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REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
October 29, 2009)
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
SPECIAL PRESENTATIONS
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
Wednesday, November 4, 2009
1
1. Review of Accounts Payable Registers
Recommended action:
That the City Council accepts the Check Registers for Accounts Payable cycles:
October 15, 2009
October 22, 2009
2. Treasurer’s Report for the Month Ended September 30, 2009
Recommended action:
Review and accept the Treasurer’s Report for the month ended September 30, 2009.
3. Final map approval for two lots located at 15211 Hume Drive
Recommended action:
Move to adopt Resolution granting final map approval of tentative map application
No. SUB 09-0001 for two lots located at 15211 Hume Drive.
4. FY 2009 – 2010 CDBG County/City Contract
Recommended action:
Adopt a Resolution authorizing the City Manager to execute a $464,069.77 contract
with Santa Clara County for the FY 2009-2010 CDBG Program.
5. Update of Saratoga’s Local Hazard Mitigation Plan (LHMP) matrices pursuant to the
Disaster Mitigation Act of 2000
Recommended action:
Authorize the City Manager to submit the attached updated mitigation matrices to the
Association of Bay Area Governments (ABAG) and the Federal Emergency
Management Agency (FEMA) for their preliminary review and comment.
PUBLIC HEARINGS
Applicants/Appellants and their representatives have a total of ten minutes maximum for
opening statements. Members of the public may comment on any item for up to three
minutes. Applicant/Appellants and their representatives have a total of five minutes
maximum for closing statements. Items requested for continuance are subject to
Council’s approval at the Council meeting
6. Appeal of a tree removal permit (TRP09-0222).
Recommended action:
Staff recommends that the City Council uphold the Planning Commission decision
denying the appeal and allowing the removal of four oak trees. The attached
resolution would make removal subject to all the Planning Commission conditions,
including a provision that work may not proceed if a court has determined that the
Applicant may not remove trees within the easement.
OLD BUSINESS
7. Herriman Avenue Pedestrian Walkway and Bicycle Lane Review
Recommended action:
Receive report and provide direction to staff
2
NEW BUSINESS
8. Status of January 6, 2010 Council Meeting
Recommended action:
Consider cancelling the meeting of January 6, 2010.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Chuck Page
Hakone Foundation Executive Committee
Peninsula Division, League of California Cities
SSC Cities Association Board
SCC Cities Association Selection Committee
Valley Transportation Authority PAC
West Valley Sanitation District
West Valley Mayors and Managers Association
Council Finance Committee
City School Ad-Hoc
Vice Mayor Kathleen King
Hakone Foundation Board
West Valley Flood Control Zone & Watershed Advisory Committee
SSC Cities Association Executive Board
SCC Cities Association – Joint Economic Development Policy Committee (JEDPC)
City School Ad-Hoc
Councilmember Jill Hunter
Historical Foundation
Library Joint Powers Association
Santa Clara County Valley Water District Commission
Village AdHoc
Councilmember Howard Miller
Chamber of Commerce
KSAR
Santa Clara County Emergency Council
West Valley Solid Waste Joint Powers Association
Council Finance Standing Committee
Councilmember Susie Nagpal
ABAG
Comprehensive County Expressway Planning Study Policy Advisory Board (PAB)
County HCD Policy Committee
SASCC
Sister City Liaison
Village AdHoc
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
3
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the Community Development Department Director at 13777 Fruitvale Avenue,
Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently
with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any
materials distributed by staff after the posting of the agenda are made available for public review
at the office of the City Clerk at the time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council for the City of Saratoga was posted on October 29, 2009,
at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for
public review at that location. The agenda is also available on the City’s website at
www.saratoga.ca.us
Signed this 29th day of October 2009 at Saratoga, California.
Ann Sullivan, CMC
City Clerk
4
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
11/4 Regular Meeting – Saratoga Ministerial Association
11/18 Regular Meeting – Joint Meeting with Hakone Foundation
12/1 Council Reorganization
12/2 Regular Meeting – Joint Meeting with Planning Commission
12/16 Regular Meeting -
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2009
5
Dave Anderson
Melanie Whittaker Mary Furey
SUBJECT: Review of Accounts Payable Check Registers
RECOMMENDED ACTION:
That the City Council review and accept the Check Registers for the following Accounts Payable payment cycles:
REPORT SUMMARY:
Attached are the Check Registers for:
Date
Ending
Check No.
10/15/09 113478 113535 57 722,670.50 10/15/09 10/08/09 113477
10/22/09 113536 113604 68 161,146.80 10/22/09 10/15/09 113535
AP Date Check No. Issued to Dept.Amount
10/15/09 113482 Public Works 250,102.85
10/15/09 113516 Public Safety 344,573.67
10/22/09 113542 Public Works 44,906.62
The following are Accounts Payable checks that were voided or manually issued:
AP Date Check No.Amount
10/15/09
10/22/09
Ending
Check No.
Total
Checks Amount
Checks
Released
October 15, 2009
October 22, 2009
CIP Streets Prospect Median
SC County Office of
Sheriff General
SARATOGA CITY COUNCIL
MEETING DATE:November 4, 2009 AGENDA ITEM:
DEPARTMENT:Finance & Administrative Services CITY MANAGER:
PREPARED BY:DEPT. DIRECTOR:
Type of Checks Date
Starting
Check No.
None
Issued to Description
Prior Check Register
The following is a list of Accounts Payable checks issued for more than $20,000 and a brief description of the expenditure:
B&B Landscape CIP Parks / Tree Fine
Kevin Moran
Improvements
Fund Purpose
Accounts Payable
Accounts Payable
Monthly Law Enforcement
Blossom Valley
Construction
None
6
The following is a list of cash reduction by fund:
Fund #AP 10/15 AP 10/22 Total
111 General 426,115.58 52,443.48 478,559.06
231 Village Lighting 28.47 1,641.50 1,669.97
241 Arroyo de Saratoga Landscape 269.25 269.25
242 Bonnet Way Landscape 138.50 138.50
243 Carnelian Glen 135.00 135.00
244 Cunningham/Glasgow Landscape 145.64 145.64
245 Fredericksburg Landscape 31.51 31.51
246 Greenbriar Landscape 158.01 158.01
247 Kerwin Ranch Landscape 311.00 311.00
248 Leutar Court Landscape 57.25 57.25
251 McCartysville Landscape 180.00 315.57 495.57
252 Prides Crossing Landscape 251.20 251.20
253 Saratoga Legends Landscape 158.00 158.00
254 Sunland Park Landscape 203.00 203.00
255 Tricia Woods Landscape 42.28 42.28
272 Bellgrove Landscape 1,598.00 5,276.91 6,874.91
273 Gateway Landscape 374.99 630.27 1,005.26
274 Horseshoe Landscape/Lighting 320.00 320.00
276 Tollgate LLD 71.03 71.03
277 Village Commercial Landscape 263.25 263.25
411 CIP Street Projects 1,819.07 63,690.50 65,509.57
412 CIP Parks Projects 202,630.07 2,488.00 205,118.07
413 CIP Facility Projects 26,209.89 26,209.89
421 Tree Fine Fund 17,300.00 5,800.00 23,100.00
431 Grant Fund - CIP Streets 30,172.78 5,022.00 35,194.78
612 Workers' Comp 354.59 354.59
621 Office Stores Fund 1,413.12 1,413.12
622 Information Technology 2,506.79 2,471.01 4,977.80
623 Vehicle & Equipment Maint 2,711.42 1,516.71 4,228.13
624 Building Maintenance 7,622.35 2,305.56 9,927.91
631 12,345.25 12,345.25
632 172.10 172.10
711 4,106.40 4,106.40
722,670.50 161,146.80 883,817.30
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
N/A
ADVERTISING, NOTICING AND PUBLIC CONTACT:
N/A
ATTACHMENTS:
Check Registers in the 'A/P Checks By Period and Year' report format
TOTAL
Fund Description
Vehicle & Equipment Replacement
IT Equipment Replacement
Library Capital Improvement
7
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18
SARATOGA CITY COUNCIL
MEETING DATE: November 4, 2009 AGENDA ITEM:
DEPARTMENT: Finance & Administrative Services CITY MANAGER: Dave Anderson
PREPARED BY: Ann Xu, Accountant DEPT HEAD: Mary Furey
SUBJECT: Treasurer’s Report for the Month Ended September 30, 2009
RECOMMENDED ACTION
Review and accept the Treasurer’s Report for the month ended September 30, 2009.
REPORT SUMMARY
California government code section 41004 requires that the City Treasurer (the Municipal Code
of the City of Saratoga, Article 2-20, Section 2-20.035, designates the City Manager as the City
Treasurer) submit to the City Clerk and the legislative body a written report and accounting of all
receipts, disbursements, and fund balances.
Section 41004. Regularly, at least once each month, the City Treasurer shall submit to
the City Clerk a written report and accounting of all receipts, disbursements, and fund
balances. He shall file a copy with the legislative body.
The following attachments provide various financial transaction data for the City of Saratoga’s
Funds collectively as well as specifically for the City’s General (Operating) Fund, including an
attachment from the State Treasurer’s Office of Quarterly LAIF rates from the 1st Quarter of
1977 to present.
FISCAL IMPACT
Cash and Investments Balance by Fund
As of September 30, 2009, the City had $362,943 in cash deposit at Comerica bank, and
$12,844,017 on deposit with LAIF. Council Policy on operating reserve funds, adopted on April
20, 1994, states that: for cash flow purposes, to avoid occurrence of dry period financing, pooled
cash from all funds should not be allowed to fall below $2,000,000. The total pooled cash
balance as of September 30, 2009 is $13,206,961 and exceeds the minimum limit required.
19
Unrestricted Cash
Comerica Bank362,943$
Deposit with LAIF12,844,017$
Total Unrestricted Cash13,206,961$
Cash Summary
The Fund Balance schedule presented on the following page represents actual funding available
for all funds at the end of the monthly period. This amount differs from the above Cash
Summary schedule as assets and liabilities are components of the fund balance. As illustrated in
the summary below, Total Unrestricted Cash is adjusted by the addition of Total Assets less the
amount of Total Liabilities to arrive at the Ending Fund Balance – which represents the actual
amount of funds available.
Total Unrestricted Cash13,206,961$
Plus: Assets217,188
Less: Liabilities (1,670,538)
Ending Fund Balance11,753,611$
Adjusting Cash to Ending Fund Balance
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION
The City would not be in compliance with Government Code Section 41004.
ALTERNATIVE ACTION
N/A
FOLLOW UP ACTION
N/A
ADVERTISING, NOTICING AND PUBLIC CONTACT
N/A
ATTACHMENTS
A – Change in Total Fund Balances by Fund
B – Change in Total Fund Balances by CIP Project
C – Local Agency Investment Fund (LAIF) Quarterly Apportionment Rates
20
ATTACHMENT A
CHANGES IN TOTAL FUND BALANCE
Fund Description
Fund
Balance
7/1/09
Increase/
(Decrease)
Jul-Aug
Current
Revenue
Current
Expenditure Transfers
Fund
Balance
9/30/09
General
Undesignated Unreserved Balance857,524 (207,751) 534,405 1,879,051 - (694,873)
Reserved Fund Balance:
Petty Cash Reserve1,300 - - - - 1,300
Designated Fund Balances:- -
Designated for Operations 2,870,140 - - - - 2,870,140
Designated Economic Uncertainty 1,500,000 - - - - 1,500,000
Designated for Development 707,380 - - - (75,000) 632,380
Designated for Environmental 613,182 - - - (50,000) 563,182
Designated for Uncollected Deposits182,159 - - - - 182,159
Designated for Mid Pen Open Space 250,000 - - - (250,000) -
Designated for Hillside Reserve300,000 - - - - 300,000
Designated for CIP Matching Grant600,000 - - - - 600,000
Designated for CIP Transfer 300,000 - - - (300,000) -
Designated for Economic Stability25,000 - - - (25,000) -
Designated for Carryforward22,000 - - - (22,000) -
Special Revenue
Landscape/Lighting Districts359,917 (7,346) 2,041 17,238 - 337,375
CDBG Federal Grants- - - - - -
SHARP Loan209,175 - 284 - - 209,460
Capital Project
Street Projects1,926,230 88,968 48,018 29,943 - 2,033,274
Park and Trail Projects542,045 (6,973) 277,050 54,827 - 757,296
Facility Improvement Projects953,833 (70,466) 70,000 256,883 - 696,485
Administrative Projects163,910 (2,635) 50,000 15,062 - 196,212
Tree Fine Fund62,943 1,596 1,920 75 - 66,384
CIP Grant Fund(200,477) (70,090) 24,352 192,420 - (438,635)
Gas Tax Fund62,495 - - - - 62,495
Debt Service
Library Bond 931,361 (673,927) 4,632 - 262,066
Internal Service Fund
Liability/Risk Management202,872 (148,904) (1,834) - - 52,134
Workers Compensation123,034 15,145 (3,065) 1,057 - 134,058
Office Stores Fund39,633 6,864 - 2,819 - 43,677
Information Technology Services 174,838 24,134 - 16,468 - 182,504
Equipment Maintenance56,654 24,645 - 10,413 - 70,886
Building Maintenance208,842 93,240 - 56,309 - 245,773
Equipment Replacement 153,214 50,000 - - - 203,214
Technology Replacement 315,290 14,416 - 50,000 - 279,706
Trust/Agency
Library Fund354,394 (532) 925 - - 354,788
KSAR - Community Access TV84,603 (34,570) 139 - - 50,172
Total City14,953,491 (904,185) 1,008,868 2,582,565 (722,000) 11,753,611
21
ATTACHMENT B
FUND BALANCES BY CIP PROJECT
CIP Funds/Projects
Fund
Balance
7/1/09
Increase/
(Decrease)
Jul-Aug
Current
Revenue
Current
Expenditure Transfers
Fund
Balance
9/30/09
Street Projects
Traffic Safety90,472 - - - 90,472
Highway 9 Safety Project45,129 - - - 45,129
Annual Street Resurfacing Project233,602 90,002 48,018 10,219 361,404
Sidewalks Annual Project18,935 - - - 18,935
Saratoga Sunnyvale Road Resurfacing64,972 - - - 64,972
Traffic Signal @ Verde Vista Lane90,000 - - - 90,000
Fourth Street Bridge100,000 - - - 100,000
Quito Road Bridge Replacement Design9,730 - - - 9,730
Quito Road Bridge Construction115,726 - - - 115,726
Village Newsrack Enclosure23,307 - - - 23,307
Village Façade Program18,815 - - - 18,815
Solar Power Radar Feedback Signs24,158 - - - 24,158
El Quito Area Curb Replacement37,553 - - - 37,553
Sobey Road Culvert Repair150,000 - - - 150,000
Annual Storm Drain Upgrade246 - - 19,724 (19,478)
Village Trees & Lights at Sidestreets25,336 - - - 25,336
Village Pedestrian Enhancement9,128 - - - 9,128
Prospect Road Median151,036 - - - 151,036
City Entrance Sign/Monument23,788 - - - 23,788
Village-Streets cape Impv 517,188 - - - 517,188
Saratoga-Sunnyvale/Gateway Sidewalk4,107 - - - 4,107
Comer Drive Retaining Wall173,003 (1,034) - - 171,969
Total Street Projects1,926,230 88,968 48,018 29,943 - 2,033,274
Parks & Trails
Hakone Garden Koi Pond49,150 - - - 49,150
EL Quito Park Improvements43,905 - - - 43,905
Wildwood Park - Water Feature/Seating275 - - - 275
Historical Park Landscape33,890 - - - 33,890
Hakone Garden Retaining Wall & D/W142,829 - - - 142,829
Hakone Garden Upper Moon House 125,000 - - - 125,000
Kevin Moran Improvements69,083 (6,973) 27,050 2,817 86,344
West Valley Soccer Field(29,176) - - - (29,176)
Park/Trail Repairs7,748 - - 4,288 3,460
Trail Segment #3 Repair68,606 - - 7,912 60,694
Teerlink Ranch Trail14,850 - - 14,850 (0)
Tank Trail Repair- - - 24,960 (24,960)
Mid Pen O/S Land Purchase- - 250,000 - 250,000
CIP Allocation Fund15,885 - - - 15,885
Total Parks & Trails542,045 (6,973) 277,050 54,827 - 757,296
Facility Improvements
Warner Hutton House Improvements813 - - - 813
Facility Projects108,643 - - 73,236 35,407
Civic Center Improvement4,294 (340) - - 3,954
Theater Improvement68,518 13,117 - 6,460 75,175
Corp Yard - Men's Restroom1,829 (1,407) 70,000 292 70,131
Fire Alarm at McWilliams & Museum11,371 - - - 11,371
North Campus Improvements43,960 - - - 43,960
North Campus - Bldg Removal73,250 (1,189) - 50,673 21,388
Multi-Purpose Room Fund250,000 - - - 250,000
Corp Yard Solar Project93,250 - - - 93,250
Library HVAC Upgrade276,143 (80,646) - 126,222 69,275
Library - EXT Improvement10,000 - - - 10,000
McWilliams House Improvement10,000 - - - 10,000
Historical Park Fire Alarm System1,762 - - - 1,762
Total Facility Improvements953,833 (70,466) 70,000 256,883 - 696,486
Administrative Projects
Financial System Upgrade3,534 - - - 3,534
Document Imaging Project86,780 - - - 86,780
CDD Document Imaging Project36,635 (2,635) - 1,025 32,974
Website Development Project30,959 - - 14,037 16,922
IT Emergency Power Back- - 10,000 - 10,000
IT Server Room A/C- - 40,000 - 40,000
KSAR Equip Upgrades6,002 - - - 6,002
Total Administrative Projects163,910 (2,635) 50,000 15,062 - 196,212
Tree Fine Fund
Tree Fine Fund62,943 1,596 1,920 75 66,384
CIP Fund
CIP Grant Fund(200,477) (70,090) 24,352 192,420 (438,635)
Gax Fund
Gas Tax Fund62,495 - - - 62,495
Total CIP Funds3,510,979 (59,600) 471,340 549,209 - 3,373,511
22
ATTACHMENT C
23
SARATOGA CITY COUNCIL
MEETING DATE: November 4, 2009 AGENDA ITEM:
DEPARTMENT: Public Works CITY MANAGER: Dave Anderson
PREPARED BY: Iveta Harvancik DIRECTOR: John Cherbone
Senior Engineer Public Works Director
SUBJECT: Final map approval for two lots located at 15211 Hume Drive
Owner: Adel and Maria Khouja
RECOMMENDED ACTION:
1. Move to adopt Resolution granting final map approval of tentative map application No. SUB 09-0001 for two
lots located at 15211 Hume Drive.
REPORT SUMMARY:
Attached is a Resolution, which, if adopted, will grant final map approval for two lots, located at 15211 Hume Drive
(APN 510-01-016). Staff and the City Surveyor have examined the final map and related documents submitted to the
City in accordance with the provisions of Section 14.40.020 of the Municipal Code and it was determined that:
1. The final map substantially complies with the approved tentative map.
2. All conditions of the approved tentative map, as contained in Planning Commission Resolution
No. 09-031, have been completed or will be completed concurrent with development of the two lots.
3. The Subdivision Map Act, the City's Subdivision Ordinance and all other applicable provisions
of law have been complied with.
4. The final map is technically correct.
Consequently, the City Surveyor’s certificate has been executed on the final map and the final map has been filed
with the City Clerk pursuant to Section 14.40.040 of the Municipal Code for action by the City Council.
FISCAL IMPACTS:
The subdivider has paid $8,262.50 in Engineering Fees and $20,700 in Park Development Fees.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
24
The final map must either be approved or rejected by the City Council. If the map is rejected, it would be returned to
the subdivider with findings as to why the map was rejected.
ALTERNATIVE ACTION:
None in addition to the above.
FOLLOW UP ACTION:
The signed map will be released to the subdivider's Title Company for recordation along with recording instructions.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
ATTACHMENTS:
1. Site Map.
2. Parcel Map.
3. Resolution granting final map approval.
4. Planning Commission Resolution No. 08-015 approving the tentative map with conditions.
25
SITE MAP
Application Number:
Location:
APN:
Owner:
Date:
SUB 09-0001
15211 Hume Drive
510-01-016
Adel and Maria Khouja
November 4, 2009
±0 250 500 750 1,000125Feet
SITE
P a r k D r i v e
S. Park Drive
Robin Way
Pepper Lane
H
u
m
e
D
r
i
v
e
Saratoga-
Los Gatos Road
26
27
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
APPROVING THE FINAL MAP OF APPLICATION NO. SUB 09-0001
15211 Hume Drive
The City Council of the City of Saratoga hereby resolves as follows:
SECTION 1: Two lots as shown on that certain Parcel Map prepared by DMG Engineering,
Inc., dated September 2009, and filed with the City Clerk of the City of
Saratoga on November 4, 2009, are approved as TWO (2) individual lots.
SECTION 2: No easements are offered for dedication to public on said map.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 4th day of November, 2009 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Chuck Page, Mayor
ATTEST:
____________________________
Ann Sullivan, City Clerk
28
29
30
31
32
33
34
35
36
37
38
Page 1 of 3
SARATOGA CITY COUNCIL
MEETING DATE: November 4, 2009 AGENDA ITEM:
DEPARTMENT: Community Development CITY MANAGER: Dave Anderson
PREPARED BY: Cynthia McCormick, AICP DIRECTOR: John Livingstone AICP, Director
SUBJECT: FY 2009 – 2010 CDBG County/City Contract
RECOMMENDED ACTION:
Adopt a Resolution authorizing the City Manager to execute a $464,069.77 contract with Santa
Clara County for the FY 2009-2010 CDBG Program.
REPORT SUMMARY:
The Community Development Block Grant (CDBG) Program is federally funded by the United
States Department of Housing and Urban Development (HUD) to assist lower income and special
needs persons with housing and community development needs. The City of Saratoga is not
eligible to apply directly for entitlement funds, but may, qualify to receive such funds, as an
“Urban County” applicant, by entering into a Joint Exercise of Powers Agreement and
Cooperation Agreement 1 (JPA) with the County.
The County requests that cities receiving funds through the Urban County Program enter into a
contract regarding the receipt and expenditure of funds. While the fiscal year begins in July, there
is always a delay in receiving the new Contract from the County. The County has indicated that
there is no change in this contract from the prior year, which was reviewed by the City Attorney.
The availability of FY 2009-2010 CDBG funds was publicized during the month of December
2008. Seven applications were received during the application cycle. On March 18, 2009, the City
Council authorized the submittal of five FY 2009-2010 CDBG funded projects totaling $134,411.
The term of expenditure by the City is from July 1, 2009 to June 30, 2010.
