Expenditures include ongoing facility supplies, building expenses, and contract services for maintenance and repairs. The addition of the North Campus Fellowship Hall will result in increased maintenance costs for October through June. Continued efforts to “go green” are also reflected in the costs of maintenance supplies and equipment. Planned facility projects are located in the Capital Improvement Plan. CITY OF SARATOGA RECREATION & FACILITIES DEPARTMENT BUILDING MAINTENANCE FUND 2006/072007/082008/092008/092009/10 ActualsActualsAdjustedEstimatedProposed SOURCE OF FUNDS Beginning Fund Balance Designated - - - - - Undesignated 53,546 29,457 141,782 141,782 238,725 Total Beginning Fund Balance 53,546$ 29,457$ 141,782$ 141,782$ 238,725$ Revenues Charge for Services - - - - - Other Sources - 203 - 297 - Internal Service Charges - 724,311 807,081 807,081 750,000 Total Revenues -$ 724,514$ 807,081$ 807,378$ 750,000$ Operating Transfers In Transfer In from General Fund 50,000 - - - - Transfer In from Library Deposit - - - - - Total Operating Transfers In 50,000$ -$ -$ -$ -$ TOTAL SOURCE OF FUNDS 103,546$ 753,971$ 948,863$ 949,160$ 988,725$ USE OF FUNDS Expenditures Salaries and Benefits - 336,358 426,719 370,366 434,561 Operating Expenditures Materials & Supplies - 42,040 43,000 43,633 43,200 Fees & Charges 18 122,706 159,200 137,945 154,700 Consultant & Contract Services - 70,343 111,000 92,830 98,000 Meetings, Events & Training - 271 2,500 1,000 2,500 Building Maint Projects 21,800 14,000 - - - Fixed Assets 67,270 (30,075) - - - Internal Service Charges - 56,546 64,662 64,662 61,232 Total Expenditures 89,088$ 612,189$ 807,081$ 710,435$ 794,193$ Operating Transfers Transfer Out to General Fund - - - - - Total Operating Transfers -$ -$ -$ -$ -$ Ending Fund Balance Designated - - - - - Undesignated 14,458 141,782 141,782 238,725 194,532 Total Ending Fund Balance 14,458$ 141,782$ 141,782$ 238,725$ 194,532$ TOTAL USE OF FUNDS 103,546$ 753,971$ 948,863$ 949,160$ 988,725$ SOURCE & USE OF FUNDS C - 144 CITY OF SARATOGA RECREATION & FACILITIES DEPARTMENT BUILDING MAINTENANCE FUND FY 2009/10 OBJECTIVES Facility Improvement Project Management – Facility staff will oversee services to undertake the planned facility improvement projects for FY 2009/10. These include completing the construction of improvements to the Fellowship Hall at the North Campus, remodeling the men’s restroom and locker facility at the Corporation Yard; replacing the counter-weight system in the Theater; and working with Siemens on energy savings projects. Library Building Repairs – Staff will work with Santa Clara County Library staff to design and build improvements to the Library including: new walls and double doors for the café, wall units and carpet in the teen area, covering for the outside book drop area, and a new hold and self check area in the lobby. KEY SERVICES • Provide buildings that are clean, usable, and safe, for the general public and employees • Maintain facilities on a regular schedule to provide efficient and cost effective maintenance Full Time Equivalents (FTE) 2005/062006/072007/082008/092009/10 City Staff FundedFundedFundedFundedFunded Recreation Department Director - - - 0.20 0.20 Senior Recreation Supervisor - - - - - Recreation Supervisor - - - - - Recreation Program Coordinator - - - - - Facility Coordinator - - - - - Office Specialist I, II, III - - - - - Account Clerk - - - - - Facility Maintenance Supervisor - - 1.00 1.00 1.00 Facility Maintenance Lead - - 0.90 0.90 0.90 Facility Maintenance Worker I, II, III - - 1.85 1.85 1.85 Total FTE's - - 3.75 3.95 3.95 2005/062006/072007/082008/092009/10 Temporary Staff FundedFundedFundedFundedFunded Facility Attendents - - - - - Recreation Leaders - - - - - Total Annual Hours - - - - - BUILDING MAINTENANCE STAFF C - 145 CITY OF SARATOGA RECREATION & FACILITIES DEPARTMENT C - 146