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Home My WebLink About116-CIP Summary.pdfCITY OF SARATOGA CAPITAL IMPROVEMENT PLAN D - 1 CAPITAL IMPROVEMENT PLAN CIP PURPOSE The City of Saratoga’s FY 2009/10 – 2013/14 Capital Improvement Plan (CIP) represents an ongoing process through which the City identifies, prioritizes, and develops a multi-year plan for major capital expenditures and their associated funding sources, to improve and maintain the City of Saratoga’s roadways, parks, facilities, and other infrastructure. Generally CIP improvements are major expenditures that have a multi-year life, and result in becoming City assets. As a city is comprised of diverse infrastructure, the CIP is structured under four separate program areas in which projects are categorized by infrastructure type. This includes a Streets Program, a Parks & Trails Program, a Facilities Program, and an Administrative Improvement Program. The discrete program areas allow for further sub-classifications of projects the City is undertaking, and the tracking of resources expended for these purposes. The four programs are structured as follows: • Streets Program – includes projects which develop and maintain the City’s roadway system to provide safe and efficient traffic flows while minimizing traffic movement and noise through residential neighborhoods; street lighting for traffic safety at intersections and throughout public streets; infrastructure development and maintenance of street surfaces, storm drain systems, curbs, gutters and sidewalks; and roadway landscaping to maintain the quality streetscapes of the Saratoga community. Gas Tax Fund revenues and Road Impact Fees are dedicated funding sources for the Streets Program, with revenues of approximately $1 million per year. Funding for projects may also come from prior year General Fund savings, from development projects requiring mitigation of impacts, from partnerships with other jurisdictions, or from federal, state, and local grants as either part of a statewide initiative or through grant applications based on specific City projects. • Parks & Trails Program - includes projects to develop and improve parks and sport fields, park structures, trails, the city plaza, and citywide tree planting. Dedicated funding for the Parks Program includes a Park Development Fee collected when a development project subdivides property, and from Tree Fines collected from un-permitted tree removals. Funding may also come from prior year General Fund savings, from grants and park bond funds, and from donations. Park projects may, on occasion, include community volunteer services for minor construction and clean-up projects. • Facilities Program - includes projects for purchasing, constructing or making capital repairs to City buildings, structures, and equipment. City buildings include the Civic Center and Chamber/Theater Building, the Senior/Community Center and auxiliary structures, the Corporation Yard and structures, the North Campus, the Historical Buildings including the Saratoga Museum, the McWilliams House, and the Book-Go-Round. Funding is not specifically designated for this capital program; allocations generally come from General Fund prior year savings or grant funds applied to qualified improvements, such as Community Development Block Grant funds for ADA improvements. CITY OF SARATOGA CAPITAL IMPROVEMENT PLAN • Administrative Improvements Program – includes projects which provide operational efficiencies and improvements in the administration of City services. Administrative Improvement Projects are typically major expenditures for new systems or system upgrades, new technology equipment or services, and non-recurring operational improvement projects. Revenues for administrative projects may come from the City’s Internal Service Replacement Funds, from grants, or from prior year General Fund savings. PROGRAM PROCESS The City’s standard definition of a Capital Improvement Plan (CIP) project is for the construction, acquisition, rehabilitation, or non-routine