The FY 2009-2010 CDBG Funds are currently allocated as follows:
1 The current JPA expires on September 30, 2011.
39
Page 2 of 3
New CDBG 2009-2010 Funded Projects
Saratoga Area Senior Coordinating Council - Adult Day Care Program $27,859.00
City of Saratoga ADA – Accessible Signal Program Phase III $22,161.00
City of Saratoga ADA –Access Ramp Historical Museum Phase II $10,000.00
ADA - Saratoga-Sunnyvale Road Curb Ramp Phase II $41,927.00
City of Saratoga ADA – City Hall Public Bathroom $4,464.00
Urban County Rehabilitation Services (City of Saratoga) $13,000.00
General Administration (City of Saratoga) $15,000.00
Subtotal $134,411.00
Carry-Over (Unused Funds) Projects from Prior Years
SHARP Revolving Housing Rehabilitation Program (2004) $77,020.77
SHARP Revolving Housing Rehabilitation Program (2005) $41,152.00
ADA - Saratoga-Sunnyvale Road Curb Ramp Phase I $63,698.00
ADA – Accessible Signal Program Phase I $74,526.00
City of Saratoga ADA – Accessible Signal Program Phase II $55,600.00
City of Saratoga ADA –Access Ramp Historical Museum $16,882.00
ADA – Theater Seating Project $780.00
Subtotal $329,658.77
TOTAL CDBG 2009-2010 funded
projects
$464,069.77
FISCAL IMPACTS:
If the City signs the County/City CDBG Contract, then the City becomes eligible to receive a new
allocation of $134,411.00 in CDBG funds. In addition, the City will have access to unexpended
funds in the amount of $329,658.77 from prior fiscal years for eligible FY 2009-2010 CDBG
activities.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
If the City does not sign the County/City Contract, this would jeopardize the City’s receipt of FY
2009-2010 CDBG funds as well as carry-over CDBG funds. In addition, without the new CDBG
funds, the City may have to fund previously approved CDBG activities with General Funds.
ALTERNATIVE ACTION:
Do not sign the County/City Contract
FOLLOW UP ACTION:
40
Page 3 of 3
Forward three signed copies of the County/City contract to Santa Clara County.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Posting of the Agenda
ATTACHMENTS:
1. Resolution
2. FY 2009-2010 County/City Contract
41
ATTACHMENT A
RESOLUTION NO. ________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
AUTHORIZING EXECUTION OF A CONTRACT WITH SANTA CLARA COUNTY FOR
THE FY 2009-2010 COMMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
WHEREAS, the City is participating as a member of the County of Santa Clara (County)
Community Development Block Grant Program (CDBG) Joint Powers Agreement; and
WHEREAS, the County has agreed to the use by the City, as a sub-recipient, of a portion
of the County’s CDBG Entitlement for a housing and community development program to be
operated within the County and which shall benefit low and very low income households; and
WHEREAS, on March 18, 2009 the City Council of the City of Saratoga approved the
expenditure of $134,411.00 in new CDBG funds for fiscal year 2009-2010; and
WHEREAS, the City Council has approved the expenditure of $329,658.77 in carry-over
CDBG funds from prior years.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga
hereby authorizes the City Manager to execute said CDBG County/City Contract in the total
amount of $464,069.77 for fiscal year 2009-2010.
PASSED AND ADOPTED this 4th day of November 2009, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
_______________________________________
Chuck Page, Mayor
ATTEST:
_____________________________________
Ann Sullivan, City Clerk
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
Exhibits A, B, C, D
DATE: 11/04/09
PROJECT #: SA-04-51
CATEGORY: Housing Public Service Non-Public Service
PROJECT TITLE: SHARP Revolving Housing Rehab Program
AGENCY NAME and ADDRESS: County of Santa Clara Office of Affordable Housing
2310 North First Street, Suite 100, San Jose CA 95131
PROJECT ADDRESS: n/a
EXECUTIVE DIRECTOR: n/a
PHONE: ________________ FAX: ____ E-MAIL: _____________________________
CONTACT (if other than Director): Tracy Cunningham
PHONE: 408-441-4323 FAX: 408-441-4333 E-MAIL: tracy.cunningham@ceo.sccgov.org
PROJECT DESCRIPTION: The Santa Clara County Housing Rehabilitation Program provides
low interest home loans to low and fixed income Saratoga residents. The program promotes
neighborhood stability by providing funds to help low or fixed income property owners make
necessary improvements to their homes. Funds in this project have been allocated to augment the
loan payments and paybacks for the housing rehabilitation loan fund.
PERFORMANCE MEASUREMENTS
Santa Clara County administers this program
IMPLEMENTATION TIME SCHEDULE
Santa Clara County administers this program
BUDGET
Total: $77,020.77 - Santa Clara County administers this program
60
Exhibits A, B, C, D
DATE: 11/04/09
PROJECT #: SA-05-51
CATEGORY: Housing Public Service Non-Public Service
PROJECT TITLE: SHARP Revolving Housing Rehab Program
AGENCY NAME and ADDRESS: County of Santa Clara Office of Affordable Housing
2310 North First Street, Suite 100, San Jose CA 95131
PROJECT ADDRESS: n/a
EXECUTIVE DIRECTOR: n/a
PHONE: ________________ FAX: ____ E-MAIL: _____________________________
CONTACT (if other than director): Tracy Cunningham
PHONE: 408-441-4323 FAX: 408-441-4333 E-MAIL: tracy.cunningham@ceo.sccgov.org
PROJECT DESCRIPTION: This project covers the cost of cooperative rehabilitation services
provided by the County to the City of Saratoga. These services include the bidding process,
inspections, work write-ups, project management, change-orders and close-outs.
PERFORMANCE MEASUREMENTS
Santa Clara County administers this program
IMPLEMENTATION TIME SCHEDULE
Santa Clara County administers this program
BUDGET
Total: $41,152 - Santa Clara County administers this program
61
Exhibits A, B, C, D
DATE: 11/04/09
PROJECT #: SA-08-42
CATEGORY: Housing Public Service Non-Public Service
PROJECT TITLE: ADA – Theater Seating
AGENCY NAME / ADDRESS: City of Saratoga Recreation Department
13777 Fruitvale Avenue, Saratoga CA 95070
PROJECT ADDRESS: 13777 Fruitvale Avenue, Saratoga CA 95070
EXECUTIVE DIRECTOR: Michael Taylor
PHONE: 408-868-1250 FAX: 408-868-1279 E-MAIL: mtaylor@saraotga.ca.us
CONTACT (if other than director): Thomas Scott
PHONE: 408-868-1277 FAX: 408-868-1279 E-MAIL: tscott@saraotga.ca.us
PROJECT DESCRIPTION: This project covers the cost of removing, purchasing, modifying,
and installing four (4) ADA stations and three (3) transfer stations. The seating will provide
wheelchair accessibility, specialized seating, transfer areas, and companion seating
arrangements.
PERFORMANCE MEASUREMENTS
GOAL
OBJECTIVE OUTCOME TOTAL
# TO BE
SERVED
UNIT
TYPE
# SERVED
PER QTR
Install ADA
compliant
seating in the
Saratoga Civic
Theater
Improve ADA
accessibility for
individuals using
the Theater
ADA seating will
improve
accessibility for
individuals at the
Theater
n/a n/a n/a
IMPLEMENTATION TIME SCHEDULE
SPECIFIC ACTIVITIES: This project has completed. Leftover funds have been authorized for
transfer.
BUDGET
$780
62
Exhibits A, B, C, D
DATE: 11/04/09
PROJECT #: SA-09-42
CATEGORY: Housing Public Service Non-Public Service
PROJECT TITLE: City of Saratoga ADA – Access Ramp Historical Museum (Phase I)
AGENCY NAME / ADDRESS: City of Saratoga Recreation Department
13777 Fruitvale Avenue, Saratoga CA 95070
PROJECT ADDRESS: 20450 Saratoga-Los Gatos Road, Saratoga CA 95070
EXECUTIVE DIRECTOR: Michael Taylor
PHONE: 408-868-1250 FAX: 408-868-1279 E-MAIL: mtaylor@saraotga.ca.us
CONTACT (if other than director): Thomas Scott
PHONE: 408-868-1277 FAX: 408-868-1279 E-MAIL: tscott@saraotga.ca.us
PROJECT DESCRIPTION: This project covers the cost of installing access ramps including
two ADA transfer points and two standard ADA hand railings to provide increased accessibility
at the Saratoga Historical Museum.
PERFORMANCE MEASUREMENTS
GOAL
OBJECTIVE OUTCOME TOTAL
# TO BE
SERVED
UNIT
TYPE
# SERVED
PER QTR
Install
access
ramps
and other
ADA
upgrades
Improve ADA
accessibility
for
individuals
visiting the
Museum
ADA upgrades
will improve
accessibility
for individuals
at the Museum
n/a n/a n/a
IMPLEMENTATION TIME SCHEDULE
SPECIFIC ACTIVITIES: The City hired a labor consultant to prepare the documents to send this
project out to bid. The City expects to receive bids in the 3rd quarter FY2010, and construction
completed in the 4th quarter.
BUDGET
$16,882
63
Exhibits A, B, C, D
DATE: 11/04/09
PROJECT #: SA-10-31
CATEGORY: Housing Public Service Non-Public Service
PROJECT TITLE: Saratoga Area Senior Coordinating Council – Adult Day Care Program
AGENCY NAME / ADDRESS: Saratoga Area Senior Coordinating Council
19655 Allendale Avenue, Saratoga CA 95070
PROJECT ADDRESS: 19655 Allendale Avenue, Saratoga CA 95070
CONTACT: Susan Huff PHONE: 408-868-1255 E-MAIL: shuff@sascc.org
PROJECT DESCRIPTION: This project covers the cost of 2 full-time Program Assistants and
2 part-time Program Assistants to run the Saratoga Adult Center. Program Assistants help with
planning, implementing, and evaluating the program which includes assisting program
participants with activities such as walking and eating.
PERFORMANCE MEASUREMENTS
GOAL
OBJECTIVES OUTCOME TOTAL
# TO BE
SERVED
UNIT
TYPE
SERVED
/ QTR
Help prevent or delay
institutionalization of
frail elderly, enable
them to remain in
their homes for as
long as possible, and
improve the quality of
life for participants
and caregivers.
Provide mental
& physical
stimulation by
providing
opportunities
for socializing
in a conducive
setting
Provide respite
for caregivers
and a higher
quality of life to
the frail elderly
at a lower cost to
both the family
members and
public agencies
50
(Some
individuals
return each
quarter)
individuals 40
IMPLEMENTATION TIME SCHEDULE
SPECIFIC
ACTIVITIES
Ongoing: Provide respite care, socialization, instruction, structured activities,
nutritious meals and snacks, etc.
BUDGET
Total: $27,859
64
Exhibits A, B, C, D
DATE: 11/04/09
PROJECT #: SA-10-42
CATEGORY: Housing Public Service Non-Public Service
PROJECT TITLE: City of Saratoga ADA – Access Ramp Historical Museum (Phase II)
AGENCY NAME / ADDRESS: City of Saratoga Recreation Department
13777 Fruitvale Avenue, Saratoga CA 95070
PROJECT ADDRESS: 20450 Saratoga-Los Gatos Road, Saratoga CA 95070
EXECUTIVE DIRECTOR: Michael Taylor
PHONE: 408-868-1250 FAX: 408-868-1279 E-MAIL: mtaylor@saraotga.ca.us
CONTACT (if other than director): Thomas Scott
PHONE: 408-868-1277 FAX: 408-868-1279 E-MAIL: tscott@saraotga.ca.us
PROJECT DESCRIPTION: This project covers the cost of installing access ramps including
two ADA transfer points and two standard ADA hand railings to provide increased accessibility
at the Saratoga Historical Museum.
PERFORMANCE MEASUREMENTS
GOAL
OBJECTIVE OUTCOME TOTAL
# TO BE
SERVED
UNIT
TYPE
# SERVED
PER QTR
Install
access
ramps
and other
ADA
upgrades
Improve ADA
accessibility
for
individuals
visiting the
Museum
ADA upgrades
will improve
accessibility
for individuals
at the Museum
n/a n/a n/a
IMPLEMENTATION TIME SCHEDULE
SPECIFIC ACTIVITIES: The City hired a labor consultant to prepare the documents to send this
project out to bid. The City expects to receive bids in the 3rd quarter FY2010, and construction
completed in the 4th quarter.
BUDGET
$10,000
65
Exhibits A, B, C, D
DATE: 11/04/09
PROJECT #: SA-09-53
CATEGORY: Housing Public Service Non-Public Service
PROJECT TITLE: Urban County Rehab Services
AGENCY NAME and ADDRESS: County of Santa Clara Office of Affordable Housing
2310 North First Street, Suite 100, San Jose CA 95131
PROJECT ADDRESS: n/a
EXECUTIVE DIRECTOR: n/a
PHONE: ________________ FAX: ____ E-MAIL: _____________________________
CONTACT (if other than director): Tracy Cunningham
PHONE: 408-441-4323 FAX: 408-441-4333 E-MAIL: tracy.cunningham@ceo.sccgov.org
PROJECT DESCRIPTION: This project covers the cost of cooperative rehabilitation services
provided by the County to the City of Saratoga. These services include the bidding process,
inspections, work write-ups, project management, change-orders and close-outs.
PERFORMANCE MEASUREMENTS
Santa Clara County administers this program
IMPLEMENTATION TIME SCHEDULE
Santa Clara County administers this program
BUDGET
Total: $13,000 - Santa Clara County administers this program
66
Exhibits A, B, C, D
DATE: 11/04/09
PROJECT #: SA-07-41
CATEGORY: Housing Public Service Non-Public Service
PROJECT TITLE: ADA-Saratoga-Sunnyvale Road Curb Ramp (Phase I)
AGENCY NAME / ADDRESS: City of Saratoga Public Works Department
13777 Fruitvale Avenue, Saratoga CA 95070
PROJECT ADDRESS: Saratoga-Sunnyvale Road, Saratoga CA 95070
EXECUTIVE DIRECTOR: John Cherbone
PHONE: 408-868-1241 FAX: 408-868-1281 E-MAIL: jcherbone@saraotga.ca.us
CONTACT (if other than director): Kristin Borel
PHONE: 408-868-1258 FAX: 408-868-1281 E-MAIL: kborel@saraotga.ca.us
PROJECT DESCRIPTION: This project (Phase I) covers the cost of installing curb ramps and
making other ADA upgrades to provide increased accessibility at intersection crosswalks and
along Saratoga-Sunnyvale Road. This project will include asphalt concrete dikes to close various
gaps on Saratoga-Sunnyvale Road.
PERFORMANCE MEASUREMENTS
GOAL
OBJECTIVE OUTCOME TOTAL
# TO BE
SERVED
UNIT
TYPE
SERVED
PER QTR
1 2 3 4
Install ADA curb ramps
at various locations
along Saratoga-
Sunnyvale Road
Improve ADA
accessibility at
these locations
ADA curb ramps will
improve accessibility
for individuals at
these locations
n/a
IMPLEMENTATION TIME SCHEDULE
SPECIFIC ACTIVITIES: Preliminary work has been completed including surveying and curb
layout. The City hired a labor consultant to prepare documents to send this project out to bid. The
City expects to send out the bid documents in Fiscal Year 2010.
BUDGET
$63,698
67
Exhibits A, B, C, D
DATE: 11/04/09
PROJECT #: SA-08-41
CATEGORY: Housing Public Service Non-Public Service
PROJECT TITLE: ADA- City of Saratoga ADA-Accessible Signal Program Phase 1
AGENCY NAME / ADDRESS: City o f Saratoga Public Works Department
13777 Fruitvale Avenue, Saratoga CA 95070
PROJECT ADDRESS: various
EXECUTIVE DIRECTOR: John Cherbone
PHONE: 408-868-1241 FAX: 408-868-1281 E-MAIL: jcherbone@saraotga.ca.us
CONTACT (if other than director): Kristin Borel
PHONE: 408-868-1258 FAX: 408-868-1281 E-MAIL: kborel@saraotga.ca.us
PROJECT DESCRIPTION: This project covers the cost of installing ADA audible signals for
visually-impaired citizens. The following is a list of proposed locations for the new signals.
PERFORMANCE MEASUREMENTS
GOAL
OBJECTIVE OUTCOME TOTAL
# TO BE
SERVED
UNIT
TYPE
SERVED
PER QTR
Install ADA
audible signals at
various locations
throughout the
City
Reduce pedestrian-
vehicle conflicts
and crashes at
signalized
intersections
ADA audible signals
will alert pedestrians
who are visually
impaired when the walk
interval begins at these
locations
n/a n/a n/a
IMPLEMENTATION TIME SCHEDULE
SPECIFIC ACTIVITIES: Bids for design should be received in the 2nd quarter of FY2010. Once
the design has been completed, the City will send out a request for construction bides. A contract
should be awarded and construction begun prior to the end of the 4th quarter.
BUDGET
$74,526
68
Exhibits A, B, C, D
DATE: 11/04/09
PROJECT #: SA-09-41
CATEGORY: Housing Public Service Non-Public Service
PROJECT TITLE: ADA- City of Saratoga ADA-Accessible Signal Program Phase 2
AGENCY NAME / ADDRESS: City o f Saratoga Public Works Department
13777 Fruitvale Avenue, Saratoga CA 95070
PROJECT ADDRESS: various
EXECUTIVE DIRECTOR: John Cherbone
PHONE: 408-868-1241 FAX: 408-868-1281 E-MAIL: jcherbone@saraotga.ca.us
CONTACT (if other than director): Kristin Borel
PHONE: 408-868-1258 FAX: 408-868-1281 E-MAIL: kborel@saraotga.ca.us
PROJECT DESCRIPTION: This project covers the cost of installing ADA audible signals for
visually-impaired citizens. The following is a list of proposed locations for the new signals.
PERFORMANCE MEASUREMENTS
GOAL
OBJECTIVE OUTCOME TOTAL
# TO BE
SERVED
UNIT
TYPE
SERVED
PER QTR
Install ADA
audible signals at
various locations
throughout the
City
Reduce pedestrian-
vehicle conflicts
and crashes at
signalized
intersections
ADA audible signals
will alert pedestrians
who are visually
impaired when the walk
interval begins at these
locations
n/a n/a n/a
IMPLEMENTATION TIME SCHEDULE
SPECIFIC ACTIVITIES: Bids for design should be received in the 2nd quarter of FY2010. Once
the design has been completed, the City will send out a request for construction bides. A contract
should be awarded and construction begun prior to the end of the 4th quarter.
BUDGET
$55,600
69
Exhibits A, B, C, D
DATE: 11/04/09
PROJECT #: SA-10-41
CATEGORY: Housing Public Service Non-Public Service
PROJECT TITLE: ADA- City of Saratoga ADA-Accessible Signal Program Phase 3
AGENCY NAME / ADDRESS: City o f Saratoga Public Works Department
13777 Fruitvale Avenue, Saratoga CA 95070
PROJECT ADDRESS: various
EXECUTIVE DIRECTOR: John Cherbone
PHONE: 408-868-1241 FAX: 408-868-1281 E-MAIL: jcherbone@saraotga.ca.us
CONTACT (if other than director): Kristin Borel
PHONE: 408-868-1258 FAX: 408-868-1281 E-MAIL: kborel@saraotga.ca.us
PROJECT DESCRIPTION: This project covers the cost of installing ADA audible signals for
visually-impaired citizens. The following is a list of proposed locations for the new signals.
PERFORMANCE MEASUREMENTS
GOAL
OBJECTIVE OUTCOME TOTAL
# TO BE
SERVED
UNIT
TYPE
SERVED
PER QTR
Install ADA
audible signals at
various locations
throughout the
City
Reduce pedestrian-
vehicle conflicts
and crashes at
signalized
intersections
ADA audible signals
will alert pedestrians
who are visually
impaired when the walk
interval begins at these
locations
n/a n/a n/a
IMPLEMENTATION TIME SCHEDULE
SPECIFIC ACTIVITIES: Bids for design should be received in the 2nd quarter of FY2010. Once
the design has been completed, the City will send out a request for construction bides. A contract
should be awarded and construction begun prior to the end of the 4th quarter.
BUDGET
$22,161
70
Exhibits A, B, C, D
DATE: 11/04/09
PROJECT #: SA-10-43
CATEGORY: Housing Public Service Non-Public Service
PROJECT TITLE: ADA-Saratoga-Sunnyvale Road Curb Ramp (Phase II)
AGENCY NAME / ADDRESS: City of Saratoga Public Works Department
13777 Fruitvale Avenue, Saratoga CA 95070
PROJECT ADDRESS: Saratoga-Sunnyvale Road, Saratoga CA 95070
EXECUTIVE DIRECTOR: John Cherbone
PHONE: 408-868-1241 FAX: 408-868-1281 E-MAIL: jcherbone@saraotga.ca.us
CONTACT (if other than director): Kristin Borel
PHONE: 408-868-1258 FAX: 408-868-1281 E-MAIL: kborel@saraotga.ca.us
PROJECT DESCRIPTION: This project (Phase II) covers the cost of installing curb ramps
and making other ADA upgrades to provide increased accessibility at intersection crosswalks
and along Saratoga-Sunnyvale Road. This project will include asphalt concrete dikes to close
various gaps on Saratoga-Sunnyvale Road.
PERFORMANCE MEASUREMENTS
GOAL
OBJECTIVE OUTCOME TOTAL
# TO BE
SERVED
UNIT
TYPE
SERVED
PER QTR
1 2 3 4
Install ADA curb ramps
at various locations
along Saratoga-
Sunnyvale Road
Improve ADA
accessibility at
these locations
ADA curb ramps will
improve accessibility
for individuals at
these locations
n/a
IMPLEMENTATION TIME SCHEDULE
SPECIFIC ACTIVITIES: Preliminary work has been completed including surveying and curb
layout. The City hired a labor consultant to prepare documents to send this project out to bid. The
City expects to send out the bid documents in Fiscal Year 2010.
BUDGET
$41,927
71
Exhibits A, B, C, D
DATE: 11/04/09
PROJECT #: SA-07-42
CATEGORY: Housing Public Service Non-Public Service
PROJECT TITLE: ADA – City Hall Public Bathroom
AGENCY NAME / ADDRESS: City of Saratoga Recreation Department
13777 Fruitvale Avenue, Saratoga CA 95070
PROJECT ADDRESS: 19655 Allendale Avenue, Saratoga CA 95070
EXECUTIVE DIRECTOR: Michael Taylor
PHONE: 408-868-1250 FAX: 408-868-1279 E-MAIL: mtaylor@saraotga.ca.us
CONTACT (if other than director): Thomas Scott
PHONE: 408-868-1277 FAX: 408-868-1279 E-MAIL: tscott@saraotga.ca.us
PROJECT DESCRIPTION: This project covers the cost of Design and Install automatic door
openers and closers to existing restroom(s).
PERFORMANCE MEASUREMENTS
GOAL
OBJECTIVE OUTCOME TOTAL
# TO BE
SERVED
UNIT
TYPE
SERVED
PER QTR
Design and
Install
automatic
door openers
and closers
Improve ADA
accessibility of
restroom(s)
Automatic door openers
and closers will improve
bathroom access and
egress for mobility
impaired individuals
n/a n/a n/a
IMPLEMENTATION TIME SCHEDULE
SPECIFIC ACTIVITIES: A request for proposals should go out during The 2nd quarter of
FY2010. Bids should be received in the 3rd quarter. A contract should be awarded and construction
begun during the 4th quarter.
