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SARATOGA CITY COUNCIL
MEETING DATE: July 1, 2009 AGENDA ITEM:
DEPARTMENT: Public Works CITY MANAGER: Dave Anderson
PREPARED BY: John Cherbone DIRECTOR: John Cherbone
Public Works Director Public Works Director
SUBJECT: Amendment to Traffic Signal Service Contract
RECOMMENDED ACTIONS:
Approve an Amendment to the existing service contract with Republic ITS Traffic Signal for repair work in the
amount of $21,528.
REPORT SUMMARY:
Every year the City budgets $25,000 for unscheduled repairs to our City’s 15 signalized intersections. In
most years the budget is sufficient to cover these costs, but in some rare years, such as last fiscal year, it is
not. The current projection of costs for unscheduled repairs in FY 2008-2009 is $46,528 or $21,528 over
the budgeted amount. However, approximately $9,600 of this amount will be reimbursed to the City from
AT&T and San Jose Water Co. for damage their contractors caused to City property. Effectively, the net
additional cost for these repairs is $11,928.
The following items represent the costs above the “normal” repair budget experienced last FY:
· Timing Coordination: Call outs for traffic signal timing problems = $4,084
· Traffic Light Outages: Call outs for major traffic signal failures = $14,131
· Bicycle Sensitivity: Call outs for bicycle loop detection problems = $4,385
· Damage by Outside Parties: Call out for repairs = $9,600
The items above are not systemic issues and should be resolved for the long term. Staff still feels
comfortable with our normal budget amount of $25,000 for unscheduled repairs as we do not anticipate the
high level of activity experienced last year.
Therefore it is recommended that City Council approve an increase to the Traffic Signal Maintenance
service contract with Republic ITS in the amount of $21,528.
FISCAL IMPACTS:
Funding for the additional costs can be covered in the FY 2008-2009 Streets and Storm Drain Maintenance
budget. Approximately, $9,600 will be reimbursed from AT&T and San Jose Water Co.
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CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
The contract amendment would not be approved and the contractor would not be compensated for the
additional work.
ALTERNATIVE ACTION:
None in addition to the above.
FOLLOW UP ACTION:
The contractor will be compensated for the additional work.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
ATTACHMENTS:
None.