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SARATOGA CITY COUNCIL
MEETING DATE: July 15, 2009 AGENDA ITEM:
DEPARTMENT: Public Works CITY MANAGER: Dave Anderson
PREPARED BY: John Cherbone DIRECTOR: John Cherbone
Public Works Director
SUBJECT: Landscape Maintenance Contract – Gachina Landscape Management
RECOMMENDED ACTION:
Approve a twoyear contract with Gachina Landscape Management for monthly landscape
maintenance services in the amount of $75,756 per year and authorize City Manager to execute
the same.
.
REPORT SUMMARY:
Currently, Gachina Landscape Management maintains a majority of the Cit y’s roadway medians
and Landscape and Lighting District Zones,and has done so in a professional and economic manner
for the last few years.
A proposal for each maintenance area was solicited and Gachina provided the lowest proposal for
the areas shown on the attached bid summary (Attachment 1). The remainder of the landscape areas
went to Loral Landscaping, Inc. (see separate staff report) and Cienega Landscaping. The total for
the areas Cienega provided low proposals for is below $25,000 and therefore does not require Cit y
Council approval.
It is therefore recommended that City Council approve a two year contract with Gachina Landscape
Management for monthly maintenance services as described in the Recommended Action and
authorize Cit y Manager to execute the same.
FISCAL IMPACTS:
Funding for the maintenance contract is included in the adopted budget for Fiscal Year 200910.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
The contract would not be approved and maintenance work throughout the City would not continue.
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ALTERNATIVE ACTION (S):
The Council could direct staff to solicit addit ional proposals.
FOLLOW UP ACTION(S):
The contracts will be executed.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
ATTACHMENTS:
1. Bid Summary.
2. Maintenance Service Contract.