maintenance work that generally costs $25,000 or more with a minimum useful life of 5 years at a fixed location. The CIP endeavours to identify all capital improvements needed within the next five years, with cost estimates based on current year dollars. Estimates for carryover projects are updated as necessary to recent estimates based upon current design specifications. Equipment, operating, and maintenance costs incurred as an outcome of CIP projects are to be identified and included in the operating budget. Under direction from the City Manager, the Public Works Department takes the lead in the preparation of the projects for consideration in the current Capital Improvement Plan. In coordination with other departments, proposed capital improvement projects and funding sources are reviewed to ensure the City’s priorities are addressed. The proposed CIP budget is presented to the Planning Commission to ensure that the projects are consistent with the City’s General Plan, and to the City Council for final direction and approval. The FY 2009/10 summary update of the CIP budget reflects the City’s capital projects plan and current status as of June 30, 2009. The CIP schedules reflect estimated unexpended fund balance at the beginning of the fiscal year and the estimated funding to be received during the fiscal year (by category), to determine the budgeted project balance for FY 2009/10. Below are summary totals of the four CIP Programs on the following pages. FY 2008/09 Current FY 2009/10 Estimated YearTotal BalanceCIPGrantsGas TaxTransfersFunding Budget Street Improvements Program 1,769,548 732,718 6,187,043 556,000 502,287 7,978,048 9,747,597 Park & Trails Program 716,525 10,000 1,976,963 - 250,000 2,236,963 2,953,488 Facilities Program 791,018 40,000 - - 137,571 177,571 968,589 Administrative Improvements Program 99,859 - - - 175,000 175,000 274,859 TOTALS 3,376,950 782,718 8,164,006 556,000 1,064,858 10,567,582 13,944,532 CIP SUMMARY TOTALS FY 2009/10 FUNDING D - 2 CITY OF SARATOGA CAPITAL IMPROVEMENT PLAN D - 3 STREETS PROGRAM The Capital Improvement Plan’s Streets Program provides for a safe and functional roadway and pedestrian street system. Projects within the Street Program are classified by their primary scope of work into five project categories: • Street Repair & Resurfacing Projects • Roadway Safety Improvements • Landscape & Beautification Improvements • Sidewalks, Curbs & Storm Drains • Bridge & Hillside Support Projects Street Repair & Resurfacing Projects – consist of projects which primarily repave and improve roadway surfaces. Projects include a general resurfacing project that provides annual funding for neighborhood, collector, and arterial street improvements on a priority basis. Funding is added to the ongoing project each year as available. Individual Street Repair & Resurfacing projects may be set up when specific roadway grants are provided for specifically identified bodies of work. Roadway Safety Improvements – include projects that improve roadway safety factors. Projects include a general Traffic Safety project for small items directed by the Traffic Safety Commission; ADA projects for accessibility enhancements such as curb ramps and audible signals; refuge lanes for traffic merging, railroad crossing improvements, radar feedback signs, and larger safety projects such as the bicycle and pedestrian safety improvements made to Highway 9. Landscape & Beautification Improvements – is a category for projects which improve the visual component of streets. This includes projects for median landscape improvements, city entrance signs, tree lighting, sidewalk furniture and accessories such as trash receptacles and news rack stands. Sidewalk, Curbs & Storm Drains – is comprised of sidewalk improvement and repair projects, curb, gutter, and storm drain improvements, and pedestrian improvement projects. These projects are both general and specific, depending on funding sources. Bridge & Hillside Support Projects – contain projects that repair, replace, or rehabilitate