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REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
July 9, 2009)
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
SPECIAL PRESENTATIONS
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
Wednesday, July 15, 2009
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
1. City Council Minutes – July 1, 2009
Recommended action:
Approve minutes.
2. City Council Minutes – September 21, 2005
Recommended action:
Approve minutes.
3. Review of Accounts Payable Check Registers
Recommended action:
That the City Council accepts the Check Registers for Accounts Payable cycles:
June 25, 2009
July 02, 2009 (Period 13)
July 02, 2009 (Period 01)
4. Landscape Maintenance Contract – Gachina Landscape Management
Recommended action:
Approve a two-year contract with Gachina Landscape Management for monthly
landscape maintenance services in the amount of $75,756 per year and authorize City
Manager to execute the same.
5. Landscape Maintenance Contract – Loral Landscaping, Inc.
Recommended action:
Approve a two-year contract with Loral Landscaping, Inc. for monthly landscape
maintenance services in the amount of $52,320 per year and authorize City Manager
to execute the same.
6. Approval of Security Lighting in Parker Ranch Open Space
Recommended action:
Approve Resolution allowing Parker Ranch Homeowners Association to install
Safety Lights in Private Open Space
7. Adoption of Zoning Ordinance Amendment to create an Expedited Administrative
Conditional Use Permit process for commercial uses of 4,000 square feet or less and
generators.
Recommended action:
Staff recommends the Council waive the Second Reading and adopt the Ordinance
amending the Zoning Regulations related to Conditional Use Permits.
PUBLIC HEARINGS
Applicants/Appellants and their representatives have a total of ten minutes maximum for
opening statements. Members of the public may comment on any item for up to three
minutes. Applicant/Appellants and their representatives have a total of five minutes
maximum for closing statements. Items requested for continuance are subject to
Council’s approval at the Council meeting
8. Confirmation of Report and Assessment of 2009 Weed/Brush Abatement Program
Recommended action:
Open public hearing, close public hearing, and adopt resolution confirming report and
assessment of hazardous vegetation abatement charges.
9. Proposed ordinance amending the City Code to revise the requirements for park
dedication and fees and technical amendments to the City’s code provisions to
conform with state law.
Recommended action:
(1) Open the public hearing and consider all testimony received;
(2) Introduce and waive the first reading of the attached ordinance; and
(3) Direct staff to place the attached ordinance and resolution on the consent calendar
for adoption at the September 2, 2009 City Council meeting.
OLD BUSINESS
10. Records Management Program: Resolutions Amending the City's Records Retention
Schedule and Authorizing Destruction of Certain City Records
Recommended action:
1. Adopt Resolution Amending City's Records Retention Schedule.
2. Adopt Resolution Authorizing Destruction of Certain City Records.
NEW BUSINESS
11. Parking Violation Penalty Increase
Recommended action:
Adopt resolution approving a ten-dollar increase in the fine amount for parking
violations.
12. Zoning Ordinance Amendment to Create Regulations for Tobacco Retailers
Recommended action:
Review the draft ordinance and provide direction to staff.
13. Proposed Membership in Bay Area Climate Collaborative/Signatory to Bay Area
Climate Change Compact
Recommended action:
Accept report and adopt Resolution authorizing the City of Saratoga to become a
member of the Bay Area Climate Collaborative (BACC) and authorizing the Mayor
to become a signatory of the Bay Area Climate Change Compact.
14. Saratoga Emergency Operations Plan (EOP)
Recommended action:
Approve the new City of Saratoga Emergency Operations Plan (EOP)
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Chuck Page
Hakone Foundation Executive Committee
Peninsula Division, League of California Cities
SSC Cities Association Board
SCC Cities Association Selection Committee
Valley Transportation Authority PAC
West Valley Sanitation District
West Valley Mayors and Managers Association
Council Finance Committee
City School Ad-Hoc
Vice Mayor Kathleen King
Hakone Foundation Board
West Valley Flood Control Zone & Watershed Advisory Committee
SSC Cities Association Executive Board
SCC Cities Association – Joint Economic Development Policy Committee (JEDPC)
City School Ad-Hoc
Councilmember Jill Hunter
Historical Foundation
Library Joint Powers Association
Santa Clara County Valley Water District Commission
Village AdHoc
Councilmember Howard Miller
Chamber of Commerce
KSAR
Santa Clara County Emergency Council
West Valley Solid Waste Joint Powers Association
Council Finance Standing Committee
Councilmember Susie Nagpal
ABAG
Comprehensive County Expressway Planning Study Policy Advisory Board (PAB)
County HCD Policy Committee
SASCC
Sister City Liaison
Village AdHoc
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the Community Development Department Director at 13777 Fruitvale Avenue,
Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently
with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any
materials distributed by staff after the posting of the agenda are made available for public review
at the office of the City Clerk at the time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council for the City of Saratoga was posted on July 9, 2009, of
the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for
public review at that location. The agenda is also available on the City’s website at
www.saratoga.ca.us
Signed this 9th day of July 2009 at Saratoga, California.
Ann Sullivan, CMC
City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
8/5 SUMMER RECESS – NO COUNCIL MEETING
8/19 SUMMER RECESS – NO COUNCIL MEETING
9/2 Regular Meeting – Joint Meeting with Parks and Recreation Commission
9/8 Joint Meeting – Saratoga/Monte Sereno Community Foundation
9/16 Regular Meeting – Joint Meeting with West Valley Board of Trustees
10/7 Regular Meeting – Joint Meeting with Traffic Safety Commission
10/21 Regular Meeting – Joint Meeting with Historical Foundation & Heritage
Preservation Commission
11/4 Regular Meeting – Saratoga Ministerial Association
11/18 Regular Meeting – Joint Meeting with Hakone Foundation
12/1 Council Reorganization
12/2 Regular Meeting -
12/16 Regular Meeting -
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2009