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Home My WebLink AboutPacket.pdf REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on July 9, 2009) COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Agendized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. Communications from Boards and Commissions Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards & Commissions. ANNOUNCEMENTS CEREMONIAL ITEMS SPECIAL PRESENTATIONS CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the AGENDA REGULAR MEETING SARATOGA CITY COUNCIL Wednesday, July 15, 2009 1 Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1. City Council Minutes – July 1, 2009 Recommended action: Approve minutes. 2. City Council Minutes – September 21, 2005 Recommended action: Approve minutes. 3. Review of Accounts Payable Check Registers Recommended action: That the City Council accepts the Check Registers for Accounts Payable cycles: June 25, 2009 July 02, 2009 (Period 13) July 02, 2009 (Period 01) 4. Landscape Maintenance Contract – Gachina Landscape Management Recommended action: Approve a two-year contract with Gachina Landscape Management for monthly landscape maintenance services in the amount of $75,756 per year and authorize City Manager to execute the same. 5. Landscape Maintenance Contract – Loral Landscaping, Inc. Recommended action: Approve a two-year contract with Loral Landscaping, Inc. for monthly landscape maintenance services in the amount of $52,320 per year and authorize City Manager to execute the same. 6. Approval of Security Lighting in Parker Ranch Open Space Recommended action: Approve Resolution allowing Parker Ranch Homeowners Association to install Safety Lights in Private Open Space 7. Adoption of Zoning Ordinance Amendment to create an Expedited Administrative Conditional Use Permit process for commercial uses of 4,000 square feet or less and generators. Recommended action: Staff recommends the Council waive the Second Reading and adopt the Ordinance amending the Zoning Regulations related to Conditional Use Permits. PUBLIC HEARINGS Applicants/Appellants and their representatives have a total of ten minutes maximum for opening statements. Members of the public may comment on any item for up to three minutes. Applicant/Appellants and their representatives have a total of five minutes maximum for closing statements. Items requested for continuance are subject to Council’s approval at the Council meeting 2 8. Confirmation of Report and Assessment of 2009 Weed/Brush Abatement Program Recommended action: Open public hearing, close public hearing, and adopt resolution confirming report and assessment of hazardous vegetation abatement charges. 9. Proposed ordinance amending the City Code to revise the requirements for park dedication and fees and technical amendments to the City’s code provisions to conform with state law. Recommended action: (1) Open the public hearing and consider all testimony received; (2) Introduce and waive the first reading of the attached ordinance; and (3) Direct staff to place the attached ordinance and resolution on the consent calendar for adoption at the September 2, 2009 City Council meeting. OLD BUSINESS 10. Records Management Program: Resolutions Amending the City's Records Retention Schedule and Authorizing Destruction of Certain City Records Recommended action: 1. Adopt Resolution Amending City's Records Retention Schedule. 2. Adopt Resolution Authorizing Destruction of Certain City Records. NEW BUSINESS 11. Parking Violation Penalty Increase Recommended action: Adopt resolution approving a ten-dollar increase in the fine amount for parking violations. 12. Zoning Ordinance Amendment to Create Regulations for Tobacco Retailers Recommended action: Review the draft ordinance and provide direction to staff. 13. Proposed Membership in Bay Area Climate Collaborative/Signatory to Bay Area Climate Change Compact Recommended action: Accept report and adopt Resolution authorizing the City of Saratoga to become a member of the Bay Area Climate Collaborative (BACC) and authorizing the Mayor to become a signatory of the Bay Area Climate Change Compact. 14. Saratoga Emergency Operations Plan (EOP) Recommended action: Approve the new City of Saratoga Emergency Operations Plan (EOP) ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Chuck Page Hakone Foundation Executive Committee Peninsula Division, League of California Cities SSC Cities Association Board SCC Cities Association Selection Committee 3 Valley Transportation Authority PAC West Valley Sanitation District West Valley Mayors and Managers Association Council Finance Committee City School Ad-Hoc Vice Mayor Kathleen King Hakone Foundation Board West Valley Flood Control Zone & Watershed Advisory Committee SSC Cities Association Executive Board SCC Cities Association – Joint Economic Development Policy Committee (JEDPC) City School Ad-Hoc Councilmember Jill Hunter Historical Foundation Library Joint Powers Association Santa Clara County Valley Water District Commission Village AdHoc Councilmember Howard Miller Chamber of Commerce KSAR Santa Clara County Emergency Council West Valley Solid Waste Joint Powers Association Council Finance Standing Committee Councilmember Susie Nagpal ABAG Comprehensive County Expressway Planning Study Policy Advisory Board (PAB) County HCD Policy Committee SASCC Sister City Liaison Village AdHoc CITY COUNCIL ITEMS CITY MANAGER’S REPORT ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the Community Development Department Director at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable 4 arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II) Certificate of Posting of Agenda: I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on July 9, 2009, of the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us Signed this 9th day of July 2009 at Saratoga, California. Ann Sullivan, CMC City Clerk NOTE: To view current or previous City Council meetings anytime, go to the City Video Archives at www.saratoga.ca.us 8/5 SUMMER RECESS – NO COUNCIL MEETING 8/19 SUMMER RECESS – NO COUNCIL MEETING 9/2 Regular Meeting – Joint Meeting with Parks and Recreation Commission 9/8 Joint Meeting – Saratoga/Monte Sereno Community Foundation 9/16 Regular Meeting – Joint Meeting with West Valley Board of Trustees 10/7 Regular Meeting – Joint Meeting with Traffic Safety Commission 10/21 Regular Meeting – Joint Meeting with Historical Foundation & Heritage Preservation Commission 11/4 Regular Meeting – Saratoga Ministerial Association 11/18 Regular Meeting – Joint Meeting with Hakone Foundation 12/1 Council Reorganization 12/2 Regular Meeting - 12/16 Regular Meeting - CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2009 5 SARATOGA CITY COUNCIL MEETING DATE: July 15, 2009 AGENDA ITEM: DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Ann Sullivan, City Clerk DIRECTOR: Dave Anderson SUBJECT: City Council Minutes – July 1, 2009 RECOMMENDED ACTION: Approve minutes. REPORT SUMMARY: Approve minutes as submitted for July 1, 2009 City Council meeting. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: Retain minutes for legislative history. ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENTS: Attachment A – Minutes from July 1, 2009 City Council meeting. 6 MINUTES SARATOGA CITY COUNCIL JULY 1, 2009 The City Council of the City of Saratoga met in Closed Session in the Administrative Conference Room at 5:30 p.m. ANNOUNCEMENT OF CLOSED SESSION Conference with Legal Counsel – Initiation of Litigation: Significant exposure to litigation pursuant to Government Code 54956.9 (c) (2 Cases) MAYOR’S REPORT ON CLOSED SESSION Mayor Page stated there was no reportable information Mayor Page called the Regular City Council meeting to order at 7:00 p.m. and led the Pledge of Allegiance. ROLL CALL PRESENT: Councilmembers Susie Nagpal, Howard Miller, Jill Hunter, Vice Mayor Kathleen King, Mayor Chuck Page ABSENT: None ALSO Dave Anderson, City Manager PRESENT: Richard Taylor, City Attorney Ann Sullivan, City Clerk John Cherbone, Public Works Director John Livingstone, Community Development Director Rina Shah, Planning Intern REPORT OF CITY CLERK ON POSTING OF AGENDA Ann Sullivan, City Clerk, reported that pursuant to Government Code Section 54954.2, the agenda for the meeting of July 1, 2009, was properly posted on June 25, 2009. ORAL COMMUNICATIONS Denise Goldberg, Parks and Recreation Commissioner, invited everyone to the Fourth of July celebration in Azule Park at 10:15AM on Saturday, July 4th and the Ribbon Cutting Ceremony for the Kevin Moran Park Grand Opening at 4:00PM on Friday, July 17th. DIRECTION TO STAFF None 7 2 COMMUNICATIONS FROM BOARDS AND COMMISSIONS None DIRECTION TO STAFF None ANNOUNCEMENTS Councilmember Hunter announced Mayor Page will be unveiling the four historic bronze plaques after the July 4th celebration. The event will take place at 12:30PM at Bella Saratoga and a champagne reception will follow immediately after. She noted the historic plaques are displayed on four historic buildings – the Bank Bar, Bella Saratoga, Arthur Mintz and the Agnes Store. She also noted there is a dance “Saratoga Swings” scheduled on Saturday, July 18th from 5:00PM to 8:00PM in the Bank of America parking lot and “Saratoga Swings Bolleywood” is scheduled on August 1st. Vice Mayor King announced that LED lights have been placed on a tree on Big Basin and challenged Public Works Director John Cherbone to locate which tree it is. Mayor Page noted that the Fourth of July Holiday is this weekend and reminded everyone to place their right hand over their heart and to remove their hat when the National Anthem is played. CEREMONIAL ITEMS 1. COMMENDATION FOR MARCIA MANZO STAFF RECOMMENDATION: Present commendation. Mayor Page read and presented the commendation to Marcia Manzo. Melinda Cervantes also presented Marcia with a special book containing a name plate commemorating Marcia Manzo. 2. PROCLAMATION RECOGNIZING JULY AS PARKS AND RECREATION MONTH IN SARATOGA STAFF RECOMMENDATION: Acknowledge proclamation. Mayor Page read and presented the commendation to Parks and Recreation Commission Chair Denise Goldberg. SPECIAL PRESENTATIONS None 8 3 CONSENT CALENDAR 3. SPECIAL MEETING MINUTES – CITY COUNCIL/HOME OWNERS ASSOCIATIONS – JUNE 17, 2009 STAFF RECOMMENDATION: Approve minutes. KING/NAGPAL MOVED TO APPROVE SPECIAL MEETING MINUTES – CITY COUNCIL/HOME OWNERS ASSOCIATIONS – JUNE 17, 2009. MOTION PASSED 5-0-0. 4. CITY COUNCIL MINUTES – JUNE 17, 2009 STAFF RECOMMENDATION: Approve minutes. KING/NAGPAL MOVED TO APPROVE CITY COUNCIL MEETING MINUTES – JUNE 17, 2009. MOTION PASSED 5-0-0. 5. REVIEW OF ACCOUNTS PAYABLE REGISTERS STAFF RECOMMENDATION: That the City Council accepts the Check Registers for Accounts Payable cycles: June 11, 2009 June 18, 2009 KING/NAGPAL MOVED TO ACCEPT THE CHECK REGISTERS FOR ACCOUNTS PAYABLE CYCLES: JUNE 11, 2009 AND JUNE 18, 2009. MOTION PASSED 5-0-0. . 6. TREASURER’S REPORT FOR THE MONTH ENDED MAY 31, 2009 STAFF RECOMMENDATION: The City Council review and accept the Treasurer’s Report for the month ended May 31, 2009. KING/NAGPAL MOVED TO ACCEPT THE TREASURER’S REPORT FOR THE MONTH ENDED MAY 31, 2009. MOTION PASSED 5-0-0. 7. CITIZEN OPTIONS FOR PUBLIC SAFETY - SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUNDS GRANT (COPS/SLESF) STAFF RECOMMENDATION: Adopt resolution authorizing the continued use of the Citizen Options for Public Safety Program’s Supplemental Law Enforcement Services (COPS/SLESF) grant as a source of funds for additional public safety services. RESOLUTION NO. 09-038 9 4 KING/NAGPAL MOVED TO ADOPT RESOLUTION AUTHORIZING THE CONTINUED USE OF THE CITIZEN OPTIONS FOR PUBLIC SAFETY PROGRAM’S SUPPLEMENTAL LAW ENFORCEMENT SERVICES (COPS/SLESF) GRANT AS A SOURCE OF FUNDS FOR ADDITIONAL PUBLIC SAFETY SERVICES. MOTION PASSED 5-0-0. 8. PROPERTY TAX LEVY FOR DEBT SERVICE PAYMENTS ON THE LIBRARY GENERAL OBLIGATION BONDS STAFF RECOMMENDATION: The City Council adopt the attached resolution which sets the FY 2009/10 property tax levy rate for the Library General Obligation Bonds at $.0094 per $100 of Assessed Valuation to provide for the Library Bond’s debt service requirements over the fiscal year. RESOLUTION NO. 09-039 KING/NAGPAL MOVED TO ADOPT RESOLUTION WHICH SETS THE FY2009/10 PROPERTY TAX LEVY RATE FOR THE LIBRARY GENERAL OBLIGATION BONDS AT $.0094 PER $100 OF ASSESSED VALUATION TO PROVIDE FOR THE LIBRARY BOND’S DEBT SERVICE REQUIREMENTS OVER THE FISCAL YEAR. MOTION PASSED 5-0-0. 9. APPROVAL OF SECURITY LIGHTING IN PARKER RANCH OPEN SPACE STAFF RECOMMENDATION: Approve Resolution allowing Parker Ranch Home Owner Association to install Safety Lights in Private Open Space. Mayor Page removed this item noting that a Parker Ranch representative requested that this item be continued to the July 15, 2009 meeting when they would be available to address any questions. MILLER/NAGPAL MOVED TO APPROVE MOVING THIS ITEM TO THE JULY 15, 2009 CITY COUNCIL MEETING. MOTION PASSED 5-0-0. 10. AMENDMENT TO TRAFFIC SIGNAL SERVICE CONTRACT STAFF RECOMMENDATION: Approve an Amendment to the existing service contract with Republic ITS Traffic Signal for repair work in the amount of $21,528. Councilmember Miller removed this item for clarification. Councilmember Miller inquired about the costs of this service and the reason for the increase in costs. 10 5 Public Works Director John Cherbone explained that occasionally increases occur due to service call outs for timing coordination, signal failures, bicycle loop sensitivity and damage caused by motor vehicles. Janice Gamper requested to speak on this item and noted that the timing for a right turn signal at an unspecified intersection seemed to take a long time before it would turn red to green. Mayor Page noted Director Cherbone could look into the timing of the right and left turn signal lights. MILLER/NAGPAL MOVED TO APPROVE AN MENDMENT TO THE EXISTING SERVICE CONTRACT WITH REPUBLIC ITS TRAFFIC SIGNAL FOR REPAIR WORK IN THE AMOUNT OF $21,528. MOTION PASSED 5-0-0. 11. AMENDMENT TO HERITAGE ORCHARD MAINTENANCE SERVICE CONTRACT STAFF RECOMMENDATION: Approve an Amendment to the existing service contract with Matthew Novakovich for irrigation repairs in Heritage Orchard in the amount of $5,898. KING/NAGPAL MOVED TO APPROVE AN AMENDMENT TO THE EXISTING SERVICE CONTRACT WITH MATTHEW NOVAKOVICH FOR IRRIGATION REPAIRS IN HERITAGE ORCHARD IN THE AMOUNT OF $5,898. MOTION PASSED 5-0-0. PUBLIC HEARINGS 12. ZONING ORDINANCE AMENDMENT TO CREATE AN EXPEDITED ADMINISTRATIVE CONDITIONAL USE PERMIT PROCESS STAFF RECOMMENDATION: Staff recommends the City Council open the public hearing, accept public testimony, close the public hearing, introduce and waive the first reading of the attached Zoning Ordinance Amendment, and direct staff to schedule this item for adoption on the consent calendar at the next regularly scheduled City Council meeting. Rina Shah, Planning Intern, presented the staff report. Mayor Page opened the public hearing. No one requested to speak on this item. Mayor Page closed the public hearing. 11 6 Council proceeded to discuss the inclusion of generator permits and inquired as to how that item became part of the proposed expedited Conditional Use Permit (CUP) process. Planning Intern Shah noted generator permits had been included in the expedited CUP discussion from the very first Planning Commission Study Session because of the number of complaints raised regarding the cost and the slow permit process. Vice Mayor King recommended including that history in the staff report for clarification. Council inquired about the proposed threshold of 5,000 square feet for conditionally permitted uses in a commercial district noting that at the May 5, 2009 Joint Study Session with the Planning Commission, Council recommended 3,000 square feet as the maximum square footage. Council also voiced concerns regarding the appeal process and whether or not there should be only one appeal step, which would be to the Council. Planning Commissioners Joyce Hlava and Doug Robertson were available to address those concerns. Commissioner Robertson noted that the objective of the expedited CUP is to encourage businesses to come into Saratoga and the commissioners felt that by limiting the commercial square footage they may also be limiting new business opportunities. Commissioner Hlava addressed the Council and added clarification regarding the generator permit issue. She noted that the Planning Commission receives a large number of generator permit applications and each one is required to go through the formal CUP process, which is very time intensive for both the applicant and the commission. The commission felt that the main finding for approving generator permits is the 60 DBA at the property line and the commission felt that these permit applications could be approved through the expedited CUP process. Commissioner Hlava also addressed the appeal concern noting that the Planning Commission has continuing jurisdiction over conditional use permits and they did include a provision in the proposed ordinance that if there is a controversial CUP application, staff could refer it to the Planning Commission; therefore the commission felt that the first appeal step should be to the Planning Commission followed by a second appeal step to the City Council. Council inquired about the expedited CUP process if a project required environmental documentation under the Environmental Quality Act (CEQA). Community Development Director John Livingstone noted that any project that required a traffic study would have to meet CEQA requirements. Council continued discussion on these items and felt they were ready to make a motion. 12 7 Mayor Page noted that he would like staff to change wording in Article 15-55 CONDITIONAL USE PERMITS; 15-55.10 Purposes of Article. “So that the district” be changed to “The purpose of this article is to provide that the district” etc. Councilmember Nagpal requested that appropriate wording be added to the ordinance clarifying that if the Community Development Director refers a matter to the Planning Commission, this referral would not be interpreted as a decision. City Attorney Richard Taylor noted this amended language in Section 15-55.065 (c). Attorney Taylor noted that for clarification purposes in this same section item (1) he also added (“Commercial CUPs”) – pursuant to this section and in item (2) he added (“Generator CUPs”) – pursuant to this section. KING/MILLER MOVED TO ACCEPT ZONING ORDINANCE AMENDMENT TO CREATE AN EXPEDITED ADMINISTRATIVE CONDITIONAL USE PERMIT PROCESS WITH THE FOLLOWING CHANGES: ADMINISTRATIVE CONDITIONAL USE PERMIT PROCESS FOR BUSINESSES UP TO 4,000 SQUARE FEET; THE APPEAL BODY FOR ALL ZONING ADMINISTRATOR DECISIONS IS THE CITY COUNCIL WITH THE EXCEPTION THAT THE PLANNING COMMISSION BE THE APPEAL BODY REGARDING GENERATOR APPEALS FROM DECISIONS MADE BY THE ZONING ADMINISTRATOR; AND THE RECOMMENDED CHANGES TO THE WORDING IN THE PURPOSES OF ARTICLE 15-55.10 FROM “SO THAT” TO “THE PURPOSE OF THIS ARTICLE IS TO PROVIDE THAT THE DISTRICT”; AND TO SCHEDULE THIS ITEM FOR ADOPTION ON THE CONSENT CALENDAR AT THE NEXT REGULARLY SCHEDULED CITY COUNCIL MEETING – SUBJECT TO THE CITY ATTORNEY READING THE MOTION FOR APPROVAL LATER IN THIS MEETING. MOTION PASSED 5-0-0. DIRECTION TO STAFF: City Council requested Zoning Administrator decisions be communicated to the Planning Commission and to City Council; and any Zoning Administrator decision appeals to Council and design reviews be identified to the Planning Commission via a Newsletter item and/or a Planning Commission agenda report. OLD BUSINESS None NEW BUSINESS 13. CITY COUNCIL AND COMMISSIONS’ ELECTRONIC COMMUNICATIONS POLICY STAFF RECOMMENDATION: 13 8 Discuss the draft City Council and Commissions’ Electronic Communications Policy and provide direction to staff. City Attorney Richard Taylor presented the staff report. Mayor Page invited public comment. No one requested to speak on this item. Mayor Page closed the public comment. Vice Mayor King made two suggestions: 1) the Mayor appoint a designee to respond to email that is sent to all council members when the Mayor is on vacation; 2) that the signature line for each council member contains wording requesting that the recipient not forward the council member’s response to another council member due to Brown Act violations. Councilmember Miller also made two suggestions: 1) Section II, paragraph C of the Draft Communications Policy, instead of using the word “protocol”, use “services”; and Section III, paragraph A, instead of “protocol” use “procedures”. DIRECTION TO STAFF: Staff should create the appropriate wording for the email signature line to include wording regarding the Brown Act restrictions and that all email messages sent to an individual council member or council as a whole, are considered public records. HUNTER/MILLER MOVED THAT COUNCIL AND PLANNING COMMISSIONERS WORK WITHIN THE PROPOSED ELECTRONIC COMMUNICATIONS POLICY FOR A PERIOD OF FOUR MONTHS AND BRING IT BACK TO COUNCIL FOR FURTHER DISCUSSION AND EVALUATION. MOTION PASSED 5-0-0. 14. DESIGNATION OF VOTING DELEGATE FOR LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE 2009 STAFF RECOMMENDATION: Designate a voting delegate and alternate for the League’s Annual Conference. City Clerk Ann Sullivan presented the staff report. Mayor Page invited public comment. No one requested to speak on this item. Mayor Page closed the public comment. MILLER/HUNTER MOVED TO DESIGNATE MAYOR CHUCK PAGE AS THE VOTING DELEGATE AT THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE SEPTEMBER 16-18, 2009 AND DESIGNATE 14 9 COUNCILMEMBERS HOWARD MILLER AND JILL HUNTER AS ALTERNATES. MOTION PASSED 5-0-0. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Chuck Page – reported: West Valley Mayors and Managers Association – did meet and discussed “green” issues; adding that “Climate Change Compact” is an agenda item on the July 15, 2009 Council agenda and would provide additional information for Council and staff. In addition, he noted Dr. Pifer attended the meeting and they talked about the re-opening of El Camino Hospital on July 12. There will be a ribbon-cutting ceremony at 3:00 p.m. on July 10th. He added that he is trying to arrange for them to give a presentation at a future Council meeting. Council Finance Committee – he attended the meeting this week. Mayor Page noted that he attended a LCC Environmental Quality Policy Committee meeting in Sacramento last Friday and had the opportunity to meet with Jim Bealls’ Chief of Staff, Cris Forsythe and State Senator Abel Maldonado. He noted they spoke about the State budget and the general consensus is that the State will be taking funds from cities to help balance the State budget. He noted he received a letter from our Lobbyist, Joe Gonsalves, in response to our letter indicating that the City would be discontinuing their services due to budget constraints, and that the Gonsalves Firm stated they will serve the City in a pro-bono capacity for the remainder of the 2009 calendar year. Vice Mayor Kathleen King – had nothing to report. Councilmember Jill Hunter – reported: Historical Foundation – meets next week and their latest newsletter has an excellent article highlighting Saratogan Joan Fontaine. Village AdHoc – met and discussed the Village Facade Program, noting that there are some questions regarding the type of façade improvements and what is or is not acceptable under this program and that the Guidance Policy needs to be updated. [Mayor Page suggested Councilmembers Nagpal and Hunter work on clarifying the Guidance Policy for the Village Façade Program and, if necessary, bring it to council as an agenda item for additional clarification]. Councilmember Howard Miller – reported: Council Finance Standing Committee – the city is trying to create a report that would provide the cash-flow data in order to track budget projections; the Business License audit is progressing nicely and the goal of the audit was to determine all the businesses in the City so they are included in the annual business license notification; they have designed a form that people can complete noting financial hardship, whether or not the business is active or not, request for fee waiver, etc. Councilmember Susie Nagpal – reported: SASCC – Dick Angus is the new president and the new directors-at-large are John Morrissey, Tad Curtis, Bob Cancellieri, and Dr. Gregory Belcher. 15 10 Sister City Liaison – she received an email noting a revision to the by-laws whereby the travel committee is required to inform the general membership six months in advance of a departure date; the recommendation that the committee consider using Rosenberg’s Rules of Order instead of Robert’s Rules; the committee is starting to meet monthly to discuss the 25th Anniversary of Sister City; the membership will know the trip status by the end of July, and the next meeting is scheduled for July 6th. CITY COUNCIL ITEMS Vice Mayor King asked to agendize: City-owned pockets of land to discuss location and size. Study Sessions – define how to conduct a Council and/or Planning Commission Study Session, the process, the objectives, cost, and what we would like to see come out of a Study Session. She noted this could be a Council Retreat item or a Council meeting agenda item. Councilmember Miller seconded this agenda request. [Mayor Page asked that staff include scheduled Planning Commission Study Sessions on the Council calendar.] Councilmember Hunter stated there are a number of areas in the City that could use more trees and suggested forming a group that goes out and determines where to plant new trees – especially those trees that are being removed; and requested agendizing this for discussion to determine a formal tree replacement process. Vice Mayor King seconded this agenda request. CITY MANAGER’S REPORT None ADJOURNMENT There being no additional business, Mayor Page asked for a motion to adjourn. MILLER/HUNTER MOVED TO ADJOURN THE REGULAR MEETING AT 9:50PM. MOTION PASSED 5-0-0. Respectfully submitted, Ann Sullivan, CMC City Clerk 16 11 17 SARATOGA CITY COUNCIL MEETING DATE: July 15, 2009 AGENDA ITEM: DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Ann Sullivan, City Clerk DIRECTOR: Dave Anderson SUBJECT: City Council Minutes – September 21, 2005 RECOMMENDED ACTION: Approve minutes. REPORT SUMMARY: Approve minutes as submitted for September 21, 2005 City Council meeting. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: Retain minutes for legislative history. ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENTS: Attachment A – Minutes from September 21, 2005 City Council meeting. 18 MINUTES SARATOGA CITY COUNCIL SEPTEMBER 21, 2005 The City Council met in Closed Session in the Administrative Conference Room, 13777 Fruitvale Avenue, at 6:15 p.m. Conference With Labor Negotiators (Gov't Code 54957.6): Agency designated representatives: Lorie Tinfow, Assistant City Manager Employee organization: Millman & Industrial Carpenters Local 262 Conference With Legal Counsel – Existing Litigation: Jones v. Saratoga et al. Santa Clara County Sup. Court No. 1-03-CV-010545. Mayor King called the Regular City Council meeting to order at 7:00 p.m. and asked to lead the Pledge of Allegiance. ROLL CALL PRESENT: Councilmembers Aileen Kao, Nick Streit, Ann Waltonsmith, Vice Mayor Norman Kline, Mayor Kathleen King ABSENT: None ALSO PRESENT: Dave Anderson, City Manager Lorie Tinfow, Assistant City Manager Richard Taylor, City Attorney Cathleen Boyer, City Clerk Michele Braucht, Administrative Services Director John Livingstone, Community Development Director John Cherbone, Public Works Director REPORT OF CITY CLERK ON POSTING OF AGENDA FOR SEPTEMBER 21, 2005 Cathleen Boyer, City Clerk, reported that pursuant to Government Code Section 54954.2, the agenda for the meeting of September 21, 2005 was properly posted on September 16, 2005. ORAL COMMUNICATIONS The following people requested to speak at tonight’s meeting: Citizen Ray reported recent clean up activity on Highway 9. Ed Grubowie addressed the Council regarding the proposed sale of the North Campus property for housing and the pending North Campus Community Survey. He recommended Council use this survey to determine the community’s views regarding future uses of the North Campus – specifically asking that the survey include a question regarding the public’s views on maintaining the property for community use, versus the Council’s desire to develop the property into residential housing units in order to help balance the City’s budget; in addition, he asked the Council to defer its current time line regarding redevelopment of the property until after the results of the survey. 19 2 Captain John Hirokawa introduced the City’s new Neighborhood Resource Officer, Jim Cardenas. The City Council welcomed Deputy Cardenas to the City of Saratoga. COUNCIL DIRECTION TO STAFF Councilmember Waltonsmith asked to agendize for discussion the potential sale of the North Campus and the financial impact to the budget, including discussion regarding a moratorium on the proposed housing development plans for the North Campus. Councilmember Kao seconded Councilmember Waltonsmith’s request to agendize the North Campus for discussion. COMMUNICATIONS FROM BOARDS AND COMMISSIONS None ANNOUNCEMENTS None CEREMONIAL ITEMS 1A. PROCLAMATION SUPPORTING SARATOGA READS 2005 STAFF RECOMMENDATION: Present proclamation. Mayor King read the proclamation and presented it to Sue Barrera, Friends of the Saratoga Libraries. 1B. COMMENDATION HONORING KRIPSY KREME STAFF RECOMMENDATION: Present commendation. Mayor King read the commendation and presented it to a Krispy Kreme representative. SPECIAL PRESENTATIONS 2. KSAR STAFF RECOMMENDATION: Informational only. Kristine Wasmund presented an overview of their budget, operations, and fundraising opportunities. Mayor King thanked Ms. Wasmund for her presentation. 20 3 CONSENT CALENDAR 3A. CITY COUNCIL MINUTES – AUGUST 10, 2005 STAFF RECOMMENDATION: Approve minutes. STREIT/WALTONSMITH MOVED TO APPROVE MINUTES FROM AUGUST 10, 2005. MOTION PASSED 5-0-0. 3B. REVIEW OF CHECK REGISTER STAFF RECOMMENDATION: Approve check register. STREIT/WALTONSMITH MOVED TO ACCEPT CHECK REGISTER. MOTION PASSED 5-0-0. 3C. TREASURER’S REPORT FOR THE MONTH ENDED AUGUST 2005 STAFF RECOMMENDATION: Accept report. STREIT/WALTONSMITH MOVED TO ACCEPT TREASURER’S REPORT FOR THE MONTH ENDED AUGUST 2005. MOTION PASSED 5-0-0. 3D. SELECTION OF CONSULTING FIRM TO PREPARE AND IMPLEMENT A COMMUNITY SURVEY STAFF RECOMMENDATION: 1. Adopt resolution to amend FY05-06 Budget to allocate $25,000 from Council Contingency for survey project costs. 2. Accept Revenue Enhancement AdHoc Committee’s recommendation to hire Fairbank, Maslin, Maullin, and Associates (FMMA) to prepare and implement a community survey. 3. Authorize City Manager to execute contract not to exceed $24,000 with FMMA. 4. Authorize use of $1,000 for advertising as described in report. RESOLUTION: 05-060 STREIT/WALTONSMITH MOVED TO ADOPT RESOLUTION TO AMEND FY05-06 BUDGET TO ALLOCATE $25,000 FROM COUNCIL CONTINGENCY FOR SURVEY PROJECT COSTS; ACCEPT REVENUE ENHANCEMENT ADHOC COMMITTEE’S RECOMMENDATION TO HIRE FAIRBANK, MASLIN, MAULLIN, AND ASSOCIATES (FMMA) TO PREPARE AND IMPLEMENT A COMMUNITY SURVEY; AUTHORIZE CITY MANAGER TO EXECUTE CONTRACT NOT TO EXCEED $24,000 WITH FMMA; AUTHORIZE USE OF $1,000 FOR ADVERTISING AS 21 4 DESCRIBED IN REPORT. MOTION PASSED 5-0-0. 3E. FINAL MAP APPROVAL FOR TWO LOTS LOCATED AT 14529 EVANS LANE; OWNER: ROMUALDAS AND DEBORAH BRIZGYS STAFF RECOMMENDATION: Approve Final Map for two lots located at 14529 Evans Avenue. RESOLUTION: SD-01-002 STREIT/WALTONSMITH MOVED TO APPROVE FINAL MAP APPROVAL FOR TWO LOTS LOCATED AT 14529 EVANS LANE; OWNER: ROMUALDAS AND DEBORAH BRIZGYS. MOTION PASSED 5-0-0. 3F. CONTRACT RENEWAL FOR CITY GEOTECHNICAL CONSULTANT STAFF RECOMMENDATION: Approve two-year contract renewal. STREIT/WALTONSMITH MOVED TO APPROVE TWO-YEAR CONTRACT RENEWAL FOR CITY GEOTECHNICAL CONSULTANT. MOTION PASSED 5-0-0. PUBLIC HEARINGS None OLD BUSINESS Due to the large number of people requesting to speak this evening, the City Council came to a consensus to limit speaker time to two minutes instead of three minutes. 4. RECREATIONAL FIELD USE REPORT STAFF RECOMMENDATION: Accept report and direct staff accordingly. John Cherbone, Pubic Works Director, presented staff report. Director Cherbone noted that land use for playfields in Saratoga has been analyzed by City staff for several years with the same findings; there’s an acute shortage of flat, available land for recreational use as playfields in Saratoga. Director Cherbone stated that within the past year staff was directed to reinvestigate the availability of land for recreational use as playfields. Director Cherbone briefly described the City’s 13 parks noting their size and whether or not they were conducive for sport use. 22 5 Director Cherbone noted that out of 71.4 acres of park land in the City only three parks totaling 26.4 acres (or 37%) can currently accommodate organized sport groups. Of these three parks, Kevin Moran Park is the largest at 10.3 acres, Congress Springs Park is second at 9.8 acres, and El Quito Park is third at 6.3 acres. Director Cherbone noted that with the exception of the Heritage Orchard, Kevin Moran Park is the only City owned property that has undeveloped area – approximately 4 acres – that could be developed for recreational use. In regards to school sites and other resources, Director Cherbone explained that public schools and other private land sources continue to be the largest resource of open space for recreational use in the City. Local schools were contacted by City staff and were informed that their facilities were being utilized to their full capacity, with no additional capacity at the present time. The only exception is West Valley College and they recently indicated that they would be interested in exploring with the City the creation of a sports field located in an underutilized parking area near their archery field. Director Cherbone noted that Redwood Middle School may be interested in the development of an all-weather turf field. School Districts such as Saratoga, Campbell, and Cupertino have indicated they may be interested in joint use agreements in which the City takes over the maintenance and scheduling of their fields. This unfortunately does not increase capacity but does allow for greater efficiency of availability resources. Director Cherbone explained the existing resources for organized sports and recreational uses and un-met needs for organized sports and recreational activities in the City of Saratoga. In conclusion, Director Cherbone stated that even if West Valley College and Kevin Moran Park were developed to accommodate additional capacity it would still not meet the current demand, let alone the anticipated growth in these sports. Director Cherbone noted that it may take bold out-of-the-box thinking such as regional joint powers agreements to pool all available resources in Santa Clara Valley. Mayor King invited public comments. The following people requested to speak on this item: Michael Arnold Howard Miller Bob Rail Elaine Clabeaux Sam Holton Sandy Cross Naresh Makhijani Ken McKenzie Laura Watkins Bill Cleary 23 6 Richard Pierce Bob Alley Carrie Van Noodler Ted Clabeaux Ken yang Emma Wycoff Debbie Pranys Kevin McLarney Mary Robertson Citizen Ray Dave Mighdoll Suzanne O’Neil Ken Schulz Terry Johnson Mayor King closed the public comment. Council proceeded to discuss the increased interest in organized sports and concurred there is a definite need for additional flat land for recreational and organized sports activities in Saratoga. They noted that it is important to take sufficient time to research all options and not act hastily to solve this issue, and continue to gather public input so that the needs of everyone in the community are met. Council’s long-term direction to staff was to start looking into the possibility of a JPA with other nearby communities for organized sports activities. The short-term direction was to look at all existing city parks to see if additional activities could be added and if the parks are being used efficiently. Council also asked staff to look into whether or not the Serbian Church had any flat land area that could be utilized and to work with the West Valley College regarding the use of their athletic fields. Mayor King declared a 10 minute break at 9:20 p.m. Mayor King reconvened the meeting at 9:30 p.m. 5. KEVIN MORAN PARK – DISCUSSION TASK FORCE MEMBERSHIP AND PARK IMPROVEMENT PROJECT STAFF RECOMMENDATION: 1. Provide direction regarding the Kevin Moran Park Improvement Project 2. Provide direction on the membership for the Kevin Moran Park Task Force. John Cherbone, Pubic Works Director, presented staff report. Director Cherbone noted that in 2001 Kevin Moran Park was added to the newly created 5-Year CIP as an un-funded project and in 2003 the State of California notified the City that they could use $302,454 in Park Bond Act money. He added that those funds, along with $97,000 General Fund dollars that were appropriated by the City Council during the 2003/04 CIP update, provided a total budget of $400,000 for the Kevin Moran Park (KMP) project. 24 7 Director Cherbone added that on July 21, 2004, the City awarded a contract to MPA Design for a professional project design at KMP. He stated a Task Force was created to hold community public meetings for park use input. The Task Force included 2 Parks and Recreation Commissioners, 2 neighborhood representatives, 1 resident-at-large and 2 Council Members. He stated that at the very first community meeting it was clear from the public input that inclusion of flat grass for soccer and a restroom were not wanted at KMP. On August 4, 2004, Council directed staff to suspend the project so that additional research and options for flat grass at other locations in the City could be explored. On August 6, 2004, a letter indicating Council’s direction was mailed to the KMP neighborhood residents requesting a full history of Kevin Moran Park, the reconstitution of the KMP Task Force and to include more neighborhood representatives, park use designation, i.e., community park versus neighborhood park, and other flat grass uses in the City. Subsequently, members of the community have asked that the accomplishments of the KMP Task Force be discussed further at a Council meeting, which is being done this evening. Director Cherbone added that as a result of the letter that was mailed to the KMP neighborhood, it was learned that when KMP was first developed in the 1970’s, the Parks and Recreation Commission proposed that the park be developed as a neighborhood park; and in 1985 the Parks and Recreation Commission recommended more active uses of the park – not consistent with passive neighborhood park activities. The 1991 Parks & Trails Master Plan states that a neighborhood park is a size between 1 and 5 acres and a community park is a size between 5 and 20 acres. KMP is between 9.5 and 10.3 acres and these parks can be used for active sports with restrooms and off-street parking; whereas neighborhood parks do not have these features. Director Cherbone noted that in light of the neighborhood concerns regarding the designation of KMP it is recommended that its designation be reviewed during the update of the Open Space Element of the General Plan scheduled in 2006. The update of the Open Space Element would give the public an opportunity to provide input during the public hearing not only on Kevin Moran Park, but on all the city’s park trails and open spaces. Director Cherbone also noted that as a result of the August 6th letter, the KMP Task Force was reconstituted with the following new membership: 2 user group representatives, 3 neighborhood representatives, 2 residents-at-large, and 2 council members. Vice Mayor Kline noted that in 1991 the General Plan was adopted designating Kevin Moran Park as a community park and asked City Attorney Richard Taylor if Kevin Moran Park is currently designated as a community park. City Attorney Richard Taylor stated that according to the 1991 Parks & Trails Master Plan, Kevin Moran Park is a community park. Vice Mayor Kline noted that at the last council meeting staff was directed to suspend the professional proposed park design and to, among other items, reconstitute a new KMP Task Force to conduct community meetings asking for public input regarding the use of Kevin Moran Park. He asked Director Cherbone 25 8 if there were any proposed designs for the park. Director Cherbone stated there were no proposed design plans. Vice Mayor Kline noted that the new Task Force had not yet met with the community to establish consensus regarding the recommended use of Kevin Moran Park, nor had they met with Council regarding the consensus of the community and asked why this was an agenda item for Council discussion. Mayor King stated there was citizen concern that Council hadn’t adequately discussed the terminology of the Task Force, therefore, this item was agendized to specifically provide direction on the membership for the Kevin Moran Park Task Force. Mayor King invited public comment. The following people requested to speak on this item. Elaine Clabeaux Katie Kennedy Laura Watkins Kathleen Casey Coakley Mark Linsky Dave Mighdoll Terri Doyhan Margurite Shower Carlena Ott Ken McKenzie Frances Kilbrew Bill Cleary Earnest Gordon James Williamson Sandy Cross Naresh Makhijani Bill Wheller Clara Gold Doug Blatz Joan Bar Ted Clabeaux Marty Goldberg Peter Bolton Shen Yuan Donna Poppenhagen Mary Ann Escobar Teresa Lorentzen Dennis Farmer Michael Lorentzen Brian Robertson Bob Alley Ken Schultz Howard Miller 26 9 Jim Steinbrunner Peter Brennes Mary Robertson Sam Hung Bob Rail Mayor King closed the public comment. Mayor King inquired who was on the original KMP Task Force. Mary Robertson noted the following people were on the Task Force: Vita Bruno, Greg Gates, Elaine Claybeaux, Councilmember Nick Streit and Mayor Kathleen King; and on August 4, 2005, Councilmember Streit gave direction to add two additional neighborhood representatives to be added to the Task Force. [At this point, due to the lateness of the hour, Vice Mayor Kline made a motion to postpone Items 6, 7, and 8 to the next Regular Council meeting. Councilmember Streit seconded this motion. Motion passed 5-0-0.] Council proceeded to discuss this item. Councilmember Streit noted that the original committee was called the Kevin Moran Park AdHoc, which included 2 user group representatives, 2 council members, 2 at-large representatives, and 3 neighborhood representatives. He added this should be called the Kevin Moran Task Force representative of the same membership; however the Task Force should be represented by all user groups and should look at all open space options, including the Heritage Orchard and the North Campus, for possible flexible space with flat grass for organized sports. Vice Mayor Kline noted that the purpose of a Task Force is for the membership to meet and build consensus with the community and then present that consensus to the Council as a recommendation from the Task Force. He added that he agreed with Councilmember Streit that members of all the user groups be represented on the Task Force. Councilmember Waltonsmith stated she agreed with the makeup of the Task Force, including representatives from all user groups; however, she didn’t feel the Parks and Recreation Commission should be included since most of the commissions are currently suspended at this time. In addition, she did not feel the Task Force should be looking at the Heritage Orchard as a possibility for organized sports or flexible space with flat grass, as the Heritage Orchard was voted on as a Heritage Orchard in perpetuity. She stated the Task Force should strictly focus on renovating Kevin Moran Park for the issues presented and be given a time line. The direction to the Task Force should be clear regarding renovation at Kevin Moran Park and whether or not it should include parking, flat grass for organized sports, and rest room facilities. Councilmember Kao noted the Task Force membership recommended by Councilmember Streit totaled nine representatives; however, she recommended changing that membership to 2 council members, 3 neighbors, 3 at-large representatives, and 1 Parks and Recreation Commissioner – for a total of nine 27 10 representatives. Vice Mayor Kline stated the user groups should be represented on the Task Force; in addition, he agreed with Councilmember Waltonsmith that the Heritage Orchard should not be included in this discussion, but did not agree with her recommendation to include specific items such as rest room facilities and/or flat grass for the Task Force to decide, and suggested a 3 month time line before bringing this item back to Council. Mayor King noted that Kevin Moran Park is a park with 10 acres of land and that eventually this park will be designed to accommodate organized sports in order to address the demand for fields for organized sports. In addition, she supported the proposed membership makeup, narrowing the focus for possible sites to Kevin Moran Park, flat fields, off street parking, and rest room facilities. DIRECTION REGARDING THE KEVIN MORAN PARK TASK FORCE MEMBERSHIP: Councilmember Streit moved to provide direction that membership of the Kevin Moran Park Task Force consist of two (2) council members, two (2) user sports groups, two (2) at-large community members, and three (3) neighborhood representatives, for a total of nine (9) representatives; and that the Task Force bring back their first report in January 2006. Vice Mayor Kline seconded the motion. Vice Mayor Kline inquired who would choose the members of the Task Force. Councilmember Streit stated the Mayor could make that decision. Mayor King noted she was supportive of the current membership. City Attorney Richard Taylor noted Council is reconstituting the Task Force and the members need to be selected again, or the motion should include the names of the Task Force, or that the Mayor appoints the members. Mayor King stated she would like the original members of the new Kevin Moran Task Force to continue serving on the KMP Task Force. Councilmember Streit amended his motion noting the members of the Kevin Moran Task Force include: Councilmembers: Aileen, Kao, Norm Kline; Neighborhood representatives: Peter Bolton, Elaine Clabeaux, Marty Goldberg; Representatives at large: Doug Robertson, Paul Jacobs; and Sports user groups: Howard Miller and MaryAnn Escobar. Vice Mayor Kline seconded this amendment to the motion. Motion passed 5-0-0. It was Council consensus to allow the new Kevin Moran Park Task Force to proceed with building consensus on the recommendations for Kevin Moran Park without placing pre-determined requirements or restrictions on the project; and that the Task Force provides a status report to the City Council at the first meeting in January 2006. 28 11 NEW BUSINESS 6. VILLAGE TREE PRUNING AND REPLACEMENT OF DECORATIVE TREE LIGHTS STAFF RECOMMENDATION: 1. Direct staff to proceed with tree pruning and replacement of decorative lights, and to complete work before Thanksgiving. 2. Determine source of funds to cover costs associated with tree pruning, installation and maintenance of tree lights. 3. Authorize City Manager to contract for pruning of street trees in the Village and replacement of lights including maintenance for one year not to exceed $25,000. Consensus of the City Council to postpone this item to the October 5, 2005 City Council meeting. 7. VILLAGE TREE LIGHTING CEREMONY STAFF RECOMMENDATION: Accept report and direct staff accordingly. Consensus of the City Council to postpone this item to the October 5, 2005 City Council meeting. 8. VILLAGE TASK FORCE FORMATION STAFF RECOMMENDATION: Authorize the creation of the Village Task Force and its proposed composition. Consensus of the City Council to postpone this item to the October 5, 2005 City Council meeting. 9. CITY CONTRIBUTION TOWARD HURRICANE KATRINA RELIEF AND RECOVERY ACTIONS STAFF RECOMMENDATION: Accept report and adopt resolution. City Clerk Cathleen Boyer presented staff report. RESOLUTION: 05-059 WALTONSMITH/KAO MOVED TO ADOPT RESOLUTION APPROVING CONTRIBUTION OF $15,000 TOWARDS HURRICANE KATRINA RELIEF FUND. MOTION PASSED 5-0-0. ADHOC & AGENCY ASSIGNMENT REPORTS No reportable information. 29 12 CITY COUNCIL ITEMS None OTHER None CITY MANAGER’S REPORT None ADJOURNMENT There being no further business Mayor King adjourned the Regular Meeting at 12:40a.m. Respectfully submitted, Ann Sullivan, CMC City Clerk 30 Dave Anderson Melanie Whittaker Mary Furey SUBJECT: Review of Accounts Payable Check Registers RECOMMENDED ACTION: That the City Council review and accept the Check Registers for the following Accounts Payable payment cycles: REPORT SUMMARY: Attached are the Check Registers for: Date Ending Check No. 06/25/09 112532 112615 83 191,800.49 06/25/09 06/18/09 112531 07/02/09 112616 112677 61 1,041,118.14 07/02/09 06/25/09 112615 07/02/09 112678 112699 21 23,417.18 07/02/09 07/02/09 112677 AP Date Check No. Issued to Dept.Amount 06/25/09 112551 Various 26,566.53 06/25/09 112554 City Clerk/Finance 30,105.29 07/02/09 112618 Non- Departmental 22,435.31 07/02/09 112625 Public Works 367,331.40 07/02/09 112630 Public Works 565,973.81 The following are Accounts Payable checks that were voided or manually issued: AP Date Check No.Amount 07/02/09 112613 (157.12) 07/02/09 112614 (33.65) 07/02/09 112615 - Various Document management SARATOGA CITY COUNCIL MEETING DATE:July 15, 2009 AGENDA ITEM: DEPARTMENT:Finance & Administrative Services CITY MANAGER: PREPARED BY:DEPT. DIRECTOR: June 25 2009 July 02, 2009 (P13 & P1) Type of Checks Date Starting Check No. Ending Check No.Total Checks Amount Accounts Payable P 1 Checks Released Prior Check Register Accounts Payable Accounts Payable P13 The following is a list of Accounts Payable checks issued for more than $20,000 and a brief description of the expenditure: ECS Imaging, Inc General Laser fiche software and licensing ABAG Plan Corp Liability Insurance Insurance Claims Fund Purpose Delta Microimaging B&B Landscape Park and Trail Improvements KMP Improvements CF Archibald Paving Street Improvements 2009 Pavement Mgmt Jim Yoke Void - Reissue Issued to Description None Void - No Reissue Zee Medical Void - Reissue 31 The following is a list of cash reduction by fund: Fund #AP 06/25 AP 07/02 (P13)AP 07/02 (P1)Total 111 General 113,973.32 44,075.60 22,006.16 180,055.08 231 Village Lighting 107.98 2,706.68 2,814.66 232 Azule Lighting 225.44 225.44 233 Sarahills Lighting 250.29 250.29 241 Arroyo de Saratoga Landscape 85.00 85.00 242 Bonnet Way Landscape 127.00 127.00 243 Carnelian Glen 135.00 135.00 244 Cunningham/Glasgow Landscape 145.00 145.00 245 Fredericksburg Landscape 132.00 132.00 246 Greenbriar Landscape 399.00 399.00 247 Kerwin Ranch Landscape 340.00 340.00 248 Leutar Court Landscape 85.00 85.00 249 Manor Drive Landscape 160.00 160.00 251 McCartysville Landscape 6,032.23 17.74 6,049.97 252 Prides Crossing Landscape 450.00 26.64 476.64 253 Saratoga Legends Landscape 363.00 363.00 254 Sunland Park Landscape 517.50 517.50 255 Tricia Woods Landscape 37.00 9.17 46.17 271 Beauchamps Landscape 85.00 46.35 131.35 272 Bellgrove Landscape 2,070.00 376.60 2,446.60 273 Gateway Landscape 245.00 245.00 274 Horseshoe Landscape/Lighting 320.00 9.17 329.17 275 Quito Lighting 1,090.15 1,090.15 276 Tollgate LLD 90.00 90.00 411 CIP Street Projects 13,695.20 3,270.52 16,965.72 412 CIP Parks Projects 7,212.97 364,631.40 371,844.37 413 CIP Facility Projects 6,288.15 6,288.15 414 CIP Admin Projects 1,352.18 1,352.18 421 Tree Fine Fund 6,096.65 2,700.00 8,796.65 431 Grant Fund - CIP Streets 3,540.00 454,557.34 458,097.34 481 Gas Tax Fund 800.00 111,416.47 112,216.47 611 Liability/Risk Mgt 8,377.13 22,435.31 30,812.44 621 Office Stores Fund 438.48 974.40 1,412.88 622 Information Technology 367.14 48.54 436.62 852.30 623 Vehicle & Equipment Maint 1,038.52 1,038.52 624 Building Maintenance 4,437.34 27,986.25 32,423.59 632 12,696.18 4,800.00 17,496.18 191,800.49 1,041,118.14 23,417.18 1,256,335.81 ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENTS: Check Registers in the 'A/P Checks By Period and Year' report format TOTAL Fund Description IT Equipment Replacement 32 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 1 DA T E : 0 7 / 0 8 / 2 0 0 9 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 4 : 3 4 : 2 0 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . t _ c = ’ 2 1 ’ a n d t r a n s a c t . c k _ d a t e = ’ 2 0 0 9 0 6 2 5 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 1 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 2 5 3 2 0 6 / 2 5 / 0 9 5 4 6 A B A G P O W E R P U R C H A S I N G 6 2 4 6 2 0 2 G A S S V C 0 6 / 0 9 0 . 0 0 1 , 2 6 0 . 2 3 11 1 1 1 1 1 2 5 3 3 0 6 / 2 5 / 0 9 5 6 A C E F I R E C O M P A N Y 1 1 1 7 1 0 2 F I R E E Q U I P M E N T 0 . 0 0 7 6 . 4 8 11 1 1 1 1 1 2 5 3 4 0 6 / 2 5 / 0 9 7 2 A D V A N T A G E J A N I T O R I A L S U P 6 2 4 6 2 0 2 S U P P L I E S - J A N I T O R I A L 0 . 0 0 1 1 8 . 8 6 11 1 1 1 1 1 2 5 3 5 0 6 / 2 5 / 0 9 5 0 0 A L D R I C H , G I N A 1 1 1 6 1 0 1 C A N C E L L E D C L A S S 0 . 0 0 6 4 . 0 0 11 1 1 1 1 1 2 5 3 6 0 6 / 2 5 / 0 9 5 2 1 A L L I E D L O C K & S A F E I N C 1 1 1 5 3 0 1 D U P L I C A T E K E Y S 0 . 0 0 1 9 . 7 2 11 1 1 1 1 1 2 5 3 6 0 6 / 2 5 / 0 9 5 2 1 A L L I E D L O C K & S A F E I N C 6 2 4 6 2 0 2 S U P P L I E S - F A C I L I T I E S 0 . 0 0 1 8 . 0 3 TO T A L C H E C K 0 . 0 0 3 7 . 7 5 11 1 1 1 1 1 2 5 3 7 0 6 / 2 5 / 0 9 2 0 3 A R T N F U N S T U D I O 1 1 1 6 1 0 1 I N S T R U C T O R - A R T 0 . 0 0 3 7 8 . 0 0 11 1 1 1 1 1 2 5 3 8 0 6 / 2 5 / 0 9 2 5 4 A W A R D C O M P A N Y O F A M E R I C A 1 1 1 1 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 4 4 5 . 5 0 11 1 1 1 1 1 2 5 3 9 0 6 / 2 5 / 0 9 7 3 0 A Y E N D E , A B B Y 1 1 1 4 1 0 1 P C S T U D Y S E S S I O N 0 . 0 0 5 . 9 8 11 1 1 1 1 1 2 5 4 0 0 6 / 2 5 / 0 9 3 6 5 B O R E L , K R I S T I N 4 1 2 9 2 3 7 - 0 0 1 2 B O C C E E B A L L S 0 . 0 0 1 2 3 . 9 6 11 1 1 1 1 1 2 5 4 1 0 6 / 2 5 / 0 9 1 3 0 C D W G , I N C 6 3 2 3 2 0 2 B A T T E R Y R E P L A C E M E N T 0 . 0 0 2 5 4 . 9 8 11 1 1 1 1 1 2 5 4 1 0 6 / 2 5 / 0 9 1 3 0 C D W G , I N C 6 2 2 3 2 0 1 B A T T E R Y R E P L A C E M E N T 0 . 0 0 4 1 . 8 5 TO T A L C H E C K 0 . 0 0 2 9 6 . 8 3 11 1 1 1 1 1 2 5 4 2 0 6 / 2 5 / 0 9 7 3 4 C E N T U R Y G R A P H I C S , I N C 1 1 1 6 1 0 1 C A M P S H I R T S 0 . 0 0 2 , 3 8 2 . 2 0 11 1 1 1 1 1 2 5 4 3 0 6 / 2 5 / 0 9 1 7 6 C I E N G A L A N D S C A P I N G 1 1 1 5 3 0 1 L N D S C P - F O O T H I L L 0 6 / 0 9 0 . 0 0 1 7 8 . 0 0 11 1 1 1 1 1 2 5 4 3 0 6 / 2 5 / 0 9 1 7 6 C I E N G A L A N D S C A P I N G 1 1 1 5 3 0 1 L N D S C P - A Z U L E 0 6 / 0 9 0 . 0 0 6 0 0 . 0 0 11 1 1 1 1 1 2 5 4 3 0 6 / 2 5 / 0 9 1 7 6 C I E N G A L A N D S C A P I N G 2 7 4 5 3 0 2 L N D S C P - H O R S E S H O E 0 . 0 0 3 2 0 . 0 0 11 1 1 1 1 1 2 5 4 3 0 6 / 2 5 / 0 9 1 7 6 C I E N G A L A N D S C A P I N G 1 1 1 5 3 0 1 L N D S C P - M E D I A N 0 6 / 0 9 0 . 0 0 2 0 0 . 0 0 11 1 1 1 1 1 2 5 4 3 0 6 / 2 5 / 0 9 1 7 6 C I E N G A L A N D S C A P I N G 1 1 1 5 3 0 1 L N D S C P - V I L L A G E 0 6 / 0 9 0 . 0 0 2 2 0 . 0 0 11 1 1 1 1 1 2 5 4 3 0 6 / 2 5 / 0 9 1 7 6 C I E N G A L A N D S C A P I N G 2 4 3 5 3 0 2 L N D S C P - C A R N E L I A N 0 . 0 0 1 3 5 . 0 0 11 1 1 1 1 1 2 5 4 3 0 6 / 2 5 / 0 9 1 7 6 C I E N G A L A N D S C A P I N G 1 1 1 5 3 0 1 L N D S C P - R A V E N W O O D 0 . 0 0 2 0 0 . 0 0 11 1 1 1 1 1 2 5 4 3 0 6 / 2 5 / 0 9 1 7 6 C I E N G A L A N D S C A P I N G 1 1 1 5 3 0 1 L N D S C P - B E A C H A M P S 0 . 0 0 2 3 0 . 0 0 TO T A L C H E C K 0 . 0 0 2 , 0 8 3 . 0 0 11 1 1 1 1 1 2 5 4 4 0 6 / 2 5 / 0 9 1 7 9 C I M A I R , I N C 6 2 4 6 2 0 2 H V A C R E P A I R S 0 . 0 0 6 9 3 . 9 6 11 1 1 1 1 1 2 5 4 5 0 6 / 2 5 / 0 9 5 1 7 C I T Y O F S A N J O S E 1 1 1 7 1 0 1 A N I M A L S V C 0 6 / 0 9 0 . 0 0 1 4 , 1 7 6 . 0 4 11 1 1 1 1 1 2 5 4 6 0 6 / 2 5 / 0 9 5 4 3 A R B O R T E K T R E E S E R V I C E 1 1 1 5 3 0 1 L N D S C P - 0 6 / 0 9 0 . 0 0 4 3 2 . 0 0 11 1 1 1 1 1 2 5 4 6 0 6 / 2 5 / 0 9 5 4 3 A R B O R T E K T R E E S E R V I C E 1 1 1 5 3 0 1 L N D S C P - 0 6 / 0 9 0 . 0 0 1 6 2 . 0 0 TO T A L C H E C K 0 . 0 0 5 9 4 . 0 0 11 1 1 1 1 1 2 5 4 7 0 6 / 2 5 / 0 9 2 5 0 C O T T O N S H I R E S A N D A S S O C I 4 1 1 9 1 5 3 - 0 0 1 P R O F S V C 0 4 / 0 1 - 0 6 / 0 7 0 . 0 0 9 , 4 1 7 . 1 0 11 1 1 1 1 1 2 5 4 8 0 6 / 2 5 / 0 9 2 6 2 C O V A D C O M M U N I C A T I O N 6 2 2 3 2 0 1 I N T E R N E T 0 6 / 1 6 - 0 6 / 3 0 0 . 0 0 2 6 2 . 6 4 11 1 1 1 1 1 2 5 4 9 0 6 / 2 5 / 0 9 2 1 1 D E E P C L I F F G O L F C O U R S E 1 1 1 6 1 0 1 I N S T R U C T O R - G O L F 0 . 0 0 9 0 7 . 9 2 11 1 1 1 1 1 2 5 4 9 0 6 / 2 5 / 0 9 2 1 1 D E E P C L I F F G O L F C O U R S E 1 1 1 6 1 0 1 I N S T R U C T O R - G O L F 0 . 0 0 5 6 1 . 6 0 11 1 1 1 1 1 2 5 4 9 0 6 / 2 5 / 0 9 2 1 1 D E E P C L I F F G O L F C O U R S E 1 1 1 6 1 0 1 I N S T R U C T O R - G O L F 0 . 0 0 6 3 6 . 4 8 TO T A L C H E C K 0 . 0 0 2 , 1 0 6 . 0 0 33 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 2 DA T E : 0 7 / 0 8 / 2 0 0 9 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 4 : 3 4 : 2 0 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . t _ c = ’ 2 1 ’ a n d t r a n s a c t . c k _ d a t e = ’ 2 0 0 9 0 6 2 5 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 1 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 2 5 5 0 0 6 / 2 5 / 0 9 2 2 5 D E L L M A R K E T I N G L . P . C / O 6 3 2 3 2 0 2 E M A I L S E R V E R 0 . 0 0 5 , 7 2 8 . 5 2 11 1 1 1 1 1 2 5 5 0 0 6 / 2 5 / 0 9 2 2 5 D E L L M A R K E T I N G L . P . C / O 1 1 1 8 1 0 1 R E P L A C E M E N T C O M P U T E R 0 . 0 0 1 , 1 9 9 . 3 5 11 1 1 1 1 1 2 5 5 0 0 6 / 2 5 / 0 9 2 2 5 D E L L M A R K E T I N G L . P . C / O 6 3 2 3 2 0 2 I T - B A C K U P S E R V E R 0 . 0 0 6 , 7 1 2 . 6 8 TO T A L C H E C K 0 . 0 0 1 3 , 6 4 0 . 5 5 11 1 1 1 1 1 2 5 5 1 0 6 / 2 5 / 0 9 2 3 3 D E L T A M I C R O I M A G I N G , I N C . 1 1 1 2 2 0 1 S C A N N E D R E C O R D S 0 . 0 0 2 4 , 9 7 4 . 0 0 11 1 1 1 1 1 2 5 5 1 0 6 / 2 5 / 0 9 2 3 3 D E L T A M I C R O I M A G I N G , I N C . 4 1 4 9 4 1 2 - 0 0 2 D O C U M E N T M A N A G E M E N T 0 . 0 0 1 , 3 5 2 . 1 8 11 1 1 1 1 1 2 5 5 1 0 6 / 2 5 / 0 9 2 3 3 D E L T A M I C R O I M A G I N G , I N C . 1 1 1 4 2 0 1 D O C U M E N T M A N A G E M E N T 0 . 0 0 2 4 0 . 3 5 TO T A L C H E C K 0 . 0 0 2 6 , 5 6 6 . 5 3 11 1 1 1 1 1 2 5 5 2 0 6 / 2 5 / 0 9 5 5 2 D E P A R T M E N T O F J U S T I C E 1 1 1 2 3 0 1 F I N G E R P R I N T F E E 0 . 0 0 9 6 . 0 0 11 1 1 1 1 1 2 5 5 2 0 6 / 2 5 / 0 9 5 5 2 D E P A R T M E N T O F J U S T I C E 1 1 1 4 1 0 3 F I N G E R P R I N T F E E 0 . 0 0 3 2 . 0 0 TO T A L C H E C K 0 . 0 0 1 2 8 . 0 0 11 1 1 1 1 1 2 5 5 3 0 6 / 2 5 / 0 9 3 6 6 E C O N O M I C D R I V I N G S C H O O L 1 1 1 6 1 0 1 I N S T R U C T O R - D R I V I N G 0 . 0 0 7 0 . 0 0 11 1 1 1 1 1 2 5 5 4 0 6 / 2 5 / 0 9 3 7 3 E C S I M A G I N G , I N C 1 1 1 2 2 0 1 L A S E R F I C H E W O R K F L O W 0 . 0 0 1 , 4 7 0 . 7 5 11 1 1 1 1 1 2 5 5 4 0 6 / 2 5 / 0 9 3 7 3 E C S I M A G I N G , I N C 1 1 1 2 2 0 1 W O R K F L O W 1 0 U S E R S 0 . 0 0 1 5 , 0 0 0 . 0 0 11 1 1 1 1 1 2 5 5 4 0 6 / 2 5 / 0 9 3 7 3 E C S I M A G I N G , I N C 1 1 1 2 2 0 1 C O S I G N F O R L A S E R F I C H E 0 . 0 0 9 0 0 . 0 0 11 1 1 1 1 1 2 5 5 4 0 6 / 2 5 / 0 9 3 7 3 E C S I M A G I N G , I N C 1 1 1 2 2 0 1 I N S T A L L A T I O N / T R A I N 0 . 0 0 4 , 0 0 0 . 0 0 11 1 1 1 1 1 2 5 5 4 0 6 / 2 5 / 0 9 3 7 3 E C S I M A G I N G , I N C 1 1 1 3 1 0 1 W E B A C C E S S S O F T W A R E 0 . 0 0 8 , 7 3 4 . 5 4 TO T A L C H E C K 0 . 0 0 3 0 , 1 0 5 . 2 9 11 1 1 1 1 1 2 5 5 5 0 6 / 2 5 / 0 9 4 2 3 F E H R & P E E R S 6 2 4 6 2 0 2 R E I M B U R S A B L E E X P E N S E S 0 . 0 0 1 4 . 4 0 11 1 1 1 1 1 2 5 5 6 0 6 / 2 5 / 0 9 5 0 0 F R O E S S , R A Y 1 1 1 7 1 0 2 F U E L S T A B I L I Z E R 0 . 0 0 5 . 9 7 11 1 1 1 1 1 2 5 5 6 0 6 / 2 5 / 0 9 5 0 0 F R O E S S , R A Y 1 1 1 7 1 0 2 S H O P T O W E L S 0 . 0 0 1 6 . 9 9 TO T A L C H E C K 0 . 0 0 2 2 . 9 6 11 1 1 1 1 1 2 5 5 8 0 6 / 2 5 / 0 9 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 1 1 1 5 2 0 1 L N D S C P - A L O H A / H W Y 9 0 . 0 0 3 9 0 . 0 0 11 1 1 1 1 1 2 5 5 8 0 6 / 2 5 / 0 9 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 1 1 1 5 3 0 1 L N D S C P - B E A U C H A M P S 0 . 0 0 3 2 4 . 5 6 11 1 1 1 1 1 2 5 5 8 0 6 / 2 5 / 0 9 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 2 7 2 5 3 0 2 R E P A I R S - B E L L G R O V E 0 . 0 0 8 5 . 0 0 11 1 1 1 1 1 2 5 5 8 0 6 / 2 5 / 0 9 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 1 1 1 5 3 0 1 R E P A I R S - F R U I T V A L E 0 . 0 0 1 8 4 . 8 6 11 1 1 1 1 1 2 5 5 8 0 6 / 2 5 / 0 9 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 2 4 6 5 3 0 2 L N D S C P - G R E E N B R I A R 0 . 0 0 1 7 9 . 0 0 11 1 1 1 1 1 2 5 5 8 0 6 / 2 5 / 0 9 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 2 5 3 5 3 0 2 L N D S C P - L E G E N D S 0 . 0 0 3 6 3 . 0 0 11 1 1 1 1 1 2 5 5 8 0 6 / 2 5 / 0 9 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 2 5 4 5 3 0 2 T R A S H R E M O V A L 0 . 0 0 1 7 7 . 5 0 11 1 1 1 1 1 2 5 5 8 0 6 / 2 5 / 0 9 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 1 1 1 5 3 0 1 P L A N T I N F I L L - H W Y 9 0 . 0 0 1 3 7 . 0 6 11 1 1 1 1 1 2 5 5 8 0 6 / 2 5 / 0 9 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 1 1 1 5 3 0 1 R E P A I R S - S A R A / S U N 0 . 0 0 9 5 . 6 2 11 1 1 1 1 1 2 5 5 8 0 6 / 2 5 / 0 9 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 1 1 1 5 3 0 1 R E P A I R - G R E E N B R I A R 0 . 0 0 1 1 5 . 0 0 11 1 1 1 1 1 2 5 5 8 0 6 / 2 5 / 0 9 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 1 1 1 5 3 0 1 R E P A I R S - D A G M A R 0 . 0 0 8 5 . 0 0 11 1 1 1 1 1 2 5 5 8 0 6 / 2 5 / 0 9 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 2 4 9 5 3 0 2 M A N O R D R 0 . 0 0 1 6 0 . 0 0 11 1 1 1 1 1 2 5 5 8 0 6 / 2 5 / 0 9 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 2 4 5 5 3 0 2 F R E D R I C K S B U R G 0 . 0 0 1 3 2 . 0 0 11 1 1 1 1 1 2 5 5 8 0 6 / 2 5 / 0 9 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 2 4 6 5 3 0 2 G R E E N B R I A R A Z U L E 0 . 0 0 2 2 0 . 0 0 11 1 1 1 1 1 2 5 5 8 0 6 / 2 5 / 0 9 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 2 5 1 5 3 0 2 M C C A R T Y S V I L L E 0 . 0 0 2 1 5 . 0 0 11 1 1 1 1 1 2 5 5 8 0 6 / 2 5 / 0 9 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 2 5 5 5 3 0 2 T R I C I A W O O D S 0 . 0 0 3 7 . 0 0 11 1 1 1 1 1 2 5 5 8 0 6 / 2 5 / 0 9 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 2 4 1 5 3 0 2 A R R O Y O D E A R G U E L L O 0 . 0 0 8 5 . 0 0 11 1 1 1 1 1 2 5 5 8 0 6 / 2 5 / 0 9 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 2 4 8 5 3 0 2 L E U T A R C T . 0 . 0 0 8 5 . 0 0 11 1 1 1 1 1 2 5 5 8 0 6 / 2 5 / 0 9 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 2 4 2 5 3 0 2 B O N N E T W A Y 0 . 0 0 1 2 7 . 0 0 11 1 1 1 1 1 2 5 5 8 0 6 / 2 5 / 0 9 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 2 7 1 5 3 0 2 B E A U C H A M P S 0 . 0 0 8 5 . 0 0 11 1 1 1 1 1 2 5 5 8 0 6 / 2 5 / 0 9 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 2 5 4 5 3 0 2 S U N L A N D P A R K 0 . 0 0 3 4 0 . 0 0 11 1 1 1 1 1 2 5 5 8 0 6 / 2 5 / 0 9 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 2 5 2 5 3 0 2 P R I D E S C R O S S I N G 0 . 0 0 4 5 0 . 0 0 34 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 3 DA T E : 0 7 / 0 8 / 2 0 0 9 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 4 : 3 4 : 2 0 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . t _ c = ’ 2 1 ’ a n d t r a n s a c t . c k _ d a t e = ’ 2 0 0 9 0 6 2 5 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 1 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 2 5 5 8 0 6 / 2 5 / 0 9 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 2 7 2 5 3 0 2 B E L L G R O V E 0 . 