BUDGET
$4,464
72
Exhibits A, B, C, D
DATE: 11/04/09
PROJECT #: SA-10-91
CATEGORY: Housing Public Service Non-Public Service
PROJECT TITLE: General Administration
AGENCY NAME / ADDRESS: City of Saratoga Community Development Department
13777 Fruitvale Avenue, Saratoga CA 95070
PROJECT ADDRESS: 13777 Fruitvale Avenue, Saratoga CA 95070
EXECUTIVE DIRECTOR: John Livingstone
PHONE: 408-868-1231 FAX: 408-868-1255 E-MAIL: jlivingstone@saraotga.ca.us
CONTACT (if other than director): Cynthia McCormick
PHONE: 408-868-1230 FAX: 408-868-1255 E-MAIL: cmccormick@saraotga.ca.us
PROJECT DESCRIPTION: The project covers costs for time spent by City Staff who
coordinates the Community Development Block Grant activities for the City of Saratoga.
Administration activities include preparing all related reports, contracts and correspondence;
managing the annual CDBG allocation disbursement process, monitoring the grantees, and
acting as a liaison between the City and the County HCDA Program.
PERFORMANCE MEASUREMENTS
N/A
IMPLEMENTATION TIME SCHEDULE
Ongoing: Staff performs CDBG administrative duties including, but not limited to, project
monitoring, report preparation, and attending meetings
BUDGET
Total: $15,000
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
Page 1 of 7
SARATOGA CITY COUNCIL
MEETING DATE: November 4, 2009 AGENDA ITEM:
DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson
PREPARED BY: Barbara Powell DIRECTOR:
Assistant City Manager
SUBJECT: Update of Saratoga’s Local Hazard Mitigation Plan (LHMP) matrices pursuant to
the Disaster Mitigation Act of 2000
RECOMMENDED ACTION:
Authorize the City Manager to submit the attached updated mitigation matrices to the Association
of Bay Area Governments (ABAG) and the Federal Emergency Management Agency (FEMA) for
their preliminary review and comment.
BACKGROUND:
In 2000, the federal government passed the Disaster Mitigation Act of 2000 (DMA 2000), which
requires all state and local governments (cities, counties and special districts) to develop
comprehensive LHMPs as a condition of eligibility for future hazard mitigation grants.
In 2007, the City submitted its LHMP (Attachment “A”) and accompanying mitigation matrices to
ABAG and FEMA, and FEMA approved them without any suggested revisions.
Pursuant to DMA 2000, there is a requirement to periodically update the mitigation matrices.
Therefore, staff has undertaken a review of the matrices and has made minor updates to them to
reflect any mitigation strategies undertaken by the City since the original submittal (Attachment
“B”). For example, under the Housing Mitigation Strategies, the City’s adoption of the 2007
California Building Code is reflected.
The steps involved in this process will be:
1. Initial submittal to ABAG and FEMA for review and comment.
2. Review of comments received and additional revisions, if needed
3. Review and approval by the City Council during a Public Hearing at a regularly scheduled
Council meeting.
4. Resubmittal to ABAG and FEMA for final review and approval.
88
Page 2 of 7
FISCAL IMPACTS:
There is no immediate fiscal impact associated with this recommendation.
CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS:
The City will be ineligible to apply for FEMA disaster mitigation grant funding.
ALTERNATIVE ACTION(S):
N/A
FOLLOW UP ACTION(S):
Implement Council direction
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Posting on City website
ATTACHMENTS:
Attachment “A” – City’s LHMP
Attachment “B” -- Mitigation Matrices
89
Page 3 of 7
Attachment “A”
ANNEX
Local Hazard Mitigation Plan
City of Saratoga
Introduction
The City of Saratoga is a small-sized city located in the western region of Santa Clara County,
California. The City has a population of 29,843 people, based on the 2000 census1. For Fiscal
Year 2006/2007, the City’s total general fund budget is $10,807,400. The City employs 56 full
time equivalents with additional temporary and seasonal workers. Law enforcement services are
provided under contract with the Santa Clara County Sheriff’s Office, and fire services are
provided jointly by the Santa Clara County Fire Department and the Saratoga Fire Protection
District.
The Planning Process
The process of preparing this plan was familiar to the City of Saratoga. The City has a Seismic
Safety and Safety Element to its General Plan that includes a discussion of fire, earthquake,
hazardous materials and flooding hazards. In addition, the City routinely enforces the
requirements of the California Environmental Quality Act (CEQA), which, since 1988, have
required mitigation for identified natural hazards. The City’s effort has focused on building on
these pre-existing programs and identifying gaps that may lead to disaster vulnerabilities, in order
to work on ways to address these risks through mitigation.
Many of the activities conducted by the City of Saratoga were fed into the planning process for
the multi-jurisdictional plan. The City participated in various ABAG workshops and meetings,
including the general “kick-off” meeting. In addition, the City has provided written and oral
comments on the multi-jurisdictional plan. Finally, the City provided information on facilities that
are viewed as “critical” to ABAG.
Key staff met to identify and prioritize mitigation strategies appropriate for the City. Staff
involved in these meetings included the Community Development Director, Building Official,
Public Works Director and Assistant City Manager, who is also the City’s Emergency Services
Manager, together with representatives from the Santa Clara County Sheriff’s Office, Santa Clara
County Fire Department and Saratoga Fire Protection District. The City provided the
opportunity for the public to comment on the DRAFT mitigation strategies selected by City staff
at the City Council meeting on February 7, 2007. The resolution adopting the plan and strategies
was on the City Council agenda on April 4, 2007. The mitigation strategies will become an
implementation appendix to the Seismic Safety and Safety Element of the City’s General Plan.
1 For complete Census information on this city, see http://www.bayareacensus.ca.gov/.
90
Page 4 of 7
Hazard and Risk Assessment
The ABAG multi-jurisdictional Local Hazard Mitigation Plan, to which this is an Annex, lists nine
hazards that impact the Bay Area, five related to earthquakes (faulting, shaking, earthquake-
induced landslides, liquefaction, and tsunamis) and four related to weather (flooding, landslides,
wildfires, and drought). These hazards also impact this community, except for tsunamis, based on
the City of Saratoga’s location in the Bay Area.
The City has undertaken a number of general hazard mapping activities, which are included in the
Seismic Safety and Safety Element. These maps may not be as current as those shown on the
ABAG website at http://quake.abag.ca.gov/mitigation/.
Information on disasters declared in Santa Clara County is available at
http://quake.abag.ca.gov/mitigation/disaster-history.html.
The City examined the hazard exposure of City urban and non-urban land based on the
information on ABAG’s website at http://quake.abag.ca.gov/mitigation/pickdbh2.html. Of
the 7,785 acres (7,242 urban and 544 non-urban) in the City,
¨ Earthquake faulting – While no active faults are mapped in the city by the California
Geological Survey as part of the Alquist-Priolo Earthquake Fault Zoning Act, maps of
Known Active Near-Source Zones prepared for use with the 1997 Uniform Building
Code indicate that most of the City is located within 2 km of a designated active Type
B fault termed the "Monte Vista-Shannon Fault". This seismic source actually
includes several different traces of front-range thrust faults including the Berrocal,
Monta Vista, Shannon and other unnamed and poorly identified faults of uncertain
activity. The activity and locations of these fault traces is currently a subject of
ongoing research by the U.S. Geological Survey. New residential development
proposed over or near these fault traces must be supported by a Fault Hazard
Investigation (report) that is evaluated during the City's Geotechnical Peer Review
process.
¨ Earthquake shaking – 7,752 acres are in the two highest categories of shaking
potential, in large part because of the City’s location on the Santa Clara Valley floor.
¨ Earthquake-induced landslides – the California Geological Survey has reported 3,677
acres are not in their study zone, 498 acres are within their study zone and 3,611 have
not yet been evaluated.
¨ Earthquake liquefaction – 960 acres are in areas of moderate, high, or very high
liquefaction susceptibility.
¨ Tsunamis – Based on the City’s location, tsunamis are not a hazard.
¨ Flooding – 104 acres are in the 100-year flood plain, while an additional 7,392 acres
are in other less flood-prone areas; the remainder is not subject to flooding.
¨ Landslides – 482 acres were classified as within a “mostly landslide area” while 2,688
acres were designated “few landslides”; the remainder had no landslides.
¨ Wildfires – 5,822 acres are in wildland-urban interface threat areas although only 466
acres were considered high, 254 very high and 0 extreme threat.
¨ Dam Inundation – 77 acres are subject to dam inundation.
¨ Drought – all 7,785 acres are subject to drought.
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The City also examined the hazard exposure of infrastructure based on the information on
ABAG’s website at http://quake.abag.ca.gov/mitigation/pickdbh2.html. Of the 179 miles of
roadway in the City,
¨ Earthquake faulting – See urban and non-urban land use above.
¨ Earthquake shaking – 178 miles of roadway are within the highest two categories of
shaking potential.
¨ Earthquake-induced landslides – of the 179 miles of roadway, the California
Geological Survey has included 12 miles in their study zone; 17 miles have yet to be
evaluated.
¨ Earthquake liquefaction – 24 miles of roadway are in areas of moderate, high, or very
high liquefaction susceptibility.
¨ Tsunamis – Based on the City’s location, tsunamis are not a hazard in the City of
Saratoga.
¨ Flooding – 2 miles of roadway are in the 100-year flood plain, while an additional 170
miles are in other less flood-prone areas; the remainder is not subject to flooding.
¨ Landslides – 7 miles of road are within existing landslide areas and an additional 48
miles were designated as subject to few landslides.
¨ Wildfires – 13 miles of roadway are subject to high or very high wildfire threat; 117
miles of roads are in wildland-urban interface threat areas.
¨ Dam Inundation – 2 miles of roadway are in an area subject to dam inundation.
¨ Drought – is not a hazard for roadways.
Finally, the City examined the hazard exposure of critical health care facilities, schools, and city-
owned buildings based on the information on ABAG’s website at
http://quake.abag.ca.gov/mitigation/pickcrit.html. Of the critical facilities in the City,
¨ Earthquake faulting – See urban and non-urban land use above.
¨ Earthquake shaking – Three long term care facilities, 11 schools, and 31 public
facilities (owned by the City, County or a school district) are in the highest two
categories of shaking potential.
¨ Earthquake-induced landslides – no critical facilities are located in such areas.
¨ Earthquake liquefaction – No critical health care facilities are in areas of moderate,
high, or very high liquefaction susceptibility. However, three City-owned facilities and
one school are located in an area of moderate earthquake liquefaction susceptibility.
¨ Tsunamis – Based on the City’s location, tsunamis are not a hazard in the City of
Saratoga.
¨ Flooding – Four city-owned facilities are in the 100-year flood plain. Two long term
health care facilities, 12 schools, 27 public facilities are located in other less flood-
prone areas.
¨ Landslides – One long term care facility and one public facility are located in areas
with “few landslides”; 9 public facilities are in locations designated “mostly a landslide
area”
¨ Wildfires – one public facility is located in a very high wildfire threat area.
¨ Dam Inundation – No critical facilities are subject to dam inundation.
¨ Drought – Drought will not affect city buildings directly. Additionally, the City does
not operate a water-supply distribution system.
In spite of the areas of the City located in flood-prone areas, there are no repetitive loss properties
in the City based on the information at http://quake.abag.ca.gov/mitigation/pickflood.html.
92
Page 6 of 7
The City plans to work with ABAG during 2007 to improve the risk assessment information being
compiled by ABAG by providing information on unreinforced masonry buildings and soft-story
apartments located in the City. All unreinforced masonry buildings in the City have been
retrofitted for life safety.
Drought, though a potential problem in the City, is not fully assessed. The City will work with
ABAG and various water supply agencies on this issue.
The City plans to work with ABAG to develop specific information about the kind and level of
damage to buildings, infrastructure, and critical facilities which might result from any of the
hazards previously noted.
As these impacts are not fully developed, the City has reviewed the hazards identified and ranked
the hazards based on past disasters and expected future impacts. The conclusion is that
earthquakes (particularly shaking) and flooding pose a significant risk for potential loss.
Mitigation Activities and Priorities
As a participant in the ABAG multi-jurisdictional planning process, City of Saratoga staff helped
in the development and review of the comprehensive list of mitigation strategies in the overall
multi-jurisdictional plan. The list was discussed at various meetings with the Community
Development Director, Building Official, Public Works Director, Assistant City Manager and
representatives from the Santa Clara County Sheriff’s Office, Santa Clara County Fire
Department and Saratoga Fire Protection District. At these meetings, all of the mitigation
strategies were reviewed. The tentative decision on priority was made based on a variety of
criteria, not simply on an economic cost-benefit analysis. These criteria include being technically
and administratively feasible, politically acceptable, socially appropriate, legal, economically
sound, and not harmful to the environment or our heritage.
Over time, we are committed to developing better hazard and risk information to use in making
those trade-offs. We are not trying to create a disaster-proof region, but a disaster-resistant one.
In addition, several of the strategies involve existing City programs.
These draft priorities were submitted to the City Manager, Santa Clara County Fire, Saratoga Fire
Department and the Santa Clara County Sheriff’s Office for review. The draft priorities were then
provided to the City Council on February 7, 2007. The public was provided with an opportunity
to comment on the DRAFT priorities. The final strategies (as shown in the attached Table) will
become an Implementation Appendix to the City’s Seismic Safety and Safety Element.
The Plan Maintenance and Update Process
93
Page 7 of 7
The City Manager’s Office will ensure that monitoring of this Annex will occur. The plan will be
monitored on an on-going basis. However, the major disasters affecting our community, legal
changes, notices from ABAG as the lead agency in this process, and other triggers will be used.
Finally, the Annex will be a discussion item on the agenda of the meeting of City department
heads at least once a year in April. At that meeting, the department heads will focus on evaluating
the Annex in light of technological and political changes during the past year or other significant
events. This group will be responsible for determining if the plan should be updated.
The City of Saratoga is committed to reviewing and updating this plan annex at least once every
five years, as required by the Disaster Mitigation Act of 2000. The City’s Assistant City Manager
will contact ABAG four years after this plan is approved to ensure that ABAG plans to undertake
the plan update process. If so, the City again plans to participate in the multi-jurisdictional plan.
If ABAG is unwilling or unable to act as the lead agency in the multi-jurisdictional effort, other
agencies will be contacted, including the County’s Office of Emergency Services. Counties should
then work together to identify another regional forum for developing a multi-jurisdictional plan.
The public will continue to be involved whenever the plan is updated and as appropriate during
the monitoring and evaluation process. Prior to adoption of updates, the City will provide the
opportunity for the public to comment on the updates. A public notice will be posted prior to the
meeting to announce the comment period and meeting logistics.
94
Infrastructure Mitigation Strategies
2009 Strategy
Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if existing
program), Estimated Cost and
Possible Funding Agency (if high
priority), Estimated Date of
Completion (if study), WHY if not
same as regional priority, OR Other
Comments
INFR - a - Multi-Hazard (…owned by the infrastructure provider filling out this form, including a city, county, or special district)
a-1 a-1Assess the vulnerability of critical facilities owned
by infrastructure operators to damage in natural
disasters or security threats, including fuel tanks
and facilities owned outside of the Bay Area that
can impact service delivery within the region. Note -
Infrastructure agencies, departments, and districts
are those that operate transportation and utility
facilities and networks.
EQ
LS
WF
FL
SEC X
The City is in agreement with this
strategy; however, we do not have
a lead role in its implementation.
a-2 a-2 If a dam owner, comply with State of California and
federal requirements to assess the vulnerability of
dams to damage from earthquakes, seiches,
landslides, liquefaction, or security threats.
EQ
LS
WF
FL
SEC
X The City does not own any dams.
a-3 a-3 Encourage the cooperation of utility system
providers and cities, counties, and special districts,
and PG&E to develop strong and effective
mitigation strategies for infrastructure systems and
facilities.
EQ
LS
WF
FL
DR
SEC
X Public Works
Department
a-4 a-4Retrofit or replace critical lifeline infrastructure
facilities and/or their backup facilities that are
shown to be vulnerable to damage in natural
disasters.
EQ
LS
WF
FL
SEC
X Public Works
Department
a-5 a-5 Support and encourage efforts of other (lifeline
infrastructure) agencies as they plan for and
arrange financing for seismic retrofits and other
disaster mitigation strategies. (For example, a city
might pass a resolution in support of a transit
agency’s retrofit program.)
EQ
LS
WF
FL
DR
SEC
X Public Works
Department
1 of 12
95
Infrastructure Mitigation Strategies
2009 Strategy
Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if existing
program), Estimated Cost and
Possible Funding Agency (if high
priority), Estimated Date of
Completion (if study), WHY if not
same as regional priority, OR Other
Comments
a-6 a-6 Develop a plan for speeding the repair and
functional restoration of water and wastewater
systems through stockpiling of shoring materials,
temporary pumps, surface pipelines, portable
hydrants, and other supplies, such as those
available through the Water /Wastewater Agency
Response Network (WARN). Communicate that
plan to local governments and critical facility
operators.
EQ
LS
WF
FL
DR
SEC X
The City is in agreement with this
strategy; however, we do not have
a lead role in its implementation.
a-7 a-7 Engage in, support, and/or encourage research by
others (such as USGS, universities, or PEER) on
measures to further strengthen transportation,
water, sewer, and power systems so that they are
less vulnerable to damage in disasters.
EQ
LS
WF
FL
DR
SEC
X Public Works
Department
a-8 a-8 Pre-position emergency power generation capacity
(or have rental/lease agreements for these
generators) in critical buildings of cities, counties,
and special districts to maintain continuity of
government and services.
EQ
LS
WF
FL
SEC
X Facilities Division
a-9 a-9(REWORDED) Ensure that critical intersection
traffic lights function following loss of power by
installing battery back-ups, emergency
generators, or lights powered by alternative
energy sources such as solar. Proper
functioning of these lights is essential for rapid
evacuation, such as with hazmat releases
resulting from natural disasters.
EQ
LS
WF
FL
SEC X Public Works
Department
a-10 a-10 Develop unused or new pedestrian rights-of-way as
walkways to serve as additional evacuation routes
(such as fire roads in park lands).
EQ
LS
WF
FL
SEC
X Public Works
Department
a-11 a-11Minimize the likelihood that power interruptions will
adversely impact lifeline utility systems or
critical facilities by ensuring that they have
adequate back-up power.
EQ
LS
WF
FL
SEC
X Public Works
Department
2 of 12
96
Infrastructure Mitigation Strategies
2009 Strategy
Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if existing
program), Estimated Cost and
Possible Funding Agency (if high
priority), Estimated Date of
Completion (if study), WHY if not
same as regional priority, OR Other
Comments
a-12 a-12 Encourage replacing above ground electric and
phone wires and other structures with underground
facilities, and use the planning-approval process to
ensure that all new phone and electrical utility lines
are installed underground.
EQ
LS
WF
FL
SEC
X Public Works
Department
The City is in agreement with this
strategy; however, we do not have
a lead role in its implementation.
a-13 a-13 If you own a dam, coordinate with the State
Division of Safety of Dams to ensure an adequate
timeline for the maintenance and inspection of
dams, as required of dam owners by State law, and
communicate this information to local
governments and the public.
EQ
LS
WF
FL
SEC
X The City does not own any dams.
a-14 a-14 Encourage communication between State
Emergency Management Agency (CalEMA),
FEMA, and utilities related to emergencies
occurring outside of the Bay Area that can affect
service delivery in the region.
EQ
LS
WF
FL
DR
SEC
X
City Manager's
Office; Emergency
Preparedness
Coordinator
a-15 a-15 Ensure that transit operators, private ambulance
companies, cities, and/or counties have
mechanisms in place for medical transport during
and after disasters that take into consideration the
potential for reduced capabilities of roads following
these same disasters.
EQ
LS
WF
FL
SEC
X
Saratoga Fire
Protection District
and Santa Clara
County Fire
Department
a-16 new Recognize that heat emergencies produce the
need for non-medical transport of people to
cooling centers by ensuring that (1) transit
operators have plans for non-medical transport
of people during and after such emergencies
including the use of paratransit and (2) cities,
counties, and transit agencies have developed
ways to communicate the plan to the public.
Heat
X
City Manager's
Office; Emergency
Preparedness
Coordinator
a-17 a-16Effectively utilize the Regional Transportation
Management Center (TMC) in Oakland, the
staffing of which is provided by Caltrans, the CHP
and MTC. The TMC is designed to maximize
safety and efficiency throughout the highway
system. It includes the Emergency Resource
Center (ERC) which was created specifically for
primary planning and procedural disaster
management. RESPONSIBLE AGENCY: MTC
only.
EQ
LS
WF
FL
SEC X MTC
3 of 12
97
Infrastructure Mitigation Strategies
2009 Strategy
Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if existing
program), Estimated Cost and
Possible Funding Agency (if high
priority), Estimated Date of
Completion (if study), WHY if not
same as regional priority, OR Other
Comments
a-18 new Develop (with the participation of paratransit
providers, emergency responders, and public
health professionals) plans and procedures for
parasit system response and recovery from
disasters.
EQ
LS
WF
FL
Heat
SEC
X
The City is in agreement with this
strategy; however, we do not have
a lead role in its implementation.
a-19 new Coordinate with other critical infrastruture
facilities to establish plans for delivery of water
and wastewater treatment chemicals.
EQ
LS
WF
FL
SEC
X
The City is in agreement with this
strategy; however, we do not have
a lead role in its implementation.
a-20 new Establish plans for delivery of fuel to critical
infrastructure providers.
EQ
LS
WF
FL
SEC
X
The City is in agreement with this
strategy; however, we do not have
a lead role in its implementation.
a-21 new As an infrastructure operator, designate a back-
up Emergency Operations Center with
redundant communications systems.
EQ
LS
WF
FL
SEC
X
City Manager's
Office; Emergency
Preparedness
Coordinator
a-22new Monitor scientific studies of the Sacramento-
San Joaquin Delta and policy decisions related
to the long-term disaster resistance of that
Delta system to ensure that decisions are made
based on comprehensive analysis and in a
scientifically-defensible manner. Levee failure
due to earthquakes, flooding, and climate
change (including sea level rise and more
frequent and more severe flooding) are all of
concern. The long-term health of the Delta area
is critical to the Bay Area’s water supply, is
essential for the San Francisco Bay and
estuary’s environmental health, provides
recreation opportunities for Bay Area residents,
and provides the long-term sustainability of
Delta communities. While only part of the Delta
is within the nine Bay Area counties covered by
this multi-jurisdictional LHMP, the Delta is tied
to the infrastructure, water supply, and
economy of the Bay Area.
EQ
FL
X
INFR - b - Earthquakes
4 of 12
98
Infrastructure Mitigation Strategies
2009 Strategy
Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if existing
program), Estimated Cost and
Possible Funding Agency (if high
priority), Estimated Date of
Completion (if study), WHY if not
same as regional priority, OR Other
Comments
b-1 b-1 Expedite the funding and retrofit of seismically-
deficient city- and county-owned bridges and road
structures by working with Caltrans and other
appropriate governmental agencies.
