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SARATOGA CITY COUNCIL
MEETING DATE: May 20, 2009 AGENDA ITEM:
DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson
PREPARED BY: Crystal Morrow DIRECTOR: Barbara Powell
Administrative Analyst II Assistant City Manager
SUBJECT: City of Saratoga Commission Handbook
RECOMMENDED ACTION:
Accept report and approve the revised Commission Handbook.
BACKGROUND:
Becoming familiar with the roles and responsibilities of the City’s Commission members can be a
challenging task. To assist in this learning process, the City Clerk provides new Commissioners
with a handbook that explain functions and duties of Saratoga’s Commissions.
The handbook currently being used, which was created in 2003, is outdated and staff felt it was
necessary to update the handbook. While revising the handbook, staff also took the opportunity to
ensure the content of the handbook is clearly organized and easy to understand.
In updating the Commission Handbook, staff has solicited input from the City Manager, City
Attorney, City Clerk, Department Directors, and the staff members who support Commissions.
The revised handbook is a 53 page document and includes information on the following items:
- General information about the different Commissions
- Duties and obligations of Commissioners
- Laws related to Commissioners
- Meeting conduct and Saratoga’s Rules of Parliamentary Procedure
- Information about Saratoga and its government structure
If approved, the Commission Handbook will be distributed to current Commissioners and to new
Commissioners in the future.
FISCAL IMPACTS:
N/A
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CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS:
The City Clerk’s Office will continue to use the outdated Commission Handbook.
ALTERNATIVE ACTION(S):
N/A
FOLLOW UP ACTION(S):
Implement Council direction.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
ATTACHMENTS:
Attachment A: Revised Commission Handbook