a deficient bridge structure or provide support for hillside roadways. Bridge structures falls under the guidance of federal and state regulations, and are often funded by these regulatory agencies, such as Caltrans or the Federal Highway Bridge Replacement and Rehabilitation Program (HBBR). Hillside Support projects are generally funded through transfers from the General Fund. The schedule on the following page lists the City’s FY 2009/10 Streets Program capital projects and their currently funded status. CITY OF SARATOGA CAPITAL IMPROVEMENT PLAN STREETS PROGRAM FY 2008/09 Current FY 2009/10 Ending YearProject BalanceCIPGrantsGas TaxTransfersFunding Funding Annual Street Resurfacing Project 367,591 375,000 1,553,057 556,000 - 2,484,057 2,851,648 Annual Street Restriping & Signage 5,000 100,000 - - - 100,000 105,000 Saratoga Sunnyvale Rd Resurfacing (78,571) - 93,439 - - 93,439 14,868 Traffic Safety 135,333 - - - 50,000 50,000 185,333 Solar Radar Feedback Signs 14,558 - - - - - 14,558 ADA Accessible Signals - - - 152,287 152,287 152,287 Highway 9 Safety Project (Phase I)10,460 - - - - - 10,460 Highway 9 Safety Project (Phase II)90,000 30,000 900,000 - - 930,000 1,020,000 Highway 9 Safety Project (Phase (III)27,000 - - - - - 27,000 Village Side Street Tree Lighting 31,715 - - - - - 31,715 Prospect Road Medians (48,444) - - - - - (48,444) City Entrance Sign/Monument 23,788 - - - - - 23,788 Village News Rack Enclosures 23,284 - - - - - 23,284 Village Façade Program 18,815 - - - - - 18,815 Annual Sidewalk Repair 18,936 - - - 50,000 50,000 68,936 Annual Storm Drain Upgrades 25,000 50,000 50,000 75,000 El Quito Curb & Gutter 37,552 - - - - - 37,552 Sobey Road Culvert Repair 150,000 - - - - - 150,000 Village Pedestrian Enhancements - - - - - - - Village Sidewalk, Curb & Gutter Repairs 524,600 - 425,000 - - 425,000 949,600 Saratoga Avenue Sidewalk - - 93,991 - - 93,991 93,991 Saratoga Sunnyvale - ADA Curb Ramps(2,525) - - - 100,000 100,000 97,475 Annual Hillside Stabilization Projects - - - - 100,000 100,000 100,000 Fourth Street Bridge 100,000 - 487,000 - - 487,000 587,000 Quito Road Bridge Replacement - Design9,730 - - - - - 9,730 Quito Road Bridge Replacement - Const115,726 227,718 2,634,556 - - 2,862,274 2,978,000 Comer Drive Retaining Wall 170,000 - - - - - 170,000 1,769,548 732,718 6,187,043 556,000 502,287 7,978,048 9,747,597 Landscape & Beautification Improvements Street Repair & Resurfacing Projects Roadway Safety Improvements Sidewalks, Curbs & Storm Drains Bridge and Retaining Wall Projects TOTALS FY 2009/10 FUNDING STREET IMPROVEMENT PROJECTS D - 4 CITY OF SARATOGA CAPITAL IMPROVEMENT PLAN D - 5 PARKS & TRAILS PROGRAM The Capital Improvement Plan’s Parks & Trails Program provides for capital improvements to the City of Saratoga’s neighborhood and city parks and plaza, sports fields, bike and pedestrian trails, and open space areas throughout the city. Projects within the Parks & Trail Program are classified as General/Citywide Park Improvements, City Park Projects, Neighborhood Park Projects, Sport Park Projects, or Trail and Open Space Projects. Within the project classification, the projects are sub-classified by site. This structure allows for the tracking of resources by individual park, trail, or open space area, and by specific project work completed. In summary the Parks & Trails Program categories are: • General/Citywide Park Improvements • City Parks • Neighborhood Parks • Sport Parks & Facilities • Trails & Open Space General Repairs & Maintenance – this classification includes general and citywide park and trail repair projects to provide for minor projects that are not funded as specific bodies of work to an individual site, and for citywide projects that apply to several sites. Projects could include fence repairs or improvements, tree removals, park furniture and equipment, lighting or irrigation enhancements, structure repairs, or any various minor projects that arise to improve the infrastructure. This category also includes the Citywide Tree Replanting project