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REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
May 28, 2009)
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. Appointment of Parks & Recreation Commissioner and Administer Oath of Office
Recommended action:
Adopt the attached resolution appointing one member to the Parks and Recreation
Commission and direct the City Clerk to administer the Oath of Office
2. Proclamation Declaring June 9, 2009 as “Helmet Awareness Day”
Recommended action:
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
Wednesday, June 3, 2009
Present proclamation.
SPECIAL PRESENTATIONS
3. Presentation by Valley Medical Center Foundation
Recommended action:
Listen to a short presentation from Chris Wilder, Executive Director of the Valley
Medical Center Foundation.
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
4. Fiscal Year 2009/10 Gann Appropriation Limit
Recommended action:
Adopt resolution approving the Gann Appropriations Limit for FY 2009/10.
5. Review of Accounts Payable Registers
Recommended action:
That the City Council accepts the Check Registers for Accounts Payable cycles:
May 14, 2009
May 21, 2009
6. Treasurer’s Report for the Month Ended April 30, 2009
Recommended action:
The City Council review and accept the Treasurer’s Report for the month ended April
30, 2009.
7. Resolution Providing Workers’ Compensation Coverage for City Volunteers
Recommended action:
Accept report and adopt Resolution providing Workers’ Compensation coverage for
City volunteers.
PUBLIC HEARINGS
Applicants/Appellants and their representatives have a total of ten minutes maximum for
opening statements. Members of the public may comment on any item for up to three
minutes. Applicant/Appellants and their representatives have a total of five minutes
maximum for closing statements. Items requested for continuance are subject to
Council’s approval at the Council meeting
8. Resolution Ordering the Abatement of a Public Nuisance by Removal of Hazardous
Vegetation (Brush)
Recommended action:
Open public hearing; listen to public testimony; and close public hearing. Adopt
resolution overruling objections and ordering hazardous vegetation abatement
(brush).
9. Landscaping & Lighting Assessment District LLA-1 - Public Hearing, Approval of
Engineer’s Report, and Confirmation of Assessments for FY 09-10
Recommended action:
Move to adopt the Resolution Ordering the Improvements and Confirming the
Diagram and Assessments for FY 09-10
OLD BUSINESS
10. Adoption of Fiscal Year 2009/10 Operating & Capital Budget
Recommended action:
Adopt resolution approving the Proposed FY 2009/10 Operating and Capital Budgets,
directing staff to incorporate within the final adopted budget any changes related to
minor corrections, carryforward appropriations, refined estimates, grant approvals,
claim reimbursements, pass-through appropriations, or additional direction from
Council upon adoption of the budget.
11. 2009 Summer Issue of The Saratogan
Recommended action:
Accept report and direct staff accordingly.
NEW BUSINESS
12. Approval of New City of Saratoga Records Retention Schedule
Recommended action:
Accept report and approve the new records retention schedule.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Chuck Page
Hakone Foundation Executive Committee
Peninsula Division, League of California Cities
SSC Cities Association Board
SCC Cities Association Selection Committee
Valley Transportation Authority PAC
West Valley Sanitation District
West Valley Mayors and Managers Association
Council Finance Committee
City School Ad-Hoc
Vice Mayor Kathleen King
Hakone Foundation Board
West Valley Flood Control Zone & Watershed Advisory Committee
SSC Cities Association Executive Board
SCC Cities Association – Joint Economic Development Policy Committee (JEDPC)
City School Ad-Hoc
Councilmember Jill Hunter
Historical Foundation
Library Joint Powers Association
Santa Clara County Valley Water District Commission
Village AdHoc
Councilmember Howard Miller
Chamber of Commerce
KSAR
Santa Clara County Emergency Council
West Valley Solid Waste Joint Powers Association
Council Finance Standing Committee
Councilmember Susie Nagpal
ABAG
Comprehensive County Expressway Planning Study Policy Advisory Board (PAB)
County HCD Policy Committee
SASCC
Sister City Liaison
Village AdHoc
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the Community Development Department Director at 13777 Fruitvale Avenue,
Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently
with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any
materials distributed by staff after the posting of the agenda are made available for public review
at the office of the City Clerk at the time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council for the City of Saratoga was posted on May 28, 2009, for
the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for
public review at that location. The agenda is also available on the City’s website at
www.saratoga.ca.us
Signed this 28th day of May 2009 at Saratoga, California.
Ann Sullivan, CMC
City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
6/17 Regular Meeting – Joint Meeting with HOA Presidents
7/1 Regular Meeting – 6:00-6:30 Council Electronic Communications Policy
(City Attorney) & 6:30-6:55 Council Emergency Training
7/15 Regular Meeting – Joint Meeting with SASCC
8/5 SUMMER RECESS – NO COUNCIL MEETING
8/19 SUMMER RECESS – NO COUNCIL MEETING
9/2 Regular Meeting – Joint Meeting with Parks and Recreation Commission
9/16 Regular Meeting – Joint Meeting with West Valley Board of Trustees
10/7 Regular Meeting – Joint Meeting with Traffic Safety Commission
10/21 Regular Meeting – Joint Meeting with Historical Foundation & Heritage
Preservation Commission
11/4 Regular Meeting – Saratoga Ministerial Association
11/18 Regular Meeting – Joint Meeting with Hakone Foundation
12/1 Council Reorganization
12/2 Regular Meeting -
12/16 Regular Meeting
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2009