0 0 1 , 9 8 5 . 0 0 11 1 1 1 1 1 2 5 5 8 0 6 / 2 5 / 0 9 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 2 4 4 5 3 0 2 C U N N I N G H A M / G L A S G O W 0 . 0 0 1 4 5 . 0 0 11 1 1 1 1 1 2 5 5 8 0 6 / 2 5 / 0 9 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 2 4 7 5 3 0 2 K E R W I N R A N C H 0 . 0 0 3 4 0 . 0 0 11 1 1 1 1 1 2 5 5 8 0 6 / 2 5 / 0 9 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 2 7 6 5 3 0 2 T O L L G A T E 0 . 0 0 9 0 . 0 0 11 1 1 1 1 1 2 5 5 8 0 6 / 2 5 / 0 9 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 1 1 1 5 3 0 1 M E D I A N S 0 . 0 0 3 , 8 8 0 . 0 0 11 1 1 1 1 1 2 5 5 8 0 6 / 2 5 / 0 9 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 1 1 1 5 3 0 1 N O R T H C A M P U S 0 . 0 0 1 , 0 4 5 . 0 0 11 1 1 1 1 1 2 5 5 8 0 6 / 2 5 / 0 9 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 2 7 3 5 3 0 2 G A T E W A Y L L C 0 . 0 0 2 4 5 . 0 0 TO T A L C H E C K 0 . 0 0 1 1 , 8 0 2 . 6 0 11 1 1 1 1 1 2 5 5 9 0 6 / 2 5 / 0 9 4 5 5 G A R D E N L A N D P O W E R E Q U I P M E 1 1 1 5 3 0 1 S U P P L I E S - P A R K S 0 . 0 0 1 2 1 . 3 8 11 1 1 1 1 1 2 5 5 9 0 6 / 2 5 / 0 9 4 5 5 G A R D E N L A N D P O W E R E Q U I P M E 1 1 1 5 3 0 1 S U P P L I E S - P A R K S 0 . 0 0 5 5 . 4 6 TO T A L C H E C K 0 . 0 0 1 7 6 . 8 4 11 1 1 1 1 1 2 5 6 0 0 6 / 2 5 / 0 9 5 0 0 G R A I N G E R , F L O R E N C E 1 1 1 F A C I L I T Y D E P R E F U N D 0 . 0 0 3 0 0 . 0 0 11 1 1 1 1 1 2 5 6 1 0 6 / 2 5 / 0 9 4 6 6 G R A N I T E R O C K C O M P A N Y 1 1 1 5 3 0 1 S U P P L I E S - P A R K S 0 . 0 0 6 1 3 . 3 5 11 1 1 1 1 1 2 5 6 2 0 6 / 2 5 / 0 9 4 5 3 G T J O R D A N E L E C T R I C , I N C 6 2 4 6 2 0 2 L I G H T I N G R E P A I R S 0 . 0 0 1 , 0 0 0 . 0 0 11 1 1 1 1 1 2 5 6 3 0 6 / 2 5 / 0 9 5 0 0 H A R A N , R E M A 1 1 1 F A C I L I T Y D E P R E F U N D 0 . 0 0 3 0 0 . 0 0 11 1 1 1 1 1 2 5 6 4 0 6 / 2 5 / 0 9 1 4 H Y D R O T E C I R R I G A T I O N E Q U I 4 2 1 9 2 1 1 - 0 0 2 I R R I G A T I O N U P G R A D E 0 . 0 0 2 , 1 6 6 . 8 4 11 1 1 1 1 1 2 5 6 4 0 6 / 2 5 / 0 9 1 4 H Y D R O T E C I R R I G A T I O N E Q U I 1 1 1 5 3 0 1 R E P A I R S - G A T E W A Y 0 . 0 0 8 7 4 . 9 9 11 1 1 1 1 1 2 5 6 4 0 6 / 2 5 / 0 9 1 4 H Y D R O T E C I R R I G A T I O N E Q U I 4 2 1 9 2 1 1 - 0 0 2 I R R I G A T I O N - R A V E N W D 0 . 0 0 1 , 7 3 8 . 7 9 11 1 1 1 1 1 2 5 6 4 0 6 / 2 5 / 0 9 1 4 H Y D R O T E C I R R I G A T I O N E Q U I 1 1 1 5 3 0 1 R E P A I R S - R A V E N S W O O D 0 . 0 0 1 1 4 . 0 8 11 1 1 1 1 1 2 5 6 4 0 6 / 2 5 / 0 9 1 4 H Y D R O T E C I R R I G A T I O N E Q U I 2 5 1 5 3 0 2 R E P A I R S - M C C A R T Y S V I L 0 . 0 0 2 1 7 . 2 3 11 1 1 1 1 1 2 5 6 4 0 6 / 2 5 / 0 9 1 4 H Y D R O T E C I R R I G A T I O N E Q U I 4 2 1 9 2 1 1 - 0 0 2 T R A N S F O R M E R - G A R D N E R 0 . 0 0 9 8 . 3 3 11 1 1 1 1 1 2 5 6 4 0 6 / 2 5 / 0 9 1 4 H Y D R O T E C I R R I G A T I O N E Q U I 4 2 1 9 2 1 1 - 0 0 2 I R R I G A T I O N - F O O T H I L L 0 . 0 0 2 , 0 9 2 . 6 9 TO T A L C H E C K 0 . 0 0 7 , 3 0 2 . 9 5 11 1 1 1 1 1 2 5 6 5 0 6 / 2 5 / 0 9 1 9 I A N G E D D E S T R E E C A R E , I N 1 1 1 5 3 0 1 T R E E C A R E - S A R A A V E 0 . 0 0 2 , 0 2 5 . 0 0 11 1 1 1 1 1 2 5 6 5 0 6 / 2 5 / 0 9 1 9 I A N G E D D E S T R E E C A R E , I N 1 1 1 5 3 0 1 T R E E M A I N T - W I L D W O O D 0 . 0 0 2 , 4 8 0 . 0 0 TO T A L C H E C K 0 . 0 0 4 , 5 0 5 . 0 0 11 1 1 1 1 1 2 5 6 6 0 6 / 2 5 / 0 9 6 3 I N T E R S T A T E T R A F F I C C O N T R 4 1 1 9 1 1 1 - 0 0 2 S U P P L I E S - S T R E E T S 0 . 0 0 2 6 8 . 7 6 11 1 1 1 1 1 2 5 6 6 0 6 / 2 5 / 0 9 6 3 I N T E R S T A T E T R A F F I C C O N T R 4 1 1 9 1 1 1 - 0 0 2 S U P P L I E S - S T R E E T S 0 . 0 0 5 0 8 . 0 1 11 1 1 1 1 1 2 5 6 6 0 6 / 2 5 / 0 9 6 3 I N T E R S T A T E T R A F F I C C O N T R 4 1 1 9 1 1 1 - 0 0 2 S U P P L I E S - S T R E E T S 0 . 0 0 1 , 0 6 7 . 3 7 TO T A L C H E C K 0 . 0 0 1 , 8 4 4 . 1 4 11 1 1 1 1 1 2 5 6 7 0 6 / 2 5 / 0 9 1 9 9 J E N S E N , P A U L 4 3 1 9 1 4 2 - 0 0 5 S U R V E Y S V C - S A R A A V E 0 . 0 0 3 , 5 4 0 . 0 0 11 1 1 1 1 1 2 5 6 7 0 6 / 2 5 / 0 9 1 9 9 J E N S E N , P A U L 4 8 1 9 1 1 1 - 0 0 1 P R O F S V C 0 5 / 0 9 0 . 0 0 8 0 0 . 0 0 TO T A L C H E C K 0 . 0 0 4 , 3 4 0 . 0 0 11 1 1 1 1 1 2 5 6 8 0 6 / 2 5 / 0 9 1 1 8 J U S T F O R K I C K S 1 1 1 6 1 0 1 I N S T R U C T O R - S O C C E R 0 . 0 0 9 4 0 . 5 0 11 1 1 1 1 1 2 5 6 8 0 6 / 2 5 / 0 9 1 1 8 J U S T F O R K I C K S 1 1 1 6 1 0 1 I N S T R U C T O R - S O C C E R 0 . 0 0 5 0 4 . 0 0 11 1 1 1 1 1 2 5 6 8 0 6 / 2 5 / 0 9 1 1 8 J U S T F O R K I C K S 1 1 1 6 1 0 1 I N S T R U C T O R - S O C C E R 0 . 0 0 4 8 0 . 0 0 TO T A L C H E C K 0 . 0 0 1 , 9 2 4 . 5 0 11 1 1 1 1 1 2 5 6 9 0 6 / 2 5 / 0 9 1 3 8 K I D S K A B 1 1 1 6 1 0 1 B U S S V C 0 6 / 0 9 0 . 0 0 3 2 0 . 0 0 11 1 1 1 1 1 2 5 7 0 0 6 / 2 5 / 0 9 5 0 0 L A M P S H I R E , W A R R E N 1 1 1 P E R M I T 0 9 - 0 5 5 4 0 . 0 0 5 0 0 . 0 0 35 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 4 DA T E : 0 7 / 0 8 / 2 0 0 9 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 4 : 3 4 : 2 0 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . t _ c = ’ 2 1 ’ a n d t r a n s a c t . c k _ d a t e = ’ 2 0 0 9 0 6 2 5 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 1 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 2 5 7 1 0 6 / 2 5 / 0 9 1 8 3 L E X I S N E X I S 1 1 1 4 1 0 3 M T H L Y S V C 0 5 / 0 9 0 . 0 0 1 6 7 . 0 0 11 1 1 1 1 1 2 5 7 1 0 6 / 2 5 / 0 9 1 8 3 L E X I S N E X I S 1 1 1 4 1 0 3 C R E D I T 0 . 0 0 - 2 0 . 0 0 TO T A L C H E C K 0 . 0 0 1 4 7 . 0 0 11 1 1 1 1 1 2 5 7 2 0 6 / 2 5 / 0 9 6 8 3 L I S T E N G I N E E R I N G C O M P A N Y 4 1 3 9 3 7 4 - 0 0 1 S A R A L I B R A R Y H V A C 0 . 0 0 3 , 1 6 6 . 6 5 11 1 1 1 1 1 2 5 7 3 0 6 / 2 5 / 0 9 3 2 8 M E T R O P O L I T A N P L A N N I N G G R 1 1 1 A P P # A D R - 0 7 - 0 0 0 6 0 . 0 0 6 7 5 . 0 0 11 1 1 1 1 1 2 5 7 3 0 6 / 2 5 / 0 9 3 2 8 M E T R O P O L I T A N P L A N N I N G G R 1 1 1 A P P # E N V - 0 8 - 0 0 0 1 0 . 0 0 2 2 5 . 0 0 11 1 1 1 1 1 2 5 7 3 0 6 / 2 5 / 0 9 3 2 8 M E T R O P O L I T A N P L A N N I N G G R 1 1 1 4 1 0 1 P L A N N E R 0 5 / 0 9 0 . 0 0 2 , 3 5 0 . 0 0 TO T A L C H E C K 0 . 0 0 3 , 2 5 0 . 0 0 11 1 1 1 1 1 2 5 7 4 0 6 / 2 5 / 0 9 6 7 8 M U N I C I P A L C O D E C O R P O R A T I 1 1 1 2 2 0 1 O R D I N A N C E S V C 0 . 0 0 7 5 . 0 0 11 1 1 1 1 1 2 5 7 5 0 6 / 2 5 / 0 9 5 0 0 M U N J A L , L A T I K A 1 1 1 F A C I L I T Y D E P R E F U N D 0 . 0 0 3 0 0 . 0 0 11 1 1 1 1 1 2 5 7 6 0 6 / 2 5 / 0 9 8 3 M U S I C A L M E , I N C 1 1 1 6 1 0 1 I N S T R U C T O R - M U S I C 0 . 0 0 1 1 3 . 7 5 11 1 1 1 1 1 2 5 7 7 0 6 / 2 5 / 0 9 7 3 1 N E O P O S T , I N C 6 2 1 3 1 0 2 I S 4 6 0 M A I L I N G S Y S T E M 0 . 0 0 8 , 2 7 2 . 4 1 11 1 1 1 1 1 2 5 7 8 0 6 / 2 5 / 0 9 1 3 5 N O R T H B A Y B L D G M A I N T E N A N 6 2 4 6 2 0 2 J A N I T O R I A L 5 / 2 4 - 5 / 3 1 0 . 0 0 7 2 2 . 0 0 11 1 1 1 1 1 2 5 7 9 0 6 / 2 5 / 0 9 1 O F F O F S H E R I F F - F I S C A L S V 1 1 1 2 3 0 1 F I N G E R P R I N T F E E 0 . 0 0 6 0 . 0 0 11 1 1 1 1 1 2 5 8 0 0 6 / 2 5 / 0 9 1 4 5 O F F I C E D E P O T I N C . 1 1 1 4 2 0 1 O F F I C E S U P P L I E S 0 . 0 0 3 4 . 4 2 11 1 1 1 1 1 2 5 8 0 0 6 / 2 5 / 0 9 1 4 5 O F F I C E D E P O T I N C . 1 1 1 4 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 7 4 . 5 0 11 1 1 1 1 1 2 5 8 0 0 6 / 2 5 / 0 9 1 4 5 O F F I C E D E P O T I N C . 1 1 1 4 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 9 . 8 4 11 1 1 1 1 1 2 5 8 0 0 6 / 2 5 / 0 9 1 4 5 O F F I C E D E P O T I N C . 1 1 1 6 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 5 2 . 6 4 11 1 1 1 1 1 2 5 8 0 0 6 / 2 5 / 0 9 1 4 5 O F F I C E D E P O T I N C . 1 1 1 6 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 5 . 2 9 11 1 1 1 1 1 2 5 8 0 0 6 / 2 5 / 0 9 1 4 5 O F F I C E D E P O T I N C . 1 1 1 5 2 0 1 C A L C U L A T O R 0 . 0 0 3 5 . 7 7 11 1 1 1 1 1 2 5 8 0 0 6 / 2 5 / 0 9 1 4 5 O F F I C E D E P O T I N C . 1 1 1 4 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 3 4 . 4 3 11 1 1 1 1 1 2 5 8 0 0 6 / 2 5 / 0 9 1 4 5 O F F I C E D E P O T I N C . 1 1 1 2 3 0 1 O F F I C E S U P P L I E S 0 . 0 0 4 8 . 0 9 TO T A L C H E C K 0 . 0 0 2 9 4 . 9 8 11 1 1 1 1 1 2 5 8 1 0 6 / 2 5 / 0 9 6 0 O N T R A C 1 1 1 4 1 0 1 S H I N N 0 5 / 2 8 0 . 0 0 7 . 5 0 11 1 1 1 1 1 2 5 8 1 0 6 / 2 5 / 0 9 6 0 O N T R A C 1 1 1 4 1 0 1 K A S P A R 0 5 / 2 8 0 . 0 0 6 . 5 0 TO T A L C H E C K 0 . 0 0 1 4 . 0 0 11 1 1 1 1 1 2 5 8 2 0 6 / 2 5 / 0 9 7 1 2 P A N T E C H N I C O N , I N C 4 1 3 9 3 2 2 - 0 0 1 C O U N T E R W E I G H T D E S I G N 0 . 0 0 2 , 4 6 2 . 5 0 11 1 1 1 1 1 2 5 8 3 0 6 / 2 5 / 0 9 2 7 8 P E T R O T E K 6 2 3 5 2 0 2 F U E L T E S T I N G 0 6 / 0 9 0 . 0 0 2 0 0 . 0 0 11 1 1 1 1 1 2 5 8 4 0 6 / 2 5 / 0 9 7 1 3 P R I N T E X C O N C R E T E P R O D U C T 2 5 1 5 3 0 2 I N S T A L L P A N E L 0 . 0 0 5 , 6 0 0 . 0 0 11 1 1 1 1 1 2 5 8 5 0 6 / 2 5 / 0 9 3 7 5 Q U A L I T Y A S S U R A N C E T R A V E L 1 1 1 6 1 0 1 B U S S V C 0 7 / 2 2 / 0 9 0 . 0 0 7 7 5 . 0 0 11 1 1 1 1 1 2 5 8 6 0 6 / 2 5 / 0 9 3 8 8 R A T R A , R I C K 6 2 3 5 2 0 2 P R O P A N E 0 . 0 0 3 3 . 6 5 11 1 1 1 1 1 2 5 8 7 0 6 / 2 5 / 0 9 5 6 1 R B F C O N S U L T I N G 1 1 1 4 1 0 2 G E N E R A L P L A N U P D A T E 0 . 0 0 2 , 1 7 1 . 4 8 11 1 1 1 1 1 2 5 8 8 0 6 / 2 5 / 0 9 4 0 9 R E P U B L I C I T S 1 1 1 5 2 0 1 M A I N T E N A N C E 0 5 / 0 9 0 . 0 0 1 , 4 2 5 . 0 0 11 1 1 1 1 1 2 5 8 9 0 6 / 2 5 / 0 9 8 2 S A N J O S E B L U E P R I N T 4 1 1 9 1 3 2 - 0 0 2 P R I N T S - P R O S P E C T R D 0 . 0 0 1 , 4 5 9 . 9 8 36 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 5 DA T E : 0 7 / 0 8 / 2 0 0 9 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 4 : 3 4 : 2 0 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . t _ c = ’ 2 1 ’ a n d t r a n s a c t . c k _ d a t e = ’ 2 0 0 9 0 6 2 5 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 1 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 2 5 8 9 0 6 / 2 5 / 0 9 8 2 S A N J O S E B L U E P R I N T 1 1 1 5 1 0 2 P R I N T S - T E E R L I N K 0 . 0 0 5 . 6 9 TO T A L C H E C K 0 . 0 0 1 , 4 6 5 . 6 7 11 1 1 1 1 1 2 5 9 0 0 6 / 2 5 / 0 9 8 7 S A N J O S E W A T E R C O M P A N Y 1 1 1 5 3 0 1 P A R K S / O P E N S P A C E 0 . 0 0 3 3 3 . 2 1 11 1 1 1 1 1 2 5 9 1 0 6 / 2 5 / 0 9 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R S - D A N C E 0 . 0 0 3 6 0 . 0 0 11 1 1 1 1 1 2 5 9 2 0 6 / 2 5 / 0 9 1 S C C C I T Y M A N A G E R S A S S O C I 1 1 1 2 3 0 1 G E N E V A - I C M A 0 6 / 2 4 0 . 0 0 2 7 . 0 0 11 1 1 1 1 1 2 5 9 2 0 6 / 2 5 / 0 9 1 S C C C I T Y M A N A G E R S A S S O C I 1 1 1 3 1 0 1 M E L A N I E - I C M A 0 6 / 2 4 0 . 0 0 2 7 . 0 0 TO T A L C H E C K 0 . 0 0 5 4 . 0 0 11 1 1 1 1 1 2 5 9 3 0 6 / 2 5 / 0 9 1 3 6 S C O T T Y ’ S A U T O M O T I V E 6 2 3 5 2 0 2 M A I N T E N A N C E V E H 1 1 1 0 . 0 0 8 6 . 7 8 11 1 1 1 1 1 2 5 9 4 0 6 / 2 5 / 0 9 1 3 7 S E C U R E T E C H F E N C E S Y S T E M , 6 2 4 6 2 0 2 G A T E P O L E R E P A I R 0 . 0 0 4 7 5 . 0 0 11 1 1 1 1 1 2 5 9 5 0 6 / 2 5 / 0 9 7 3 3 S H A M S , S U S A N N A H 1 1 1 6 1 0 1 I N S T R U C T O R - Y O G A 0 . 0 0 3 1 0 . 5 0 11 1 1 1 1 1 2 5 9 6 0 6 / 2 5 / 0 9 1 5 0 S H I N N C O R I N N E A 1 1 1 4 1 0 1 P L A N N I N G M T G 0 6 / 1 0 0 . 0 0 4 5 0 . 0 0 11 1 1 1 1 1 2 5 9 6 0 6 / 2 5 / 0 9 1 5 0 S H I N N C O R I N N E A 1 1 1 4 1 0 1 P L A N N I N G M T G 0 5 / 2 7 0 . 0 0 4 5 0 . 0 0 TO T A L C H E C K 0 . 0 0 9 0 0 . 0 0 11 1 1 1 1 1 2 5 9 7 0 6 / 2 5 / 0 9 1 6 2 S I L I C O N V A L L E Y C O M M N E W S 1 1 1 2 2 0 1 S T U D Y S E S S I O N 0 5 / 2 8 0 . 0 0 1 4 6 . 2 5 11 1 1 1 1 1 2 5 9 7 0 6 / 2 5 / 0 9 1 6 2 S I L I C O N V A L L E Y C O M M N E W S 1 1 1 4 1 0 1 P L A N N I N G C O M 0 6 / 2 4 0 . 0 0 1 6 5 . 7 5 11 1 1 1 1 1 2 5 9 7 0 6 / 2 5 / 0 9 1 6 2 S I L I C O N V A L L E Y C O M M N E W S 1 1 1 4 1 0 1 P L A N N I N G C O M 0 6 / 1 0 0 . 0 0 1 9 5 . 0 0 TO T A L C H E C K 0 . 0 0 5 0 7 . 0 0 11 1 1 1 1 1 2 5 9 8 0 6 / 2 5 / 0 9 2 3 6 S O L E C T R I C E L E C T R I C C O N T R 4 1 1 9 1 1 1 - 0 0 1 S A R A G L E N M E D I A N 0 . 0 0 9 7 3 . 9 8 11 1 1 1 1 1 2 5 9 8 0 6 / 2 5 / 0 9 2 3 6 S O L E C T R I C E L E C T R I C C O N T R 2 3 1 5 3 0 2 R E P A I R S - B B W A Y 0 . 0 0 1 0 7 . 9 8 TO T A L C H E C K 0 . 0 0 1 , 0 8 1 . 9 6 11 1 1 1 1 1 2 5 9 9 0 6 / 2 5 / 0 9 5 0 0 S T E I N B A C H , D O N 1 1 1 7 1 0 2 R A D I O B O X E S 0 . 0 0 5 4 . 5 2 11 1 1 1 1 1 2 5 9 9 0 6 / 2 5 / 0 9 5 0 0 S T E I N B A C H , D O N 1 1 1 7 1 0 2 R A D I O B O X E S 0 . 0 0 1 0 . 9 3 TO T A L C H E C K 0 . 0 0 6 5 . 4 5 11 1 1 1 1 1 2 6 0 0 0 6 / 2 5 / 0 9 2 5 3 S T E V E B E N Z I N G A R C H I T E C T 4 1 3 9 3 4 2 - 0 0 2 P R O F S V C 0 5 / 0 9 0 . 0 0 6 5 9 . 0 0 11 1 1 1 1 1 2 6 0 1 0 6 / 2 5 / 0 9 2 7 7 T A K ’ S E Q U I P M E N T 6 2 3 5 2 0 2 V A L V E R E P A I R 0 . 0 0 7 1 8 . 0 9 11 1 1 1 1 1 2 6 0 2 0 6 / 2 5 / 0 9 3 3 6 T L C A D M I N I S T R A T O R S 1 1 1 2 3 0 1 F E E 0 4 / 0 9 0 . 0 0 1 0 . 5 0 11 1 1 1 1 1 2 6 0 3 0 6 / 2 5 / 0 9 3 4 3 T M T E N T E R P R I S E S I N C 1 1 1 5 3 0 1 S U P P L I E S - P A R K S 0 . 0 0 5 4 . 6 3 11 1 1 1 1 1 2 6 0 4 0 6 / 2 5 / 0 9 3 7 7 U N I T E D S I T E S E R V I C E S O F 4 1 2 9 2 3 7 - 0 0 1 F E N C E R E N T A L - 0 6 / 0 9 0 . 0 0 3 0 1 . 5 1 11 1 1 1 1 1 2 6 0 5 0 6 / 2 5 / 0 9 3 9 2 V A L L E Y C R E S T T R E E C A R E S 1 1 1 5 2 0 1 T R E E S V C B R O O K W O O D 0 . 0 0 4 8 0 . 0 0 11 1 1 1 1 1 2 6 0 6 0 6 / 2 5 / 0 9 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 2 1 0 1 C I T Y M G R O F F I C E 0 . 0 0 1 2 8 . 9 7 11 1 1 1 1 1 2 6 0 6 0 6 / 2 5 / 0 9 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 2 2 0 1 C I T Y C L E R K O F F I C E 0 . 0 0 1 2 5 . 3 8 11 1 1 1 1 1 2 6 0 6 0 6 / 2 5 / 0 9 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 3 1 0 1 A D M I N / F I N A N C E O F F I C E 0 . 0 0 6 0 . 8 7 11 1 1 1 1 1 2 6 0 6 0 6 / 2 5 / 0 9 3 9 5 V E R I Z O N W I R E L E S S 6 2 2 3 2 0 1 I T D E P A R T M E N T 0 . 0 0 6 2 . 6 5 11 1 1 1 1 1 2 6 0 6 0 6 / 2 5 / 0 9 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 4 2 0 1 B U I L D I N G / I N S P E C T I O N 0 . 0 0 2 1 9 . 2 3 11 1 1 1 1 1 2 6 0 6 0 6 / 2 5 / 0 9 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 4 1 0 1 D E V E L O P M E N T 0 . 0 0 1 0 5 . 1 9 37 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 6 DA T E : 0 7 / 0 8 / 2 0 0 9 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 4 : 3 4 : 2 0 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . t _ c = ’ 2 1 ’ a n d t r a n s a c t . c k _ d a t e = ’ 2 0 0 9 0 6 2 5 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 1 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 2 6 0 6 0 6 / 2 5 / 0 9 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 4 1 0 3 C O D E C O M P L I A N C E 0 . 0 0 3 5 . 8 9 11 1 1 1 1 1 2 6 0 6 0 6 / 2 5 / 0 9 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 5 2 0 1 P U B L I C W O R K S - S T R E E T 0 . 0 0 2 2 3 . 8 2 11 1 1 1 1 1 2 6 0 6 0 6 / 2 5 / 0 9 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 5 3 0 1 P U B L I C W O R K S - P A R K S 0 . 0 0 3 1 2 . 1 8 11 1 1 1 1 1 2 6 0 6 0 6 / 2 5 / 0 9 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 5 1 0 1 G E N E R A L E N G I N E E R I N G 0 . 0 0 1 1 8 . 4 3 11 1 1 1 1 1 2 6 0 6 0 6 / 2 5 / 0 9 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 5 1 0 2 D E V E L O P M E N T E N G 0 . 0 0 3 0 . 8 9 11 1 1 1 1 1 2 6 0 6 0 6 / 2 5 / 0 9 3 9 5 V E R I Z O N W I R E L E S S 6 2 4 6 2 0 2 B U I L D I N G M A I N T E N A N C E 0 . 0 0 1 3 4 . 8 6 TO T A L C H E C K 0 . 0 0 1 , 5 5 8 . 3 6 11 1 1 1 1 1 2 6 0 7 0 6 / 2 5 / 0 9 5 0 0 V I L L A L O B O S , J E S U S 1 1 1 F A C I L I T Y D E P R E F U N D 0 . 0 0 1 0 0 . 0 0 11 1 1 1 1 1 2 6 0 8 0 6 / 2 5 / 0 9 4 0 2 V I S T A L A N D S C A P E & M A I N T E 1 1 1 5 2 0 1 W O O D M O N T M A I N T E N A N C E 0 . 0 0 1 , 0 0 0 . 0 0 11 1 1 1 1 1 2 6 0 8 0 6 / 2 5 / 0 9 4 0 2 V I S T A L A N D S C A P E & M A I N T E 1 1 1 5 3 0 1 F E N C I N G - P A R K E R R N C H 0 . 0 0 1 , 2 3 2 . 0 0 11 1 1 1 1 1 2 6 0 8 0 6 / 2 5 / 0 9 4 0 2 V I S T A L A N D S C A P E & M A I N T E 1 1 1 5 3 0 1 R E P A I R S - S A N M A R C O S 0 . 0 0 2 , 5 0 0 . 0 0 11 1 1 1 1 1 2 6 0 8 0 6 / 2 5 / 0 9 4 0 2 V I S T A L A N D S C A P E & M A I N T E 4 1 2 9 2 2 5 - 0 0 1 W I L D W O O D P K S E A T I N G 0 . 0 0 6 , 7 8 7 . 5 0 TO T A L C H E C K 0 . 0 0 1 1 , 5 1 9 . 5 0 11 1 1 1 1 1 2 6 0 9 0 6 / 2 5 / 0 9 4 0 8 W C B S - W E S T C O A S T B U I L D I 1 1 1 5 3 0 1 J A N I T O R I A L S V C - 0 6 / 0 9 0 . 0 0 6 9 5 . 0 0 11 1 1 1 1 1 2 6 1 0 0 6 / 2 5 / 0 9 5 7 6 W E S T C O A S T O F F I C E S O L U T I 1 1 1 3 1 0 1 M U L T I F U N C T I O N C H A I R S 0 . 0 0 4 2 0 . 6 1 11 1 1 1 1 1 2 6 1 1 0 6 / 2 5 / 0 9 4 3 2 W E S T V A L L E Y C O L L E C T I O N S 1 1 1 5 3 0 1 B I N S - C S P R I N G S 0 6 / 0 9 0 . 0 0 2 6 5 . 1 7 11 1 1 1 1 1 2 6 1 2 0 6 / 2 5 / 0 9 4 3 9 X E R O X C O R P O R A T I O N 6 2 1 3 1 0 2 C O P I E R 0 5 / 0 9 0 . 0 0 1 6 . 5 3 11 1 1 1 1 1 2 6 1 2 0 6 / 2 5 / 0 9 4 3 9 X E R O X C O R P O R A T I O N 6 2 1 3 1 0 2 C O P I E R L E A S E 0 5 / 0 9 0 . 0 0 8 8 . 1 9 TO T A L C H E C K 0 . 0 0 1 0 4 . 7 2 11 1 1 1 1 1 2 6 1 3 0 6 / 2 5 / 0 9 7 2 8 Y O K E , J I M 1 1 1 7 1 0 2 P R O P A N E G A S 0 . 0 0 2 4 . 0 2 11 1 1 1 1 1 2 6 1 3 0 6 / 2 5 / 0 9 7 2 8 Y O K E , J I M 1 1 1 7 1 0 2 D U C T T A P E 0 . 0 0 1 1 7 . 8 6 11 1 1 1 1 1 2 6 1 3 0 6 / 2 5 / 0 9 7 2 8 Y O K E , J I M 1 1 1 7 1 0 2 I C E 0 . 0 0 1 5 . 2 4 TO T A L C H E C K 0 . 0 0 1 5 7 . 1 2 11 1 1 1 1 1 2 6 1 4 0 6 / 2 5 / 0 9 4 4 7 Z E E M E D I C A L S E R V I C E 1 1 1 2 3 0 1 M E D I C A L S U P P L I E S 0 . 0 0 3 3 . 6 5 TO T A L C A S H A C C O U N T 0 . 0 0 1 9 1 , 8 0 0 . 4 9 TO T A L F U N D 0 . 0 0 1 9 1 , 8 0 0 . 4 9 TO T A L R E P O R T 0 . 0 0 1 9 1 , 8 0 0 . 4 9 38 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 1 DA T E : 0 7 / 0 8 / 2 0 0 9 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 4 : 3 0 : 2 9 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . y r = ’ 0 9 ’ a n d t r a n s a c t . t _ c = ’ 2 1 ’ a n d t r a n s a c t . c k _ d a t e = ’ 2 0 0 9 0 7 0 2 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 1 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 2 6 1 6 0 7 / 0 2 / 0 9 5 8 1 $ 1 5 S E W E R S E R V I C E 6 2 4 6 2 0 2 S E W E R R E P L A C E M E N T 0 . 0 0 7 , 9 9 5 . 0 0 11 1 1 1 1 1 2 6 1 7 0 7 / 0 2 / 0 9 2 3 4 A T & T 6 2 4 6 2 0 2 D I D L I N E S 0 . 0 0 5 4 6 . 0 3 11 1 1 1 1 1 2 6 1 7 0 7 / 0 2 / 0 9 2 3 4 A T & T 1 1 1 5 3 0 1 E L Q U I T O I R R I G A T I O N 0 . 0 0 1 5 . 5 4 11 1 1 1 1 1 2 6 1 7 0 7 / 0 2 / 0 9 2 3 4 A T & T 1 1 1 5 3 0 1 C O R P Y A R D E R L I N E 0 . 0 0 6 . 8 1 TO T A L C H E C K 0 . 0 0 5 6 8 . 3 8 11 1 1 1 1 1 2 6 1 8 0 7 / 0 2 / 0 9 2 7 A B A G P L A N C O R P O R A T I O N 6 1 1 8 4 0 1 C L A I M # G L 0 5 9 4 5 3 0 . 0 0 6 , 8 5 4 . 8 2 11 1 1 1 1 1 2 6 1 8 0 7 / 0 2 / 0 9 2 7 A B A G P L A N C O R P O R A T I O N 6 1 1 8 4 0 1 C L A I M # G L 0 5 9 4 5 3 0 . 0 0 1 2 , 4 5 3 . 4 1 11 1 1 1 1 1 2 6 1 8 0 7 / 0 2 / 0 9 2 7 A B A G P L A N C O R P O R A T I O N 6 1 1 8 4 0 1 C L A I M # G L 0 5 9 4 5 3 0 . 0 0 3 9 7 . 3 0 11 1 1 1 1 1 2 6 1 8 0 7 / 0 2 / 0 9 2 7 A B A G P L A N C O R P O R A T I O N 6 1 1 8 4 0 1 C L A I M - G L 0 5 9 4 5 3 0 . 0 0 2 , 7 2 9 . 7 8 TO T A L C H E C K 0 . 0 0 2 2 , 4 3 5 . 3 1 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E P D R 0 9 - 0 0 0 2 0 . 0 0 2 7 4 . 1 2 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E A D R 0 9 - 0 0 0 2 0 . 0 0 1 8 8 . 9 4 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E P D R 0 8 - 0 0 1 4 0 . 0 0 2 1 1 . 5 8 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E P D R 0 9 - 0 0 0 1 0 . 0 0 2 7 2 . 9 4 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E A D R 0 9 - 0 0 0 1 0 . 0 0 1 8 4 . 2 2 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E M O D 0 9 - 0 0 0 2 0 . 0 0 2 1 9 . 8 4 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E A D R 0 9 - 0 0 0 5 0 . 0 0 1 6 8 . 8 8 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 N O T I C E - # 0 4 - 0 1 6 0 . 0 0 2 3 1 . 6 4 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E P D R 0 8 - 0 0 3 1 0 . 0 0 3 3 5 . 4 8 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E P D R 0 8 - 0 0 4 2 0 . 0 0 2 2 2 . 2 0 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E F E R 0 9 - 0 0 0 1 0 . 0 0 2 1 9 . 8 4 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E P D R 0 9 - 0 0 0 4 0 . 0 0 1 9 9 . 7 8 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E F E R 0 9 - 0 0 0 2 0 . 0 0 2 2 2 . 2 0 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E P D R 0 8 - 0 0 3 9 0 . 0 0 2 2 9 . 2 8 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E A D R 0 8 9 - 0 0 0 3 0 . 0 0 1 8 6 . 5 8 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E M O D 0 9 - 0 0 0 3 0 . 0 0 4 2 9 . 8 8 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E A D R 0 9 - 0 0 1 0 0 . 0 0 1 8 8 . 9 4 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E A D R 0 9 - 0 0 0 4 0 . 0 0 1 5 0 . 0 0 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E P D R 0 8 - 0 0 3 6 0 . 0 0 2 8 0 . 0 2 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E A D R 0 9 - 0 0 0 6 0 . 0 0 1 9 2 . 4 8 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E A D R 0 9 - 0 0 0 9 0 . 0 0 2 0 1 . 9 2 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E P D R 0 8 - 0 0 2 4 0 . 0 0 2 3 4 . 0 0 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E M O D 0 9 - 0 0 0 5 0 . 0 0 2 7 4 . 1 2 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E P D R 0 8 - 0 0 3 7 0 . 0 0 2 7 5 . 3 0 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E - C U P 0 . 0 0 4 6 4 . 1 0 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E C U P 0 9 - 0 0 0 9 0 . 0 0 2 9 4 . 1 8 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E E X T 0 9 - 0 0 0 2 0 . 0 0 3 5 0 . 8 2 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E P R D 0 8 - 0 0 4 1 0 . 0 0 2 1 5 . 1 2 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E P S P 0 8 - 0 0 0 3 0 . 0 0 3 6 1 . 4 4 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E P D R 0 8 - 0 0 3 4 0 . 0 0 2 2 3 . 3 8 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E P D R 0 8 - 0 0 3 0 0 . 0 0 2 6 4 . 6 8 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E C U P 0 9 - 0 0 0 2 0 . 0 0 2 2 4 . 5 6 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E A D R 0 8 - 0 0 1 3 0 . 0 0 1 9 3 . 6 6 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E P D R 0 8 - 0 0 1 3 0 . 0 0 2 9 1 . 8 2 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E P D R 0 8 - 0 0 3 8 0 . 0 0 2 3 8 . 7 2 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E A D R 0 8 - 0 0 2 8 0 . 0 0 1 9 6 . 0 2 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E P D R 0 8 - 0 0 3 6 0 . 0 0 2 8 0 . 0 2 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E P D R 0 8 - 0 0 2 8 0 . 0 0 2 3 4 . 0 0 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E L N D M R K 0 9 - 0 0 0 1 0 . 0 0 3 8 6 . 2 2 39 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 2 DA T E : 0 7 / 0 8 / 2 0 0 9 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 4 : 3 0 : 2 9 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . y r = ’ 0 9 ’ a n d t r a n s a c t . t _ c = ’ 2 1 ’ a n d t r a n s a c t . c k _ d a t e = ’ 2 0 0 9 0 7 0 2 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 1 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E C U P 0 9 - 0 0 1 0 . 0 0 2 0 2 . 1 4 11 1 1 1 1 1 2 6 2 0 0 7 / 0 2 / 0 9 6 6 A D V A N C E D L I S T I N G S E R V I C E 1 1 1 4 1 0 1 N O T I C E P D R 0 8 - 0 0 3 2 0 . 0 0 1 9 5 . 0 6 TO T A L C H E C K 0 . 0 0 1 0 , 2 1 0 . 1 2 11 1 1 1 1 1 2 6 2 1 0 7 / 0 2 / 0 9 7 2 A D V A N T A G E J A N I T O R I A L S U P 6 2 4 6 2 0 2 S U P P L I E S - J A N I T O R I A L 0 . 0 0 2 1 6 . 1 3 11 1 1 1 1 1 2 6 2 1 0 7 / 0 2 / 0 9 7 2 A D V A N T A G E J A N I T O R I A L S U P 6 2 4 6 2 0 2 S U P P L I E S - J A N I T O R I A L 0 . 0 0 1 9 7 . 4 8 TO T A L C H E C K 0 . 0 0 4 1 3 . 6 1 11 1 1 1 1 1 2 6 2 2 0 7 / 0 2 / 0 9 5 2 1 A L L I E D L O C K & S A F E I N C 6 2 4 6 2 0 2 S U P P L I E S - F A C I L I T I E S 0 . 0 0 6 6 . 8 6 11 1 1 1 1 1 2 6 2 3 0 7 / 0 2 / 0 9 1 6 4 A M E R I C A N S E R V I C E S G R O U P 6 2 4 6 2 0 2 S U P P L I E S - J A N I T O R I A L 0 . 0 0 5 4 . 3 0 11 1 1 1 1 1 2 6 2 4 0 7 / 0 2 / 0 9 1 9 7 A R R O W H E A D M O U N T A I N S P R I N 6 2 4 6 2 0 2 W A T E R S V C S A L E S T A X 0 . 0 0 1 . 2 0 11 1 1 1 1 1 2 6 2 5 0 7 / 0 2 / 0 9 6 0 1 B & B L A N D S C A P E C O N T R A C T O R 4 1 2 R E T E N T I O N - K M O R A N 0 . 0 0 - 4 0 , 5 1 4 . 6 0 11 1 1 1 1 1 2 6 2 5 0 7 / 0 2 / 0 9 6 0 1 B & B L A N D S C A P E C O N T R A C T O R 4 2 1 R E T E N T I O N - K M O R A N 0 . 0 0 - 3 0 0 . 0 0 11 1 1 1 1 1 2 6 2 5 0 7 / 0 2 / 0 9 6 0 1 B & B L A N D S C A P E C O N T R A C T O R 4 1 2 9 2 3 7 - 0 0 1 K M O R A N I M P R O V E M E N T S 0 . 0 0 4 0 5 , 1 4 6 . 0 0 11 1 1 1 1 1 2 6 2 5 0 7 / 0 2 / 0 9 6 0 1 B & B L A N D S C A P E C O N T R A C T O R 4 2 1 9 2 1 1 - 0 0 2 K M O R A N I M P R O V E M E N T S 0 . 0 0 3 , 0 0 0 . 0 0 TO T A L C H E C K 0 . 0 0 3 6 7 , 3 3 1 . 4 0 11 1 1 1 1 1 2 6 2 6 0 7 / 0 2 / 0 9 7 3 7 B I L L Y J O N E S W I L D C A T R A I L 1 1 1 6 1 0 1 T R A I N T I C K E T S - C A M P S 0 . 0 0 7 5 . 0 0 11 1 1 1 1 1 2 6 2 7 0 7 / 0 2 / 0 9 6 0 7 B U D G E T F L O O R I N G 6 2 4 6 2 0 2 F L O O R R E P A I R 0 . 0 0 8 8 5 . 8 4 11 1 1 1 1 1 2 6 2 8 0 7 / 0 2 / 0 9 1 2 5 C A R N E K I E , D I A N E 1 1 1 Q 4 / 0 9 R E I M B U R S E M E N T 0 . 0 0 4 0 0 . 0 0 11 1 1 1 1 1 2 6 2 9 0 7 / 0 2 / 0 9 1 3 0 C D W G , I N C 1 1 1 3 1 0 1 C O M P U T E R M O N I T O R S 0 . 0 0 8 9 0 . 3 2 11 1 1 1 1 1 2 6 3 0 0 7 / 0 2 / 0 9 6 9 8 C F A R C H I B A L D P A V I N G , I N C 4 3 1 9 1 1 1 - 0 0 1 2 0 0 9 P A V E M E N T M G M T 0 . 0 0 5 0 5 , 0 6 3 . 7 1 11 1 1 1 1 1 2 6 3 0 0 7 / 0 2 / 0 9 6 9 8 C F A R C H I B A L D P A V I N G , I N C 4 8 1 9 1 1 1 - 0 0 1 2 0 0 9 P A V E M E N T M G M T 0 . 0 0 1 2 3 , 7 9 6 . 0 8 11 1 1 1 1 1 2 6 3 0 0 7 / 0 2 / 0 9 6 9 8 C F A R C H I B A L D P A V I N G , I N C 4 3 1 R E T E N T I O N 0 . 0 0 - 5 0 , 5 0 6 . 3 7 11 1 1 1 1 1 2 6 3 0 0 7 / 0 2 / 0 9 6 9 8 C F A R C H I B A L D P A V I N G , I N C 4 8 1 R E T E N T I O N 0 . 0 0 - 1 2 , 3 7 9 . 6 1 TO T A L C H E C K 0 . 0 0 5 6 5 , 9 7 3 . 8 1 11 1 1 1 1 1 2 6 3 1 0 7 / 0 2 / 0 9 1 7 9 C I M A I R , I N C 6 2 4 6 2 0 2 H V A C R E P A I R S 0 . 0 0 4 5 1 . 0 8 11 1 1 1 1 1 2 6 3 2 0 7 / 0 2 / 0 9 5 1 7 C I T Y O F S A N J O S E 1 1 1 5 2 0 1 J O I N T S I G N A L S F Y 0 8 - 0 9 0 . 0 0 6 , 1 9 8 . 6 6 11 1 1 1 1 1 2 6 3 3 0 7 / 0 2 / 0 9 2 3 5 C O M C A S T 6 2 2 3 2 0 1 M T H L Y S V C 0 6 / 2 6 - 0 6 / 3 0 0 . 0 0 1 4 . 4 4 11 1 1 1 1 1 2 6 3 4 0 7 / 0 2 / 0 9 4 9 4 C O M C A S T 6 2 2 3 2 0 1 I N T E R N E T 0 6 / 2 0 - 0 6 / 3 0 0 . 0 0 3 4 . 1 0 11 1 1 1 1 1 2 6 3 5 0 7 / 0 2 / 0 9 7 3 2 C O M M E R I C A L G U T T E R , I N C 6 2 4 6 2 0 2 G U T T E R R E P A I R 0 . 0 0 3 , 7 2 0 . 0 0 11 1 1 1 1 1 2 6 3 6 0 7 / 0 2 / 0 9 2 5 0 C O T T O N S H I R E S A N D A S S O C I 1 1 1 G E O S V C - G E O 0 9 - 0 0 1 0 0 . 0 0 1 , 6 4 1 . 6 0 11 1 1 1 1 1 2 6 3 6 0 7 / 0 2 / 0 9 2 5 0 C O T T O N S H I R E S A N D A S S O C I 1 1 1 G E O S V C - G E O 0 9 - 0 0 0 9 0 . 0 0 1 , 9 9 3 . 3 0 11 1 1 1 1 1 2 6 3 6 0 7 / 0 2 / 0 9 2 5 0 C O T T O N S H I R E S A N D A S S O C I 1 1 1 G E O S V C - G E O 0 9 - 0 0 0 8 0 . 0 0 4 9 5 . 0 0 TO T A L C H E C K 0 . 0 0 4 , 1 2 9 . 9 0 11 1 1 1 1 1 2 6 3 7 0 7 / 0 2 / 0 9 2 7 6 C S G C O N S U L T I N G I N C 1 1 1 P R O F S V C - S U B 0 8 - 0 0 0 1 0 . 0 0 2 9 8 . 7 5 11 1 1 1 1 1 2 6 3 8 0 7 / 0 2 / 0 9 3 4 2 D A T A T I C K E T I N C 1 1 1 7 1 0 1 C I T A T I O N F E E S 0 5 / 0 9 0 . 0 0 1 0 0 . 0 0 40 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 3 DA T E : 0 7 / 0 8 / 2 0 0 9 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 4 : 3 0 : 2 9 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . y r = ’ 0 9 ’ a n d t r a n s a c t . t _ c = ’ 2 1 ’ a n d t r a n s a c t . c k _ d a t e = ’ 2 0 0 9 0 7 0 2 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 1 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 2 6 3 9 0 7 / 0 2 / 0 9 5 6 4 D E L A G E L A N D E N P U B L I C F I 6 2 1 3 1 0 2 C O P I E R - 6 / 2 0 - 0 6 / 3 0 0 . 0 0 4 3 8 . 4 8 11 1 1 1 1 1 2 6 4 0 0 7 / 0 2 / 0 9 2 1 1 D E E P C L I F F G O L F C O U R S E 1 1 1 6 1 0 1 I N S T R U C T O R - G O L F 0 . 0 0 1 0 7 . 6 4 11 1 1 1 1 1 2 6 4 0 0 7 / 0 2 / 0 9 2 1 1 D E E P C L I F F G O L F C O U R S E 1 1 1 6 1 0 1 I N S T R U C T O R - G O L F 0 . 0 0 1 0 7 . 6 4 11 1 1 1 1 1 2 6 4 0 0 7 / 0 2 / 0 9 2 1 1 D E E P C L I F F G O L F C O U R S E 1 1 1 6 1 0 1 I N S T R U C T O R - G O L F 0 . 0 0 1 , 2 1 0 . 5 6 11 1 1 1 1 1 2 6 4 0 0 7 / 0 2 / 0 9 2 1 1 D E E P C L I F F G O L F C O U R S E 1 1 1 6 1 0 1 I N S T R U C T O R - G O L F 0 . 0 0 2 2 4 . 6 4 11 1 1 1 1 1 2 6 4 0 0 7 / 0 2 / 0 9 2 1 1 D E E P C L I F F G O L F C O U R S E 1 1 1 6 1 0 1 I N S T R U C T O R - G O L F 0 . 0 0 1 5 9 . 1 2 TO T A L C H E C K 0 . 0 0 1 , 8 0 9 . 6 0 11 1 1 1 1 1 2 6 4 1 0 7 / 0 2 / 0 9 5 0 0 F E D E L I , K A T H L E E N 1 1 1 6 1 0 1 C A N C E L L A T I O N 0 . 0 0 1 0 9 . 0 0 11 1 1 1 1 1 2 6 4 2 0 7 / 0 2 / 0 9 4 2 6 F L I N T T R A D I N G , I N C 4 1 1 9 1 1 1 - 0 0 2 S T R E E T S U P P L I E S 0 . 0 0 3 , 2 7 0 . 5 2 11 1 1 1 1 1 2 6 4 3 0 7 / 0 2 / 0 9 7 3 6 F R I E N D S O F R A L S T O N H A L L 1 1 1 6 1 0 1 T O U R F E E - S F T R I P 0 . 0 0 1 7 0 . 0 0 11 1 1 1 1 1 2 6 4 4 0 7 / 0 2 / 0 9 5 0 0 F R O E S S , M I C H A E L 1 1 1 7 1 0 2 B U I L D B A S E C O N T A I N E R 0 . 0 0 3 0 0 . 0 0 11 1 1 1 1 1 2 6 4 5 0 7 / 0 2 / 0 9 4 5 6 G A R R O D F A R M S S T A B L E S 1 1 1 6 1 0 1 I N S T R U C T O R - R I D I N G 0 . 0 0 3 , 7 8 0 . 0 0 11 1 1 1 1 1 2 6 4 6 0 7 / 0 2 / 0 9 4 6 3 G R A I N G E R 1 1 1 7 1 0 2 F O L D I N G C H A I R S 0 . 0 0 4 0 1 . 7 6 11 1 1 1 1 1 2 6 4 7 0 7 / 0 2 / 0 9 4 7 0 G R E G O R I A N , A G N E S 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 1 2 8 . 0 0 11 1 1 1 1 1 2 6 4 7 0 7 / 0 2 / 0 9 4 7 0 G R E G O R I A N , A G N E S 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 6 4 . 0 0 11 1 1 1 1 1 2 6 4 7 0 7 / 0 2 / 0 9 4 7 0 G R E G O R I A N , A G N E S 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 9 6 . 0 0 TO T A L C H E C K 0 . 0 0 2 8 8 . 0 0 11 1 1 1 1 1 2 6 4 8 0 7 / 0 2 / 0 9 5 0 0 G R V I T Z , D E B O R A H 1 1 1 6 1 0 1 C A N C E L L A T I O N 0 . 0 0 5 4 . 0 0 11 1 1 1 1 1 2 6 4 9 0 7 / 0 2 / 0 9 4 5 3 G T J O R D A N E L E C T R I C , I N C 7 1 1 8 7 0 1 C I T Y P A N E L W O R K 0 . 0 0 4 , 8 0 0 . 0 0 11 1 1 1 1 1 2 6 4 9 0 7 / 0 2 / 0 9 4 5 3 G T J O R D A N E L E C T R I C , I N C 6 2 4 6 2 0 2 E L E C T R I C A L P R O J E C T S 0 . 0 0 5 , 1 3 0 . 0 0 TO T A L C H E C K 0 . 0 0 9 , 9 3 0 . 0 0 11 1 1 1 1 1 2 6 5 0 0 7 / 0 2 / 0 9 2 4 I C E C E N T E R O F C U P E R T I N O 1 1 1 6 1 0 1 I N S T R U C T O R - S K A T I N G 0 . 0 0 9 6 . 0 0 11 1 1 1 1 1 2 6 5 0 0 7 / 0 2 / 0 9 2 4 I C E C E N T E R O F C U P E R T I N O 1 1 1 6 1 0 1 I N S T R U C T O R - S K A T I N G 0 . 0 0 1 4 4 . 0 0 11 1 1 1 1 1 2 6 5 0 0 7 / 0 2 / 0 9 2 4 I C E C E N T E R O F C U P E R T I N O 1 1 1 6 1 0 1 I N S T R U C T O R - S K A T I N G 0 . 0 0 4 8 . 0 0 TO T A L C H E C K 0 . 0 0 2 8 8 . 0 0 11 1 1 1 1 1 2 6 5 1 0 7 / 0 2 / 0 9 1 1 6 J O Y F U L M E L O D I E S 1 1 1 6 1 0 1 I N S T R U C T O R - M U S I C 0 . 0 0 3 4 6 . 5 0 11 1 1 1 1 1 2 6 5 2 0 7 / 0 2 / 0 9 6 3 6 J U L I E R I N G R A H A M 1 1 1 3 1 0 1 1 / 0 8 - 6 / 3 0 / 0 9 M I L E A G E 0 . 0 0 4 5 . 5 4 11 1 1 1 1 1 2 6 5 3 0 7 / 0 2 / 0 9 1 9 2 L I , C H R I S T I N E K A I S E R 1 1 1 6 1 0 1 I N S T R U C T O R - P I L A T E S 0 . 0 0 3 3 . 6 0 11 1 1 1 1 1 2 6 5 3 0 7 / 0 2 / 0 9 1 9 2 L I , C H R I S T I N E K A I S E R 1 1 1 6 1 0 1 I N S T R U C T O R - P I L A T E S 0 . 0 0 3 3 . 6 0 11 1 1 1 1 1 2 6 5 3 0 7 / 0 2 / 0 9 1 9 2 L I , C H R I S T I N E K A I S E R 1 1 1 6 1 0 1 I N S T R U C T O R - P I L A T E S 0 . 0 0 3 2 7 . 0 0 TO T A L C H E C K 0 . 0 0 3 9 4 . 2 0 11 1 1 1 1 1 2 6 5 4 0 7 / 0 2 / 0 9 5 0 0 M C C A R T Y , R I T A R 1 1 1 1 2 0 1 M I L E A G E - H P C C L A S S 0 . 0 0 1 2 6 . 8 2 11 1 1 1 1 1 2 6 5 5 0 7 / 0 2 / 0 9 3 2 8 M E T R O P O L I T A N P L A N N I N G G R 1 1 1 A P P # 0 4 - 0 1 6 0 . 0 0 5 5 0 . 0 0 11 1 1 1 1 1 2 6 5 5 0 7 / 0 2 / 0 9 3 2 8 M E T R O P O L I T A N P L A N N I N G G R 1 1 1 A P P # 0 6 - 0 1 7 0 . 0 0 7 5 . 0 0 11 1 1 1 1 1 2 6 5 5 0 7 / 0 2 / 0 9 3 2 8 M E T R O P O L I T A N P L A N N I N G G R 1 1 1 A P P # D R 0 6 - 3 8 0 0 . 0 0 1 0 0 . 0 0 41 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 4 DA T E : 0 7 / 0 8 / 2 0 0 9 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 4 : 3 0 : 2 9 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . y r = ’ 0 9 ’ a n d t r a n s a c t . t _ c = ’ 2 1 ’ a n d t r a n s a c t . c k _ d a t e = ’ 2 0 0 9 0 7 0 2 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 1 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 2 6 5 5 0 7 / 0 2 / 0 9 3 2 8 M E T R O P O L I T A N P L A N N I N G G R 1 1 1 4 1 0 1 C O N T R A C T P L A N N E R 0 . 0 0 6 0 0 . 0 0 TO T A L C H E C K 0 . 0 0 1 , 3 2 5 . 0 0 11 1 1 1 1 1 2 6 5 6 0 7 / 0 2 / 0 9 3 3 S K Y T E R R A 1 1 1 7 1 0 2 M T H L Y S V C 6 / 1 4 - 6 / 3 0 0 . 0 0 4 0 . 2 2 11 1 1 1 1 1 2 6 5 7 0 7 / 0 2 / 0 9 1 1 0 N B S - G O V T F I N A N C E G R O U P 1 1 1 8 1 0 1 F E E S 0 6 / 0 9 0 . 0 0 2 3 . 1 5 11 1 1 1 1 1 2 6 5 8 0 7 / 0 2 / 0 9 1 3 5 N O R T H B A Y B L D G M A I N T E N A N 6 2 4 6 2 0 2 W K L Y S V C 0 6 / 2 8 - 3 0 0 . 0 0 1 7 1 . 0 0 11 1 1 1 1 1 2 6 5 8 0 7 / 0 2 / 0 9 1 3 5 N O R T H B A Y B L D G M A I N T E N A N 6 2 4 6 2 0 2 W K L Y S V C 0 6 / 2 1 - 2 7 0 . 0 0 4 7 5 . 0 0 11 1 1 1 1 1 2 6 5 8 0 7 / 0 2 / 0 9 1 3 5 N O R T H B A Y B L D G M A I N T E N A N 6 2 4 6 2 0 2 W K L Y S V C 0 6 / 1 4 - 2 0 0 . 0 0 2 6 6 . 0 0 11 1 1 1 1 1 2 6 5 8 0 7 / 0 2 / 0 9 1 3 5 N O R T H B A Y B L D G M A I N T E N A N 6 2 4 6 2 0 2 W K L Y S V C 0 6 / 0 7 - 1 3 0 . 0 0 3 2 3 . 0 0 11 1 1 1 1 1 2 6 5 8 0 7 / 0 2 / 0 9 1 3 5 N O R T H B A Y B L D G M A I N T E N A N 6 2 4 6 2 0 2 W K L Y S V C 0 6 / 0 1 - 6 0 . 0 0 2 2 8 . 0 0 TO T A L C H E C K 0 . 0 0 1 , 4 6 3 . 0 0 11 1 1 1 1 1 2 6 5 9 0 7 / 0 2 / 0 9 5 7 7 N U T R I T I V E F O O D S , L L C 1 1 1 6 1 0 1 I N S T R U C T O R - C O O K I N G 0 . 0 0 3 3 . 6 0 11 1 1 1 1 1 2 6 5 9 0 7 / 0 2 / 0 9 5 7 7 N U T R I T I V E F O O D S , L L C 1 1 1 6 1 0 1 I N S T R U C T O R - C O O K I N G 0 . 0 0 1 8 0 . 6 0 TO T A L C H E C K 0 . 0 0 2 1 4 . 2 0 11 1 1 1 1 1 2 6 6 0 0 7 / 0 2 / 0 9 1 4 5 O F F I C E D E P O T I N C . 1 1 1 2 2 0 1 O F F I C E S U P P L I E S 0 . 0 0 1 2 . 6 2 11 1 1 1 1 1 2 6 6 0 0 7 / 0 2 / 0 9 1 4 5 O F F I C E D E P O T I N C . 1 1 1 2 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 3 7 5 . 7 5 11 1 1 1 1 1 2 6 6 0 0 7 / 0 2 / 0 9 1 4 5 O F F I C E D E P O T I N C . 1 1 1 3 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 3 6 1 . 8 4 TO T A L C H E C K 0 . 0 0 7 5 0 . 2 1 11 1 1 1 1 1 2 6 6 1 0 7 / 0 2 / 0 9 1 5 6 O K I N , Y E L E N A 1 1 1 6 1 0 1 I N S T R U C T O R - B E A D I N G 0 . 0 0 5 4 . 0 0 11 1 1 1 1 1 2 6 6 2 0 7 / 0 2 / 0 9 1 7 3 P A C I F I C G A S & E L E C T R I C 6 2 4 6 2 0 2 N A T U R A L G A S V E H I C L E 0 . 0 0 5 2 . 0 8 11 1 1 1 1 1 2 6 6 2 0 7 / 0 2 / 0 9 1 7 3 P A C I F I C G A S & E L E C T R I C 6 2 4 6 2 0 2 B U I L D I N G S 0 . 0 0 7 , 1 8 0 . 7 2 11 1 1 1 1 1 2 6 6 2 0 7 / 0 2 / 0 9 1 7 3 P A C I F I C G A S & E L E C T R I C 1 1 1 5 3 0 1 P A R K S / O P E N S P A C E 0 . 0 0 6 0 1 . 9 6 11 1 1 1 1 1 2 6 6 2 0 7 / 0 2 / 0 9 1 7 3 P A C I F I C G A S & E L E C T R I C 1 1 1 5 2 0 1 T R A F F I C S I G N A L S 0 . 0 0 1 , 0 9 3 . 8 2 11 1 1 1 1 1 2 6 6 2 0 7 / 0 2 / 0 9 1 7 3 P A C I F I C G A S & E L E C T R I C 1 1 1 5 2 0 1 C I T Y W I D E S T R E E T S 0 . 0 0 6 4 0 . 5 6 11 1 1 1 1 1 2 6 6 2 0 7 / 0 2 / 0 9 1 7 3 P A C I F I C G A S & E L E C T R I C 1 1 1 5 2 0 1 S E A G U L L W A Y 0 . 0 0 5 9 . 6 7 11 1 1 1 1 1 2 6 6 2 0 7 / 0 2 / 0 9 1 7 3 P A C I F I C G A S & E L E C T R I C 2 7 5 5 3 0 2 Q U I T O L I G H T I N G 0 . 0 0 1 , 0 9 0 . 1 5 11 1 1 1 1 1 2 6 6 2 0 7 / 0 2 / 0 9 1 7 3 P A C I F I C G A S & E L E C T R I C 2 3 2 5 3 0 2 A Z U L E L I G H T I N G 0 . 0 0 2 2 5 . 4 4 11 1 1 1 1 1 2 6 6 2 0 7 / 0 2 / 0 9 1 7 3 P A C I F I C G A S & E L E C T R I C 2 3 3 5 3 0 2 S A R A H I L L S L I G H T I N G 0 . 0 0 2 5 0 . 2 9 11 1 1 1 1 1 2 6 6 2 0 7 / 0 2 / 0 9 1 7 3 P A C I F I C G A S & E L E C T R I C 2 3 1 5 3 0 2 V I L L A G E L I G H T I N G 0 . 0 0 2 , 1 3 3 . 8 3 11 1 1 1 1 1 2 6 6 2 0 7 / 0 2 / 0 9 1 7 3 P A C I F I C G A S & E L E C T R I C 2 3 1 5 3 0 2 5 T H S T R E E T 0 . 0 0 1 1 . 6 3 11 1 1 1 1 1 2 6 6 2 0 7 / 0 2 / 0 9 1 7 3 P A C I F I C G A S & E L E C T R I C 2 3 1 5 3 0 2 4 T H S T R E E T 0 . 0 0 5 2 9 . 4 6 11 1 1 1 1 1 2 6 6 2 0 7 / 0 2 / 0 9 1 7 3 P A C I F I C G A S & E L E C T R I C 2 5 1 5 3 0 2 M C C A R T Y S V I L L E 0 . 0 0 1 7 . 7 4 11 1 1 1 1 1 2 6 6 2 0 7 / 0 2 / 0 9 1 7 3 P A C I F I C G A S & E L E C T R I C 2 5 5 5 3 0 2 T R I C I A W O O D S 0 . 0 0 9 . 1 7 11 1 1 1 1 1 2 6 6 2 0 7 / 0 2 / 0 9 1 7 3 P A C I F I C G A S & E L E C T R I C 2 7 1 5 3 0 2 B E A U C H A M P S 0 . 0 0 4 6 . 3 5 11 1 1 1 1 1 2 6 6 2 0 7 / 0 2 / 0 9 1 7 3 P A C I F I C G A S & E L E C T R I C 2 5 2 5 3 0 2 P R I D E S C R O S S I N G 0 . 0 0 2 6 . 6 4 11 1 1 1 1 1 2 6 6 2 0 7 / 0 2 / 0 9 1 7 3 P A C I F I C G A S & E L E C T R I C 2 7 2 5 3 0 2 B E L L G R O V E C I R C L E 0 . 0 0 3 7 6 . 6 0 11 1 1 1 1 1 2 6 6 2 0 7 / 0 2 / 0 9 1 7 3 P A C I F I C G A S & E L E C T R I C 2 7 4 5 3 0 2 H O R S E S H O E L A N D S C A P E 0 . 0 0 9 . 1 7 11 1 1 1 1 1 2 6 6 2 0 7 / 0 2 / 0 9 1 7 3 P A C I F I C G A S & E L E C T R I C 6 2 4 6 2 0 2 N A T U R A L G A S V E H I C L E 0 . 0 0 2 6 . 5 3 11 1 1 1 1 1 2 6 6 2 0 7 / 0 2 / 0 9 1 7 3 P A C I F I C G A S & E L E C T R I C 2 3 1 5 3 0 2 O A K S T R E E T 0 . 0 0 3 1 . 7 6 TO T A L C H E C K 0 . 0 0 1 4 , 4 1 3 . 5 7 11 1 1 1 1 1 2 6 6 3 0 7 / 0 2 / 0 9 7 3 5 P A G E , C H U C K 1 1 1 8 3 0 2 S U P P L I E S - J U L Y 4 T H 0 . 0 0 2 4 8 . 4 0 11 1 1 1 1 1 2 6 6 3 0 7 / 0 2 / 0 9 7 3 5 P A G E , C H U C K 1 1 1 8 3 0 2 S U P P L I E S - J U L Y 4 T H 0 . 0 0 1 9 1 . 7 0 11 1 1 1 1 1 2 6 6 3 0 7 / 0 2 / 0 9 7 3 5 P A G E , C H U C K 1 1 1 8 3 0 2 P R I N T I N G - J U L Y 4 T H 0 . 0 0 3 8 0 . 9 9 11 1 1 1 1 1 2 6 6 3 0 7 / 0 2 / 0 9 7 3 5 P A G E , C H U C K 1 1 1 8 3 0 2 I C E C R E A M - J U L Y 4 T H 0 . 0 0 9 6 . 3 9 11 1 1 1 1 1 2 6 6 3 0 7 / 0 2 / 0 9 7 3 5 P A G E , C H U C K 1 1 1 8 3 0 2 R E N T A L S - J U L Y 4 T H 0 . 0 0 5 1 3 . 0 0 42 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 5 DA T E : 0 7 / 0 8 / 2 0 0 9 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 4 : 3 0 : 2 9 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . y r = ’ 0 9 ’ a n d t r a n s a c t . t _ c = ’ 2 1 ’ a n d t r a n s a c t . c k _ d a t e = ’ 2 0 0 9 0 7 0 2 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 1 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 2 6 6 3 0 7 / 0 2 / 0 9 7 3 5 P A G E , C H U C K 1 1 1 8 3 0 2 B A L L O O N S - J U L Y 4 T H 0 . 0 0 1 1 6 . 1 4 TO T A L C H E C K 0 . 0 0 1 , 5 4 6 . 6 2 11 1 1 1 1 1 2 6 6 4 0 7 / 0 2 / 0 9 2 1 0 P E N I N S U L A Y O U T H T H E A T E R 1 1 1 6 1 0 1 I N S T R U C T O R - T H E A T R E 0 . 0 0 2 , 3 4 0 . 0 0 11 1 1 1 1 1 2 6 6 5 0 7 / 0 2 / 0 9 2 9 6 P L A N E T G R A N I T E 1 1 1 6 1 0 1 I N S T R U C T O R - C L I M B I N G 0 . 0 0 2 8 . 0 0 11 1 1 1 1 1 2 6 6 6 0 7 / 0 2 / 0 9 5 0 0 P L U M B - I N - T I M E 1 1 1 R E I S S U E O F C K 1 0 6 0 0 3 0 . 0 0 4 4 . 2 5 11 1 1 1 1 1 2 6 6 7 0 7 / 0 2 / 0 9 5 0 0 R O P E R , J E N N I F E R 1 1 1 F A C I L I T Y D E P R E F U N D 0 . 0 0 3 0 0 . 0 0 11 1 1 1 1 1 2 6 6 8 0 7 / 0 2 / 0 9 7 3 8 S C C E M A 1 1 1 7 1 0 2 R E I S S U E O F C K 1 0 7 0 0 0 0 . 0 0 7 5 . 0 0 11 1 1 1 1 1 2 6 6 8 0 7 / 0 2 / 0 9 7 3 8 S C C E M A 1 1 1 2 1 0 1 R E I S S U E O F C K 1 0 7 0 9 5 0 . 0 0 1 0 0 . 0 0 TO T A L C H E C K 0 . 0 0 1 7 5 . 0 0 11 1 1 1 1 1 2 6 6 9 0 7 / 0 2 / 0 9 1 4 7 S H I M O D A M I C H I K O 1 1 1 6 1 0 1 I N S T R U C T O R - I K E B A N A 0 . 0 0 2 0 7 . 0 0 11 1 1 1 1 1 2 6 6 9 0 7 / 0 2 / 0 9 1 4 7 S H I M O D A M I C H I K O 1 1 1 6 1 0 1 I N S T R U C T O R - I K E B A N A 0 . 0 0 1 0 3 . 5 0 TO T A L C H E C K 0 . 0 0 3 1 0 . 5 0 11 1 1 1 1 1 2 6 7 0 0 7 / 0 2 / 0 9 1 5 0 S H I N N C O R I N N E A 1 1 1 4 1 0 1 P L A N N M T G 0 6 / 2 4 0 . 0 0 4 5 0 . 0 0 11 1 1 1 1 1 2 6 7 1 0 7 / 0 2 / 0 9 6 3 3 S M I T H , C R A I G 1 1 1 6 1 0 1 B O N A N Z A K I N G T R I P 0 . 0 0 3 3 5 . 0 0 11 1 1 1 1 1 2 6 7 2 0 7 / 0 2 / 0 9 2 6 4 S U L L I V A N , A N N 1 1 1 2 2 0 1 M I L E A G E 2 / 2 7 - 6 / 3 0 / 0 9 0 . 0 0 1 1 7 . 6 7 11 1 1 1 1 1 2 6 7 3 0 7 / 0 2 / 0 9 5 0 0 T A N , Q I 1 1 1 A R B O R I S T D E P R E F U N D 0 . 0 0 1 , 8 1 0 . 0 0 11 1 1 1 1 1 2 6 7 4 0 7 / 0 2 / 0 9 3 5 9 U C M A S U S A L L C 1 1 1 6 1 0 1 I N S T R U C T O R - A B A C U S 0 . 0 0 1 , 0 8 0 . 0 0 11 1 1 1 1 1 2 6 7 5 0 7 / 0 2 / 0 9 5 0 7 W H I T T A K E R , M E L A N I E 1 1 1 3 1 0 1 S P E E D C O A C H I N G 0 6 / 2 4 0 . 0 0 1 4 . 9 8 11 1 1 1 1 1 2 6 7 5 0 7 / 0 2 / 0 9 5 0 7 W H I T T A K E R , M E L A N I E 1 1 1 3 1 0 1 S P R I N G 0 9 T U I T I O N 0 . 0 0 9 1 . 5 0 TO T A L C H E C K 0 . 0 0 1 0 6 . 4 8 11 1 1 1 1 1 2 6 7 6 0 7 / 0 2 / 0 9 7 2 8 Y O K E , J I M 1 1 1 7 1 0 2 S U P P L I E S 0 . 0 0 2 4 . 0 2 11 1 1 1 1 1 2 6 7 6 0 7 / 0 2 / 0 9 7 2 8 Y O K E , J I M 1 1 1 7 1 0 2 S U P P L I E S 0 . 0 0 1 1 7 . 8 6 11 1 1 1 1 1 2 6 7 6 0 7 / 0 2 / 0 9 7 2 8 Y O K E , J I M 1 1 1 7 1 0 2 S U P P L I E S 0 . 0 0 1 5 . 2 4 TO T A L C H E C K 0 . 0 0 1 5 7 . 1 2 11 1 1 1 1 1 2 6 7 7 0 7 / 0 2 / 0 9 4 4 7 Z E E M E D I C A L S E R V I C E 1 1 1 2 3 0 1 M E D I C A L S U P P L I E S 0 . 0 0 3 3 . 6 5 TO T A L C A S H A C C O U N T 0 . 0 0 1 , 0 4 1 , 1 1 8 . 1 4 TO T A L F U N D 0 . 0 0 1 , 0 4 1 , 1 1 8 . 1 4 TO T A L R E P O R T 0 . 0 0 1 , 0 4 1 , 1 1 8 . 1 4 43 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 1 DA T E : 0 7 / 0 8 / 2 0 0 9 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 4 : 3 2 : 1 3 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . y r = ’ 1 0 ’ a n d t r a n s a c t . t _ c = ’ 2 1 ’ a n d t r a n s a c t . c k _ d a t e = ’ 2 0 0 9 0 7 0 2 0 0 : 0 0 : 0 0 . 0 0 0 ’ AC C O U N T I N G P E R I O D : 1 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 2 6 7 8 0 7 / 0 2 / 0 9 7 4 0 B U S I N E S S J O U R N A L 1 1 1 4 1 0 1 S U B S C R I P T I O N F Y 0 9 / 1 0 0 . 0 0 7 2 . 9 5 11 1 1 1 1 1 2 6 7 9 0 7 / 0 2 / 0 9 8 5 C A L P E L R A 1 1 1 2 3 0 1 T R A I N I N G 1 1 / 4 , 5 , 6 0 . 0 0 5 5 0 . 0 0 11 1 1 1 1 1 2 6 8 0 0 7 / 0 2 / 0 9 2 3 5 C O M C A S T 6 2 2 3 2 0 1 I N T E R N E T 0 7 / 0 1 - 0 7 / 2 5 0 . 0 0 9 0 . 5 1 11 1 1 1 1 1 2 6 8 1 0 7 / 0 2 / 0 9 4 9 4 C O M C A S T 6 2 2 3 2 0 1 I N T E R N E T 0 7 / 0 1 - 0 7 / 1 9 0 . 0 0 6 4 . 8 5 11 1 1 1 1 1 2 6 8 2 0 7 / 0 2 / 0 9 1 C O U N T Y O F S A N T A C L A R A 1 1 1 8 1 0 1 C D B G P L A N 2 0 0 9 / 1 0 0 . 0 0 1 , 4 0 0 . 0 0 11 1 1 1 1 1 2 6 8 3 0 7 / 0 2 / 0 9 2 6 2 C O V A D C O M M U N I C A T I O N 6 2 2 3 2 0 1 M T H L Y S V C 7 / 0 1 - 7 / 1 5 0 . 0 0 2 8 1 . 2 6 11 1 1 1 1 1 2 6 8 4 0 7 / 0 2 / 0 9 7 4 1 C P R S 1 1 1 6 1 0 1 D U E S F Y 2 0 0 9 / 1 0 0 . 0 0 4 5 0 . 0 0 11 1 1 1 1 1 2 6 8 5 0 7 / 0 2 / 0 9 5 6 4 D E L A G E L A N D E N P U B L I C F I 6 2 1 3 1 0 2 C O P I E R L E A S E 7 / 1 - 7 / 2 0 0 . 0 0 9 7 4 . 4 0 11 1 1 1 1 1 2 6 8 6 0 7 / 0 2 / 0 9 6 1 8 G C S A A 1 1 1 5 3 0 1 D U E S F Y 2 0 0 9 / 1 0 0 . 0 0 3 2 0 . 0 0 11 1 1 1 1 1 2 6 8 7 0 7 / 0 2 / 0 9 5 0 0 G O N Z A L E Z , B E R T H A 1 1 1 F A C I L I T Y D E P R E F U N D 0 . 0 0 3 0 0 . 0 0 11 1 1 1 1 1 2 6 8 8 0 7 / 0 2 / 0 9 4 6 4 G R A N I C U S 1 1 1 2 2 0 1 M T H L Y S V C 0 7 / 0 9 0 . 0 0 1 , 6 0 0 . 0 0 11 1 1 1 1 1 2 6 8 9 0 7 / 0 2 / 0 9 1 0 2 J O I N T V E N T U R E 1 1 1 1 1 0 1 S U P P O R T F Y 2 0 0 9 / 1 0 0 . 0 0 2 , 5 0 0 . 0 0 11 1 1 1 1 1 2 6 9 0 0 7 / 0 2 / 0 9 7 3 9 L A F C O 1 1 1 4 1 0 1 D U E S - 2 0 0 9 / 1 0 0 . 0 0 1 , 4 9 5 . 5 4 11 1 1 1 1 1 2 6 9 1 0 7 / 0 2 / 0 9 1 9 4 L I E B E R T , C A S S I D Y W H I T M O R 1 1 1 2 3 0 1 L C W C O N S O R T I U M 0 9 / 1 0 0 . 0 0 2 , 9 9 2 . 0 0 11 1 1 1 1 1 2 6 9 2 0 7 / 0 2 / 0 9 4 9 9 M I L L M A N & I N D U S T R I A L C A R 1 1 1 D E D : 3 0 0 0 D U E S C O R R 0 . 0 0 3 2 0 . 0 0 11 1 1 1 1 1 2 6 9 3 0 7 / 0 2 / 0 9 3 3 S K Y T E R R A 1 1 1 7 1 0 2 M T H L Y S V C 7 / 0 1 - 0 7 / 1 3 0 . 0 0 3 2 . 6 5 11 1 1 1 1 1 2 6 9 4 0 7 / 0 2 / 0 9 1 1 0 N B S - G O V T F I N A N C E G R O U P 1 1 1 8 1 0 1 A D M I N F E E Q 1 / 1 0 0 . 0 0 2 8 9 . 4 2 11 1 1 1 1 1 2 6 9 5 0 7 / 0 2 / 0 9 1 9 5 P A P A 1 1 1 5 3 0 1 A S H B Y - 0 7 / 2 2 / 0 9 0 . 0 0 7 0 . 0 0 11 1 1 1 1 1 2 6 9 5 0 7 / 0 2 / 0 9 1 9 5 P A P A 1 1 1 5 3 0 1 J U A R E Z - 0 7 / 2 2 0 . 0 0 7 0 . 0 0 11 1 1 1 1 1 2 6 9 5 0 7 / 0 2 / 0 9 1 9 5 P A P A 1 1 1 5 3 0 1 J U A R E Z , P - 0 7 / 2 2 0 . 0 0 7 0 . 0 0 TO T A L C H E C K 0 . 0 0 2 1 0 . 0 0 11 1 1 1 1 1 2 6 9 6 0 7 / 0 2 / 0 9 1 S A N T A C L A R A C O U N T Y C I T I E 1 1 1 1 1 0 1 A N N U A L D U E S 2 0 0 9 / 1 0 0 . 0 0 4 , 8 5 1 . 0 0 11 1 1 1 1 1 2 6 9 7 0 7 / 0 2 / 0 9 9 8 S A R A T O G A C H A M B E R O F C O M M 1 1 1 1 1 0 1 M B R D U E S 2 0 0 9 / 1 0 0 . 0 0 6 7 5 . 0 0 11 1 1 1 1 1 2 6 9 8 0 7 / 0 2 / 0 9 3 1 3 T H E M E R C U R Y N E W S 1 1 1 2 1 0 1 S U B S C R I P T I O N 7 / 4 - 1 0 / 2 0 . 0 0 6 0 . 6 0 11 1 1 1 1 1 2 6 9 9 0 7 / 0 2 / 0 9 3 9 8 V E R M O N T S Y S T E M S , I N C 1 1 1 6 1 0 1 S O F T W A R E - 2 0 0 9 / 1 0 0 . 0 0 3 , 8 8 7 . 0 0 TO T A L C A S H A C C O U N T 0 . 0 0 2 3 , 4 1 7 . 1 8 TO T A L F U N D 0 . 0 0 2 3 , 4 1 7 . 1 8 TO T A L R E P O R T 0 . 0 0 2 3 , 4 1 7 . 1 8 44 Page 1 of 2 SARATOGA CITY COUNCIL MEETING DATE: July 15, 2009 AGENDA ITEM: DEPARTMENT: Public Works CITY MANAGER: Dave Anderson PREPARED BY: John Cherbone DIRECTOR: John Cherbone Public Works Director SUBJECT: Landscape Maintenance Contract – Gachina Landscape Management RECOMMENDED ACTION: Approve a twoyear contract with Gachina Landscape Management for monthly landscape maintenance services in the amount of $75,756 per year and authorize City Manager to execute the same. . REPORT SUMMARY: Currently, Gachina Landscape Management maintains a majority of the Cit y’s roadway medians and Landscape and Lighting District Zones,and has done so in a professional and economic manner for the last few years. A proposal for each maintenance area was solicited and Gachina provided the lowest proposal for the areas shown on the attached bid summary (Attachment 1). The remainder of the landscape areas went to Loral Landscaping, Inc. (see separate staff report) and Cienega Landscaping. The total for the areas Cienega provided low proposals for is below $25,000 and therefore does not require Cit y Council approval. It is therefore recommended that City Council approve a two year contract with Gachina Landscape Management for monthly maintenance services as described in the Recommended Action and authorize Cit y Manager to execute the same. FISCAL IMPACTS: Funding for the maintenance contract is included in the adopted budget for Fiscal Year 200910. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): The contract would not be approved and maintenance work throughout the City would not continue. 45 Page 2 of 2 ALTERNATIVE ACTION (S): The Council could direct staff to solicit addit ional proposals. FOLLOW UP ACTION(S): The contracts will be executed. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: 1. Bid Summary. 2. Maintenance Service Contract. 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 Page 1 of 2 SARATOGA CITY COUNCIL MEETING DATE: July 15, 2009 AGENDA ITEM: DEPARTMENT: Public Works CITY MANAGER: Dave Anderson PREPARED BY: John Cherbone DIRECTOR: John Cherbone Public Works Director SUBJECT: Landscape Maintenance Contract – Loral Landscaping, Inc. RECOMMENDED ACTION(S): Approve a twoyear contract with Loral Landscaping, Inc. for monthly landscape maintenance services in the amount of $52,320 per year and authorize City Manager to execute the same. REPORT SUMMARY: Currently, Loral Landscaping, Inc. maintains the second highest number of the Cit y’s landscaped areas after Gachina,and has done so in a professional and economic manner for the last few years. A proposal for each maintenance area was solicited and Loral provided the lowest proposal for the areas shown on the attached bid summary (Attachment 1). The remainder of the landscape areas went to Gachina Landscape Management (see separate staff report) and Cienega Landscaping. The total for the areas Cienega provided low proposals for is below $25,000 and therefore does not require Cit y Council approval. It is therefore recommended that City Council approve a two year contract with Loral Landscaping, Inc.for monthly maintenance services as described in the Recommended Action and authorize City Manager to execute the same. FISCAL IMPACTS: Funding for the maintenance contract is included in the adopted budget for Fiscal Year 200910. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): The contract would not be approved and maintenance work throughout the City would not continue. ALTERNATIVE ACTION(S): The Council could direct staff to solicit addit ional proposals. 74 Page 2 of 2 FOLLOW UP ACTION(S): The contracts will be executed. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: 1. Bid Summary. 2. Maintenance Service Contract. 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 Page 1 of 2 SARATOGA CITY COUNCIL MEETING DATE: July 15, 2009 AGENDA ITEM: DEPARTMENT: Public Works CITY MANAGER: Dave Anderson PREPARED BY: Iveta Harvancik DIRECTOR: John Cherbone Senior Engineer Public Works Director SUBJECT: Approval of Security Lighting in Parker Ranch Open Space RECOMMENDED ACTION: Approve Resolution allowing Parker Ranch Homeowners Association to install Safety Lights in Private Open Space. REPORT SUMMARY: Parker Ranch Homeowners Association (PRHA) is requesting the City’s approval to install two motion- activated flood lights in the Parker Ranch private open space knoll area close to Vista Arroyo Court. Per the attached letter, the knoll area has been subject to visits from individuals not residing in the Parker Ranch subdivision causing substantial noise, littering, and performing illegal activities. These activities occur all year round, at all hours of the day and night. Over the years, the security at the knoll has been improved by installation of signs and motion-activated flood lights along the street. To further enhance the safety at the knoll, which is the area of the biggest concern, the PRHA is planning to install there two more lights. Any alteration to the Open Space, where the knoll is located, including the installation of the lights is subject to restrictions specified in the Parker Ranch Covenants, Conditions and Restrictions (CC&Rs). According to Article VII, Section 16 of the CC&Rs, the City must provide written approval for any alteration to the open space. The lights will improve safety in the open space after dark, when many of the illegal activities occur. The PRHA Board and all of the surrounding property owners have already approved the lights installation. Therefore, it is recommended that the City Council approve installation of one or two motion-activated flood lights as an alteration to the open space. FISCAL IMPACTS: 104 Page 2 of 2 No fiscal impact to the City. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The security lights will not be installed. ALTERNATIVE ACTION: None in addition to the above. FOLLOW UP ACTION: Parker Ranch Homeowners Association will install two more motion-activated floodlights. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: 1. Resolution of Approval 2. Location Map 3. Letter from Drew Perkins, Parker Ranch Homeowners Association Director 4. Parker Ranch Covenants, Conditions and Restrictions 105 RESOLUTION NO. 09- _____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPROVING SECURITY LIGHTING IN THE PARKER RANCH SUBDIVISION WHEREAS, the Parker Ranch Covenants, Conditions and Restrictions require the approval of the City of Saratoga for any alteration to specified open space areas; and WHEREAS, the Parker Ranch Homeowners Association (PRHA) has requested the City’s approval for installation of two motion-activated flood lights in the Parker Ranch private open space knoll area close to Vista Arroyo Court. The PRHA Board and all of the surrounding property owners have approved the installation. WHEREAS, the PRHA has documented numerous instances of substantial noise, littering, and other illegal activities in the area. WHEREAS, the PHRA has worked to improve security by installing signs and motion-activated flood lights along the street near the area but these efforts have not succeeded in substantially reducing the improper use of the area. WHEREAS, City staff have reviewed the request and report that the lights will improve safety in the open space after dark, when many of the illegal activities occur. THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA HEREBY RESOLVES AS FOLLOWS: 1. The Parker Ranch Homeowners Association is authorized to install two motion- activated flood lights in the Parker Ranch private open space knoll area close to Vista Arroyo Court. PASSED AND ADOPTED by the City Council of Saratoga, State of California, this 15th day of July 2009 by the following vote: AYES: NOES: ABSENT: ABSTAIN: _______________________________ Chuck Page, Mayor ATTEST: ___________________________________ Ann Sullivan City Clerk 106 107 June 22, 2009 To The City Council of the City of Saratoga: As you know, Parker Ranch is a hilly subdivision within the City of Saratoga (the “City”) bounded by Prospect Road, Comer Road and Farr Ranch Road. Parker Ranch has a number of natural open space preserves owned by the Parker Ranch Homeowners Association (the “PRHA”) through which the City maintains an equestrian and pedestrian trail system (the “Trails”). Thanks in part to this trail system, the Parker Ranch open space preserve at the top of Vista Arroyo Court (the “Knoll”) is frequented by many people including people who live outside Parker Ranch (“Non-Homeowners”). Many of the Non- Homeowners who frequent the Knoll go there to admire the views or hike the Trails. Unfortunately, many also go there specifically to party, drink, smoke, use illegal drugs, have sex, fire weapons, etc. – causing substantial noise and ruckus in the area, leaving a lot of litter, endangering the neighboring residents and their guests and posing substantial fire hazards to the open space and homes in Parker Ranch. These activities occur all year round, at all hours of the day and night, and are not restricted to daylight hours. There are many noteworthy examples. Last autumn, a group of young men attempted to set off a homemade bomb at the Knoll. The bomb did not explode as planned but did leave hydrochloric acid on some of the trees and plants. The Sheriff was called but the boys drove away before the Sheriff arrived. Several years ago, another group of young men were witnessed to shoot rifles from the Knoll into the valley below. The Sheriff responded with several cars quickly enough in this case to arrest the boys. Many Non-Homeowners smoke at the Knoll and throw their lit cigarette butts into the open space. People have been seen to do this while looking across the valley to the eastern hills while brushfires there raged on. On another occasion a group of rowdy young men drinking on the Knoll accosted a teenage girl who was visiting a Parker Ranch resident. Over the years, many attempts have been made to improve the security at the Knoll. The City has erected a number of signs that have helped reduce the problem. The Homeowners neighboring the Knoll have each put up motion-activated floodlights along the street. While each action has improved the situation, no one action seems to completely solve it. As the next step towards a final solution, the PRHA Board of Directors (the “Board”) would like to install one or two motion-activated floodlights directly on the Knoll. According to the Parker Ranch Covenants, Conditions and Restrictions (the “CC&Rs”), the City must provide written approval for any alteration to our open space. The Board and all of the surrounding PRHA Homeowners have already approved this provided that the City approves it as well. Therefore, for the safety and well-being of the Parker Ranch homeowners and of the Parker Ranch open space preserve itself, the Board would like to request the City of Saratoga for their written approval. Thank you for your help. Sincerely, Drew Perkins Director, Parker Ranch Homeowners Association 108 Taken from the Official Records of Santa Clara County. March,1999. COVENANTS, CONDITIONS AND RESTRICTIONS FOR PARKER RANCH 109 CITY OF SARATOGA . 13i77 Fruitvale Ave. Saratoga, CA 95070 65038-2 ftC 4 NO DECLARATION OF ·::iV'T. CLE::~ S;~G. 6103, ;.;ITY OF G.\:::.\TOGA COVENANTS, CONDITIONS AND RESTRICTIONS THIS DECLARATION made on the date hereinafter set forth by BLACKhlELL HeNES, a partnership, by L1ACK R. BUICKl~, INC. AND VALIEY TITlE CO'1Pl\NY, a .corQOration f "D 1 " here~na!ter re erred to as ec arant . WITNESSETH: ~ffiEREAS, Declarant is the owner of certain property in the County of Santa Clara, State of California, which is more particularly described as all lots as shown on the subdivision map of that certain Tract No. 6526 • known as THE PARKER RANCH, Unit filed in the office of the County Recorder of Santa Clara County, California, on AuG. liS T Z 3 ,19 79 , in Hap Book 44-B ; at Pages 25, 26 t 27 ,he.reinafter referred to as "Subdi vis ior. Map". NOW THEREFORE, Declarant hereby declares that all of the property described above shall be held, sold and conveyed, subject to the following easements, restrictions, covenants and conditions which are for the purpose of enchancing and protectinE the value, attractiveness and desirability of, and which shall run With, the real property and be ~inding on all parties having any right, title or interest in the described property or any part thereof, their heirs, successors and ass~gns and shall inure to the benefit of each owner thereof. ARTICLE I DEFINITIONS Section 1. "Association" shall mean and refer to THE PARKER RANCH HOMEOWNERS ASSOCIATION, its successors and assigns. Section 2. "Owner" shall mean and refer to the record owner, whether one or more persons or entities, of a fee simple title to any lot which is a part of the property, including contract sellers, but excluding those having such interest merely as security for the perfor- mance of an obligation. Section 3. "Property" shall mean and refer to thil.t certain real property hereinbefore described and such additions thereto as may hereafter be brought within the jurisdiction of the Association by Annexation. Section 4. "Common Area" shall mean all real property owned by the Association for the use and enjoyment of the owners. The Common Area to be owned by the Association at the time of the conveyance is -1 -110 '. that designated on ~~e subdividion mnp known as RAN C H , Tract No, 6:; 26 , Parcel(s) Santa Clara County, California, as "Common Area". E 805 w:327 PA R k£ R AtB Section 5. "Lot" shall mean and refer to any plot of land shown upon the recorded subdivision map of the property with the exception of the Common Area. Section 6. "Declarant" shall mean and refer to B LAC k WEL.L HOMES. t1. PAKTNEBSHIPe VAL LE Y DrL£" COMe. a. CORP and its successors and assigns if such successors or assigns sh0uld acquire more than one undeveloped lot from the declarant for the pur- pose of development. Section 7. "l1ortgage" shall mean and include a deed of trust as well as a mortgage in the conventional sense. Section 8. "Mortgagee" shall mean and include a beneficiary under or holder of a deed of trust as well as a mortgage. Section 9. "Member" shall mean and refer to every person or entity who holds membership in the Association. Section 10. "Board of Directors" shall mean a governing body of the Association, as hereinabove provided, elected pursuant to the provisions of the Declaration. Section 11. "Structure" shall refer to any improvement erected or constructed on the property with the exception of the improved street itself. ARTICLE II BURDENS APPURTENANT TO PROPERTIES Section 1. Upon the conveyance of any portion of the property, each grantee shall accept the same subject to the covenants, conditions and restrictions herein and shall agree to be bound by the same. The burdens imposed by the covenants, conditions and restrictions in this Declaration are to be imposed upon the grantee of all lots, will consti- tute a general scheme for the benefit of all owners and will be imposed upon grantees by express covenants in deeds they receive and shall con- stitute covenants running with the land or equitable servitudes on the land, as the case may be, and are intended to be binding upon the future owner of an interest in the herein described property. Any breach or interference with any of the rights or benefits herein established m~y be enjoined or abated by appropriate .proceedings by Declaranc, ics successors or assigns, the Association, or any other owner. Section 2. Failure to enforce any condition or covenant herein shall not constitute a waiver of the right to do so thereafter. -2 - - 111 ARTICLE III PROPERT'! RIGHTS Section 1. Owner's Easements of Enjoyment: Every owner shall have a ~ight and easement of enjoyment into the Cornmon Area which shall be appurtenant to and shall pass with the title to every lot, subject to the following provisions: (a) The right of the Association to suspend the voting rights and right to use of the Cornmon Area by an owner for any period during which any assessment against his lot remains unpaid; and for a period not to exceed six (6) calendar months for any infraction of its published rules and regulations after a hearing by the Board of Directors of the Association. (b) The right of the Association to dedicate or transfer all or any part of the Common Area to any public agency, authority or utility for such purposes and subject to such conditions as may be agreed to by the members. No such dedication or transfer shall be effective unless an instrument signed by two-thirds (2/3) of each class of members agreein[ to such dedication or transfer has been recorded and the written acceptance of the Agency to whom. it is offered has been obtained. Section 2. Deiegation of Use: Any owner may delegate, in accordance with the By-Laws, his right of enjoyment to the Common Area and facilities (if constructed) to the members of his family, his tenants, or contract purchasers who reside on the property. Section 3. Other Easements: (a) Easements for installation and maintenance of utilities and drainage facilities are shown on the recorded map, as well as open space and scenic easements. Within these easements, no structure, planting, or other material shall be placed or permitted to remain which may damage or interfere with the installation and maintenance of utilities, or which may damage, interfere, or change the direction of flow of drainaee facilities in the easements. The easement area of each lot and all improvements in it shall be maintained continuously by the owner of the lot, or if in a Common Area, by the Association, except for those improvements for which a public authority or utility company is responsible. (b) No dwelling unit and/or other structure of any kind shall be built, erected or maintained upon any such easement, reservation, or right-of-way, and said easements, reservations and rights-of-way shall at all times be open and accessible to public and quasi-public utility corporations, and other persons erecting, constructing or servicing such utilities and quasi-utilities, and to declarant, its successors and assigns, all of whom shall have the right to ingress and egress thereto and there- from, and the right and privilege of doing whatever may be necessary in, under and upon said locations for the carrying out of any of the purposes- of which said easements, reservations and rights-of-way are hereby granted. Section 4. No Partition: There shall be no judicial partition of the Common Area nor shall Declarant or any person acquiring any interest in the property or any part thereof seek any partition thereof. 