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REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
June 25, 2009)
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. Commendation for Marcia Manzo
Recommended action:
Present commendation.
2. Proclamation Recognizing July as Parks and Recreation Month in Saratoga
Recommended action:
Acknowledge proclamation.
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
Wednesday, July 1, 2009
SPECIAL PRESENTATIONS
None
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
3. Special Meeting Minutes – City Council/Home Owners Association – June 17, 2009
Recommended action:
Approve minutes.
4. City Council Minutes – June 17, 2009
Recommended action:
Approve minutes.
5. Review of Accounts Payable Registers
Recommended action:
That the City Council accepts the Check Registers for Accounts Payable cycles:
June 11, 2009
June 18, 2009
6. Treasurer’s Report for the Month Ended May 31, 2009
Recommended action:
The City Council review and accept the Treasurer’s Report for the month ended May
31, 2009.
7. Citizen Options for Public Safety - Supplemental Law Enforcement Services Funds
Grant (COPS/SLESF)
Recommended action:
Adopt resolution authorizing the continued use of the Citizen Options for Public
Safety Program’s Supplemental Law Enforcement Services (COPS/SLESF) grant as a
source of funds for additional public safety services.
8. Property Tax Levy for Debt Service Payments on the Library General Obligation
Bonds
Recommended action:
The City Council adopt the attached resolution which sets the FY 2009/10 property
tax levy rate for the Library General Obligation Bonds at $.0094 per $100 of
Assessed Valuation to provide for the Library Bond’s debt service requirements over
the fiscal year.
9. Approval of Security Lighting in Parker Ranch Open Space
Recommended action:
Approve Resolution allowing Parker Ranch Home Owner Association to install
Safety Lights in Private Open Space.
10. Amendment to Traffic Signal Service Contract
Recommended action:
Approve an Amendment to the existing service contract with Republic ITS Traffic
Signal for repair work in the amount of $21,528.
11. Amendment to Heritage Orchard Maintenance Service Contract
Recommended action:
Approve an Amendment to the existing service contract with Mathew Novakovich for
irrigation repairs in Heritage Orchard in the amount of $5,898.
PUBLIC HEARINGS
Applicants/Appellants and their representatives have a total of ten minutes maximum for
opening statements. Members of the public may comment on any item for up to three
minutes. Applicant/Appellants and their representatives have a total of five minutes
maximum for closing statements. Items requested for continuance are subject to
Council’s approval at the Council meeting
12. Zoning Ordinance Amendment to create an expedited administrative conditional use
permit process
Recommended action:
Staff recommends the City Council open the public hearing, accept public testimony,
close the public hearing, introduce and waive the first reading of the attached Zoning
Ordinance Amendment, and direct staff to schedule this item for adoption on the
consent calendar at the next regularly scheduled City Council meeting.
OLD BUSINESS
None
NEW BUSINESS
13. City Council and Commissions’ Electronic Communications Policy
Recommended action:
Discuss the draft City Council and Commissions’ Electronic Communications Policy
and provide direction to staff.
14. Designation of Voting Delegate for League of California Cities Annual Conference
2009
Recommended action:
Designate a voting delegate and alternate for the League’s Annual Conference.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Chuck Page
Hakone Foundation Executive Committee
Peninsula Division, League of California Cities
SSC Cities Association Board
SCC Cities Association Selection Committee
Valley Transportation Authority PAC
West Valley Sanitation District
West Valley Mayors and Managers Association
Council Finance Committee
City School Ad-Hoc
Vice Mayor Kathleen King
Hakone Foundation Board
West Valley Flood Control Zone & Watershed Advisory Committee
SSC Cities Association Executive Board
SCC Cities Association – Joint Economic Development Policy Committee (JEDPC)
City School Ad-Hoc
Councilmember Jill Hunter
Historical Foundation
Library Joint Powers Association
Santa Clara County Valley Water District Commission
Village AdHoc
Councilmember Howard Miller
Chamber of Commerce
KSAR
Santa Clara County Emergency Council
West Valley Solid Waste Joint Powers Association
Council Finance Standing Committee
Councilmember Susie Nagpal
ABAG
Comprehensive County Expressway Planning Study Policy Advisory Board (PAB)
County HCD Policy Committee
SASCC
Sister City Liaison
Village AdHoc
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the Community Development Department Director at 13777 Fruitvale Avenue,
Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently
with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any
materials distributed by staff after the posting of the agenda are made available for public review
at the office of the City Clerk at the time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council for the City of Saratoga was posted on June 25, 2009, for
the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for
public review at that location. The agenda is also available on the City’s website at
www.saratoga.ca.us
Signed this 25th day of June 2009 at Saratoga, California.
Ann Sullivan, CMC
City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
7/15 Regular Meeting – Joint Meeting with SASCC
8/5 SUMMER RECESS – NO COUNCIL MEETING
8/19 SUMMER RECESS – NO COUNCIL MEETING
9/2 Regular Meeting – Joint Meeting with Parks and Recreation Commission
9/8 Joint Meeting – Saratoga/Monte Sereno Community Foundation
9/16 Regular Meeting – Joint Meeting with West Valley Board of Trustees
10/7 Regular Meeting – Joint Meeting with Traffic Safety Commission
10/21 Regular Meeting – Joint Meeting with Historical Foundation & Heritage
Preservation Commission
11/4 Regular Meeting – Saratoga Ministerial Association
11/18 Regular Meeting – Joint Meeting with Hakone Foundation
12/1 Council Reorganization
12/2 Regular Meeting -
12/16 Regular Meeting -
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2009