EQ
X Public Works
Department
b-2 b-2 Establish a higher priority for funding seismic
retrofit of existing transportation and infrastructure
systems (such as BART) than for expansion of
those systems.
EQ
X
b-3 b-3 Include “areas subject to high ground shaking,
earthquake-induced ground failure, and surface
fault rupture” in the list of criteria used for
determining a replacement schedule for pipelines
(along with importance, age, type of construction
material, size, condition, and maintenance or repair
history).
EQ
X
The City is in agreement with this
strategy; however, we do not have
a lead role in its implementation.
b-4 b-4 Install specially-engineered pipelines in areas
subject to faulting, liquefaction, earthquake-induced
landsliding, or other earthquake hazard.
EQ
X
The City is in agreement with this
strategy; however, we do not have
a lead role in its implementation.
b-5 b-5 Replace or retrofit water-retention structures that
are determined to be structurally deficient,
including levees, dams, reservoirs and tanks.
EQ
X
The City is in agreement with this
strategy; however, we do not have
a lead role in its implementation.
b-6 b-6 Install portable facilities (such as hoses, pumps,
emergency generators, or other equipment) to allow
pipelines to bypass failure zones such as fault
rupture areas, areas of liquefaction, and other
ground failure areas (using a priority scheme if
funds are not available for installation at all needed
locations).
EQ
X
The City is in agreement with this
strategy; however, we do not have
a lead role in its implementation.
b-7 b-7 Install earthquake-resistant connections when
pipes enter and exit bridges and work with bridge
owners to encourage retrofit of these
structures.
EQ
X
The City is in agreement with this
strategy; however, we do not have
a lead role in its implementation.
b-8 b-8 Comply with all applicable building and fire codes,
as well as other regulations (such as state
requirements for fault, landslide, and liquefaction
investigations in particular mapped areas) when
constructing or significantly remodeling
infrastructure facilities.
EQ
X
Public Works
Department &
Facilities Division
b-9 b-9 Clarify to workers in critical facilities and
emergency personnel, as well as to elected officials
and the public, the extent to which the facilities are
expected to perform only at a life safety level
(allowing for the safe evacuation of personnel) or
are expected to remain functional following an
earthquake.
EQ
X
5 of 12
99
Infrastructure Mitigation Strategies
2009 Strategy
Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if existing
program), Estimated Cost and
Possible Funding Agency (if high
priority), Estimated Date of
Completion (if study), WHY if not
same as regional priority, OR Other
Comments
b-10 b-10 Develop a water-based transportation “system”
across the Bay for use in the event of major
earthquakes. Implementation of such a system
could prove extremely useful in the event of
structural failure of either the road-bridge systems
or BART and might serve as an adjunct to existing
transportation system elements in the movement of
large numbers of people and/or goods.
EQ
X
The City is in agreement with this
strategy; however, we do not have
a lead role in its implementation.
6 of 12
100
Infrastructure Mitigation Strategies
2009 Strategy
Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if existing
program), Estimated Cost and
Possible Funding Agency (if high
priority), Estimated Date of
Completion (if study), WHY if not
same as regional priority, OR Other
Comments
INFR - c - Wildfire
c-1 c-1 Ensure a reliable source of water for fire
suppression (meeting acceptable standards for
minimum volume and duration of flow) for existing
and new development.
WF
X
Saratoga Fire
Protection District
and Santa Clara
County Fire
Department
c-2 c-2 Develop a coordinated approach between fire
jurisdictions and water supply agencies to identify
needed improvements to the water distribution
system, initially focusing on areas of highest
wildfire hazard (including wildfire threat areas
and in wildland-urban-interface areas).
WF
X
Saratoga Fire
Protection District
and Santa Clara
County Fire
Department
c-3 c-3 Develop a defensible space vegetation program
that includes the clearing or thinning of (a) non-fire
resistive vegetation within 30 feet of access and
evacuation roads and routes to critical facilities, or
(b) all non-native species (such as eucalyptus and
pine, but not necessarily oaks) within 30 feet of
access and evacuation roads and routes to critical
facilities.
WF
X
Saratoga Fire
Protection District
and Santa Clara
County Fire
Department
c-4 c-4 For new development, ensure all dead-end
segments of public roads in high hazard areas have
at least a “T” intersection turn-around sufficient for
typical wildland fire equipment.
WF
X Public Works
Department
c-5 c-5 For new development, enforce minimum road
width of 20 feet with an additional 10-foot clearance
on each shoulder on all driveways and road
segments greater than 50 feet in length in wildfire
hazard areas.
WF
X
Saratoga Fire
Protection District
and Santa Clara
County Fire
Department
c-6 c-6 Require that development in high fire hazard areas
provide adequate access roads (with width and
vertical clearance that meet the minimum
standards of the Fire Code or relevant local
ordinance), onsite fire protection systems,
evacuation signage, and fire breaks.
WF
X
Saratoga Fire
Protection District
and Santa Clara
County Fire
Department
c-7 c-7 Ensure adequate fire equipment road or fire road
access to developed and open space areas.
WF X SFPD and SCCFD
c-8 c-8 Maintain fire roads and/or public right-of-way roads
and keep them passable at all times.
WF X Public Works
Department
INFR - d - Flooding
d-1 d-1 Conduct a watershed analysis of runoff and
drainage systems to predict areas of insufficient
capacity in the storm drain and natural creek
system.
FL
X Santa Clara Valley
Water District
7 of 12
101
Infrastructure Mitigation Strategies
2009 Strategy
Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if existing
program), Estimated Cost and
Possible Funding Agency (if high
priority), Estimated Date of
Completion (if study), WHY if not
same as regional priority, OR Other
Comments
d-2 d-2 Develop procedures for performing a watershed
analysis to look at the impact of development on
flooding potential downstream, including
communities outside of the jurisdiction of proposed
projects.
FL
X Santa Clara Valley
Water District
d-3 d-3 Conduct a watershed analysis at least once every
ten years unless there is a major development in
the watershed or a change in the Land Use
Element of the Genral Plan of the cities or
county within the watershed.
FL
X Santa Clara Valley
Water District
d-4 d-4 Assist, support, and/or encourage the U.S. Army
Corp of Engineers, various Flood Control and
Water Conservation Districts, and other
responsible agencies to locate and maintain
funding for the development of flood control
projects that have high cost-benefit ratios (such as
through the writing of letters of support and/or
passing resolutions in support of these efforts).
FL
X Public Works
Department
d-5 d-5 Pursue funding for the design and construction of
storm drainage projects to protect vulnerable
properties, including property acquisitions,
upstream storage such as detention basins, and
channel widening with the associated right-of-way
acquisitions, relocations, and environmental
mitigations.
FL
X Santa Clara Valley
Water District
d-6 d-6 Continue to repair and make structural
improvements to storm drains, pipelines, and/or
channels to enable them to perform to their design
capacity in handling water flows as part of regular
maintenance activities. (This strategy has the
secondary benefit of addressing fuel, chemical,
and cleaning product issues.)
FL
X Public Works
Department
d-7 d-7 Continue maintenance efforts to keep storm drains
and creeks free of obstructions, while retaining
vegetation in the channel (as appropriate), to allow
for the free flow of water.
FL
X Public Works
Department
d-8 d-8 Enforce provisions under creek protection,
stormwater management, and discharge control
ordinances designed to keep watercourses free of
obstructions and to protect drainage facilities to
conform with the Regional Water Quality Control
Board's Best Management Practices.
FL
X Public Works
Department
8 of 12
102
Infrastructure Mitigation Strategies
2009 Strategy
Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if existing
program), Estimated Cost and
Possible Funding Agency (if high
priority), Estimated Date of
Completion (if study), WHY if not
same as regional priority, OR Other
Comments
d-9 d-9 Develop an approach and locations for various
watercourse bank protection strategies, including
for example, (1) an assessment of banks to
inventory areas that appear prone to failure, (2)
bank stabilization, including installation of rip rap,
or whatever regulatory agencies allow (3)
stream bed depth management using dredging, and
(4) removal of out-of-date coffer dams in rivers and
tributary streams.
FL
X Santa Clara Valley
Water District
d-10 d-10Use reservoir sediment or reed removal as one
way to increase storage for both flood control and
water supply.
FL X Santa Clara Valley
Water District
d-11 d-11 Identify critical locally-owned bridges affected by
flooding and either elevate them to increase
stream flow and maintain critical ingress and
egress routes or modify the channel to achieve
equivalent objectives.
FL
X Public Works
Department
d-12 d-12Provide or support the mechanism to expedite the
repair or replacement of levees that are vulnerable
to collapse from earthquake-induced shaking or
liquefaction, rodents, and other concerns,
particularly those protecting critical infrastructure.
FL
X
The City is in agreement with this
strategy; however, we do not have
a lead role in its implementation.
d-13 d-13 Ensure that utility systems in new developments are
constructed in ways that reduce or eliminate flood
damage.
FL
X Public Works
Department
d-14 d-14 Determine whether or not wastewater treatment
plants are protected from floods, and if not,
investigate the use of flood-control berms to not
only protect from stream or river flooding, but also
increasing plant security.
FL
X
The City is in agreement with this
strategy; however, we do not have
a lead role in its implementation.
d-15 d-15 Work cooperatively with water agencies, flood
control districts, Caltrans, and local transportation
agencies to determine appropriate performance
criteria for watershed analysis.
FL
X Public Works
Department
d-16 d-16 Work for better cooperation among the patchwork
of agencies managing flood control issues.
FL X Public Works
Department
d-17 d-17 Improve monitoring of creek and watercourse
flows to predict potential for flooding downstream
by working cooperatively with land owners and
the cities and counties in the watershed.
FL
X Santa Clara Valley
Water District
9 of 12
103
Infrastructure Mitigation Strategies
2009 Strategy
Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if existing
program), Estimated Cost and
Possible Funding Agency (if high
priority), Estimated Date of
Completion (if study), WHY if not
same as regional priority, OR Other
Comments
d-18 new Using criteria developed by EPA for asset
management, inventory existing assets, the
condition of those assets, and improvements
needed to protect and maintain those assets.
Capture this information in a Geographic
Information System (GIS) and use it to select
locations for creek monitoring gauges.
FL
X Santa Clara Valley
Water District
10 of 12
104
Infrastructure Mitigation Strategies
2009 Strategy
Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if existing
program), Estimated Cost and
Possible Funding Agency (if high
priority), Estimated Date of
Completion (if study), WHY if not
same as regional priority, OR Other
Comments
INFR - e - Landslides
e-1 e-1 Include “areas subject to ground failure” in the list
of criteria used for determining a replacement
schedule (along with importance, age, type of
construction material, size, condition, and
maintenance or repair history) for pipelines.
LS
X
e-2 e-2 Establish requirements in zoning ordinances to
address hillside development constraints in areas
of steep slopes that are likely to lead to excessive
road maintenance or where roads will be difficult to
maintain during winter storms due to landsliding.
LS
X
Community
Development
Department
Ord. 71-113
INFR - f - Building Reoccupancy
f-1 f-1 Ensure that critical buildings owned or leased by
special districts or private utility companies
participate in a program similar to San Francisco’s
Building Occupancy Resumption Program (BORP).
The BORP program permits owners of buildings to
hire qualified engineers to create facility-specific
post-disaster inspection plans and allows these
engineers to become automatically deputized as
City/County inspectors for these buildings in the
event of an earthquake or other disaster. This
program allows rapid reoccupancy of the buildings.
Note - A qualified (deleted structural) engineer is
a California licensed engineer with relevant
experience.
EQ
LS
WF
FL
SEC
X
The City is in agreement with this
strategy; however, we do not have
a lead role in its implementation.
INFR - g - Public Education
g-1 g-1 Provide materials to the public related to planning
for power outages.
EQ
LS
WF
FL
SEC
X
g-2 g-2 Provide materials to the public related to family and
personal planning for delays due to traffic or road
closures, or due to transit system disruption,
due to disasters.
EQ
LS
WF
FL
SEC
X
11 of 12
105
Infrastructure Mitigation Strategies
2009 Strategy
Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if existing
program), Estimated Cost and
Possible Funding Agency (if high
priority), Estimated Date of
Completion (if study), WHY if not
same as regional priority, OR Other
Comments
g-3 g-3 Provide materials to the public related to coping
with reductions in water supply or contamination of
that supply BEYOND regulatory notification
requirements.
EQ
LS
WF
FL
DR
SEC
X
g-4 g-4 Provide materials to the public related to coping
with disrupted storm drains, sewage lines, and
wastewater treatment (such as that developed by
ABAG's Sewer Smart Program).
EQ
LS
WF
FL
DR
SEC
X
g-5 g-5 Facilitate and/or coordinate the distribution of
emergency preparedness or mitigation materials
that are prepared by others, such as by making the
use of the internet or other electronic means, or
placing materials on community access channels
or in city or utility newsletters, as appropriate.
EQ
LS
WF
FL
DR
SEC
X
g-6 new Sponsor the formation and training of Community
Emergency Response Teams (CERT) for the
employees of your agency. [Note – these
programs go by a variety of names in various cities
and areas.]
EQ
LS
WF
FL
DR
SEC
X
City Manager's
Office, Emergency
Preparedness
Coordinator
g-7 new Develop and distribute culturally appropriate
materials related to disaster mitigation and
preparedness, such as those on the
http://www.preparenow.org website related to
infrastructure issues.
EQ
LS
WF
FL
DR
SEC
X
12 of 12
106
Health Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if
existing program), Estimated
Cost and Possible Funding
Agency (if high priority),
Estimated Date of Completion (if
study), WHY if not same as
regional priority, OR Other
CommentsHEAL - a - Hospitals and Other Critical Health Care Facilities (to be filled out by cities, counties, and county health departments,
(including those facilities licensed by OSHPD)as well as water agencies, public & private hospitals as noted)
a-1 a-1 Work to ensure that cities, counties, county
health departments, and hospital operators
coordinate with each other (and that hospitals
cooperate with the California Office of
Statewide Health Planning and Development -
OSHPD) to comply with current state law that
mandates that critical facilities are structurally
sound and have nonstructural systems designed to
remain functional following disasters by 2013. In
particular, this coordination should include
understanding any problems with obtaining
needed funding. RESPONSIBLE AGENCIES:
Cities, counties, county health departments,
and hospitals
EQ LS
WF
FL
SEC
X
Community
Development
Departrment
a-2 a-2 Encourage hospitals in your community to work
with OSHPD to formalize arrangements with
structural engineers to report to the hospital,
assess damage, and determine if the buildings can
be reoccupied. The program should be similar to
San Francisco’s Building Occupancy Resumption
Program (BORP) that permits owners of buildings
to hire qualified structural engineers to create
building-specific post-disaster inspection plans and
allows these engineers to become automatically
deputized as inspectors for these buildings in the
event of an earthquake or other disaster. OSHPD,
rather than city/county building departments, has
the authority and responsibility for the structural
integrity of hospital structures. RESPONSIBLE
AGENCIES: Cities, counties, county health
departments, and hospitals
EQ LS
WF
FL
SEC
X
Santa Clara County
Public Health
Department
a-3 a-3 Ensure health care facilities are adequately
prepared to care for victims with respiratory
problems related to smoke and/or particulate
matter inhalation. RESPONSIBLE AGENCIES:
Cities, counties, county health departments,
and hospitals
EQ
WF
SEC X
Santa Clara County
Public Health
Department
a-4 a-4 Ensure these health care facilities have the
capacity to shut off outside air and be self-
contained. RESPONSIBLE AGENCIES: Cities,
counties, county health departments, and
hospitals
EQ
WF
SEC X
Santa Clara County
Public Health
Department
Priority (CHECK ONLY ONE)
1 of 8
107
Health Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if
existing program), Estimated
Cost and Possible Funding
Agency (if high priority),
Estimated Date of Completion (if
study), WHY if not same as
regional priority, OR Other
Commentsa-5 a-5 Ensure that hospitals and other major health care
facilities have auxiliary water and power sources.
RESPONSIBLE AGENCIES: Cities, counties,
county health departments, water suppliers,
and hospitals
EQ LS
WF
FL
SEC
X
Santa Clara County
Public Health
Department
a-6 a-6 Work to ensure that county health departments
work with health care facilities to institute isolation
capacity should a need for them arise following a
communicable disease epidemic. Isolation
capacity varies from a section of the hospital
for most communicable diseases to the entire
hospital for a major pandemic flu.
RESPONSIBLE AGENCIES: Cities, counties,
county health departments, and hospitals
EQ
WF
FL
SEC
X
Santa Clara County
Public Health
Department
a-7 a-7 Develop printed materials, utilize existing materials
(such as developed by FEMA and the American
Red Cross), conduct workshops, and/or provide
outreach encouraging employees of these critical
health care facilities to have family disaster plans
and conduct mitigation activities in their own
homes. RESPONSIBLE AGENCIES: Cities,
counties, county health departments, and
hospitals
EQ LS
WF
FL
SEC
X
Santa Clara County
Public Health
Department
HEAL - b - Ancillary Health-Related Facilities
(including medical offices, pharmacies, free-standing or specialy clinics, etc.)
b-1 b-1 Identify these ancillary facilities in your community.
These facilities are not regulated by OSHPD in
the same way as hospitals. RESPONSIBLE
AGENCIES: Cities, counties, and county health
departments
EQ LS
WF
FL
SEC X
b-2 b-2 Encourage these facility operators to develop
disaster mitigation plans. RESPONSIBLE
AGENCIES: Cities, counties, and county health
departments
EQ LS
WF
FL
SEC
X
b-3 b-3 Encourage these facility operators to create,
maintain, and/or continue partnerships with local
governments to develop response and business
continuity plans for recovery. RESPONSIBLE
AGENCIES: Cities, counties, and county health
departments
EQ LS
WF
FL
SEC X
HEAL - c - Interface with National and State Health Care InitiativesCoordination Initiatives
c-1 c-1 Designate locations for the distribution of antibiotics
to large numbers of people should the need arise,
as required to be included in each county’s
Strategic National Stockpile Plan. RESPONSIBLE
AGENCIES: County Health Departments
FLU
SEC
X
Santa Clara County
Public Health
Department
The City is working with the Health Department to implement this strategy.
2 of 8
108
Health Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if
existing program), Estimated
Cost and Possible Funding
Agency (if high priority),
Estimated Date of Completion (if
study), WHY if not same as
regional priority, OR Other
Commentsc-2 c-2 Ensure that you know the Metropolitan Medical
Response System (MMRS) cities in your area.
Fremont, Oakland, San Francisco, and San Jose
(plus Sacramento and Stockton) are the MMRS
cities in or near the Bay Area. MMRS cities are
provided with additional federal funds for
organizing, equipping, and training groups of local
fire, rescue, medical, and other emergency
management personnel to respond to a mass
casualty event. (The coordination among
public health, medical, emergency
management, coroner, EMS, fire, and law
enforcement is a model for all cities and
counties.) RESPONSIBLE AGENCIES: Cities,
counties, county health departments, and
hospitals
EQ LS
WF
FL
SEC
X
Santa Clara County
OES; Santa Clara
County Fire
Department
c-3 c-3Know that National Disaster Medical System
(NDMS) uniformed or non-uniformed personnel are
within one-to-four hours of your community. These
federal resources include veterinary, mortuary, and
medical personnel. Teams in or near the Bay
Area are headquartered in the cities of Santa
Clara and Sacramento. RESPONSIBLE
AGENCIES: Cities, counties, county health
departments, and hospitals
EQ LS
WF
FL
SEC
X
Santa Clara County
OES; Santa clara
County Public
Health Department
c-4 c-4 Plan for hazmat related-issues due to a natural
or technological disaster. Hazmat teams
should utilize the State of California Department of
Health Services laboratory in Richmond for
confirmation of biological agents and Lawrence
Livermore National Laboratory or Sandia (both in
Livermore) for confirmation of radiological agents.
RESPONSIBLE AGENCIES: Cities, counties,
county health departments, and hospitals
EQ
WF
FL
SEC
X
Santa Clara County
Public Health
Department
c-5 d-1 Create discussion forums for food and health
personnel, including, for example, medical
professionals, veterinarians, and plant pathologists,
to develop safety, security, and response strategies
for food supply contamination (at the source, in
processing facilities, in distribution centers,
and in grocery stores). RESPONSIBLE
AGENCIES: County environmental health
departments
FL
SEC
X
Santa Clara County
Environmental
Health Department
3 of 8
109
Health Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if
existing program), Estimated
Cost and Possible Funding
Agency (if high priority),
Estimated Date of Completion (if
study), WHY if not same as
regional priority, OR Other
Commentsc-6 new Ensure mental health continuity of operations and
disaster planning is coordinated among county
departments, (including Public Health and
Emergency Services), private sector mental health
organizations, professional associations, and
national and community-based non-profit agencies
involved in supporting community mental health
programs. First, such planning should ensure that
the capability exists to provide both immediate on-
site mental health support at facilities such as
evacuation centers, emergency shelters, and local
assistance centers, as well as to coordinate on-
going mental health support during the long-term
recovery process. Second, this planning should
ensure that mental health providers, in
collaboration with the county agencies responsible
for providing public information, are prepared to
provide consistent post-disaster stress and other
mental health guidance to the public impacted by
the disaster.
EQ LS
WF
FL
SEC
X
Santa Clara County
Environmental
Health Department
deleted d-2 (duplicate information to c-2)
deleted d-3 (duplicate information to c-3)
deleted d-4 (duplicate information to c-4)
4 of 8
110
Health Mitigation Strategies
5 of 8
111
Health Mitigation Strategies
The City is working with the Health Department to implement this strategy.
6 of 8
112
Health Mitigation Strategies
7 of 8
113
Health Mitigation Strategies
8 of 8
114
Housing Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if existing
program), Estimated Cost and
Possible Funding Agency (if high
priority), Estimated Date of
Completion (if study), WHY if not
same as regional priority, OR Other
Comments
HSNG - a - Multi-Hazard
a-1 a-1 Assist in ensuring adequate hazard disclosure
by working with real estate agents to improve
enforcement of real estate disclosure requirements
for residential properties with regard to seven
official natural hazard zones: 1) Special Flood
Hazard Areas (designated by FEMA), 2) Areas of
Potential Flooding from dam failure inundation,
3) Very High Fire Hazard Severity Zones, 4)
Wildland FIre Zones, 5) Earthquake Fault Zones
(designated under the Alquist-Priolo
Earthquake Fault Zoning Act), and the 6)
Liquefaction and 7) Landslide Hazard Zones
(designated under the Seismic Hazard Mapping
Act).
EQ LS
WF
FL
SEC
X
a-2 a-2Create incentives for private owners of historic or
architecturally significant residential buildings to
undertake mitigation to levels that will minimize the
likelihood that these buildings will need to be
demolished after a disaster, particularly if those
alterations conform to the federal Secretary of the
Interior’s Guidelines for Rehabilitation.
EQ LS
WF
FL
SEC X
a-3 NEW -
Was
GOVT
b-4
Develop a plan for short-term sheltering of
residents of your community in conjunction with
the American Red Cross.
EQ LS
WF
FL
SEC
X
a-4 NEW -
Was
GOVT
b-4
Develop a plan for interim housing for those
displaced by working with the Regional CPGP
that funded this effort in 2009. (Estimated
completion is 2011.)
