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REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
June 11, 2009)
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
SPECIAL PRESENTATIONS
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
Wednesday, June 17, 2009
1. City Council Minutes – June 3, 2009
Recommended action:
Approve minutes.
2. CIP Study Session Minutes – June 2, 2009
Recommended action:
Approve minutes.
3. Saratoga Village Redevelopment Study Session Minutes – May 28, 2009
Recommended action:
Approve minutes.
4. City Council Minutes – May 20, 2009
Recommended action:
Approve minutes.
5. Budget Study Session Minutes – May 11, 2009
Recommended action:
Approve minutes.
6. CUP Study Session Minutes – May 5, 2009
Recommended action:
Approve minutes.
7. City Council Minutes – October 18, 2006
Recommended action:
Approve minutes.
8. Review of Accounts Payable Registers
Recommended action:
That the City Council accepts the Check Registers for Accounts Payable cycles:
May 28, 2009
June 04, 2009
9. Resolution Authorizing Mayor to Appoint Representatives to Outside
Agencies/Committees Representing the City of Saratoga
Recommended action:
Adopt Resolution authorizing Mayor or Mayor's designee to appoint representatives
to four (4) Outside Agencies/Committees representing the City of Saratoga
10. Agreement for Professional City Surveyor Services
Recommended action:
Move to authorize the City Manager to execute an Independent Contractor
Agreement between the City of Saratoga and Giuliani and Kull, Inc. for professional
City Surveyor services.
11. Contract Renewal for Geotechnical Consulting Services
Recommended action:
Approve a two-year contract renewal with Cotton, Shires, and Associates, Inc. for
Geotechnical Engineering Services and authorize City Manager to execute the same.
12. Contract Renewal for Municipal Traffic Engineering
Recommended action:
Approve a two-year contract renewal with Fehr & Peers Associates, Inc. for on-call
Traffic Engineering Services and authorize City Manager to execute the same.
PUBLIC HEARINGS
Applicants/Appellants and their representatives have a total of ten minutes maximum for
opening statements. Members of the public may comment on any item for up to three
minutes. Applicant/Appellants and their representatives have a total of five minutes
maximum for closing statements. Items requested for continuance are subject to
Council’s approval at the Council meeting
OLD BUSINESS
13. Award of Construction Contract for the Saratoga Library HVAC Renovation
Recommended action:
1. Move to declare CIM AIR, Inc. to be the lowest responsible bidder on the
Saratoga Library HVAC Renovation Project.
2. Move to award a construction contract for Saratoga Library HVAC Renovation
Project to CIM AIR, Inc. in the amount of $194,650 and authorize the City Manager
to execute the same. Authorize staff to execute change orders to the construction
contract in the amount of $40,000.
14. Public Records Act Handbook
Recommended action:
Review and accept the City of Saratoga Public Records Act Handbook.
NEW BUSINESS
15. American Recovery and Reinvestment Act of 2009 (ARRA) Tier 2 Funding -
Saratoga Avenue and Fruitvale Avenue Overlay and Rehabilitation Project.
Recommended action:
Adopt resolution supporting the American Recovery and Reinvestment Act of 2009
(ARRA) for Tier 2 Funding for the Saratoga Avenue and Fruitvale Ave Overlay and
Rehabilitation Project.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Chuck Page
Hakone Foundation Executive Committee
Peninsula Division, League of California Cities
SSC Cities Association Board
SCC Cities Association Selection Committee
Valley Transportation Authority PAC
West Valley Sanitation District
West Valley Mayors and Managers Association
Council Finance Committee
City School Ad-Hoc
Vice Mayor Kathleen King
Hakone Foundation Board
West Valley Flood Control Zone & Watershed Advisory Committee
SSC Cities Association Executive Board
SCC Cities Association – Joint Economic Development Policy Committee (JEDPC)
City School Ad-Hoc
Councilmember Jill Hunter
Historical Foundation
Library Joint Powers Association
Santa Clara County Valley Water District Commission
Village AdHoc
Councilmember Howard Miller
Chamber of Commerce
KSAR
Santa Clara County Emergency Council
West Valley Solid Waste Joint Powers Association
Council Finance Standing Committee
Councilmember Susie Nagpal
ABAG
Comprehensive County Expressway Planning Study Policy Advisory Board (PAB)
County HCD Policy Committee
SASCC
Sister City Liaison
Village AdHoc
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the Community Development Department Director at 13777 Fruitvale Avenue,
Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently
with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any
materials distributed by staff after the posting of the agenda are made available for public review
at the office of the City Clerk at the time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council for the City of Saratoga was posted on June 11, 2009, for
the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for
public review at that location. The agenda is also available on the City’s website at
www.saratoga.ca.us
Signed this 11th day of June 2009 at Saratoga, California.
Ann Sullivan, CMC
City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
7/1 Regular Meeting – 6:00-6:30 Council Electronic Communications (City
Attorney) & 6:30-6:55 Council Emergency Training
7/15 Regular Meeting – Joint Meeting with SASCC
8/5 SUMMER RECESS – NO COUNCIL MEETING
8/19 SUMMER RECESS – NO COUNCIL MEETING
9/2 Regular Meeting – Joint Meeting with Parks and Recreation Commission
9/8 Tentative - Joint Meeting – Saratoga/Monte Sereno Community
Foundation
9/16 Regular Meeting – Joint Meeting with West Valley Board of Trustees
10/7 Regular Meeting – Joint Meeting with Traffic Safety Commission
10/21 Regular Meeting – Joint Meeting with Historical Foundation & Heritage
Preservation Commission
11/4 Regular Meeting – Saratoga Ministerial Association
11/18 Regular Meeting – Joint Meeting with Hakone Foundation
12/1 Council Reorganization
12/2 Regular Meeting -
12/16 Regular Meeting -
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2009