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Home My WebLink About101-Staff Report.pdfDave Anderson Melanie Whittaker Mary Furey SUBJECT: Review of Accounts Payable Check Registers RECOMMENDED ACTION: That the City Council review and accept the Check Registers for the following Accounts Payable payment cycles: REPORT SUMMARY: Attached are the Check Registers for: Date Ending Check No. 06/25/09 112532 112615 83 191,800.49 06/25/09 06/18/09 112531 07/02/09 112616 112677 61 1,041,118.14 07/02/09 06/25/09 112615 07/02/09 112678 112699 21 23,417.18 07/02/09 07/02/09 112677 AP Date Check No. Issued to Dept.Amount 06/25/09 112551 Various 26,566.53 06/25/09 112554 City Clerk/Finance 30,105.29 07/02/09 112618 Non- Departmental 22,435.31 07/02/09 112625 Public Works 367,331.40 07/02/09 112630 Public Works 565,973.81 The following are Accounts Payable checks that were voided or manually issued: AP Date Check No.Amount 07/02/09 112613 (157.12) 07/02/09 112614 (33.65) 07/02/09 112615 - Various Document management SARATOGA CITY COUNCIL MEETING DATE:July 15, 2009 AGENDA ITEM: DEPARTMENT:Finance & Administrative Services CITY MANAGER: PREPARED BY:DEPT. DIRECTOR: June 25 2009 July 02, 2009 (P13 & P1) Type of Checks Date Starting Check No. Ending Check No.Total Checks Amount Accounts Payable P 1 Checks Released Prior Check Register Accounts Payable Accounts Payable P13 The following is a list of Accounts Payable checks issued for more than $20,000 and a brief description of the expenditure: ECS Imaging, Inc General Laser fiche software and licensing ABAG Plan Corp Liability Insurance Insurance Claims Fund Purpose Delta Microimaging B&B Landscape Park and Trail Improvements KMP Improvements CF Archibald Paving Street Improvements 2009 Pavement Mgmt Jim Yoke Void - Reissue Issued to Description None Void - No Reissue Zee Medical Void - Reissue The following is a list of cash reduction by fund: Fund #AP 06/25 AP 07/02 (P13)AP 07/02 (P1)Total 111 General 113,973.32 44,075.60 22,006.16 180,055.08 231 Village Lighting 107.98 2,706.68 2,814.66 232 Azule Lighting 225.44 225.44 233 Sarahills Lighting 250.29 250.29 241 Arroyo de Saratoga Landscape 85.00 85.00 242 Bonnet Way Landscape 127.00 127.00 243 Carnelian Glen 135.00 135.00 244 Cunningham/Glasgow Landscape 145.00 145.00 245 Fredericksburg Landscape 132.00 132.00 246 Greenbriar Landscape 399.00 399.00 247 Kerwin Ranch Landscape 340.00 340.00 248 Leutar Court Landscape 85.00 85.00 249 Manor Drive Landscape 160.00 160.00 251 McCartysville Landscape 6,032.23 17.74 6,049.97 252 Prides Crossing Landscape 450.00 26.64 476.64 253 Saratoga Legends Landscape 363.00 363.00 254 Sunland Park Landscape 517.50 517.50 255 Tricia Woods Landscape 37.00 9.17 46.17 271 Beauchamps Landscape 85.00 46.35 131.35 272 Bellgrove Landscape 2,070.00 376.60 2,446.60 273 Gateway Landscape 245.00 245.00 274 Horseshoe Landscape/Lighting 320.00 9.17 329.17 275 Quito Lighting 1,090.15 1,090.15 276 Tollgate LLD 90.00 90.00 411 CIP Street Projects 13,695.20 3,270.52 16,965.72 412 CIP Parks Projects 7,212.97 364,631.40 371,844.37 413 CIP Facility Projects 6,288.15 6,288.15 414 CIP Admin Projects 1,352.18 1,352.18 421 Tree Fine Fund 6,096.65 2,700.00 8,796.65 431 Grant Fund - CIP Streets 3,540.00 454,557.34 458,097.34 481 Gas Tax Fund 800.00 111,416.47 112,216.47 611 Liability/Risk Mgt 8,377.13 22,435.31 30,812.44 621 Office Stores Fund 438.48 974.40 1,412.88 622 Information Technology 367.14 48.54 436.62 852.30 623 Vehicle & Equipment Maint 1,038.52 1,038.52 624 Building Maintenance 4,437.34 27,986.25 32,423.59 632 12,696.18 4,800.00 17,496.18 191,800.49 1,041,118.14 23,417.18 1,256,335.81 ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENTS: Check Registers in the 'A/P Checks By Period and Year' report format TOTAL Fund Description IT Equipment Replacement