HomeMy WebLinkAbout101-Staff Report.pdfDave Anderson
Melanie Whittaker Mary Furey
SUBJECT: Review of Accounts Payable Check Registers
RECOMMENDED ACTION:
That the City Council review and accept the Check Registers for the following Accounts Payable payment cycles:
REPORT SUMMARY:
Attached are the Check Registers for:
Date
Ending
Check No.
10/01/09 113361 113411 50 175,159.01 10/01/09 09/24/09 113360
10/08/09 113412 113477 65 174,265.43 10/08/09 10/01/09 113411
AP Date Check No. Issued to Dept.Amount
10/01/09 113377 Public Works 35,856.46
10/01/09 113398 Facility 22,529.29
10/01/09 113404 Various 30,617.22
10/08/09 113465 Public Works 27,170.00
The following are Accounts Payable checks that were voided or manually issued:
AP Date Check No.Amount
10/08/09 113472 (10,756.00)
PREPARED BY:DEPT. DIRECTOR:
Type of Checks Date
Starting
Check No.
Ending
Check No.
Total
Checks Amount
SARATOGA CITY COUNCIL
MEETING DATE:October 21, 2009 AGENDA ITEM:
DEPARTMENT:Finance & Administrative Services CITY MANAGER:
Checks
Released
Theater Counterweights
Shute Mihaly &
Weinberger Various Monthly Legal Service
Pantechnicon, Inc CIP - Facility Project
Prior Check Register
The following is a list of Accounts Payable checks issued for more than $20,000 and a brief description of the expenditure:
Guerra Construction CIP - Streets Projects Annual concrete repair
Fund Purpose
Bi Annual Street Sealing
-
Void - Reissued on ck
#113477
Issued to Description
Silva Grading &
Paving CIP - Streets Projects
October 1, 2009
October 8, 2009
Accounts Payable
Accounts Payable
The following is a list of cash reduction by fund:
Fund #AP 10/01 AP 10/08 Total
111 General 90,555.88 79,127.93 169,683.81
231 Village Lighting 2,752.06 2,752.06
232 Azule Lighting 225.42 225.42
233 Sarahills Lighting 250.28 250.28
241 Arroyo de Saratoga Landscape 255.00 255.00
242 Bonnet Way Landscape 405.00 405.00
243 Carnelian Glen 140.43 140.43
244 Cunningham/Glasgow Landscape 40.34 450.00 490.34
245 Fredericksburg Landscape 396.00 396.00
246 Greenbriar Landscape 10,593.00 10,593.00
247 Kerwin Ranch Landscape 677.06 677.06
248 Leutar Court Landscape 255.00 255.00
249 Manor Drive Landscape 54.54 480.00 534.54
251 McCartysville Landscape 17.16 17.16
252 Prides Crossing Landscape 30.55 1,344.00 1,374.55
253 Saratoga Legends Landscape 318.46 102.45 420.91
254 Sunland Park Landscape 418.22 418.22
255 Tricia Woods Landscape 20.29 135.00 155.29
271 Beauchamps Landscape 406.12 255.00 661.12
272 Bellgrove Landscape 442.87 442.87
274 Horseshoe Landscape/Lighting 336.85 336.85
275 Quito Lighting 1,090.13 495.00 1,585.13
276 Tollgate LLD 338.00 338.00
277 Village Commercial Landscape 1,024.98 401.11 1,426.09
411 CIP Street Projects 36,711.79 42,031.50 78,743.29
412 CIP Parks Projects 483.83 483.83
413 CIP Facility Projects 25,761.60 12,027.60 37,789.20
414 CIP Admin Projects 9,358.00 9,358.00
421 Tree Fine Fund 671.98 671.98
431 Grant Fund - CIP Streets 1,541.61 1,541.61
621 Office Stores Fund 39.58 1,152.39 1,191.97
622 Information Technology 70.86 10,642.63 10,713.49
623 Vehicle & Equipment Maint 11,748.10 2,961.07 14,709.17
624 Building Maintenance 301.72 301.72
632 86.05 86.05
175,159.01 174,265.43 349,424.44
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
N/A
ADVERTISING, NOTICING AND PUBLIC CONTACT:
N/A
ATTACHMENTS:
Check Registers in the 'A/P Checks By Period and Year' report format
TOTAL
Fund Description
IT Equipment Replacement