3 - - 112 ARTICU IV ---.. -- MEMBERSHIP AND VOTING RIGHTS Section 1. Every Owner of a lot which is subject to assessments shall be a member of the Association. Membership shall be appurtenant to and may not be separated from ownership of any lot which is subject to assessment. Section 2. The Association shall have two classes of voting membership as follm.;rs: Class "A": Class "A" members shall be all owners with the exception of the Declarant and shall be entitled to one vote for each lot owned. When more than one person hoLds an interest in any lot, all such persons shall be members and the vote for such lot shall be exercised as they among themselves determine, but in no event shall more than one (1) vote be cast with respect to any lot. Class "B": Class "B" member(s) shall be the Declarant and shall be entitled to three (3) votes for each lot owned. The Class "B" member- ship shall cease and be converted to Class "A" membership on the happening of either of the following events, whichever occurs earlier: (a) When the total votes outstanding in the' Class "A" membership equal or exceed the total votes outstanding in the Class "B" membership; or (b) Forty-Eight (48) months from recording of the first lot conveyed by Declarant. ARTICLE V BOARD OF DIRECTORS Section 1. Elections: At the first annual meeting, the Owners shall elect a Board of Directors consisting of five (5) Owners (or desig- nated representatives of corporate Owners) with two (2) O,.;ners to scrve for a one (1) year term and three (3) Owners to serve for a two (2) year term; provided, however, that the first Board elected hereunder may be elected at a special meeting duly called, said Board to serve until the first annual meeting. Every Owner entitled to vote at any election for members of the Board may cumulate his votes and give one candidate a number of votes equal to the number of members of the Board to be elected, multiplied by the number of votes to which such Owners are other..;rise entitled, or distribute hi& votes on the same principle among as many candidates as he thinks fit. The candidates receiving the highest number of votes up to the number of members of the Board to be elected shall be deemed elected. All votes shall be cast by written ballot. Section 2. Term: Except as provided above, members of the Board shall serve for a term of two (2) years commencing on the first day of the month following the meeting at which they are elected or until their respective successors are elected, or until their death, resignation or removal, whichever is earlier; provided that if any member ceases to be an Owner, his membership on the Boa).:1 shal~ thereupon terminat, Any member may resign at any time by giving written notice to the Secretary, and any -4 -113 member may be removed from membership on the Board by vote of the Owners; provided that unless the entire Board is removed an individual member shall not be removed if the number of votes cast against his removal exceeds sixteen and two-thirds percent (16-2/3%) of the total vote cast in such an election. Section 3. Meetings: Three (3) members of the Board shall constitute a quorum, and if a quorum is present, the decision of a majority of those present shall be the act of the Board. The Board shall elect a President who shall preside over both its meetings and those of the Owners. In the case of a tie vote at a Board Meeting, the existing President of the Board of Directors shall cast the deciding vote. Meetings of the Board may be ~alled, held and conducted in accordance with such regulations as the Board may adopt. The Board may also act without a meeting by unanimous written consent of its members. The first annual meeting of Owners shall be called by Declarant within six (6) calendar months after the conveyance of a lot to an Owner. Section 4. Affidavit: Until the election of a Board of Directors, Declarant shall exercise all of the pm-ler, rights, duties and functions of the Board for the benefit of the Owners. After the first election of the Board, two (2) Board members shall execute, acknowledge and record an affidavit stating the names and addresses of the persons elected to membership on the Board. The most recently recorded of such affidavits shall be prima facie evidence that the persons therein are all of the incumbent members of the Board and shall be conclusive evidence thereof in favor of all persons who rely thereon in good faith. Section S. Powers and Duties: The Board (and Declarant until the election of the first Board of Directors) shall have the following a~thority and powers to be exercised for the benefit of the Association and the Owners. (a) To levy assessments in advance for maintenance and other purposes hereinafter provided; (b) To create an assessment fund into which the Board shall place all sums collected by assessment or otherwise, such fund to be used and expended for the purposes herein set forth; (c) To increase the annual assessment or vote a special assessment in excess of that amount required to meet any necessary additional expenses within the maximum herein specified; (d) To use and expend the assessments collected to maintain, care for and preserve the grounds located in the Common Area; (e) To pay taxes and assessments levied and assessed against the Common Area real property or jointly owned personal property, and to pay for such equipment and tools, supplies and o~her personal Fro- perty purchased for use in such maintenance; -5 - ,. I. -u ' 1.0 114 E 805 ?!:.; 331 (f) To use and expend the :lssessment collected to maintain, care for and preserve the Common Area in a manner consistent with the standards for public service set by City of Saratoga and the County of Santa Clara, and particularly in accordance with the Landscape Maintenance Agreement executed with the City of Saratoga. (g) To pay for all public utilities, legal and accounting services, insurance and other expenses necessary in the proper operation of the Common Area or the enforcement of these Restrictions; (h) To insure and keep insured all Common Areas against destruction by fire and other casualties; (i) To collect any delinquent assessments by suit or otherwise and to enjoin or seek damages from other owners for violations of the covenants herein contained on the part of the owners to be performed or for violations of the rules hereinafter referred to; (j) To employ the services of a person or firm to manage the affairs of the Association herein called the "Hanaeer" to the extent deemed advisable by the Board, as weLL as such other personnel as the Board shall determine shall be necessary or proper f-or·the operation of the Common Area, whether such personnel are employed directly or are furnished by the Manager; (k) To enter into contracts and to generally have the powers of a property manager in connection with the matters hereinbefore set forth, except that neither the Board nor any officer may encumberOr dispose of any interest of any owner to satisfy a judgment against such owner for violation of the covenants, conditions, restrictions or agree- ments imposed by these restrictions or the deeds to grantees. Provided, however, Declarant shall not enter into any contract which will bind the Association for a period of time of more than one (1) yeRr unless such contract contains a reasonable cancellation provision exercisable at the option of the Association; (1) To make reasonable rules and regulations concerning the use of the herein described real property and to amend the same from time to time, and such rules and regulations and amendments shall be binding upon the owners when the Board has approved. them in writing; a copy of such rules and regulations and all amendments shall be delivered to each owner prior to the time when the same shall become effective; (m) To acquire and pay for out of the assessment fund any materials, supplies, furniture, labor, services, maintenance, repairs, structural alterations, insurance, taxes or assessments which the Foard is required to secure or pay for pursuant to the terms of these Restric- tions or by law, or which in its opinion shall be neces~ary or proper for the operation of the Common Area or for the enforcement of these Restrictions. The Board shll also pay any amount necessary to discharge any lien or encumbrance levied against the entire property or any part thereof which may, in the opinion of the Board, constitute a lien against the Common Area rather t.han merely against the interest therein of -6 - 115 E 80S ;,c332 particular owners. Where one or morl' owners are responsible for the existence of such lien, they shall be jointly and severally liable for the cost of discharging it and any costs incurred by tbe Board by reason of said lien or liens shall be specifically assessed to said owners; (n) To keep the City of Saratoga Planning Department provided with a current address or post office box number for the Association. ARTICLE VT COVENANT FOR MAINTENANCE ASSESSMENTS: Section 1. Creation of the Lien and Personal Obligation o[ Assessments: The Declarant, for each lot owned within the properties, hereby covenants, and each owner of any lot by acceptance in such deed, is deemed to covenant and agree, to pay to the Association: 1. Annual assessments or charges; and 2. Special assessments for capital improvements, such assess- ments to be established and collected as hereinafter provided. The annual and special assessments, togeLlter with interest, costs and reasonable attorneys' fees, shall be a charge on the land and shall be a continuing lien upon the property against which each such assessment is made. Each such assessment, together with interest, costs and reasonable attorneys' fees, shall also be the personal obli- gation of the person who was the o,mer of such property at the time when the assessments fell due. The personal ~bligation for delinquent assessments shall not pass to his successors in title unless expressly assumed by them. Section 2. Purpose of Annual Assessments: The annual assess- ments levied by the Association shall be used exclusively to promote the recreation, health, safety and welfare of the residents in the properties and for the maintenance of the Cornmon Area. Said annual assessments shall include, and the Association shall acquire and pay for out of the funds derived from said annual assessments, the following: (a) Water. sewer, garbage, electrical, lighting, telephone and gas and other necessary utility service for the Cornmon Area, if any; (b) Fire insurance covering the full insurable replacement value of the Cornmon Area with extended coverage; (c) Liability insurance insuring the Association against any liability to the public or to any owner, their invitees or tenants incident to their occupation and/or use of the Common Area, with limits of liability to be set by the Association, such limits and coverage to be reviewed at least annually by the Association and increased or decreased at its discretion; (d) Workman's Compensation Insurance to the extent necessary to comply with any applicable laws, and such other insurance as may be deeme~ neces~~ry by the Board of Directors of the Association; -7 - 116 E 80S i'!~:: 333 (e) Standard fidelity bond covering all members of the Board of Directors of the Association and all other employees of the Associatton in an amount which shall be determined by the Board of Directors, as well as Officers and Directors liability insurance; (f) Haintenance, repair, repla'cement anrl all landscaping of the Common Area and such furnisclings and equipment for the Common Area as the Association shall determine are necessary and proper; (g) Planting, irrigation, and maintenance of the landscaping in the Common Areas, including, but not limited to, graded slopes, erosion control plantings and drainage-ways (both surface and sub-surface). In addition, the landscaping improvemen~s installed in the rights-of-way, easements and other property interests offered to the City of Saratoga for dedication (which said landscaping improvements shall be installed and maintained by the developer until acceptance by said City, and only thereafter shall become the maintenance responsibility of the Association) , will be maintained and paid for out of the annual assessments; (h) Any other materials, supplies, furniture, labor, services, maintenance, repairs, structural alterations, insurances, taxes or assess- ments which the Association is required to secure and/or pay for pursuant to the terms of these Restrictions or by law or which in the opinion of the Associations's Board of Directors shall be necessary or proper for the operation of the Common Area, or for the benefit of the lot owners and/or their interest in the CommoT;l Area, or for the enforcement of these Restrictions. Section 3. Haximum Annual Assessment: (a) Until January one of the year immediately following the first conveyance of a lot to an Owner, the maximum annual assessment shall be $1200.00 (b) From and after January one of the year immediately following the conveyance of the first lot to an Owner, the maximum annual assessment may be increased each year by the Board of Directors in an amount not more than five percent (5%) above the maximum annual assessment for the previous year, without a vote of the membership; (c) From and after January one of the year immediately following the conveyance of the first lot to an Owner, the maximum annual assessment may be increased by more than five percent (5) above the previous year's maximum assessment only by the vote or written consent of fifty-one per- cent (51%) or more of the members in each Class; (d) Subject to the above provisions, the Board of Directors may fix the annual assessment at such amount within the maximum as deemed necessary to fulfill the purposes of said assessments. Section 4. Special Assessment for Capital Improvements: In addition to the annual assessments authorized above, the Association may levy, in any assessment year, a special assessment, applicable to that year only, for the purpose of defraying in whole or in part, the cost of any construction, reconstruction, repair or replacer t of capital improvement upon the COUWlon Area, including fixtures and perso~al propercy related thereto, provided that any such assessment shall have the vote or written assent of fifty-one perc€nt (51%) of the members of each Class. 117 -I I SecLion S. Notice and QuoLum of Any Action Authori~ed Under Sections 3 and 4: Any action authorized under Sections j or 4 shall be taken at a meeting called for that purpose,written notice of which shall be sent to all members not less than thirty (30) days nor more than sixty (60) days in advance of the meeting. If the proposed action is favored by a majority of the votes cast at such meeting, but such vote is less than the requisite fifty-one percent (Sl%) of each Class of members, members who were not present in person or by proxy may give their assent in writing, provided that the same is obtained by the appropriate officers of the Association not later than thirty (30) days from the date of such meeting. Section 6. Uniform Rate of Assessment: Both annual and special assessments must be fixed at a uniform rate for all lots and may be collected on a monthly basis. Section 7. Date of Commencement of Annual Assessments: Due Dates: The annual assessments provided for herein shall cowmence as to all lots on the first day o'f the month following the conveyance of the Common Area. The first annual assessment 'shall be adjusted according to the number of months remaining in the calendar year. The Board of Directors shall fix the amount of the annual assessment against each lot at least thirty (30) days in advance of the annual assessment period, and written notice of the assessment amount shall be sent to every owner subject thereto. The Board of Di~ectors shall establish due dates for the assessments so that the same shall be payable in monthly installments of one-twelfth (1/12) of the annual assessment. The Association shall, upon demand, and for a reasonable charge, furnish a certificate signed by an officer of the Association, setting forth whether the assessments on a specified lot have been paid. Section 8. Effect of Nonpayment of Assessments: Remedies of the Association: Any assessment not paid within thirty (30) days after the due date shall bear interest from the due date at the rate of nine percent (9%) per annum. The Association may brine an action of law against the owner personally obligated to pay the same, or record and foreclose a lien against the property in accordance with the laws of the State of California, relating to the exercise of foreclosure power of sale (no~-judicial). In the event of action in Court, court costs and reasonable attorneys' fees shall be recoverable to the extent permitted by law. No owner may waive or otherwise escape liability for the assessments provided for herein by non-use of the Common Area or abandonment of his lot. Section 9. Subordination of the Lien to Horlra'ges: The lien of the aseessments provided for herein shall be subordinate to the lien of any mortgage. A sale or transfer of an:,' lot shall not affect the assessment lien. However, the sale or transfer of any lot pursuant to mortgage foreclosure or any proceeding in lieu thereof, shall extinguish such lien. No sale or transfer sha] 1 H:lieve such lot from liability for any assessments the~~after ~ecoming due or fre", the lien thereof. -9 - '-" w. -..." toi 118 E 805 P!:: 335 Section 10. Assessment SUlplus in Trust: No less than once each calendar year, the members shall receive an accounting of assess- ment receipts and disbursements since the last accounting. If such accounting shows that a surplus of cash resulted [rom assessments, the membership shall vote as to whether to refund all or part of such surplus to the members or whether to have the excess assessments carried over to future assessment periods and used to reduce future assessments. All assessments and dues are declared to be trust funds. The Association shall receive all assessments and dues as trustee for the various owners and shall apply said funds solely for care and maintenance as provided for in th~ Declaration of Covenants, Conditions and Restric- tions. Upon sale or transfer of any lot by an owner, the owner's interest in the trust fund shall be deemed automatically transferred to and there- after owned by the successor or transferee of such OHner. ARTICLE VII USE RESTRICTIONS Section 1. Architectural Control: (a) No building, outhouse, garage, fence, Hall, retaining wall, or other structure of any kind shall be erected, constructed, placed or maintained on said property, or any part thereof, nor shall any altera- tion, addition, changing, repairing, remodeling, or adding to the exterior thereof be made, unless prior to the commencement of any construction, excavation or other work, two complete sets of plans and specifications _ therefore, including front, side and rear elevations and floor plans for each floor and basement, and two plot pla~s indicatinp, and fixing the exact location of such structures, or such altered structure, on Lhe residential building plot with reference to the street and side lines thereof, shall have been first submitted in Hriting for approval and approved in writing by the Declarant or its duly authorized agent. Approval of such plans, specifications and location of buildings by the Declarant or its duly appointed agent shall be endorsed on both sets of the said plans and specificati~ns and one set shall forthwith be returned by the Declarant to the person submitting the same to the Declarant and the other shall be retained-by the Declarant or its duly authorized agent. (b) The approval by Declarant of any plans or specifications submitted for approval as herein specified shall not be deemed to be a waiver by the Declarant of the right to object to any of the features or elements embodied in such plans or specifications if and when the satre feature or elements are embodied in any subsequent plans or specifications for approval for use on other lots. -10 - ,'':;' 119 1 I ~ Cc) After such plans and specifications and other data submitted have been approved by Declarant, no building, outho 1Jse, p,arage. fence, wall, retaining wall or other structure of any kind shall be erected, constructed, placed, altered or maintained upo~ said property unless the same shall be erected. constructed or altered in conformity with the plans and specifications and plot plan theretofore approved by Declarant, or its duly appointed agent, as hereinabove provided in this Paragraph, Section II, and subparagraph hereof. Cd) If any building, outhouse, garage, fence, wall retaining wall or other structure of any kind shall be erected, constru~ted, placed, altered or maintatned upon said property, other than in accordance with the plans and specifications and plot plan therefore, approved by Declarant, such erection, construction, placing, alteration and mainten- ance shall be deemed to have been undertaken without the approval of the Declarant ever having obtained as required by this Declaration. (e) Following the expiration of one (1) year from the date of completion of any structure or. alteration, such structure or alteration shall be deemed to comply ,,,ith all of the provisi.ons of this Paragraph, Section II, and subparagraphs thereof, unless notice to the contrary shall have been recorded in the office of the Country Recorder of Santa Clara County or legal proceedings shall have been instituted to enforce such compliance. (f) In the event Declarant shall fail for a period of thirty (30) days to approve or disapprove any plans, specifications or plot plans submitted to them for approval, the same shall be deemed to have been approved. (g) Any agent or officer of Declarant may at any reasonable time enter and inspect any building or property subject to the juris- diction of Declarant, under construction or on or in which such agent or officer may believe that a violation of the covenants. restrictions, reservations, servitudes or easements is occurring or has occurred. (h) At such time as the record title to no part of said property or property abutting same shall vest in and be o\med by Declarant herein or after six (6) years after the date hereof, whichever occurs first, all of the provisions for the rights to and enforcement of the foregoing provisions for the approval of plans, specifications and plot plans shall be vested either in the Association acting by and thruugh an Architectural Control Con®ittee composed of such of its members as may be specified by the Association, or in event said Association shall not then exist, then in such a conunittee of three (3) property o\mers-in the said property as may be appointed by Declarant~ in which latter event, Declarant may, from time to time, appoint a new committee for such purposes and the authority of the old conunittee and the members thereof shall there- upon cease and terminate. Section 2. Land Use and Building Tvpe: No lot shall be used except for residential ?urpose. No building shall be erected, altered, placed or permitted to Lemain on any lot other than one detached single- family dwelling. -11 -120 1 1 r ! i I . i E 805 i'!~: 337 Section 3. Dwelling Cost, Quality and Size: No dwelling shall be permitted on any lot at a cost of less than $100,000. based upon cost levels prevailing on the date these covenants are recorded; it being the intention and purpose of the Covenant to assure that all dwellings shall be of a quality of workmanship and materials substan- tially the same or better than that which can be produced on the date these Covenants are recorded at the minimum cost stated herein for the minimum permitted dwelling size. Thp. floor area of the main structure, exclusive of garages, shall not be less than 2,000 square feet, nor shall it be more than 4,600 square feet inclusive of garabes. Section 4. Building Location: No building shall be located on any lot nearer to the front line or. nearer to the side street line than the minimum building setback lines in accordance with the City of Saratoga Ordinances. For the purpose of this Covenant, overhangs, steps and open porches shall not be considered as a part of a building, pro- vided, however, that this shall not be construed to permit any portion of a building on one lot to encroach upon another lot. Section 5. Driveways: Driveways greater than 50 feet in length and private access roads shall be maintained at all times in a condition acceptable to the Santa Clara County Central Fire District and the City of Saratoga. Section 6. Nuisances: No noxious or offensive activity shall be carried on upon any lot or the Common Area, no shall anything be done thereon which may be or may become· an annoyance or nuisance to the neighborhood. Section 7. Temporary Structures: No structure of temporary character, traileri basement, tent, shack, garage, barn or other out- building shall be used on any lot or the Common Area at any time as a residence either temporarily or permanently. Section 8. Signs: No sign of any kind shall be displayed to the public view on any lot or the Common Area without the prior written consent of the Association except signs used by a builder to advertise the property during construction and sales period, customary name and address signs, and a lawn sign of not more than five square feet in advertising the property for sale or rent. Section 9. Livestock and Poultry: No animals, livestock or poultry of any kind shall be raised, bred or kept on any loi or the Common Area. Dogs, cats or other household pets may be kept on private lots provided that they are not kept, bred or maintained for any com- mercial purpose. Section 10. Garbage and Refuse Disposal: No lot nor the Common Area shall be used or maintained as a dumping ground for rubbish. Trash, garbage or other waste shallnot be kept except in sanitary containers. All equipment for the storage or disposal of such illaterial shall be kept in a clean and sanitary condition. -12 - 121 Section 11. Oil and Mining Operations: No oil drilling, oil development operations, oil refining, quarrying or mining operations of any kind shall be permitted upon or in any lot or the Common Area, nor shall oil w.el1s, tanks, tunnels, mineral excavations or shafts be per- mitted upon or in any lot. No derrick or other structure designed for use in boring for oil or natural gas ·shall be erected, maintained or permitted upon any lot. Section 12. Sight Distance at Intersections: No fence, wall, hedge or shrub planting which obstructs sight lines at elevations between 2 and 6 feet 8.bove the roadways shall be permitted to remain on any corner lot within the triangular area formed by the street property lines and a line connecting them at points of 25 feet from the intersection of ther street lines, or in the case of a rounded property corner from the inter- section of the street if said property lines are extended. The same sight .1ine limitations shall apply on any lot within 10 feet from the inter- section of a street property line with the edge of a driveway or alley pavement. No tree shall be permitted to remain within sufficient height to obstruct such sight lines. Section 13. V~hicles: No trailer and/or boat, and/or truck and/or inoperative automobile shctll be kept or stored on: (a) Any lot unless enclosed within a carport or g3rage, or unless it is kept or stored on the.rear 50 feet of the lot and is not visible from the street; or (b) On the Common Area. Section 14. Antennas, To~ers, Poles or Structures: No antennas, towers, poles or any structure to be used for the purpose of receiving radio, television or related signals with the exception of equipment installed by a duly licensed cable television franchisee, or its successors or assigns, shall be installed, affixed, mounted or con- structed on the real property hereby conveyed, so as to be visible to the public view. Any variation from this covenant shall be subject to .Architectural Control Committee review. Section 15. Erosion Control Areas: Within the slope areas, no structure, planting or other material shall be placed or permitted to remain or other activities undertaken which may damage or interfere with or change the direction of flow of drainage channels or obstruct or retard the flow of water through drainage channels. The erosion control and sloped areas of each lot and all improvements in them shall be maintained continuously by the owner of the lot. Section 16. Common Area Alteration or Construction: Nothing- shall be altered or constructed in or removed from the Common Area except upon the written consent of the Association and the written approval by the City of Saratoga. -13 - 122 E 805 ?~~: 339 Section 17. Lot Development: Declarant's transferees will .undertake the work of developing all of the lots included within said property. The completion of that work and sale, rental and other dis- posal of residential units is essential to the establishment and welfare of said property as a residential community. In order that said work may be completed and said property be established as a fully occupied resi- dential community as rapidly as possible, nothing ir. this Declaration shall be understood or construed to: . (a) PrevenL Declarant, its transferees, or its or their contractors, or subcontractors, from doing on any part or parts of said property owned or controlled by Declarant or its or their repre- sentatives whatever they determine to be reasonably necesary or advisable in connection with the completion of said work; or (b) Prevent Declarant, its transferees, or its or their representatives from erecting. constructing andmaintaining on any part or parts of said property owned or controlled by Declarant, or its transferees, or its or their contractors or subcontractors, such struc- tures as may be reasonably necessary for the conduct of its business and disposing of same in parcels by sale, lease or otherwise; or (c) Prevent Declarant, or its transferees, or its or their contractors or subcontractors, from conducting on any part or parts of said property owned or controlled by Declarant, or its transferees, its or their business of completing satd work and of establishing said pro- perty as a residential community and of disposing of said property in parcels by sale, lease or otherwise; or (d) Prevent Declarant, or its transferees, or its or their contractors or subcontractors, from maintaining such s{gn or signs on any of said lots owned or controlled by any of them as may be necessary in connection with the sale, lease or other disposition of the properties. As used in this Section and its subparagraphs, the \-lords "its transferees" specifically do not include purchasers of lots improved with completed residences. Section lao Insurance: Nothing shall be done or kept on the Common Area which shall increase the rate of insurance relating thereto without prior written consent of the Association, and no m-mer shall .permit anything to be done or kert on the Common Area which would result in the cancellation of insurance on any part of the Common Area or which would be in violation of any applicable law. Section 19. Landscaping: All landscaping installed by the developer along the emergency access road in tract no. 6528 and in Common Areas shall be maintained by the developer during the period of construc- tion and shall thereafter be the responsibility of the Association. All landscaping installed by the developer on private lots shall be maintained by the developer until the lot is sold and occupied. Within ninety (90) days after taking title, each owner agrees to improve, keep and maintain the front area of his real property in a neat and orderly appearance. The front .rea is defined as ~hat portion commencing at the curb line and -14 - 123 1 \ E 80S i'!~: 340 \ ext;ending to the residence-improved !'ortion of the real property. This time period may be extended by the Declarant or the Association, upon application, for causes beyond the reasonable control of the mvner. Section 20. Improvement Plans: A roadway adjacent to lots 68, 69, 75 and 76 shall be constructed to one-way standard width as part of the improvements installed for Tract No. 6528 and may be used as both a private driveway and an emergency access road. The Association shall maintain this and all other private roads in the development after conveyance of said lots with the exception of the road to the water tank owned and maintained by San Jose Water Works and which is provided for in Article IX, Section 2 herein. Section 21. Scenic Easement Agreement: A Scenic Easement Agreement has been entered into between the City of Saratoga and the Declarant for scenic easements in the development. Said Agreement may be amended only with City permission, and it shal] be enforced by the Associ- ation and may be enforced by the City of Saratoga, at the City's dis- cretion. ARTICLE VIII OBLIGATION TO REBUILD Section 1. Damage and Destruction Affecting Residences -Duty to Rebuild: If all or any portion of any residence is damaged or destroyed by fire or casualty, it shall be ~he duty of the owner of said residence to rebuild, repair or reconstruct said ~esidence in a manner which will restore it substantially to its appearance and condition immediately prior to the casualty. Section 2. Variance in Exterior Appearance and Design: Any owner which has suffered damage may apply to the Declarant or its duly authorized agent for reconstruction, rebuilding, or repair of his resi- dence in a manner which will provide for an exterior appearance and design different than that which existed prior to the date of the casualty. Application for such approval shall be made in writing together with full and complete plans, specifications, working drawings and elevations showing the proposed reconstruction and the end result thereof. The Declarant or its duly authorized 'agent shall grant such approval only if the design proposed by the owner would result in a finished residence in harmony of exterior design with other residences on the properties. Failure of the Declarant or its duly authorized agent to act within thirty (30) days after receipt of such a request in writing coupled with drawings and plot plans showing the full and complete nature of the proposed change shall constitute approval thereof. Section 3. Time Limitation: The owner or owners of any damaged residence and the Declarant shall be obligated to proceed with all due diligence hereunder and commence reconstruction within three (3) months after the damage occurs and complete reconstruction within nine (9) months after the damage occurs, unless prevented by causes beyond their reasonable control. -15 - = 124 ARTICLE IX \ , CITY IMPOSLD CONDITIONS E 80S ?!~: 341 Section 1. Haintenance Covenant and Enforceability: The Association shall cause the Common Area, landscaping, improve10 ents, public rights-of-way, individual lots and Open Space to be maintained in good and orderly condition, repair and maintenance (including, but without limitatiorls of the foregoing, the replanting and. replacing of any trees that may become diseased, destroyed or die; maintenance of the earth surface and slopes - both natural and man-made -including subdrains, maintenance of natural vegetation in the Open Space, repair ar.d maintenance of all drainways natural and man-made, surface and subsurface -and appurtenate structures, maintenance of trails and pathways, repair and maintenance of retaining walls for private and public streets, repair and maintenance of private access roads and appurtenate structures, and repair and maintenance of silt retention structures and devices; but not including public street improvements from back of curb to back of curb, and the earth subgrade therefore, nor public storm drain conduits and inlet/outlet structures within the outside perimeter 6f the conduit)to the standards of accepta- bility of the City of Saratoga. In the event the Association fails or refuses to properly keep ~nd maintain said landscaping, etc., the City shall have the right, but not the obligation, to cause said upkeep and maintenance to be furnished and to record a lien against the properties for the amount of costs and expenses incurred by the City in furnishing said maintenance. Such lien may be enforced by the City in a civil action brought in any court of competent jurisdiction, or, in the alternative, may be assessed against the properties as a special assess- ment·and collected by the City (all provisions of law relating to tax delinquency being expressly made applicable thereto) . . Section 2. Water Tank Road: The upkeep and maintenance for the road to the water tank ·shall be in accordance with the Agreement between the homeowners of lots 61, 62 and San Jose Water Works. Section 3. Pools: No pools (except spas) may be constructed or permitted to exist in: (a) Tract 6526 on lot 19 of the Final Map; and (b) Tract 6528 on lots 6, 7, 8, 11, 12, 14, IS, 16, 17, 18, 20, 21, 32, 33, 34, 35, 36, 37, 39, 40, 42, 50, 51, 52, 54, 59, 60, 62, 63, 64, 65, 66, 67, 68, 69, 70, 71, 72, 74 and 75 Pools on the remaining lots are to be placed on slopes of 30% or less and will be subj ect to City Staff design revievl to insure correct placement in relation to trees and slope. Decisions of said City Staff may be appealed to the Planning Commission through the Design Review process. Section 4. Recreation Courts: No recreation courts may be constructed or permitted to exist on any lot. 19, 53, 73, Section 5. Design Approval: Construction of residences require Design Review Approval by the City. Individual house Design shall be -16 - i15 ", «, I 125 E 80S r!;: 342 evaluated on the basis of compatibility with the physical environment and compliance with Site Development l'lan. Complete plans for all onsite grading shall be submitted for evaluation. All gradi~g shall be contoured so as to form smooth transitions, and all grading shall result in smooth transitions between natural and man-made slopes. Section 6. Fences and Walls: Fences, walls and hedges may be constructed or planted only per the City of Saratoga's HC-RD Zoning Dis- trict Regulations -"proximate to the principal structure and in no event to enclose or encompass an area in excess of 4,000 square feet". ARTICLE X GENERAL PROVISIONS Section 1. Enforcement: The Association, the Declarant, the City, and any owner, shall have the right to enforce, by any proceeding at law or in equity, all restrictions, conditions, covenants, reservations, liens and charges now or hereafter imposed by the provisions of this Declaration. Should legal action be necessary, the prevailing party shall be entitled to recover its court costs and atlurneys' fees in addition to any other judgment or order sought. Section 2. Severability: 'Invalidation of anyone of these covenants or restrictions by' judgment or court order shall in no way . affect any provisions which shall remain in full force and affect. Section 3. Amendment: The covenants and restrictions of this Declaration shall run with and bind the land, and shall inure to the benefit of and be enforceable by the Association or the owner of any lot subject to this Declaration, their respective legal representatives, heirs, successors and assigns, for a ~erm of twenty (20) years from the date this Declaration is recorded, after which time said covenants shall be automatically extended for successive periods of ten (10) years unless revoked by an instrument signed by not less than seventy-five percent (75) of the lot owners in each Class of membership and consented to in writing by the City of Saratoga. The covenants and restrictions of this Declaration may be amended by an instrument signed by not less than seventy-five percent (75%) of the lot owr.ers in each Class of membership and/or by a court judgment and written consent of the City of Saratoga. and in no other way. Any such amendment must be recorded in the office of the Santa Clara County Recorder to become effective. Section 4. Subordination: It is further provided that a breach of any of the conditions contained herein or of any re-entry by reason of such breach shall not defeat or render invalid the lien of any Mortgage or Deed of Trust made in good faith and for value as to said premises or any part thereof; but said conditions shall be binding upon and effective against any owner of said premises Hhose title thereto is acquired by foreclosure, Trustee's Sale or otherHise. Section 5. Annexation: (a) Annexation Pursuant to Approval: Upon approval in writing of the Association, pursuant to a two-thirds (2/3) majocity of the voting power of its members, or the written assent of such members, excluding the voting power or written assent of the Declarant, the o~ner of any property who desires to add it to this DC<...i.aratiu,j and to subject it to the jurisdiction of the Association. may file of -17 -to '" , {L')i - 126 ,~ , record a Declaration of Annexation as described i~ Section (5) (c) of this Article. The procedure set forth in this Section shall be in addition to and not in substitution for the procedure outlined in Section (b) of this Article. (b) Annexation of Other Real Property by Developer: The developer may, without consent of the'members of the Association or lot owners, annex any additional lanu described in Exhibit "A" allal:heu hereto and upon the completion of said annexation, the owners of the lots located in the annexed property shall become members of the Association and entitled to the use and the enjoyment of the Common Area. This annexation procedure shall be subject to the following conditions: 1. Any annexation pursuant to this Section shall be made prior to six (6) years from the date of the issuance of the most recent Public Report issued by the Department of Real Estate for any of the properties described. 2. The development. of tlH-' a·iditional tracts shall be in accordance with the General Plan of development submitted to the City of Saratoga with the processing papers for this tract. 3. Detailed plans for the development of each portion of the additional tracts shall have b~en submitted to, and approved by, the City of Saratoga prior to the development thereof. 4., There shall have been recorded with respect to such additional tract, a Declaration of Annexation or similar instrument making the lots herein subject to this Declaration, including provision subjecting said lots to assessment by the Association. Said Declaration shall designate which land is for residential use and which is for Common Areas, if any, to be owned by the Association, 5, Prior to the conveyance of any improved lots in a recorded tract located within the real property described in Exhibit "A" of this Declaration, fee simple title to the Common Area within said tract shall ·be conveyed to the Association, free and clear of all encu~bcrtinccs tind liens, except current real property taxes, which taxes shall be prorated to the date of transfer, and easements, conditions and reservations then of record, including those set forth in this Declaration. (c) Declaration of Annexation: The additions authorized under the foregoing Sections shall be made by the recordation of a Declaration of Annexation with respect to the additional properties which shall extend the scheme of this Declaration to such properties. (d) Complimentary Changes: Any Declarations of Annexations contemplated above may contain such complimentary additions and modifi- cations of the conditions, covenants, conditions and restrictions con- tained in this Declaration as may be necessary to reflect the different -18 - 127 E 805 ?!s: 344 character, if any, of the added properties, to the ~xt~t not inconsis- tent with the scheme of this Declaration. In no evrent, however, shall any such Declarations of Annexation, merger or conswlid~rion, revoke, modify or add to the covenants established by this ill£cl~ration with respect to the property already subject to ~his DecllBra~ion, except as hereinabove otherwise provided. IN \VITNESS vlHEREOF, the undersigned, being the. J)ec)a,rant herein r.J/ _ has hereunto set its hand and seal this~ day ot: {~1dJV 19 79. BIACKI<lELL FK:MES, a partnership By JACK R. BIA~, INC. ~ '~..r7 r, Bl.~tC!:fc~c£~ / ck R. Be .. , . ( .' ,'~ " The undersigned, as Trustee, he.re~J =nsents to, a~oves, je-ins in ~ execution of and subordinates to tre foregOing Declaration of Covenants, Corrlii.ti-ons and Restrictions. -19 - ~;-J .,-- -"J }:-:- ~: -u~: -.~ ~~~ ~~ .r!~ ~_J ( .. ;<to 1 128 PARCEL NO.1: 158Gb5-C Pap;e 9 Lots 1, 2, ~l, 12 and 13, as shown upon that certain t-:ap entitled, "Amended Hap of the Subdivision of the Farr Ranch, being tht.: S. [. 1/l l of Sec. 26, par~ of the S.W. 1/4 of Sec. 26 and W. 1/2 of the N.r.. 1/4 of Section 37 T. 7 S. R. 2 W. H.D.H.", which Hap was filed for record' in the office of the Recorder of the County of Santa Clara, State' of California on July 26, 1907 in Book L of Maps, at page 90, a~d the East one-half of the Northwest quarter (East 1/2 of N.W. 1/4) of Section 35 in Township 7 S. R. 2 W. H.D.B. & H. EXCEPTING THEREFR0l1 a tract of land conveyed by Fra.nces Elizabeth Parker to George Rothermel, by Deed dated October 13, 1920 and recorded Octob;;r 16, 1920 in Book 521 of Deeds, at page 543, and Inore particularly described as follows: Beginning at the Northeast corner of thdt certain pit::ce or parcel of land described in I.Jet::d of Rudolph r. Ohln dnd Emma Ohm, his wife, to Frances Elizabeth Parker, dated May 19, 19:10 i.mel recorded May 2!:l, 1':l20 in Book 518 of Deeds, at page 87, Records 0 ~ Santa Clara County, State of California and running thence in a Westerly direction along the Southerly line of land belonging to G. Rothermel 64 feet; tht:ncl: in a Southeasterly direction 4!l feet; thence in dn L:.sterly direction 7"2 1/2 feet, more or less, to the Western lint of d piece or purcel of ldnd belonging to G. Rotherlrel; thence along sdid line in a Northwesterly direction 85 feet to the point of'beginnine, and beine a part of the Las: one-half of the Northwest Quarter of Sectiori 35 T. 7 S. R. 2 w. ALSO EXCEPTING THEREfROM so much thereof, dS conveyed by 'v'alley Title Company of San1:a Clara County, a corpocation, to Pellinsuld Recreation Inc., a corporation, by Deed dated Dt::cember 23, l'}SI:l and record",d December 23, 1958 in Book 4270 Qf Official R8cords, page 3G6, dnd more particularly described as follows: Portion of the Northerly 1/2 of Sectioll 35, Township 7 S. Rdll!.:e 2 W •• H.D.B. & H., and also portion of Lot 6 and Lot 11 of the "Subdivision of the Farr Ranch", a copy of which was recorded ill the office of the Recorder of Santa Clara County ill !.look L a f Haps, dt page 1, and an amended.copyon file in Book L of Maps, page 30, and being more particularly described as follows: neginning at a point which I)ears S. RGO '.!"I' \,,1 E4.00 fet!t f,"')r:\ the corner common to Lots 6 and 8 of said Subdivi!>ion, said common corller being also the Northeast corner of the Lasterly half of the Northw€:st <Cont'd on llext page) EXHIBIT "A" -Page l~of 4 - J. ~) 129 I I .~-, l S IJ [) 10 :~ -c: !'dge 10 E 805 i'!:~ 347' quar1:~r of said S~c1:iol\ 3S; said point L>t!::'llg ,:csignutcj 011 ;;di:! ~,,:,divisioll Map as "f-ll", thence from said [,.::lint of ber,illliing dloC1r. tht ;;:.;utherly line of Lo1:S S and 9 of said Subdivision ,Lid the llorthcrly lille of sdid Section, S. 89° 27' 'vl. 1,272.30 fe"'-t to d 3/:," iron pipe ft'orn which point lies a 3 x 3 redwood stdke l;\arked 8/9 :,,,,dI'S :1. ll,)o 27 1 1:, S;J.7'j feet; 1:hence S. 0° 51' 05" 1:. 2,314.UO feet to <.l 31 1," iroll pip", r.ol1uIT,(;;nt; thence N. 43° 32 ' 30" I:., ::'0'1.04 f",,,,t to d J/"" iron lJi;:>e mOl1uIT,en1:; thence N. 33° 26' 40" !:. 521.96 fi::el: to d 314" iron pipe r.iOilUl:ll.!n~; thence N. 69° OG' 10" 1:. j3CJ.29 f\:!t'!t to d 3/4" iNn pipe monument; thenct:: S. 50" 41' 41" E. 222.98 ret!t 1:0 d 3/4" iron rip!! r.unument; thence 1<' GO 0' 0" E. 550.00 feet 1:0 a point: in the cent~r line of d creek fr0m which point a 3/4" ix'on pip~ monum",nt bedrs :I. l,o 00' (JO" L 30.00 feet; thence along the centt!r line of said creek 11. bJo 45' UO" L. 84.;>2 feet; N. 14° 23' 00" r:. 230.17 feet; N. '/70 DO' 00" L 87.00 feet dI\J I;. Ij 3° 21' 10" [. 319.90 feet 1:hence leavinb the center li:.e of said ct't!ek N. 10° 30' 00" r:. 40.00 fee"t "to d 3/4" iron pipe monument lyirq7, ill the center line of Prospect Ruad; thence dlolq.; the cent:",r l:"l.e of said road; N. 83° 39' 30" \-1. 103.79 feet to d 3/"" iron pipe HlOnU/T,erlt; thence N. 73° 04' 30" H. 91.52 fet!t to d 3/4" iron pipe mOllUlTU'et; tl. &1° 0'1 1 30" W. 83.30 feet to d 3/4" iron lJipe I:10nuIlUlt; Il. 24° 12' 10" H., 1'13.41 feet 1:0 a 3/4" iron pille monumt!rl"t; N. 03° 12' 20" 'd. 127.S1 feet; Il. 35° 29' 20" W. 64.!!2 feet to a 3/4" iron pipt:: Ir.onUI:1ent dnd S. 60" :'3' SO" W. 12'.40 fe .. t; t:hence 'It::dving said center line <lnd rUl1ni!lr, iL ~'J0 06' 10" W. 20.DO ft::et: to ct 3/'1" iron pipe 1:!C.)IlUment lying ill the H:>t'th- westerly lin~ of said rOdd; 'thencf:: U. 00° t~G' 30" 1.4. lt~.97 fet!t tu trlt point of beeinning. ALSO EXCJ:PTING Tli[El:rl\O~l that portion theI'<:uf cunvey",j 10 the :>a1l Jose ~later \o,/orks, by Deed ddted Jdlludry 'l, l'jhl ",;lIe! f'e<..:ord",d Jdnudt'v lU, 1961 ill Book 5037 of Official I<.ecords, j)dDc:'b3, d.::scriOtd as fo1luw5: Beginning at dn iron lJiy", at the most I,u;'thtorly curroe)' u! Pdceel "8" as said pcirct::1 is shown elll that certain Pecord of :';urvey 0: !~c!.:j Jio. 1107 of the San J.::lse. ''':dt",r '\·Iorks I\SSe~;Sll\el\t l.ot ;:0. 2L J, ci:Hi recol'tl~d in Book 128 of naps at rag", 17, l'<ecords of :';,lIltd C'ldt'd LJUnt:!; tl!"I\';e South llOo 27' 1.:o3.5t lU.3~ fc~t "to <ill iron ripe; theIlCto' frolf. a tdll!:Cnt that: b"'-drs South 119° 33' ;;",st curviIlP. to the left throu[.h d:l dIlf,le of GSo 30' with a radius of DU.Ou feet for an drc dist.<"nce 'Jf bo.:,'J feet to dn iron pipe; thence taIlg«nt to the leist :Jlenticr.e<.: CL;r';e ;~()uth 15° 57' LaSe 103.00 fe~t to all iron pipe; t:\ellce t.angent to lhe lii~,t mentioned courSe, cut'vinc to the riGht throui:h all o:1.11l.;le ·Jf lc4° 11,' 3U" with a radius of 92.00 [",eL for dn arc dista;lce ,:>f :J{J~.ci:i feet tJ dn iron pipe; thence from a tdngt.:ll"t that bears ;Iort)) 11° '.2' 30" 14,-,51: dnd leavinr, said curve North GO 00' Last 23.87 f.::et; theJ\ct UOl'th 53° 11&1 East 84.22 feet; th"'-nce "ol'th 14° 23' Last 1'.'3.11') feet to d11 ir'on p~pe (COJlt' J ull next Pdf,e) EXHIBIT "A" -Page 2 of 4 130 15855S-C Pdge 11 E 805 ?~:: 348 in the Northerly 1 ine 0 f t:h~ dbove men t:ioned parcel "B"; -:''::.enCe alcng said Northerly line Ilort:h 81° 13' Last: l17.58 feet to the ;-oint of beginning. Being all of PdrCl~l "B" as shown on the dforenentioneJ Record of Survey. Together with tho:: parcel of lanJ first l,<!rein Jescri:",d nil bdsement for the purpose of ingress and egress, and the instdlldti::r. dntl Eaintenance of public utili t:i~s and sewer pipe lines over, under dlld across the following described parcel of land: Beginning at a point which bears S. tlgo 27' W. [;4.00 feet from "the corner common to L:>ts 6 and 8 as said Lots are shown cr. the nat:' of the Farr Ranch, hereinabove referred to; said common c:::-ntr tJeing also the Northeast corner of the Easterly one-half of the ~;0rthwest quarter of Section 35~ T. 7 S. R. 2 W., H.D.B. & H., said !:Joint bein[. designated on said Hap of t.he carr Ranch as "f-ll"; thence from sdid point of beginning S. 0° 46' 30" 1:. ',5.97 feet to dn iron ;;ipe; thence S. 29° 06' 10" L 20.00 feet: to an iron pipe set in the c.:c::.ter line of Prospect Road; thenct:! alont; said cent:er line of Prospect Road tl. liDO 53' SO" E. 12.40 feet to a 3/ll" iron pipe found ilt an c±ngle point: '[herein; thence continuing' along said center line of Pros~C!ct Road S. 35° 29' 70" E. 64.82 fet:!t t:o a 2" x 2" hub Set: in the cen:",rline thereof at an angle poin t therein; t:hence continuin£ along said ce.;:u:cr 1 ine 'J f Prospect Road S. 03° 12' 20" L. 127.51 feet t:) a 3/4" iro!: pipe found at an angle point therein ; said p0iIl't being the True Poin:. of neginnin~ of this description; tht:!nct:! S. GSo 47' SO" \1. 20.00 feet; :ht::nce S. 18° OS' W. 211.19 feet; tht:!nct:! Suutherly and Easterly dlo~l d curve to the left wit:h rt r"ldius of 80 fee't and t:hrough d ct<ntr",::' =.ngle of 95° SO' for an arc distance of 133.Bl feE!t; thence S. 77° :...:" [. 74.00 feet; thence Lasterly and SOll'therly along a curve to the ::-:E;ht with a radius of 40 feet and through d. cE!ntral anf,le of 117 0 115 I :'01' an drc distance of tl2. 21 feet t:o a point. of compound curvature; -":,cllce cO:ltinuing Southerly along a curve t:o <:he left with d radius of 200 :<:.,1.: and through d central angle of 13° 17' 20" for an arc distance of 45. ::'1 feet; thence S. 26° 12' 40" W. 76.70 f"'t!t: t:o a point which bears S. 5o~ :'8' 10" L., 15.00 feet from a 3/4" 'iron pipe monument; thence :i, -:0 DO' 00" L. 87 feet; thence N. 25° 29' E. 78.14 feet; thence Northc~ly dnd WE!sterly along a curve to the left wit:h a radius of 100 feet and t::~.["Qur,h d central angle of 103 0 14' for an arc distance of 180.18 feet; t:he::.ce N. 77° 45' 'W. 77 feet; thence W.:est:erly and Northerly dIan?, a curve t: the rif'.!lt ... ith a radius of 20 feet: through a central angle of 95 0 5: t for dll arc distance of 33.45 feet; t:hence H. 18° 05' L. 53.00 fet<t; :::,,-IlCe Cll'Jnt; a curve to the right with a radius of 30 feet and through ,~ central (Cont'd on next page) EXHIBIT "An -Page 3 of 4 131 angle of 94° 15' for dn <1re: uistdnct of 113.3i> feet; ~hl:!no;l:! :;. '~E() 40' r:. 97.00 fee"t; thence II. 2IJo :'5' 30" r. )O.Oil feet to d 3/4" ir''.)11 pipe m::>nument found in th", cent",!, 1 ine :::l f Prospect P.OdU; thl:!llct:! d.lonr; till:! center line of Prospect: Road, N. Gl° at,' 3D" ' .. :. ·';3.30 feet to d 3/1," iron pipe monuml:!nt found; thence cOllt:lnuing alonr the centt::rlinl:! of Prospect Road, N. 24° 12' 10" H. 1'13.41 feet rJ "ttl", true point of oeginning. PARCEL 110. 2: COMMENCING Cit the cOlrunon corner for Sl:!ctions 2:', 26 ,1J1U 35, Township 7 South, Range 2 West, I-I. D.H., rUllning thellce Svutr,crly dlonl~ t~~ Easterly linf:: of said :;",CtiOIl 35, 5.25 chains; thence at richt dn!~1t.!s Westerly 20.00 chains; thence dt right aneles Ibrth 5.25 chains to the tlorth line of said Section 35 dnd thence at rip;ht: dllgll:!s L..lst<!rlj 20.00 chains to the point of heginning, and beinr ci j)<irt of thl:! [as t (,11<.:-ha1 f of the Northeas\: qUdrter of Sl:!ction 35, in TO\J/lshiF -j :;outh, !'\dJ1f'.e 2 West, M.D.B. & M., t08",th<>r with d 1'i[',ht of WdY 15 fc<>t I,-;id" ,doni: the East linf:: of the aforesaid Northedst quarter of Section 35 fro~ th~ above des·cribed land to the point of interseccioll of the rOddwdY dt the Southeast corner 0 f the 30 acre tract t;rdllted lJy Jd!;. L. GClrdon and Carrie H. Gordon, his I"ife, to ;..'I.n. G. Cotter and l~lt:!dnor G. C-.ltter, his vlife, by Deed dated March S, 1B'J4 and recorded llarL:h 5, 10'34 ill Book 1(;9 of ut:!ed:;, page 2ti, Sdnta C1dra Coullty f-:",cor.:is. EXHIBIT "A" -Page 4 of 4 132 ~-a:...l1'Z~ COKPAHY we, .l,~&$'l Pli (A~c"""'qd .. ticm) Wh*. Z'aClqJ:dli4,.au to I VAl,~t~T~t:l~,l~QY 30·0'"il. J'!rat Stn"~ SUJo", ~ nU3 .. 7129435 ....... l1li_01 'V""DI'Co~ AUG 41981 R1DAN ~A.MANN SJIIta IiIn ...,..:RECoRDE:"!. -"'1. Off.Jt!lIll!!e~rrJ WDDM. tbeze w.. tned for ~co!:d a t)ec11l%'~tlon of "strictiO!UJ,' d&1:e4 Au~t 21, U7J. a.cutelS by alackwall EOIIWUI, a putnenh1.p and Val.lay Title Cpmpany. a co~:I:'&tion, ana Z'e- cor4ad September 20. U19 in ao~ ZB~5 of Qffic=3.al beords, pai-r,Ii ~26. atfectinlJ all. of !r'rac~ Ho. 6526, Which Jl\ap w.,s fj,J..4 for: I rec~d. "in tlse office o~ t:ha lt8coftler: of tha County of SaJ1ta Clara. i State of Cal:Ua=1a. on Auguat 23, .1919 in. BOCllk 448 o~ Mapa, ~t page. 25, 2' anc1'2~_~ SAnta. Clar~ COunt.y ~l;!orcl.; and ~r tlle Ulldfl~&igned is the :ec:or'" owner of all of' t\ the l"ota ill .aid ~~act J and ~ wHlmBAS. the undersigned. aa ~er of all of the lots 1n~.ld ~r.CI~ 6526 de.ires to amend and modify said Dec~ration by c:ha~9'in!J1 Section 6 of Artiel. :tX; NCH. !1'UB2tFO'RE, ttle unde::aignad, .a owne~ of all of the lot. in uid Tract. 6526. does' h.~y &1ftend, and mod.ify said DeClAi'&~on of Datrictions by cb&ngihg the tOl~owin!l paragl:'aph; ~.ckicn 6. Pence. and Wallsi Fence., walls and 'hedqe., ma:r be constructed Qr: pliiit.a only pel; ~. City of saratoga'. SC-RD Zoning District Regulationa --proximate to the p:z;:$.ncipal 8tl:ucture and. in no event to 8nolos8 0%-encompua an axe. in eXCels. of 4.000 BqUa~ feet-, ~,type ot fenCing shall be l~ted to open wire mesh on wood frame. • All ()~er te:m8 and concliUons of the Deelaration of Res~ri~tion. hereinabove referred to shall remain in full torce . .and .ffect • . . ':.. . 133 f:oUf: ~I............... ..nu .. .cl.u .... ·." .. " ..... Ju. .... " .... " ............ t.e."br.all" .. " ................................. h_ H ., " •• ," ......... '" ....... ~ ................................... ~ .............................................................................. _.a.a.t......................... ................... . ..... ...... _I .11. -,.,.,w. ,.... HHfHt4 ,., ..u.w. ., ItntMtI ....... IIN'IIf, tfIII Il1H __ It ., It t, It, #H".t/) ..... ~ /II, WUOW. llIrirII ....... kittt/i of Mi m~~ NHfII _t4 H4 HHwt/"'~t4 It •• ,... Ittfj "r,.Hftt. ffItf\Iff4 M. HII .. . -.......... -t· ....... Itd .•• ««_ .................. ~ .. ,.?/~ " ..... , ........ 134 VALLEY TITLE COMPANY Escrow # 172653 "ACCOMMODATION" Co. Bill # 364-44-3 & 364-44-1 Code Area 15-039 WHEN RECORDED MAIL TO I I Parker Ranch Homeowners Association c/o Blackwell Homes 125 East Sunnyoaks Avenue I ~Campbell, CA 95008 ~ MAIL TAX STATEMENT TO NO SALE Name I Corporation Grant Deed INDIVIDUAL The undersigned Grantor declares '~he '~ax to be Address City & State SAME AS ABOVE Coun'I'y Transfer Tax $ ~-~O~--,--__ _Equity ___ Full Value L City Conveyance Tax $ _-~O~-__ _ VALLEY TITLE COMPANY, a corporation, does hereby GRANT TO PARKER RANCH HOMEOWNERS ASSOCIATION, the real property situate in the Ci ty of Sara toga, County of Santa Clara, State of California, described as follows: All of Parcel A and B as shown upon that certain Tract entitled, "Tract No. 6526", which Map was filed for record on August 23, 1979 in Book 448 of Maps, pages 25, 26 and 27, Santa Clara County Records. THIS CONVEYANCE IS MADE AND ACCEPTED AND SAID REALTY IS HEREBY GRANTED SUBJECT TO THE DECLARATION OF RESTRICTIONS RECORDED IN BOOK E805 OF OFFICIAL RECORDS, AT PAGE 326, ET SEQ., AND SAID DECLARATION OF RESTRICTIONS IS HEREBY INCORPORATED BY REFERENCE INTO THE BODY OF THIS INSTRUMENT THE SAME AS THOUGH FULLY SET FORTH HEREIN, AND MODIFICATION RECORDED AUGUST 4, 1981 IN BOOK G254 OF OFFICIAL RECORDS, PAGE 627. R£CEIVEOSEP 1 t"! . (/ 1981 WITHOUT WARRANTY EXPRESS OR IMPLIED IN WITNESS WHEREOF, said corporation has cflused its corporate name and seal to be affixed hereto and this instrument to be executed by its duly authorized officers, thiAth day of August ,19 81. VALLEY TITLE COMPA.~~Xa.·corpOra.tion ~7!f-..;;rJ "21 1-" L /:2!-:"' // p'/y...,..._. . B .c. .. '" <~".,.r' l .:.--c /'L~·-t Pete Borello, Executive Vice' 'Pr~sid'e~r" STATE OF CALIFORNIA COUNTY OF SANTA CLARA cIl:y .................................................................. :;-.. .. On this4th day of August ,1<81 . before m" Carole Edwards', a Notary Public in and for said County and State personally appeared Pete Borello known to me 10 be the Executive Vice Preside"! """ btt~~ffte::;!e:=bedb:e ::£@l;~ of the corporation that executed the within and foregoing instrument, and also known to me to be the personr who executed the within instrument on behalf of the corporation therein named and acknow- ledged to me that such corporation executed the same. CAROLE EDWARDS NOTARY PUBLIC • CALIFORNIA Sante Clara County My Commission Expires Apr. 9, 1982 VTC _ 103 R 1 135 · VALLEY TITLE COMPANY .~SCRQW ~Q~0~72653-l (CE) Wh~C~~HPaed, mail to: Ieodei aldie retat 01 Valle!) Title Company Valley Title Company 300 S. First Street San Jose. CA 95113 MODIFICATION OF DECLARATION OF RESTRICTIONS APR 2 3 1982 8:or,:M. G 742 P!GE 383 GEORGE A. MANN, Recorder T,TU"REAS h D 1 . f -.. s.a Clan CwIIJ, 00'1Cial itcds ~nL ,t ere was a ec a~at~on 0 Kestr~ct~ons, executed py VALLEY TITLE COMPANY, a corporation, recorded September 20, 1979 in Book E805 of Official Records,' Page 326 -349, Santa' Clara County Records, affecting all of "Tract No. 6526", which Hap was filed for record in the office of the Recorder of the County of Santa Clara, State of California on April 23, 1979', in Map Book 448 at Pages 25, 26 and 27; and WHEREAS, the undersigned, as owner of more than 75% of the lots in said Tract No. 6526, desires to amend and modify said Declaration by changing Article I, Section 3, Page 1; Article I, Section 5, Page 2; Article VII, Section 3, Page 12; Article IX, Section 3, Page 16; and Article IX, Sec:ion 6, Page 17, thereto -NOWTHEREFORE, the undersigned, as owner, does hereby amend and modify said Dec1~ration as to Article I, Section 3, Page 1, Article I, Section 5, Page 2; Article VII, Section 3, Page 12; Article IX, Section 3. Page 16; and Article IX, Section 6, Page 17, and henceforth said Section shall be as follows: REC FEE MICRO UENNOT SMPF Article I, Section 3, Page 1: "Property" shall mean and refer to that certain real property hereinbefore described as "Lots 4 thru 9 in- clusive, and 14 thru 19 inclusive, Tract No. 6526, and Parcel "A" as shown upon that cerfain Parcel Map recorded March 12, 1982, in Book 497 of Maps at Page 19, and, Parcels "A" and "B" as shown upon that certain Parcel Map recorded March 12, 1982, in Book 497 of Maps at Page 20". ---~--1- 1 136 Article I, Section 5, Page 2: "Lot" shall mean and refer to any plot of land shown upon the recorded Subdivision Map of the property, as amended by recorded Parcel Map, with the exception ot the Common Area. Article VII, Section 3, Page 12: Dwelling Cost, Quality and Size; No dwelling shall be permitted on any lot at a CORt less than $150,000.00 based upon cost levels prevailing on the date these covenants are recorded; it being the intention and purpose of the covenants to assure that all dwelling shall be of a quality of workmanship and materials substantially the same or better than that which can be produced on the date these covenants are recorded at the minimum cost stated herein for the minimum permitted dwelling size. The floor area of the main structure, exclusive of the garages, shall not be less than 2,000 square feet. The design of all structures to be built upon all lots situaeed within Tract 6526 and 6528 shall be subject to the re- strictions and procedures set forth in Ordinance No. NS-3.47, the Design Review Ordinance. Article IX, Section 3, Page 16: Pools: Pools are to be placed on slopes of 30% or less and will be subject to City Staff Design Review to insure correct placement in relation to trees and slope. Decisions of sa.id City Staff may be appealed to the Planning Commission through the Design Review process. Article IX, Section 6, Page 17: Fences and Walls; Fences, walls and hedges may be constructed or planted only per the City of Saratoga's HC-RD Zoning District Regulation -"proximate to the principal structure and in no event to enclose or encompass an area in excess of 4,000 square feet". Fencing to be wood frame with wire mesh. -2- 137 1 -. , • • i I ~ .i 1 ~ ,~ ~ ~ ~ • ~ a; • 1, I' o • , •• . n! J ~ I~ j:: ;:: " , .,! L • •• · -. ~ n I~ 1: !.:: , .. ... . .... " 1 ' " . , !' i ;1, d I) !I'~ •• 1\ <I -.. v • • • i • . . -J 0. .. . '1 . . a " .! '1 •• •• '. •• , r l. ., II!