HomeMy WebLinkAbout103-Attachment B.pdf
LEGEND
RECORDS RETENTION
AU = Year of Audit
CU = Current Year
CL = Closed
E = Election Date
L = Life (of improvement or equipment)
P = Permanent
SU = Superseded
T = Term (of employment, contract, etc.)
¹ For convenience, the destruction date for all non-permanent records is set as Dec. 31 of the
relevant year. For example, a record with a retention of CU+2 created on April 12, 2010 would
be set for destruction on Dec. 31, 2012. Similarly, if a record was to be retained for CL+7 and
the matter closed on April 12, 2010, the destruction date would be set for Dec. 31, 2017.
CITATIONS
CCP – Code of Civil Procedure
CCR – Code of California Regulations
CEQA – California Environmental Quality Act
CFR – Code of Federal Regulations
City Policy – Administrative decision to
extend retention beyond legal requirements
EC – Election Code
FMLA – Family and Medical Leave Act
GC – California Government Code
H&S – California Health and Safety Code
LC – Labor Code
OMB – Office of Management & Budget
OSHA – Occupational Safety & Health Act
R&T – Revenue and Taxation Code
UFC – Uniform Fire Code
USC – United States Code
SPECIAL CHARACTERISTICS
V
Vital records are critical to the City’s business, and are either irreplaceable or very
difficult to replace. Vital records enable the City to provide important services during
and immediately following a disaster or emergency; meet obligations to employees;
reconstruct assets, legal rights and obligations; and establish the City’s financial
position.
H
Historical records may document the City’s incorporation, annexations, major
projects, and strategic direction. These records may have intrinsic value due to age,
author, subject, or special nature.
C
Confidential records contain sensitive or private information that would be harmful to
an employee or the City if accessed or viewed by unauthorized individuals. Care
should be taken to protect confidential records.