which is funded through tree fines and used for tree planting and irrigation throughout the city. A third subcategory is funding projects for open space contributions. City Parks – includes projects which improve the larger parks which draw the entire community. This includes Wildwood Park, Hakone Gardens, Heritage Orchard Park, Blaney Plaza and the Village Historical Park. City Parks generally have features and attractions in addition to playground equipment, picnic areas, and ball courts. Neighborhood Parks - this classification is comprised of projects for the City’s smaller parks located within neighborhoods. This includes Azule Park, Beauchamps Park, Bellgrove Park, Brookglen Park, Foothill Park, Gardiner Park, Kevin Moran Park, and Ravenswood Park. Sport Parks & Facilities Projects - is for improvement projects at the City’s larger sport fields. These sites include Congress Springs Park, El Quito Park, and West Valley Soccer Fields. Trails & Open Space Projects – At this point, City trails include Calabazas Creek Trail, Carnelian Glen Trail, San Marcos Open Space Trail, De Anza Trail, Teerlink Ranch Trail, and Trail Segment #3. The schedule on the following page lists the City’s FY 2009/10 Parks & Trails Program capital projects and their currently funded status. CITY OF SARATOGA CAPITAL IMPROVEMENT PLAN PARKS & TRAILS PROGRAM FY 2008/09 Current FY 2009/10 Ending YearProject BalanceCIPGrantsGas TaxTransfersFunding Budget Park & Trail Repairs 6,130 - - - - - 6,130 CityWide Tree Replanting 80,657 10,000 - - - 10,000 90,657 Open Space Preserve Land Funding - - - - 250,000 250,000 250,000 Hakone Gardens Matching Contribution - - - - - - - Hakone Gardens Driveway 142,829 - - - - - 142,829 Hakone Gardens Koi Fish Pond Repairs50,000 - - - - - 50,000 Hakone Gardens Moon House Repair 125,000 - - - - - 125,000 Heritage Orchard Park Path Improvements - - - - - - - Historic Park - Landscaping 37,200 - - - - - 37,200 Wildwood Park - Water /Seating 7,198 - - - - - 7,198 Wildwood Park Improvements (4,543) - 12,272 - - 12,272 7,729 Azule Park Pentanque Court - 20,000 - - 20,000 20,000 Kevin Moran Park Improvements 284,926 - 322,454 - - 322,454 607,380 Ravenswood Playground Improvements - - - - - - - El Quito Park Improvements 43,906 - - - - - 43,906 West Valley College Soccer Fields (10,538) - - - - - (10,538) De Anza Trail (53,878) - 1,622,237 - - 1,622,237 1,568,360 Teerlink Ranch Trail Repair - - - - - - - Trail Segment #3 Repair 7,637 - - - - - 7,637 716,525 10,000 1,976,963 - 250,000 2,236,963 2,953,488 General / Citywide Park Improvements City Parks Neighborhood Parks Sport Parks & Facilities Trails & Open Space Projects TOTALS FY 2009/10 FUNDING PARK & TRAIL IMPROVEMENTS D - 6 CITY OF SARATOGA CAPITAL IMPROVEMENT PLAN D - 7 FACILITY IMPROVEMENT PROGRAM The Capital Improvement Plan’s Facility Improvement Program provides for capital maintenance and improvements of the City of Saratoga’s buildings and structures throughout the city. Projects in the Facility Program are classified by site, to capture both funding resources and site improvement information. There are further sub-classifications by building within these sites. In summary the Facility Improvement Program categories are: • Civic Center • North Campus • Village Historical Park • Library Building Civic Center – this site classification includes the Administration Building, Development /Engineering Building, Theater/Chamber Building, Recreation/Senior Center Buildings, and the Corporation Yard. North Campus – is comprised of the Administration Building, Fellowship Hall, Education Buildings, and the Sanctuary. This sub-classification also includes any grounds works associated with the site. Village Historical Park – is the collection of City owned historical buildings located downtown in the village, off Saratoga-Los Gatos Road. This includes the Saratoga Museum, the Book-Go-Round, and the McWilliams House. All three buildings are occupied under long-term leases by community based organizations; however the city still bears some maintenance