~ '~ - "''' , 't" .. , ~l J" alll ~.' !) alii e q l! . '1 ., \Jli l ' I ~ t l . I II' Iii .~I l'!I'-!' : '1: l ' i;,i:.~! J • I"~ • ' I . 1·1 , , I' I! II , ,il I'lle-" ,\i'I('\ i "l j' 51 'I' ' 1. 1 I:i ~ 138 (D V i\.LLL 1 'J.' ~ .. !,:Lb \""Ul"l,r'" ~:-u~ .1. ESCROW NO. 175491 PB \-;Then Recorded Return te' Filt:! DECLARAT rON OF Iu~NEXATION'" H191p~GE 2B THIS DECLARATION is made thiR 7th day of Dec~rnber , 1982 by VALLEY TITLE .COMPANY, a California corpor.ation, hereinafter referred to as "Declarant", with reference to the following: A. Reference is hereby made to that certain, Declaration of Covenants, Conditions and Restrictions for Tract No. 6526, recorded on September 20, 1979 in Book E-805 of Official Records, Page 3~6-349, Santa Clara COlmty Records, State of California, (hereinafter referred to as "Declarant") B. Declarant is the sole owner of lots 1 thru 3 inclusive and 8 thru 13 inclusive of Tract 6528, and Parcels "G" and "H" as shown on that certain Parcel Ma~ recorded September 1st, 1982, in Map Book 504, at Page 7, more particularly described in Paragraph "D" below. Said property constitutes a portion of the real property desc~ibed in Exhibit "A" of the Decla,:ation referred to hereinabove. C. Section 5 of Article "X" of said Declaration provides that all or part of th£: l:eal property uescrib,d in said Exhibit "A" may be a~nexed to Tract No. 6526 and added to the scheme of the Declaration and subject to 'd:-.,e jurisdiction of the Parker Ranch Homeo\'merc; Association ur;on the conditl.om stated in said Sections, by filing of a DecLu-ation, pursuant to subseetion b-l, 2, 3, 4 and 5 of said article. D. Blackwell H,)mes has complied with the conditions stated in subsection b-l, 2, :3, 4 and 5 of Article "X", Section 5, of said Deciaration and hereby declarHs that the real property located in the City of Saratoga, County of Santa Cla;"~' State of California, described as: 1. Lot: 1 thru :) inclusive and 8 thru 13 inclusive as shown upon the Hap of Tract 652&, which map was filed for reco't"d in the office of the Recorde:!:' ()i' the County of Santa Clara, State of California on May 3rd, 1982, in Map Book 499, of Maps at Pages 35 -41, and Parcels "G" and "H", as shown on that certain Parcel Map recorded September 1st, 1982, in Map Book 504, at Page 6, being residential lots and parcels, and Parcels "A", "B", "c" and "D" being the Common Area Parcels, as shown on the Ma? of Tract 6528, which Map was recorded on May 3rd, 1982, in Map Book 499, of Maps at Pages 35 -41. shall hereafter be held, transferred, sold, conveyed ar.d occupied subject to the Covenants, Conditions, Restrictions, charges and liens set forth in said Declaration and by this reference thereto said Declaration is hereby incorporated herein, all of which shall run with and apply to and be binding upon all parties having or acquiring any right, title or interest upon said real property and ever1 part thereof as a servitude in favor of each and every parcel thereof as the dominant tenement or tenements. -1- 139 H191p!GE 29 E. Date of Co~encement of AnnuaL Assessments: Due· Date: The first monthly installment c.f the annual assessments provided [or in said Declaration shall commence as to alL lots.descrlbed in Parusraph "D" (1) above on the first daj of the first month following the date of recordation of this Annexation. EXECUTED this 7th day of _1 .... ).t::e "-c ... e"'ml1.bUec..Lr ________ 198 2 President STATE OF CALIFORNIA, ....... J IS. Counly 0/ ............. p..~D.t~ .... C..l9~9 .. . On .... .Pe.c..e.m.~~e.~.7.1 .... 19..6.~ b.-Iou m, a Notary Public in and lor said CJunly and Siall jJrrIonally aPPlaud ........... );.e.!iL Ty.l.~;t" ................... . ............. ino,,·. 10 mt 10 br Int ,I\!'I.$ ;(..$.t.i3,D..!: ... .Yi.q~ ........... P",iJrnl ~ ........................ ......................... . ............. *~lGKJlKHmcXIK .......................... . ......... XXt~ 0/ lilt cur/ora/ion 'ht!1 IX((UltJ "it tfJ:;thin and fortgoing instruml'nl, and OI'SO l-nown to m, to hi thl prrson (I) 'Who tXfCu/,d tl" 'fA. 'IMn inslrumtnl on br1ialj 0/ tilt corporation Illtrd" namld and acknowlrdgtd to ntt thaI such corpora/ion txuultd 'h' samt . ~ ~' ~" VL LAVERDE NCT~ ~y ?L'5l1C • '.:AlIF()RNIA ".!.,hP;" C:"ARA COUHTY ~v C..,'nmiuion Expire, tA,H. 8 1985 ~~'T'~"""""" .... ---.. J .. t/.<kL1dL.~.tLu ... Notary Public ACKNOWlEDGMENT-CORPORATION VTC.f27 140 H191 P~GE 30 753725.1 \~ \ C\. \. ~~ "2.. S leanWet ....... ., Valley Title Companp DEC. 81982 8:OMM GEORGE A. MANN, Recorder s.ea an c..e" Of ....... 141 DECLARATION OF ANNEXATION 7904186: day of _M:...:..:::(J~V_''eIJ1:.:..:...b:::....:-e...:../''' __ • 1983 THIS DECLARATION is made this ~O by VALLEY TITLE COMPANY. a California c04poration. hereinafter referred co as "Declarant", with reference to the following: 1113 :'!GE 496 A.~fe;cence is, herby made to that certain Declaration of Covenant Conditions and Restrictions for Tract No. 6526, re<?orded on September 20, 1979 in Book E~8Q5 of Official. Records, Page 326 -349,. Santa ClaraCoun- ty Records, State of California, (hereinafter referred to as "Declarant") B. Declarant is the sole owner of lots 14 and IS, 20 thru 22 inc- lusive. 37 thru 40 inclusive and ~ot 76 of Tract 6528, and Parcels "E" and "F" as shown on that certa';'" Parc~':' Map recorded September.·lst, 19-$)~. t::. Map Book 504, at page 7, and Parcel "K" as shown on that cer- tain Parcel Map ~corded March 3rd, 1983, in Map Book 509, at page 49, more particularly described in paragraph "D" below. :"Said property constitutes a portion o£ the real property described in Exhibit of the Declaracion referred to hereina~ove. C. Section 5 of Article "X" of said Declaration provides that all. or part of the real property described in said Exhibit "A" maybe annex.ed to Tract No. 6526 and added to the scheme of the Declaration and subject to the jurisdiction of the Parker Ranch Homeowners Association) upon the conditions stated in said Sections, by filing of a Declaration, pursuant to subsection b-l. 2, 3. 4 and 5 of said article. J> D. valley Title Co. has complied with the conditions stated in subsection b-l. 2.. 3, 4 and 5: of Artic~e "X", Section 5·" of sa~d Dec- laration and hereby declares that the real p4"operty located in the City of Saratoga: County of Santa Clara, State of California, described 'as: 1. Lots 14 and 15, 20 thru 22 in~lusive, 37 thru.40 inclusive and lot 76 as shown upon the Map of Tract 652.8; which Mapwas filed for record in the office of the Recorder of the County of Santa Clara, State of Cali·fornia on May' 3rd, 1982, in Map Book 499, of Maps at Pages 35 -41, and Parcels ''E'' and "F" 'as shown on that certain Parcel Map recorded September 1st, 1982. in Map Book 504, at page 7, and Parcel "K~ as shown on that certain Parcel Map recorded March 3r&,1983, in Map Book 509, at page 49, being residential lots and' parcels, and Parcels "A", "B n , "'C" and "D" be';ng the C .... ommon Area Parcels, as shown on the Map· of Tract 6528, which Map was recorded on May," 3rd, 1982, in Map Book 499 , of Maps at Pages 35 -41. shall hereafter be held, transferred. 'sold, conveyed and occupied subject to the Covenants. Conditions, Restrictions, charges and liens set forth in: safer DeclaratiQn and by this reference thereto said Declaration is hereby incorporated herein, .all of whcih shall run with. and apply to and be binding upon partie~h~ving or acquiring any. right. title or interest:upc)U. said real property. andew~ry partther~ofas a servitud favor of each and .' '11 'of as .;1 142 .E. Date of Commencement of Annual Assessments: Dne Date: The first monthly installment of annual assessments provided for in said Declaration shall commence as to all lots described in Paragraph "0" (1; above on the first day of the month following the date of the first closing in each respective phase. EXECUTED this d! C day of 2~~ , 1983. VALLEY TITr.E· COMPANY, a ::i#i-rpor6:A STATE ~ CALlf'ORNlA,. } """-of ..... J.fL'lJi:LJJlA.ltN .................... &s. .. Qt ••• .7Wf/!!..~ .. s5.~ ... /.q.f~ ............. _muNor¥yPublicin_for_CDunty_SrlItei»=nM/y __ ... ~Jt.ec .. -&..~~ .................................... #mown 10 _orp_ ro trW on _ ~Df _imlcro.y",,_ ro ,.-... ~fJAA?!-:f!.! ... 210./ .. ~r_ .................... ' ........................................ .. '. Mmeo=prpyec1!OQM:",.,....b.yjsotpb·' ). ";II 1;1 ........ ' ....... "' ........................................................ _ •••• _~ of -~ _ exeatted _ ..,; __ fotegoing instrumo!nr. _Ills<> known to _ or p_ ro 1M on fhelNlsis of utimlcrory ""_ 10 bIHhe~(sJ _executed _ "".-min instrumo!nr on bt:haIfDf fheCO¥pOnltion _",in named lind acknO!lVlecig«l ro me thar sud> ~rion ex". RECFEE MJCRO UENNOT SMPF \ - _ .......... A-t)41M.~ ..... _ .. ___ ._ 7004186 ""'11 Ie ... " Va/ky Tide Company DEC.! 1983 8:00AM GEORGE A. MANN,' Recorder . Sell a. c..." 00irW .... No~Public ACKNOWLEOGMENl:.cORPORATlON VTC-121 ;'-. .' 143 Co, Bill # Cod. Ateo H..m.~ r :1>.<1<1",,,, 1~~'" L 366-48-26 15-039 i,K ~::;~=i±:~~~,;!~O~:=' .. ';;:;I;:;t;,i,~:::) ~k< i . '. ';j:i;/:: "-'" , ' :', :,' <:"'" ,"d .""",;~,;¥."·~,t,\,',·~ .. ·~,~",: .. ,.': .. :.,, •. , ,i.")~i,:.:.',:.,f"", k~1:1':Ci~h}~,:~:~:~;~iif~~~~'·6·;~~~:~i~;~a~ti~D 652~ '(parke: ~~):;,'a~~~i'~~' t, ~;< "ith~lJiap.,,~~~:ttled:'fox:~~xecOr\i.onMay;3. 1982 in,~ook '~,~9 ," , ,i""" .. :",.,.,.i,,,,,.:~ •. _,',:.,',:,., .. , ... :~ ... ,.: •. '.'-, .... ',".',.~'.='".,"' ...... :: ........ ;... ... " ':""""~"":~"':'I:,:',;I, .. ", ·':iSthl::Q.~'41~:;');i ... ".;,'.> .• ,' .. ,' ... ',', ..• , .• ,.... ,,'.:., .... '.,. , ',. ii,.,'·" . ".," i',·"'·,,, """,.,., . --._-_.-.-----~ -.---.------.-.---:" --_ .-:-.. --.. ,. . : ->.", ".' ",.:::;':".,-.--:;:-:," ".,' ." :.~.: .~-~ ~~'," ." . J .. :.--.', ":,~~~.' ":,'::;' ~'>;> .. .': ',,'-·~~~:;:··~F{~:.X·~:~~~.;' ;:',::;,;.;~.:\:~j'. };~,~~ ~"::Y ,~!i:,:~:;/:'~(f%: ~,~.,,;, . . ..... :,' ,', Ex.cepti:n.q;'ftom. all;,' the "aL'O'Ve • the·underground:~ater'~r'ight.Sit~i~):no~;j~;4\:;.::;E~ . "'~~9hto~:s~';:~t:l:y'<;qr,an~ ~y.V'ageY.·Ti:t.l~:Company> to;; S~i'Josewa~~i.~1~\f;.; ~,(.:.~,i';~.,.a. .cal.ttorrlia:'~atl.on.hy· l.llstrwnent . dated.June4,{ .15S.21;andi~'\"'Y';'~,<:i E,.·~;.:IllIte:~t~~(~i~9~~;:~,~,;,G839· ,O(:~f£icial:necO~s~,:.~ge·):l.:'i:;:·,):.i:~::,·';;; ;,clbis;cooveyanceis'mad~and~~ted and said realt}, l~:h~reby·g;~'lt~ ",:: subject to the<declaration of restrictions recorded 'In, BookE805 of" OfficialReccrds .atpage 326 and said {feclarationsof restrictions are ... ,~ hereby incorporated by 'reference into the body of this instrument the , same: as though fully set forth herein, .and modification. recorded in .;/ :;:.c' .. ; .... Boo~IG254o'fOfficialRecords' at page 627andmodificationr.ecoroe<i. in .....,;';' Book: G14CofjOff)~iaLRecot'ds;at:page 383 ,and .modification:recot'de<i;in:· .' .... > •.• Book: H19l:'of Official'Records. at page 28 and modification "recot'de<i"in :;;;;:~~~~;,.:;:~ Book"ltt3' or'Official Records, 'at page 496. " ":''':::;''':';" WITHOuT:'~~:EXPRESS,OR lNPLttD. . <,;.<, C i" ,::;:,>~,.;~~~ ,J .... , "-"~".' ' ' -.. 'j.:' '." ' '" . -, .. ;,'~ , ,": ,~,' ,.' .. ',:,' •••. ' ,.' ';'r'.--,,-,' j '. ..' ' .. :-.::..,-: " ' ~ ;';" .' , ',., ... , ""'~'-.. " _-:'. -'~~'~"-'<~' .. ~ .. " -. , ." ' .:... . .-.". ~ ~~'~~:.,:;::.,,:.-:.-:.<' ...... ~-::.<~:~{ . U.J...·W1TNESs:WH~EOF.:~;:~tiora has. cauSed ik.C'Oq)OI"ate ume and seaJ 10 be.~ffixed ~re~o Ztnd this.,''.'tt~"!~t t~.'bet~uted bY,,~'i~;;\;:,~J. duIy""thati2ec!,~ thi~ 'lOthl"y' of JanuarY .1'184 . i.'; .. ",':, .. :.:.,. ~~~;vf:~ir~~~ 144 Name Address Cify & State VALLEY TITLE COMPANY Escrow # Co, Bill # Code Area 366-48-26 15-039 WHEN RECORDED MAIL TO 79S1·126, Vi Recorded allhe requesl of alley Title Company iThe Parker Ranch Horreowners Assn'l c/o Blackwell Homes 'JAN .1 9 1984 8:00AM GEORGE A. MANN, Recorder Sanla Clara C{HIDly, Of£icial Reeords L I L 125 East Sunnyoaks Ave. Campbell, CA 95008 MAIL TAX STATEMENT TO Same as above. VALLEY TITLE COMPANY, Corporation Grant Deed INDIVIDUAL I 240 i).~Gf 33 NO CONSIDERATION Deed out of Holding Agreement The undersigned Grantor declares the tax i·o be County Transfer Tax $ -0- _ Equity ___ Full Value City Conveyance Tax $ __ -_0_-__ a corporation, does hereby GRANT TO THE PARKER RANCH HOMEOWNERS ASSOCIATION the real property situate in the City of Sara toga, County of Santa Clara, State of California, described as follows: All of Parcels C and D of Tract No. 6528 (Parker Ranch) according to the map thereof filed for record on May 3, 1982 in Book 499 of Maps, pages 35 through 4l. Excepting from all the above, the underground water rights with no right of surface entry granted by Valley Title Company to San Jose Water Works, a California corporation, by instrument dated June 4, 1982 and recorded June 11, 1982 in Book G839 of Official Records, page 33. , This conveyance is made and accepted and said realty is hereby granted subject to the declaration of restrictions recorded in Book E80S of Official Records at page 326 and said declarations of restrictions are hereby incorporated by reference into the body of this instrument the same as though fully set forth herein, and modification recorded in Book G254 of Official Records, at page 627 and modification recorded in Book G742 of Official Records, at page 383 and modification recorded in Book Hl91 of Official Records, at page 28 and modification recorded in Book 1113 of Official Records, at page 496. WITHOUT WARRANTY, EXPRESS OR HlPLIED. IN WITNESS WHEREOF, said corporation has caused its corporate name and seal to be affixed hereto and this instrument to be executed by its duly authorized officers, this 10thiayof January ,1984 STATE OF CALIFORNIA COUNTY OF SANTA CLARA On this lO·thday of l ss. January ,1984 a Notary Public in and for said County and State personally appeared known to me to be the Executive VALLEY TITLE COMPANY, a corporation By •••••• -~t;: ..... i?;;:;;~.-:l!J: .... · ............... · ..... : ..... : ... : ....... : ... : .. Pete Borello, Executive Vice President By .................................................................................................... ~ ....... , ............... .. , before me the undersigned Pete Borello President M1X ~¥J«(Xil!(X~)i[ilO{~ :£iMrWNi.j{ of the corporation that executed the wil·hin and foregoing instrument. and also known to me to be the persons who executed the within instrument on leh f,of the corporation -therein named and acknow- ledged to me that such corporation executed the same. , \ r') .................. ............oj .. zt~;ft~it\Q· .... · .. · .. ··· .. ·········· MAIL TAX STATEMENTS AS DIRECTED ABOVE VTC -103 R I 145 us ESCROW NO. 'TRl\CT NO, l75491-PB 6528 When ~ecurded mail to VALLEY TITLE COMPANY 300 South First Street San Jose, CA 95113 ---.. ....uP .... i......"f,.~01 Valle!) JWe (':r)mpan!) JUN 22 1984 8:00AM :RG£ A. MANN, Recorder a.v. CoeRIy, OffJCi&J I1W1rd. :1 ~c:.r:::: ;,.r.~3B3 . u..-... ... v _ This Declaration is mQde this 4 day of June, 1984 by VALLEY TITLE COMPANY, a Califor·nia corporation, hereinafter referred to as "Declarant", with reference to the following: A. Reference is hereby made to that certain Declaration of Convenant Conditions and Restrictions for Tract No. 6526, recorded on September 20, 1979 in Book E-805 of Official Records, Page 326-349, Santa Clara County Records, State of California, (hereinafter referred to as "Declarant") B. Section 5 of Article "X" of said Declaration provides that all or part of the real property described in said Exhibit "A" may be annexed to Tract No. 6526 and added to the scheme of the Declaration and subject to the jurisdiction of the Parker Ranch Homeowners Association upon the conditions stated in said Sections, by filing of a Declaration pursuant to subsection b-l, 2, 3, 4, and 5 of said article. C. Valley TitLe Co. has complied with the conditions stated in subsection b-l, 2, 3, 4 and 5 of Article "X", Section 5, of said Declaration and hereby declares that the real property located in the City of Saratoga, County of Santa Clara, State of California described on Exhibit "A" attached hereto and made a part hereof shall hereafter be held, transferred, sold, conveyed and occupied subject to the Covenants, Conditions, Restrictions, charges and liens set forth in said Declaration and by this reference thereto said Declar~~ion is hereby incorporated herein, all of which shall run with and apply to and be binding upon parties having or acquiring any right, title or interest upon said real property and every part thereof as a servitude in favor of each,and every parcel thereof as the dominant tenement or tenements. 146 D. Date of Commencement of Annual Assessments: Due Date: The first monthly installment of annual assessments provided for in said Declaration shall commence as to all lots described in said Exhibi.1: "A", on the first day of the month following the date of the first closing in said phase. EXECUTED this ! day of ~, 1984. VALLEY TITLE COMPANY, a California corporation BY: . STATE OF CALIFORNIA, } ss. County of •• , •...•••...•• S 9.0.1;~ .. C.l.C\ r.C! .......... ' .. " ., .. . On ••.•••.•. J.IJ n~ .. ~., .. 1.Q~.4 .......................... ,before me a Notary Public in and for said County and State personally appeare( ............ P.~ t.E: .• e.Q r.~ .l.l.Q .................................... known to me ~r proved to me on the basis of satisfa~tory evidence to be the. '" .. JI<.~.C; \1:1:; .i.Y ~ .. ~ J.e; ~ .......... President ita~ ............................................................... . MO)M<ttI)tJX/l{r:»~~i()6~)M(O!.t¥J:I)!I~:tI~~Yd(i<Ye)(cli}0)b#'.iII~ .................................................... -*'*~ of the corporation that executed the within and foregoing instrument. and also known to me or proved to me on the basis of satisfactory evidence to be the person(s) who executed the within instrument on behalf of the corporation therein named and acknowledged to me that such corporation exe· cuted the same. VTC·!2 147 I 655;>~Gt385 EXHIBIT ItA" PHASE 2-C LOTS 47 thru 58 inclusive of Tract 6528 as shown upon-the Map of Tract No. 6528 (The Parker Ranch Unit No.2), filed for record on May 3, 1982 in Book 499 of maps, at pages 35 thru 41, Santa Clara County Records. Parcel "I" (Lots 45&' 46) as shown upon that certain parcel map filed for ,record on September 1, 1982 in Book 504 of Maps at Page 4, Santa Clara County Records. Parcel "J" (Lots 59 & 60) as shown upon t:hat t::~rtain parcel map filed for record on September 1, 1982 in 504 Maps, at Page 5, Santa Clara County Records. 148 Name Address City & State RECORDII'-IG REQUESTED BY Escrow # 175491 Co Bill # 366-48-26 Code Area 15-039 WHE~IrArgo~~fk'ik,¥L :iZ2mch Homeowne s Assn. C/O Blackwell Homes 125 East Sunnyoaks Av Campbell, CA 95008 '-ic~;:fit ;!' . j /o~·-I '", " i. , : 8098045 Retorded al lIre requesl of Valleg Title CompanD JON 1 81984 8:00AM GEORGE A. MANN, Hecorder Santa elm County, Orrimilleturds I 638f'·'GE 93 MAIL TAX STATEMENT TO I' Corporation Grant Deed INDIVIDUAL (!/1)"y>"V)~ C?<.(!4<J Transfer Tax $---- ( ) Full Value SAME AS ABOVE ( ) Equity L VALLEY TITLE COMPANY, a corporation. does hereby GRANT TO THE PARKER RANCH HOMEOWNERS ASSOCIATION the real property situate in the County of Santa Clara, State of California, described as follows: All of Parcels A and B of Tract No. 6528 (Parker Ranch) according to the map thereof filed for record on May 3, 1982 in Book 499 of Maps, pages 35 through 41. Excepting from all the above, the underground water rights with no right of surface entry granted by Valley Title Company to San Jose Water Works, a California corporation, by instrument dated June 4, 1982 and recorded June 11, 1982 in Book G839 of Official Records, page 33. This conveyance is made and accepted and said realty is hereby granted subject to the declaration of restrictions recorded in Book E805 of Official Records at page 326 and said declarations of restrictions are hereby incorporated by reference into the body of this instrument ·the same as though fully set forth herein, qnd modification recorded in Book G254 of Official Records, at page 627 and modification recorded in Book G742 of Official Records, at page 383 and modification recorded in Book H191 of Official Records, at page 28 and modification recorded in Book 1113 of Official Records, at page 496. WITHOUT WARRANTY, EXPRESS OR IMPLIED. !N WITNESS WHEREOF, said corporation has caused its corporate name and seal to be affixed hereto and this instrument to be executed by its duly authorized officers, this 4tl1iayof June ,19 84 ...... v.hJ,l:.!~X ... ':['.J':r.):,..];i; .... <:::Q~.l?.~NX, .... a, .... <:!gEP.9.:r:.a.:"f::.:i,gn _.,P /-/£-~u.~e2o By .......... / ... je. ....................................................................................................... . Pete Borello, Executive VicePresident By ...... . STATE OF CALIFORNIA l COUNTY OF SANTA CLARA j IS. Secretary On this,. 4thday of June ,19 84. before me the undersigned a Notary Public in and for said County and State personally appeared Pete Borello known to me to be the Execu ti ve Vice President XOOX I;X~K )toX 0<!~::Q{~:!WiX X:l!iM*M~ of the corporation that executed the within and foregoing ,nstrument, and also known to m~ to be the persons who executed the within inshumen: f~.7 n beh If of the corporation therein named and acknow- ledged to me that such corporat,on executed the same. . ............... i ...... a~~L~?L ............................. . Notary Public VTC 103 Rt 149 -. r·· VALLEY JITLE COMPANY VTC# 172651 'PB WHEN RECORDED MAIL TO: VALLEY TITLE COMPANY 300 S. First jtreet San Jose, CA 95113 I~H ff~,:,; F ! ~t : .. -,_! I 8i222ie TT. ~'""~ltI "-'1Uey Tia q"Company JUL 1 i'l"984 8:00AM ~~ A MANN, Recorder '-tr, (l{f.a.J icicft. MODIFICATION OF RESTRICTIONS 1708 :'~GE:lUG WHEREAS, there was filed for record a Declaration of Restriction, dated August 21, 1979, executed by Blackwell Homes, a partnership and Valley Title Company, a corporation, and recorded September 20, 1979 in Book E805 6f Official Records, page 326, affecting ~ll of Tract No. 6526, which map was filed for record in the office of the Record~r Of the County of Santa Clara, State of California on August 23, 1979 in Book 448 of Maps, at pages 25, 26 and 27, Santa Clara County Records; and affecting all of Tract 6528 which Map was filed for record in the office of the Recorder in Book 499 of Maps at pages 35-41 Santa Clara County Records. WHEREAS, the undersigned is the record owner of 75% of the lots in said ~ract Nos. 6526 and 6528; WHEREAS, the undersigned is the record owner of 75% f the lots in said Tract 6526 and 6528 does hereby amend and modify said Declaration of Restrictions by changing the following paragraph: Section 3. Pools: No pools (except spas) may be cons- tructed o~ permitted to exist in: (a) Tract 6528 on lots 12, 14, 15, 20, 32, 33, 34,37,39,40,42,43,50,51,52,53,54, 62, 63, 64, 65, 66, 67, 68, 72, and 75 (b) Parcel J as shown am· the Parcel Map fi led for record on July I, 1982 in Book 504 of Maps, Page 5, Santa Clara County Records (c) Parcels M and N as shown on the Parcel Map filed for record on May 25, 1983 in Book 513 of Ma~s, Page 17 in Santa Clara County Records ,(d) Parcel E as shown on the Parcel Map filed for record on September I, 1982 in Book 504 of Maps, page 8 in Santa Clara County Records. Pools on the remaining ~0ts are to be placed on slopes of 30% or less and will be subject to City Staff design review to insure correct placement in relation to trees and slope. Decisions of said City Staff may be appealed to the PlanninO Commission tt1rough the Design Review process. The approvals for pools on Lots 8, 21, Parcels F, Land K are to be reviewed and aDProved by the Planning Commission at the time of the Design Review of the main residence. All nther terms and conditions of the Declaration of Res t ric t ion s I, '" rei nab a v ere fer red to S 11 a I Ire III a i n i n f u I If,) r c e and effect. Uated: April 16, 1984 VALLEY TITLE COMPANY, A CORPORAT I ON /) './ /)1 1 / / /((" /).--j,-" / -, ,;;/ / BY: / /?~!~,,:'~":;"'1_--.[.:..j'_' ______ . f:e-te llo re 110 Execlltiv(' 'Jice !'I'(·sid'·)l\. 150 VALLEY TITLE COHPAN:t VTCI 172651 PB I 708 :>',GE 107 ADDENDu('1 OF MODIFICATION OF RESTRICTIONS /'U ~-G~ -Susan H. Mann ~t~J CITY OF SARATOGA HEREBY CONSENTS TO THE FOREGOING MODIFICATION OF RESTRIC'nONS. STAT" OF CALIFORNIA COUNTY 01' SANTA CLARA CITY OF SARATOGA BY: On ........ ~. ~.1.Y .. ? t .• 1.~~.4 ..................... before me, the undersigfled, a Notary Public in and for said County and Sr"re. persoo41fy app-~n!d ... ~ y. tlJ. ,5, .. ~ ,-, . ~. 0.1. 9n ................................... known to me or proved to b8 such UY' tne oath ot If credible witness to be the person wf:ose name is subscribed to the .... ienin instrument as witness thareto, who, being by me duly sworn, depoied and s.aid: Thlft .. h e .... . ",si<i6s in ...... :3.il fl.t.a ... ~ Lil.f.9 .. C.Q .•... : rha,. .. h.~ ...... waspresenrand saw ... M. C .•.. J.O ho.so.n •.. ko.ow.IJ .. t.O .. him ... . t9 . .I:> e .. .t hg. ? .re.~ i.e!~. n.t .. Q f. . M,.~ .... ~.O.fi t(~ P.~.1 .. 1 Nc.. .•.. il.fJ~ .. k n.QWO .. t.Q .. b.lm .. t.O .. b.e .. th e .. p.e r. so n ~~g. ~2R~g~Igd~~l·~~ t~ i,\\· ·tH~lr:~~~·Wt·c8?n8·r~N 6·nQ~)J.8~t£~P~P.R&a ~ ~~g. tg!18 e inn ame( *'-~~~x·;; )(·x K ~~'1("1t~'l.cfmlcR v;w;t/1'!<1<t}(mt}(<X I<>X?l~<$QI(I«p;.)qXX X.X x~"IQ~~)('~ ~~d/jIleXIll~XrXa'( )O~)i.:lttX XX) ~~l'O~l(""~~l<rX.>tXXX X.X.~W x,x,XW rharsaid affianrsubscribcd .1:1.t s .... name rherero as 8 witness. STATE OF ;:ALIFOR""A COUNTY OF SANTA CLARA WI TNESS my hand and official stUll. WITNESS ACKNOWLEDGMENT VTC·l ~8 On .... , .. -1 V.\ Y,C; ~·U ;.~~.4 .. C· . '1' ..... , .........• be'oro me. the b·nd''''9n.d •• Noto'Y Publ,c in .nd lor , .. d Co<mry .nd Sr.,_, ,,,"..,,,,,ell,, (l{Jp*lIntd ..•..........•..• '1 •• y.Q ,..Q n ............................... known '10 (1J~ Of provfld (0 b<' such by Ihn OI"h of II Cf~(flhJe WI/'fl~~.r :,::';h; P4l'I'JSa (fta ncT ~ ~glCrc~u~ t4" within in.rthu~tfmt u wittllJU thf'lfftro, who,. bt1inf.. by mil aUI,. ,worn. rll!f]nltfd #HId 'lfld: Th.t t] r.. ,. . Re vno' l·d"s· .. ·.,.. r"o' v"e" .. ·C··· S""" Y.r·: "'Ol. ·8·········· w"/?,.,,,ntr nd uw .. tl rye e L. Re V no 1 d s, 1 0 vaL { Il r 1 n s eve t t R ;:, 1 . .... ........... ' -, ..... , .. , " . • S {n's'l e' y'" .... :::·t· e·'······ 'H':' .. ·M ...... · .. ··~·\ .... · ... '1 .... ! ..... ~~ .. ~Y. . ...:~~Y(11.9~. d .. D~. ,S.1. n.~ ley, V rl~n.-i "j ~)(in ............. Y .... Y~I,1 .... , .... iHl.TJ .. qM .. ~.I,J~.;trj H. Miln n .... . ..... .. ,. . .•...• • .1\ •.•••••.•.••. , ••.•. , .... ,ptlr,ofltlIlV Anown ro ,f),},rn., ..... w bft u.. p41nonS .••. , .. d'}SCfilHHi In Mld...no '1fKutrtd th. wirhin inlCflJmfmt II, p",rct ~ S u....... I d . . +M . . ... W#rt.'!IU, sl'}n, J~llJ ItI't I1ftl,,,,,, til" ''''1'1'11'1: rh.,t UIICt 1""( 1 e S KlcllowlMJf1II(I to Mid ~ffl."t tfr.r ."'.~Y .. 'l(<<urtJd rh~ unJ,,; M1d rh8r l.jid ,ff;fill! sublCrlt~d. n i ,S .. n.mt> '~,;:'vto ,ft. W/fnvu WlfNESS my ItMtd *nd oille'illuMI 151 .. STATE cr CAL:fORNIA. } c 'unty 01" , " ' " , , ' , "S ,i\ (l,t p." C, l.iH.'L , " , , ' , , ' , ' " " ' " " ", On ....... J u 1 y. .. 2 oJ •• .1. 9.a~ ............................. ,before me a Notary Public in Bnd for said County alld St<lttJ p8fSOIJIiJlV lJppeaftld ......... P e.t e. . .a. OX e. \ J o ...................................... Iwown co me or proved (0 me on the basis of sBtlsfacrorv tJvidonce (0 M the""" •..•..• ,., .I;:.l\~.<; ~.t.i,yg .. V .i.<;.~ Pre,idenl ovlll X "" ........ ,.".-,"',.,'" )tJ)tJ)V<l(/IO~ifr¥>IQ~l(lt>lblt)M«()I\~,)(s»K:;lUlt~lIe){doD\:>ltJl(16K ..•.•........... , ...... ,."".",."., .. "",.,.,., .3I1lV'b<.It\X of chit corporation rh4t executed rhfJ within Bnd foregoing instrument; and also known to me or proved to me on the basis of satisfactory evidenct,' to be the person(s) who executed the within insrrumenr on bellalf of the corpor~.on therein named Bnd acknowledged to me that such corporation eXt]- CtlttJd the sami!. State of California ~ COunty of Santa Clara) SS It" On this to day of personally appeared (or-pJ:'O'\1'Crl-to--me'on -t ""'" ". fl1ill~h, fLu .. "." Notsry Public ACKNOWLEOGME'NT-CORPORATION VTC·121 woo executed the within instrurent as president (or se=etary) or on behalf of the =qDration therein na.rred and 3cknowledged to Ire that the =qDration executed it. JA.,'c/ cf. I't!;qL . Grace E. Cory, DeE" City Clerk 152 j • I • ... • "'w " -' " •• • '. • •• •• • • ... ,_,,_ '"'' ." ",.11" ' ..... . '" ... ,,. .... ,'. , .. ,"''-, .... '" , . _."" " "" ........ . • " , ,,, ,."to I,." ,_,,, • "., ." .... .. • 1''''''-I" LI"""". , ..... ' ." ',. ' .... '" '-"'" .I!, ."" ,,' .. ".. ,.,. -. ', . •• . , • .. .. .. " '" ... ' .. ' .. ........ ·c ''-, h .• • • ._" .... '" . , .... , .. .. ........ " .. " ."',.-' "'I"~ ..... ' •• •• '. '., " >, H, ,'... " ,., , " . , -, -, -. ....... ,., "., ,." .. -" ',. • ,"-" " . ,._" ," " .. .... ,,. .. " .. ..... ·m •.• '" , ... , '., ., """" " • .. .. .. • ... . .... " • _' ,,', ••• HI .•• '" "I, ./ .",-, ... """. " .... " "" ••••• ' .. " n,,, ',-'. , ..... ' " , ......... , •. ,"' ..... " I ' .... ,. _ ". ...." >'.,. "." ., ... t, .. " """L '." ", ....... " ... H '" ",_ ,,, ._"', " •.• ,. F ... n ........ . " .... ' .... ,' .... ", ......... " '-... • >,-.• " ......... , .... ",. • ., '''''' ". """ .... "_",, h .. " .,." ", ., .... _'.' I " '"'' " ... " .. " 1,_,.,,_ · "'"'''''''''' ~ ,.". " ...... " "." ,.,,, ...... , ,,' .,.,,, ... ,, ". """., C ...... ". " '" " ... , ... "".' ....... r '" .m "" ..... " .. , .". '., ",., "'0' .. , "." ..... '" ... •. " ·.'''n' .to.,,' .""._ •• .-..,\,,'" .. ,.1' • • • • • I j , I = • , ! I I 153 , • .' ....... • .... _ .. \it, ,- " -'"-." .. ~ .. ..- " \F , _\\-(.~ \.," , 1,," \ ,'/ -..... ...... ,,,.--,".,..,,",, , ...... ' -'.' ....... " ... ~., I ' -~---- ~ -~ !~.':.~'~ 'Ii# -~-----,-...k .U..u'I~.l.1J -._",,-- " ... , .. ,,"'> ".. ---_._ .... _------_ ,,,., ,. 10,.. _ •• __ •• _. __ •. __ -----_._._--_.---...... --.--_ .... _ ...... , .. " ..... , -,. --r.-.. ,,, <, .... ".<. I." ~ •• ,.'-", ... , .. , "'" 'f, "",' "" ." .".,', •. , .. ,(", "." I ... ,,,.,,, .... , ................ ,..... --'-' ", . . -:-::-::' _._------..... " -.--... ---------_ .. _-------, .. ... --.. -....... ---- -"--._-"---"-_ ... .._.-- - 154 ".m. VALLEY'TITLE COMPANY ESCROW NO. 196322-5;.' PB APN# 366-50-Parcel D WHEN RECORDED MAil TO Mr. Robert M. Clary 20298 Ljepava Drive Saratoga, CA 95070 if MAIL TAX STATEMENT TO r ~L \J::1L_.....I--"~1 !~'N:') EASEMENT DEED JOI NT TENANCY Recorded at the request of Valley Title Ccmp~i,y JUL 21986 8:00AM LAURIE KANE, Recorder Santa Clara County, Official Records J 750 PAGE 1 GO () NO CONSIDERATION T romler To, $--,,---, - ddt." SAME AS ABOVE ( ) Full Valuo ( ) 'Equity ~ity , it .... L THE PARKER RANCH HOMEOWNERS ASSOCIATION, a California corporot;on, doe, hereby GRANT TO ROBERT M. CLARY and ADRIENNE Y. CLARY, Husband, and Wife, AS JOINT TENANTS. tho r •• 1 property ,ituot. ;n 'he City of Saratoga County of Sonto CJ4ro Ste:tc! of Colifornic:l, described 0$ follows: SEE EXHIBIT "A" ATTACHED FOR LEGAL DESCRIPTION !N WITt.:ESS \VHEREOF. ~ci.:i CO(;o(~tjon t'", cO.l~ed j~s corpor<'1tc nom>;> lH10 ~eo! to bQ oHi.llod herolo and thi~ ;:,,:~!rument to be c~oculed b l dtJly "~J!;'06led oH;cers, f~,;~ Is t d,,), of JULY !S 6 ~ IUlIlIU!lJ;IJlIIIIUIUlllIllHI1:il1I111:~II::!.!:!' II!!I:: ;~::!!I:III;ililJjjIW':'= R"'~~'" Oh-IC'hl S.oAL =0 (.L',','~),' SHIRLEY NWHOLS § \'lid£:,t, N,olary Public-Calitom,& F ~--.:r.~ SANTA CLfviA COP/,TY '" -•• ¥. My co,r.m. E>.pirQs F(:b. 12. 198; ~ 111111111111111111 HUIII UlUlIlllJllJIIj]j STATE OF CALIFORNIA COUNTY OF SANTA CLARA On tho, 1st doy 0; a Notary Public in and for s,,;d County "no Sta1~ persoMUy appoored kno ... tn to me to be the Vice - THE PARKER RANCH HOMEOWNERS ASSOCIATION {)lifor;p~a ... ~rpor... . ()n: ..... . /~' ..... ~ Secretory . h.for. me 'SHIRLEY NICHOLS CYRUS J. SOLON. Presidon' ond GLENDA M. VICKERS kno ..... n to mt to bo the S~CrCtlory of ti;! corporotion thot eJ,ecutod tho within <'1:'1d forego;r,g indrumsnt . .,nd,a!so known to me to be ~hc person$ who Olccutcd the within il'l~trum(!nt~n...heh,,!f (Jf tho4por<3lion therein MHl,('d Mel crb10w, 155 - EXHIBIT "A" J750PAGE1601 A Private Sanitary Sewer Easement for the benefit of Parcel J, said Parcel J being shown on that certain Parcel Map recorded in Book 504 of Maps at page 5, Santa Clara County Records; said Private Sanitary Sewer Easement being for the installation and maintenance of a Private Sanitary Sewer Lateral for said Parcel J and lying within Parcel D as shown on the Map of Tract No. 6528 which Map was recorded in Book 499 of Maps at pages 35 th~u 41, Santa Clara County Records; said Pri va te Sani ta~'y Sewer Easemen t being more particularly described as follows: . Beginning at the Northeast corner of said Parcel J said Northeast corner being also a point on the Southerly Line of Star Ridge Court, a Public Street, which Street is shown on said Parcel Map and on said Map of Tr~ct No. 6528;. thence along the Southerly Line of said Star Ridge Court along the arc of a curve to the left from a radial bearing of South 50°24'20" West with a radius of 247.00 feet through a cell~ral angle of 35° for an'arc distance of 150.67 feet; thence leaving said Southerly Line of Star Ridge Court radially South 15°24'20" West 15.00 feet; thence leaving said r ad i all i n e Nor t h 68 ° 1 1 ' 5 6 'I We s t 76 .. 9 8 fee t j the nee Nor t h 62 ° 50 ' 40 " West 90.00 feet to a point on the Southeasterly Line of said Parcel J, said point being South 50 0 24'20"'West 40.00 feet from said Northeast corner of said Parcel Jj thence along the South- easterly Line of said Par~el J North 50°24'20" East 40.00 feet to the pOint of beginnir.g. 156 REC fEE ~ RMF ( ..!i!f!,O I tiE/I SMPF PCOI: When Recocded Retucn To: FERRARI & FERRARI 300 Second Street, Suite 107 los Altos.CA 94022 CERTIFICATE OF SECOND AMlliLMENT TO DE':":,>.RATION OF COVENANTS, CONDITIONS AND RFSrRICTIONS FOR THE PARKER RANQ! SUBDIVISION 9t;390S1 . " ) (.1 ~ Sf.J~i L. . ! . .:.:. I.;' HTY ; ~ r':..h . :"i~ t. L (~ K683PAGE 972 9839051 K683PAGE 972 Ronald Hay certifies that he is the President of The Parker Ranch. Home- mmers Association, a California non-profit mutual benefit corporation, and that the DECLARATION OF COVENANTS, COllDITIOtlS f.I1~D RES11UG'rrONS rocorded September 20, 1979 in Bock E805, Page 326 of Official Eecords of santa Clara County, California under Recorder's serial No. 7345104, affecting 1'r2:::t No. 6526 as modified by ~10DIFICATION OF DECLARATION OF RESTRICTIONS recorded Apr:l 23, 1982 In Book G742 at page 383 of Official Records under Recorder's Serial No. 7345104 has been amended pursuant to Article X, Section 3 thereof by an instrument signed by not less than seventy-five percent (75%) of the lot owners and by the written consent of the city of Sar~toga. The SECCND AMENDMENT TO DECLJll<ATION OF COVHWlTS, CONDITIONS AND RESTRIC- TIONS is as follo\~s: The second sentence of Article VII. section 19 Wilich previously read, "ylithin ninety (90) days after taking title. ouch oimer agrees to improve, keep und maintain the front area of his reCl1 pl'operty in a neat and orderly appear- ance.1I Is hereby amended to read, "1'Iithin thirty (30) days of recelVlnq a Cer- tificate of Occupancy, each owner·;agrees to ,improve, keep and maintain the front area of his real property in a neat and oraerly appearance, Within one year of receiving a Certificate of OCcupancy, each new owner agrees to complete landscap- ing of the front area of his real property. Each existing owner agrees to com- plete landscaping of the fcont area of his real property within one year pf the recording, 'of, this Second Amendment to the Declarati?~\?f Covenants, Con~i tions and RestnctIOns." [-11I<K.Cf( J<:..f\rJ W It 111£ t!vJ/JE1r1' A s;:::(<" (II TI{) rJ Dated: £ /ZG.'? , 1988 //ti/(;tf) :L r 1\onald Hay, President -- STATE OF Cl\LIFORNIA COUN':Y OF SANTA CL.ARA ss. On thisUday Ofr;'u';(J(-t . in the year ~. before me, fl15if:~_J_·_. a tlotary Public, sta~ california, personally appeart;!d Ronal d Hay, personally ~:nown to me (or [lroved to me on the basis of satisfactory evidence) to be the person who executed the wi thln instrument as President or on behalf of the cor- poration therein named and acknowledged to me that such corporation executed the vlithin instrument pursuant to its by-laws or a resolution of its board of direc- tors. set my hClnd and affixed Iny official s8<11 in Californio. the day and YC:,1r in ·_tlis CCl'tifi- , " 157 Recording Requested By: When recorded Bend to: parker Ranch Homeowners Association P.O. Box 3077 Saratoga, CA 95070 G!2 fEE 1 1 , ~~F 5 J --- ;:l;;' ~:J I 1 --'-' U!.~~ !>:-'~PF =:l -"'1"'--r-. !t r-:-', ....... : lTTORNEY HI1 Zl 3 53 fH '91 Oft ;(,1:1. "!::CORDS SANTA CLARA COUNTY LAURIE KANE RECORDER l 723PlGE 05 4 8 AHSNi>MBh"l' 'l'0 DECLARATION 011 COVJ!lNANTS, CONDITIONS ~ RESTRIC'l'XO~S WHEREAS, a Declaration of Covenants, Condi tions and Restrictions, daced August 21, 1979, executed by 1:':1ilGkwell Homes, a partner.ghip, and Va11ey Titlo Company, a corporation, which was rec(wdad September 20, 1979, in Book BSOS of Official Records, Page 326, affecting all of Tract Number 6526, which Map was filed for record in the office of the R~corder of the county of Santa Clara, state of california, on Augu::;tt 23, 1979, in Book 448 of Maps at. pages 25, 26 and 27, santa Clara county Recurds: and affecting aU. of 'I'ract 652B I which Map was file.d for record in the office of the Recorder, in Book 499 of Maps at pages 35 through 41, Santa Clara count.y Records, by uec.:larat.ion of Annexation; WHEREAS, a modification of Declaration of Restrictions, dateo April 21, 1982, and exe~uted by Valley Title Company, a corporation, and Romano R. Durini and Zlatka Durini, was filed for record on April 23, ~982, as Instrument Number 73"45104, at Book C742 of Official Records, Page 363, was recorded ll'taking certain modifi::ations in the Daclaration of Restrictions as set forth therein; 158 L 723PAG£0550 WHEREAS. a Modification of Restrictions, dated April IS, 1984, executed by Valley Title Company, a corporation, M.C. Johnson Inc., Bryce L. Reynolds, Lova ~. Reynolds, Grover C. Sinsley, Becky L. Sinsley, Cyrus J. solon, Raymond D. Sinsley, Verna Jean sinsley, steven H. Mann and Susan H. Mann, was recorded in the affica of the Recorder of the county of Santa Clara, state of california, on July 11, 1984, as Instrument Number 8122210; wl!EREAS, the undersigned represent record owner.s Qf the lots in said Tract Numbers 6526 and 6529 who have approved of the following amendment and modification to said Declaration of Restrictions by more than the minimum requisite vot~; Article [X, Section 6, currently states: section 6. Fences and Walls: Fences, walls and hedges may be constructed or planted only per city of Saratoga's HC-RD zoning District Regulation-flproximate to the principal structure and in no event to enclose or encompass an area in excess of 4,000 feet". Fencing to be wood frame with wire mesh ... is hereby amended to read as follows: ArLicle IX, Section 6, shall be amended to state: Art.icle IX. sec:;t..i.Qn..-2. Fences and Walls: "Fences, walls and hedges may b~ constructtld or plan'ced subject to thQ following rules as adopted by the Saratoga Planning Commission: ". No more than 50% of a lot area, excltAsiv/=; of any ~ortions designat.ee. as open ~pacz, may be enclOBed by a fence. B. No solid rencing ahall be permitted as stipulated in Section 15-29.020 of the saratoga city Code (which permits 60 feet ot solid fenc~ng to provide privacy) .. C. All fence enclosures greater than 50% of the lot area in existenca as of 159 L 723PAGE05 /19 August 8, 1990, may be approved by the Planning Director. Future requests ior fence enclosures exceeding 50% of the lot area shall be reviewed and approved by the Planninq commission as a modification to the approv~d fanee plan. D. All fences shall b~ set b~ck ~ minimum of twenty (20) feet from prope~ty lines, except that fences shall be set back thirty (30) feet from the front property line (the street side). E. All proposed fence plans shall be submitted to the Planning Director of the City of Saratoga and to Parkar Ranch Architectural Review Committee for review and approval. F. Prior to the Director's approval of the fence plal1, a comprehensive landscape plan shall be review~d and approved by tho Planning Director. Landscaping shall include indig~nous and drought tolerant spacies that will be complcmGntary t~ the vegetation currently wi thin the open space areas. Upon completion of the fence and landscaping, the Director shall conduct an inspection to insurQ satisfacct)ry completion of the landncape plan. G. Fence styles deemed approv<'Ic shall be limited to blacK wrought iron fencing with no spikes or pointed edges, wood frame fQncing with wire l~esh and open wood slat fencirlg. H. No fenceEt shall be contiguous with any neighboring fences. I. Side and rear yard fencinq may be located on property line with no 160 l723p~GE 0551 setbacks when such fencing is adjacent to dedicated open space. All other terms and conditions of the Declaration of Restrictions, as modified, amended and recorded affeC'ting Tract Numbers 6526 and 6528 shall remain in full force and effect. IN WITNESS_~HEP~OF, Amendmen~ this ~ day of STATE OF CALIFORNIA COUNTY OF SANTA CLARA the undersigned have a~ I 1991. ?J executed ss )/ 0 J) ~~ Parker Ranch Homeowners Aasooiation this on this -d.'i--. d~y of /7.r.,IL-, in the year 19!t.L-, before me .. t.he "lnderBigne.d~ts.;;::liC in .md tal' said st'-lte, piJrsonally appear-cd ~IlNXI . .-----------_______ ~,,__"'<_---'~r >" ._--,...."..--".----"""=,-::,.,... '-..... --' p@rsonally known to ma (or prove& to me on the baSis of satisfactory eiJid~nce) to be the person ~_ whose name _..,.-_..,,-_ IS ",ubscribed to the wi thin instrument, and acknowledged that _-.5..he~ it. WITNESS my hand and official ------------------------- 161 G~ERA.L ACiCNOWLEDGMENT L 723 PAGE 0 5 5 2 CA.L-2J ! .~:~.:.~:;:w· .. ··;==·} .. ··rn>··=:s:::~~~"m:z~·>·t~',:;'=1 i Count). ()r~~ tfiV/Et...-Sf>. A RP>F# &, S:c.H_CItTI /j(C~_, ~ : the o"denlgned Not:ary Pubhc. nonaUyappeartd : . : >t • I! -.-------: .: J11 peRORally known to 11\~ : . . : 0 proued to me On the basis of satisfactory evi4en,-'e : ! to he the ptrson(s) W:IOSll name(sJ £A. _ subscribed to the ~ : within instrument, 8tnd acknowledged that ~J(ecuted it. : : WITNESS my ha<1d and ()/ficial $Cal. • I ~/~-i : NOII .. y'~ Si,naturc : ••••• * ........... -;, ••• ~ ••••• ~::..:::~.:.:'r •• ~.,;;,:.,:.,;., •• ~ • ..:;:~:;.::...~..:. ... .;.::..":.: •• "' ••• M ••• ~" ........ . 162 - RECORDING REQUESTED BY 11437532 AND WHEN RECORDED MAIL THIS DEED AND, UNLESS OTHERWISE SHOWN BELOW, MAIL TAX STATEMENTS TO: GRANTOA L Parker Ranch HC!lmeovmers Association P. O. Box )077 Saratoga, CA 95070-1077 w:[C!'5 "'~.--.---+ :-2 r.:;cno;;..· _+-.;.,1 ,.--_1 B]'Gf. __ ,.,J......<;?_--..j 1145 Ml '92 ESCROW NO. _____________ _ TITLE ORDER NO •. ___________ _ SPACE ABOVE THIS LINE FOR RECORDER'S USE EASEMENT GRANT DEED The undersigned grantor(s) declare(s): Documentary transfer tax is $ 0 A.P.N. )66-.50-039 ( ) computed on full value o(property conveyed, or· ( ) computed on full value less value of liens and encumbrailces remaining at time of sale. ( ) Unincorporated area: ( X) City of Saratoga. California , and By this instrument dated June 19. 1992 , for a valuable consideration Paul C. and Judith A. Robles, husband and wife. hereby GRANTi to parker Ranch Homeowners Association. a nonprofit mutual benefit corporation organized under the Nonprofit Mutual Benefit Corpo-ration Law . tile following described real property in the City of Saratoga. County of Santa Clara , State of California, See Exhibit "A" attacl\ed hereto and made a part hereof. STATE OF CALIFORNIA, COUNTY OF 5GI..¥)~c..\(,l.~. On '::fVO" ~o 1'3/1 d... 5A-NDf0il-L S Vile ~ !:.ifYV J ss. before me, .. p .......... ~ or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies). and that by his/her/their signature the instru- ment the per-sones) Of the entity upon behalf of wh' e person(s' executed the .~. WITNES nd .,(nd officiil')eal. l.. tIVY..------'/ '7\ s;- ~1;;G(;\Gll>(!JIlW!I/liI!i1K91.:l{!)GX9Ci<9Ci<9G''(!!GW~iJ.!9'" ~ _ OFFICIAL SEAL G I SANDRA L SWENSON (3 . NOTARY PUBLlC-CALIFORNIA 8' _ ' . i SANTA CLARA COUNTY ~ li1 'fI,y Commission Expires July 18, 1994 M il:/Q\'lGl$ll'Q;:I~~~0l"l~Gl<!lGl<!l~~Gl<'IGl<'IQ . MAIL TAX STATEMENTS TO PARTY SHOWN ON FOLLOWING LINE; IF NO PARTY IS SHOWN, MAIL AS DIRECTED ABOVE. STE·115 (REV. 12/90) Name Street Address City & State 163 .. EXHIBIT "A" DESCRIPTION OF SIGN AND LANDSCAPING EASEMENT An easement for purposes of installing and maintaining a subdi vision entrance sign and related landscaping improvements, described as follows: BEGINNING at the most northeasterly corner of Lot 55, as shown upon the Map of Tract No. 6528 (The Parker Ranch -Unit No.2), filed for record on May 3, 1982, in Book 499 of Maps, at pages 35 through 41, Santa Clara County Records, said corner being ,also a point on the southerly line of Comer Drive as shown on said map; Thence from said easterly line of feet; POINT OF BEGINNING southerly said Lot 55 South 0 0 09' 26" along the West 30.00 Thence westerly, leaving said easterly line at right angles thereto, North 89 0 50' 34" West 30.00 feet; Thence northerly, at right angles to the previous course, North 0 0 09' 26" East 40.65 feet, more or less, to a point on the northerly line of said Lot 55, being also the southerly line of said Comer Drive; Thence easterly along said northerly line of Lot 55 South 70 0 17' 48" East 31.83 feet, more or less, to the POINT OF BEGINNING. iA . ¥ E§)0u w /2 i1 I \y g .. ~/ C" \.~=--~JA a {j)//U./l 1/ 164 ..... SCALE /11 = 10' - POINT OF BECIN/VING PL.AT TO ACCOMPANY LEGAL PESC/?IPTIOA/ -- SIGN AND LANf)SCAf~i#G EAS"E>t1'ENT 165 OFF" ICE OF P. M. 497·M-19 REVERSION TO ACREAGE ----.,r--" .... J30 ------ £SAlT. / ' .... 0 .. I I i I / / PCL. A 3.02 AC. NET OFFICE i b r OF SANTA CLARA COUNTY. CAL IFORN"' A / II e =-+-';;""''-4-------,;----;, ..• :., ----I ... ' --; .... ,.----~ I 5 I 6 , 1.08 AC. I 1.16 AC. / 1.11 AC. \ I / \ I I \ I / \ I I \ o ._.1/ • !li@'2.. I ~/ Jg f I I \ I I \ I I \ / \ I TRACT N! 6526 THE PARKER RANCH 800K II PAGE 366 43 I Ef) ,":= 100' COUNTY ASS ESSOR -SANTA ClARA COUNTY, CAL I FORNI A II 36°6 leJUl I -@- I I" =200' "-... '" ~ ! •• '''' •• , ~/C &J!c ) ~ ••. >. ,,'4.78 AG. II ", pel. A ../ "----~-.- TR. N2 6526 THE PARKER RANCH The Information Provided Is Deemed Reliable, But Is Not Guaranteed. - II 166 1 1 21 j I . ,) I I .. ~ .j ., 1 /' 0) j / OFFICE OF COUNTY ASSESSOR -SANTA CLARA COUNTY, CALIfORNIA P. M. !504 • M -7 TRACT 6528 THE PARKER RANCH UNIT N!! 2 OFfiCE OF COU .. TY ASSESSOR -SANTA CLARA COUNTY. CALIFORNIA TRACT 6526 THE PARKER RANCH UNIT N!2 / / II aoot( II PAGE II 366 49 'O, / , .. ~OO' -M -6 167 ~--::-------;:;;;;-:-:~;;;======,.. OFFICE OF COUNTY ASSESSOR -$ANTA CLARA COUNTY, CALIFORNIA PAGE II 50 / / • J _L. --: ... -'-... TRACT 6528 THE PARKER RANCH UNIT N'2 opEN SPACE Common Area 31.93 AC. NET peL.O _\j~<j!.--1 ---;-, , , 44 I", ,-, I I !:~I_ ... _--J ... ----·.ctH'Ttk· .......::.:.--~"~':.:. .• :..' --- no.",. ~ I -EB~ j I" 200· fs?\ ~ 168 r.\V . "' 1.00 AC. PCl. S OfFICE P.M. 497·M-19 REVERSION TO ACREAGE J PCl. A 3.02 AC. NET IJ!. 2.58 AC. NET Of SAN T A CLARA COUNTY, CAL IFORN'I A / -,.,.,,----,t--""'''-=-=4.0t--------'-,) ---"186.51 -----.---'-'0----..,.,--- I ! 6 II 366, l[ P 43 E I I 4 / 5 ! I_08AC./ 1.16AC.! l.flAC.1 I / \ / I \ / / \ _nEB =r I ! \ ~ ! ~ ~ lj ~ ~ '/ :/ g ~\ I '/ \ / I \ I I \ I I \ I.,~;> I \ I I Il..Zlg ",.8. 12218 RD . I ., , , I ,I" = 100' ) P. M. 556 -M -26 PCL. R. , , \ 2.13 AC. TRACT N2 6526 THE PARKER RANCH 169 OFF ICE OF COUNTY ASSESSOR -SANTA CLARA COUNTY, CALIFORNI A I ~-=-" _IEfj- I I" =200' h , 170 " P. M. 504 -M -8 ~, " OPEN SPACE Common Area p. M; 504 -M, -7 TRACT 61 THE PARKER RANCH UN IT N~ 2 . . OPEN SPACE Common Area / 171 Of~IC E OF ·COUWFV· AS~E~SOR - . TRACT 6528. THE PARKERHANCH 'UN I T I'f' 2 .j .. , .... ' .... .. "'0~ ! II II" II BOOK 366 PAGE 4~ 172 TRACT £528 THE PARKER RANCH UNIT N22 OPEN' SPACE Common AnlP' "31, 93 AC. NET' peL. D 200' -:-~~-"'CENTEk .-b._-=:c-..;......-- SEC. COR .. ~ ~.,' ,_11'._,;",",', 173 174 175 176 177 178 179 180 SARATOGA CITY COUNCIL MEETING DATE: July 15, 2009 AGENDA ITEM: ORIGINATING DEPT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Ann Sullivan, City Clerk DEPT HEAD: Dave Anderson SUBJECT: Confirmation of Report and Assessment of 2009 Weed/Brush Abatement Program RECOMMENDED ACTION: Open public hearing, close public hearing, and adopt resolution confirming report and assessment of hazardous vegetation abatement charges. REPORT SUMMARY: Under State and local laws, local governments routinely abate the seasonal hazardous vegetation on undeveloped property. For the County and several cities, including Saratoga, this hazardous vegetation abatement program is administered by the Office of the Agricultural Commissioner. In many cases, property owners find it convenient to have the government take care of the weed removal and to pay through a property tax lien. The compliance deadline to destroy weeds/brush for Saratoga was April 15, 2009. The County of Santa Clara conducted inspections after this date to ensure compliance. Eight properties were not in compliance by the April 15, 2009 deadline; however, those property owners did abate their property prior to the County performing the abatement and were subsequently charged the $298 inspection fee. Five properties continued to remain out of compliance, which resulted in the County issuing a work order for the Santa Clara County contractor to perform the abatement. The County charged those property owners for the abatement work only and not an inspection fee. The attached list, (Attachment A) notes the parcels the County abated as well as those properties that were charged the inspection fee. Tax liens and assessments on the owners of these parcels totaled $11,838.59. In order to recover this cost, it is necessary for the Council to adopt a resolution (Attachment B) confirming the assessments and directing the County Auditor to enter and collect the assessments on the property tax bill. FISCAL IMPACTS: Assessment of 2009 181 None to the City if resolution is adopted. The City may be liable for work performed by contractor for any assessments not levied. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: See Fiscal Impacts. ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: Send a certified copy of the adopted resolution to Moe Kumre, Weed Abatement Program Coordinator, Santa Clara County Department of Agriculture and Environmental Management, 1553 Berger Drive – Building 1, San Jose, CA 95112. ADVERTISING, NOTICING AND PUBLIC CONTACT: A Notice of Pubic Hearing was published in the Saratoga News on June 30, 2009, as required by law (Attachment C). ATTACHMENTS: Attachment A: 2009 Weed Abatement Program Assessment Report for City of Saratoga Attachment B: Resolution Confirming Report and Assessment of Hazardous Vegetation Abatement Charges Attachment C: Notice of Public Hearing Ad 182 183 RESOLUTION NO. 09 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA CONFIRMING REPORT AND ASSESSMENT OF HAZARDOUS VEGETATION ABATEMENT CHARGES WHEREAS, at a regular meeting held on July 15, 2009, the Office of the Agricultural Commissioner submitted a report to this City Council consisting of all unpaid bills for weed abatement expenses and a proposed assessment list, and the parcels against which said expenses, including applicable administrative and collection costs are to be assessed, all pursuant to Article 15, Chapter 7 of the Saratoga City Code; and WHEREAS, the City Council, having heard said report and all objections; thereto, and the Council, finding that no modifications need to be made to any of said assessments. NOW, THEREFORE, IT IS ORDERED that the 2009 Weed Abatement Program, Assessment Report, City of Saratoga, prepared by the Office of the Agricultural Commissioner, which report is attached hereto as Exhibit A and incorporated herein by reference, be and hereby is confirmed. Each of said parcels as shown on the attached Exhibit A is declared to have a lien against it in the amount set opposite said parcel number in the second to last column thereof; and the Santa Clara County Auditor is hereby directed to enter the amounts of said assessments against the respective parcels of land on the County Tax Roll, and to collect the same at the time and in the manner as general municipal property taxes are collected. A certified copy of this resolution and assessments shall be filed with the Santa Clara County Auditor. The above and foregoing resolution was passed and adopted by the Saratoga City Council at a regular meeting held on the 15th day of July 2009, by the following vote: AYES: NOES: ABSTAIN: ABSENT: Chuck Page, Mayor ATTEST: Ann Sullivan, City Clerk 184 185 1 SARATOGA CITY COUNCIL MEETING DATE: July 15, 2009 AGENDA ITEM: DEPARTMENT: Public Works CITY MANAGER: Dave Anderson PREPARED BY: Richard Taylor DIRECTOR: John Cherbone ________________________________________________________________________ SUBJECT: Proposed ordinance amending the City Code to revise the requirements for park dedication and fees and technical amendments to the City’s code provisions to conform with state law. RECOMMENDED ACTIONS: (1) Open the public hearing and consider all testimony received; (2) Introduce and waive the first reading of the attached ordinance; and (3) Direct staff to place the attached ordinance and resolution on the consent calendar for adoption at the September 2, 2009 City Council meeting. SUMMARY: The June 2007 update to the Open Space and Conservation Element of the City’s General Plan recognized that additional parks, trail and resource conservation areas must be developed, protected, and preserved in order to retain the identity and natural resources of the City. The update calls for the dedication of five acres of developed municipal parkland per 1,000 residents. The current City Code only requires dedications based on a ratio of three acres of parkland for every 1,000 residents. The attached ordinance (Attachment A) would amend the City Code to change that ratio to five acres of real property per 1,000 residents. This ordinance also clarifies provisions of the City Code to ensure it conforms with state law. DISCUSSION: Five acres of parkland per 1,000 residents is the standard promulgated by the National Recreation and Park Association and is a common metric used by other communities in California to measure adequacy of parkland. The 2007 update to the Open Space and Conservation Element of the City’s General plan recognized that additional parkland must be protected and established a goal of five acres of parkland per 1,000 residents. The City’s Parks and Trails Master Plan also call for five acres per 1,000 residents. This amount of parkland would allow the City to maintain its existing character as a small town residential community surrounded by rural and open spaces. The City Code currently requires dedications at a ratio of three acres per 1,000 residents. The City requires the dedication of this amount of land, or imposes a requirement for the payment of 186 2 fees, as a condition of subdivision approvals. The dedication ration authorized by state law depends in part upon the existing ratio of park acreage to population within the City. Cities may adopt ratios as high as five acres per 1,000 residents only if the existing ratio in the City is at least as great. As part of the ongoing inventory of City property staff recently completed the attached inventory of parks and recreation lands (Attachment B). The inventory of City parkland indicates that Saratoga contains five acres of parkland per 1,000 residents. (The City has 158 acres of parkland and, according to the 2000 census, a population of 28,843 for a ratio of 5.3 acres per 1,000 residents.) Accordingly the City is authorized by state law to require dedications at a ratio of 5 acres of parkland per 1,000 residents. ALTERNATIVES: The City could adopt a figure other than five acres per 1,000 residents. However, State law prohibits the City from requiring more than five acres per 1,000. If the City wanted to adopt a lower figure it would need to amend the General Plan accordingly. FISCAL IMPACTS: The ordinance will allow the City to acquire and develop park and recreation lands to meet the needs of new residents to Saratoga. ADVERTISING, NOTICING AND PUBLIC CONTACT: This matter was noticed at the time the agenda was posted. ATTACHMENTS: Attachment A – Proposed Ordinance Attachment B – Park and Recreation Land Inventory 187 1 ORDINANCE NO. __________ AN ORDINANCE AMENDING THE SARATOGA MUNICIPAL CODE REGARDING PARK AND RECREATION DEDICATIONS AND FEES THE CITY COUNCIL OF THE CITY OF SARATOGA DOES ORDAIN AS FOLLOWS: SECTION 1. Findings A. The City of Saratoga recognizes the importance of adequate opportunities for access to recreation and open space for all residents. B. The Open Space and Conservation Element of the City’s General Plan, updated in June, 2007, calls for the City to attain a goal of five acres of developed municipal parkland per 1,000 residents. This number is based on the National Recreation and Park Associate standard and is a common metric used by other communities in California to measure adequacy of parkland. C. The City’s Parks and Trails Master Plan, in order to meet the needs of the residents of Saratoga, sets a goal of providing five acres of local parkland for each 1,000 residents of the City. D. The existing City Code requires that only three acres of real property for each 1,000 persons residing within the City be devoted to park and recreational purposes. E. It is the intent of the City Council to update the City Code to conform to the General Plan and Parks and Trails Master Plan and to make various other technical amendments to the City’s code provisions governing park and recreation dedication and fees. SECTION 2. Adoption. A. Section 14-25.080 of the Saratoga City Code is hereby amended by adding the text shown in bold double-underlined-italics (example) and deleting the text shown in strikeout (example) in Attachment A. SECTION 3. California Environmental Quality Act. Pursuant to the California Environmental Quality Act (“CEQA”), this action is exempt under 14 California Code of Regulations (“CEQA Guidelines”) section 15061(b)(3) (the amendments are exempt because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment). SECTION 4. Severance Clause. The City Council declares that each section, sub-section, paragraph, sub-paragraph, sentence, clause and phrase of this ordinance is severable and independent of every other section, sub- 188 2 section, sentence, clause and phrase of this ordinance. If any section, sub-section, paragraph, sub-paragraph, sentence, clause and phrase are held invalid, the City Council declares that it would have adopted the remaining provisions of this ordinance irrespective of the portion held invalid, and further declares its express intent that the remaining portions of this ordinance should remain in effect after the invalid portion has been eliminated. SECTION 5. Publication. This ordinance or a comprehensive summary thereof shall be published in a newspaper of general circulation of the City of Saratoga within fifteen days after its adoption. The foregoing ordinance was introduced and read at the regular meeting of the City Council of the City of Saratoga held on the 15th day of July, 2009, and was adopted by the following vote following a second reading on the _____ day of ___________________________, 2009: COUNCIL MEMBERS: AYES: NAYS: ABSENT: ABSTAIN: SIGNED: __________________________________ __ CHUCK PAGE MAYOR OF THE CITY OF SARATOGA Saratoga, California ATTEST: __________________________________ ANN SULLIVAN CLERK OF THE CITY OF SARATOGA Saratoga, California APPROVED AS TO FORM: ____________________________________________ RICHARD TAYLOR, CITY ATTORNEY 189 1 Attachment A 14-25.080 Park and recreation dedication and fees. (a) Purpose, application and exemptions. As a condition of each final map approval, and to be detailed in the conditions of tentative map, every subdivider or owner shall be required to, and shall dedicate a portion of land or pay a fee in lieu thereof, or a combination of both at the option of the City, for the purpose of providing park or recreational facilities reasonably related to serving the development and in accord with the standards and provisions as hereafter set forth. The provisions of this Section are enacted pursuant to Section 66477 of the Government Code and are hereby found to be in accord with the recreational element Open Space and Conservation Element of the General Plan. The requirements of this Section shall not apply to any of the following: (1) Subdivisions or sites or portions thereof for commercial or industrial uses. (2) Subdivisions containing less than five parcels lots and not used for residential purposes. However, in that event, it shall automatically be a condition of approval of a parcel or tentative map tentative approval of any such subdivision that if a building permit is requested for construction of a residential structure or structures on one or more of such lots parcels within four years from the date of recording the final map, the fee in lieu of dedication, as prescribed in this Section, shall be paid by the owner of each such lot as a condition to the issuance of the building permit. (3) Any condominium project or stock cooperatives that which consists of in the subdivision of air space of an existing multi-unit structure apartment building which is more than five years old, where when no new dwelling units are added thereto. (4) Such other exceptions as may hereafter be added to the Map Act. (b) Standards and formula for land dedication. It is hereby found and determined that the public interest, convenience, health, welfare and safety require that three five acres of real property for each one thousand persons residing within the City be devoted to park and recreational purposes. Where a park or recreational facility has been designated in the Open Space and Conservation Element recreational element of the General Plan or has been otherwise designated by the City Council and is has been proposed to be located in whole or in part within the proposed subdivision to serve the immediate or future needs of the residents of such subdivision, the subdivider shall dedicate land within the area of such subdivision for a local park use. consistent with said recreational element . The amount of land (expressed in acreage) required to be dedicated shall be based upon the average number of persons per household, based upon the most recent available federal census, divided by 333.33200 (the quotient of one thousand persons per three five acres). (c) Fees in lieu of land dedication. In the event there is no park or recreational facility designated as described in subsection (b), above, in the recreational element of the General Plan to be located in whole or in part within the proposed subdivision or site, or in the event that the proposed subdivision contains fifty or less lots or parcels, then the subdivider or owner shall pay 190 2 a fee to the City in lieu of dedicating land, which shall be in an amount equal to the fair market value of the amount of land which would otherwise be required to be dedicated pursuant to Paragraph (b) of this Section. If a condominium project, stock cooperative, or community apartment project (as defined in California. Civil Code § 1351) exceeds fifty dwelling units, dedication of land may be required notwithstanding that the number of parcels may be less than fifty. "Fair market value", as used herein, shall be product of (1) the estimated cost of parkland in Saratoga as determined by the City Council and (2) the amount of land that would be required to be dedicated pursuant to subsection (b), above.either the average estimated fair market value for all residentially zoned real property located in the City, or the fair market value of the land in the subdivision or site, based upon its then assessed value modified to equal market value in accord with the current practices of the County assessor and as determined by the, Community Development Director whichever shall be the greater. (d) Use of land dedications and fees. The land, fees or combination thereof are to be used only for the purpose of developing new or rehabilitating existing neighborhood or community park or recreational facilities to serve the subdivision. All fees collected under this section shall be committed within five years after the payment of the fees or the issuance of building permits on one-half of the lots created by the subdivision, whichever occurs later. If the fees are not committed, they, without any deductions, shall be distributed and paid to the then record owners of the subdivision in the same proportion that the size of their lots bears to the total area of all lots within the subdivision. All fees collected under this sSection shall be used only for the purpose of providing park or recreational facilities reasonably related to serving the subdivision or site by way of purchase of necessary land or, in the event sufficient land is available, for improving of such land for park and recreational purposes, or both. Interest earned on the accumulated fees may be used for the maintenance of any existing parks in the City, so long as such use is permitted under the Map Act. (e) Requirement of both dedication and fees. Both dedication of a portion of land, together with the payment of fees may be required to be in accord with the following criteria: (1) Where only a portion of the land to be subdivided or developed is proposed in the recreation element Open Space and Conservation Element of the General Plan or otherwise by the City Council as a site for a local park or recreational area, such portion shall be dedicated for local park purposes and a fee computed pursuant to Paragraph (c) of this Section shall be paid for any additional land that would have been required to be dedicated pursuant to Paragraph subsection (b), above of this Section. (2) Where a major part of the local park or recreational area has already been acquired by the City and only a portion of land is needed from the subdivision or building site to complete such park, such remaining portion shall be dedicated and a fee computed as hereinabove set forth shall be paid in an amount equal to the value of the land which would otherwise have been required to be dedicated for the balance thereof. (f) Property not included in General Plan. Where the proposed subdivision lies within an area to be annexed to the City urban service area not yet shown and delineated on the General Plan of the City, by reason of it not having been a part of the City at the time of the adoption of the General Plan, but intended to be included within the General Plan, the subdivider or owner shall dedicate land, or pay a fee in lieu thereof, or both, in accord with the adopted park and 191 3 recreational policies and standards of the General Plan and the provisions of this sSection, and whether land dedication, or fee in lieu thereof, or a combination of both shall be required as determined by the approving authority., shall be determined upon consideration of the following: (1) Recreational element of the General Plan. (2) Topography, geology, access and location of land in the subdivision or site available for dedication. (3) Size and shape of the subdivision or site and land available for dedication. (4) Feasibility of dedication, and compatibility with the recreational element of the General Plan. (g) Credit for private open space. Where a private open space for park and recreational purposes is provided in a proposed common interest development (as defined by California. Civil Code § 1351) subdivision or site and such space is to be privately owned and maintained by future residents of the development, a credit not to exceed fifty percent may be given against the requirement of dedication for park and recreation purposes or payment of fees in lieu thereof, provided the City Council finds that it is in the public interest to do so, and that the following standards are met: (1) That yards, court areas, setbacks and other open areas required to be maintained by the zoning and building regulations shall not be included in the computation of such private open space; and (2) That the private ownership and maintenance of the open space is adequately provided for by written agreement, conveyance or restrictions; and (3) That the use of the private open space is restricted for park and recreational purposes by recorded covenants which run with the land in favor of the future owners of property within the subdivision or site and which cannot be defeated or eliminated without the consent of the City Council; and (4) That the proposed private open space is reasonably adaptable for use for park and recreational purposes, taking into consideration such factors as size, shape, topography, geology, access and location of the private open space land; and (5) That facilities proposed for the open space are in substantial accordance with the provisions of the recreational element of the General Plan and are approved by the City Council. (h) Amendment to Map Act. In the event the Map Act should in the future be amended to expand or change the permitted uses of land dedicated or in lieu fees laid under this Section, such purposes shall control and the limitations set forth in this Section to the extent they are inconsistent with the amended Map Act, shall no longer have any force or effect. P:\SARATOGA\RESOLUTI\Quimby Act Update\Revised Park Fee Ordinance (Draft 07-08-09).doc 192 City of Saratoga Parks and Recreation Lands Inventory July 9, 2009 City Parks Area (acres) Beauchamps Park 2.37 Azule Park 4.13 Kevin Moran Park 10.29 Congress Springs Park 9.66 Brookglen Park 0.72 El Quito Park 6.64 Gardiner Park 1.91 Foothill Park 0.89 Wildwood Park 3.77 Historical Park 0.98 Hakone Gardens 16.06 Ravenwood Park 0.46 Heritage Orchard 17.00 St. Marcos Open Space 9.43 Blaney Plaza 0.10 Saratoga Heights Open Space (lower parcel) 31.11 Saratoga Heights Open Space (upper parcel) 8.73 Total Parks (acres) 124.25 Trails (Developed and Undeveloped) 33.90 Parks & Trails Total 158.15 193 Page 1 of 2 SARATOGA CITY COUNCIL MEETING DATE: July 15, 2009 AGENDA ITEM: DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Curtis Boone DIRECTOR: Barbara Powell Records Management Intern Assistant City Manager Ann Sullivan City Clerk SUBJECT: Records Management Program: Resolutions Amending the City’s Records Retention Schedule and Authorizing Destruction of Certain City Records RECOMMENDED ACTIONS: 1. Adopt Resolution Amending City’s Records Retention Schedule. 