EQ LS
WF
FL
SEC
X
Priority (CHECK ONLY ONE)
1 of 13
115
Housing Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if existing
program), Estimated Cost and
Possible Funding Agency (if high
priority), Estimated Date of
Completion (if study), WHY if not
same as regional priority, OR Other
Comments
HSNG - b - Single-Family Homes Vulnerable to Earthquakes
b-1 b-1 Utilize or recommend adoption of a retrofit standard
that includes standard plan sets and construction
details for voluntary bolting of homes to their
foundations and bracing of outside walls of crawl
spaces (“cripple” walls), such as Plan Set A
developed by a committee representing the East
Bay-Peninsula-Monterey Chapters of the
International Code Council (ICC), California
Building Officials (CALBO), the Structural
Engineers Association of Northern California
(SEAONC), the Northern California Chapter of the
Earthquake Engineering Research Institute (EERI-
NC), and ABAG’s Earthquake Program.
EQ
X
Community
Development
Department
b-2 b-2Require engineered plan sets for seismic
retrofitting of heavy two-story homes with living
areas over garages, as well as for split level homes
(that is, homes not covered by Plan Set A), until
standard plan sets and construction details become
available.
EQ
X
Community
Development
Department
b-3 b-3Require engineered plan sets for seismic
retrofitting of homes on steep hillsides (because
these homes are not covered by Plan Set A).
EQ
X
Community
Development
Department
b-4 b-4 Encourage local government building inspectors to
take classes on a periodic basis (such as the FEMA-
developed training classes offered by ABAG) on
retrofitting of single-family homes, including
application of Plan Set A.
EQ
X
Community
Development
Department
b-5 b-5 Encourage private retrofit contractors and home
inspectors doing work in your area to take retrofit
classes on a periodic basis(such as the FEMA-
developed training classes offered by ABAG or
additional classes that might be offered by the
CalBO Training Institute) on retrofitting of single-
family homes.
EQ
X
Community
Development
Department
b-6 b-6 Conduct demonstration projects on common
existing housing types demonstrating structural and
nonstructural mitigation techniques as community
models for earthquake mitigation.
EQ
X
The City is in agreement with this
strategy; however, we do not have
the lead role in its
implementation.
b-7 b-7 Provide retrofit classes or workshops for
homeowners in your community, or help promote
utilization of subregional workshops in the
south bay, east bay, peninsula, and north bay
as such workshops become available through
outreach using existing community education
programs.
EQ
X
2 of 13
116
Housing Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if existing
program), Estimated Cost and
Possible Funding Agency (if high
priority), Estimated Date of
Completion (if study), WHY if not
same as regional priority, OR Other
Comments
b-8 b-8 Establish tool-lending libraries with common tools
needed for retrofitting for use by homeowners with
appropriate training.
EQ
X
The City is in agreement with this
strategy; however, we do not have
the lead role in its
implementation.
b-9 b-9 (reworded) Provide financial incentives to
owners of single-family homes to retrofit if
those retrofits comply with Plan Set A or IEBC
2006 in addition to that provided by existing
state law State law that makes such retrofits
exempt from increases in property taxes.
EQ
X
HSNG - c - Soft-Story Multifamily Residential Structures Vulnerable to Earthquakes
c-1 c-1 Require engineered plan sets for voluntary or
mandatory soft-story seismic retrofits by private
owners until a standard plan set and construction
details become available.
EQ
X
Community
Development
Department
c-2 c-2Adopt the 2009 (changed date) International
Existing Building Code or the latest applicable
standard for the design of voluntary or mandatory
soft-story building retrofits for use in city/county
building department regulations. In addition,
allow use of changes to that standard
recommended by SEAOC for the 2012 IEBC.
EQ
X
Community
Development
Department
Ord. 256-2008 2007 California
Building Code
c-3 c-3 Work to educate building owners, local government
staff, engineers, and contractors on privately-
owned soft-story retrofit procedures and incentives
using materials such as those developed by ABAG
and the City of San Jose (see
http://quake.abag.ca.gov/eqhouse.html.)
EQ
X
Community
Development
Department
c-4 c-4Conduct an inventory of privately-owned existing
or suspected soft-story residential structures as a
first step in establishing voluntary or
mandatory programs for retrofitting these
buildings.
EQ
X
Community
Development
Department
c-5 c-5Use the soft-story inventory to require private
owners to inform all existing tenants (and
prospective tenants prior to signing a lease
agreement) that they may live in this type of
building.
EQ
X
c-6 c-6Use the soft-story inventory to require private
owners to inform all existing and prospective
tenants that they may need to be prepared to live
elsewhere following an earthquake if the building
has not been retrofitted.
EQ
X
3 of 13
117
Housing Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if existing
program), Estimated Cost and
Possible Funding Agency (if high
priority), Estimated Date of
Completion (if study), WHY if not
same as regional priority, OR Other
Comments
c-7 c-7 Investigate and adopt appropriate financial,
procedural, and land use incentives (such as
parking waivers) for private owners of soft-story
buildings to facilitate retrofit such as those
described by ABAG (see
http://quake.abag.ca.gov/fixit ) .
EQ
X
c-8 c-8 (reworded) Explore development of State
regulations or legislation to require or encourage
private owners of soft-story structures to
strengthen them.
EQ
X
c-9 c-9 Provide technical assistance in seismically
strengthening privately-owned soft-story
structures.
EQ
X
HSNG - d - Unreinforced Masonry Housing Stock
d-1 d-1 Continue to actively implement existing State law
that requires cities and counties to maintain lists of
the addresses of unreinforced masonry buildings
and inform private property owners that they own
this type of hazardous structure.
EQ
X
d-2 d-2Accelerate retrofitting of privately-owned
unreinforced masonry structures that have not been
retrofitted, for example, by (a) actively working with
owners to obtain structural analyses of their
buildings, (b) helping owners obtain retrofit funding,
(c) adopting a mandatory versus voluntary, retrofit
program, and/or (d) applying penalties to owners
who show inadequate efforts to upgrade these
buildings.
EQ
X
All unreinforced masonry
buildings in Saratoga have been
retrofitted
d-3 d-3Require private owners to inform all existing (and
prospective tenants prior to signing a lease
agreement) that they live in an unreinforced
masonry building and the standard to which it may
have been retrofitted.
EQ
X
d-4 d-4 As required by State law, require private owners
to inform all existing tenants that they may need to
be prepared to live elsewhere following an
earthquake even if the building has been retrofitted,
for it has probably been retrofitted to a life-safety
standard, not to a standard that will allow
occupancy following major earthquakes.
EQ
X
4 of 13
118
Housing Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if existing
program), Estimated Cost and
Possible Funding Agency (if high
priority), Estimated Date of
Completion (if study), WHY if not
same as regional priority, OR Other
Comments
HSNG - e - Other Privately-Owned Structurally Vulnerable Residential Buildings and Earthquakes
e-1 e-1 Identify and work toward tying down mobile homes
used as year-round permanent residences using an
appropriate cost-sharing basis (for example, 75%
grant, 25% owner).
EQ
X There are no mobile homes in
Saratoga.
e-2 e-2 Inventory non-ductile concrete, tilt-up concrete
(such as converted lofts), and other privately-
owned potentially structurally vulnerable
residential buildings.
EQ
X These categories of structures do
not currently exist in Saratoga.
e-3 e-3Adopt the 2009 International Existing Building Code
or the latest applicable standard for the design of
voluntary or mandatory retrofit of privately-owned
seismically vulnerable buildings.
EQ
X Ord. 256-2008 2007 California
Building Code
e-4 e-4 Adopt one or more of the following strategies as
incentives to encourage retrofitting of privately-
owned seismically vulnerable residential
buildings: (a) waivers or reductions of permit fees,
(b) below-market loans, (c) local tax breaks, (d)
grants to cover the cost of retrofitting or of a
structural analysis, (e) land use (such as parking
requirement waivers) and procedural incentives,
or (f) technical assistance.
EQ
X
HSNG - f - New Construction and Earthquakes
f-1 f-1 Continue to require that all new housing be
constructed in compliance with (deleted
"structural") requirements of the most recently
adopted version of the California Building Code .
EQ
X
Community
Development
Department
Ord. 256-2008 2007 California
Building Code
f-2 f-2 Conduct appropriate employee training and support
continued education to ensure enforcement of
building codes and construction standards, as well
as identification of typical design inadequacies of
housing and recommended improvements.
EQ
X
Community
Development
Department
HSNG - g - Wildfire and Structural Fires
g-1 g-1 Increase efforts to reduce hazards in existing
private development in wildland-urban-interface
fire-threatened communities or in areas exposed to
high-to-extreme fire threat through improving
engineering design and vegetation management for
mitigation, appropriate code enforcement, and
public education on defensible space mitigation
strategies.
WF
X
Saratoga Fire
Protection District &
Santa Clara County
Fire Department
g-2 g-2 Tie public education on defensible space and a
comprehensive defensible space ordinance to a
field program of enforcement.
WF
X
Saratoga Fire
Protection District &
Santa Clara County
Fire Department
5 of 13
119
Housing Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if existing
program), Estimated Cost and
Possible Funding Agency (if high
priority), Estimated Date of
Completion (if study), WHY if not
same as regional priority, OR Other
Comments
g-3 g-3 Require that new homes in wildland-urban-interface
fire-threatened communities or in areas exposed to
high-to-extreme fire threat be constructed of fire-
resistant building materials (including roofing and
exterior walls) and incorporate fire-resistant design
features (such as minimal use of eaves, internal
corners, and open first floors) to increase structural
survivability and reduce ignitability. Note - See
Structural Fire Prevention Field Guide for Mitigation
of Wildfires at http://osfm.fire.ca.gov/structural.html.
WF
X
Community
Development Dept.,
Saratoga Fire
Protection District &
Santa Clara County
Fire Department
Ord. 256-2008 2007 California
Building Code & 2007 California
Fire Code
g-4 g-4 Create or identify “model” properties showing
defensible space and structural survivability in
neighborhoods that are wildland-urban-interface fire-
threatened communities or in areas exposed to
high-to-extreme fire threat.
WF
X
g-5 g-5 Consider fire safety, evacuation, and emergency
vehicle access when reviewing proposals to add
secondary units or additional residential units in
wildland-urban- interface fire-threatened
communities or in areas exposed to high-to-
extreme fire threat.
WF
X
Community
Development
Department
g-6 g-6 Adopt and amend as needed updated versions of
the California Building and Fire Codes so that
optimal fire-protection standards are used in
construction and renovation projects of private
buildings.
WF
X
Community Dev. Dept.,
Saratoga Fire
Protection District &
Santa Clara County
Fire Department
Ord. 256-2008 2007 California
Building Code & 2007 California
Fire Code
g-7 g-7 Create a mechanism to enforce provisions of the
California Building and Fire Codes and local
housing codes that require the installation of smoke
detectors and/or fire-extinguishing systems for
privately-owned properties by making installation
a condition of (a) finalizing a permit for any work on
existing properties valued at over a fixed amount,
such as $500 or $1000, and/or (b) a condition for
the transfer of property if these changes are
determined cost-effective strategies.
WF
X
Community
Development Dept.,
Saratoga Fire
Protection District &
Santa Clara County
Fire Department
g-8 g-8 Work to ensure a reliable source of water for fire
suppression in rural-residential areas through the
cooperative efforts of water districts, fire districts,
and residents.
WF
X
Saratoga Fire, Santa
Clara County Fire,
SC Valley Water
District
6 of 13
120
Housing Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if existing
program), Estimated Cost and
Possible Funding Agency (if high
priority), Estimated Date of
Completion (if study), WHY if not
same as regional priority, OR Other
Comments
g-9 g-9 Expand vegetation management programs in
wildland-urban- interface fire-threatened
communities or in areas exposed to high-to-
extreme fire threat to more effectively manage the
fuel load through roadside collection and chipping,
mechanical fuel reduction equipment, selected
harvesting, use of goats or other organic methods
of fuel reduction, and selected use of controlled
burning.
WF
X
Saratoga Fire
Protection District
and Santa Claa
County Fire
Department
g-10g-11 Establish special funding mechanisms (such as
Fire Hazard Abatement District or regional bond
funding) to fund reduction in fire risk of existing
properties through vegetation management that
includes reduction of fuel loads, use of defensible
space, and fuel breaks.
WF
X
Saratoga Fire
Protection District
and Santa Clara
County Fire
Department
g-11g-12 Work with residents in rural-residential areas to
ensure adequate plans are developed for
appropriate access and evacuation in wildland-
urban-interface fire-threatened communities or in
areas exposed to high-to-extreme fire threat. For
example, in some areas, additional roads can be
created, and in other areas, the communities will
need to focus on early warning and evacuation
because additional roads are not feasible.
WF
X
Saratoga Fire
Protection District
and Santa Clara
County Fire
Department
g-12g-13 Require fire sprinklers in new homes located more
than 1.5 miles or a 5-minute response time from a
fire station or in an identified high hazard wildland-
urban-interface wildfire area.
WF
X
Saratoga Fire
Protection District
and Santa Clara
County Fire
Department
Ord. 256-2008 2007 California
Building Code & 2007 California
Fire Code
g-13g-14 Require fire sprinklers in all new or substantially
remodeled multifamily housing, regardless of
distance from a fire station.
WF
X
Saratoga Fire
Protection District
and Santa Clara
County Fire
Department
Ord. 256-2008 2007 California
Building Code & 2007 California
Fire Code
g-14g-15 Require sprinklers in all mixed use development to
protect residential uses from fires started in non-
residential areas.
WF
X
Saratoga Fire
Protection District
and Santa Clara
County Fire
Department
Ord. 256-2008 2007 California
Building Code & 2007 California
Fire Code
g-15g-16Compile a list of privately-owned high-rise and
high-occupancy buildings which are deemed, due
to their age or construction materials, to be
particularly susceptible to fire hazards, and
determine an expeditious timeline for the fire-safety
inspection of all such structures.
WF
X Saratoga does not have any high-
rise/high-occupancy buildings.
g-16g-17 Conduct periodic fire-safety inspections of all multi-
family buildings, as required by State law.
WF X
7 of 13
121
Housing Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if existing
program), Estimated Cost and
Possible Funding Agency (if high
priority), Estimated Date of
Completion (if study), WHY if not
same as regional priority, OR Other
Comments
g-17g-18Ensure that city/county-initiated fire-preventive
vegetation-management techniques and practices
for creek sides and high-slope areas do not
contribute to the landslide and erosion hazard. For
example, vegetation in these sensitive areas could
be thinned, rather than removed, or replanted with
less flammable materials. When thinning, the non-
native species should be removed first. Other
options would be to use structural mitigation, rather
than vegetation management in the most sensitive
areas.
WF LS
X
Saratoga Fire
Protection District
and Santa Clara
County Fire
Department
g-18g-19 Create a mechanism to require the bracing of water
heaters and flexible couplings on gas appliances,
and/or (as specified under “a. Single-family homes
vulnerable to earthquakes” above) the bolting of
homes to their foundations and strengthening of
cripple walls to reduce fire ignitions due to
earthquakes.
EQ
WF
X
Community
Development
Department
Ord. 256-2008 2007 California
Building Code & 2007 California
Fire Code
g-19g-20 Work with the State Fire Marshall, the California
Seismic Safety, PEER, and other experts to identify
and manage gas-related fire risks of soft-story
residential or mixed use buildings that are prone to
collapse and occupant entrapment consistent with
the natural gas safety recommendations of Seismic
Safety Commission Report SSC-02-03. Note - See
http://www.seismic.ca.gov/pub/CSSC_2002-
03_Natural%20Gas%20Safety.pdf. Also note -
any values that are installed may need to have both
excess flow and seismic triggers (“hybrid” valves).
EQ
WF
X
g-21new Work with insurance companies to create a
public/private partnership to give a discount on
fire insurance premiums to “Forester Certified”
Fire Wise landscaping and fire-resistant
building materials on private property.
WF
X
HSNG - h - Flooding
h-1 h-1 To reduce flood risk, thereby reducing the cost of
flood insurance to private property owners, work to
qualify for the highest-feasible rating under the
Community Rating System of the National Flood
Insurance Program.
FL
X Santa Clara Valley
Water District
h-2 h-2 Balance the housing needs of residents against the
risk from potential flood-related hazards.
FL X Community Dev.
Department
8 of 13
122
Housing Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if existing
program), Estimated Cost and
Possible Funding Agency (if high
priority), Estimated Date of
Completion (if study), WHY if not
same as regional priority, OR Other
Comments
h-3 h-3Ensure that new private development pays its fair
share of improvements to the storm drainage
system necessary to accommodate increased flows
from the development, or does not increase runoff
by draining water to pervious areas or detention
facilities.
FL
X
Community
Development
Department
h-4 h-4 Provide sandbags and plastic sheeting to residents
in anticipation of rainstorms, and deliver those
materials to vulnerable populations upon request.
FL
X Public Works
Department
h-5 h-5 Provide public information on locations for obtaining
sandbags and/or deliver those sandbags to those
various locations throughout a city and/or county
prior to and/or during the rainy season.
FL
X Public Works
Department
h-6 h-6 Apply floodplain management regulations for
private development in the floodplain and floodway.
FL
X Public Works
Department Ord. 71-167
h-7 h-7 Ensure that new subdivisions are designed to
reduce or eliminate flood damage by requiring lots
and rights-of-way are laid out for the provision of
approved sewer and drainage facilities, providing
on-site detention facilities whenever practicable.
FL
X Public Works
Department Ord. 71-167
h-8 h-8 Encourage home and apartment owners to
participate in home elevation programs within
flood hazard areas.
FL
X
h-9 h-9 As funding opportunities become available,
encourage home and apartment owners to
participate in acquisition and relocation programs
for areas within floodways.
FL
X
h-10h-10 Encourage owners of properties in a floodplain to
consider purchasing flood insurance. For example,
point out that most homeowners’ insurance policies
do not cover a property for flood damage.
FL
X
9 of 13
123
Housing Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if existing
program), Estimated Cost and
Possible Funding Agency (if high
priority), Estimated Date of
Completion (if study), WHY if not
same as regional priority, OR Other
Comments
HSNG - i - Landslides and Erosion
i-1 i-1 Increase efforts to reduce landslides and erosion in
existing and future development by improving
appropriate code enforcement and use of
applicable standards for private property, such as
those appearing in the California Building Code ,
California Geological Survey Special Report 117 –
Guidelines for Evaluating and Mitigating Seismic
Hazards in California, American Society of Civil
Engineers (ASCE) report Recommended
Procedures for Implementation of DMG Special
Publication 117: Guidelines for Analyzing and
Mitigating Landslide Hazards in California, and the
California Board for Geologists and Geophysicists
Guidelines for Engineering Geologic Reports.
Such standards should cover excavation, fill
placement, cut-fill transitions, slope stability,
drainage and erosion control, slope setbacks,
expansive soils, collapsible soils, environmental
issues, geological and geotechnical investigations,
grading plans and specifications, protection of
adjacent properties, and review and permit
issuance.
LS
X
Community
Development
Department
Ord 71-193 & Ord. 215-2002
i-2 i-2 Increase efforts to reduce landslides and erosion in
existing and future private development through
continuing education of design professionals on
mitigation strategies.
LS
X
10 of 13
124
Housing Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if existing
program), Estimated Cost and
Possible Funding Agency (if high
priority), Estimated Date of
Completion (if study), WHY if not
same as regional priority, OR Other
Comments
HSNG - j - Building Reoccupancy
j-1 j-1
same
as
econ i-
5
Develop and enforce a repair and reconstruction
ordinance to ensure that damaged buildings are
repaired in an appropriate and timely manner and
retrofitted concurrently. This repair and
reconstruction ordinance should apply to all
public and private buildings, and also apply to
repair of all damage, regardless of cause. See
http://quake.abag.ca.gov/recovery/info-repair-
ord.html.
EQ LS
WF
FL
SEC
X
Communitiy
Development
Department
j-2 NEW
same
as
econ i-
6
Establish preservation-sensitive measures for the
repair and reoccupancy of historically significant
privately-owned structures, including
requirements for temporary shoring or stabilization
where needed, arrangements for consulting with
preservationists, and expedited permit procedures
for suitable repair or rebuilding of historically or
architecturally valuable structures.
EQ LS
WF
FL
SEC
X
HSNG - k - Public Education
k-1 k-1 Provide information to residents of your community
on the availability of interactive hazard maps
showing your community on ABAG’s web site.
EQ LS
WF
FL
SEC
X
Community
Development
Department
k-2 k-2 Develop printed materials, utilize existing materials
(such as developed by FEMA and the American
Red Cross), conduct workshops, and/or provide
outreach encouraging residents to have family
disaster plans that include drop-cover-hold
earthquake drills, fire and storm evacuation
procedures, and shelter-in-place emergency
guidelines.
EQ LS
WF
FL
SEC X
k-3 k-3 Inform residents of comprehensive mitigation
activities, including elevation of appliances above
expected flood levels, use of fire-resistant roofing
and defensible space in high wildfire threat and
wildfire-urban-interface areas, structural retrofitting
techniques for older homes, and use of intelligent
grading practices through workshops, publications,
and media announcements and events.
EQ LS
WF
FL
SEC
X
Community
Development
Department
k-4 k-4 Develop a public education campaign on the cost,
risk, and benefits of earthquake, flood, and other
hazard insurance as compared to mitigation.
EQ LS
FL
SEC X
The City is in agreement with this
strategy; however, we are not the
lead in its implementation.
11 of 13
125
Housing Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if existing
program), Estimated Cost and
Possible Funding Agency (if high
priority), Estimated Date of
Completion (if study), WHY if not
same as regional priority, OR Other
Comments
k-5 k-5 Use disaster anniversaries, such as April (the 1906
earthquake), September (9/11), and October (Loma
Prieta earthquake and Oakland Hills fire), to remind
the public on safety and security mitigation
activities.
EQ LS
WF
FL
SEC
X
k-6 k-6 Sponsor the formation and training of Community
Emergency Response Teams (CERT) training for
residents in your community. [Note – these
programs go by a variety of names in various cities
and areas.]
EQ LS
WF
FL
SEC
X
Saratoga Fire
Protection District
and Santa Clara
County Fire
Department
k-7 k-7 Include flood fighting technique session based on
California Department of Water Resources training
to the list of available public training classes offered
by CERT.
FL
X
k-8 k-8 Institute the neighborhood watch block captain and
team programs outlined in the Citizen Corps
program guide.
EQ LS
WF
FL
SEC
X Santa Clara County
Sheriff's Office
k-9 k-9 Assist residents in the development of defensible
space through the use of, for example, “tool
libraries” for weed abatement tools, roadside
collection and/or chipping services (for brush,
weeds, and tree branches) in wildland-urban-
interface fire-threatened communities or in areas
exposed to high-to-extreme fire threat.
WF
X
Saratoga Fire
Protection District
and Santa Clara
County Fire
Department
k-10k-10 Train homeowners to locate and shut off gas valves
if they smell or hear gas leaking.