responsibilities. Library Building – is located on the corner of Saratoga Avenue and Fruitvale Avenue, adjacent to the Heritage Orchard Park. The building is leased to the Santa Clara County Library Joint Powers Authority on a 30 year lease (effective July 2003) for use as a branch library. Capital improvements are funded with remaining bond funds from the 2001 Capital Improvement GO Bond. Exterior maintenance upkeep is funded through a $5,000 annual payment from Santa Clara County. The schedule on the following page lists the City’s FY 2009/10 Facility Program capital projects and their currently funded status. CITY OF SARATOGA CAPITAL IMPROVEMENT PLAN FACILITY IMPROVEMENT PROGRAM FY 2008/09 Current FY 2009/10 Estimated YearProject BalanceCIPGrantsGas TaxTransfersFunding Budget Annual Facility Improvement Projects111,150 - - - 100,000 100,000 211,150 Civic Center Landscape Improvements 7,192 - - - - - 7,192 ADA Automatic Doors - - - - 4,464 4,464 4,464 Theater Improvements 31,242 35,000 - - - 35,000 66,242 CDBG - ADA Compliant Theater Seating (6,225) - - 6,225 6,225 - Multi-Purpose Room Fund 250,000 - - - - - 250,000 Corp Yard - Vehicle Shelter Structure 93,250 - - - - - 93,250 Corp Yard - Men's Restroom Remodel 1,430 - - - - - 1,430 - North Campus Improvements 30,595 - - - - - 30,595 North Campus Building Demolition 73,250 - - - - - 73,250 - Saratoga Museum ADA Ramp - - - - 26,882 26,882 26,882 McWilliams House Improvements - II 10,000 - - - - - 10,000 - Library Exterior Maintenance Projects 5,000 5,000 - - - 5,000 10,000 Library HVAC Upgrade 171,000 - - - - - 171,000 Fund Balance 13,133 - - - - - 13,133 791,018 40,000 - - 137,571 177,571 968,589 Village Historical Buildings Library Building Unallocated Fund Balance TOTALS FY 2009/10 FUNDING FACILITY IMPROVEMENT PROJECTS Civic Center Improvements North Campus Improvements D - 8 CITY OF SARATOGA CAPITAL IMPROVEMENT PLAN ADMINISTRATIVE IMPROVEMENTS PROGRAM The Capital Improvement Plan Administrative Improvement Program provides for major capital expenditures to improve administrative systems, processes, or functions. At this point, the Administrative Improvement Program is limited to three categories: • Information Technology Projects • Communication System Improvements • IT Infrastructure Improvements Information Technology Projects – is comprised of improvement projects which provide operational efficiencies utilizing Information Technology. Currently, projects include the Financial System upgrade, the document imaging projects, and currently proposed for FY 2009/10, the website upgrade project. Communication System Improvements – represents projects related to audio/visual communication hardware upgrades. At this point, projects include the planned Phone System Upgrade and the KSAR Television Studio broadcasting system improvements. IT Infrastructure Improvements – includes projects which are IT equipment based projects. Projects include the Network Cabling Upgrade, the IT Emergency Power Backup project, and the IT Server Room Climate Control project. The schedule below lists the City’s FY 2009/10 Administrative Improvement Program capital projects and their currently funded status. FY 2008/09 Current FY 2009/10 Estimated YearProject BalanceCIPGrantsGas TaxTransfersFunding Budget Financial System Upgrade 3,534 - - - - - 3,534 Document Imaging Project - PW 62,325 - - - - - 62,325 Document Imaging Project - CDD 30,000 - - - - - 30,000 Website Development Project - - - - - - - - - - - - - - Telephone System Upgrade - - - - 100,000 100,000 100,000 KSAR Studio Improvements 4,000 - - - - - 4,000 Network Cabling Upgrade - - - - 25,000 25,000 25,000 IT Emergency Power Backup - - - - 30,000 30,000 30,000 IT Server Room Climate Control Project - - - - 20,000 20,000 20,000 99,859 - - - 175,000 175,000 274,859 TOTALS ADMINISTRATIVE PROJECTS Information Technology Projects Communication System Improvements IT Infrastructure Improvements FY 2009/10 FUNDING D - 9 CITY OF SARATOGA CAPITAL IMPROVEMENT PLAN ADMINISTRATIVE IMPROVEMENTS PROGRAM D - 10