HomeMy WebLinkAbout101-Office 93 --Sister City funding 05-20-09.pdfPage 1 of 2
SARATOGA CITY COUNCIL
MEETING DATE: May 20, 2009 AGENDA ITEM:
DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson
PREPARED BY: Debbie Bretschneider DIRECTOR:
Deputy City Clerk
SUBJECT: Co-sponsoring the Sister City 25th Anniversary use of City Facilities
RECOMMENDED ACTION:
Assist the Sister City 25th Anniversary celebrations by co-sponsoring the rental of City of
Saratoga facilities.
BACKGROUND:
November 16, 1984 is the date of the signing of the Sister City affiliation. This year will be the
25th Anniversary. The purpose of the Sister City Committee is to plan and carry out programs and
activities, which strengthen Saratoga’s relationship with its Sister City, Muko-Shi, in Japan.
This year, a delegation from Muko-Shi, Japan will be visiting Saratoga from November 5-6. On
Friday morning, November 6, 2009, there will be a 25th Anniversary Ceremony with dignitaries
from both Cities in the City Hall Theatre. The 25th Anniversary dinner at the North Campus is
scheduled for Friday evening.
The Sister City Committee is appealing to the Saratoga City Council to co-sponsor the event and
to waive fees for the facility rentals.
FISCAL IMPACTS:
The total amount for the three venues if the Council chooses to co-sponsor the event and waive
fees will be $900.
Nov. 6 –City Hall theatre --------------- $50 for 3 hours
Nov. 6 –North Campus
Fellowship Hall ------- $75 hour for non-profit
$25 non-refundable fee
Administrative Building ----- $50 hour for non-profit
Nov. 6 ---- $50 x 3 = $150
$75 x 4 = $300 + $25
$50 x 4 = $200
Total $675
Page 2 of 2
The Sister City Committee is not in a position to pay the fees. The Recreation Department is a
“Fee-for-Service” department, and as Council’s fee policy does not allow the waiver of facility
fees, the Council may instead choose to co-sponsor the event by paying the facility fee (in full or
part) for the organization out of Council’s discretionary fund for FY 2009/10.
CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS:
The Sister City Committee would have to scale back the 25th Anniversary Celebrations, which
could reflect badly on the city of Saratoga with our sister city, Muko-Shi, Japan.
ALTERNATIVE ACTION(S):
N/A
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
ATTACHMENTS:
N/A