HomeMy WebLinkAbout101-Staff Report.pdfDave Anderson
Melanie Whittaker Mary Furey
SUBJECT: Review of Accounts Payable Check Registers
RECOMMENDED ACTION:
That the City Council review and accept the Check Registers for the following Accounts Payable payment cycles:
REPORT SUMMARY:
Attached are the Check Registers for:
Date
Ending
Check No.
09/10/09 113213 113250 37 59,182.52 09/10/09 09/02/09 113212
09/17/09 113251 113302 51 124,126.31 09/17/09 09/10/09 113250
09/24/09 113303 113360 57 521,031.48 09/24/09 09/17/09 113302
AP Date Check No. Issued to Dept.Amount
09/10/09 113234 Various 22,055.06
09/17/09 113271 Facility 45,605.70
09/24/09 113310 Facility 126,678.98
09/24/09 113339 Public Safety 344,573.67
The following are Accounts Payable checks that were voided or manually issued:
AP Date Check No.Amount
09/10/09 113227 (597.50)
09/17/09
09/24/09
September 10, 2009
September 17, 2009
September 24, 2009
Accounts Payable
(None)
(None)
Monthly Law Service -
September
Hydrotec Void - Reissue
Issued to Description
SC County - Office
of the Sheriff General
Accounts Payable
Accounts Payable
The following is a list of Accounts Payable checks issued for more than $20,000 and a brief description of the expenditure:
Pacific Gas &
Electric Various
Monthly Gas and Electric
Service
Fund Purpose
Checks
Released
North Campus -
Construction
CIM Air, Inc CIP - Facility Project Library HVAC
George Bianchi
Construction CIP - Facility Project
Prior Check Register
SARATOGA CITY COUNCIL
MEETING DATE:October 7, 2009 AGENDA ITEM:
DEPARTMENT:Finance & Administrative Services CITY MANAGER:
PREPARED BY:DEPT. DIRECTOR:
Type of Checks Date
Starting
Check No.
Ending
Check No.
Total
Checks Amount
The following is a list of cash reduction by fund:
Fund #AP 09/10 AP 09/17 AP 09/24 Total
111 General 28,516.36 29,518.92 370,862.72 428,898.00
231 Village Lighting 3,064.74 1,797.95 4,862.69
232 Azule Lighting 225.44 225.44
233 Sarahills Lighting 250.29 250.29
243 Carnelian Glen 313.00 313.00
246 Greenbriar Landscape 154.24 154.24
247 Kerwin Ranch Landscape 622.00 622.00
251 McCartysville Landscape 18.92 360.00 378.92
252 Prides Crossing Landscape 1,378.23 993.00 2,371.23
253 Saratoga Legends Landscape 316.00 316.00
254 Sunland Park Landscape 406.00 406.00
255 Tricia Woods Landscape 9.46 9.46
271 Beauchamps Landscape 52.15 52.15
272 Bellgrove Landscape 334.97 3,196.00 777.11 4,308.08
273 Gateway Landscape 161.20 406.00 567.20
274 Horseshoe Landscape/Lighting 8.87 640.00 648.87
275 Quito Lighting 1,090.15 1,090.15
276 Tollgate LLD 113.32 113.32
277 Village Commercial Landscape 549.44 549.44
411 CIP Street Projects 2,069.10 19,730.04 828.97 22,628.11
412 CIP Parks Projects 2,316.60 45,621.70 499.98 48,438.28
413 CIP Facility Projects 135,917.77 135,917.77
414 CIP Admin Projects 14,037.00 14,037.00
421 Tree Fine Fund 75.00 75.00
431 Grant Fund - CIP Streets 1,585.57 834.00 2,419.57
612 Workers' Comp 239.32 43.00 282.32
621 Office Stores Fund 1,413.00 528.44 791.12 2,732.56
622 Information Technology 657.77 990.06 952.50 2,600.33
623 Vehicle & Equipment Maint 665.82 3,905.67 200.00 4,771.49
624 Building Maintenance 16,836.13 717.59 6,747.68 24,301.40
59,182.52 124,126.31 521,031.48 704,340.31
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
N/A
ADVERTISING, NOTICING AND PUBLIC CONTACT:
N/A
ATTACHMENTS:
Check Registers in the 'A/P Checks By Period and Year' report format
TOTAL
Fund Description