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SARATOGA CITY COUNCIL
MEETING DATE: June 3, 2009 AGENDA ITEM:
DEPARTMENT: Public Works CITY MANAGER: Dave Anderson
PREPARED BY: Kristin Borel DIRECTOR: John Cherbone
Public Works Analyst
SUBJECT: Contract Renewal for Municipal Traffic Engineering
RECOMMENDED ACTION:
Approve a twoyear contract renewal with Fehr & Peers Associates, Inc. for oncall Traffic
Engineering Services and authorize City Manager to execute the same.
REPORT SUMMARY:
Fehr & Peers has been providing oncall Traffic Engineering services for the City since January 2002
and has performed their services well. They have thorough knowledge of traffic conditions in Saratoga
and a strong ability to work with the public. Sohrab Rashid, the lead consultant to the City, has done an
excellent job working with the Traffic Safety Commission and with staff on various traffic issues and
projects. If approved, this will be the third twoyear extension to their contract.
Fehr & Peers has generally made modest increases to their rate each renewal cycle, but has agreed not
to increase their fees for this contract period. Sohrab Rashid’s rate will be $200/hr, which includes a
City discount of $30/hr, where Sohrab’s normal billing rate is $230/hr.
It is therefore recommended that City Council approve an extension to the existing contract with Fehr
& Peers for oncall Traffic Engineering Services and authorize the City Manager to execute the same.
FISCAL IMPACTS:
Funding for the contract is included in the adopted Public Works operating budget at $80,000,
$40,000 allocated for CIP projects as needed, and $10,000 for traffic engineering review of
development projects paid through applicant deposit accounts.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
The existing contract would not be extended
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ALTERNATIVE ACTION (S):
The Council could direct staff to solicit additional proposals
FOLLOW UP ACTION(S):
The contract extension will be executed.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
None.
ATTACHMENTS:
1. Contract