EQ LS
WF
FL
SEC
X
Saratoga Fire
Protection District
and Santa Clara
County Fire
Department
k-11k-12 Develop a program to provide at-cost NOAA
weather radios to residents of flood hazard areas
that request them, with priority to
neighborhood watch captains and others
trained in their use.
FL
X
k-12k-13 Make use of the materials on the ABAG web site at
http://quake.abag.ca.gov/fixit and other web sites to
increase residential mitigation activities related to
earthquakes. (ABAG plans to continue to improve
the quality of those materials over time.)
EQ
X
k-13k-14 Develop a “Maintain-a-Drain” campaign, similar to
that of the City of Oakland, encouraging private
businesses and residents to keep storm drains in
their neighborhood free of debris.
FL
X Public Works
Department
12 of 13
126
Housing Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if existing
program), Estimated Cost and
Possible Funding Agency (if high
priority), Estimated Date of
Completion (if study), WHY if not
same as regional priority, OR Other
Comments
k-14k-15 Encourage the formation of a community- and
neighborhood-based approach to wildfire education
and action through local Fire Safe Councils and the
Fire Wise Program . This effort is important
because grant funds are currently available to
offset costs of specific council-supported
projects.
WF
X
Saratoga Fire
Protection District
and Santa Clara
County Fire
Department
k-15k-16 Inform shoreline-property owners of the possible
long-term economic threat posed by rising sea
levels.
FL
X
k-16k-17 Develop and distribute culturally appropriate
materials related to disaster mitigation and
preparedness, such as those on the
http://www.preparenow.org website.
EQ LS
WF
FL
SEC X
Admin., Emergency
Preparedness;
Santa Clara County
Fire Department
deleted g-10 DELETED - REPLACED BY DISCUSSION OF
REVERSE 911 in GOVT c-14.
deleted k-11
13 of 13
127
Economy Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if
existing program), Estimated
Cost and Possible Funding
Agency (if high priority),
Estimated Date of
Completion (if study), WHY if
not same as regional priority,
OR Other CommentsECON - a - Multi-Hazard
a-1 a-1 Assist in ensuring adequate hazard disclosure
by working with real estate agents to improve
enforcement of real estate disclosure requirements
for commercial and industrial properties with
regard to seven official natural hazard zones: 1)
Special Flood Hazard Areas (designated by
FEMA), 2) Areas of Potential Flooding from dam
failure inundation, 3) Very High Fire Hazard
Severity Zones, 4) Wildland FIre Zones, 5)
Earthquake Fault Zones (designated under the
Alquist-Priolo Earthquake Fault Zoning Act),
and the 6) Liquefaction and 7) Landslide Hazard
Zones (designated under the Seismic Hazard
Mapping Act).
EQ LS
WF
FL
SEC
X
a-2 a-2Create incentives for private owners of historic or
architecturally significant commercial and
industrial buildings to undertake mitigation to
levels that will minimize the likelihood that these
buildings will need to be demolished after a
disaster, particularly if those alterations conform to
the federal Secretary of the Interior’s Guidelines for
Rehabilitation.
EQ LS
WF
FL
SEC X
ECON - b - Soft-Story Commercial Buildings Vulnerable to Earthquakes
b-1 b-1 Require engineered plan sets for voluntary or
mandatory soft-story seismic retrofits by private
owners until a standard plan set and construction
details become available.
EQ
X
Community
Development
Department
b-2 b-2Adopt the 2009 (changed date) International
Existing Building Code or the latest applicable
standard for the design of voluntary or mandatory
soft-story building retrofits for use in city/county
building department regulations. In addition,
allow use of changes to that standard
recommended by SEAOC for the 2012 IEBC.
EQ
X
Community
Development
Department
Ord. 256-2008 2007
California Building Code
b-3 b-3 Work to educate building owners, local government
staff, engineers, and contractors on privately-
owned soft-story retrofit procedures and incentives
using materials such as those developed by ABAG
and the City of San Jose (see
http://quake.abag.ca.gov/eqhouse.html.)
EQ
X
Community
Development
Department
b-4 b-4Conduct an inventory of privately-owned existing
or suspected soft-story commercial or industrial
structures as a first step in establishing
voluntary or mandatory programs for
retrofitting these buildings.
EQ
X
Community
Development
Department
Priority (CHECK ONLY ONE)
1 of 10
128
Economy Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if
existing program), Estimated
Cost and Possible Funding
Agency (if high priority),
Estimated Date of
Completion (if study), WHY if
not same as regional priority,
OR Other Commentsb-5 b-5Use the soft-story inventory to require private
owners to inform all existing tenants (and
prospective tenants prior to signing a lease
agreement) that they may work in this type of
building.
EQ
X
b-6 b-6Use the soft-story inventory to require private
owners to inform all existing and prospective
tenants that they may need to be prepared to work
elsewhere following an earthquake if the building
has not been retrofitted.
EQ
X
b-7 b-7 Investigate and adopt appropriate financial,
procedural, and land use incentives (such as
parking waivers) for private owners of soft-story
buildings to facilitate retrofit such as those
described by ABAG (see
http://quake.abag.ca.gov/fixit ) .
EQ
X
b-8 b-8 (reworded) Explore development of State
regulations or legislation to require or encourage
private owners of soft-story structures to
strengthen them.
EQ
X
Community
Development
Department
b-9 b-9 Provide technical assistance in seismically
strengthening privately-owned soft-story
structures.
EQ
X
2 of 10
129
Economy Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if
existing program), Estimated
Cost and Possible Funding
Agency (if high priority),
Estimated Date of
Completion (if study), WHY if
not same as regional priority,
OR Other CommentsECON - c - Unreinforced Masonry Buildings in Older Downtown Areas
c-1 c-1 Continue to actively implement existing State law
that requires cities and counties to maintain lists of
the addresses of unreinforced masonry buildings
and inform private property owners that they own
this type of hazardous structure.
EQ
X
Community
Development
Department
c-2 c-2Accelerate retrofitting of privately-owned
unreinforced masonry structures that have not been
retrofitted, for example, by (a) actively working with
owners to obtain structural analyses of their
buildings, (b) helping owners obtain retrofit funding,
(c) adopting a mandatory versus voluntary, retrofit
program, and/or (d) applying penalties to owners
who show inadequate efforts to upgrade these
buildings.
EQ
X
All unreinforced masonry
buildings in Saratoga
have been retrofitted.
c-3 c-3Require private owners to inform all existing (and
prospective tenants prior to signing a lease
agreement) that they work in an unreinforced
masonry building and the standard to which it may
have been retrofitted.
EQ
X
c-4 c-4 As required by State law, require private owners
to inform all existing tenants that they may need to
be prepared to work elsewhere following an
earthquake even if the building has been retrofitted,
for it has probably been retrofitted to a life-safety
standard, not to a standard that will allow
occupancy following major earthquakes.
EQ
X
ECON - d - Privately-Owned Structurally Vulnerable Buildings
d-1 d-1 Inventory non-ductile concrete, tilt-up concrete, and
other privately-owned structurally vulnerable
buildings.
EQ
X These buildings do not
currently exist in Saratoga
d-2 d-2Adopt the 2009 International Existing Building Code
or the latest applicable standard for the design of
voluntary or mandatory retrofit of privately-owned
seismically vulnerable buildings.
EQ
X Ord. 256-2008 2007
California Building Code
d-3 d-3 Adopt one or more of the following strategies as
incentives to encourage retrofitting of privately-
owned seismically vulnerable commercial and
industrial buildings: (a) waivers or reductions of
permit fees, (b) below-market loans, (c) local tax
breaks, (d) grants to cover the cost of retrofitting or
of a structural analysis, (e) land use (such as
parking requirement waivers) and procedural
incentives, or (f) technical assistance.
EQ
X
ECON - e - Wildfire and Structural Fires
3 of 10
130
Economy Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if
existing program), Estimated
Cost and Possible Funding
Agency (if high priority),
Estimated Date of
Completion (if study), WHY if
not same as regional priority,
OR Other Commentse-1 e-1 Increase efforts to reduce hazards in existing
private development in wildland-urban-interface
fire-threatened communities or in areas exposed to
high-to-extreme fire threat through improving
engineering design and vegetation management for
mitigation, appropriate code enforcement, and
public education on defensible space mitigation
strategies.
WF
X
Saratoga Fire
Protection District &
Santa Clara County
Fire Department
e-2new Tie public education on defensible space and a
comprehensive defensible space ordinance to a
field program of enforcement.
WF
X
Saratoga Fire
Protection District &
Santa Clara County
Fire Department
e-3 e-2Require that new privately-owned business and
office buildings in high fire hazard areas be
constructed of fire-resistant building materials and
incorporate fire-resistant design features (such as
minimal use of eaves, internal corners, and open
first floors) to increase structural survivability and
reduce ignitability.
WF
X
Community
Development Dept.,
Saratoga Fire
Protection District &
Santa Clara County
Fire Department
e-4 e-3 Adopt and amend as needed updated versions of
the California Building and Fire Codes so that
optimal fire-protection standards are used in
construction and renovation projects of private
buildings.
WF
X
Community
Development Dept.,
Saratoga Fire
Protection District &
Santa Clara County
Fire Department
Ord. 256-2008 2007
California Building Code
& 2007 California Fire
Code
e-5 e-4 Create a mechanism to enforce provisions of the
California Building and Fire Codes and other local
codes that require the installation of smoke
detectors and fire-extinguishing systems by making
installation a condition of (a) finalizing a permit for
any work on existing privately-owned properties
valued at over a fixed amount, such as $500 or
$1000, and/or (b) on any building over 75 feet in
height, and/or (b) as a condition for the transfer of
property.
WF
X
Community
Development Dept.,
Saratoga Fire
Protection District &
Santa Clara County
Fire Department
e-6 e-5 (reworded to more closely match the HSNG
strategy) Expand vegetation management
programs in wildland-urban- interface fire-
threatened communities or in areas exposed to
high-to-extreme fire threat to more effectively
manage the fuel load through roadside collection
and chipping, mechanical fuel reduction equipment,
selected harvesting, use of goats or other organic
methods of fuel reduction, and selected use of
controlled burning.
WF
X
Saratoga Fire
Protection District
and Santa Clara
County Fire
Department
4 of 10
131
Economy Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if
existing program), Estimated
Cost and Possible Funding
Agency (if high priority),
Estimated Date of
Completion (if study), WHY if
not same as regional priority,
OR Other Commentse-7 e-6Establish special funding mechanisms (such as
Fire Hazard Abatement District or regional bond
funding) to fund reduction in fire risk of existing
properties through vegetation management that
includes reduction of fuel loads, use of defensible
space, and fuel breaks.
WF
X
Saratoga Fire
Protection District
and Santa Clara
County Fire
Department
e-8 e-7Establish special funding mechanisms (such as
Fire Hazard Abatement District or regional bond
funding) to fund fire-safety inspections of private
properties, roving firefighter patrols on high fire-
hazard days, and public education efforts.
WF
X
Saratoga Fire
Protection District
and Santa Clara
County Fire
Department
e-9 e-8Compile a list of privately-owned high-rise and
high-occupancy buildings that are deemed, due to
their age or construction materials, to be
particularly susceptible to fire hazards, and
determine an expeditious timeline for the fire-safety
inspection of all such structures.
WF
X
Saratoga does not have
any high-rise/high-
occupancy buildings.
e-10 e-9 Conduct periodic fire-safety inspections of all
privately-owned commercial and industrial
buildings.
WF
X
e-11e-10 Work with the State Fire Marshall, the California
Seismic Safety, PEER, and other experts to identify
and manage gas-related fire risks of privately-
owned soft-story mixed use buildings that are
prone to collapse and occupant entrapment
consistent with the natural gas safety
recommendations of Seismic Safety Commission
Report SSC-02-03. Note - See
http://www.seismic.ca.gov/pub/CSSC_2002-
03_Natural%20Gas%20Safety.pdf. Also note -
any values that are installed may need to have both
excess flow and seismic triggers (“hybrid” valves).
EQ
WF
X
e-12e-11Ensure that city/county-initiated fire-preventive
vegetation-management techniques and practices
for creek sides and high-slope areas do not
contribute to the landslide and erosion hazard.
WF
X
e-13e-12 Work with insurance companies to create a
public/private partnership to give a discount on fire
insurance premiums to “Forester Certified” Fire
Wise landscaping and fire-resistant building
materials on private property.
WF
X
ECON - f - Flooding
f-1 f-1 To reduce flood risk, thereby reducing the cost of
flood insurance to private property owners, work to
qualify for the highest-feasible rating under the
Community Rating System of the National Flood
Insurance Program.
FL
X Santa Clara Valley
Water District
5 of 10
132
Economy Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if
existing program), Estimated
Cost and Possible Funding
Agency (if high priority),
Estimated Date of
Completion (if study), WHY if
not same as regional priority,
OR Other Commentsf-2 f-2Balance the needs for private commercial and
industrial development against the risk from
potential flood-related hazards.
FL
X Community Dev.
Department
f-3 f-3Ensure that new private development pays its fair
share of improvements to the storm drainage
system necessary to accommodate increased flows
from the development, or does not increase runoff
by draining water to pervious areas or detention
facilities.
FL
X
Community
Development
Department
f-4 f-4Provide sandbags and plastic sheeting to private
businesses in anticipation of rainstorms, and
deliver those materials to vulnerable populations
upon request.
FL
X Public Works
Department
f-5 f-5Provide information to private business on
locations for obtaining sandbags and deliver those
sandbags to those various locations throughout a
city and/or county.
FL
X Public Works
Department
f-6 f-6 Apply floodplain management regulations for
private development in the floodplain and floodway.
FL
X Public Works
Department Ord. 71-167
f-7 f-7Encourage private business owners to participate
in building elevation programs within flood hazard
areas.
FL
X
f-8 f-8 As funding becomes available, encourage
private business owners to participate in
acquisition and relocation programs for areas
within floodways.
FL
X
f-9 f-9 Require an annual inspection of approved flood-
proofed privately-owned buildings to ensure that
(a) all flood-proofing components will operate
properly under flood conditions and (b) all
responsible personnel are aware of their duties and
responsibilities as described in their building’s
Flood Emergency Operation Plan and Inspection &
Maintenance Plan .
FL
X
6 of 10
133
Economy Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if
existing program), Estimated
Cost and Possible Funding
Agency (if high priority),
Estimated Date of
Completion (if study), WHY if
not same as regional priority,
OR Other CommentsECON - g - Landslides and Erosion
g-1 g-1 Increase efforts to reduce landslides and erosion in
existing and future development by improving
appropriate code enforcement and use of
applicable standards for private property, such as
those appearing in the California Building Code ,
California Geological Survey Special Report 117 –
Guidelines for Evaluating and Mitigating Seismic
Hazards in California, American Society of Civil
Engineers (ASCE) report Recommended
Procedures for Implementation of DMG Special
Publication 117: Guidelines for Analyzing and
Mitigating Landslide Hazards in California, and the
California Board for Geologists and Geophysicists
Guidelines for Engineering Geologic Reports.
Such standards should cover excavation, fill
placement, cut-fill transitions, slope stability,
drainage and erosion control, slope setbacks,
expansive soils, collapsible soils, environmental
issues, geological and geotechnical investigations,
grading plans and specifications, protection of
adjacent properties, and review and permit
issuance.
LS
X
Community
Development
Department
Ord. 71-193 & 215-2002
g-2 g-2 Increase efforts to reduce landslides and erosion in
existing and future private development through
continuing education of design professionals on
mitigation strategies.
LS
X
ECON - h - New Construction and Earthquakes
h-1 h-1Continue to require that all new privately-owned
commercial and industrial buildings be constructed
in compliance with (deleted "structural")
requirements of the most recently adopted version
of the California Building Code .
EQ
X
Community
Development
Department
Ord. 256-2008 2007
California Building Code
h-2 h-2 Conduct appropriate employee training and support
continued education to ensure enforcement of
construction standards for private development.
EQ
X
Community
Development
Department
h-3 h-3 Work with private building owners to help them
recognize that many strategies that increase
earthquake resistance also decrease damage in an
explosion. In addition, recognize that ventilation
systems can be designed to contain airborne
biological agents.
EQ
SEC
X
7 of 10
134
Economy Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if
existing program), Estimated
Cost and Possible Funding
Agency (if high priority),
Estimated Date of
Completion (if study), WHY if
not same as regional priority,
OR Other CommentsECON - i - Building Reoccupancy
i-1 i-1Institute an aggressive program to encourage
owners of private builldings to participate in a
program similar to San Francisco’s Building
Occupancy Resumption Program (BORP). This
program permits owners of private buildings to hire
qualified structural engineers to create building-
specific post-disaster inspection plans and allows
these engineers to become automatically deputized
as City/County inspectors for these buildings in the
event of an earthquake or other disaster.
EQ LS
WF
FL
SEC
X
i-2 i-2 Actively notify owners of historic or architecturally
significant buildings of the availability of the local
BORP-type program and encourage them to
participate to ensure that appropriately qualified
structural engineers are inspecting their privately-
owned buildings, thus reducing the likelihood that
the buildings will be inappropriately evaluated
following a disaster.
EQ LS
WF
FL
SEC X
i-3 i-3 Actively notify owners of educational facility
buildings of the availability of the local BORP-type
program and encourage them to participate to
ensure that appropriately qualified structural
engineers are inspecting their buildings, thus
reducing the likelihood that the buildings will be
inappropriately evaluated following a disaster.
EQ LS
WF
FL
SEC X
i-4 i-4Allow private building owners to participate in a
BORP-type program as described above, but not
actively encourage them to do so.
EQ LS
WF
FL
SEC
X
i-5 i-5Develop and enforce a repair and reconstruction
ordinance to ensure that damaged buildings are
repaired in an appropriate and timely manner and
retrofitted concurrently. This repair and
EQ LS
WF
FL
SEC
X
Community
Development
Department
i-6 i-6 Establish preservation-sensitive measures for the
repair and reoccupancy of historically significant
privately-owned structures, including
requirements for temporary shoring or stabilization
where needed, arrangements for consulting with
preservationists, and expedited permit procedures
for suitable repair or rebuilding of historically or
architecturally valuable structures.
EQ LS
WF
FL
SEC
X
ECON - j - Public Education
j-1 j-1Provide information to private business owners
and their employees on the availability of
interactive hazard maps on ABAG’s web site.
EQ LS
WF
FL
SEC
X
8 of 10
135
Economy Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if
existing program), Estimated
Cost and Possible Funding
Agency (if high priority),
Estimated Date of
Completion (if study), WHY if
not same as regional priority,
OR Other Commentsj-2 j-2 Develop printed materials, utilize existing materials
(such as developed by FEMA and the American
Red Cross), conduct workshops, and/or provide
outreach encouraging private businesses’
employees to have family disaster plans that
include drop-cover-hold earthquake drills, fire and
storm evacuation procedures, and shelter-in-place
emergency guidelines.
EQ LS
WF
FL
SEC X
j-3 j-3 Develop and print materials, conduct workshops,
and provide outreach to Bay Area private
businesses focusing on business continuity
planning.
EQ LS
WF
FL
SEC
X
j-4 j-4 Inform Bay Area private business owners of
mitigation activities, including elevation of
appliances above expected flood levels, use of fire-
resistant roofing and defensible space in wildland-
urban-interface fire-threatened communities or in
areas exposed to high-to-extreme fire threat,
structural retrofitting techniques for older buildings,
and use of intelligent grading practices through
workshops, publications, and media
announcements and events.
WF
FL
X
j-5 j-5 Sponsor the formation and training of Community
Emergency Response Teams (CERT) training for
other than your own employees through
partnerships with local private businesses. [Note –
these programs go by a variety of names in various
cities and areas.]
EQ LS
WF
FL
SEC X
j-6 j-6Assist private businesses in the development of
defensible space through the use of, for example,
“tool libraries” for weed abatement tools, roadside
collection and/or chipping services (for brush,
weeds, and tree branches) in wildland-urban-
interface fire-threatened communities or in areas
exposed to high-to-extreme fire threat.
WF
X
j-7 j-7 Make use of the materials developed by others
(such as found on ABAG’s web site at
http://quake.abag.ca.gov/business ) to increase
mitigation activities related to earthquakes by
groups other than your own agency. ABAG
plans to continue to improve the quality of those
materials over time.
EQ
X
j-8 j-8 Develop a “Maintain-a-Drain” campaign, similar to
that of the City of Oakland, encouraging private
businesses and residents to keep storm drains in
their neighborhood free of debris.
FL
X Public Works
Department
The City maintains our
own storm drain system.
9 of 10
136
Economy Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if
existing program), Estimated
Cost and Possible Funding
Agency (if high priority),
Estimated Date of
Completion (if study), WHY if
not same as regional priority,
OR Other Commentsj-9 j-9 Encourage the formation of a community- and
neighborhood-based approach to wildfire education
and action through local Fire Safe Councils and the
Fire Wise Program . This effort is important
because grant funds are currently available to
offset costs of specific council-supported
projects.
WF
X
Saratoga Fire
Protection District
and Santa Clara
County Fire
Department
j-10 j-10Encourage private businesses and laboratories
handling hazardous materials or pathogens
increase security to a level high enough to create a
deterrent to crime and terrorism, including active
implementation of “cradle-to-grave” tracking
systems.
SEC
EQ
X
j-11 j-11 Encourage joint meetings of security and
operations personnel at major private employers to
develop innovative ways for these personnel to work
together to increase safety and security.
SEC
EQ
X
The City is in agreement
with this strategy;
however, we are not the
lead in its
implementation.
j-12 j-12Inform private shoreline-property owners of the
possible long-term economic threat posed by rising
sea levels.
FL
X
j-13 j-13 Develop and distribute culturally appropriate
materials related to disaster mitigation and
preparedness, such as those on the
http://www.preparenow.org website, for private
business owners.
EQ LS
WF
FL
SEC
X
Admin./Emerg.
Prep.; Santa Clara
County Fire
Department
10 of 10
137
Government Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if
existing program), Estimated
Cost and Possible Funding
Agency (if high priority),
Estimated Date of
Completion (if study), WHY if
not same as regional priority,
OR Other CommentsGOVT - a - Focus on Critical Facilities (...Owned by the Local Government Filling Out This Form)
a-1 a-1 Assess the vulnerability of critical facilities (such as
city halls, fire stations, operations and
communications headquarters, community
service centers, seaports, and airports) to damage
in natural disasters and make recommendations
for appropriate mitigation.
EQ LS
WF
FL X Facilities Division
a-2 a-2 Retrofit or replace critical facilities that are shown
to be vulnerable to damage in natural disasters.
EQ LS
WF
FL
SEC
X Facilities Division
a-3 a-3 Clarify to workers in critical facilities and
emergency personnel, as well as to elected officials
and the public, the extent to which the facilities are
expected to perform only at a life safety level
(allowing for the safe evacuation of personnel) or
are expected to remain functional following an
earthquake.
EQ
X
a-4 a-4 Conduct comprehensive programs to identify and
mitigate problems with facility contents,
architectural components, and equipment that will
prevent critical buildings from being functional after
major natural disasters. Such contents and
equipment includes computers and servers,
phones, files, and other tools used by staff to
conduct daily business.