2. Adopt Resolution Authorizing Destruction of Certain City Records. BACKGROUND: Following the City Council’s approval of the City’s new records retention schedule in June 2009, staff has reviewed the City’s records to locate expired records and prepare them for destruction. Staff has located 187 boxes of expired records that may be destroyed. In order to comply with state law, processing expired records for destruction is a multi-step process: 1. Staff in each department identify records that have expired in accordance with the approved records retention schedule. 2. Department directors review and approve the list of records to be destroyed in their departments. 3. The City Clerk and City Attorney review and approve a combined list of all expired records. 4. The list of records is presented to the City Council along with a resolution authorizing their destruction. Records may not be destroyed without the authorization of the City Council. Included in the list of records to be destroyed are certain unneeded payroll records that require an update to the records retention schedule before they may be destroyed. Staff is requesting that Council approve the following minor revision to the retention schedule prior to authorizing destruction of expired records listed in Exhibit A. As listed in the Payroll division of the Administrative Services section of the records retention schedule, Payroll Salary and Deduction Registers have a retention period of T+4 (termination plus four years), requiring the City to maintain them for four years after a given employee’s termination. Since these records include information on all current City employees, these records 194 Page 2 of 2 would need to be retained until four years after all employees listed no longer work for the City. Following input from the City Attorney, staff is proposing a retention period of AU+5 (five years after the annual financial audit) as more appropriate for these records. This change would allow the City to destroy these records five years after the audit of the fiscal year in which they were created; a separate, permanent records series, Payroll Registers, contains much of the same information in a condensed form. The change would be as listed below: Payroll - Salary and Deduction Registers T+4 AU+ 5 GC 34090; 22 CCR 1085-2; 29 CFR 516.2, 516.5, 516.6; 26 CFR 31.6001-1; LC 1174(d) X X Records including garnishments, adjustments, deduction authorizations, and PERS (Public Employee Retirement System) deductions. Space for storing these confidential records is limited, and updating the retention schedule before approving the destruction of records will allow staff to destroy these unneeded payroll records. Once both resolutions have been passed, staff will be able to begin destroying the expired records as listed in Attachment B, which will help streamline records-related processes at the City of Saratoga. FISCAL IMPACTS: Funding for destruction of records is included in the operating budget. Destroying records could result in savings through reduced liability in the event of litigation against the City. CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: The records retention schedule will not be updated, and the City will retain payroll records much longer than is legally necessary. Records will not be destroyed. ALTERNATIVE ACTION(S): Remove specific records from destruction list and approve with changes. FOLLOW UP ACTION(S): Organize City records. Continue development of records management plan. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: Attachment 1 - Resolution Amending the City’s Records Retention Schedule Attachment 2 - Resolution Authorizing the Destruction of Certain City Records Attachment 3 - Exhibit A: List of Records to be Destroyed. 195 RESOLUTION NO. _____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AMENDING THE CITY’S RECORDS RETENTION SCHEDULE WHEREAS, on the 3rd day of June, 2009, the City Council of the City of Saratoga approved a records retention schedule governing the retention of City records; and WHEREAS, the implementation of the records retention schedule has revealed that a change to the records retention schedule is necessary in order to more accurately reflect the contents of a record; NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves as follows: That the amendment to the records retention schedule as set forth below is hereby adopted: Department: Administrative Services Division: Payroll Original: Payroll - Salary and Deduction Registers T+4 GC 34090; 22 CCR 1085-2; 29 CFR 516.2, 516.5, 516.6; 26 CFR 31.6001-1; LC 1174(d) X X Records including garnishments, adjustments, deduction authorizations, and PERS (Public Employee Retirement System) deductions. Amended to: Payroll - Salary and Deduction Registers AU+5 GC 34090; 22 CCR 1085-2; 29 CFR 516.2, 516.5, 516.6; 26 CFR 31.6001-1; LC 1174(d) X X Records including garnishments, adjustments, deduction authorizations, and PERS (Public Employee Retirement System) deductions. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 15th day of July, 2009 by the following vote: AYES: NOES: ABSENT: ABSTAIN: __________________________ Chuck Page, Mayor ATTEST: __________________________ Ann Sullivan, City Clerk 196 RESOLUTION NO. _____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS WHEREAS, Government Code Section 34090 et seq. authorizes City department heads to destroy certain records, documents, instruments, books or paper after the same are no longer required with the approval of the legislative body by resolution and the written consent of the City Attorney. NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves as follows: That it does hereby authorize the department heads to destroy those certain records, documents, instruments, books or paper under their charge as described in Exhibit ‘A.’ The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 15th day of July, 2009 by the following vote: AYES: NOES: ABSENT: ABSTAIN: __________________________ Chuck Page, Mayor ATTEST: __________________________ Ann Sullivan, City Clerk 197 Exhibit A Records to be Destroyed Administrative Services Department Box Description Division Record Series Official retention Retain through "69" Accounts Payable "A Misc. - Frontier Travel and Tours" FY 90/91 Accounts Payable Accounts Payable AU+4 1995 * False Alarm cards, unpaid ('83-'84) [small box] Accounts Receivable Accounts Receivable AU+4 1988 * Payroll Checks 17501-20817 FY 95/96-96/97 Accounts Payable Checks AU+5 2002 29B A/P Check Copies FY 97/98, Permit Refunds A-Z, Rental Deposit Refunds A-Z Accounts Payable Accounts Payable AU+4 2002 3A A/P Check Copies FY 97/98 A-C (includes "Contracts" and ABAG") Accounts Payable Accounts Payable AU+4 2002 Petty Cash Reimbursement FY (97/98) Accounts Payable Accounts Payable AU+4 2002 3B A/P Check Copies FY 97/98 M-R Accounts Payable Accounts Payable AU+4 2002 43D Savings Account Reconciliation FY 98/99 Reports Account Reconciliation AU+5 2004 44A Check Reports FY 98/99 (A/P, July - March) - Includes full A/P books Accounts Payable Accounts Payable AU+4 2003 46A A/P Check Copies FY 98/99 - C, C Misc, D-F Accounts Payable Accounts Payable AU+4 2003 46B A/P Check Copies FY 98/99 - G-L Accounts Payable Accounts Payable AU+4 2003 47A A/P Check Copies FY 98/99 - Principle Life through San Jose Water Company Accounts Payable Accounts Payable AU+4 2003 47D A/P Check Copies FY 98/99 - S-Z Accounts Payable Accounts Payable AU+4 2003 48A A/P Check Copies FY 98/99: Class/Permit/Rental Deposit Refunds A-Z Accounts Payable Accounts Payable AU+4 2003 49B Reconciled Checks and Ck# 74887 to 80423 ('98- '99) Accounts Payable Checks AU+5 2004 54D Bank Statements (July '99-March '00) Accounting Banking Records AU+5 2005 CAL-Card manual, Pooled Money Investment Board reports, bank rate info (2000 or earlier) General Administration - Administrative Services Reference Files, External Sources SU+2 2002 59A False Alarm Cards 12/98-12/99 Accounts Receivable Accounts Receivable AU+4 2004 64B Comerica Bank - Checking Acct transaction receipts FY 96/97 - 97/98 Accounting Banking Records AU+5 2003 Cancelled Checks FY 96/97 - 97/98 Accounts Payable Checks AU+5 2003 64D Comerica Bank - Checking Acct, Cancelled Checks FY 97/98 Accounting Banking Records AU+5 2003 65A General Checking Acct Reconciliation (July 1999- Dec 1999, Jan 2000-June 2000) Reports Account Reconciliation AU+5 2005 Checks FY 99/00 Accounts Payable Checks AU+5 2005 66B Accounts Payable FY 99/00 (July-February) Accounts Payable Accounts Payable AU+4 2004 73B Cash Edit Lists - Cash postings (Apr. '00-June '00) Accounts Receivable Cash receipts AU+4 2004 73D Cash Edit Lists - Cash postings (Feb. '00-April '00) Accounts Receivable Cash receipts AU+4 2004 74A Cash Edit Lists - Cash Postings (Jan-Feb 2000) Accounts Receivable Cash receipts AU+4 2004 74A Cash Edit Lists (Jan, Feb, June '00), Accounts Receivable ('99-'00), and Data Tickets ('99) Accounts Receivable Cash receipts; Accounts Receivable AU+4 2004 74B Accounts Payable FY 99/00, Edit and Update Lists FY 99/00 Accounts Payable Accounts Payable AU+4 2004 Purchase Order Encumbrances, Encumbrance Edit/Update Lists FY 99/00 Accounts Payable Purchase Orders AU+4 2004 Check Register/Cert. FY 99/00 Accounts Payable Check Registers CU+7 2007 198 76C Terminated employee files (2000) Payroll Employee Payroll files CU+6 2006 77B Cash Edit Lists (Jul. '00-Aug. '00) (Cash postings) Accounts Receivable Cash receipts AU+4 2004 79B Instructor Fees (FY 99/00) S-Wilten. Accounts Payable Accounts Payable AU+4 2004 Business license files (not applications) transferred from 77C (FY 99/00) Accounts Receivable Business License Files T+4 2005 79C Permit Refunds, Rental Deposit Refunds, and Instructor Fees (A-Russell) (FY 99/00) Accounts Payable Accounts Payable AU+4 2004 80A Accounts Payable (Pacific-Shaw) (FY99/00) Accounts Payable Accounts Payable AU+4 2004 80B Accounts Payable (# - Cha), FY99/00 Accounts Payable Accounts Payable AU+4 2004 81A Accounts Payable (F-Larson) (FY 99/00) Accounts Payable Accounts Payable AU+4 2004 81B Accounts Payable (League-Pacific) (FY 99/00) Accounts Payable Accounts Payable AU+4 2004 81C Accounts Payable (San Jose-US) (FY 99/00) Accounts Payable Accounts Payable AU+4 2004 81D Accounts Payable (A misc -Dept. Conservation) FY 86/87 Accounts Payable Accounts Payable AU+4 1991 81D Accounts Payable (Unisource-Zee), "A-Z Nursery", Class/Trip Refunds A-Z -- 99/00 Accounts Payable Accounts Payable AU+4 2004 82C Bank Statements (June '99, April '00-Dec. '00) Accounting Banking Records AU+5 2006 82D Bank Statements (00-01) Accounting Banking Records AU+5 2005 Payroll Reconciliation (2000) Reports Bank Reconciliation AU+5 2005 84A Journal Entries ('00-'01) Accounting Journal AU+7 2008 84B Cash Edit Lists (Nov. '00- Dec. '00) Accounts Receivable Cash receipts AU+4 2005 84C Cash Edit Lists (Jan. '01-Feb. '01) Accounts Receivable Cash receipts AU+4 2005 84D Cash Edit Lists/Cash Postings (March-April '01) Accounts Receivable Cash receipts AU+4 2005 85A Accounts Receivable (FY 00/01) [full year] Accounts Receivable Accounts Receivable AU+4 2005 85C Business License Renewals ('01) Accounts Receivable Business License Files T+4 2006 85D Cash Edit Lists (Sep-oct 2001) Accounts Receivable Cash receipts AU+4 2006 Bank statements (sep-oct 2001) Accounting Banking Records AU+5 2006 86A Cash Edit Lists (Nov. '01-Dec. '01) Accounts Receivable Cash receipts AU+4 2006 Bank Statements (Nov. '01-Dec. '01) Accounting Banking Records AU+5 2007 86B Bank Statements (Jun-Aug 2001) Accounting Banking Records AU+5 2008 Journal Entries (June 2001) Accounting Journal AU+7 2008 Payroll Account Reconciliation (FY 00/01) Reports Bank Reconciliation AU+5 2006 86C Cash Postings/Cash edit lists (May '01- Jun. '01) Accounts Receivable Cash receipts AU+4 2005 86D Cash Postings (Jul. '01-Aug. '01) Accounts Receivable Cash receipts AU+4 2006 87A Cash Receipts A-Z Files (FY 00/01) Accounts Receivable Cash receipts AU+4 2005 87B False Alarm Cards ('00-'01) Accounts Receivable Accounts Receivable Au+4 2005 Parking Citations paid and appeal info (mainly referrals to Data Ticket) 2000-2001 Accounts Receivable (CD- Code Compliance: Parking Citations) Accounts Receivable AU+4* 2006 89C Payroll Employee Time Sheet Files PP#14-00 to #26-01 (6/24/00 - 12/21/01) Payroll Payroll - Employee Timesheets AU+6 2008 93B Gen. Checking Account Reconciliation (FY 00/01), Cleared Checks #82191-85690 Reports Account Reconciliation AU+5 2006 93C General Checking Account cleared checks (01/02) Nos. 85692-89272 Accounts Payable Checks AU+5 2007 199 94A Payroll checking account, cleared checks Jan. 2000 - Jun 2002 Accounts Payable Checks AU+5 2007 94B Terminated employee files (2002) Payroll Employee Payroll files Cu+6 2008 96B Cash Postings (May-June 2002) Accounts Receivable Cash receipts AU+4 2006 96C Cash Postings (July '02) Accounts Receivable Cash receipts AU+4 2006 Bank Deposit Books FY 01/02, 02/03, Banking receipts Jan-Dec 2002 Accounting Banking Records AU+5 2008 97A Accounts Receivable (FY 01/02) Accounts Receivable Accounts Receivable AU+4 2006 97B Payroll Bank Recon. (July 2001-June 2002), Bank Statements (Jan.-June 2002) Reports Bank Reconciliation AU+5 2007 97C Business License Renewals and B/L's printed (Oct. 2001- Dec. 2002), Indiv. B/L's printed (2001) Accounts Receivable Business License Files T+4 2007 97D Bank Statements (July 2002-June 2003) Accounting Banking Records AU+5 2008 98A Printed Business licenses (2002) Accounts Receivable Business License Files T+4 2007 Paid Parking Citations ('02) Accounts Receivable (CD- Code Compliance: Parking Citations) Accounts Receivable AU+4* 2006 98B Cash Receipts A-Z Files (FY 01/02) Accounts Receivable Cash receipts AU+4 2006 98C Cash Postings (Jan. '02-Feb. '02) Accounts Receivable Cash receipts AU+4 2006 98D Cash Postings (Mar. '02-Apr. '02) Accounts Receivable Cash receipts AU+4 2006 100B Gen. Checking Account Reconciliation (FY 02/03) Reports Account Reconciliation AU+5 2008 100C Cash Postings (aug. '02 - Sept. '02) Accounts Receivable Cash receipts AU+4 2007 100D Cash Postings (Oct. '02 - Nov. '02) Accounts Receivable Cash receipts AU+4 2008 101A Cash Postings (Dec. '02 - Jan. '03) Accounts Receivable Cash receipts AU+4 2007 101B Cash Postings (Feb. '03 - Mar. '03) Accounts Receivable Cash receipts AU+4 2008 101C Cash Postings (Apr. '03 - May '03) Accounts Receivable Cash receipts AU+4 2008 103A Accounts Receivable (FY 02/03) Accounts Receivable Accounts Receivable AU+4 2007 103B Account Payable Checks Copies "A Misc. - Coate, Barrie" (FY 01/02 [03]) Accounts Payable Accounts Payable AU+4 2007 103C Account Payable Checks Copies "Commonwealth Credit Union - Fry's Electronics" (FY 01/02) Accounts Payable Accounts Payable AU+4 2006 103D Account Payable Checks Copies G-I (FY 01/02) - Includes checks from July 2002 (FY 02-03) Accounts Payable Accounts Payable AU+4 2007 123A Account payable checks copies "J Misc. - Oriental Trading Co" (FY 01/02) Accounts Payable Accounts Payable AU+4 2006 123B Account payable checks copies "P misc. - S misc" (FY 01/02 [03]) Accounts Payable Accounts Payable AU+4 2007 123C Account payable checks copies "S Misc. - Sutro & Co" (FY 01/02) Accounts Payable Accounts Payable AU+4 2006 123D Account payable checks copies "T.A.K.'s Equipment - Zutshi, Ruchi" (FY 01/02[03]), Void PO's Accounts Payable Accounts Payable AU+4 2007 124A Account Payable Check copies FY01/02 - Class & trip refunds, rental deposit refunds, permit refunds Accounts Payable Accounts Payable AU+4 2006 124B Account Payable Checks copies FY 01/02 Instructor Fees A-Z Accounts Payable Accounts Payable AU+4 2006 124C Account Payable checks copies FY 00/01, A Misc. - Burns, Lori Accounts Payable Accounts Payable AU+4 2005 124D Account payable checks copies C Misc. - Dunn- Edwards Corporation (FY 00/01) Accounts Payable Accounts Payable AU+4 2005 200 125A Account payable checks copies FY 00/01 E Misc. - Interstate Battery System Accounts Payable Accounts Payable AU+4 2005 125B Account payable checks copies J Misc. - Orchard Supply Hardware (FY 00/01) Accounts Payable Accounts Payable AU+4 2005 125C Account payable checks copies P Misc. - Royal Coach Tours (FY 00/01) Accounts Payable Accounts Payable AU+4 2005 125D Account payable checks copies S Misc. - Super Glass (FY 00/01) Accounts Payable Accounts Payable AU+4 2005 126A Account payable checks copies TUV Misc., T.A.K.'s Equipment - Zee Medical (FY 00/01) Accounts Payable Accounts Payable AU+4 2005 126B Account payable checks copies Permit Refunds, Instructor Fees (FY 00/01) Accounts Payable Accounts Payable AU+4 2005 126C Account payable checks copies Class and trip Refunds, rental deposit refunds (FY 00/01) Accounts Payable Accounts Payable AU+4 2005 131A- 1 Bank deposit tickets (11/23/99 Reception to 5/14/01 Building) [small box] Accounting Banking Records AU+5 2006 140D Accounts receivables FY 03/04, A/R invoices A - Z (FY 03/04) Accounts Receivable Accounts Receivable AU+4 2008 141C White receipts with backup documentation (cash receipts) (FY 02/03) Accounts Receivable Cash receipts AU+4 2007 141D White receipts with backup documentation (cash receipts) (FY 03/04) A Misc. - State of CA Payment Sched Accounts Receivable Cash receipts AU+4 2008 D1 Vendor Payments FY 96-97 Central Bay Painting Co. to Fry's Electronics Accounts Payable Accounts Payable AU+4 2001 D2 Vendor Payments 2000-2003 Accounts Payable Accounts Payable AU+4 2007 D3 Accounts Payable FY 96/97 Employee reimbursement, cash refunds A-L, deposit refunds, Vendor payments W Misc. - Zee Medical Accounts Payable Accounts Payable AU+4 2001 F2 Business License files & Renewal Reports (Jan-Mar '03) Accounts Receivable Business License Files T+4 2008 A/p Checks Copies "L-W Misc." (FY 03/04) [from F14] Accounts Payable Accounts Payable AU+4 2008 F4 Cash Edit Lists/Cash Postings (Jul. '03 - Aug. '03) Accounts Receivable Cash receipts AU+4 2008 F5 Cash Edit Lists/Cash Postings (May '04 - Jun. '04) Accounts Receivable Cash receipts AU+4 2008 F10 Cash Edit Lists/Cash Postings (Mar. '04 - Apr. '04) Accounts Receivable Cash receipts AU+4 2008 F12 Inact. Business File Copies/Renewal Reports/Notices & Park. Cit. ('03) Accounts Receivable Business License Files T+4 2008 F13 Cash Postings (Jun. '03) & False Alarm Cards ('02- '03) Accounts Receivable Cash receipts AU+4 2008 F15 A/p Checks Copies & Cotton Shires and Assoc. Horizon (FY 03/04) Accounts Payable Accounts Payable AU+4 2008 F16 Account Payable Checks Copies "V Misc. - Zutshi" (FY 02/03) Accounts Payable Accounts Payable AU+4 2007 F17 A/p Checks Copies & PG&E-San Jose Water (FY 03/04) Accounts Payable Accounts Payable AU+4 2008 F18 A/p Checks Copies "Maximus Inc - Pollock, Felicia Peters" (FY 03/04) Accounts Payable Accounts Payable AU+4 2008 F20 Account Payable Checks Copies "SCC Dept. of Revenue-UNUM Life Ins." (FY 02/03) Accounts Payable Accounts Payable AU+4 2007 F21 A/p Checks Copies (FY 03/04) "Santa Clara County Department of Revenue - Streit, Nick" Accounts Payable Accounts Payable AU+4 2008 F22 Cash Edit Lists/Cash Postings (Sept. '03 - Oct. '03) Accounts Receivable Cash receipts AU+4 2008 F23 Account Payable Checks Copies "PG&E-San Jose Water" (FY 02/03) Accounts Payable Accounts Payable AU+4 2007 F24 A/p Checks Copies (Sullivan, Anne-Zutshi, Ruchi) (FY 03/04) Accounts Payable Accounts Payable AU+4 2008 F25 Account Payable Checks Copies "H Misc.-L Misc." (FY 02/03) Accounts Payable Accounts Payable AU+4 2007 201 F26 A/p Checks Copies (A Misc.-Coast Oil Company) (FY 03/04) Accounts Payable Accounts Payable AU+4 2008 F27 Account Payable Checks Copies "Coate, Barrie - Greg G. Ing and Associates" (FY 02/03) Accounts Payable Accounts Payable AU+4 2007 F28 A/p Checks Copies (I Misc.-League of California Cities) (FY 03/04) Accounts Payable Accounts Payable AU+4 2008 F29 Account Payable Checks Copies "Rental Dep./Permit Ref/Instr. Fees" (FY 02/03) Accounts Payable Accounts Payable AU+4 2007 F30 Account Payable Checks Copies "League of CA Cities-Pac Bell Worldcomm" (FY 02/03) Accounts Payable Accounts Payable AU+4 2007 F31 A/p Checks Copies (A - Kuhn, Brian) (FY 03/04) Instructor fees and class refunds Accounts Payable Accounts Payable AU+4 2008 F32 Cash Edit Lists (Nov. '03 - Dec. '03) Accounts Receivable Cash receipts AU+4 2008 F44 Bank Account - Savings Recon. (FY 99/00 - 00/01) Reports Bank Reconciliation AU+5 2006 F45 Account Payable Checks Copies 'A - City of Saratoga Petty Cash (Finance)" (FY 02/03) Accounts Payable Accounts Payable AU+4 2007 F51 Gen. Checking Account (FY 02/03) Cancelled Checks #89477-92099 Accounts Payable Checks AU+5 2008 F66 Payroll Employee Files for terminated employees ('01) Payroll Employee Payroll files CU+6 2008 Time Sheet Files for terminated employees ('01) Payroll Payroll - Employee Timesheets AU+6 2008 F68 General Checking Account Reconciliation FY 01/02 Reports Account Reconciliation AU+5 2007 F8 Cash Edit Lists/Cash Postings (Jan. '04 - Feb. '04) Accounts Receivable Cash receipts AU+4 2008 *Where a record could arguably be placed in multiple records series, we have listed both series and kept only the longer retention period. For example, Parking Citations are processed through Administrative Services: Accounts Receivable as Accounts Receivable files; they are also listed in Community Development: Code Compliance as "Parking Citations" but have a shorter retention period. We list the Accounts Receivable retention period. The following records may only be destroyed if the accompanying resolution to amend the records retention schedule is approved. Payroll Registers (a permanent record) have all been removed Box Description Division Record Series Official retention Retain through 36B Payroll Reports/Records (Apr-Jun 1998) Payroll Payroll - Salary and Deduction Registers AU+5 2003 36D Payroll Reports/Records (Jan-Mar 1998) Payroll Payroll - Salary and Deduction Registers AU+5 2003 37A Payroll Reports/Records (Oct-Dec 1998) Payroll Payroll - Salary and Deduction Registers AU+5 2004 86B Payroll reports (from 16B) (July-August 1997) Payroll Payroll - Salary and Deduction Registers AU+5 2003 88A Payroll Reports/Records (Jun-Mar 2002) Payroll Payroll - Salary and Deduction Registers AU+5 2007 88C Payroll Reports/Records (May-Jul 2002) Payroll Payroll - Salary and Deduction Registers AU+5 2008 90B Payroll Reports/Records (Jan. '01 - Mar. '01) Payroll Payroll - Salary and Deduction Registers AU+5 2006 90C Payroll Reports/Records (Mar-May 2001) Payroll Payroll - Salary and Deduction Registers AU+5 2006 202 90D Payroll Reports/Records (May-Jun 2001) Payroll Payroll - Salary and Deduction Registers AU+5 2006 91A Payroll Reports/Records (Jul-Aug '01) Payroll Payroll - Salary and Deduction Registers AU+5 2007 91B Payroll Reports/Records (Sep-Oct '01) Payroll Payroll - Salary and Deduction Registers AU+5 2007 91C Payroll Reports/Records (Nov-Dec '01) Payroll Payroll - Salary and Deduction Registers AU+5 2007 92B Payroll Reports/Records (Sep-Nov 2002) Payroll Payroll - Salary and Deduction Registers AU+5 2008 92C Payroll Reports/Records (Nov-Dec '02) Payroll Payroll - Salary and Deduction Registers AU+5 2008 F53 Payroll Reports/Records (Mar. '02 - May '02) Payroll Payroll - Salary and Deduction Registers AU+5 2007 F55 Payroll Reports/Records (Jul '02 - Sept. '02) Payroll Payroll - Salary and Deduction Registers AU+5 2008 F74 Payroll Processing Reports (9/30/98) Payroll Payroll - Salary and Deduction Registers AU+5 2004 City Manager’s Office (Human Resources) Box Description Division Series Official retention Retain through #1 City Volunteer Program Records (non-active volunteer records) FY 2000-06 Human Resources City Volunteer Program Records T+2 2008 Recreation/Facilities Department Records ready for destruction Note: Many of the accounting records stored by Recreation/Facilities are fully duplicated in Administrative Services. These records have been given retention periods based upon the retention requirements of the records series as noted in the Administrative Services section of the records retention schedule, and have been listed as "AS- Accounts Payable" etc. in the Division column Box Description Division Series Official retention Retain through #1 Blue binder pages for facility location of classes 7/03-12/03, Long form class locations winter 99, Spring 99 , Fall 03, winter/spring 03 and spring/summer 04 General Administration - Recreation/Facilities Administrative Records CU+2 2006 Receipts 07/01-02/03, AS-Accounts Receivable Cash Receipts AU+4 2007 purchase orders 07/02-06/02, refunds 03, petty cash forms 00-03, ABAG power purchasing pool 02-03, check request 06/01/03-09/11/03, teacher payments spring 02 AS-Accounts Payable Accounts Payable; Purchase Orders AU+4 2008 release forms for camps 03 Recreation Release of Liability/Health forms CU+4 2007 cancelled classes summer 04 General Administration - Recreation/Facilities Reference Files, Internal SU+2 2006 203 registration forms summer 04 Recreation Registration Forms CU+2 2006 #2 Accounting Daily 6/02-9/02 AS-Accounts Receivable Accounts Receivable AU+4 2007 winter 03 rosters Recreation Class Rosters CU+2 2005 bottom line report (winter 03) Recreation Bottom Line Reports CU+2 2005 #3 Daily Accounting 6/20/2003-04/2004 AS-Accounts Receivable Accounts Receivable AU+4 2008 #4 Building Rentals 2003-2004, contracts, schedules, receipts & calendars Facilities Facility Rentals cu+4 2008 #6 PO's 07/01-12/01, class refunds 07/00-08/01, check requests July-Dec 01; fall, summer, spring 02 refunds & teachers payment. AS-Accounts Payable Accounts Payable; Purchase Orders AU+4 2006 activity summary 03/01-05/01, activity listings 08/01-11/01 General Administration - Recreation/Facilities Reference Files, Internal SU+2 2004 blue binder facilities res. Reports 07/01-12/01, party rental forms 99-01, long form classroom sched. Summer, winter, spring 02. General Administration - Recreation/Facilities Administrative Records CU+2 2004 expenditure approval listing 07/01-12/01, daily accounting 03/04-04/04 AS-Accounts Receivable Accounts Receivable AU+4 2008 #8 Accounting Daily 3/02-6/02 AS-Accounts Receivable Accounts Receivable AU+4 2006 #9 Robert Kirks ABAG purchasing 01-02, PO register 99-00, class refund rosters 99-00 & 03-04, AS-Accounts Payable Accounts Payable AU+4 2008 incident Reports 93-98, Risk Management Accident and Incident Reports CL+7 2005 fall 01 rosters, faxes, info, rosters & faxes 02, Recreation Class Rosters CU+2 2004 long form spring/summer 02, long forms bldg assignments for classes 01, General Administration - Recreation/Facilities Administrative Records CU+2 2004 fall reconciliation reports 1/09/00, 04/19/01, 12/00- 05/01, AS-Reports Account Reconciliation AU+5 2006 daily accounting receipts Jan 01-June 01 AS-Accounts Receivable Accounts Receivable AU+4 2005 check registers 12/00-06/01 AS-Accounts Payable Check registers CU+7 2008 instructor roster 99-00 Recreation Roster of Instructors SU+2 2003 Instructor contracts 98, Recreation Instructor Applications and Contracts T+4 2003 camp release forms 12/03 Recreation Release of Liability/Health forms CU+4 2007 #10 Building Rentals 7/00-6/02, calendars, rental logs, schedules, receipts & contracts. Facilities Facility Rentals cu+4 2006 #11 Registration forms fall 01, winter, spring, 02 trip, spring, summer 02 Recreation Registration Forms cu+2, 2004 #12 Payroll instructor 02/03, payroll instructor 02-03, Recreation Instructor Payments cu+4 2008 class refunds 04, AS-Accounts Payable Accounts Payable AU+4 2008 fall rosters 04, winter 05 rosters & misc reports, hobbit play enrollment 03, Recreation Class Rosters CU+2 2007 redwood sports liability forms 04, Recreation Release of Liability/Health forms CU+4 2008 facility reports 7/04-1/05 (calendars of facility use) General Administration - Recreation/Facilities Administrative Records CU+2 2007 204 #13 Fall, summer, spring 02 Teacher payments, & refunds, Accounting 3/04-04/30/04 AS-Accounts Payable Accounts Payable AU+4 2008 #14 Building Rentals 02/03 & 03/04, contracts, schedules, calendars & receipts. Facilities Facility Rentals cu+4 2008 #15 Registration forms 2001 Recreation Registration Forms CU+2 2003 #16 Daily Accounting Nov-Dec 01 Aug-Oct 01 AS-Accounts Receivable Accounts Receivable AU+4 2006 Activity summary spring 01,& summer, winter, spring 2000 General Administration - Recreation/Facilities Reference Files, Internal SU+2 2003 #17 Purchase orders 7/01/02-06/20/2003; class refunds summer 2001, fall & summer 2000, AS-Accounts Payable Accounts Payable AU+4 2007 contracts on former instructors 1991-2003, personnel forms on former rec leaders 1991-2003, Recreation Instructor Applications and Contracts T+4 2008 teacher payments summer 2000 & 20001 Recreation Instructor Payments CU+4 2005 spring 2000-Winter 2002 rosters, faxes and rosters info 2001 Recreation Class Rosters CU+2 2003 reports, information mailing lists 2002 General Administration - Recreation/Facilities Administrative Records CU+2 2004 #18 refunds spring & summer 03, summer 03 refunds, AS-Accounts Payable Accounts Payable AU+4 2007 teacher payment spring& summer 03, Recreation Instructor Payments CU+4 2007 drafts for winter 03 brochure, Recreation Activity Guides CU+2 2005 summer 03 rosters & notes on classes, Recreation Class Rosters CU+2 2005 long forms fall 02, summer 03, winter/spring 03, old correspondence with instructors 02, blank old forms, old voice mail books 2003. General Administration - Recreation/Facilities Administrative Records CU+2 2005 #19 summer camp paperwork, brochure report, long forms, 2000-2001 General Administration - Recreation/Facilities Administrative Records CU+2 2003 Trip Registration Forms 2000-2001 Recreation Registration Forms CU+2 2003 #20 Activity summary fall 2000 & winter 01, information on classes 02, & 03 General Administration - Recreation/Facilities Reference Files, Internal SU+2 2006 roster changes summer camps 2000, Recreation Class Rosters CU+2 2002 THE accounting 2/07/00-08/11/00, daily accounting 1/07/03-3/31/03 & 11/27/02-1/16/03, AS-Accounts Receivable Accounts Receivable AU+4 2007 refund info 2003, AS-Accounts Payable Accounts Payable AU+4 2007 #21 daily accounting 01, AS-Accounts Receivable Accounts Receivable AU+4 2006 winter wonderland registration forms 2001, Recreation Registration Forms CU+2 2003 Activity Reports listing 01, 02, General Administration - Recreation/Facilities Reference Files, Internal SU+2 2005 teacher payments winter 01 & 02, Recreation Instructor Payments CU+4 2006 refunds 01 AS-Accounts Payable Accounts Payable AU+4 2005 #22 2001 activity summary, class stats fall 01 General Administration - Recreation/Facilities Reference Files, Internal SU+2 2004 brochure info 01, fall 2000 brochure Recreation Activity Guides CU+2 2003 205 calendar of classes fall 2000 General Administration - Recreation/Facilities Administrative Records CU+2 2002 teacher phone lists 01 Recreation Roster of Instructors SU+2 2004 faxes & roster info fall 01, Recreation Class Rosters CU+2 2003 refunds 01 winter & spring, refunds fall 00, AS-Accounts Payable Accounts Payable AU+4 2005 teacher payments spring & winter 01 Recreation Instructor Payments CU+4 2005 daily class deposits 8/25/00-05/13/2001, Recreation Miscellaneous Payments Cu+4 2005 #23 deposits 01/00-06/01 Recreation Miscellaneous Payments cu+4 2005 registration forms 01/00-06/01 Recreation Registration forms CU+2 2003 #24 instructor contracts 99/01 Recreation Instructor Applications and Contracts T+4 2005 #25 Camps 90-91 info, brochure info fall 89-fall 91, old fashioned camp printout spring 96, brochure & trip info 97-98, Recreation Activity Guides CU+2 2000 instructor contracts expired 93-96, Recreation Instructor Applications and Contracts T+4 2000 class refund roster summer 91, Recreation Class Rosters CU+2 1993 #26 Trips 5/92-9/95 General Administration - Recreation/Facilities Contracts and Agreements CL+4* 1999 #27 special events, holiday classes events, paperwork 87-98, brochure info 92-97 trip info 12/97-12/98 General Administration - Recreation/Facilities Contracts and Agreements CL+4* 2002 #28 Trips 89-92 General Administration - Recreation/Facilities Contracts and Agreements CL+4* 1996 #29 trips & info 9/95-12/97 General Administration - Recreation/Facilities Contracts and Agreements CL+4* 2001 #30 refunds winter 02, fall 03, winter 04, AS-Accounts Payable Accounts Payable AU+4 2008 teacher payments summer 00, winter 03, fall 02, winter 04, Recreation Instructor Payments CU+4 2008 bldg. reservations report and copies 11/01/04- 06/30/04. Facilities Facility Rentals CU+4 2008 #31 Trips 85-89 General Administration - Recreation/Facilities Contracts and Agreements CL+4* 1993 #32 Reg. forms 2002 & 2003 Recreation Registration Forms Cu+2 2005 #33 Building Rentals 7/98-06/00 calendars, rental logs, schedules, receipts & contracts. Facilities Facility Rentals CU+4 2004 #34 Registration Forms summer 03, fall 03, fall 04 Recreation Registration Forms CU+2 2006 #35 Camps 86-88 info, winter events, General Administration - Recreation/Facilities Contracts and Agreements CL+4* 1992 brochure info fall 86 & summer 89, Recreation Activity Guides CU+2 1991 facility log 1/02-06/02, Facilities Facility Rentals CU+4 2006 accounting receipts 7/1/02-06/27/03, AS-Accounts Receivable Cash Receipts AU+4 2007 206 copies check requests & PO's Robert Kirks 02-03, PO's listing 2002 & 2003 AS-Accounts Payable Accounts Payable AU+4 2007 #35 Accounting 5/03/04-07/01/04 & 1/12/04-03/16/04. AS-Accounts Receivable Accounts Receivable AU+4 2008 release liability 04, Recreation Release of Liability/Health forms CU+4 2008 theater info & contracts 01-02 General Administration - Recreation/Facilities Contracts and Agreements CL+4* 2006 #36 impac copies (purchasing) 5/22/02-12/22/03, PO copies 2003-04, ABAG power purchasing 1992- 2000, , AS-Accounts Payable Accounts Payable; Purchase Orders AU+4 2008 afterschool redwood coaches 02-03, contracts - finger printing info Recreation Instructor Applications and Contracts T+4 2007 Daily accounting 9/20/02-11/26/02, AS-Accounts Receivable Accounts Receivable AU+4 2007 Yellow page ad 2002, General Administration - Recreation/Facilities Administrative Records CU+2 2004 Hercules play enrollment forms 2001, Recreation Registration Forms CU+2 2003 Free standing ballet bar info on equipment, vending machine, trampoline, ( equip no longer here) no longer in service since 2000 Facilities Equipment Ownership L+2 2002 copies of bldg. rental agreement, 02-03 Facilities Facility Rentals CU+4 2007 ball park theatre contracts 02-03, General Administration - Recreation/Facilities Contracts and Agreements CL+4 2007 statements & letters Bank Comerica 91-01 AS-Accounting Banking Records AU+5 2006 #38 Redwood Afterschool Sports 00-04, Recreation Instructor Applications and Contracts T+4 2008 contracts 97,01,02,04, Recreation Instructor Applications and Contracts T+4 2008 Rosters 01 Recreation Class Rosters CU+2 2003 sign ups pymt 00-01, Boosters pymt 98, 02, 03, Recreation Miscellaneous Payments CU+4 2007 #39 Trips 85-89 General Administration - Recreation/Facilities Contracts and Agreements CL+4* 1993 #40 Expenditure Approval list 00, Robert Kirks- Encumbrance Listing by vendor 00, check requests & invoices 99-00, PO's with register 99, 00, AS-Accounts Payable Accounts Payable; Purchase Orders AU+4 2004 classroom assignments for rentals 7/00-12/00, Facilities Facility Rentals CU+4 2004 teacher contracts 98/99, Recreation Instructor Applications and Contracts T+4 2003 postage receipts 96-99, trip correspondence 00, information on HTE 95 General Administration - Recreation/Facilities Administrative Records CU+2 2002 paperwork on redwood coaches 98-99. Recreation Instructor Applications and Contracts T+4 2003 207 payment info revenue from vending machine 2000, AS-Accounts Receivable Accounts Receivable AU+4 2004 instructor contracts 97-99, Recreation Instructor Applications and Contracts T+4 2003 activity summary 00 General Administration - Recreation/Facilities Reference Files, Internal SU+2 2003 *Where a record could arguably be placed in multiple records series, we have listed both series and kept only the longer retention period. Trips and events include class rosters, Purchase orders, contracts and associated administrative documents, and external info such as brochures. We list the Contracts and Agreements retention period. Public Works (Corp. Yard) Box Description Division Record Series Official retention Retain through #1 Closed Purchase Orders and Check Requests Vendors A-Z FY 1999-2001 Corp. Yard Vendor Files CL+4 2005 #2 Paid Vendor Files / A-Z/ FY 2002-2003 Corp. Yard Vendor Files CL+4 2007 #3 Paid Vendor Files / A-Z/ FY 2003-2004 Corp. Yard Vendor Files CL+4 2008 #4 PG&E/San Jose Water Co Paid Invoices 2001-2004 Corp. Yard Vendor Files CL+4 2008 AUTHORIZATION FOR DESTRUCTION The above-listed records have been retained in accordance with the City’s Records Retention Schedule and applicable federal and state laws. Upon approval of the City Council by resolution and the approval of the City Attorney, these records will be properly destroyed. City Attorney’s Consent: The above-listed categories of records have been reviewed and I hereby authorize the destruction of all the listed records. ________________________________ Richard Taylor City Attorney, City of Saratoga ________________________________ Date 208 1 SARATOGA CITY COUNCIL MEETING DATE: July 15, 2009 AGENDA ITEM: DEPARTMENT: Community Development CITY MANAGER: Dave Anderson PREPARED BY: Jana Rinaldi DIRECTOR: John Livingstone ________________________________________________________________________ SUBJECT: Parking Violation Penalty Increase ________________________________________________________________________ RECOMMENDED ACTION: Adopt resolution approving a ten-dollar increase in the fine amount for parking violations. REPORT SUMMARY: In 1998, Saratoga City Council approved the Saratoga Parking Fine Schedule setting the parking fine amounts for violations of Saratoga City Code. In January 2004, Saratoga City Council approved a penalty increase of five dollars per violation. The parking fine schedule has not been reviewed since 2004. In late 2008 Senate Bill 1407 passed, increasing the state court construction fee for each County. Santa Clara County increased the tax from $5.00 to $9.50 for each paid citation. In order for the City of Saratoga to not have a decrease in fines, the amount should be raised equal to the State increase. FISCAL IMPACTS: An increase of $10.00 per parking violation will cover the increase from Santa Clara County due to the passing of Senate Bill 1407 in late 2008. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: If the City does not increase the parking bail schedule to cover the Santa Clara County fee, the City will lose $9.50 for every paid citation. 209 2 FOLLOW UP ACTION(S): Contact Sheriff, Superior Court and Dataticket to enact the increase. ADVERTISING, NOTICING AND PUBLIC CONTACT: Notice of this meeting was properly posted. ATTACHMENTS: 1. Resolution 2. Existing Saratoga City Code Parking Violation Fine Schedule 3. Proposed Saratoga City Code Parking Violation Fine Schedule 210 - 1 - RESOLUTION NO. _____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA TO INCREASE THE AMOUNT OF FINE REQUIRED FOR A PARKING VIOLATION WHEREAS, the Saratoga Parking Violation Fine Schedule has not been reviewed since 2004; and WHEREAS, the increase will cover the Santa Clara County tax fee; and WHEREAS, an increase in parking fine amounts will allow the City of Saratoga to recover enforcement funds lowering parking enforcement’s reliance on general city funds NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves as follows: Saratoga City Council approves an increase in the fine amount of the Saratoga Parking Violation Fine Schedule by ten dollars per violation. The above and foregoing resolution was passed and adopted at an adjourned meeting of the Saratoga City Council held on the __ day of ________, 2009 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Chuck Page, Mayor ATTEST: ____________________________ Ann Sullivan, City Clerk 211 PROPOSED City of Saratoga Parking Bail Schedule ORDINANCE VIOLATION DESCRIPTION BAIL 9-15.050(c) Parking where prohibited $55.00 9-15.060(c) Parking in excess of time limit $55.00 9-15.090(a) Commercial loading zone $55.00 9-15.100(a) Passenger loading zone $55.00 9-15.120(a) Bus loading zone $270.00 9-15.130(a) Mail deposit zone $55.00 9-20.030(a) Parking in prohibited areas at City Hall $40.00 9-25.010(a) Parking in excess of 72 hours on public street $70.00 9-25.020(b) Parked while repairing a vehicle on public street $55.00 9-25.030 Commercial vehicle on residential street longer than 20’ or over 8’ in height between the hours of 2000-0800 $120.00 9-40.050 Parking a commercial vehicle over 5 tons off truck route $120.00 10-05.050 Parking on a sidewalk or pedestrian walkway $55.00 11-05.040(b) Parking a vehicle in City Park- must be in parking lot $55.00 15-12.160 Parking a vehicle on private property over 120 hours $70.00 15-35.110(a) Parking a vehicle for sale on a commercial lot $60.00 15-35.110(b) Parking more than one vehicle for sale on private property $60.00 CVC CVC VIOLATION DESCRIPTION BAIL 21113(a) Parking in violation on public property (Schools) $35.00 22500(a) Parking unlawfully within an intersection $35.00 22500(b) “ on a crosswalk $35.00 22500(c) “ adjacent to a safety zone $35.00 22500(d) “ within 15 feet of a fire station driveway $35.00 22500(e) “ blocking a public or private driveway $35.00 22500(f) “ on a sidewalk $35.00 22500(g) “ blocking excavation $35.00 22500(h) “ double parking $35.00 22500(i) “ in a posted bus loading zone $255.00 22500(j) “ in a tunnel or tube $35.00 22500(k) “ on a bridge $35.00 22500(l) “ blocking a wheelchair ramp $280.00 22500.1 Parked in a posted fire lane $50.00 22502(a) Parking with right hand wheels more than 18” from curb or direction of traffic $35.00 22505(b) Parking on highway where sign posted $35.00 22507.8(a) Parked in handicap stall (no placard in view) $336.00 22507.8(b) Obstructing or blocking access to handicap stall $336.00 22514 Parked within 15 feet of fire hydrant $50.00 22516 Person locked in vehicle (no escape access) $100.00 22521 Parked on or within 7½ feet of railroad tracks $35.00 22522 Parked within 3’ of any sidewalk access ramp to a crosswalk $280.00 22523(b) Abandoned vehicle upon a highway $250.00 212 Effective 3/3/05 City of Saratoga Parking Bail Schedule ORDINANCE VIOLATION DESCRIPTION BAIL 9-15.050 Parking where prohibited (Red Zone) $45.00 9-15.050(c) Sign/Curb Marking No Parking $45.00 9-15.060 Parking in excess of time limit $45.00 9-15.090 Commercial loading zone $45.00 9-15.100 Passenger loading zone $45.00 9-15.120 Bus loading zone $260.00 9-15.130 Mail deposit zone $45.00 9-20.030 Parking in prohibited areas at City Hall $30.00 9-25.010(a) Parking in excess of 72 hours on public street $60.00 9-25.020(b) Parked while repairing a vehicle on public street $45.00 9-25.030 Commercial vehicle on residential street longer than 20’ or over 8’ in height between the hours of 2000-0800 $110.00 9-40.050 Parking a commercial vehicle over 5 tons off truck route $110.00 10-05.050 Parking on a sidewalk or pedestrian walkway $45.00 11-05.040(b) Parking a vehicle in City Park- must be in parking lot $45.00 15-12.160 Parking a vehicle on private property over 120 hours $60.00 15-35.110(a) Parking a vehicle for sale on a commercial lot $50.00 15-35.110(b) Parking more than one vehicle for sale on private property $50.00 CVC CVC VIOLATION DESCRIPTION BAIL 21113(a) Parking in violation on public property (Schools) $35.00 22500(a) Parking unlawfully within an intersection $35.00 22500(b) “ on a crosswalk $35.00 22500(c) “ adjacent to a safety zone $35.00 22500(d) “ within 15 feet of a fire station driveway $35.00 22500(e) “ blocking a public or private driveway $35.00 22500(f) “ on a sidewalk $35.00 22500(g) “ blocking excavation $35.00 22500(h) “ double parking $35.00 22500(i) “ in a posted bus loading zone $255.00 22500(j) “ in a tunnel or tube $35.00 22500(k) “ on a bridge $35.00 22500(l) “ blocking a wheelchair ramp $280.00 22500.1 Parked in a posted fire lane $50.00 22502(a) Parking with right hand wheels more than 18” from curb or direction of traffic $35.00 22505(b) Parking on highway where sign posted $35.00 22507.8(a) Parked in handicap stall (no placard in view) $336.00 22507.8(b) Obstructing or blocking access to handicap stall $336.00 22514 Parked within 15 feet of fire hydrant $50.00 22516 Person locked in vehicle (no escape access) $100.00 22521 Parked on or within 7½ feet of railroad tracks $35.00 22522 Parked within 3’ of any sidewalk access ramp to a crosswalk $280.00 22523(b) Abandoned vehicle upon a highway $250.00 213 1 SARATOGA CITY COUNCIL MEETING DATE: July 15, 2009 AGENDA ITEM: DEPARTMENT: Community Development CITY MANAGER: Dave Anderson PREPARED BY: Richard Taylor, City Attorney DIRECTOR: John Livingstone, AICP SUBJECT: Zoning Ordinance Amendment to Create Regulations for Tobacco Retailers RECOMMENDED ACTION: Review the draft ordinance and provide direction to staff. REPORT SUMMARY: The City regularly receives information from the Public Health Institute (“PHI”) regarding potential ordinances to protect public health. Mayor Page requested that staff prepare a report to Council with a draft ordinance based on a PHI model to require tobacco retailers to obtain a use permit. DISCUSSION: The attached draft ordinance would regulate tobacco retailers in the City of Saratoga. It is based on a Model Land Use Ordinance Regulating the Location and Operations of Tobacco Retailers drafted by the Public Health Institute (www.phi.org) and its Technical Assistance Legal Center. Model Ordinance suggests numerous regulatory options, some of which are included in the proposed amendment, and others of which are discussed below as “policy issues”. In addition to the policy issues, the attached draft would be refined to better fit with the Saratoga Code if Council elects to proceed with an ordinance. The proposed amendment begins with findings, which describe Saratoga’s specific interest in regulating Tobacco Retailers and its authority to do so. More general information about the health consequences of smoking and current trends in California can be found on the Public Health Institute website and on the attached “Fast Facts” sheet from the Center for Disease Control and Prevention.1 1 http://www.cdc.gov/tobacco/data_statistics/fact_sheets/fast_facts/index.htm 214 2 The amendment has two main components: 1) it requires new Tobacco Retailers to obtain a conditional use permit (CUP), with alternate provisions for existing Tobacco Retailers, and 2) it limits the density of new Tobacco Retailers. This is discussed in more detail below. Conditional Use Permits New Tobacco Retailers (defined as any person who sells tobacco products) would be allowed to operate only in commercial zoning districts and only after obtaining a CUP. (If Council elects to proceed with this ordinance staff would conduct further research to confirm that there are no existing tobacco retailers outside of commercial districts.) The granting of a CUP would be discretionary, and would require ongoing compliance with the following conditions: · Tobacco products must be secured, so that only employees have access; · Tobacco Retailers must comply with existing state, local and federal laws; · Sale of tobacco products must be by individuals 18 or older; · No sale to or sampling by individuals under 18 years of age; and · No smoking on the premises of a Tobacco Retailer. The ordinance would provide that if a Tobacco Retailer fails to comply with the conditions or with other applicable law, the Community Development Director can suspend the right to sell tobacco for 30 days for the first violation and 90 days for a second violation within a 60-day period. For the third violation, the Director can revoke Tobacco Retailer’s right to sell tobacco. These suspension and revocation procedures differ from the enforcement procedures for other CUP violations, as tobacco violations tend to be more technical in nature. The tobacco procedures are similar the enforcement mechanisms for State regulation of liquor licenses. For Tobacco Retailers already in existence at the time of enactment, the operator is not required to obtain a CUP. Instead, the operator must apply to the Director within a specified time period to obtain an Administrative Tobacco Retailer Permit. In the application, the operator must declare that it will comply with the conditions for the CUP listed above. If the operator fails to obtain the Administrative Tobacco Retailer Permit within the specified time, they must obtain a CUP through the process described above. A suspension or revocation decision is appealable to the Planning Commission. Within the general framework of a CUP requirement there are three policy issues: CUP Policy Issue 1: The City must determine whether tobacco retailer CUPs will be issued by the Planning Commission or would be uses subject to Community Development director approval under the new expedited use permit review process. Similarly, the City must determine whether use permit suspensions/revocations may be issued by the Director or may only be instituted by the Planning Commission. 215 3 CUP Policy Issue 2: As drafted the ordinance provides that existing Tobacco Retailers be given 180 days from the date of enactment to obtain an Administrative Tobacco Retailer Permit. The City Council could also consider other time frames. CUP Policy Issue 3: The City Council could consider having enforcement decisions appealed to a hearing officer instead of the Planning Commission. Density Limits The second component of the amendment would limit the density of new Tobacco Retailers. No new Tobacco Retailer could obtain a CUP on a parcel located within 500 feet of any existing Tobacco Retailer. Existing Tobacco Retailers would not be subject to this requirement. Within the general framework of a density limitation there are several policy issues: Density Policy Issue 1: The draft ordinance limits new Tobacco Retailers within 500 feet of existing Tobacco Retailers. The Council could direct a different distance. Density Policy Issue 2: The PHI Model Ordinance also restricts the location of “Significant” Tobacco Retailers (retailers that devote a certain percentage of floor area to, or that derive a certain amount of gross sale receipts from, tobacco products) to areas more than 1,000 feet from youth-oriented activities. Saratoga’s ordinance could include this type of provision. If included, the City Council could adjust the definition of Significant Tobacco Retailer or the distance restrictions. Density Policy Issue 3: The PHI Model Ordinance also restricts the total number of Tobacco Retailers based on the City’s population (i.e., one Tobacco Retailer per 1,000 residents). Saratoga’s ordinance could include this type of provision. Enforcement In addition to the suspension and revocation enforcement activities already described, the amendment also declares that any violation of this section would constitute a public nuisance. The City also retains the ability to enforce the section through civil actions, administrative or judicial nuisance abatement proceedings, civil or criminal code enforcement proceedings, unfair business practice proceedings, and suits for injunctive relief. Enforcement Policy Issue: As an additional enforcement option, the PHI Model Ordinance also includes a private right of action. This would allow private individuals to independently enforce the ordinance in lieu of the City. 216 4 FISCAL IMPACTS Staff time would be required to administer the ordinance. Some of these costs will be recovered through application fees. ALTERNATIVES The Public Health Institute has model ordinances regulating secondhand smoke in recreational areas, imposing licensing requirements, and tobacco sampling programs. The City Council could consider these ordinances in addition to or instead of the use permit requirement. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The City would not require use permits or regulate the density of tobacco retailers. FOLLOW UP ACTION: If the Council wishes to consider adoption of the attached ordinance staff will present it to the Planning Commission for review and comment to the City Council as required by state law for zoning code amendments. ADVERTISING, NOTICING AND PUBLIC CONTACT: Notice for this meeting. ATTACHMENTS: A. Proposed Ordinance B. Fast Facts Handout from the Center for Disease Control and Prevention P:\SARATOGA\RESOLUTI\Tobacco Ordinances\Tobacco Ordinance (draft Staff Report).doc 217 ORDINANCE NO. __________ AN ORDINANCE AMENDING THE SARATOGA MUNICIPAL CODE TO PROVIDE REGULATIONS FOR RETAIL ESTABLISHMENTS SELLING TOBACCO PRODUCTS AND TOBACCO PARAPHERNALIA THE CITY COUNCIL OF THE CITY OF SARATOGA DOES ORDAIN AS FOLLOWS: SECTION 1. Findings A. The City of Saratoga recognizes the negative health consequences of smoking and wishes to regulate the sale of tobacco products and tobacco paraphernalia out of concern for the health of Saratoga’s citizens. B. Zoning controls and a requirement that tobacco retailers obtain a use permit will not unduly burden legitimate business activities of tobacco retailers who sell cigarettes or distribute tobacco products or tobacco paraphernalia to adults. It will, however, allow the City of Saratoga to regulate the operation of lawful businesses to avoid circumstances which facilitate violations of state, federal, and local laws. C. The City of Saratoga has a substantial interest in ensuring that any person selling or exchanging tobacco products should be at least of a legal age to purchase such products. D. The City of Saratoga has a substantial interest in promoting compliance with state laws prohibiting the sales of tobacco products to minors; in promoting compliance with federal, state and local laws intended to discourage the purchase of tobacco products by minors; and finally, and most importantly, in protecting children from being lured into illegal activity through the misconduct of adults. E. The California courts in such cases as Cohen v. Board of Supervisors (1985) 40 Cal. 3d 277, and Bravo Vending v. City of Rancho Mirage (1993) 16 Cal. App. 4th 383, have affirmed the power of local governments to regulate business activity in order to discourage violations of state law. F. The California Constitution, Article XI, section 7, provides cities and counties with the authority to enact ordinances to protect the health, safety, welfare, and morals of their citizens. G. Zoning regulations are necessary to control the location and operation of the sale or exchange of tobacco products and/or tobacco paraphernalia for the protection of public health, safety and welfare. H. It is the intent of the City Council to discourage violations of laws forbidding distribution of tobacco products to minors, but not to expand or reduce the degree to which the acts regulated by state or federal law are criminally proscribed. 