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REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
September 11, 2009)
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. Recognition of Saratoga Little League Teams
Recommended action:
Present certificates.
2. Commendation Honoring Citizen Ray Davis
Recommended action:
Present commendation.
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
Wednesday, September 16, 2009
SPECIAL PRESENTATIONS
3. Launch of New City Website
Recommended action:
Presentation only, no action is necessary.
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
4. City Council Minutes – September 2, 2009
Recommended action:
Approve minutes.
5. Treasurer’s Report for the Month Ended June 30, 2009
Recommended action:
That the City Council accepts Treasurer’s Report for the Month Ended June 30, 2009
6. Review of Accounts Payable Registers
Recommended action:
That the City Council accepts the Check Registers for Accounts Payable cycles:
August 27, 2009
September 03, 2009
7. Adopt ordinance amending various sections of the City Code pertaining to land use.
The amendments would clarify existing provisions regarding Health and Sanitation,
Subdivisions, Zoning Regulations, and Building Regulations and would adopt new
provisions requiring Story Poles and setting Green Building standards.
Recommended action:
Waive the second reading and adopt the proposed ordinance.
8. Saratoga Avenue Overlay and Rehabilitation Project ESPL-5332(014) – Award of
Construction Contract.
Recommended action:
1. Move to declare O’ Grady Paving, Inc. of Mountain View to be the lowest
responsible bidder on the project.
2. Move to award a construction contract to O’ Grady Paving, Inc. in the amount of
$701,767.50
3. Move to authorize staff to execute change orders to the contract up to $50,000.
9. Adoption of Ordinance Amending the Zoning Regulations related to City Code
Article 15-65 (Non-Conforming Uses and Structures) and City Code Sections 15-
19.060, 15-12.090 and 15-17.080
Recommended action:
Staff recommends the Council waive the Second Reading and adopt the Ordinance
amending the Zoning Regulations related to City Code Article 15-65 (Non-
Conforming Uses and Structures) and City Code Sections 15-19.060, 15-12.090 and
15-17.080.
10. Motor Vehicle (MV) Resolution Restricting U-Turns on Fruitvale Avenue
Recommended action:
Move to adopt MV Resolution restricting U-Turns on Fruitvale Avenue at the median
opening in front of West Valley College.
11. Dedication of Wildwood Way Utility Easements
Recommended action:
Authorize dedication of utility easements on Wildwood Way to San Jose Water
Company and West Valley Sanitation District.
PUBLIC HEARINGS
12. Zoning Ordinance Amendment to Create Regulations for Tobacco Retailers
Recommended action:
Conduct a public hearing regarding the attached ordinance establishing a use permit
requirement for tobacco retailers, introduce and waive the first reading of the
ordinance, and direct staff to place the ordinance on the consent calendar for adoption
at the next regularly scheduled meeting of the City Council.
OLD BUSINESS
13. Records Management Program: Authorization to Proceed with Destruction of Certain
City Records
Recommended action:
Direct staff to proceed with the destruction of records listed in Exhibit A to
Resolution 09-043 that was adopted by Council on July 15, 2009.
14. Revisions to Records Retention Policy
Recommended action:
Adopt Resolution amending City’s Records Retention Schedule.
15. 2009 Fall Issue of The Saratogan
Recommended action:
Accept report and direct staff accordingly.
NEW BUSINESS
16. Advertising Policy and Ad Guidelines with Contract
Recommended action:
Approve Advertising Policy and Advertising Guidelines with Contract.
17. Preparation of an ordinance establishing the City’s ability to issue administrative
citations for violations of the Saratoga City Code.
Recommended action:
Direct staff to prepare an ordinance comparable to the sample attached to this staff
report that would establish the City’s ability to issue administrative citations for
violations of the Saratoga City Code.
18. Village Facade Improvement Program Amendments
Recommended action:
Accept report and approve the proposed Village Facade Improvement Program
amendments.
19. Landscape Maintenance and Beautification of Areas not served by the City’s
Landscaping & Lighting Assessment District - LLA-1
Recommended action:
Accept Report and provide direction to staff.
20. Action Minutes Format
Recommended action:
Adopt Resolution establishing “Action Minutes” format for compiling legislative
minutes for Saratoga City Council and Planning Commission meetings, and
establishing the video recordings of such meetings part of the official record.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Chuck Page
Hakone Foundation Executive Committee
Peninsula Division, League of California Cities
SSC Cities Association Board
SCC Cities Association Selection Committee
Valley Transportation Authority PAC
West Valley Sanitation District
West Valley Mayors and Managers Association
Council Finance Committee
City School Ad-Hoc
Vice Mayor Kathleen King
Hakone Foundation Board
West Valley Flood Control Zone & Watershed Advisory Committee
SSC Cities Association Executive Board
SCC Cities Association – Joint Economic Development Policy Committee (JEDPC)
City School Ad-Hoc
Councilmember Jill Hunter
Historical Foundation
Library Joint Powers Association
Santa Clara County Valley Water District Commission
Village AdHoc
Councilmember Howard Miller
Chamber of Commerce
KSAR
Santa Clara County Emergency Council
West Valley Solid Waste Joint Powers Association
Council Finance Standing Committee
Councilmember Susie Nagpal
ABAG
Comprehensive County Expressway Planning Study Policy Advisory Board (PAB)
County HCD Policy Committee
SASCC
Sister City Liaison
Village AdHoc
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the Community Development Department Director at 13777 Fruitvale Avenue,
Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently
with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any
materials distributed by staff after the posting of the agenda are made available for public review
at the office of the City Clerk at the time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council for the City of Saratoga was posted on September 11,
2009, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was
available for public review at that location. The agenda is also available on the City’s
website at www.saratoga.ca.us
Signed this 11th day of September 2009 at Saratoga, California.
Ann Sullivan, CMC
City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
9/16 Regular Meeting – Joint Meeting with West Valley Board of Trustees
10/7 Regular Meeting – Joint Meeting with Traffic Safety Commission
10/21 Regular Meeting – Joint Meeting with Historical Foundation & Heritage
Preservation Commission
11/4 Regular Meeting – Saratoga Ministerial Association
11/18 Regular Meeting – Joint Meeting with Hakone Foundation
12/1 Council Reorganization
12/2 Regular Meeting -
12/16 Regular Meeting -
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2009