EQ LS
WF
FL
SEC X Facilities Division
a-5 a-5 Encourage joint meetings of security and
operations personnel at critical facilities to develop
innovative ways for these personnel to work
together to increase safety and security.
EQ LS
WF
FL
SEC
X
a-6 a-6 When Installing micro and/or surveillance cameras
around critical public assets tied to web-based
software, and develop a surveillance protocol to
monitor these cameras, investigate the
possiblility of using the cameras for the
secondary purpose of post-disaster damage
assessment.
EQ LS
WF
FL
SEC X Information
Technology Division
a-7 a-7 Identify and undertake cost-effective retrofit
measures related to security on critical facilities
(such as moving and redesigning air intake vents
and installing blast-resistant features) when these
buildings undergo major renovations related to
other natural hazards.
EQ LS
WF
FL
SEC X Facilities Division
Priority (CHECK ONLY ONE)
1 of 7
138
Government Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if
existing program), Estimated
Cost and Possible Funding
Agency (if high priority),
Estimated Date of
Completion (if study), WHY if
not same as regional priority,
OR Other Commentsa-8 a-8 Coordinate with the State Division of Safety of
Dams to ensure that cities and counties are aware
of the timeline for the maintenance and inspection
of dams whose failure would impact their
jurisdiction.
X The City does not own
any dams.
a-9 a-9 As a secondary focus, assess the vulnerability of
non-critical facilities to damage in natural disasters
based on occupancy and structural type, make
recommendations on priorities for structural
improvements or occupancy reductions, and
identify potential funding mechanisms.
EQ LS
WF
FL
SEC X Facilities Division
a-10a-10Ensure that government-owned facilities comply
with and are subject to the same or more stringent
regulations as imposed on privately-owned
development.
EQ LS
WF
FL
SEC
X
Community
Development
Department
a-11a-11 Comply with all applicable building and fire codes,
as well as other regulations (such as state
requirements for fault, landslide, and liquefaction
investigations in particular mapped areas) when
constructing or significantly remodeling government-
owned facilities.
EQ LS
WF
FL
SEC X
Community
Development
Department
a-12a-12 Prior to acquisition of property to be used as a
critical facility, conduct a study to ensure the
absence of significant structural hazards and
hazards associated with the building site.
EQ LS
WF
FL
SEC X Facilities Division
a-13 newEnsure that any regulations imposed on private-
owned businesses (see "Economy Section") are
enforced and imposed on local government's
own buildings and structures.
EQ LS
WF
FL
SEC
X
Community
Development
Department
GOVT - b - Maintain and Enhance Local Government’s Emergency Recovery Planning
b-1 b-1 Establish a framework and process for pre-event
planning for post-event recovery that specifies
roles, priorities, and responsibilities of various
departments within the local government
organization, and that outlines a structure and
process for policy-making involving elected officials
and appointed advisory committees.
EQ LS
WF
FL
SEC X
Emergency
Preparedness
Coordinator, City
Manager's Office
b-2 b-2 Prepare a basic Recovery Plan that outlines the
major issues and tasks that are likely to be the key
elements of community recovery, as well as
integrate this planning into response planning
(such as with continuity of operations plans).
EQ LS
WF
FL
SEC X
Emergency
Preparedness
Coordinator, City
Manager's Office
2 of 7
139
Government Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if
existing program), Estimated
Cost and Possible Funding
Agency (if high priority),
Estimated Date of
Completion (if study), WHY if
not same as regional priority,
OR Other Commentsb-3 b-3 Establish a goal for the resumption of local
government services that may vary from function to
function.
EQ LS
WF
FL
SEC
X
b-4b-25Develop a continuity of operations plan that
includes back-up storage of vital records, such as
plans and back-up procedures to pay
employees and
vendors if normal finance department
operations are disrupted, as well as other
essential electronic files.
EQ LS
WF
FL
SEC X
Information
Technology Division
& Emergency
Preparedness
Coordinator
b-5new Plans should be made for the emergency
relocation of government-owned facilities
critical to recovery, as well as any facilities with
known structural deficiencies or in hazardous
areas.
EQ LS
WF
FL
SEC
X
GOVT - c - Maintain and Enhance Local Government’s Emergency Response Capacity
c-1 new
(old
b-4
move
d to
HSN
G a-
3)
Develop a plan for short-term and intermediate-
term sheltering of your employees.
EQ LS
WF
FL
SEC X
Emergency
Preparedness
Coordinator
c-2new Encourage your employees to have a family
disaster plan.
EQ LS
WF
FL
SEC
X
Emergency
Preparedness
Coordinator
c-3new Offer CERT/NERT-type training to your
employees.
EQ LS
WF
FL
SEC
X
Emergency
Preparedness
Coordinator
c-4 b-5
(a)
Periodically assess the need for new or relocated
fire or police stations and other emergency
facilities.
EQ LS
WF
FL
SEC
X
Saratoga Fire
Protection District &
Santa Clara County
Fire Department
c-5 b-5
(b)
Periodically assess the need for changes in staffing
levels, and additional or updated supplies,
equipment, technologies, and in-service training
classes.
EQ LS
WF
FL
SEC
X
Saratoga Fire Prot.
Dist., Santa Clara
County Fire Dept., &
Sheriff's Office
c-6 b-6Ensure that fire, police, and other emergency
personnel have adequate radios, breathing
apparatuses, protective gear, and other equipment
to respond to a major disaster.
EQ LS
WF
FL
SEC
X
Saratoga Fire Prot.
Dist., Santa Clara
County Fire Dept., &
Sheriff's Office
3 of 7
140
Government Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if
existing program), Estimated
Cost and Possible Funding
Agency (if high priority),
Estimated Date of
Completion (if study), WHY if
not same as regional priority,
OR Other Commentsc-7 b-7 Participate in developing and maintaining a system
of interoperable communications for first
responders from cities, counties, special districts,
state, and federal agencies.
EQ LS
WF
FL
SEC
X
c-8 b-8 Harden emergency response communications,
including, for example, building redundant capacity
into public safety alerting and/or answering points,
replacing or hardening microwave and simulcast
systems, adding digital encryption for
programmable radios, and ensuring a plug-and-
play capability for amateur radio.
EQ LS
WF
FL
SEC X
c-9 b-9 Purchase command vehicles for use as mobile
command/EOC vehicles if current vehicles are
unsuitable or inadequate.
EQ LS
WF
FL
SEC
X Public Works
Department
c-10b-10 Maintain the local government’s emergency
operations center in a fully functional state of
readiness.
EQ LS
WF
FL
SEC
X
c-11b-11 Expand or participate in expanding traditional
disaster exercises involving city and county
emergency personnel to include airport and port
personnel, transit and infrastructure providers,
hospitals, schools, park districts, and major
employers.
EQ LS
WF
FL
SEC X
c-12b-12 Maintain and update as necessary the local
government’s Standardized Emergency
Management System (SEMS) Plan and the
National Incident Management System (NIMS)
Plan, and submit an appropriate NIMSCAST
report.
EQ LS
WF
FL
SEC X
c-13b-13 Continue to participate not only in general mutual-
aid agreements, but also in agreements with
adjoining jurisdictions for cooperative response to
fires, floods, earthquakes, and other disasters.
EQ LS
WF
FL
SEC
X
c-14 b-14
& b-
22
Install alert and warning systems for rapid
evacuation or shelter-in-place. Such systems
include outdoor sirens and/or reverse-911 calling
systems.
EQ LS
WF
FL
SEC
X
c-15b-15 Conduct periodic tests of the alerting and warning
system. (deleted some wording)
EQ LS
WF
FL
SEC
X
c-16b-16 Regulate and enforce the location and design of
street-address numbers on buildings and minimize
the naming of short streets (that are actually
driveways) to single homes.
EQ LS
WF
FL
SEC
X
Community
Development
Department
4 of 7
141
Government Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if
existing program), Estimated
Cost and Possible Funding
Agency (if high priority),
Estimated Date of
Completion (if study), WHY if
not same as regional priority,
OR Other Commentsc-17b-17 Monitor weather during times of high fire risk using,
for example, weather stations tied into police and
fire dispatch centers.
WF
X
Saratoga Fire, Santa
Clara County Fire,
Sheriff's Office
c-18b-18 Establish regional protocols on how to respond to
the NOAA Monterey weather forecasts, such as the
identifying types of closures, limits on work that
could cause ignitions, and prepositioning of
suppression forces. A multi-agency coordination of
response also helps provide unified messages to
the public about how they should respond to these
periods of increased fire danger. Response
should also be modified based on knowledge of
local micro-climates. Local agencies with less
risk then may be available for mutual aid.
WF
X
The City is in agreement
with this strategy;
however, we do not have
the lead in its
implementation.
c-19b-19 Increase local patrolling during periods of high fire
weather.
WF X Sheriff's Office
c-20b-20 Create and maintain an automated system of rain
and flood gauges that is web enabled and publicly-
accessible. Work toward creating a coordinated
regional system.
FL LS
X Santa Clara Valley
Water District
c-21b-21 Place remote sensors in strategic locations for
early warning of hazmat releases or use of
weapons of mass destruction, understanding that
the appropriate early warning strategy depends
on the type of problem.
EQ LS
WF
FL
SEC
X
The City is in agreement with
this strategy; however, we do
not have the lead in its
implementation.
c-22b-23 Review and update, as necessary, procedures
pursuant to the State Dam Safety Act for the
emergency evacuation of areas located below
major water-storage facilities.
EQ
LS
FL
SEC
X
c-23 a-8 Improve coordination among cities, counties,
and dam owners so that cities and counties can
better plan for evacuation of inundation areas
for dams whose failure would impact their
jurisdiction.
EQ LS
FL
SEC X Santa Clara Valley
Water District
c-24b-24 Develop procedures for the emergency evacuation
of areas identified on tsunami evacuation maps as
these maps become available.
EQ
(TS)X
c-25 newSupport and encourage planning and
identification of facilities for the coordination of
distribuition of water, food, blankets, and other
supplies, coordinating this effort with the
American Red Cross.
EQ LS
WF
FL
SEC
X
GOVT - d - Participate in National, State, Multi-Jurisdictional and Professional Society Efforts to Identify and Mitigate Hazards
d-1 c-1 Promote information sharing among overlapping
and neighboring local governments, including
cities, counties, and special districts, as well as
utilities.
EQ LS
WF
FL
SEC
X
Participation in Santa
Clara County Emergency
Managers Association
5 of 7
142
Government Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if
existing program), Estimated
Cost and Possible Funding
Agency (if high priority),
Estimated Date of
Completion (if study), WHY if
not same as regional priority,
OR Other Commentsd-2 c-2 Recognize that emergency services is more than
the coordination of police and fire response, for it
also includes planning activities with providers of
water, food, energy, transportation, financial,
information, and public health services.
EQ LS
WF
FL
SEC X
d-3 c-3 Recognize that a multi-agency approach is needed
to mitigate flooding by having flood control districts,
cities, counties, and utilities meet at least annually
to jointly discuss their capital improvement
programs for most effectively reducing the threat of
flooding. Work toward making this process
more formal to insure that flooding is
considered at existing joint-agency meetings.
FL
X Santa Clara Valley
Water District
d-4 c-4 As new flood-control projects are completed,
request that FEMA revise its flood-insurance rate
maps and digital Geographic Information System
(GIS) data to reflect flood risks as accurately as
possible.
FL
X Santa Clara Valley
Water District
d-5 c-5 Participate in FEMA’s National Flood Insurance
Program.
FL X
d-6 c-6 Participate in multi-agency efforts to mitigate fire
threat, such as the Hills Emergency Forum (in the
east Bay), various FireSafe Council programs, and
city-utility task forces. Such participation
increases a jurisidiction's competitiveness in
obtaining grants.
WF
X
Saratoga Fire
Protection District &
Santa Clara County
Fire Department
d-7 c-7 Work with major employers and agencies that
handle hazardous materials to coordinate
mitigation efforts for the possible release of these
materials due to a natural disaster such as an
earthquake, flood, fire, or landslide.
EQ LS
WF
FL
SEC
X
The City is in agreement with
this strategy; however, we do
not have the lead in its
implementation.
d-8 c-8 Encourage staff to participate in efforts by
professional organizations to mitigate earthquake
and landslide disaster losses, such as the efforts of
the Northern California Chapter of the Earthquake
Engineering Research Institute, the East Bay-
Peninsula Chapter of the International Code
Council, the Structural Engineers Association of
Northern California, and the American Society of
Grading Officials.
EQ
LS
X
d-9 c-9 Conduct and/or promote attendance at local or
regional hazard conferences and workshops for
elected officials and staff to educate the officials
on the critical need for programs in mitigating
earthquake, wildfire, flood, and landslide hazards.
EQ LS
WF
FL
SEC
X
6 of 7
143
Government Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if
existing program), Estimated
Cost and Possible Funding
Agency (if high priority),
Estimated Date of
Completion (if study), WHY if
not same as regional priority,
OR Other Commentsd-10c-10 Cooperate with researchers working on government-
funded projects to refine information on hazards, for
example, by expediting the permit and approval
process for installation of seismic arrays, gravity
survey instruments, borehole drilling, fault
trenching, landslide mapping, flood modeling,
and/or damage data collection.
EQ LS
WF
FL
SEC X
GOVT - e - Take a Lead in Loss and Risk Assessment Activities
e-1 e-1 Work with the cities, counties, and special districts
in the Bay Area to encourage them to adopt a Local
Hazard Mitigation Plan and to assist them in
integrating it into their overall planning process.
RESPONSIBILITY: ABAG only; all others are
"not applicable."
EQ LS
WF
FL
DR TS
SEC
Flu Ag
Heat
X
e-2 e-2 Improve the risk assessment and loss estimation
work in the Taming Natural Disasters report and
multi-jurisdictional plan related to natural disasters.
RESPONSIBILITY: ABAG only; all others are
"not applicable."
EQ LS
WF
FL
DR TS
Flu Ag
Heat
X
7 of 7
144
Education Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution #
(if existing program),
Estimated Cost and
Possible Funding Agency
(if high priority), Estimated
Date of Completion (if
study), WHY if not same as
regional priority, OR Other EDUC - a - Focus on Critical Facilities (...Owned by School Districts)
a-1 a-1Assess the vulnerability of critical public education
facilities to damage in natural disasters and make
recommendations for appropriate mitigation.
EQ LS
WF
FL
SEC
X
School Districts
(Saratoga is served
by several)
The City is a separate
entity from the school
districts.
a-2 a-2Retrofit or replace critical public education facilities
that are shown to be vulnerable to damage in
natural disasters.
EQ LS
WF
FL
SEC
X
School Districts
(Saratoga is served
by several)
The City is a separate
entity from the school
districts.
a-3 a-3 Conduct comprehensive programs to identify and
mitigate problems with facility contents,
architectural components, and equipment that will
prevent critical public education buildings from
being functional after major disasters.
EQ LS
WF
FL
SEC
X
School Districts
(Saratoga is served
by several)
The City is a separate
entity from the school
districts.
a-4 a-4 As a secondary focus, assess the vulnerability of
non-critical educational facilities (that is, those
that do not house students) to damage in natural
disasters based on occupancy and structural type,
make recommendations on priorities for structural
improvements or occupancy reductions, and
identify potential funding mechanisms.
EQ LS
WF
FL
SEC X
School Districts
(Saratoga is served
by several)
The City is a separate
entity from the school
districts.
a-5new Assess the vulnerability of critical private education,
pre-school, and day care facilities to damage in
natural disasters and make recommendations for
appropriate mitigation.
EQ LS
WF
FL
SEC
X
School Districts
(Saratoga is served
by several)
The City is a separate
entity from the school
districts.
a-6 a-5(Major Rewording) Work with CalEMA and the
Division of the State Architect to ensure that
there will be an adequate group of Safety
Assessment Program (SAP) inspectors trained
and deployed by CalEMA to schools for post-
disaster inspection. In addition, if a school
district is uncomfortable with delays in
inspection due to too few SAP inspectors
available in catastrophic disasters, formalized
arrangements with those inspectors certified by
the Division of the State Architect as
construction inspectors to report to the district,
assess damage, and determine if the buildings
can be reoccupied can also be created.
EQ LS
WF
FL
SEC
X
EDUC - b - Use of Educational Facilities as Emergency Shelters
b-1 b-1 Work cooperatively with the American Red Cross,
cities, counties, and non-profits to set up
memoranda of understanding for use of education
facilities as emergency shelters following disasters.
EQ LS
WF
FL
SEC
X
Priority (CHECK ONLY ONE)
1 of 3
145
Education Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution #
(if existing program),
Estimated Cost and
Possible Funding Agency
(if high priority), Estimated
Date of Completion (if
study), WHY if not same as
regional priority, OR Other b-2 b-2 Work cooperatively to ensure that school district
personnel and relevant staff understand and are
trained that being designated by the American Red
Cross or others as a potential emergency shelter
does NOT mean that the school has had a hazard
or structural evaluation to ensure that it can be
used as a shelter following any specific disaster.
EQ LS
WF
FL
SEC X
b-3 b-3 Work cooperatively to ensure that school district
personnel understand and are trained that they are
designated as disaster service workers and must
remain at the school until released.
EQ LS
WF
FL
SEC
X
EDUC - c - Actions Related to Disaster Preparedness and Recovery Planning
c-1new Encourage employees of schools to have family
disaster plans and conduct mitigation activities in
their own homes.
EQ LS
WF
FL
SEC
X
c-2 c-2 Develop plans, in conjunction with fire
jurisdictions, for evacuation or sheltering in place
of school children during periods of high fire
danger, thereby recognizing that overloading of
streets near schools by parents attempting to pick
up their children during these periods can restrict
access by fire personnel and equipment.
EQ LS
WF
FL
SEC X
c-3 c-3 Offer the 20-hour basic CERT training to teachers
and after-school personnel.
EQ LS
WF
FL
SEC
X
c-4 c-4Offer the 20-hour basic Student Emergency
Response Training (SERT, rather than CERT)
training to middle school and/or high school
students as a part of the basic science or civics
curriculum, as an after school club, or as a way to
earn public service hours.
EQ LS
WF
FL
SEC X
c-5 c-5 Offer the 20-hour basic CERT training course
through the Adult School system and/or through the
Community College system (either using
instructors with teaching credentials or by
making facilities available for classes not run by
school personnel themselves).
EQ LS
WF
FL
SEC X
c-6 c-6 Develop and maintain the capacity for schools to
take care of the students for the first 48 hours after
a disaster, and notify parents that this capacity
exists.
EQ LS
WF
FL
SEC
X
School Districts
(Saratoga is served
by several)
The City is a separate
entity from the school
districts.
2 of 3
146
Education Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution #
(if existing program),
Estimated Cost and
Possible Funding Agency
(if high priority), Estimated
Date of Completion (if
study), WHY if not same as
regional priority, OR Other c-7new Develop a continuity of operations and disaster
recovery plan using models such as that
developed by the University of California
Berkeley. (The American Red Cross has a role in
promoting this activity, as well, in schools that
they plan to use as shelters.)
EQ LS
WF
FL
SEC X
EDUC - d- Actions Related to Schools as Conduits for Information to Families About Emergencies
d-1 c-1 Utilize the unique ability of schools to reach
families through educational materials on hazards,
mitigation, and preparedness, particularly after
disasters and at the beginning of the school year.
These efforts will not only make the entire
community more disaster-resistant, but speed the
return of schools from use as shelters to use as
teaching facilities, particularly if coordinated with
cities, counties, the American Red Cross and
others.
EQ LS
WF
FL
SEC
X
d-2 c-7 Develop and distribute culturally appropriate
materials related to disaster mitigation and
preparedness, such as those on the
http://www.preparenow.org website.
EQ LS
WF
FL
SEC
X
3 of 3
147
Environment Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if
existing program), Estimated
Cost and Possible Funding
Agency (if high priority),
Estimated Date of
Completion (if study), WHY if
not same as regional priority,
OR Other CommentsENVI - a - Environmental Sustainability and Pollution Reduction
a-1 a-1 Continue to enforce State-mandated requirements,
such as the California Environmental Quality Act ,
to ensure that mitigation activities for hazards, such
as vegetation clearance programs for fire threat and
seismic retrofits, are conducted in a way that
reduces environmental degradation such as air
quality impacts, noise during construction, and loss
of sensitive habitats and species, while respecting
the community value of historic preservation.
EQ LS
WF
FL
DR
SEC
X
Community
Development
Department
a-2 a-2 Encourage regulatory agencies to work
collaboratively with safety professionals to develop
creative mitigation strategies that effectively
balance environmental and safety needs,
particularly to meet critical wildfire, flood, and
earthquake safety levels.
EQ
WF
FL
SEC X
The City contracts with
the Sheriff and works with
Fire agencies on these
strategies.
a-3 a-3 Continue to enforce and/or comply with State-
mandated requirements, such as the California
Environmental Quality Act and environmental
regulations to ensure that urban development is
conducted in a way to minimize air pollution. For
example, air pollution levels can lead to global
warming, and then to drought, increased vegetation
susceptibility to disease (such as pine bark beetle
infestations), and associated increased fire hazard.
LS
WF
FL
DR
SEC X
Community
Development
Department
a-4 a-4 Develop and implement a comprehensive program
for watershed management optimizing ecosystem
health with water yield to balance water supply,
flooding, fire, and erosion concerns.
LS
WF
FL
DR
SEC
X
a-5 a-5 Balance the need for the smooth flow of storm
waters versus the need to maintain wildlife habitat
by developing and implementing a comprehensive
Streambed Vegetation Management Plan that
ensures the efficacy of flood control efforts, wildfire
mitigation and maintains the viability of living
rivers.
LS
WF
FL
DR X Santa Clara Valley
Water District
a-6 a-8 Comply with applicable performance standards of
any National Pollutant Discharge Elimination
System municipal stormwater permit that seeks to
manage increases in stormwater run-off flows from
new development and redevelopment construction
projects.
FL
X
Community
Development &
Public Works
Departments
Priority (CHECK ONLY ONE)
1 of 4
148
Environment Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if
existing program), Estimated
Cost and Possible Funding
Agency (if high priority),
Estimated Date of
Completion (if study), WHY if
not same as regional priority,
OR Other Commentsa-7 a-9 Enforce and/or comply with the grading, erosion,
and sedimentation requirements by prohibiting the
discharge of concentrated stormwater flows by
other than approved methods that seek to minimize
associated pollution.
LS
FL
X
Community
Development &
Public Works
Departments
a-8a-10 Explore ways to require that hazardous materials
stored in the flood zone be elevated or otherwise
protected from flood waters.
FL
X
a-9a-11 Enforce and/or comply with the hazardous
materials requirements of the State of California
Certified Unified Program Agency (CUPA).
EQ LS
WF
FL
SEC
X
Saratoga Fire
Protection District
and Santa Clara
County Fire
Department
a-10a-12 Provide information on hazardous waste disposal
and/or drop off locations.
EQ LS
WF
FL
SEC
X
a-11new When remodeling existing governmnent and
infrastructure buildings and facilities, remove
asbestos to speed up clean up of buildings so
that they can be reoccupied more quickly.