218 SECTION 2. Adoption. A. Section 15-19.020 of the Saratoga City Code is hereby amended by adding the text shown in bold double-underlined (example) and deleting the text shown in strikeout (example) in Attachment A. B. Section 15-80.130 is added to the Saratoga City Code as shown in Attachment A. SECTION 3. California Environmental Quality Act. Pursuant to the California Environmental Quality Act (“CEQA”), this action is exempt under 14 California Code of Regulations (“CEQA Guidelines”) section 15061(b)(3) (the amendments are exempt because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment). SECTION 4. Severance Clause. The City Council declares that each section, sub-section, paragraph, sub-paragraph, sentence, clause and phrase of this ordinance is severable and independent of every other section, sub- section, sentence, clause and phrase of this ordinance. If any section, sub-section, paragraph, sub-paragraph, sentence, clause and phrase are held invalid, the City Council declares that it would have adopted the remaining provisions of this ordinance irrespective of the portion held invalid, and further declares its express intent that the remaining portions of this ordinance should remain in effect after the invalid portion has been eliminated. SECTION 5. Publication. This ordinance or a comprehensive summary thereof shall be published in a newspaper of general circulation of the City of Saratoga within fifteen days after its adoption. The foregoing ordinance was introduced and read at the regular meeting of the City Council of the City of Saratoga held on the ___ day of _____, 2009, and was adopted by the following vote following a second reading on the _____ day of ___________________________, 2009: COUNCIL MEMBERS: AYES: NAYS: ABSENT: ABSTAIN: SIGNED: 219 __________________________________ CHUCK PAGE MAYOR OF THE CITY OF SARATOGA Saratoga, California ATTEST: __________________________________ ANN SULLIVAN CLERK OF THE CITY OF SARATOGA Saratoga, California APPROVED AS TO FORM: ____________________________________________ RICHARD TAYLOR, CITY ATTORNEY 220 Attachment A to Ordinance No. __ Amendment to Section 15-19.020 15-19.020 General regulations. The following general regulations shall apply to all commercial districts in the City: [subsection (a) unchanged] (b) Conditional uses. The following conditional uses may be allowed in any commercial district, upon the granting of a use permit in accordance with this code: pursuant to Article 15- 55 of this Chapter: [subsections (1)-(14) unchanged] (15) Tobacco Retailers, as defined in Section 15-80.130 of this Article. All Tobacco Retailers shall be subject to the permitting requirements and provisions set forth in Section 15- 80.130 of this Article. Amendment adding Section 15-80.130 15-80.130 Tobacco Retailers (a) Definitions. For the purposes of this Section, the following words and phrases shall have the meanings specifically ascribed to them in this subsection, unless the context or provision clearly requires otherwise: (1) Person means any natural person, partnership, cooperative association, private corporation, personal representative, receiver, trustee, assignee, or any other legal entity. (2) Tobacco Paraphernalia means cigarette papers or wrappers, pipes, holders of smoking materials of all types, cigarette rolling machines, and any other item designed for the smoking or ingestion of tobacco products. (3) Tobacco Products means any substance containing any tobacco leaf, including but not limited to cigarettes, cigars, bidis, pipe tobacco, snuff, chewing tobacco, and smokeless tobacco. (4) Tobacco Retailer means any person who sells, offers for sale, exchanges or offers to exchange for any form of consideration, tobacco, tobacco products and/or tobacco paraphernalia; “tobacco retailing” shall mean the doing of any of these things. (b) Conditional Use Permits. In zoning districts where Tobacco Retailers are listed a conditional use (Commercial Districts), Tobacco Retailers may be allowed upon the granting of a use permit. Tobacco Retailers are not allowed in any zoning district unless listed as a conditional 221 use. In addition to the requirements of Article 15-55, conditional use permits for Tobacco Retailers must include the following conditions: (1) Tobacco products and/or tobacco paraphernalia shall be secured so that only store employees have immediate access to the tobacco products and/or tobacco paraphernalia. Self- service displays are prohibited. (2) The Tobacco Retailer shall comply with local, state, and/or federal laws regarding sales, advertising or display of tobacco products and/or tobacco paraphernalia including posting prominently near the cash register or other point of sale the legal age to buy tobacco products and/or tobacco paraphernalia, and checking the identification of all purchasers to ensure they are of legal age. (3) No person under 18 years of age may sell or exchange tobacco products or tobacco paraphernalia. (4) Sampling of tobacco products by individuals under 18 years of age shall not be permitted. Therefore, tobacco products shall not be given or sold to individuals under 18 years of age. (5) Smoking shall be prohibited in a premises deemed a Tobacco Retailer. (c) Limited Density of Tobacco Retailers. No Tobacco Retailer, not legally in existence as of the date of enactment of this ordinance, shall be granted a conditional use permit to operate on a site which is within five hundred (500) feet of a site occupied by another Tobacco Retailer, as measured in a straight line from the point on the parcel boundary of the existing Tobacco Retailer nearest to the proposed Tobacco Retailer to the nearest point on the parcel boundary of the proposed Tobacco Retailer. (d) Exiting Tobacco Retailers: Procedure for Administrative Approval of Use Permit. If a Tobacco Retailer is legally in existence on [date of enactment], the operator is not required to comply with the requirements in subdivision (b), as long as the operator obtains an Administrative Tobacco Retailer Permit by [date of enactment plus 180 days]. The Director shall issue an Administrative Tobacco Retailer Permit to any Tobacco Retailer legally in existence as of the date of enactment of this ordinance when it obtains a declaration from the Tobacco Retailer operator declaring that it will comply with the conditions in subdivision (b). (e) Suspension or Revocation of a Conditional Use Permit. (1) The suspension and revocation provisions set forth in this subsection apply to conditional use permits granted under both subsection (b) and (d). (2) Grounds for Suspension or Revocation: In addition to any basis for suspension or revocation under Article 15-55, a Tobacco Retailer’s Conditional Use Permit status shall be suspended or revoked if the Director finds, after notice and opportunity to be heard, any of the following: 222 (A) That the applicant has violated any of the use permit conditions of approval, including without limitation the conditions set forth in subsection (b) of this Section, or (B) That the applicant has violated any local, state or federal law governing the sale, advertisement or display of tobacco products or tobacco paraphernalia. (3) Suspension shall suspend the privilege of tobacco retailing for a stated period pursuant to paragraph (4) of this subsection. Revocation shall be without prejudice to the filing of a new application for a conditional use permit following correction of the conditions that required the revocation. (4) Suspension or Revocation of CUP: If the Department finds that there are grounds for the suspension of a CUP, the following sanctions shall be imposed: (A) A first violation of this ordinance shall result in a thirty-day (30) suspension of the right to sell tobacco products and tobacco paraphernalia. (B) A second violation of this ordinance within a sixty-month (60) period shall result in a ninety-day (90) suspension of the right to sell tobacco products and tobacco paraphernalia. (C) A third or subsequent violation of this ordinance within a sixty-month (60) period may result in a revocation of the right to sell tobacco products and tobacco paraphernalia. (5) Appeal of Suspension and/or Revocation: The decision of the Director is appealable to the Planning Commission and must be filed within 10 days of receipt of the determination of violation. An appeal shall stay all proceedings in furtherance of the appealed action. (f) Enforcement. (1) Violations of this Section and any use permit issued hereunder are hereby declared to be public nuisances. (2) In addition to other remedies provided by this Section or by other law, any violation may be remedied by a civil action brought by the City Attorney, including but not limited to administrative or judicial nuisance abatement proceedings, civil or criminal code enforcement proceedings, unfair business practice proceedings under Business & Professions Code Section 17200 et seq., and suits for injunctive relief. The remedies provided by this Section are cumulative and in addition to any other remedies available at law or in equity. P:\SARATOGA\RESOLUTI\Tobacco Ordinances\Draft Tobacco Retailer Ordinance.doc 223 Fast Facts Morbidity and Mortality Related to Tobacco Use Worldwide, tobacco use causes more than 5 million deaths per year.1 Current trends show that tobacco use will cause more than 8 million deaths annually by 2030.1 Cigarette smoking is the leading preventable cause of death in the United States.2 In the United States, cigarette smoking is responsible for about one in five deaths annually, or about 443,000 deaths per year.3 An estimated 49,000 of these deaths are the result of secondhand smoke exposure.3 On average, smokers die 13 to 14 years earlier than nonsmokers.2 For every person who dies of a smoking-related disease, 20 more people suffer with at least one serious illness from smoking.4 Cigarette smoking increases the length of time that people live with a disability by about 2 years.5 Tobacco-Related Costs and Expenditure in the United States Annually, cigarette smoking costs more than $193 billion ($97 billion in lost productivity and $96 billion in health care expenditures).3 Health care costs associated with exposure to secondhand smoke average $10 billion annually.6 In 2005, the latest year with available data, the cigarette industry spent almost $13.4 billion, or more than $36 million per day, on advertising and promotional expenses.7 States spend less than 3% of the $24.9 billion available to them from tobacco excise taxes and tobacco industry legal settlements on preventing and controlling tobacco use.8 Investing only 17% of these funds would allow every state tobacco control program to be funded at CDC-recommended minimum levels.9 Tobacco Use in the United States Approximately 19.8% of U.S. adults (43.4 million people) are current cigarette smokers.10 Prevalence of cigarette smoking is highest among American Indians/Alaska Natives (36.4%), followed by African Americans (19.8%), whites (21.4%), Hispanics (13.3%), and Asians Smoking and Tobacco Use :: Fact Sheet :: Fast Facts :: Office on Smoking...http://www.cdc.gov/tobacco/data_statistics/fact_sheets/fast_facts/index.htm 1 of 3 7/8/2009 12:02 PM 224 [excluding Native Hawaiians and other Pacific Islanders](9.6%).10 In the United States, 20% of high school students are current cigarette smokers.11 Each day, about 1,100 persons younger than 18 years of age become regular smokers; that is, they begin smoking on a daily basis.12 Among adult smokers, 70% report that they want to quit completely,13 and more than 40% try to quit each year.9 References World Health Organization. WHO Report on the Global Tobacco Epidemic, 2008 (http://www.who.int/tobacco/mpower/en/) (http://www.cdc.gov/Other/disclaimer.html) . Geneva: World Health Organization; 2008 [accessed 2009 Mar 31]. 1. Centers for Disease Control and Prevention. Annual Smoking-Attributable Mortality, Years of Potential Life Lost, and Productivity Losses—United States, 1995–1999 (http://www.cdc.gov/mmwr/preview/mmwrhtml/mm5114a2.htm) . Morbidity and Mortality Weekly Report [serial online]. 2002;51(14):300–303 [accessed 2009 Mar 31]. 2. Centers for Disease Control and Prevention. Smoking-Attributable Mortality, Years of Potential Life Lost, and Productivity Losses—United States, 2000–2004 (http://www.cdc.gov/mmwr/preview/mmwrhtml/mm5745a3.htm) . Morbidity and Mortality Weekly Report [serial online]. 2008;57(45):1226–1228 [accessed 2009 Mar 31]. 3. Centers for Disease Control and Prevention. Cigarette Smoking-Attributable Morbidity —United States, 2000 (http://www.cdc.gov/mmwr/preview/mmwrhtml /mm5235a4.htm) . Morbidity and Mortality Weekly Report [serial online]. 2003;52(35) [accessed 2009 Mar 31]. 4. Nusselder WJ, Looman CWN, Marang-van de Mheen PJ, van de Mheen H, Mackenbachet JP. Smoking and the Compression of Morbidity. Journal of Epidemiology and Community Health. 2000;54:566–74. 5. Behan DF, Eriksen MP, Lin Y. Economic Effects of Environmental Tobacco Smoke Report (http://www.soa.org/research/life/research-economic-effect.aspx) (http://www.cdc.gov/Other/disclaimer.html) [paper on the Internet]. Schaumburg, IL: Society of Actuaries; 2005 [accessed 2009 Mar 31]. 6. Federal Trade Commission. Cigarette Report for 2004 and 2005 (http://www.ftc.gov /reports/tobacco/2007cigarette2004-2005.pdf) (http://www.cdc.gov/Other /disclaimer.html) (PDF–880 KB). Washington, DC: Federal Trade Commission; 2007 [accessed 2009 Mar 31]. 7. Campaign for Tobacco Free Kids. A Broken Promise to Our Children: The 1998 State Tobacco Settlement Nine Years Later (http://tobaccofreekids.org/reports/settlements /2008/fullreport.pdf) (http://www.cdc.gov/Other/disclaimer.html) (PDF–1.82 MB). Washington, DC: Campaign for Tobacco Free Kids; 2007 [updated 2007 Dec 12; accessed 2009 Mar 31]. 8. Centers for Disease Control and Prevention. Best Practices for Comprehensive Tobacco Control Programs—2007 (/tobacco/stateandcommunity/best_practices/index.htm) . Atlanta: U.S. Department of Health and Human Services, Centers for Disease Control and Prevention, National Center for Chronic Disease Prevention and Health Promotion, Office on Smoking and Health; October 2007. [accessed 2009 Mar 31]. 9. Centers for Disease Control and Prevention. Cigarette Smoking Among Adults—United States, 2007 (http://www.cdc.gov/mmwr/preview/mmwrhtml/mm5745a2.htm) . Morbidity and Mortality Weekly Report [serial online]. 2008;57(45):1221–1226 [accessed 2009 Mar 31]. 10. Centers for Disease Control and Prevention. Cigarette Use Among High School Students11. Smoking and Tobacco Use :: Fact Sheet :: Fast Facts :: Office on Smoking...http://www.cdc.gov/tobacco/data_statistics/fact_sheets/fast_facts/index.htm 2 of 3 7/8/2009 12:02 PM 225 Page last reviewed: May 29, 2009 Page last updated: May 29, 2009 Content source: Office on Smoking and Health, National Center for Chronic Disease Prevention and Health Promotion Centers for Disease Control and Prevention 1600 Clifton Rd. Atlanta, GA 30333, USA 800-CDC-INFO (800-232-4636) TTY: (888) 232-6348, 24 Hours/Every Day - cdcinfo@cdc.gov —United States, 1991–2007 (http://www.cdc.gov/mmwr/preview/mmwrhtml /mm5725a3.htm) . Morbidity and Mortality Weekly Report [serial online]. 2008;57(25):689–691 [accessed 2009 Mar 31]. Substance Abuse and Mental Health Services Administration. Results from the 2006 National Survey on Drug Use and Health (http://oas.samhsa.gov/nsduh/2k6nsduh /2k6results.pdf) (http://www.cdc.gov/Other/disclaimer.html) (PDF–1.41 MB): (Office of Applied Studies, NSDUH Series H-32, DHHS Publication No. SMA 07–4293). Rockville, MD [accessed 2009 Mar 31]. 12. Centers for Disease Control and Prevention. Cigarette Smoking Among Adults—United States, 2000 (http://www.cdc.gov/mmwr/preview/mmwrhtml/mm5129a3.htm) . Morbidity and Mortality Weekly Report [serial online]. 2002;51:642–5 [accessed 2009 Mar 31]. 13. Smoking and Tobacco Use :: Fact Sheet :: Fast Facts :: Office on Smoking...http://www.cdc.gov/tobacco/data_statistics/fact_sheets/fast_facts/index.htm 3 of 3 7/8/2009 12:02 PM 226 Page 1 of 3 SARATOGA CITY COUNCIL MEETING DATE: July 15, 2009 AGENDA ITEM: DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Barbara Powell DIRECTOR: Assistant City Manager SUBJECT: Proposed Membership in Bay Area Climate Collaborative/Signatory to Bay Area Climate Change Compact RECOMMENDED ACTION: Accept report and adopt Resolution authorizing the City of Saratoga to become a member of the Bay Area Climate Collaborative (BACC) and authorizing the Mayor to become a signatory of the Bay Area Climate Change Compact. BACKGROUND: The BACC is a partnership of the Cities of Oakland, San Francisco, and San Jose, the Bay Area Council, Joint Venture Silicon Valley, the Environmental Defense Fund, and the Silicon Valley Leadership Group, in cooperation with the: § Association of Bay Area Governments § Bay Area Air Quality Management District § Bay Conservation and Development Commission § Metropolitan Transportation Commission; and § California League of Conservation Voters. As noted on the attached “Bay Area Climate Change Charter” (Attachment “A”) the purpose of the BACC is to “. . .(bring) together leaders from government, the business community, academia, and not-for-profit advocacy groups to address the challenge of climate change across the region to best meet these challenges and sustain our quality of life”. 227 Page 2 of 3 The BACC has prepared a “Bay Area Climate Change Compact (Attachment “B”), which identifies ten Action Area Goals to guide steps aimed at reducing the region’s greenhouse gas emissions. The BACC is requesting that municipalities, business groups, regional agencies, environmental organizations and educational institutions become members of the BACC, and become signatories to the Bay Area Climate Change Compact. The attached Resolution, (Attachment “C”) if adopted by the City Council, would authorize the Mayor to undertake these actions. FISCAL IMPACTS: There are no immediate fiscal impacts associated with membership in the BACC, nor in becoming a signatory to the Bay Area Climate Change Compact. Staff would need to determine the financial impacts associated with undertaking specific projects or programs identified by the Compact. CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: The City of Saratoga would not become a member of BACC, nor would the City become a signatory to the Bay Area Climate Change Compact. ALTERNATIVE ACTION(S): N/A FOLLOW UP ACTION(S): Implement Council direction. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: Attachment “A” - Bay Area Climate Change Charter Attachment “B” – Bay Area Climate Change Compact Attachment “C” - Resolution 228 Page 3 of 3 229 Final Draft 1 Global Challenge | Regional Response Bay Area Climate Change Charter Preamble The most wide-ranging and profound environmental challenge facing humanity is climate change. Fossil fuel consumption and related greenhouse gas emissions are putting our ecosystem under great strain. Furthermore, our homeland security and economic stability are threatened by our reliance on unpredictable supplies of hydrocarbon fuels from unstable governments. The Bay Area faces a variety of unique challenges in taking action to address global warming. Beyond individual organizational goals, there is a profound need for coordinated action to reduce our greenhouse gas emissions by transforming our economy from one based on coal, oil, and gas to one that runs on clean, renewable energy at the local, State and Federal levels. The Bay Area Climate Change Collaborative recognizes the need for immediate, coordinated and visionary action to reduce greenhouse gas emissions and speed progress toward a sustainable society that is resilient to the effects of climate change. Purpose No one agency, company or organization’s actions alone can effectively address the challenge of climate change. We recognize the profound need for cross-sector, regional collaboration to promote energy efficiency, renewable energy, and other best practices at the regional, State and Federal levels to address the challenge of climate change. The Bay Area Climate Change Collaborative brings together leaders from government, the business community, academia, and not-for-profit advocacy groups to address the challenge of climate change across the region to best meet these challenges and sustain our quality of life. VISION Our vision is to enable a healthy, safe and globally competitive Bay Area through collaborative action on climate change. Our coordinated efforts will be a model for regional action in California, the nation, and the world. Member Benefits Through collaborative efforts, members can expect to see the following benefits: · Improved fiscal resource use and staffing allocation reducing duplicative efforts on climate change program development; · Economies of scale with the development of Bay Area wide educational, marketing, and community information tools, and green procurement and staff training opportunities; · Improved access to climate change and related federal grants, public-private financing opportunities and future carbon revenues; · Improved information and data collection and sharing and knowledge exchange of best practices among all members; 230 Final Draft 2 · Promotion of pilot projects and encouragement by the collaborative to expand projects across the Bay Area where appropriate and feasible; · Selection and development of community and countywide regional sustainability indicators to measure our progress toward meeting our collective targets and goals Collaborative Objectives1 · Guide and develop, by joint example, actions that reduce the region’s greenhouse gas emissions, and increase the region’s resiliency to the impacts of climate change2 · Proactively create cross-sector, cross-jurisdictional and public-private partnerships across the region in support of implementation of the Bay Area Climate Change Compact · Work together to leverage local, state and federal resources to implement the Bay Area Climate Change Compact · Share information and best practices on climate change mitigation and adaptation Organization Name: Signed By: Title: Signature: Date: / / 1 Signing on to this Charter does not supersede any powers vested to the signatory. 2 Action area goals and targets are timelines are defined in the attached Bay Area Climate Compact. 231 1 Global Challenge | Regional Response Bay Area Climate Change Compact PREAMBLE We, as signatories of this Bay Area Climate Change Compact, recognize the need for immediate, coordinated and visionary action on greenhouse gas reductions and progress toward a sustainable society that is resilient to climate change. Further, we: • Fully support the state of California’s climate change goals set forth in the AB 32 Global Warming Solutions Act and Executive Order # S-3-05 (2000 levels by 2010, 1990 levels by 2020, 80% below 1990 by 2050); • Have each established our respective municipal, agency, and organizational goals and programs; • Recognize that the challenges we face are regional in nature and can best be addressed in partnership; • Will strive to enable and expand the environmental, economic, and equity benefits of climate action; • Will commit leadership resources to work together in order to realize our shared vision. PURPOSE We are committed to creating a public-private identity that best serves our region and all of its municipalities, institutions, and communities in helping to meet the state of California’s goals for reducing greenhouse gas emissions. We are also dedicated to helping Bay Area communities prepare for and adapt to the impacts of climate change. VISION Our vision is to enable a healthy, safe and globally competitive Bay Area through collaborative action on climate change. Our coordinated efforts will be a model for regional action in California, the nation, and the world. LEADERSHIP CALL TO ACTION We will promote our vision through various channels of action, including public policy, education, market shifts and behavioral change. Our approach will evolve over time. We challenge the region to join us in our efforts. We will work together to advance: · A sustainable built environment, encompassing buildings, public spaces, waste reduction and resilience to climate change, including sea level rise; · Models of planning and development that reduce the region’s carbon footprint; · Economic opportunity and innovation that makes possible green jobs, provides workforce training and education, and enables cutting-edge research and development; · Renewable energy choices that decrease reliance on carbon-intensive fuels; · Transportation and commuting choices that improve our quality of life; · Constructive legislation at the local, state, and federal level; and · Increase the volume of waste products diverted from landfills. 232 2 To accelerate results, and best serve the region, we will seek to: · Advance models for use by the broader regional community on effective local actions being taken to reduce GHG emissions; · Help to identify and disseminate emerging best practices for each sector: public, private, and civil society; · Accelerate adoption of solutions by scaling up successful programs across the region; · Where advantageous, leverage selected green resources (e.g. solar inspectors, community college green collar programs), in order to maximize limited resources and speed progress; · Harmonize standards for more effective dissemination and action across the region, and; · Monitor and track progress in reducing emissions and increasing resiliency. ACTION AREA GOALS Our public-private partnership will initially focus on the three largest Bay Area cities to guide and develop, by joint example, actions that reduce the region’s greenhouse gas emissions, and increase the region’s resiliency to the impacts of climate change. Action area goals and aggregate targets for the three cities, working in cooperation with the partners to this Compact include: 1. Establish an example reference standard for “baseline” green building and rooftop solar practices by the end of 2010; 2. Incentivize and encourage transportation mode-shifts, such as networked work locations, bicycling and public transit, to reduce 2008 baseline gasoline consumption 3% by the end of 2013, and 8% by the end of 2018; 3. From a 2008 baseline, increase by 30% the use of renewable sources for electrical energy by the end of 2013 and by 50% by the end of 2018; 4. Through conservation and energy efficiency, reduce electrical energy usage in buildings from a 2008 baseline by an average of 10% by the end of 2013 and by 15% by the end of 2018; 5. Increase the available blue and white collar “clean and green workforce” course/trainings by the end of 2013 and help place 20,000 trainees and graduates in the labor force by the end of 2013; 6. From a 2008 baseline, decrease community water consumption by 15% by the end of 2013 and 20% by the end of 2018 and increase water recycling rates by 10% by the end of 2013 and 15% by the end of 2018; 7. Develop and adopt municipal and organizational climate adaptation plans by the end of 2013 to increase resiliency to the impacts of climate change; 8. Implement a common, ongoing region-wide public information campaign by the end of 2010, to reduce greenhouse gas emissions and increase community resiliency; 9. Increase solid waste diversion from landfills to 75% by the end of 2013, and achieve zero waste by the end of 2020; 10. Increase the number of zero emission and other advanced ultra-low emission light duty vehicles to 10% of municipal fleets by the end of 2013, and to 25% by the end of 2018. 233 3 234 RESOLUTION NO._______ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA TO BECOME A MEMBER OF THE BAY AREA CLIMATE COLLABORATIVE AND AUTHORIZING THE MAYOR TO BECOME A SIGNATORY OF THE BAY AREA CLIMATE CHANGE COMPACT WHEREAS, the State of California has established climate change goals set forth in AB 32, the Global Warming Solutions Act; and WHEREAS, the City of Saratoga recognizes the need for immediate, coordinated and visionary action to reduce greenhouse gasses to meet the State mandated goals; and WHEREAS, the City of Saratoga will establish organizational greenhouse gas reduction goals and programs; and WHEREAS, the City of Saratoga understands the challenges of global warming are regional in nature and can be best addressed in partnership with other agencies and private entities; and WHEREAS, the Bay Area Climate Collaborative is a public-private partnership of municipalities, business groups, regional agencies, environmental organizations, educational institutions; and WHEREAS, the Bay Area Climate Collaborative is dedicated to achieving 10 climate change goals to effectively address the challenge of climate change and sustain our quality of life, as defined in the Bay Area Climate Change Compact, attached hereto as Exhibit A. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga hereby affirms and resolves to: (1) Join the Bay Area Climate Collaborative; (2) Authorize the Mayor to become a signatory of the Bay Area Climate Change Compact Charter attached hereto as Exhibit B; and (3) Agrees to commit leadership resources as needed to work together to meet the 10 action area goals identified in the Compact. 235 Final Draft 2 Global Challenge | Regional Response Bay Area Climate Change Charter The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 15th day of July 2009 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Chuck Page, Mayor ATTEST: _____________________________ Ann Sullivan, City Clerk 236 Final Draft 3 Global Challenge | Regional Response Bay Area Climate Change Charter Exhibit “A” Bay Area Climate Change Compact Charter Preamble The most wide-ranging and profound environmental challenge facing humanity is climate change. Fossil fuel consumption and related greenhouse gas emissions are putting our ecosystem under great strain. Furthermore, our homeland security and economic stability are threatened by our reliance on unpredictable supplies of hydrocarbon fuels from unstable governments. The Bay Area faces a variety of unique challenges in taking action to address global warming. Beyond individual organizational goals, there is a profound need for coordinated action to reduce our greenhouse gas emissions by transforming our economy from one based on coal, oil, and gas to one that runs on clean, renewable energy at the local, State and Federal levels. The Bay Area Climate Change Collaborative recognizes the need for immediate, coordinated and visionary action to reduce greenhouse gas emissions and speed progress toward a sustainable society that is resilient to the effects of climate change. Purpose No one agency, company or organization’s actions alone can effectively address the challenge of climate change. We recognize the profound need for cross-sector, regional collaboration to promote energy efficiency, renewable energy, and other best practices at the regional, State and Federal levels to address the challenge of climate change. The Bay Area Climate Change Collaborative brings together leaders from government, the business community, academia, and not-for-profit advocacy groups to address the challenge of climate change across the region to best meet these challenges and sustain our quality of life. VISION Our vision is to enable a healthy, safe and globally competitive Bay Area through collaborative action on climate change. Our coordinated efforts will be a model for regional action in California, the nation, and the world. Member Benefits Through collaborative efforts, members can expect to see the following benefits: · Improved fiscal resource use and staffing allocation reducing duplicative efforts on climate change program development; 237 Final Draft 4 Global Challenge | Regional Response Bay Area Climate Change Charter · Economies of scale with the development of Bay Area wide educational, marketing, and community information tools, and green procurement and staff training opportunities; · Improved access to climate change and related federal grants, public-private financing opportunities and future carbon revenues; · Improved information and data collection and sharing and knowledge exchange of best practices among all members; · Promotion of pilot projects and encouragement by the collaborative to expand projects across the Bay Area where appropriate and feasible; · Selection and development of community and countywide regional sustainability indicators to measure our progress toward meeting our collective targets and goals Collaborative Objectives1 · Guide and develop, by joint example, actions that reduce the region’s greenhouse gas emissions, and increase the region’s resiliency to the impacts of climate change2 · Proactively create cross-sector, cross-jurisdictional and public-private partnerships across the region in support of implementation of the Bay Area Climate Change Compact · Work together to leverage local, state and federal resources to implement the Bay Area Climate Change Compact · Share information and best practices on climate change mitigation and adaptation Organization Name: Signed By: Title: Signature: Date: / / 1 Signing on to this Charter does not supersede any powers vested to the signatory. 2 Action area goals and targets are timelines are defined in the attached Bay Area Climate Compact. 238 1 SARATOGA CITY COUNCIL MEETING DATE: July 15, 2009 AGENDA ITEM: DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Jim Yoke DIRECTOR: Dave Anderson SUBJECT: Saratoga Emergency Operations Plan (EOP) RECOMMENDED ACTION: Approve the new City of Saratoga Emergency Operations Plan (EOP) REPORT SUMMARY: The new plan describes how the City prepares for, will respond, and recover from major disasters. It brings the City up to date with regards to current staffing duties, partner agency arrangements, facility arrangements, communications methods, and disaster related resources (both materiel and personnel). It is compliant with standards required by both the California Standardized Emergency Management System (SEMS) and the National Incident Management System (NIMS). FISCAL IMPACTS: None CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The City will be guided by an out of date and non-compliant EOP. ALTERNATIVE ACTION: FOLLOW UP ACTION: The EOP will require annual updates and revisions, to be authorized by the City Council. ADVERTISING, NOTICING AND PUBLIC CONTACT: Posting of the agenda. ATTACHMENTS: The proposed Saratoga Emergency Operations Plan (EOP) 239 1 City of Saratoga Emergency Operations Plan July 2009 240 2 City of Saratoga Emergency Operations Plan Table of Contents I. Introduction………………………………………………………5 A. Philosophy……………………………………………………5 B. Purpose……………………………………………………….5 C. Plan Structure………………………………………………...6 D. Plan Maintenance…………………………………………….6 E. Promulgation, Approvals and References……………………6 1. City Council Resolution 2. Relevant City Municipal Codes 3. State Laws – SEMS 4. Federal Laws and Mandates – NIMS 5. References F. Agency Responsibilities………………………………………7 G. Distribution……………………………………………………8 II. Hazard Analysis - Likelihood of Occurrence Chart………………9 A. Aviation Disaster B. Civil Disturbance C. Earthquake D. Extreme Weather/Storm, Floods, Landslide E. HAZMAT F. Heat Wave G. Public Health Emergency H. Terrorism I. Wildfire/Forest Fire III. Prevention/Mitigation…………………………………………….12 A. Local Hazard Mitigation Plan………………………………...12 B. Hazard Specific Actions………………………………………12 1. Earthquake 2. Wildfire 3. Flood 4. Heat Wave 5. Public Health Hazards 6. Hazardous Materials 7. Terrorism/Weapons of Mass Destruction IV. Preparedness………………………………………………………13 A. City Emergency Organization……………………………….13 1. Municipal Leadership 2. Director of Emergency Services 3. City Organization a. Field personnel b. EOC personnel c. DSW Status 241 3 B. Santa Clara County Role………………………………….……..14 C. Statewide Emergency Management………………………….….15 D. Relationships With Federal Agencies…………………………...15 E. City of Saratoga General Plan, Safety Element…………….…...15 F. Related Plans……………………………………………………15 G. Training…………………………………………………………16 H. Cross Jurisdictional Preparedness Actions……………………..16 1. Schools 2. Faith Based Organizations 3. Licensed Residential Facilities 4. Chamber of Commerce 5. Utilities I. Preparing the Public…………………………………………….16 1. American Red Cross 2. Saratoga CERT 3. Santa Clara County Fire Department J. Vital Records Protection………………………………………..17 V. Response……………………………………………………………18 A. EOP and/or EOC Activation and Notification B. Levels of Emergency C. Notification……………………………………………………..18 1. Earthquake 6.5 and above 2. All other disasters D. Field Incident Command………………………………………..19 E. Roles and Responsibilities – See EOC Position Guides/Checklists in the Appendices………………………………………………………19 F. Lines of Succession………………………………………………19 G. Alternate Seat of Government……………………………………19 H. Santa Clara County Operational Area…………………………….20 I. Multi/Inter-Agency Coordination (MACS)……………….…….20 J. Mutual Aid………………………………………………….……20 K. Special Districts……………………………………………………20 1. Schools 2. Utilities L. Operations Centers………………………………………………….20 1. Emergency Operations Center (EOC) a. Purpose and Functions b. Representation 2. Backup Locations VI. Recovery………………………………………………………………...21 A. Concept of Operations 1. Short Term…………………………………………………21 a. Electric Power b. Communications c. Water & Sewer d. High Impact Areas 242 4 e. Vulnerable Populations f. Schools g. Hospitals h. Economic & Social Systems 2. Long Term………………………………………………….21 a. Development of Recovery Teams b. Long Term Recovery Committee Formation c. Hazard Mitigation d. Economic Resource Stabilization e. Plan Updates f. Post-Event Assessments B. SEMS Recovery Organization………………………………………..22 1. Management Section 2. Operations Section 3. Planning Section 4. Logistics Section 5. Finance Section C. Damage Assessment………………………………………….24 D. Disaster Assistance……………………………………………27 E. Disaster Field Office…………………………………………..29 F. Mitigation……………………………………………………...30 VII. Appendices A. EOC Position Guides/Checklists……………………………………….31 B. EOC Staffing Positions………………………………………………….88 C. Santa Clara Operational Area EOC List…………………………………90 D. Earthquake Maps………………………………………...........................92 E. NIMS Resolution………………………………………………………96 F. Shelter Locations……………………………………………………….98 G. Drill/Exercise Record……………………………………………………99 H. Plan Revision Log…………………………………………………….100 I. External Resources…………………………………………………….101 J. Letter of Promulgation…………………………………………………108 K. Authorities and References……………………………………………..109 L. Critical Hazardous Materials Locations………………………………113 M. Media Contacts…………………………………………………………114 N. Volunteer Management…………………………………………………116 243 5 I. INTRODUCTION A. Philosophy Emergency planning is not about the document. It is about the relationships, roles, and responsibilities that people assume in any given social and/or jurisdictional grouping, in an organized fashion, to effectively anticipate, prevent, mitigate, prepare, respond, and recover from emergencies. The document that you are reading is the product of many hours of work that individuals have invested in order to make the City of Saratoga safer and better prepared for all contingencies. Emergency planning never ends. Nobody is ever prepared – everybody is always in the process of preparing. This does not mean that the level of preparedness cannot be high, or that people can never feel confident about their ability to respond to disasters. It means that there will always be work to do. It means that emergency planning should always be thought of as a work in progress. No emergency planner can ever experience the day when all work is complete and there is nothing more to do. With this in mind, it is crucial to realize that complacency is potentially deadly. Disasters and emergencies will happen and all City personnel must be prepared to deal with them. It is not a question of whether an emergency will happen in Saratoga. It is a question of when it will happen. B. Purpose There are several purposes of this emergency plan: 1. To create a framework for Saratoga response personnel that will make the continual planning process both very clear and relatively easy. 2. To identify the hazards that exists in Saratoga. 3. To enhance the development of Local Hazard Mitigation Planning on an ongoing basis. 4. To address the needs of all people located in Saratoga when a disaster happens. 5. To support collaborative efforts with not only municipal staff, but external partners as well such as fire services, law enforcement, utilities, community groups, volunteers, and the American Red Cross. This concept serves to enhance not only response and recovery activities, but also municipal preparedness and community education. 6. To outline clearly the strengths and weaknesses of the municipality in its preparedness activities. This plan will help City leadership see where training is needed, and where needs exist for other preparedness activities. 7. This plan will guide the City through an effective and skillful response to any emergency. The Response Section is useful both in relation to the other sections of the plan and as a separate document unto itself. As part of the larger document it provides continuity between the Preparedness and Recovery Sections, and must be kept up to date in concert with those sections. It will also be useful and necessary to an Incident Commander during an emergency, who will be able to refer to it at an Incident Command Post and direct response efforts with it. 8. To aid the recovery process of a disaster. 244 6 C. Plan Structure All emergency plans in the United States of America must be compliant with the National Incident Management System (NIMS), and all emergency plans in the state of California must be compliant with the Standardized Emergency Management System (SEMS). NIMS and SEMS compliance is addressed both in the introduction and in the appendices. The plan follows the following format: I. Introduction II. Hazard Assessment III. Prevention/Mitigation IV. Preparedness V. Response VI. Recovery VII. Appendices Also, the Response and Recovery sections are based directly on the Incident Command System. D. Plan Maintenance Plans must be reviewed and revised frequently by the City’s Emergency Services Coordinator. New legal requirements are enacted, personnel changes, new concepts in training are created, and refresher training becomes necessary. At a minimum, this plan will be updated annually, with revisions recorded on the appropriate form in the Appendices. The City Manager and/or designee will review all updates, and a revised plan will be brought before the City Council annually for approval. E. Promulgation, Approvals, and References 1. City Council resolution approving this plan 2. City Municipal Code, Chapter 6 3. State laws a. California Emergency Services Act, Chapter 7 of Division 1 of Title 2 of the Government Code b. California Code of Regulations Title 19, Chapter 2, Subchapter 3, §2620 et seq. c. Standardized Emergency Management System (SEMS) Regulations, Chapter 1 of Division 2 of Title 21 of the California Code of Regulations (CCR) d. California Government Code §8607 (a) 4. Federal laws and mandates a. Federal Disaster Relief Act of 1974 (PL 93-288) b. Federal Civil Defense Act of 1950 (PL 920) c. Public Law 84-99 245 7 d. Homeland Security Presidential Directives 5 & 8 e. National Incident Management System (NIMS) at the NIMS Integration Center, http://www.fema.gov/emergency/nims/ 5. References a. National Response Framework, http://www.fema.gov/emergency/nrf/ b. NFPA 1600, http://www.nfpa.org/assets/files/pdf/nfpa1600.pdf c. Emergency Management Accreditation Program, http://www.emaponline.org/ d. US Department of Homeland Security National Preparedness Goal, Universal Task Lists, & Target Capabilities Lists, http://www.ojp.usdoj.gov/odp/assessments/hspd8.htm e. Homeland Security Exercise & Evaluation Program, https://hseep.dhs.gov/pages/1001_HSEEP7.aspx f. A Guide To Federal Aid & Disasters, http://www.fema.gov/assistance/process/guide.shtm, http://murray.senate.gov/preparedness/feddisasterhelp-2007.pdf g. California Constitution h. California Master Mutual Aid Plan, http://www.oes.ca.gov/Operational/OESHome.nsf/PDF/California%20 Master%20Mutual%20Aid%20Agreement/$file/CAMasterMutAid.pdf i. California Emergency Plan, http://www.oes.ca.gov/Operational/OESHome.nsf/PDF/California%20 Emergency%20Plan/$file/CEP-05.pdf j. A Guide To Establishing Local Assistance Centers, http://www.oes.ca.gov/Operational/OESHome.nsf/PDF/A%20Guide% 20for%20Establishing%20a%20Local%20Assistance%20Center/$file/ LACguide.pdf F. Agency Responsibilities During Disaster 1. City of Saratoga – The City will decide when this plan and the Emergency Operations Center (EOC) will be activated, coordinate volunteer response efforts, deploy personnel and resources to address disaster caused needs, issue declarations of disaster when needed, and coordinate response and recovery efforts with the County EOC. 2. Santa Clara County Fire Department – The Fire Department is responsible for firefighting, rescue, medical response, and hazardous materials (HAZMAT) response. During incidents in which these capabilities are the primary objectives the Fire Department will act as Incident Command either solely or in a Unified Command as appropriate. 3. Saratoga Public Works – Public Works has the equipment and the trained personnel to clear debris, transport supplies and heavy materials, and interact professionally with utilities, water, and sewer contract agencies. It will act as the City’s Incident Command when dealing with infrastructure damage to the City, either solely or in a Unified Command as is appropriate. 246 8 4. Santa Clara County Sheriff’s Office – The Sheriff’s Office is responsible for the maintenance of law and order during emergencies, search and rescue operations, City facility security, and the evacuations of residents as needed. During incidents focused on criminal matters the Sheriff’s Office will act as Incident Command either solely or in a Unified Command as appropriate. 5. Santa Clara County – Santa Clara County is responsible for the support of the municipalities in the county, the coordination of resources countywide, and as the coordinating agency for the Santa Clara County Operational Area communicates with the State of California regarding disasters in this county. 6. American Red Cross – The American Red Cross establishes facility agreements with schools, churches, recreation halls and the like in order to take in evacuees and provide mass care feeding and sheltering. It also provides casework services for those who have suffered losses, and physical and mental health services for the victims of disasters. 7. School Districts – The schools are responsible for the custodial care of students on school property during school hours when disaster strikes. They must be prepared to house and feed students for up to three days in order to release them to their parents as the parents arrive. High schools in particular are frequently the locations of Red Cross shelters. 8. West Valley College – The College is responsible for the safety of all people located on its property during a disaster, and within reasonable limits (shelter, food and water, etc.) will provide for the needs of those people who by choice or necessity remain on campus after an incident has happened. The College and the City are major partners in disaster planning, collaborating on logistical needs, facilities, communications, staging areas for response personnel, equipment, and more. G. Distribution – City of Saratoga Department Heads Santa Clara County Fire Department Santa Clara County Sheriff’s Office American Red Cross, Silicon Valley Chapter Saratoga Amateur Radio Association Saratoga CERT West Valley College Saratoga Mayor & City Council Members Saratoga Union Elementary School District Los Gatos-Saratoga Union High School District 247 9 II. Hazard Analysis Hazard Analysis Likelihood of Occurrence Chart Likelihood Severity Hazard Infrequent Sometimes Frequent Low Moderate High Aviation Disaster X X X X Civil Disturbance X X Earthquake M<5 X X Earthquake M>5 X X X Extreme Weather/Storm X X X Floods X X X Landslides X X X HAZMAT X X Heat Wave X X X X Public Health Emergency X X X X Terrorism X X X X Transportation – Highway X X Wildfire/Forest Fire X X A. Aviation Disaster Commercial aircraft approaching the San Jose International Airport do fly over Saratoga occasionally, and are still fairly high, thus mitigating their risk. B. Civil Disturbance Socially and historically Saratoga is not a community that lends itself to civil unrest, hence this risk is low. C. Earthquake Saratoga is particularly prone to earthquakes and the risk is high. The City is surrounded by active fault lines: San Andreas to the south and west, Hayward and Calaveras to the north and east, and Monte Vista to the west. According to the Branched States Geological Survey the Hayward Fault is of particular concern, as 248 10 it has a history of 7.0> earthquakes on an approximately 140 year cycle, the most recent of which was in 1868. Note: the five earthquake maps in Appendix A, which all show in major earthquakes on the different fault lines, significant shaking in Saratoga. It is safe to say that any major earthquake in the Santa Clara County area (including Saratoga) will cause many injuries, loss of life, residential and commercial structural damage, and infrastructure damage to bridges, roads, utilities, and communications. D. Extreme Weather/Storm, Floods, Landslides Because Saratoga is at the base of the Santa Cruz Mountains water flows rapidly through the City’s creeks and streams during times of heavy rain. However, wind damage from heavy storms typically causes more damage than flooding in Saratoga because of the many trees and tree branches that fall down on structures and power lines, while storm water generally drains away effectively. E. HAZMAT There are few businesses in Saratoga that manufacture products that pose a hazardous materials risk, and with frequent inspections and compliance the risk is considered low. The majority of this activity happens at West Valley College. F. Heat Wave The summer heat in Santa Clara County does reach levels that qualify for Heat Warnings from the National Weather Service on occasion, and Saratoga is commonly amongst the hottest locations in the County during a heat wave. When the heat reaches oppressive levels, the unprepared who are without cooling systems in their homes and for those working outdoors, heat exhaustion and heat stroke are real possibilities. G. Public Health Emergency Saratoga is at neither greater nor lesser risk from a public health emergency than most other communities, hence the unpredictability of this risk. Occasional outbreaks of seasonal cold and flu do occur, while all are at risk from serious threats such as pandemic flu. H. Terrorism Although not considered a terrorist target in the category of cities like New York or Washington D.C., Saratoga shares the risks of the general public from indiscriminate threats such as cyberterrorism, agroterrorism, and biological warfare. I. Transportation – Highway Risks from the presence of a heavily travelled highway do exist in Saratoga because of Highway 85 which bisects the City, but not as much as would normally be the case. Commercial traffic is restricted on this highway in that no 249 11 tractor semi trucks over 4.5 tons are allowed which mitigates most traffic that would contain any hazardous materials, such as heavy tanker trucks. J. Wildfire/Forest Fire The wildfire risk in Saratoga and in the Santa Cruz Mountains above it to the west is seasonal in nature. Because of the types of vegetation and typically high moisture content this risk is usually small. However, there are brief occasions each year when winds blowing east to west dry out the hillsides and cause wildfire concerns. The 2008 Summit Fire near Loma Prieta, the Stevens Canyon Fire in 2007, the 1985 Lexington Fire in Los Gatos which burned 42 buildings and 13,000 acres, and the 1997 Cats Fire that threatened downtown Los Gatos are examples of fires that do threaten the area. 250 12 III. Prevention & Mitigation A. Local Hazard Mitigation Plan – Saratoga has an approved LHMP which is under revision with the Association of Bay Area Governments, which will also influence the City’s General Plan Safety Element B. Hazard Specific Actions 1. Earthquake r Inspect all structures for non-structural hazards and mitigate them r Provide Personal Emergency Preparedness training to City employees and volunteer responders r Continue community education efforts 2. Wildfire r Promote approved messages about fire safety and vegetation management in vulnerable areas r Perform specific weed and brush abatement actions per City Council resolution 3. Flood r Regularly inspect storm drains and keep clean 4. Heat Wave r Supervisors of City employees must ensure that employees receive sufficient breaks and water if working outdoors r Cooling centers are promoted to the public 5. Public Health Hazards r During outbreaks of contagious disease follow directions from the County Public Health Department r Encourage social distancing and proper hygiene r Ill employees must be sent home or to medical care r Increase the availability of public education campaigns r Encourage school surveillance processes 6. Hazardous Materials r Encourage familiarity with MSDS binders in the workplace r Train staff to store, use, and dispose of hazardous materials properly r Promote safe disposal of hazardous materials in the community r Promote education in large population buildings, shopping centers and schools regarding the Shelter in Place protocol for hazardous materials emergencies 7. Terrorism r Train staff to recognize suspicious packages and/or boxes, particularly those who process the mail. r Train residents to be aware of the surroundings and to be willing to report suspicious activity to the Sheriff’s Office 251 13 IV. Preparedness A. City Emergency Organization 1. Municipal Leadership – Municipal Code provides for a Disaster Council to make recommendations to the City Council regarding issues of preparedness including approval of plans, mutual aid agreements, ordinances, resolutions, rules, and regulations. The Council is made up of members of the City Council, is led by a Chairman and in case of the absence or incapacitation of the Chairman shall be led by the Vice Chairman. The Mayor shall serve as the Chairman and the Mayor Pro Tem shall serve as the Vice Chairman. It is important to note that the Council does not have a response role during times of disaster and that it acts solely in an advisory capacity. 2. Director of Emergency Services – this position is filled by the City Manager, who according to Municipal Code has the ability to make a variety of decisions and take a variety of actions during an emergency on behalf of the City in the absence of the City Council. The Assistant City Manager exercises all of the same powers in the absence or incapacitation of the City Manager. These powers include: a. Request the City Council to issue a proclamation of a state of local emergency b. Issue such a proclamation in the absence of the Council c. Request the Governor to issue a state of emergency d. Develop emergency plans and manage emergency programs in the City e. Direct and control the emergency efforts of the City during a disaster f. Represent the City in all emergency related dealings, both public and private In the event of the proclamation of a local emergency, a proclamation of a state of emergency by the governor or the director of the California Emergency Management Agency, or the existence of a state of war emergency, the Director of Emergency Services is empowered to: g. Make and issue rules and regulations related to the protection of life and property as affected by such an emergency. These must be confirmed by the City Council as early as possible. h. Obtain vital supplies and equipment as needed for the protection of life and property and to bind the City for their fair value. If required, to commandeer them for public use. i. Command the aid of the City’s citizens, who shall be granted all of the protections of State Disaster Service Workers. j. Requisition necessary personnel or material of any City department or agency. k. Designate the orders of succession to his position, pending the approval of the City Council. 3. City Organization 252 14 a. Field Personnel 1. Santa Clara County Sheriff’s Office 2. Santa Clara County Fire Department 3. Public Works 4. RACES amateur radio volunteers 5. Community Emergency Response Team (CERT) volunteers 6. Spontaneous volunteers, while under proper supervision can be used in the field as well b. EOC Personnel 1. All City employees are available to serve as needed in the EOC and are trained to do so 2. Santa Clara County Sheriff’s Office 3. Santa Clara County Fire Department 4. RACES amateur radio volunteers 5. CERT volunteers 6. Agency representatives from external agencies c. Disaster Service Worker (DSW) Status – In the State of California all public employees are automatically classified as DSWs upon hire. This obligates these employees to serve as needed during a disaster when directed to do so. Furthermore, volunteers including RACES, and CERT are DSWs also if sworn. They can be activated as DSWs for both training and for real incidents and when activated they are covered by workers compensation coverage by the State. Spontaneous volunteers must be sworn in before being deployed on any task so that they will also receive worker’s compensation protection. Spontaneous volunteers must be properly registered, trained, and supervised. d. The City’s Human Resources Department will manage the activities of volunteers during a disaster, in particular the spontaneous volunteers B. Santa Clara County – In the event that this EOP and the City’s EOC are activated, the County EOC will activate to support the City, particularly if the disaster is regional in nature. However, even if the disaster is strictly local the County will support Saratoga. The County can provide support with the following methods: 1. The County EOC can be activated partially, in its entirety, or at any level in between as needed. This will provide the Saratoga EOC immediate support with all emergency management needs, in particular with resource requests. 2. The County Public Health Department can activate its Departmental Operations Center and support the City in any public health crisis. 3. The Sheriff’s Office acts as the Area Law Coordinator and in that role coordinates law enforcement mutual aid. 253 15 4. The Santa Clara County Fire Department serves locally as the fire department in Saratoga, and regionally as the area fire coordinator as well which provides coordination of fire services mutual aid. 5. The County Coroner, organizationally placed within the Sheriff’s Office will handle all issues with the deceased caused by a disaster. 6. The County Department of Mental Health will coordinate the mental health/grief counseling needs of the population. 7. The Valley Transportation Authority (VTA) will organize post disaster transportation services based on need, infrastructure, and resources available. 8. The County EOC organizes mutual aid with law enforcement, fire services, public works, emergency communications, and emergency management, all of which are available as needed. 9. The County acts as the link between municipalities and the State of California for all resource and mutual aid requests. C. California Emergency Management – The State of California supports the City of Saratoga through the Regional Emergency Operations Center (REOC) in Oakland during a disaster, and through its State Operating Center (SOC) in Mather. Contact with the State goes through the County Operational Area. D. Relationships With Federal Agencies – Refer to the Federal Agencies table in the appendices E. City of Saratoga General Plan, Safety Element – This document is to be revised, and will be in coordination with the development of a newly revised City Local Hazard Mitigation Plan. F. Related Plans – these are referenced in the Response Section, and also exist as separate, stand alone documents. Included are: 1. Heat Wave Plan – This short document deals with the locations of Cooling Centers and the Public Information Officer efforts needed to publicize them. 2. Local Hazard Mitigation Plan – revision of this plan with the Association of Bay Area Governments is underway. 3. Saratoga Community Emergency Response Team (CERT) Operations Plan – this plan describes in detail how Saratoga CERT will function before and during a disaster. This includes CERTs participation in a disaster response, participation at the City EOC, and in the neighborhoods. Public Health Disaster Plan – this is under development with the County Office of Emergency Services and the County Public Health Department. 4. Saratoga CERT Communications Plan – this documents how communications citywide will be handled during a response with special emphasis on the CERT organization. 5. Points of Distribution (POD) Plan – PODs are needed to distribute mass prophylaxis (medications) to the City in the wake of a biological warfare attack. The agents that would most likely cause the activation of PODs are anthrax, plague, small pox, and tularemia. In Saratoga PODs have been established and planned at West Valley College and Prospect High School. 254 16 6. Terrorism/WMD Plan – this plan documents specific actions for the City in the event of a biological, nuclear, incendiary, chemical, or explosive incident caused by a terrorist. In all cases assistance and involvement from County, State, and Federal agencies and personnel would be near instantaneous and involve multiple jurisdictions. 7. Volunteer Management Plan – this plan details how the City will manage its two organized volunteer groups (RACES and CERT), and more importantly how it will manage spontaneous, unaffiliated volunteers during a disaster G. Training – Refer to the Training Log in the Appendices H. Cross Jurisdictional Preparedness Actions 1. Schools – Emergency planning and training efforts with the Saratoga Union School District, the Los Gatos-Saratoga Union High School District, Blue Hills and McAuliffe Schools from the Cupertino Union School District, Prospect High School, St. Andrews School, and Sacred Heart School are active and continuous so that these entities will be prepared and self sufficient during a disaster. They are all adopting ICS, SEMS, and NIMS. 2. Faith Based Organizations – The Saratoga Ministerial Association is working with Santa Clara County in the development of a Countywide Donations Management Plan in which the Association will play a key role in the West Valley region. 3. Licensed Residential Facilities – The Saratoga Retirement Community has improved its emergency plans and has pursued CERT training for both staff and independent living residents. Efforts are underway in the West Valley area to produce MOUs between residential care facilities for the transfer of residents during disaster evacuations from one facility to another depending on availability and surge capacity. 4. Chamber of Commerce – The Chamber has been active in preparedness activities such as CERT, and disseminates disaster preparedness information to its members when needed. The Chamber will be a key City partner after a major disaster, when recovery operations are emphasized. 5. Utilities – On-going preparedness activities with these essential partners is critical to maintain over the long term. I. Preparing the Public 1. American Red Cross – The ARC is active in the West Valley area, with the West Valley Advisory Board a distinct and recognized section of the larger Silicon Valley Chapter headquartered in San Jose. The ARC has an active Community Disaster Education program that is highly compatible with the two programs that follow. 2. Saratoga Community Emergency Response Team (CERT) –Members of Saratoga CERT, a program managed by the City Manager’s Office, conduct neighborhood surveys to identify residents with mobility issues in a disaster, and will attempt to assist them in the event of such disaster. 3. Santa Clara County Fire Department – The Fire Department has an extremely active Public Education Department that promotes fire safety as 255 17 well as disaster preparedness to small groups in Saratoga year round, and is particularly visible each October during Fire Prevention Month in Saratoga’s elementary schools. J. Vital Records Protection – All electronic data and records in the City’s computer system are backed up continuously on tape, which protects the City’s vital records such as contracts, payroll, and all financial records in time of disaster. As technology improves, on-going efforts are being implemented to increase the survivability of these tapes which are currently stored at City facilities. Back up documentation would mitigate damage to these documents. K. Wildland Urban Interface (WUI) – In collaboration with the Santa Clara County Fire Department all areas to the west of Saratoga-Sunnyvale Road and south of Highway 9 have been designated as a high fire hazard area. New construction in these areas must comply with California Building Code Chapter 7A, which requires higher standards of fire safe construction than is found elsewhere. Examples of this include requirements on fire safe roofing, eaves, increased defensible space, fire sprinklers, fire resistant exterior walls, and more. Because of these requirements, the risk in this area declines over time, in spite of the fact that the areas designated are considered overall to be a higher hazard. L. Weed and Brush Abatement – In collaboration with the Santa Clara County Fire Department and the County Agricultural Commissioner’s Office, Saratoga has an effective weed and brush abatement program. Property owners with weed and brush growth that causes a fire hazard are required to clear their weeds and brush in accordance with resolutions passed by the City Council, or if non-compliant have their weeds and brush cleared for them, with administrative fees and penalties added, by the Agricultural Commissioners Office for them. This ongoing program significantly lowers the wildfire risk to the City. 256 18 V. Response A. EOP and/or EOC Activation and Notification 1. On the order of the following: a. City Manager b. Assistant City Manager c. Public Works Director 2. When the Governor has proclaimed a State Of Emergency in an area including Saratoga. 3. Automatically on the proclamation of a State Of War Emergency as defined in California Emergency Services Act (Chapter 7, Division 1, Title 2, California Government Code). 4. A Presidential declaration of a National Emergency in an area including Saratoga. 5. Automatically on receipt of an attack warning or actual attack on the United States. 6. The EOP and the City EOC can be activated prior to and completely without an emergency proclamation. Both the EOP and the EOC are flexible instruments of disaster response that can be used only in the parts needed for smaller responses, and can also be used to the fullest for major responses. Generally, there are three considerations when deciding to activate an EOP, and EOC, or both. a. The ability of the City government to function b. The ability of the people in the City to go about their daily lives c. The status of infrastructure in the City including roads, electricity, gas, bridges, water, sewage, etc. B. Levels of Emergency 1. Level I – A minor to moderate incident characterized by adequate local response capability and sufficient resources to favorably resolve the situation. A local emergency may or may not be proclaimed. 2. Level II – A moderate to severe emergency characterized by a need for Mutual Aid to ensure a favorable resolution of the situation. In most cases, a Local Emergency will be proclaimed. A State Of Emergency may be proclaimed by the Governor. 3. Level III – A major disaster, exemplified by depletion of resources and Mutual Aid response capability area-wide, necessitating extensive statewide and federal assistance. Generally, a Local Emergency and a State Of Emergency will be proclaimed. A Presidential declaration may or may not be proclaimed. C. Notification – this will occur based on one of two scenarios; a disaster such as an earthquake that requires no notification, and a disaster such as a hazardous materials spill that might need a systematic notification process 1. Earthquakes 6.5 and above require an immediate activation of the EOP and EOC. EOC staff are to report to the EOC immediately and City employees are to report to their supervisor immediately. RACES personnel are to report to the EOC immediately. CERT members are to 257 19 check on their homes and families first, then their neighborhoods, and then report to their staging areas. An earthquake of this size or bigger is probably the only disaster in which the above personnel should respond automatically without further notification. 2. In all other disasters, once the appropriate City leadership has decided to activate the EOP and EOC, the Director of Emergency Services and/or his designees will make the appropriate notifications to City EOC staff to report to the EOC immediately. This includes EOC volunteers like RACES and CERT. 3. Some notes on activation and notification: Chaos to one degree or another is to be expected in the opening minutes and hours of a major disaster. Crucial factors will be the time of day and the day of the week. Activations that happen Monday through Friday during business hours will have the advantage of most if not all City staff present, but will have the disadvantage of many volunteers scattered across the Bay Area at their places of employment. Activations during non-business hours and weekends will have the advantage of many volunteers present at their homes, but City staff will be slow to assemble at their posts and some may not even be able to travel to Saratoga because of infrastructure damage. Communications will also be a difficult issue for many if power and phone lines are down. In this environment amateur radio communications and the City’s AM 1610 radio station will be vital to communications and public information, and KSAR will as soon as possible become another important source of public information. D. Field Incident Command Relationship With EOC Incident Management – Field Incident Command will be led at Incident Command Posts by the County Fire Department, the Public Works Department, the Sheriff’s Office, or some combination of the three in a Unified Command. With the communications methods available to them Incident Commanders will keep their respective disciplines located in the Operations Section of the EOC informed of response progress, and EOC personnel will assist field responders with personnel, facilities, and material needed to accomplish tactical objectives. E. Roles and Responsibilities – See EOC Position Checklists in the Appendices F. Lines of Succession 1. City Manager 2. Assistant City Manager 3. Public Works Director G. Alternate Seat of Government locations include: 1. North Campus 2. West Valley College 3. Saratoga High School 4. Prospect High School 5. St. Andrews Episcopal Church 6. Sacred Heart Catholic Church **Facility agreements must be approved and in place before use 258 20 H. Santa Clara County Operational Area – coordinated by the County EOC the Santa Clara County Operational Area, which consists of the County, all 15 municipalities, and the special districts (school, water, etc.) stand by with available resources to support Incident Command Posts in the field and EOC’s in the City with personnel and material resources. Should the resources of the Operational Area be exhausted the County EOC will communicate with the State for further mutual aid. I. Multi/Inter-Agency Coordination System (MACS) – Using the External Resources information contained in the Appendices the Logistics Section Chief and the Liaison Officer will confer with the Saratoga non-profits, faith based organizations, West Valley College, School Districts, and Chamber of Commerce when receiving and processing resource requests that fall outside of the City’s ability to satisfy. The Logistics Chief will collect requests for resources and the Liaison will coordinate with the external agencies to make the most efficient and beneficial use of agency resources. J. Mutual Aid – Mutual Aid resources will be made available through the Operational Area coordinated at the County EOC, only after internal logistical supplies and MACS coordination, and the purchasing ability of the City have been exhausted. K. Special Districts – Special districts such as West Valley College and schools will send agency representatives to the City EOC as needed, and will coordinate with the City response activities in their areas. Life safety and preservation of property are the top priorities for all, and the City and the special districts will endeavor to assist each other as much as possible. L. Operations Centers 1. Emergency Operations Center (EOC) – Located at the downtown Fire Station a. Purpose & Function – The EOC exists to support tactical objectives in the field at Incident Command posts, and to manage response resources in the City when multiple incidents need support b. Representation – See the EOC Staffing Roster in the Appendices 2. West Valley College – Located in the north parking lot 3. Saratoga Union School District – Located at the District Office 4. Backup locations a. The City Manager’s Administrative Conference Room at City Hall b. North Campus c. Others 259 21 Recovery Introduction Recovery refers to those measures undertaken by an entity following a disaster that will return all systems (utilities, phones, government offices, etc.) to normal levels of service. Effective recovery consists of a complex array of interdependent and coordinated actions. Some jurisdictions may have recovery operations as a separate manual, referenced in the EOP. A. Concept of Operations Recovery operations should begin as soon as possible after a disaster. Many think recovery operations generally are initiated after the disaster response has been ongoing and appears to show some promise of diminishing. A successful recovery starts at the moment of impact. There is no clearly defined separation between response and recovery. The tasks are different from response, but they should be carried out simultaneously. Establishing a recovery organization prior to a disaster has proven effective in enabling a smooth and speedier recovery. Although SEMS is required for emergency response, it is not specifically required for recovery operations. However, emergency planners may find it useful to continue using SEMS principles and procedures for recovery when personnel are already in a SEMS environment. 1. Short Term Recovery operations are divided into two phases. The first phase is short term. This involves restoring the infrastructure that includes: · electric power; · communications; · water and sewer; · high impact areas and special populations, schools, hospitals, etc.; and economic and social systems of the Community. Continued coordination from the response phase into the recovery phase is necessary to identify high priority areas for resumption of utilities, liability concerns, financing, and recovery ordinances. Jurisdictional emergency managers should develop checklists for short-term recovery to ensure governing boards are kept up-to-date, to identify potential areas of mitigation, and to improve preparedness and response planning. 2. Long Term Long-term recovery consists of actions that will return the jurisdiction back to normal pre-disaster levels of service. Long-term considerations include: 260 22 · development of a recovery team; · economic and resource stabilization; · hazard mitigation; · updating plans based on lessons learned; and · post-event assessments. It is critical that the documentation functions during response continue and expand into recovery. Checklists should be developed for recovery operations to ensure accountability. Failure to strictly account for damage documentation and personnel costs can result in loss of possible reimbursement. B. SEMS Recovery Organization Recovery operations differ significantly from emergency response. SEMS is not required for recovery operations, although it is used by the California Emergency Management Agency (CalEMA) in recovery operations and may provide for greater efficiency at all levels. Response activity is greater in the SEMS Operations and Logistics functions. Recovery activities see much more activity in the Finance/Administration function and less in the other SEMS functions. The Operational Area plays a different role in recovery than in response. The Operational Area may act as an information and coordination point for its constituent jurisdiction. However, each local jurisdiction rather than the Operational Area, works directly with state and federal recovery programs. Recovery plans utilizing SEMS functions may have the following tasking: 1. Management Section This section is responsible for the jurisdiction's overall recovery. Tasks include: · informing and briefing elected officials; · providing lead for policy decisions; · issuing public information releases; and · ensuring safety of response activities. 2. Operations Section This section is responsible for operations that restore the jurisdiction back to normal day- to-day operations. Tasks include: 261 23 · restoring medical facilities and service; · restoring government facility functions; · removing debris; · demolishing buildings; · restoring utilities; · providing emergency housing; · providing application process for disaster assistance; and · providing building and public safety inspections. 3. Planning Section This section documents and provides management with direction for recovery activities. Tasks include: · providing documentation of SEMS compliance for disaster assistance; · providing after-action reports consistent with SEMS requirements · providing direction in land use and zoning issues; · issuing building permits; · developing alternative building regulations and code enforcement; · reviewing the general plan; · providing an action plan for recovery operations; · developing redevelopment plans; · developing recovery situation reports; · documenting recovery operations; and · creating mitigation plans. 4. Logistics Section Logistics section is responsible for obtaining resources necessary to carry out recovery operations. Tasks include: · providing government operations and allocating office space; · providing recovery supplies and equipment; and · providing vehicles and personnel. 5. Finance/Administration Section Finance/Administration handles the jurisdiction's recovery financial transactions. Tasks include: 262 24 · managing public finance; · preparing and maintaining the budget; · developing and maintaining contracts; · processing accounting and claims; · collecting taxes; and · managing insurance settlements. Organizations should be assigned appropriate SEMS functions to address the tasks listed above. C. DAMAGE ASSESSMENT During the early phase of a disaster, the initial damage is only estimated. Plans should include procedures for conducting more detailed surveys to be used in disaster project applications. It is critical to understand that damage assessment, especially after an earthquake, will be a continuous project almost on a daily basis for a month or more due to the high frequency of aftershocks. Structures that were not damaged initially could become severely damaged after a minor aftershock. A significant number of building inspectors providing assessments will be key to state and federal reimbursement monies. The procedures should include the following: 1. Safety Concerns Safety precautions that will contribute to recovery operations include: · ensuring gas, water, sewer leaks are identified; · ensuring utilities are turned off in unsafe or damaged structures; · securing hazardous materials sites and preparing clean-up plan; · ensuring unsafe buildings are vacated, clearly marked and access is restricted; and · identifying safety precautions to be undertaken by emergency workers. 2. Structural Damage Checklists and procedures for survey teams should include the following terms when describing damages: Destroyed - Cost of repair is more than 75% of value. Major Damage - Cost of repair is greater than 10% of value. Minor Damage - Cost of repair is less than 10% of value. Note: Damages are limited to the structure and not contents. Structural Categories The following are categories used for private structures applying for disaster assistance: 263 25 1 - 3 - Homes, includes City Homes and Condominiums 4 - Mobile Homes 5 - Rental Units 6 - Farm Dwellings 7 - Businesses Recovery Activities Common terms for recovery activities are listed below: Category A: Debris Clearance Clearance of debris, wreckage, demolition, and removal of buildings damaged beyond repair. Category B: Protective Measures Measures to eliminate or lessen immediate threats to life, and public health, and safety. Category C: Roads & Bridges All non-emergency work and any that may require more time for decision-making, preparation of detailed design, construction plans, cost estimates, and schedules. Category D: Water Control Facilities Includes flood control, drainage, levees, dams, dikes, irrigation works, seawalls, and bulkheads. Category E: Public Buildings and Equipment Buildings, vehicles or other equipment, transportation systems, fire stations, supplies or inventory, higher education facilities, libraries, and schools. Category F: Utilities Water supply systems, sanitary sewerage treatment plants, storm drainage, light/power. Category G: Other Park facilities, piers, boat ramps, public and private non-profit facilities, recreational facilities, playground equipment. List of Damages Once a Presidential Disaster Declaration has been made, a "List of Damage" needs to be completed by each jurisdiction and transmitted to the Operational Area. The Operational Area will transmit damages to the CalEMA Region, who will in turn send them to the State and FEMA. 264 26 It should include: Location of Action/Damage · Geographical location of damaged facility or emergency work. Description of Action/Damages · Narrative description explaining the nature of the disaster-related problem (engineering details are not needed). Estimates of Cost · A separate estimate for each facility or system affected. 265 27 D. DISASTER ASSISTANCE Disaster assistance is divided into two forms: Individual and Public Assistance. Recovery plans should address both types of assistance, methods of acquiring help, restrictions, and other pertinent information. 1. Individual Assistance Government Assistance to Individuals Individual assistance consists of services provided to individuals and businesses - the private sector. Effective recovery plans should have the following federal programs for individual assistance included: 2. Federal Programs Disaster Housing Assistance Program This is a federal program administered by FEMA that provides temporary housing to disaster victims during presidentially declared disasters. Disaster Mortgage and Rental Assistance Program This program provides grants for home-related mortgage or rent payments to disaster victims, who as a result of a disaster, have lost their job or business and face foreclosure or eviction from their homes. It is a federal program available under a presidentially declared disaster. Housing and Urban Development (HUD) Program This program is offered to families with an income below $20,000. It provides up to 70% of the rental cost for a maximum of 18 months to disaster victims. It is also available under a presidentially declared disaster. Small Business Administration (SBA) This program is automatically implemented following a presidential disaster declaration for Individual Assistance, or may be implemented at the request of the governor. It provides low interest loans to businesses and individuals who have suffered disaster losses. Individual and Family Grant Program (IFGP) This is authorized only by a federal disaster declaration. It provides grants to disaster victims who are not eligible for SBA loans. 266 28 Cora Brown Fund This is authorized only by a federal disaster declaration. The fund provides disaster victims with assistance provided they are not eligible for any other disaster assistance award from the government or other organizations. These are only a few federal programs that could be activated under a presidentially declared disaster. Disaster assistance may be altered by legislation passed at the time of the event. Other types of assistance may also be available. EOPs should have all programs addressed either in the plan or in a supplement. 3. Non-profit Volunteer Charitable Organizations Recovery plans should include all forms of assistance available, including volunteer charitable organizations such as the American Red Cross, Salvation Army, and others. Plans should identify what is available, conditions, and client focus. In developing a recovery plan that includes volunteer charitable organizations, local networks of volunteer agencies should not be overlooked. Some communities have a "Community council" of local organizations that may be able to provide some level of relief or fund-raising experience. This can be helpful in developing a local disaster victims fund or outreach. 4. Public Assistance Public assistance consists of various programs of disaster relief to the public sector. Public sector includes state and local government (city, county, special district). Recovery plans should include the following forms of assistance and the application process: State-Natural Disaster Assistance Act (NDAA) NDAA is available to counties, cities, and special districts to repair disaster-related damages to public buildings, levees, flood control works, channels, irrigation works, city streets, county roads, bridges, and other public works except those facilities used solely for recreational purposes. This program offers up to 75% of the eligible cost to: repair, restore, reconstruct or replace public property or facilities; to cover direct and indirect costs of grant administration with the CalEMA Director's concurrence; and, to cover the cost of overtime and supplies used for response. Conditions for Implementation of NDAA: · CalEMA Director must concur with local emergency declaration for permanent restoration assistance; · Governor must proclaim a state of emergency (for disaster response and permanent restoration assistance); or · President must declare a major disaster or emergency (for matching fund assistance for cost sharing required under federal public assistance programs). 267 29 Federal-Robert T. Stafford Disaster Relief Act of 1974 The following is a brief overview of this program. This information would be useful in a recovery plan because it is the primary source of public assistance. Recovery planners may choose to go into more detail about this program. A Presidential Declaration of Major Disaster or Emergency is required to activate the provisions of this law. Eligible applicants include the following: · state agencies; · counties; · cities; · special districts; · schools K-12; · colleges and institutions of higher education; · private non-profit organizations organized under § 501(c) 3 of the Internal Revenue Code; · utilities; · emergency agencies; · medical agencies; · custodial care organizations; and · government services such as: community centers, libraries, homeless shelters, senior citizen centers, and similar facilities open to the general public. To provide efficiency in the recovery process the particulars of work and cost eligibility, wage information, and other pertinent information should be included in the recovery plan. This could be in the form of information sheets on each program, checklists, or written procedures. E. DISASTER FIELD OFFICE (DFO) Following a Presidential Declaration of a Major Disaster or Emergency, a Disaster Field Office will be established in the proximity of the disaster area. The DFO provides the direction and coordination point for federal assistance. Typical functions of the DFO include: · Management - Coordination of the overall federal assistance programs for both Individual and Public Assistance, as well as any existing emergency work. · Public Information - Overall direction of public news releases on the progress of the emergency recovery actions, public notices on obtaining assistance, problems, and other pertinent information. · Liaison - Provides coordination and cooperation with other federal and state agencies. 268 30 · Operations - Responsible for damage survey teams, outreach activities, and program implementation (i.e., Public Assistance, Individual Assistance, Hazard Mitigation, etc.) · Logistics - Provides materials and resources to perform the tasks associated with recovery. · Finance/Administration - Tracks and monitors costs, approves purchases, audits activities as needed. · Plans/Intelligence - Develops action plans, identifies priorities, potential problems, and documents the overall recovery actions. F. MITIGATION This aspect of recovery operations is critical in reducing or eliminating disaster related property damage and loss of lives from reoccurring. The immediate post-disaster period presents a rare opportunity for mitigation. During this time, officials and citizens are more responsive to mitigation recommendations, and unique opportunities to rebuild or redirect development may be available. Recovery plans would benefit from addressing mitigation planning as part of the recovery process. The following represents some information that would be useful in recovery sections of emergency plans. Forms of Mitigation: · changes in building codes; · variances or set-backs in construction; · zoning, to reduce types of construction in high hazard areas; and · relocation or removal of structures from high hazard zones. This could also be described in more detail in recovery plans as checklists, SOPs, or information sheets. 269 31 APPENDIX A EOC Position Checklists Generic Checklist for All EOC Personnel Activation Phase: r Check in upon arrival at the EOC. r Report to the EOC Director, Section Chief, Branch Coordinator, or other assigned Supervisor, and provide your supervisor with your contact information. r Set up your workstation and review your position responsibilities. r Establish and maintain a position log that chronologically describes your actions taken during your shift. r Determine your resource needs, such as a computer, phone, plan copies, and other reference documents. Demobilization Phase: r Deactivate your assigned position and close out logs when authorized by the EOC Director. r Complete all required forms, reports, and other documentation. All forms should be submitted through your supervisor to the Planning/Intelligence Section, as appropriate, prior to your departure. r Be prepared to provide input to the after-action report. r If another person is relieving you, ensure they are thoroughly briefed before you leave your workstation. Clean up your work area before you leave. Leave a forwarding phone number where you can be reached. 270 32 Director of Emergency Services (EOC Director) Checklist Responsibilities 1. Establish the appropriate staffing level for the EOC and continuously monitor organizational effectiveness ensuring that appropriate modifications occur as required. 2. Exercise overall management responsibility for the coordination between emergency response agencies within the jurisdictional area. 3. In conjunction with staff, set jurisdictional priorities for response efforts. Ensure that all department and agency actions are accomplished within the priorities established at the EOC. 4. Ensure that inter-agency coordination is accomplished effectively. Activation Phase r Determine appropriate level of activation based on situation as known. r Mobilize appropriate personnel for the initial activation of the EOC. r Respond immediately to EOC site and determine operational status. r Obtain briefing from whatever sources are available. r Ensure that the EOC is properly set up and ready for operations. r Ensure that an EOC check-in procedure is established immediately. r Ensure that an EOC organization and staffing chart is posted and completed. r Determine which sections are needed, assign Section Chiefs as appropriate and ensure they are staffing their sections as required. o Operations Section Chief o Planning/Intelligence Section Chief o Logistics Section Chief o Finance/Administration Section Chief r Determine which Management Staff positions are required and ensure they are filled as soon as possible. o Legal Officer o Liaison Officer o Public Information Officer 271 33 o Safety & Security Officer r Ensure that communications systems are established and functioning. r Schedule the initial Action Planning meeting. r Confer with staff to determine what representation is needed at the EOC from other emergency response agencies. r Inform members of the City Council and develop appropriate policy decisions. Operational Phase: r Monitor general staff activities to ensure that all appropriate actions are being taken. r In conjunction with the Public Information Officer, conduct news conferences and review media releases for final approval, following the established procedure for information releases and media briefings. r Ensure that the Liaison Officer is providing for and maintaining effective inter- agency coordination. r Based on current status reports, establish initial strategic objectives for the EOC. r In coordination with Management Staff, prepare EOC objectives for the initial Action Planning Meeting. r Convene the initial Action Planning meeting. Ensure that all Section Coordinators, Management Staff, and other key agency representatives are in attendance. Ensure that appropriate Action Planning procedures are followed (refer to Planning/Intelligence Section, “Action Planning Guidelines.”). Ensure the meeting is facilitated appropriately by the Planning/Intelligence Section Chief. r Once the Action Plan is completed by the Planning/Intelligence Section, review, approve and authorize its implementation. r Conduct periodic briefings with the general staff to ensure strategic objectives are current and appropriate. r Conduct periodic briefings for elected officials or their representatives. r Formally issue an Emergency Proclamation as necessary, and coordinate local government proclamations with other emergency response agencies, as appropriate. 272 34 r Brief your relief at shift change, ensuring that ongoing activities are identified and follow-up requirements are known. Demobilization Phase: r Authorize demobilization of sections and branches when they are no longer required. r Notify higher level EOC’s and other appropriate organizations of the planned demobilization, as appropriate. r Ensure that any open actions not yet completed will be handled after demobilization. r Ensure that all required forms or reports are completed prior to demobilization. r Be prepared to provide input to the after action report. r Deactivate the EOC at the designated time, as appropriate. r Proclaim termination of the emergency response and proceed with recovery operations. 273 35 Legal Officer Responsibilities: 1. Ensure that proper legal procedures are followed in all phases of disaster response and recovery, including disaster declarations, posting City Council ratification, emergency power exercised by the Director of Emergency Services, and requests for mutual aid and other forms of outside assistance. 2. Provide legal advice to the EOC staff. Activation Phase: r Follow the generic Activation Phase Checklist. r Check in with the Management Section Chief and determine the appropriate level of participation by the Legal Officer at the EOC. Arrange for immediate notification capabilities (pagers, cell phone) if off-site. r Review special ordinances and laws that may govern a disaster. Ensure that appropriate legal reference materials are ready and accessible to the Legal Officer at the EOC. r Provide legal advice, when you determine it is needed or when it is requested. Operational Phase: r Respond to requests for legal advice and support. r Keep current on the general status of the disaster, and anticipate steps that could be taken to lessen potential City liability. Advise the Director of Emergency Services of the timing and implementation of such steps. r Provide legal advice to EOC staff, when you determine it is needed, or when it is requested. r Advise on intergovernmental relations, including legal issues involved in notifications and requests for assistance or resources. r Maintain logs and files associated with your position, keeping custody of all attorney/client documentation. Demobilization Phase: 274 36 r Follow generic Demobilization Phase Checklist. r Ensure that you complete all final reports, close out your activity log, and transfer any ongoing missions and/or actions to the person assigned by the Director of Emergency Services. r Ensure copies of all documentation generated during the operation are submitted to the Planning Section, except for attorney/client matters that you will retain. 275 37 Agency Representative Responsibilities: 1. Agency Representatives should be able to speak on behalf of their agencies, within established policy limits, acting as a liaison between their agencies and the EOC. 2. Agency Representatives may facilitate requests to or from their agencies, but normally do not directly act on or process resource requests. 3. Agency Representatives are responsible for obtaining situation status information and response activities from their agencies for the EOC. Activation Phase: r Follow generic Activation Phase Checklist. r Check in with the Liaison Officer and clarify any issues regarding your authority and assignment, including the functions of other representatives from your agency (if any) in the EOC. r Establish communications with your home agency; notify the Logistics Section Communications Branch and the Liaison Officer of any communications problems. r Unpack any materials you may have brought with you and set up your assigned station, requesting necessary materials and equipment through the Liaison Officer and/or Logistics Section. r Obtain an EOC organization chart, floor plan, and telephone list from the Liaison Officer. r Contact the EOC sections or branches that are appropriate to your responsibility; advise them of your availability and assigned work location in the EOC. Operational Phase: r Facilitate requests for support or information that your agency can provide. r Keep current on the general status of resources and activity associated with your agency. r Provide appropriate situation information to the Planning/Intelligence Section. 276 38 r Represent your agency at planning meetings, as appropriate, providing update briefings about your agency’s activities and priorities. r Keep your agency executives informed and ensure that you can provide agency policy guidance and clarification for the Director of Emergency Services as required. r On a regular basis, inform your agency of the EOC priorities and actions that may be of interest. r Maintain logs and files associated with your position. Demobilization Phase: r Follow generic Demobilization Phase Checklist. r When demobilization is approved by the Director of Emergency Services, contact your agency and advise them of expected time of demobilization and points of contact for the completion of ongoing actions or new requirements. r Ensure that you complete all final reports, close out your activity log, and transfer any ongoing missions and/or actions to the Liaison Officer or other appropriate individual. r Ensure copies of all documentation generated during the operation are submitted to the Planning/Intelligence Section. 277 39 Liaison Officer Checklist Responsibilities: 1. Oversee all liaison activities, including coordinating outside agency representatives assigned to the EOC and handling requests from other EOCs for EOC agency representatives. 2. Establish and maintain a central location for incoming agency representatives, providing workspace and support as needed. 3. Ensure that position specific guidelines, policy directives, situation reports, and a copy of the EOC Action Plan is provided to Agency Representatives upon check- in. 4. Provide orientations for VIPs and other visitors to the EOC. 5. Ensure that demobilization is accomplished when directed by the Director of Emergency Services. Activation Phase: r Follow generic Activation Phase Checklist. r Obtain assistance for your position through the Personnel Branch in Logistics, as required. Operational Phase: r Contact Agency Representatives already on-site, ensuring that they: o Have signed into the EOC o Understand their role in the EOC o Know their work locations o Understand the EOC organization and floor plan r Determine if additional representation is required from: o Community based organizations o Private organizations o Utilities not already represented o Other agencies 278 40 r In conjunction with the Director of Emergency Services establish and maintain an Inter-agency Coordination Group comprised of outside agency representatives and executives not assigned to specific sections within the EOC. r Assist the Director of Emergency Services in conducting regular briefings for the Inter-agency Coordination Group and with distribution of the current EOC Action Plan and Situation Report. r Request that Agency Representatives maintain communications with their agencies and obtain situation status reports regularly. r With the approval of the Director of Emergency Services, coordinate with the Safety & Security Branch EOC tours for visiting VIP’s and other visitors. r With the approval of the Director of Emergency Services, provide agency representatives from the EOC to other EOCs as required and requested. r Maintain a roster of agency representatives located at the EOC. Roster should include assignment within the EOC (Section or Inter-agency Coordination Group). Roster should be distributed internally on a regular basis. Demobilization Phase: r Follow generic Demobilization Phase Checklist. r Release agency representatives that are no longer required in the EOC when authorized by the Director of Emergency Services. 279 41 Public Information Officer (PIO) Checklist Responsibilities: 1. Serve as the central coordination point for the agency or jurisdiction for all media releases. 2. Ensure that the public within the affected area receives complete, accurate, and consistent information about life safety procedures, public health advisories, relief and assistance programs and other vital information. 3. Coordinate media releases with Public Information Officers at incidents or representing other affected emergency response agencies as required. 4. Develop the format for press conferences, in conjunction with the Director of Emergency Services. 5. Maintain a positive relationship with the media representatives. 6. Provide staffing for rumor control telephone bank. 7. Establish a “Disaster Hotline” with an up-to-date recorded message. 8. Ensure that all rumors are responded to in a timely manner and with factual information. 9. Supervise the Public Information Branch. 10. Participate in a Santa Clara County Joint Information Center (JIC) as needed, or delegate others to that duty. Activation Phase: r Follow generic Activation Phase Checklists. r Determine staffing requirements and make required personnel assignments for the Public Information function as necessary. Operational Phase: Public Communication 280 42 r Provide appropriate staffing and telephones to efficiently handle incoming media and public calls. r Operate a telephone bank for receiving incoming inquiries from the general public. r Establish a “Disaster Hotline” recorded message and provide updated message information periodically. Media Relations r Establish a Media Information Center, as required, providing necessary space, materials, telephones and electrical power. r Maintain up-to-date status boards and other references at the media information center. Provide adequate staff to answer questions from members of the media. r Develop and publish a media-briefing schedule, to include location, format, and preparation and distribution of handout materials. r At the request of the Director of Emergency Services, prepare media briefings for members of the agencies or jurisdiction policy groups and provide other assistance as necessary to facilitate their participation in media briefings and press conferences. r Refer inquiries from members of the media to the lead Public Information Officer or designated staff. r Keep the Director of Emergency Services advised of all unusual requests for information and of all major critical or unfavorable media comments. Recommend procedures or measures to improve media relations. r Ensure that adequate staff is available at the incident sites to coordinate and conduct tours of the affected areas. Emergency Information Collection r Coordinate with the Situation Analysis Branch and identify the method of obtaining and verifying significant information as it is developed. r Develop content for state Emergency Alert System (EAS) releases if available. Monitor EAS releases as necessary. r Prepare, update, and distribute to the public a Disaster Assistance Information Directory, which contains locations to obtain food, shelter, supplies, health services, etc. 281 43 r Ensure that announcements, emergency information and materials are translated and prepared for special populations (non-English speaking, hearing impaired etc.). r Ensure that a rumor control function is established to correct false or erroneous information. r Interact with other EOC PIOs and obtain information relative to public information operations. Information Dissemination r Obtain policy guidance from the Director of Emergency Services with regard to media releases. o Provide copies of all media releases to the Director of Emergency Services r Implement and maintain an overall information release program. r Monitor broadcast media, using information to develop follow-up news releases and correct rumors by providing factual information based on confirmed data. r Prepare final news releases and advise media representatives of points-of-contact for follow-up stories. r In coordination with other EOC sections and as approved by the Director of Emergency Services, issue timely and consistent advisories and instructions for life safety, health, and assistance for the public. r Provide appropriate staffing and telephones to efficiently handle incoming media and public calls. r Correct rumors by providing factual information based on confirmed data. r Ensure that file copies are maintained of all information released. Demobilization Phase: r Follow generic Demobilization Phase Checklist. r Conduct shift change briefings in detail, ensuring that in-progress activities are identified and follow-up requirements are known. 282 44 Safety & Security Officer Responsibilities: 1. Ensure that all buildings and other facilities used in support of the EOC are in a safe operating condition. 2. Monitor operational procedures and activities in the EOC to ensure they are being conducted in a safe manner, considering the existing situation and conditions. 3. Stop or modify all unsafe operations outside the scope of the EOC Action Plan, notifying the Director of Emergency Services of actions taken. 4. Provide 24-hour security for the EOC. 5. Control personnel access to the EOC in accordance with policies established by the Director of Emergency Services. 6. Handle any situation arising from inappropriate personnel actions within the EOC. Activation Phase: r Follow generic Activation Phase Checklist. Operational Phase: r Tour the entire EOC facility and evaluate conditions; advise the Director of Emergency Services of any conditions and actions that might result in liability, unsafe layout or equipment set-up, etc. r Study the EOC facility and document the locations of all fire extinguishers, emergency pull stations, and evacuation routes and exits. r Be familiar with particularly hazardous conditions in the facility; take action when necessary. r Prepare and present safety briefings for the Director of Emergency Services and staff at appropriate meetings. r If the event that caused activation was an earthquake, provide guidance regarding actions to be taken in preparation for aftershocks. r Ensure that the EOC facility is free from any environmental threats – e.g., radiation exposure, air purity, water quality, etc. 283 45 r Keep the Director of Emergency Services advised of unsafe conditions; take action when necessary. r Determine the current EOC security requirements and arrange for staffing as needed. r Determine needs for special access to EOC facilities. r Provide executive and VIP security as appropriate and required. r Provide recommendations as appropriate to Director of Emergency Services. r Prepare and present security briefings for the Director of Emergency Services and General Staff at appropriate meetings. Demobilization Phase: r Follow generic Demobilization Phase Checklist. 284 46 Operations Section Chief Responsibilities: 1. Ensure that the Operations function is carried out including coordination of activities for all operational functions assigned to the EOC. 2. Ensure that operational objectives and assignments identified in the EOC Action Plan are carried out effectively. 3. Establish the appropriate level of branch and Branch organizations within the Operations Section, continuously monitoring the effectiveness and modifying accordingly. 4. Exercise overall responsibility for the coordination of Branch activities within the Operations Section. 5. Ensure that the Planning/Intelligence Section is provided with Status Reports and Major Incident Reports. 6. Conduct periodic Operations briefings for the Director of Emergency Services as required or requested. 7. Supervise the Operations Section. Activation Phase: r Follow generic Activation Phase Checklists. r Ensure that the Operations Section is set up properly and that appropriate personnel, equipment, and supplies are in place including maps and status boards. r Meet with Planning/Intelligence Section Chief; obtain a preliminary situation briefing. r Based on the situation, activate appropriate branches within the section. Designate Branch Coordinators as necessary: o Fire & Rescue Branch o Law Enforcement Branch o Public Works Branch o Care & Shelter Branch o Communications Branch (RACES) o CERT Branch 285 47 r Determine if there are mutual aid requests for these functional areas. Initiate coordination with appropriate mutual aid systems as required. r Request additional personnel for the section as necessary for 24-hour operation. r Obtain a current communications status briefing from the Communications Branch Coordinator in Logistics. Ensure that there is adequate equipment and radio frequencies available as necessary for the section. r Determine estimated times of arrival of section staff from the Personnel Branch in Logistics. r Confer with the Director of Emergency Services to ensure that the Planning/Intelligence and Logistics Sections are staffed at levels necessary to provide adequate information and support for operations. r Coordinate with the Liaison Officer regarding the need for Agency Representatives in the Operations Section. r Coordinate with the Planning/Intelligence Section Chief to determine the need for any Technical Specialists. r Establish radio or phone communications with Department Operations Centers (DOCs), and/or with Incident Commander(s) as directed, and coordinate accordingly. r Based on the situation known or forecasted, determine likely future needs of the Operations Section. r Identify key issues currently affecting the Operations Section; meet with section personnel and determine appropriate section objectives for the first operational period. r Review responsibilities of branches in section; develop an Operations Plan detailing strategies for carrying out Operations objectives. r Adopt a pro-active attitude. Think ahead and anticipate situations and problems before they occur. Operational Phase: r Ensure Operations Section position logs and other necessary files are maintained. 286 48 r Ensure that situation and resources information is provided to the Planning/Intelligence Section on a regular basis or as the situation requires, including Status Reports and Major Incident Reports. r Ensure that all media contacts are referred to the Public Information Officer. r Conduct periodic briefings and work to reach consensus among staff on objectives for forthcoming operational periods. r Attend and participate in Director of Emergency Service’s Action Planning meetings. r Provide the Planning/Intelligence Section Chief with Operations Section’s objectives prior to each Action Planning meeting. r Work closely with each Branch Coordinator to ensure that the Operations Section objectives, as defined in the current Action Plan, are being addressed. r Ensure that the branches coordinate all resource needs through the Logistics Section. r Ensure that intelligence information from Branch Coordinators is made available to the Planning/Intelligence Section in a timely manner. r Ensure that fiscal and administrative requirements are coordinated through the Finance/Administration Section (notification of emergency expenditures and daily time sheets). r Brief the Director of Emergency Services on all major incidents. r Complete a Major Incident Report for all major incidents; forward a copy to the Planning/Intelligence Section. r Brief Branch Coordinators periodically on any updated information you may have received. r Share status information with other sections as appropriate. Demobilization Phase: r Follow generic Demobilization Phase Checklist. 287 49 Care & Shelter Branch Coordinator Responsibilities: 1. Coordinate directly with the American Red Cross and other agencies to provide food, potable water, clothing, shelter and other basic needs as required to disaster victims within the City. 2. Assist the American Red Cross with inquiries and registration services to reunite families or respond to inquiries from relatives or friends. 3. Assist the American Red Cross with the transition from mass care to separate family/individual housing. 4. Supervise the Care & Shelter Branch. Activation Phase: r Follow the generic Activation Phase Checklist. Operational Phase: r Establish and maintain your position log and other necessary files. r Coordinate with the Liaison Officer to request an Agency Representative from the American Red Cross. Work with the Agency Representative to coordinate all shelter and congregate care activity. r Establish communications with other volunteer agencies to provide clothing and other basic life sustaining needs. r Ensure that each active shelter meets the requirements as described under the American with Disabilities Act (ADA). r Assist the American Red Cross in staffing and managing the shelters to the extent possible. r Assist the American Red Cross with the transition from operating shelters for displaced people to separate family/individual housing. r Complete and maintain the Care and Shelter Status Report Form. r Maintain a running tally of the number of displaced people being sheltered. r Refer all contacts with the media to the Public Information Officer. 288 50 Demobilization Phase: r Follow the generic Demobilization Phase Checklist. 289 51 Fire and Rescue Branch Coordinator Responsibilities: 1. Coordinate fire, emergency medical, hazardous materials, and urban search and rescue operations in the jurisdictional area. 2. Assist Fire & Rescue Mutual Aid System Coordinator in acquiring mutual aid resources, as necessary. 3. Coordinate the mobilization and transportation of all resources through the Logistics Section. 4. Complete and maintain status reports for major incidents requiring or potentially requiring operational area, state and federal response, and maintains status of unassigned fire and rescue resources. 5. Coordinate with the Law Enforcement Branch Coordinator on jurisdiction Search & Rescue activities. 6. Implement the objectives of the EOC Action Plan assigned to the Fire & Rescue Branch. 7. Supervise the Fire & Rescue Branch. Activation Phase: r Follow the generic Activation Phase Checklist. r Based on the situation, activate the necessary units within the Fire & Rescue Branch: o Fire & Rescue Unit o Emergency Medical Unit o HazMat Unit r If the mutual aid system is activated, coordinate use of fire resources with the Operational Area Fire & Rescue Mutual Aid Coordinator. r Prepare and submit a preliminary status report and major incident reports as appropriate to the Operations Section Chief. r Prepare objectives for the Fire & Rescue Branch; provide them to the Operations Section Chief prior to the first Action Planning meeting. 290 52 Operational Phase: r Ensure that Branch logs and other necessary files are maintained. r Obtain and maintain current status on Fire & Rescue missions being conducted in the jurisdictional area. r Provide the Operations Section Chief and the Planning/Intelligence Section with an overall summary of Fire & Rescue Branch operations periodically or as requested during the operational period. r On a regular basis, complete and maintain the Fire & Rescue Status Report. r Refer all contacts with the media to the Public Information Officer. r Ensure that all fiscal and administrative requirements are coordinated through the Finance/Administration Section (daily time sheets and notification of any emergency expenditures). r Prepare objectives for the Fire & Rescue Branch for the subsequent operational period; provide them to the Operations Section Chief prior to the end of the shift and the next Action Planning meeting. r Provide your relief with a briefing at shift change; inform him/her of all ongoing activities. Branch objectives for the next operational period, and any other pertinent information. Demobilization Phase: r Follow the generic Demobilization Phase Checklist. 291 53 Law Enforcement Branch Coordinator Responsibilities: 1. Coordinate movement and evacuation operations during an emergency. 2. Alert and notify the public of the impending or existing emergency. 3. Coordinate law enforcement, search and rescue, and traffic control operations during the emergency. 4. Coordinate site security at incidents. 5. Coordinate Law Enforcement Mutual Aid requests from emergency response agencies through the Law Enforcement Mutual Aid Coordinator at the Operational Area EOC. 6. Supervise the Law Enforcement Branch. Activation Phase: r Follow the generic Activation Phase Checklist. r Based on the situation, activate the necessary units within the Law Enforcement Branch: o Law Enforcement Operations Unit o Coroner/Fatalities Management Unit o Search and Rescue Unit r Contact and assist the Operational Area EOC Law Enforcement and Coroner’s Mutual Aid Coordinators as required or requested. r Provide an initial situation report to the Operations Section Chief. r Based on the initial EOC strategic objectives prepare objectives for the Law Enforcement Branch and provide them to the Operations Section Chief prior to the first Action Planning meeting. Operational Phase: r Ensure that Branch position logs and other necessary files are maintained. r Maintain current status on Law Enforcement missions being conducted. 292 54 r Provide the Operations Section Chief and the Planning/Intelligence Section with an overall summary of Law Enforcement Branch operations periodically or as requested during the operational period. r On a regular basis, complete and maintain the Law Enforcement Status Report. r Refer all contacts with the media to the Public Information Officer. r Determine need for Law Enforcement Mutual Aid. r Determine need for Coroner’s Mutual Aid. r Ensure that all fiscal and administrative requirements are coordinated through the Finance/Administration Section (daily time sheets and notification of any emergency expenditures). r Prepare objectives for the Law Enforcement Branch for the subsequent Operational period; provide them to the Operations Section Chief prior to the end of the shift and the next Action Planning meeting. r Provide your relief with a briefing at shift change, informing him/her of all ongoing activities, branch objectives for the next operational period, and any other pertinent information. Demobilization Phase: r Follow the generic Demobilization Phase Checklist. 293 55 Public Works Branch Coordinator Responsibilities: 1. Survey all utility systems, and restore systems that have been disrupted, including coordinating with utility service providers in the restoration of disrupted services. 2. Survey all public and private facilities, assessing the damage to such facilities, and coordinating the repair of damage to public facilities. 3. Survey all other infrastructure systems, such as streets and roads within the jurisdictional area. 4. Assist other sections and branches as needed. 5. Supervise the Public Works Branch. Activation Phase: r Follow the generic Activation Phase Checklist. r Based on the situation, activate the necessary units within the Public Works Branch. r Contact and assist the Operational Area Public Works Mutual Aid Coordinator with the coordination of mutual aid resources as necessary. r Provide an initial situation report to the Operations Section Chief. r Based on initial EOC strategic objectives prepare objectives for the Public Works Branch and provide them to the Operations Section Chief prior to the first Action Planning meeting. Operational Phase: r Ensure that Branch position logs and other necessary files are maintained. r Maintain current status on all public works activities being conducted. r Ensure that damage and safety assessments are being carried out for both public and private facilities. r Request mutual aid as required through the Operational Area Public Works Mutual Aid Coordinator. 294 56 r Determine and document the status of transportation routes into and within affected areas. r Coordinate debris removal services as required. r Provide the Operations Section Chief and the Planning/Intelligence Section with an overall summary of Public Works Branch activities periodically during the operational period or as requested. r Ensure that all Utilities and Construction/Engineering Status Reports, as well as the Initial Damage Estimation are completed and maintained. r Refer all contacts with the media to the Pubic Information Officer. r Ensure that all fiscal and administrative requirements are coordinated through the Finance/Administration Section (daily time sheets and notification of any emergency expenditures). r Prepare objectives for the Public Works Branch for the subsequent operations period; provide them to the Operations Section Chief prior to the end of the shift and the next Action Planning meeting. r Provide your relief with a briefing at shift change, informing him/her of all ongoing activities, branch objectives for the next operational period, and any other pertinent information. Demobilization Phase: r Follow the generic Demobilization Phase Checklist. 295 57 Planning/Intelligence Section Chief Responsibilities: 1. Ensure that the following responsibilities of the Planning/Intelligence Section are addressed as required: a. Collecting, analyzing, and displaying situation information, b. Preparing periodic Situation Reports, c. Preparing and distributing the EOC Action Plan and facilitating the Action Planning meeting, d. Conducting Advance Planning activities and report, e. Providing technical support services to the various EOC sections and branches, and documenting and maintaining files on all EOC activities. 2. Establish the appropriate level of organization for the Planning/Intelligence Section. 3. Exercise overall responsibility for the coordination of Branch activities with the section. 4. Keep the Director of Emergency Services informed of significant issues affecting the Planning/Intelligence Section. 5. In coordination with the other section chiefs, ensure that Status Reports are completed and utilized as a basis for situation reports, and the EOC Action Plan. 6. Develop a Demobilization Plan for the EOC based on a review of all pertinent planning documents, and status reports. 7. Supervise the Planning/Intelligence Section. Activation Phase: r Follow generic Activation Phase Checklists. r Ensure that the Planning/Intelligence Section is set up properly and that appropriate personnel, equipment, and supplies are in place, including maps and status boards. r Based on the situation, activate Branches within the section as needed and designate Branch Coordinators for each element: o Damage Assessment Branch o Documentation Branch o Situation Status Branch 296 58 r Request additional personnel for the section as necessary to maintain a 24-hour operation. r Establish contact with the Operational Area EOC when activated, and coordinate Situation Reports with their Planning/Intelligence Section. Meet with Operations Section Chief; obtain and review any major incident reports. r Review responsibilities of branches in the section; develop plans for carrying out all responsibilities. r Make a list of key issues to be addressed by the Planning/Intelligence Section; in consultation with section staff, identify objectives to be accomplished during the initial Operational Period. r Keep the Director of Emergency Services informed of significant events. r Adopt a proactive attitude, thinking ahead and anticipating situations and problems before they occur. Operational Phase: r Ensure that Planning/Intelligence Section position logs and other necessary files are maintained. r Ensure that the Situation Analysis Branch is maintaining current information for the situation report. r Ensure that major incidents reports and status reports are completed by the Operations Section and are accessible by Planning/Intelligence. r Ensure that all status boards and other displays are kept current and that posted information is neat and legible. r Ensure that the Public Information Officer has immediate and unlimited access to all status reports and displays. r Conduct periodic briefings with section staff and work to reach consensus among staff on section objectives for forthcoming operational periods. r Facilitate the Director of Emergency Service’s Action Planning meetings approximately two hours before the end of each operational period. r Ensure that objectives for each section are completed, collected and posted in preparation for the next Action Planning meeting. 297 59 r Ensure that the EOC Action Plan is completed and distributed prior to the start of the next operational period. r Work closely with each branch within the Planning/Intelligence Section to ensure the section objectives, as defined in the current EOC Action Plan are being addressed. r Ensure that the Situation Status Branch develops and distributes a report which highlights forecasted events or conditions likely to occur beyond the forthcoming operational period; particularly those situations which may influence the overall strategic objectives of the EOC. r Ensure that the Documentation Branch maintains files on all EOC activities and provides reproduction and archiving services for the EOC, as required. r Provide technical specialists to all EOC sections as required. r Ensure that fiscal and administrative requirements are coordinated through the Finance/Administration Section. r Review EOC personnel roster to determine size and scope of any demobilization efforts. r Meet individually with the general staff to determine their need for assistance in any Demobilization Planning. r Decide on the need for a formal written Demobilization Plan. r If a Demobilization Plan is required, develop the plan using detailed specific responsibilities, release priorities and procedures. r Establish with each Section Chief which branches/personnel should be demobilized first. r Establish time tables for deactivating or downsizing branches. r Determine if any special needs exist for personnel demobilization (e.g. transportation). r Develop a checkout procedure if necessary, to ensure all deactivated personnel have cleared their operating position. r Meet with each assigned Agency Representative and Technical Specialist to determine what assistance may be required for their demobilization from the EOC. 298 60 r Monitor the implementation of the Demobilization Plan and be prepared to handle any demobilization issues as they occur. Demobilization Phase: r Follow generic Demobilization Phase Checklist. 299 61 Damage Assessment Branch Coordinator Responsibilities: 1. Collect initial damage assessment information from other branches/units in the EOC. 2. If the emergency is storm, flood, or earthquake related, ensure that inspection teams have been dispatched to assess the condition of the dam. 3. Provide detailed damage assessment information to the rest of the Planning Section, with associated loss damage estimates. 4. Maintain detailed records on damaged areas and structures. 5. Initiate requests for engineers, to inspect structures and/or facilities. 6. Supervise the Damage Assessment Branch. Activation Phase: r Follow generic Activation Phase Checklist. Operational Phase: r Establish and maintain a position log and other necessary files. r Obtain initial damage assessment information from the Fire & Rescue Branch, the Law Enforcement Branch, utilities, and other branches/units as necessary. r Coordinate with the American Red Cross, utility service providers, and other sources for additional damage assessment information. r Prepare detailed damage assessment information, including estimate of value of the losses, and provide to the rest of the Planning Section. r Clearly label each structure and/or facility inspected in accordance with ATC-20 standards and guidelines. r Maintain a list of structures and facilities requiring immediate inspection or engineering assessment. r Initiate all requests for engineers and building inspectors through the Operational Area EOC. 300 62 r Keep the Planning Section Chief informed of the inspection and engineering assessment status. r Refer all contacts with the media to the Public Information Officer. Demobilization Phase: r Follow the generic Demobilization Phase Checklist. 301 63 Documentation Branch Coordinator Responsibilities: 1. Collect, organize and file all completed emergency related forms, to include: all EOC position logs, situation reports, EOC Action Plans and any other related information, just prior to the end of each operational period. 2. Provide document reproduction services to the EOC staff. 3. Distribute the EOC situation reports, EOC Action Plan, and other documents, as required. 4. Maintain a permanent electronic archive of all situation reports and Action Plans associated with the emergency. 5. Prepare and distribute the After Action Report. 6. Supervise the Documentation Branch. Activation Phase: r Follow the generic Activation Phase Checklist. Operational Phase: r Establish and maintain a position log and other necessary files. r Meet with the Planning/Intelligence Section Chief to determine what EOC materials should be maintained as official records. r Meet with the Recovery Branch Leader to determine what EOC materials and documents are necessary to provide accurate records and documentation for recovery purposes. r Initiate and maintain a roster of all activated EOC positions to ensure that position logs are accounted for and submitted to the Documentation Branch at the end of each shift. r Reproduce and distribute the Situation Reports and Action Plans. Ensure distribution is made to the Operational Area EOC. r Keep extra copies of reports and plans available for special distribution as required. 302 64 r Set up and maintain document reproduction services for the EOC. Demobilization Phase: r Follow the generic Demobilization Phase Checklist. 303 65 Situation Status Branch Coordinator Responsibilities 1. Oversee the collection, organization, and analysis of situation information related to the emergency. 2. Ensure that information collected from all sources is validated prior to posting on status boards. 3. Ensure that situation reports are developed for dissemination to EOC staff and also to other EOCs as required. 4. Ensure that an EOC Action Plan is developed for each operational period. 5. Ensure that all maps, status boards and other displays contain current and accurate information. 6. Supervise the Situation Status Branch. Activation Phase: r Follow the generic Activation Phase Checklist. r Make contact with local government EOCs in the operational area and establish a schedule for obtaining situation reports. r Ensure there is adequate staff available to collect and analyze incoming information, maintain the Situation Report and facilitate the Action Planning process. r Prepare the Situation Status Branch objectives for the initial Action Planning meeting. Operational Phase: r Establish and maintain a position log and other necessary files. r Oversee the collection and analysis of all emergency related information. r Oversee the preparation and distribution of the Situation Report. Coordinate with the Documentation Branch for manual distribution and reproduction as required. r Ensure that each EOC Section provides the Situation Status Branch with status reports on a regular basis. 304 66 r Meet with the PIO to determine the best method for ensuring access to current information. r Prepare a situation summary for the EOC Action Planning meeting. r Ensure each section provides their objectives at least 30 minutes prior to each Action Planning meeting. r In preparation for the Action Planning meeting, ensure that all EOC objectives are posted on chart paper, and that the meeting room is set up with appropriate equipment and materials (easels, markers, situation reports, etc.). r Following the meeting, ensure that the Documentation Branch publishes and distributes the EOC Action Plan prior to the beginning of the next operational period. r Ensure that adequate staff is assigned to maintain all maps, status boards and other displays. Demobilization Phase: r Follow the generic Demobilization Phase Checklist. 305 67 Logistics Section Chief Responsibilities: 1. Ensure the Logistics function is carried out in support of the EOC. This function includes providing communication services, resource tracking; acquiring equipment, supplies, personnel, facilities, and transportation services; as well as arranging for food, lodging, and other support services as required. 2. Establish the appropriate level of branch and/or Branch staffing within the Logistics Section, continuously monitoring the effectiveness of the organization and modifying as required. 3. Ensure section objectives as stated in the EOC Action Plan are accomplished within the operational period or with the estimated time frame. 4. Coordinate closely with the Operations Section Chief to establish priorities for resource allocation to activated Incident Commands within the affected area. 5. Keep the Director of Emergency Services informed of all significant issues relating to the Logistics Section. 6. Supervise the Logistics Section. Activation Phase: r Follow generic Activation Phase Checklists. r Ensure the Logistics Section is set up properly and that appropriate personnel, equipment, and supplies are in place, including maps, status boards, vendor references, and other resource directories. r Based on the situation, activate branches within the section as needed and designate Branch Coordinators for each element: o Communications/IT Branch o Facilities Branch o Personnel/Volunteer Branch o Supplies Branch o Transportation Branch r Mobilize sufficient section staffing for 24 hour operations. r Establish communications with the Logistics Section at the Operational Area EOC if activated. 306 68 r Advise Branches within the section to coordinate with appropriate branches in the Operations Section to prioritize and validate resource requests from DOCs or Incident Command Posts in the field. This should be done prior to acting on the request. r Meet with the Director of Emergency Services and staff and identify immediate resource needs. r Meet with the Finance/Administration Section Chief and determine level of purchasing authority for the Logistics Section. r Assist Branch Coordinators in developing objectives for the section as well as plans to accomplish their objectives within the first operational period, or in accordance with the Action Plan. r Provide periodic Section Status reports to the Director of Emergency Services. r Adopt a proactive attitude, thinking ahead and anticipating situations and problems before they occur. Operational Phase: r Ensure that Logistics Section position logs and other necessary files are maintained. r Meet regularly with section staff and work to reach consensus on section objectives for forthcoming operational periods. r Provide the Planning/Intelligence Section Coordinator with the Logistics Section objectives at least 30 minutes prior to each Action Planning meeting. r Attend and participate in EOC Action Planning meetings. r Ensure that the Supplies Branch coordinates closely with the Purchasing Branch in the Finance/Administration Section, and that all required documents and procedures are completed and followed. r Ensure that transportation requirements, in support of response operations, are met. r Ensure that all requests for facilities and facility support are addressed. r Ensure that all resources are tracked and accounted for, as well as resources ordered through Mutual Aid. r Provide section staff with information updates as required. 307 69 Demobilization Phase: r Follow generic Demobilization Phase Checklist. 308 70 Communications Branch Coordinator Responsibilities: 1. Ensure radio and telephone resources and services are provided to EOC staff as required. 2. Oversee the installation of communications resources within the City EOC. Ensure that a communications link is established with the Operational Area EOC. 3. Ensure that the EOC Communications Center is established to include sufficient frequencies to facilitate operations. 4. Develop and distribute a Communications Plan which identifies all systems in use and lists specific frequencies allotted for the event or disaster. 5. Supervise the Communications Branch. Activation Phase: r Follow the generic Activation Phase Checklist. r Based on the situation, activate Communications Systems personnel. r Prepare objectives for the Communications Branch; provide them to the Logistics Section Chief prior to the initial Action Planning meeting. Operational Phase: r Ensure that Communication Branch position logs and other necessary files are maintained. r Keep all sections informed of the status of communications systems, particularly those that are being restored. r Coordinate with all EOC sections/branches/units regarding the use of all communications systems. r Provide communications resources and services as needed to external City operated sites such as Points of Distribution (POD) and/or Emergency Volunteer Centers (EVC’s) as needed. r Ensure that the EOC Communications Center is activated to receive and direct all event or disaster related communications to appropriate destinations within the EOC. 309 71 r Ensure that adequate communications operators are mobilized to accommodate each discipline on a 24-hour basis or as required. Ensure that communications are established with the Operational Area EOC. r Ensure that communications links are established with activated EOCs within the Operational Area, as appropriate. r Continually monitor the operational effectiveness of EOC communications systems. Provide additional equipment as required. r Ensure that technical personnel are available for communications equipment maintenance and repair. r Mobilize and coordinate amateur radio resources to augment primary communications systems as required. r Keep the Logistics Section Chief informed of the status of communications systems. r Prepare objectives for the Communications Branch; provide them to the Logistics Section Chief prior to the next Action Planning meeting. r Refer all contacts with the media to the Public Information Branch. Demobilization Phase: r Follow the generic Demobilization Phase Checklist. 310 72 Information Technology Branch Coordinator Responsibilities: 1. Ensure computer resources and services are provided to EOC staff as required. 2. Oversee the installation of information technology resources within the City EOC. Ensure that information technology links are established with the Operational Area EOC. 3. Determine specific computer requirements for all EOC positions. 4. Supervise the Information Technology Branch. Activation Phase: r Follow the generic Activation Phase Checklist. r Based on the situation, activate Information Systems personnel. r Prepare objectives for the Information Technology Branch; provide them to the Logistics Section Chief prior to the initial Action Planning meeting. Operational Phase: r Ensure that Information Technology Branch position logs and other necessary files are maintained. r Keep all sections informed of the status of information technology systems, particularly those that are being restored. r Coordinate with all EOC sections/branches/units regarding the use of all information technology systems. r Ensure that adequate information technology specialists are mobilized to accommodate each discipline on a 24-hour basis or as required. Ensure that links are established with the Operational Area EOC. r Ensure that e-mail links are established with activated EOCs within the Operational Area, as appropriate. r Continually monitor the operational effectiveness of EOC information technology systems. Provide additional equipment as required. 311 73 r Ensure that technical personnel are available for communications equipment maintenance and repair. r Keep the Logistics Section Chief informed of the status of information technology systems. r Prepare objectives for the Information Technology Branch; provide them to the Logistics Section Chief prior to the next Action Planning meeting. Demobilization Phase: r Follow the generic Demobilization Phase Checklist. 312 74 Facilities Branch Coordinator Responsibilities: 1. Ensure that adequate essential facilities are provided for the response effort, including securing access to the facilities and providing staff, furniture, supplies, and materials necessary to configure the facilities in a manner adequate to accomplish the mission. 2. Ensure acquired building, building floors, and or workspaces are returned to their original state when no longer needed. 3. Supervise the Facilities Branch. Activation Phase: r Follow the generic Activation Phase Checklist. Operational Phase: r Establish and maintain a position log and other necessary files. r Work closely with all sections in determining facilities and furnishings required for effective operation of the EOC. r Coordinate with branches in the Operations Section to determine if assistance with facility acquisition and support is needed at the field level. r Arrange for continuous maintenance of acquired facilities, to include ensuring that utilities and restrooms are operating properly. r If facilities are acquired away from the EOC, coordinate with assigned personnel and designate a Facility Manager. r Develop and maintain a status board or other reference which depicts the location of each facility; a general description of furnishings, supplies and equipment at the site; hours of operation, and the name and phone number of the Facility Manager. r Ensure all structures are safe for occupancy and that they comply with ADA requirements. 313 75 r As facilities are vacated, coordinate with the facility manager to return the location to its original state. This includes removing and returning furnishings and equipment, arranging for janitorial services, and locking or otherwise securing the facility. r Keep the Logistics Section Chief informed of significant issues affecting the facilities branch. Demobilization Phase: r Follow the generic Demobilization Phase Checklist. 314 76 Personnel/Volunteer Branch Coordinator Responsibilities: 1. Provide personnel resources as requested in support of the EOC and Field Operations. 2. Develop an EOC organization chart. 3. Ensure that workers’ compensation claims resulting from the response are processed within a reasonable time, given the nature of the situation. 4. Oversee all functions of the Emergency Volunteer Center (EVC) and coordinating all communications with the EOC. 5. Assign an EVC Manager if needed. 6. Acquire and provide supplies for the EVC. 7. Keep the PIO informed of all media requests and activities at the EVC. 8. Given the size and complexity of managing both EOC and EVC personnel, delegate appropriately so that the branch retains span of control. 9. Supervise the Personnel Branch. Activation Phase: r Follow the generic Activation Phase Checklist r In consultation with the Logistics Section Chief, decide whether a City EVC or Regional EVC in Campbell will be utilized. r If a City EVC is to be set up, decide in consultation with the Logistics Section Chief on the facility to be used. r If a Regional EVC in Campbell is to be used, decide in consultation with the Logistics Section Chief which Saratoga paid and volunteer staff will report to that EVC. All portions of this checklist that follow assume a City EVC is to be used, and delegate responsibilities appropriately. 315 77 r Make contact with the EVC facility representative, and conduct a walkthrough of the facility with that representative to establish the facility’s condition prior to use r Secure and open the facility for the EVC r Request staffing and other resources for EVC operations r Assign and supervise lead EVC staff r Review set-up and layout procedures and assign staff to set up the EVC. Operational Phase r Establish and maintain personnel log and other necessary files. r In conjunction with the Documentation Branch, develop a large poster size EOC organization chart depicting each activated position. Upon check in, indicate the name of the person occupying each position on the chart. The chart should be posted in a conspicuous place, accessible to all EOC personnel. r Coordinate with the Liaison Officer and Safety Officer to ensure that all EOC staff to include volunteers, receives a current situation and safety briefing upon check-in. r Coordinate with the Santa Clara County Operational Area EOC to activate the Emergency Management Mutual Aid System (EMMA), if required. r Process all incoming requests for personnel support. Identify the number of personnel, special qualifications or training, where they are needed and the person or branch they should report to upon arrival. Determine the estimated time of arrival of responding personnel, and advise the requesting parties accordingly. r Maintain a status board or other reference to keep track of incoming personnel resources. r Coordinate with the Liaison Officer and Security Officer to ensure access, badging or identification, and proper direction for responding personnel upon arrival at the EOC. r Assist the Fire Rescue Branch and Law Enforcement Branch with ordering of mutual aid resources as required. r To minimize redundancy, coordinate all requests for personnel resources from the field level through the EOC Operations Section prior to acting on the request. 316 78 r Ensure that all workers’ compensation claims, resulting from the emergency, are processed in a reasonable time-frame, given the nature of the situation. r In coordination with the Safety Officer, determine the need for crisis counseling for emergency workers; acquire mental health specialists as needed. r Arrange for child care services for EOC personnel as required. r In a major incident designate an Assistant Volunteer Branch Coordinator/EVC Manager. Demobilization Phase: r Follow the generic Demobilization Phase Checklists for both the EOC and the EVC. 317 79 Supplies Branch Coordinator Responsibilities: 1. Oversee the procurement and allocation of supplies and material not normally provided through mutual aid channels. 2. Coordinate procurement actions with the Finance Section. 3. Coordinate delivery of supplies and material as required. 4. Supervise the Supply Branch. Activation Phase: r Follow the generic Activation Phase Checklist. Operational Phase: r Establish and maintain a position log and other necessary files. r Determine if requested types and quantities of supplies and material are available in City inventory. r Determine procurement spending limits with the Purchasing Branch in the Finance Section. Obtain a list of pre-designated emergency purchase orders as required. r Whenever possible, meet personally with the requesting party to clarify types and amount of supplies and material, and also verify that the request has not been previously filled through another source. r In conjunction with the Planning Section Chief, maintain a status board or other reference depicting procurement actions in progress and their current status. r Determine if the procurement item can be provided without cost from another jurisdiction or through the Operational Area. r Determine Branch costs of supplies and materials, from suppliers and vendors and if they will accept purchase orders as payment, prior to completing the order. r Orders exceeding the purchase order limit must be approved by the Finance Section before the order can be completed. r If vendor contracts are required for procurement of specific resources or services, refer the request to the Finance Section for development of necessary agreements. 318 80 r Determine if the vendor or provider will deliver the ordered items. If delivery services are not available, coordinate pick up and delivery through the Transportation Branch. r In coordination with the Personnel Branch, provide food and lodging for EOC staff and volunteers as required. Assist field level with food services at camp locations as requested. r Coordinate donated goods and services from community groups and private organizations. Set up procedures for collecting, inventorying, and distributing usable donations. Keep the Logistics Section Chief informed of significant issues affecting the Supply Branch. Demobilization Phase: r Follow the generic Demobilization Phase Checklist. 319 81 Transportation Branch Coordinator Responsibilities: 1. In coordination with the Public Works Branch Coordinator and the Situation Status Branch, develop a transportation plan to support EOC operations. 2. Arrange for the acquisition or use of required transportation resources. 3. Supervise the Transportation Branch. Activation Phase: r Follow the generic Activation Phase Checklist. Operational Phase: r Establish and maintain a position log and other necessary files. r Routinely coordinate with the Situation Status Branch to determine the status of transportation routes in and around the City. r Routinely coordinate with the Publics Works Branch Coordinator to determine progress of route recovery operations. r Develop a Transportation Plan which identifies routes of ingress and egress; thus facilitating the movement of response personnel, the affected population, and shipment of resources and materials. r Establish contact with local transportation agencies and schools to establish availability of equipment and transportation resources for use in evacuation and other operations as needed. r Keep the Logistics Section Chief informed of significant issues affecting the Transportation Branch. Demobilization Phase: r Follow the generic Demobilization Phase Checklist. 320 82 Finance/Administration Section Chief Responsibilities: 1. Ensure that all financial records are maintained throughout the emergency. 2. Ensure that all on-duty time is recorded for all emergency response personnel. 3. Ensure that all on-duty time sheets are collected from EOC assigned personnel and that departments are collecting this information from Field Level Supervisors or Incident Commanders and their staff. 4. Ensure there is a continuum of the payroll process for all employees responding to the emergency. 5. Determine purchase order limits for the procurement function in Logistics. 6. Ensure that all travel and expense claims are processed within a reasonable time, given the nature of the situation. 7. Provide administrative support to all EOC Sections as required, in coordination with the Personnel Branch. 8. Activate branches within the Finance/Administration Section as required; monitor section activities continuously and modify the organization as needed. 9. Ensure that all recovery documentation is accurately maintained during the response and submitted on the appropriate forms to the Federal Emergency Management Agency (FEMA) and/or the Governor’s Office of Emergency Services. 10. Supervise the Finance/Administration Section. Activation Phase: r Follow generic Activation Phase Checklists. r Ensure that the Finance/Administration Section is set up properly and that appropriate personnel, equipment, and supplies are in place. r Based on the situation, activate branches within the section as needed and designate Branch Coordinators for each element: o Purchasing Branch o Time Keeping Branch r Ensure that sufficient staff are available for a 24-hour schedule, or as required. 321 83 r Meet with the Logistics Section Chief and review financial and administrative support requirements and procedures; determine the level of purchasing authority to be delegated to the Logistics Section. r Meet with all Branch Coordinators and ensure that responsibilities are clearly understood. r In conjunction with Branch Coordinators, determine the initial Action Planning objectives for the first operational period. r Notify the Director of Emergency Services when the Finance/Administration Section is operational. r Adopt a proactive attitude, thinking ahead and anticipating situations and problems before they occur. Operational Phase: r Ensure that Finance/Administration Section position logs and other necessary files are maintained. r Ensure that displays associated with the Finance/Administrative Section are current, and that information is posted in a legible and concise manner. r Participate in all Action Planning meetings. r Brief all Branch Coordinators and ensure they are aware of the EOC objectives as defined in the Action Plan. r Keep the Director of Emergency Services, staff, and elected/other officials aware of the current fiscal situation and other related matters, on an on-going basis. r Ensure that the all financial records are maintained throughout the emergency for recovery purposes. r Ensure that the Time Keeping Branch tracks and records all agency staff time. r In coordination with the Logistics Section, ensure that the Purchasing Branch processes purchase orders and develops contracts in a timely manner. r Ensure that the Time Keeping Branch processes all time-sheets and travel expense claims promptly. r Ensure that the Finance/Administration Section provides administrative support to other EOC Sections as required. 322 84 r Ensure that Accounts Payable tracks travel claims. Demobilization Phase: r Follow generic Demobilization Phase Checklist. 323 85 Purchasing Branch Coordinator Responsibilities: 1. Coordinate vendor contracts not previously addressed by existing approved vendor lists. 2. Coordinate with the Supplies Branch on all matters involving the need to exceed established purchase order limits. 3. Supervise the Purchasing Branch. Activation Phase: r Follow the generic Activation Phase Checklist. Operational Phase: r Establish and maintain position logs and other necessary files. r Review the City’s emergency purchasing procedures. r Prepare and sign contracts as needed; obtain concurrence from the Finance Section Chief. r Ensure that all contracts identify the scope of work and specific site locations. r Negotiate rental rates not already established, or purchase price with vendors as required. r Admonish vendors as necessary, regarding unethical business practices, such as inflating prices or rental rates for their merchandise or equipment during disasters. r Finalize all agreements and contracts, as required. r Complete final processing and send documents to Budget and Payroll for payment. r Verify costs data in the pre-established vendor contracts and/or agreements. r In coordination with the Logistics Section, ensure that the Purchasing Branch processes purchase orders and develops contracts in a timely manner. r Keep the Finance Section Chief informed of all significant issues involving the Purchasing Branch. 324 86 Demobilization Phase: r Follow the generic Demobilization Phase Checklist. 325 87 Time Keeping Branch Coordinator Responsibilities: 1. Track, record, and report all on-duty time for personnel working during the event or disaster. 2. Ensure that personnel time records, travel expense claims and other related forms are prepared and submitted to the City budget and payroll office. 3. Supervise the Time Keeping Branch. Activation Phase: r Follow the generic Activation Phase Checklist. Operational Phase: r Establish and maintain position logs and other necessary files. r Initiate, gather, or update time reports from all personnel, to include volunteers assigned to each shift; ensure that time records are accurate and prepared in compliance with City policy. r Obtain complete personnel rosters from the Personnel Branch. Rosters must include all EOC Personnel as well as personnel assigned to the field level. r Provide instructions for all supervisors to ensure that time sheets and travel expense claims are completed properly and signed by each employee prior to submitting them. r Establish a file for each employee or volunteer within the first operational period; to maintain a fiscal record for as long as the employee is assigned to the response. r Keep the Finance/Administration Section Chief informed of significant issues affecting the Time-Keeping Branch. Demobilization Phase: r Follow the generic Demobilization Phase Checklist. 326 88 APPENDIX B Saratoga EOC Staffing Positions Management Position Primary Secondary EOC Director Dave Anderson Barbara Powell Legal Officer Richard Taylor Jonathan Wittwer Liaison Officer Ann Sullivan Debbie Bretschneider Public Information Officer Crystal Morrow Barbara Powell Safety & Security Officer Jana Rinaldi OPEN Agency Representatives · American Red Cross · Los Gatos-Saratoga High School District · Saratoga Union School District · West Valley College · Other TBA TBA Operations Position Primary Secondary Operations Section Chief John Cherbone Iveta Harvancik Fire & Rescue Branch Coordinator Santa Clara County Fire Department Santa Clara County Fire Department Law Enforcement Branch Santa Clara County Sheriff’s Office Santa Clara County Sheriff’s Office Public Works Coordinator Rick Torres Kevin Meek Care & Shelter Coordinator Adam Henig OPEN CERT CERT Representative CERT Representative Planning/Intelligence Position Primary Secondary Planning Section Chief John Livingston Chris Riordan Damage Assessment Branch Coordinator Brad Lind Skyelar McLean Documentation Branch Coordinator Cynthia McCormack Michael Fossati Situation Status Branch Coordinator Patrick Reed OPEN Logistics Position Primary Secondary Logistics Section Chief Claudia Cauthorn Kim Saxton-Heinrichs IT Branch Coordinator Leo Salindong Rob Balbuena 327 89 Communications Branch Coordinator SARA SARA Facilities Branch Coordinator Thomas Scott Francisco Alvarez Personnel/Volunteer Branch Coordinator Monica LaBossiere Leslie Fabila/Pat Cowles Supplies Branch Coordinator Shaheen Sarwari Shawn Gardner Transportation Branch Coordinator Macedonio Nunez Jesus Villalobos Finance/Administration Position Primary Secondary Finance Section Chief Mary Furey Purchasing Branch Coordinator Ann Xu OPEN Time Keeping Branch Coordinator Karen Caselli Julie Ingraham 328 90 Santa Clara County Operational Area EOCs Information APPENDIX C Management Operations Planning Logistics Finance PIO Fax Sat. Phone American Red Cross, Santa Clara Valley Chapter 408-577- 1000 NA NA NA NA NA NA City of Campbell 408-364- 2566 408-364- 2564 PD 408-364- 2563 FD 408-364- 2568 408-364- 2562 408-364- 2567 408-364- 2565 NA 408-378- 4639 City of Cupertino 408-777- 3340 NA NA NA NA NA 408-777- 3333 408-777- 3366 City of Gilroy 408-847- 1691 408-846- 8244 408-842- 9523 408-842- 0900 408-847- 4003 408-842- 0432 408-847- 0059 City of Los Altos 650-947- 2867 650-947- 2868 650-947- 2866 650-947- 2866 650-947- 2865 NA 650-947- 2705 City of Milpitas 408-586- 2550 408-586- 2565 FD 408-586- 2554 PD 408-586- 2570 PW 408-586- 2575 CS 408-586- 2561 408-586- 2552 NA 408-586- 2580 408-586- 2581 City of Morgan Hill 408-776- 7390 408-776- 7387 408-776- 7383 408-776- 7384 408-776- 7382 408-776- 7380 408-779- 3117 City of Mountain View 650-903- 6450 650-903- 6113 650-903- 6114 650-903- 6115 650-903- 6116 650-903- 6761 650-903- 6813 650-903- 6820 650-903- 6122 City of Palo Alto 650-329- 2653 650-329- 2137 650-329- 2263 650-329- 2419 650-329- 2419 650-617- 3133 650-617- 3166 City of San Jose 408-277- 2941 408-277- 2914 408-277- 2912 408-277- 2945 408-277- 4735 408-277- 5131 W 408-921- 1172 C 888-379- 3112 P NA City of Santa Clara 408-615- 5580 408-615- 5580 408-615- 5580 408-615- 5580 408-615- 5580 408-615- 5580 408-727- 8541 City of Saratoga 408-867- 8960 408-867- 8967 408-867- 8966 408-867- 8963 408-867- 8964 408-867- 8960 408-867- 8965 877-214- 4618 Management Operations Planning Logistics Finance PIO Fax Sat. Phone 329 91 City of Sunnyvale 408-730- 7794 408-730- 7792 408-737- 4904 408-730- 7796 408-730- 7798 408-730- 7157 408-749- 0166 San Jose Water Company 408-298- 0994 408-298- 0367 408-298- 0365 408-298- 0364 408-298- 3158 408-298- 3158 408-292- 5812 Santa Clara County Main #: 408-808- 7800 408-808- 7890 408-808- 7890 408-808- 7760 408-808- 7770 408-808- 7780 408-808- 7867 408-294- 4786 SCVWD 408-265- 2607… x2671 x2086 x2086 x2086 x2086 x2086 408-265- 0899 408-279- 4736 Town of Los Altos Hills 650-947- 9672 650-941- 4857 650-941- 7249 650-947- 0918 650-947- 9672 NA 650-947- 0918 254-378- 4282 254-378- 4295 Town of Los Gatos – City of Monte Sereno 408-399- 9977… x21 x11 FD x12 PW x13 PD x25 x17 x28 x24 408-395- 2128 330 92 Annex D Earthquake Maps San Andreas Map 331 93 South Hayward Map 332 94 Calaveras Map 333 95 1906 Great San Francisco Earthquake Present Day Equivalence Map 334 96 Annex E NIMS Resolution RESOLUTION NO. 06- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA ADOPTING THE NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS) WHEREAS, the City Council of the City of Saratoga finds that the potential exists for a major catastrophe due to an earthquake, flood, fire, terrorism other natural or technological disaster, and WHEREAS, the City Council has adopted the Standardized Emergency Management System in accordance with Government Code Section 8607(e) and established a single operational area pursuant to California Code of Regulations, Title 19, Section 2409 (b) and (d), and WHEREAS, the President of the United States of America, in Homeland Security Presidential Directives – 5 and 8, has directed the Secretary of the Department of Homeland Security to enhance the ability of state and local governments to respond to disasters, to improve abilities to deliver assistance, and to establish a single comprehensive national incident management system, and WHEREAS, the State of California, through Executive Order S-2-05, has identified that California state and local emergency management professionals have contributed their expertise to the development of the new National Incident Management System and has stated that the Standardized Emergency Management System substantially meets the objectives of the National Incident Management System, and WHEREAS, it is essential for responding to disasters and securing the homeland that federal, state, and local organizations utilize standardized terminology, standardized organizational structures, interoperable communications, consolidated action plans, unified command structures, uniform personnel qualification standards, uniform standards for planning, training, and exercising, comprehensive resource management, and designated incident facilities during emergencies or disasters; NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF SARATOGA DOES: 1. Authorize the adoption of the National Incident Management System (NIMS) as the official regulatory guidance for emergency response, preparedness, mitigation, prevention and recovery within the City of Saratoga. 335 97 PASSED AND ADOPTED by the City Council of the City of Saratoga this 20th day of December, 2006, by the following vote: AYES: NOES: ABSTAIN: ABSENT: Aileen Kao, Mayor ATTEST: Cathleen Boyer, City Clerk 336 98 Appendix F American Red Cross Shelters – Campbell, Cupertino, Los Gatos, & Saratoga Area Facility Address City Zip Code POC Phone Campbell Middle School 295 Cherry Lane Campbell 95008 Zimmer, Susan 408-364-4222 Westmont High School 4805 Westmont Avenue Campbell 95008 Espinoza, Louis 408-626-3406 Cupertino High School 10100 Finch Avenue Cupertino 95014 Perry, Leonard 408-366-7300 De Anza College 21250 Stevens Creek Boulevard Cupertino 95014 Schulze, John 408-864-5678 Homestead High School 21370 Homestead Road Cupertino 95014 Dunn, Carl 408-522-2500 Hyde Middle School 19325 Bollinger Avenue Cupertino 95014 Parker, Stephen 408-252-6290 Kennedy Middle School 821 Bubb Road Cupertino 95014 Shurr, Sonia 408-253-1525 Monte Vista High School 21840 McClellan Road Cupertino 95014 Amoral, Manual 408-366-7600 Quinlan Community Center 10185 N. Stelling Road Cupertino 95014 Walter s, Tom 408-777-3120 Calvary Baptist Church 16330 Saratoga Boulevard Saratoga 95032 Turner, Matt 408-356-5126 Lakeside Elementary School 19621 Black Road Saratoga 95033 Chrisman, Bob 408-354-2372 The Church of Jesus Christ of Latter-Day Saints 15955 Rose Ave Saratoga 95030 Loma Prieta Community Center 23800 Summit Road Saratoga 95033 Castaniada, Henry 408-353-9999 Loma Prieta School 23800 Summit Road Saratoga 95033 Castaniada, Henry 408-353-1123 Saratoga High School 20 High School Court Saratoga 95030 Guerra, John 408-354-2730 R.J. Fisher Middle School 19195 Fisher Avenue Saratoga 95032 Olds, Ken 408-335-2385 Rolling Hills Middle School 1585 More Avenue Saratoga 95032 Gibbs, Kathleen 408-364-4235 Prospect High School 18900 Prospect Avenue Saratoga 95070 Matthews, Rita 408-626-3408 Redwood Middle School 13925 Fruitvale Avenue Saratoga 95070 Green, Kelly 408-867-3042 Saratoga Community Center 19655 Allendale Avenue Saratoga 95070 Cauthorn, Claudia 408-868-1249 Saratoga High School 20300 Herriman Avenue Saratoga 95070 Anderson, Jeff 408-867-3411 Southwest YMCA 13500 Quito Road Saratoga 95070 408-370-1877 West Valley College 14000 Fruitvale Avenue Saratoga 95070 Hartley, Phil 408-867-2200 337 99 APPENDIX G Saratoga Emergency Drill/Exercise Record Date Name of Drill/Exercise Type of Drill/Exercise (Tabletop, Functional, Full Scale, etc.) External Partners Participating Date Evaluations Completed with Lessons Learned November 14, 2007 Golden Guardian Full Scale 1. California Office of Homeland Security 2. Santa Clara County OES 3. Santa Clara County Public Health 4. Prospect High School January 25, 2008 338 100 APPENDIX H City of Saratoga Emergency Plan Revision Log Material/Sections Revised Revised By Whom Date Revised 339 101 APPENDIX I EXTERNAL RESOURCES PUBLIC SAFETY Service Agency Phone Website Fire Services Cal Fire – Santa Clara Unit HQ 408-779-2121 www.fire.ca.gov Santa Clara County Fire 408-378-4010 www.sccfd.org San Jose Fire 408-277-4444 www.sjfd.org Law Enforcement Campbell Police Department 408-866-2121 www.ci.campbell.ca.us/Police California Highway Patrol 408-467-5400 www.chp.ca.gov Los Gatos/Monte Sereno Police Department 408-354-8600 www.losgatosca.gov San Jose Police Department 408-277-8900 www.sjpd.org Santa Clara County Sheriff’s Office 408-808-4900 www.sccsheriff.org Animal Control San Jose Animal Control 408-578-7297 www.sanjoseanimals.com Poison Control California Poison Action Line 800-222-1222 www.calpoison.org GOVERNMENT Jurisdiction Agency Phone Website Santa Clara County Coroner’s Office 408-793-1900 www.sccgov.org/portal/site/coroner County Communications 408-299-3144 408-299-2507 Emergency Medical Services 408-885-4250 www.sccgov.org/portal/site/ems Mental Health Services 408-885-5770 www.sccmhd.org Office of Emergency Services (OES) 408-808-7800 www.sccgov.org/portal/site/oes Public Health 408-792-5163 www.sccgov.org/portal/site/phd Regional Agencies Association of Bay Area Governments (ABAG) 510-464-5163 www.abag.ca.gov Bay Area Air Quality Management District 415-771-6000 www.baaqmd.gov State of California Cal Fire – Santa 408-779-2121 www.fire.ca.gov 340 102 Clara Unit HQ Caltrans 510-286-4444 www.dot.ca.gov Insurance Commissioner’s Office 800-927-4357 www.insurance.ca.gov California Emergency Management Agency 916-845-8510 www.oes.ca.gov Regional Emergency Operations Center – Oakland 510-286-0895 **Resource requests to the REOC need to be routed through the OpArea EOC. State Operations Center - Mather 916-845-8911 **Resource requests to the SOC need to be routed through the OpArea EOC. United States of America Federal Emergency Management Agency (FEMA) hotline 800-621-3362 www.fema.gov Internal Revenue Service (IRS) 408-817-6747 www.irs.gov Small Business Administration (SBA) 800-659-2955 www.sba.gov United States Geological Survey (USGS) – Menlo Park 650-329-4002 www.usgs.gov SCHOOLS District School Phone Website Saratoga Union School District 20460 Forrest Hills Drive, Saratoga, California 95070 408-867-3424 www.saratogausd.org Argonaut Elementary School 13200 Shadow Mountain Drive, Saratoga, California 95070 408-867-4773 www.saratogausd.org/argonaut/ Foothill Elementary School 13919 Lynde Avenue, Saratoga, California 95070 408-867-4036 www.saratogausd.org/foothill/ Saratoga Elementary School 408-867-3476 www.saratogausd.org/saratoga/ 341 103 14592 Oak Street, Saratoga, California 95070 Redwood Middle School 13925 Fruitvale Avenue, Saratoga, California 95070 408-867-3042 www.saratogausd.org/redwood Saratoga-Saratoga Union High School District 17421 Farley Road West Los Gatos, California 95132 408-354-2520 www.lgsuhsd.org Saratoga High School 20300 Herriman Avenue, Saratoga, California 95070 408-867-3411 www.saratogahigh.org Cupertino Union School District 10301 Vista Drive, Cupertino, California 95014 408-252-3000 www.cupertino.ca.campusgrid.net/ho me Blue Hills Elementary School 12300 De Sanka Avenue, Saratoga, California 95070 408-257-9282 www.cupertino.ca.campusgrid.net/ho me McAuliffe School 12211 Titus Avenue, Saratoga, California 95070 408-253-4696 www.cupertino.ca.campusgrid.net/ho me Campbell Union High School District 3235 Union Avenue San Jose, California 95124 408-371-0960 www.cuhsd.org Other Schools St. Andrews’s Episcopal School 13601 Saratoga Avenue, Saratoga, California 95070 408-867-3785 www.st-andrews.org Sacred Heart Catholic School 408-867-9241 www.school.sacredheartsaratoga.org 342 104 13718 Saratoga Avenue, Saratoga, California 95070 LOCAL FAITH BASED ORGANIZATIONS Name Phone Website Church of Jesus Christ of Latter Day Saints 19100 Allendale Avenue Saratoga, California 95070 408-867-1750 Church of the Ascension 12033 Miller Avenue Saratoga, California 95070 408-725-3939 www.churchoftheascension.net Congregation Beth David 19700 Prospect Road Saratoga, California 95070 408-257-3333 www.beth-david.org Immanuel Lutheran Church 14103 Saratoga Avenue Saratoga, California 95070 408-867-0822 www.ilcsaratoga.org Prince of Peace Lutheran Church 12770 Saratoga Avenue Saratoga, California 95070 408-253-7167 www.propeace.org Sacred Heart Roman Catholic Church 13716 Saratoga Avenue Saratoga, California 95070 408-867-3634 www.sacredheartsaratoga.org Saratoga Federated Church 20390 Park Place Saratoga, California 95070 408-867-1000 www.saratogafederated.org Saratoga Presbyterian Church 20455 Herriman Avenue Saratoga, California 95070 408-867-0144 www.saratogapres.org St. Andrews Episcopal Church 13601 Saratoga Avenue Saratoga, California 95070 408-867-3493 www.st-andrews-saratoga.org St. Archangel Michael Serbian Church 18870 Allendale Avenue Saratoga, California 95070 408-867-4876 www.saratoga.serbian-church.net St. Nicholas Orthodox Church 14220 Elva Avenue Saratoga, California 95070 408-867-0628 www.stnicholassaratoga.org Westhope Presbyterian Church 12850 Saratoga Avenue Saratoga, California 95070 408-255-0955 www.westhopepres.org LOCAL NON-PROFIT AGENCIES Name Phone Website American Red Cross, Silicon Valley Chapter 408-577-1000 www.siliconvalley-redcross.org 343 105 Collaborative Agencies Disaster Relief Effort (CADRE) 408-247-1126 x302 www.vcsv.us/cadre.shtml Council On Aging Silicon Valley 408-296-8290 www.careaccess.org Humane Society Silicon Valley 408-727-3383 www.hssv.org Second Harvest Food Bank of Santa Clara & San Mateo Counties 408-266-8866 www.2ndharvest.net United Way Silicon Valley 408-345-4300 www.uwsv.org NATIONAL NON-PROFITS/VOLUNTARY ORGANIZATIONS ACTIVE IN DISASTER (VOAD) Agency Website Adventist Community Services www.communityservices.org American Legion www.legion.org American Red Cross www.redcross.org Boy Scouts of America www.scouting.org Catholic Charities www.catholiccharities.org Church of the Brethren www.brethren.org/genbd/BDM Church World Service www.churchworldservice.org Civil Air Patrol www.cap.gov Habitat For Humanity www.habitat.org/disaster/default.aspx Humane Society of the United States www.hsus.org Jewish Family Services www.jfcs.org Latter Day Charities www.lds.org Lutheran Disaster Response www.ldr.org Mennonite Disaster Services www.mds.mennonite.net Noah’s Wish www.noahswish.org Salvation Army www.salvationarmyusa.org Southern Baptist Disaster Relief www.namb.net Tzu Chi Foundation www.tzuchi.org United Methodist Committee On Relief www.umcor.org Voluntary Organizations Active In Disaster www.nvoad.org MISCELLANEOUS Service Agency Phone Website Automobile Assistance AAA 800-400-4222 www.csaa.com Alamo 800-462-5266 www.alamo.com Avis 800-331-1212 www.avis.com Budget 800-527-0700 www.budget.com Enterprise 800-261-7331 www.enterprise.com Hertz 800-654-3131 www.hertz.com National 800-227-7368 www.nationalcar.com Cemetery Madronia Cemetery District 408-867-3717 Hospitals 344 106 Community Hospital of Saratoga 815 Pollard Road Saratoga, California 95030 408-378-6131 www.communityhospitallg.com Good Samaritan 2425 Samaritan Drive San Jose, California 95124 408-559-2011 www.goodsamsj.org Mission Oaks 15400 National Avenue Saratoga, California 95032 408-356-4111 www.goodsamsj.org Valley Medical Center 751 S. Bascom Avenue San Jose, California 95128 408-885-5000 www.svmed.org Information & Referral 211 211 www.211scc.org Sewer West Valley Sanitation District 408-378-2407 business hours 408-299-2507 non business hours www.westvalleysan.org Cupertino Sanitary District 408-253-7071 www.cupertinosanitarydistrict.com Public Mass Transit Outreach 408-436-2865 www.outreach1.org Valley Transportation Authority 408-321-2300 www.vta.org Taxi & Limousine Services Airport Taxi Cab 650-593-1234 Saratoga Taxi Cab 408-855-1234 www.saratogataxicab.com Yellow Cab 408-666-1051 www.yellowacab.com Yellow Cab of Saratoga 408-250-6446 www.yellowcabca.com Saratoga Limousine 408-365-8500 Telephone Services AT&T www.att.com Sprint www.sprint.com T-Mobile www.tmobile.com Verizon www.verizon.com Towing Services Aaron Emergency Towing 408-335-0308 Courtesy Tow of 408-399-9714 345 107 Saratoga South Bay Towing 408-354-4838 Utilities PG&E 408-823-5267 (local representative) www.pge.com Waste Disposal West Valley Collection & Recycling 1333 Oakland Road San Jose, California 95112 408-283-9250 www.westvalleyrecycles.com Water Services San Jose Water Company 408-298-0994 www.sjwater.com Santa Clara Valley Water District 408-808-7800 www.valleywater.org 346 108 APPENDIX J Letter of Promulgation Approval Date: To: Officials, Employees, and Citizens of the City of Saratoga The preservation of life, property, and the environment is an inherent responsibility of local, state, and federal government. The City of Saratoga has prepared this emergency operations plan to ensure the most effective and economical allocation of resources for the maximum benefit and protection of the Community in time of emergency. While no plan can completely prevent death and destruction, good plans carried out by knowledgeable and well-trained personnel can and will minimize losses. This plan establishes the emergency organization, assigns tasks, specifies policies, and general procedures, and provides for coordination of planning efforts of the various emergency staff and service elements utilizing the Standardized Emergency Management System (SEMS), and the National Incident Management System (NIMS). The objective of this plan is to incorporate and coordinate all the facilities and personnel of the city into an efficient organization capable of responding to any emergency. This emergency operations plan is an extension of the California Emergency Plan. It will be reviewed, exercised periodically, and revised as necessary to meet changing conditions. The City Council gives its full support to this plan and urges all officials, employees, and citizens, individually and collectively, to do their share in the total emergency effort of the City of Saratoga. Concurrence of this promulgation letter constitutes the adoption of the Standardized Emergency Management System and the National Incident Management System by the City of Saratoga. This emergency operations plan will become effective on approval by the City Council. ________________________ Mayor, City of Saratoga 347 109 APPENDIX K City of Saratoga Local Authorities and References Municipal Code – Chapter 6 Sections: 6-05.010 Purpose of Article 6-05.020 Emergency Defined 6-05.030 Disaster Council 6-05.040 Director of Emergency Services 6-05.050 Emergency Organization 6-05.060 Emergency Plan 6-05.070 Mutual Aid 6-05.080 Expenditures 6-05.090 Prohibited Acts During Emergency 6-05.010 – Purpose of Article The3 declared purposes of this Article are to provide for the preparation and carrying out of plans for the protection of persons and property within the City in the event of an emergency; the direction of the emergency organization; and the coordination of the emergency functions of the City with all other public agencies, corporations, organizations and affected private persons. 6-05.020 – Emergency Defined As used in the Article, “emergency” shall mean the actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and property within the City caused by such conditions as air pollution, fire, flood, storm, epidemic, riot or earthquake, or other conditions, including conditions resulting from war or immanent threat of war, which conditions are or are likely to be beyond the control of the services, personnel, equipment and facilities of the City, requiring the combined forces of other political subdivisions to combat. 6-05.030 – Disaster Council (a) The Disaster Council is hereby created and shall consist of the members of the City Council. The Mayor shall be chairman. The Mayor pro tem shall be vice-chairman. (b) It shall be the duty of the Disaster Council, and it is hereby empowered, to develop and recommend for adoption by the City Council, emergency and mutual aid plans and agreements and such ordinances, resolutions, rules and regulations as are necessary to implement such plans and agreements. The Disaster Council shall meet upon call of the chairman or, in his absence from the City or inability to call such meeting, upon call of the vice-chairman. 348 110 6-05.040 – Director of Emergency Services (a) There is hereby created the office of Director of Emergency Services. The City Manager shall be the Director of Emergency Services. There is hereby created the office of Assistant Director of Emergency Services, who shall be the Assistant City Manager. The Assistant Director shall exercise all powers vested by this Article in the Director in the event of the absence or incapacitation of the Director. (b) The Director of Emergency Services is hereby empowered to: (1) Request the City Council to proclaim the existence of a “local emergency” if the City Council is in session, or to issue such proclamation if the City Council is not in session. Whenever a local emergency is proclaimed by the Director, the City Council shall take action to ratify the proclamation within seven days thereafter or the proclamation shall have no further force or effect. (2) Request the governor to proclaim a “state of emergency” when, in the opinion of the Director, the locally available resources are inadequate to cope with the emergency. (3) Develop emergency plans with the assistance of emergency service chiefs for consideration by the Disaster Council and manage the emergency the emergency programs of the City. (4) Control and direct the effort of the emergency organization of the City for the accomplishment of the purposes of this Article. (5) Direct cooperation between and coordination of services and staff of the emergency organization of the City and resolve questions of authority and responsibility that may arise between them. (6) Represent the City in all dealings with public or private agencies on matters pertaining to emergencies as defined herein. (c) In the event of the proclamation of a “local emergency” as herein provided, the proclamation of a “state of emergency” by the governor or the director of the State Office of Emergency Services (changed in 2009 to the California Emergency Management Agency, or CalEMA), or the existence of a “state of war emergency,” the Director of Emergency Services is hereby empowered to” (1) Make and issue rules and regulations on maters reasonably related to the protection of life and property as affected by such emergency; provided, however, that such rules and regulations shall be confirmed or modified at the earliest practicable time by the City Council. (2) Obtain vital supplies, equipment and other such properties found lacking and needed for the protection of life and property and to bind the City for the fair value thereof and, if required immediately, to commandeer the same for public use. (3) Require emergency services of any City officer or employee and, in the event of the proclamation of a “state of emergency” in the County or the existence of a “state of war emergency,” to command the aid of as many citizens of the City as he deems necessary in the execution of his duties. Such persons shall be entitled to al privileges, benefits and immunities as are provided by State law for registered disaster service workers. (4) Requisition necessary personnel or material of any City department or agency. 349 111 (5) Execute all his ordinary powers as City Manager, all of the special powers conferred upon him by this Article or by resolution or emergency plan pursuant hereto adopted by the City Council, all powers conferred upon him by any statute, by an agreement approved by the City Council and by any other lawful authority. (d) The Director of Emergency Services shall designate the order of succession to that office, to take effect in the event the Director is unavailable to attend meetings and otherwise perform his duties during an emergency. Such order of succession shall be approved by the City Council. (e) The Assistant Director shall, under the supervision of the Director and with the assistance of emergency service chiefs, develop emergency plans and manage the emergency programs of the City and shall have such other powers and duties as may be assigned by the Director. 6-05.050 – Emergency Organization The emergency organization of the City shall consist of all officers and employees of the City, together with those volunteer forces enrolled to aid them during an emergency, and all groups, organizations and persons who may, by agreement or operation of law, be charged with duties incident to the protection of life and property in the City during such emergency, including persons impressed into service under the provisions of Subsection 6-05.040(c)(3) of this Article. 6-05.060 – Emergency Plan The Disaster Council shall be responsible for the development of the City emergency plan, which plan shall provide for the effective mobilization of all the resources of the City, both public and private, to meet any condition constituting a “local emergency,” “state of emergency” or “state of war emergency;” and shall provide for the organization, powers and duties, services and staff of the emergency organization. Such plans shall be adopted by resolution of the City Council. 6-05.070 – Mutual Aid It is the purpose of the City Council in enacting this Article to facilitate the rendering of mutual aid to and for the people of the City. Emergency plans adopted and approved by the City Council shall provide for the interchange of mutual aid and for coordination with the emergency plans of the County. 6-05.080 – Expenditures Any expenditures made in connection with emergency activities, including mutual aid activities, shall conclusively be deemed to be for the direct protection and benefit of the inhabitants and property of the City. 6-05.090 – Prohibited Acts During Emergency 350 112 It shall be unlawful and shall constitute a misdemeanor for any person, during an emergency to: (a) Willfully obstruct, hinder or delay any member of the emergency organization in the enforcement of any lawful rule or regulation issued pursuant to this Article, or in the performance of any duty imposed upon him by virtue of this Article. (b) Do any act forbidden by any lawful rule or regulation issued pursuant to this Article. (c) Wear, carry or display, without authority, any means of identification specified by the emergency agency of the State. 351 113 APPENDIX M SARATOGA CRITICAL HAZ MAT LOCATIONS Business Name Address Facility Type/Hazard Contact Name Phone Compugraphics 120 Albright Way Computer Board Assembly – Corrosive liquids & flammable gas Ron Almaguer 408-341- 1600 Saratoga City Corporation Yard 41 Miles Road Fuel Storage & Maintenance – Assorted Maintenance Chemicals Bruce Smith 408-399- 5770 Peninsula Histopathology 160 Albright Way Laboratory – Flammable Liquid Storage Mike Panganiban 408-866- 8377 Rinconada Golf Maintenance Yard 17445 Zena Avenue Fuel & Chemical Storage – Assorted Maintenance Chemicals – Fertilizers & Pesticides Keith Beamer 408-395- 6305 Rinconada Water Treatment Plant 400 More Avenue Potable Water Bulk Chemical Storage Paul Thomas 408-265- 2607 City Plaza Vault 15 Montebello Way Pool Chemical Storage Vault – Confined Space Bruce Smith 408-399- 5770 352 114 ANNEX N MEDIA CONTACTS Newspapers Name Phone Fax E-Mail Campbell Express 408-374-9700 408-374-0813 news@campbellexpress.com Campbell Times 408-494-7078 julie@timesmediainc.com El Observador 408-938-1700 spanish.editor@el- observador.com La Oferta 408-436-7850 frank@laoferta.com Metro 408-298-8000 408-298-0602 letters@metronews.com Nikkei West 408-998-0920 editor@nikkeiwest.com San Francisco Chronicle 415-777-7102 415-896-1107 metro@sfchronicle.com San Jose Mercury News Mark Gomez Dennis Akizuki 408-920-5444 408-920-5869 408-920-5916 408-288-8060 local@mercurynews.com mgomez@mercurynews.com dakizuki@mercurynews.com Saratoga News 408-354-3110 408-354-3917 bbabcock@community- newspapers.com Silicon Valley/San Jose Business Journal sanjose@bizjournals.com Sing Tao Daily 408-907-8200 derek@singtaousa.com World Journal 408-873-3233 jameswang@chinesenews.com Radio Name Phone Fax E-Mail KCBS 415-474-5227 415-764-4080 kcbscomments@kcbs.com KGO San Jose Bureau 415-954-8142 408-293-4616 415-954-8686 408-287-1329 producers@abc-sf.com KLIV 408-289-8864 408-575-1600 klivnews@earthlink.net KNEW 415-356-5500 415-273-1191 knewnews@clearchannel.com Television Name Phone Fax E-Mail KTVU (2) South Bay Bureau 510-451-0182 408-383-0220 510-874-0242 408-383-0550 newstips@ktvu.com lloyd.lacuesta@ktvu.com KRON (4) 415-561-8905 415-561-8136 4listens@kron4.com KPIX (5) 415-765-8610 415-765-8916 newsdesk@kpix.com kpixnewsassign.editors@cbs.com KGO (7) 415-954-7926 415-956-6402 kgotv.desk@abc.com KNTV (11) 408-432-4780 408-432-4425 newstips@nbcbayarea.com newstips@nbc11.com KDTV (Univision 14) 415-538-8014 415-538-8002 noticias14@univision.net KSTS (Telemundo 48) 408-435-0327 408-434-1046 KSAR (408) 408-741-2108 ksar@ksar15.org 353 115 Wire Name Phone Fax E-Mail Associated Press San Francisco Bureau San Jose Bureau 415-495-1708 408-293-2324 415-495-4967 408-293-2005 sanfrancisco@ap.org Bay City News Service San Jose Bureau 415-552-8900 408-287-3639 415-552-8912 408-294-7745 baycitynews@pacbell.net bcnsj2@pacbell.net Shadow Broadcast Services 415-777-2181 415-777-2175 415-777-2151 354 116 APPENDIX O VOLUNTEER MANAGEMENT Volunteer Management in Saratoga is simple in concept, but a very large and difficult task in implementation. Disaster volunteers consist of two groups: 1. There are two organized, systematic volunteer groups in Saratoga: RACES and CERT. Each group meets and prepares continuously, and conducts events to hone their skills in anticipation of a disaster. They are already sworn as DSW’s and merely need to be activated and will go to work independently. 2. From experience it is well known that untrained and unorganized volunteers will step forward during a disaster. These spontaneous volunteers will step forward en masse and they need to be welcomed because they represent a significant and valuable resource. This is a case of Saratogans wanting to help their City in a time of great duress and crisis and their efforts must be recognized and commended. It is handling this potentially large group of people in a stressful environment that can become difficult. The following represents a brief explanation of spontaneous volunteer management that is described much more thoroughly in the County’s “Emergency Volunteer Resource Kit”. a. Spontaneous volunteer management must not be conducted at or near the EOC. This task is instead to be done at an Emergency Volunteer Center (EVC), which is planned to be set up either locally at the Saratoga Community Center or regionally at the Campbell Community Center. b. Spontaneous volunteers must be processed in an organized fashion that includes: 1. an interview to ascertain an individuals skills and interests 2. the City’s needs at that time 3. the legal swearing in of the volunteer as a Disaster Service Worker 4. identification of transportation to the location where work is to be done 5. communications between the EOC, the EVC, and the potential worksite so that personnel resources are deployed without mistakes 6. the ability to recognize not only what a potential volunteer can do, but even more importantly what they cannot, or should not, do from a safety perspective c. Once volunteers have been interviewed, processed, and assigned to a work location, it is essential that before deployment the EVC is able to guarantee that the volunteer has been properly registered, trained (or will be trained at the work location), and supervised. By doing this properly the City is protected, and the volunteer will enjoy an experience that is both beneficial to the City and satisfying to the individual. d. Spontaneous volunteer management will be done collaboratively not only on the West Valley Regional level with a potential regional EVC in Campbell (serving Campbell, Los Gatos, Monte Sereno, Saratoga, and Cupertino), but also on a countywide level through the County EOC in San Jose, giving Saratoga both the ability to send and receive spontaneous volunteers to the rest of the County as appropriate. 355 117 e. The Personnel/Volunteer Branch Coordinator, the Logistics Section Chief, and the Director of Emergency Services will need to decide early in the response to a major incident what kind of EVC to establish – a local EVC in Saratoga or a regional EVC in Campbell. Factors they’ll consider are whether Saratoga is able to staff an EVC independently, whether Campbell is able to set up a regional EVC, and whether Saratogans would travel to Campbell only to return to Saratoga as volunteers, thus including a wasted and potentially hazardous trip in the process. f. The City employees assigned to manage volunteers also are assigned to manage the other City employees with their needs and demands during a response, thus placing an extraordinarily heavy load on these personnel. To alleviate this load, both CERT and RACES personnel have been trained in EVC management and will be assigned to assist the City employees with this responsibility. It is only with employees and trained volunteers preparing together before disaster that the City will successfully manage the spontaneous volunteers during the disaster. 356