EQ LS
WF
FL
SEC
X Facilities Division
a-12a-13 Develop and implement a program to control
invasive and exotic species that contribute to fire
and flooding hazards (such as eucalyptus, cattails,
and cordgrass). This program could include
vegetation removal, thinning, or replacement in
hazard areas where there is a direct threat to
structures.
WF
FL
X
Saratoga Fire
Protection District &
Santa Clara County
Fire Department
a-13a-14 Enforce provisions under creek protection,
stormwater management, and discharge control
ordinances designed to keep watercourses free of
obstructions and to protect drainage facilities to
conform with the Regional Water Quality Control
Board's Best Management Practices.
FL
X Santa Clara Valley
Water District
ENVI - b - Climate Change
b-1 a-6
+ a-
7
Stay informed of scientific information
compiled by regional and state sources on the
subject of rising sea levels and global warming,
especially on additional actions that local
governments can take to mitigate this hazard
including special design and engineering of
government-owned facilities in low-lying areas,
such as wastewater treatment plants, ports, and
airports.
LS
WF
FL
DR
X
b-2 new Inventory global warming emissions in your
own local government's operations and in the
community, set reduction targets and create an
action plan.
LS
WF
FL
DR
X
2 of 4
149
Environment Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if
existing program), Estimated
Cost and Possible Funding
Agency (if high priority),
Estimated Date of
Completion (if study), WHY if
not same as regional priority,
OR Other Commentsb-3 new Adopt and enforce land-use policies that reduce
sprawl, preserve open space, and create
compact, walkable urban communities.
LS
WF
FL
DR
X
b-4 new Promote transportation options such as bicycle
trails, commute trip reduction programs,
incentives for car pooling and public transit.
LS
WF
FL
DR
X
b-5 new Increase the use of clean, alternative energy by,
for example, investing in “green tags”,
advocating for the development of renewable
energy resources, recovering landfill methane
for energy production, and supporting the use
of waste to energy technology.
LS
WF
FL
DR X
b-6 new Make energy efficiency a priority through
building code improvements, retrofitting city
facilities with energy efficient lighting and
urging employees to conserve energy and save
money.
LS
WF
FL
DR
X
b-7 new Purchase only Energy Star equipment and
appliances for local government use.
LS
WF
FL
DR
X
b-8 new Practice and promote sustainable building
practices using the U.S. Green Building
Council's LEED program or a similar system.
LS
WF
FL
DR
X
b-9 new Increase the average fuel efficiency of
municipal fleet vehicles; reduce the number of
vehicles; launch an employee education
program including anti-idling messages;
convert diesel vehicles to bio-diesel.
LS
WF
FL
DR
X
b-10 new Evaluate opportunities to increase pump
efficiency in water and wastewater systems;
recover wastewater treatment methane for
energy production.
LS
WF
FL
DR
X
b-11 new Increase recycling rates in local government
operations and in the community.
LS
WF
FL
DR
X
b-12 new Maintain healthy urban forests; promote tree
planting to increase shading and to absorb
CO2.
LS
WF
FL
DR
X
b-13 new Help educate the public, schools, other
jurisdictions, professional associations,
business and industry about reducing global
warming pollution.
LS
WF
FL
DR
X
ENVI - c - Agricultural and Aquaculture Resilience
3 of 4
150
Environment Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution # (if
existing program), Estimated
Cost and Possible Funding
Agency (if high priority),
Estimated Date of
Completion (if study), WHY if
not same as regional priority,
OR Other Commentsc-1 b-1 Maintain a variety of crops in rural areas of the
region to increase agricultural diversity and crop
resiliency. RESPONSIBLE AGENCIES: County
Offices of the Agricultural Commissioner.
Ag
DR
SEC X
c-2 b-2 Promote and maintain the public-private
partnerships dedicated to preventing the
introduction of agricultural pests into regionally-
significant crops, such as the glassy-winged
sharpshooter into vineyards. RESPONSIBLE
AGENCIES: County Offices of the Agricultural
Commissioner.
Ag
DR
SEC
X
c-3 b-4 Encourage livestock operators to develop an early-
warning system to detect animals with
communicable diseases (due to natural causes or
bioterrorism). RESPONSIBLE AGENCIES:
County Health Department and Office of the
County Agricultural Commissioner.
Ag
Flu
SEC X
deleted b-3 (deleted since not a disaster-related strategy)
4 of 4
151
Land Use Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution #
(if existing program),
Estimated Cost and
Possible Funding Agency
(if high priority), Estimated
Date of Completion (if
study), WHY if not same as
regional priority, OR Other LAND - a - Earthquake Hazard Studies for New Private Developments
a-1 a-1 Enforce and/or comply with the State-mandated
requirement that site-specific geologic reports be
prepared for development proposals within Alquist-
Priolo Earthquake Fault Zones, and restrict the
placement of structures for human occupancy.
(This Act is intended to deal with the specific
hazard of active faults that extend to the earth’s
surface, creating a surface rupture hazard.)
EQ
X
Community
Development
Department
Ord. 221-2003
a-2 a-2 Require preparation of site-specific geologic or
geotechnical reports for development and
redevelopment proposals in areas subject to
earthquake-induced landslides or liquefaction as
mandated by the State Seismic Hazard Mapping
Act in selected portions of the Bay Area where
these maps have been completed, and condition
project approval on the incorporation of necessary
mitigation measures related to site remediation,
structure and foundation design, and/or avoidance.
EQ
X
Community
Development
Department
Ord. 221-2003
a-3 a-3 Recognizing that some faults may be a hazard for
surface rupture, even though they do not meet the
strict criteria imposed by the Alquist-Priolo
Earthquake Fault Zoning Act, identify and require
geologic reports in areas adjacent to locally-
significant faults.
EQ
X
Community
Development
Department
a-4new Ensure that development proposed near faults
with a history of complex surface rupture
(multiple traces, warping, thrusting, etc.) has
larger setbacks than the minimum fifty feet.
EQ
X
a-5new Consider imposing requirements similar to the
Alquist-Priolo Earthquake Fault Zoning Act for
structures without human occupancy if these
buildings are still essential for the economic
recovery of the community or region.
EQ
X
a-6 a-4 Recognizing that the California Geological Survey
has not completed earthquake-induced landslide
and liquefaction mapping for much of the Bay Area,
identify and require geologic reports in areas
mapped by others as having significant liquefaction
or landslide hazards.
EQ
X
Community
Development
Department
a-7 a-5 Support and/or facilitate efforts by the California
Geological Survey to complete the earthquake-
induced landslide and liquefaction mapping for the
Bay Area.
EQ
X
Community
Development
Department
Priority (CHECK ONLY ONE)
1 of 4
152
Land Use Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution #
(if existing program),
Estimated Cost and
Possible Funding Agency
(if high priority), Estimated
Date of Completion (if
study), WHY if not same as
regional priority, OR Other a-8 a-6 Require that local government reviews of geologic
and engineering studies are conducted by
appropriately trained and credentialed personnel.
EQ
X
Community
Development
Department
Municipal Code Section
16-65.040
LAND - b - Wildland and Structural Fires
b-1 b-1Review new development proposals to ensure that
they incorporate required and appropriate fire-
mitigation measures, including adequate provisions
for occupant evacuation and access by emergency
response personnel and equipment.
WF
X
Saratoga Fire
Protection District
and Santa Clara
County Fire
Department
b-2 b-2 Develop a clear legislative and regulatory
framework at both the state and local levels to
manage the wildland-urban-interface consistent
with Fire Wise and sustainable community
principles.
WF
X
Saratoga Fire
Protection District
and Santa Clara
County Fire
Department
LAND - c - Flooding
c-1 c-1 Establish and enforce requirements for new
development so that site-specific designs and
source-control techniques are used to manage
peak stormwater runoff flows and impacts from
increased runoff volumes.
FL
X
Community
Development
Department
Ord. 71-167
c-2 c-2 Incorporate FEMA guidelines and suggested
activities into local government plans and
procedures for managing flood hazards.
FL
X Public Works
Department
c-3 c-3 Provide an institutional mechanism to ensure that
development proposals adjacent to floodways and
in floodplains are referred to flood control districts
and wastewater agencies for review and comment
(consistent with the NPDES program).
FL
X Public Works
Department
c-4 c-4 Establish and enforce regulations concerning new
construction (and major improvements to existing
structures) within flood zones in order to be in
compliance with federal requirements and, thus, be
a participant in the Community Rating System of
the National Flood Insurance Program .
FL
X Public Works
Department Ord. 71-167
c-5new Encourage new development near floodways to
incorporate a buffer zone or setback from that
floodway to allow for changes in stormwater
flows in the watershed over time.
FL
X
c-6new For purposes of creating an improved hazard
mitigation plan for the region as a whole, ABAG,
and Bay Area cities and counties, jointly request
geographically defined repetitive flooding loss
data from FEMA for their own jurisdictions.
FL
X
LAND - d - Landslides and Erosion
2 of 4
153
Land Use Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution #
(if existing program),
Estimated Cost and
Possible Funding Agency
(if high priority), Estimated
Date of Completion (if
study), WHY if not same as
regional priority, OR Other d-1 d-1 Establish and enforce provisions (under subdivision
ordinances or other means) that geotechnical and
soil-hazard investigations be conducted and filed to
prevent grading from creating unstable slopes, and
that any necessary corrective actions be taken prior
to development approval.
LS
X
Community
Development
Department
Ord. 71-193 & Ord. 215-
2002
d-2 d-2 Require that local government reviews of these
investigations are conducted by appropriately
trained and credentialed personnel.
LS
X
Community
Development
Department
d-3 d-3 Establish and enforce grading, erosion, and
sedimentation ordinances by requiring, under
certain conditions, grading permits and plans to
control erosion and sedimentation prior to
development approval.
LS
X
Community
Development
Department
Ord. 71-193 & Ord. 215-2002
d-4 d-4 Establish and enforce provisions under the creek
protection, storm water management, and
discharge control ordinances designed to control
erosion and sedimentation.
LS
X
Community
Development and
Public Works
Departments
d-5 d-5 Establish requirements in zoning ordinances to
address hillside development constraints,
especially in areas of existing landslides.
LS
X
Community
Development
Department
Ord. 71-113
LAND - e - Hillside - Multi-Hazard
e-1 e-1 For new development, require a buffer zone
between residential properties and landslide or
wildfire hazard areas.
LS
WF X
Community
Development
Department
e-2 e-2 Discourage, add additional mitigation strategies, or
prevent new construction or major remodels on
slopes greater than a set percentage, such as 15%,
due to landslide or wildfire hazard concerns.
LS
WF
X
Community
Development
Department
LAND - f - Smart Growth to Revitalize Urban Areas and Promote Sustainability
f-1 f-1 Prioritize retrofit of infrastructure that serves urban
areas (or urban services areas) over constructing
new infrastructure to serve outlying areas.
EQ LS
WF
FL
DR
SEC
X
f-2 f-2Work to retrofit homes in older urban
neighborhoods to provide safe housing close to
job centers.
EQ LS
WF
FL
DR
SEC
X
f-3 f-3Work to retrofit older downtown areas and
redevelopment districts to protect architectural
diversity and promote disaster-resistance.
EQ LS
WF
FL
SEC
X
3 of 4
154
Land Use Mitigation Strategies
2009 Strategy Code
Original Strategy
Number
Specific Mitigation Strategy
Applicable
Hazards
Existing Program
Existing Program,
underfunded
Very High -
Unofficial Program-
Becomes Official
on Plan Adoption,
no funding needed
High - Actively
Looking for
Funding
Moderate
Under Study
Not Applicable,
Not Appropriate, or
Not Cost Effective
Not Yet
Considered
Responsible Agency or
Department (Required
if Existing Program,
Existing Program
under funded, Very
High, High, or Under
Study)
Ordinance or Resolution #
(if existing program),
Estimated Cost and
Possible Funding Agency
(if high priority), Estimated
Date of Completion (if
study), WHY if not same as
regional priority, OR Other f-4 f-4 Work with non-profits and through other
mechanisms to protect as open space areas
susceptible to extreme hazards (such as through
land acquisition, zoning, and designation as
priority conservation areas).
EQ LS
WF
FL
SEC
X
f-5 f-5 Strive to provide preserve existing buffers between
development and existing users of large amounts of
hazardous materials, such as major industry, due to
the potential for catastrophic releases or fires due
to an earthquakes, accidents, or terrorism.
(Flooding might also result in release or spread of
these materials, however it is unlikely.) In areas
where buffers do not exist or cannot be created,
provide alternative mitigation.
EQ LS
WF
FL
SEC
X
LAND - g - Hazard Abatement Districts
g-1new Use hazard abatement districts as a funding
mechanism to ensure that mitigation strategies
are implemented and enforced over time.
EQ LS
WF
FL X
4 of 4
155
SARATOGA CITY COUNCIL
MEETING DATE: November 4, 2009 AGENDA ITEM:
DEPARTMENT: Community Development CITY MANAGER: Dave Anderson
PREPARED BY: Kate Bear DIRECTOR: John F. Livingstone, AICP
SUBJECT: Appeal of a tree removal permit (TRP09-0222).
RECOMMENDED ACTION:
Staff recommends that the City Council uphold the Planning Commission decision denying the
appeal and allowing the removal of the four oak trees. The attached resolution would make
removal subject to all the Planning Commission conditions, including a provision that work may
not proceed if a court has determined that the Applicant may not remove trees within the
easement.
REPORT SUMMARY:
Max Keyashian (Appellant) is appealing the Planning Commission’s 7 – 0 decision approving an
application for a Tree Removal Permit. He lives at 21818 Via Regina, on the property that is
adjacent to and south of the location of the trees. The Tree Removal Permit application is for
four coast live oak trees located within an ingress/egress/utility easement recorded in favor of
property owned by Dale Parsley of 21990 Via Regina (Applicant). One tree requested for
removal is in conflict with a proposed retaining wall on the south side of the easement and
crowds another, larger coast live oak tree on the adjoining property at 21818 Via Regina. The
other three trees grow within inches of, and crowd, a fourth coast live oak to be retained on the
north side of the easement.
The easement on which the trees grow measures 10 feet wide and extends across the south end of
the property at 21820 Via Regina (see map below and map in Attachment 18). The property on
which the easement occurs is owned by Hamid Lotfizadeh. He, along with Max Keyashian,
appealed the approval of the tree removal permit to the Planning Commission. Mr. Lotfizadeh is
not appealing the Planning Commission decision to the City Council, but has informed the City
through his attorney that he has filed legal documents with the Santa Clara County Superior
Court, in an effort to have the easement extinguished. The Planning Commission staff report
describes the history of development applications for this property in detail.
1
156
Map showing
relative locations
of properties for
the Applicant and
Appellant, and the
easement on
which the trees
grow.
DISCUSSION:
The Applicant has submitted a site plan to the Building Division for over-the-counter permits to
grade a portion of the easement area, to install retaining walls along a portion of both sides of the
easement, and to remove four trees, for the purpose of maintenance of a portion of the easement.
The permit application for the retaining walls required an Arborist Review prior to issuance and
the Arborist Review, in turn, required a Tree Removal Permit prior to the removal of the
protected trees and issuance of the Grading and Building Permits.
The Applicant applied for a Tree Removal Permit for a coast live oak (tree #3 in the Arborist
Review) and, on the recommendation of their arborist, Ian Geddes, they included three additional
coast live oak trees on the Tree Removal Permit application. The three trees grow as a cluster,
together with another coast live oak, that they plan to retain. These four oaks were collectively
considered as one tree for the Arborist Review (tree #5). The four coast live oak trees requested
2
157
3
for removal (tree #3, and 3 trunks of tree #5) meet the criteria set forth in the City Code, Section
15-50.080 overall, and qualify for removal.
The Applicant has verbally indicated that he plans to ultimately use the easement for vehicular
ingress and egress and/or to install a sewer line to connect to the public sewer system, although
no plans or information about such uses or related improvements have been submitted to the City
as part of this Application. The Applicant has not requested the removal of other protected trees
growing within the easement as part of the tree removal permit application. Some of these trees
appear to interfere with use of the easement for vehicular ingress and egress and may be
impacted by installation of a sewer line. Additional tree removal or tree encroachment permits
may be necessary in order to use the subject easement for vehicular ingress or egress and to
install an underground sewer line.
The Planning Commission, after considering all evidence presented and the advice of the
Assistant City Attorney, concluded that the following issues are private civil matters:
(1) The validity of the Applicant’s recorded easement in light of civil litigation by
property owner Lotfizadeh claiming that the easement has been extinguished; and
(2) The extent of the Applicant’s property rights under the recorded easement (assuming
its validity) to maintain the easement by removing trees in the easement on the
condition that the City has granted final approval of a Tree Removal Permit.
The Applicant has submitted evidence in the form of a recorded easement and a survey stamped
by a Licensed Civil Engineer contending that the trees sought to be removed are within the
recorded easement and that Applicant holds a sufficient property interest to obtain the Arborist
Review and the required Tree Removal Permit without a signed consent from the property owner
on which the easement is located or any adjoining property owner. Under these circumstances,
the Planning Commission proceeded on the basis that such recorded easement is valid and
sufficient to allow the City to approve the requested Tree Removal Permit, so long as it complies
overall with the criteria set forth in the City Tree Regulations, and there is no Court Order
precluding the Applicant from proceeding.
TREES
The Applicant has requested City approval to remove four (4) protected trees. The total
appraised value for tree #3 is $2,400. The three trunks being removed as part of tree #5 should be
replaced on a one for one basis, with three new 24 inch box sized trees, the standard condition
for tree removal permits. New trees, equal to $2,400 in value should be planted to replace tree
#3, in addition to the required three 24–inch box trees.
Criteria for the Removal of a Protected Tree
The findings required for issuance of a Tree Removal Permit pursuant to City Code Article 15-
50.080 are set forth below and the Applicant has met the burden of proof to support making
those required findings overall:
Criterion #1: The condition of the tree with respect to disease, imminent danger of falling,
proximity to existing or proposed structures, and interference with utility services. The request
158
4
to remove coast live oak (tree #3 referenced in the Arborist Review dated August 4, 2009) meets
this criterion in that it is in the path of a proposed retaining wall. The other three oak trees
(collectively called tree #5 in the Arborist Review dated August 4, 2009 because the trees grow
as a single unit) do not meet this criterion in that they do not appear diseased. They also do not
appear to be in danger of falling and are not causing damage to structures. Based on the
information provided by the applicant, they do not interfere with utilities.
Criterion #2: The necessity to remove the tree for physical damage or threatened damage to
improvements or impervious surfaces on the property. The request to remove oak tree #3 meets
this criterion, in that, if it is not removed, it could cause damage to the proposed retaining wall.
The other three oaks (#5) do not meet this criterion.
Criterion #3: The topography of the land and the effect the tree removal would have upon
erosion, soil retention and the diversion or increased flow of surface waters. The proposed
tree removals do not meet this criterion, in that the trees are actively having a positive effect on
the prevention of erosion. They grow on a slope and their roots are holding the soil in place.
Criterion #4: The number, species, size and location of existing trees on this and neighboring
properties and the effect the removal would have upon shade, privacy impact, scenic beauty,
property values and established standards of the area. The proposed tree removals do not meet
this criterion, in that the removal of the four oaks will have an impact on the amount of privacy
available to the lower neighbor.
Criterion #5: The number of healthy trees the property is able to support according to good
forestry practices. The proposed four tree removals do meet this criterion, in that all four are too
close to other trees for good forestry practices. Oak tree #3 is within about two feet and grows
completely under the canopy of another, larger oak with better structure. The three oaks (#5) are
within inches of another oak and, in the near future, if they continue to grow together, by the
time they are mature they could fail as a result of the trunks pushing against each other.
Criterion #6: Whether or not there are any alternatives that would allow for retaining or not
encroaching on the protected tree. The proposed tree removal meets this criterion because there
are no equally effective long-term tree-protective alternatives to removing the four oaks. While
technically possible to retain all four trees, retention of oak #3 will adversely affect the long-term
health of the nearby oak tree on the neighboring property to the south, and leaving the cluster of
four oaks (#5) will result in four poorly-structured trees as they mature. As a result there are no
equally effective long term tree protective alternatives.
Criterion #7: Whether the approval of the request would be contrary to or in conflict with the
general purpose and intent of this Article. The proposed tree removal meets this criterion, in
that approval of the request to remove the four oak trees is not in conflict with the general
purpose and intent of Article 15-50, which is to preserve and protect healthy, mature trees in the
City. In this situation, all four trees are right next to other, preferable oak trees and in
competition with them.
Criterion #8: Any other information relevant to the public health, safety, or general welfare
and the purposes of this ordinance as set forth in section 15-50.010. Removal of the four oak
trees meets this criterion in that it will support maintenance and prevention of erosion on and
159
5
associated with the easement.The applicant has presented the City with a duly recorded easement
covering the land on which the trees are located.
Criterion #9: It is necessary to remove the tree for economic or other enjoyment of the
property when there is no other feasible alternative to the removal. Removal of the four oak
trees meets this criterion. It enables the easement holder to maintain the easement.
In summary, removal of the four oaks is adequately supported under the criteria set forth in
Section 15-50.080 of the City Code. The Applicant meets the burden of proof for tree #3 in that
Criteria 1, 2 and 5 – 9 support the removal of the tree. The Applicant also meets the burden of
proof for tree #5 in that criteria 5 – 9 support the removal of the three trees.
ENVIRONMENTAL DETERMINATION:
The project is categorically exempt from the California Environmental Quality Act (CEQA)
pursuant to CEQA Guidelines (14 C.C.R. Section 15304) “Minor Alterations to Land” and no
exception to that exemption applies.
FISCAL IMPACT:
None.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
The trees will remain on the easement and the Applicant will need to submit revised plans that
do not require the removal of tree #3. Tree #5 will mature into four trees that will each have poor
structure.
FOLLOW UP ACTION:
Provide staff with direction for follow up action.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Notice of this meeting was mailed to all residents within 500 feet of the property and properly
posted and published in the Saratoga News on October 20, 2009. Staff has not received any
negative comments as of the writing of this staff report.
ATTACHMENTS:
1. Resolution denying Appeal, allowing the removal of four coast live oaks
2. Planning Commission Resolution, allowing the removal of four coast live oaks
3. Staff Report to Planning Commission without attachments
4. Appeal application to City Council from Max Keyashian, 21818 Via Regina
5. Appeal applications to Planning Commission from Max Keyashian, 21818 Via Regina,
and Hamid Lotfizadeh, 21820 Via Regina
6. Tree Removal Permit Application TRP09-0222
7. Arborist Review for retaining walls, August 4, 2009
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8. City Council Public Hearing Notice, List of Addresses for mailing
9. Application #06-320 for sewer connection (2006)
10. Arborist report for application #06-320, May 2, 2006
11. Letter requesting withdrawal of project and response
12. Letters from fire department
13. Stop work notice
14. Letter dated March 10, 2008 from City Arborist
15. Letters dated March 20, 2008 and June 12, 2008 from Ian Geddes
16. Notice of Violation and Continuation of Stop Work Order
17. After-the-Fact Tree Encroachment Permit for work done in February 2008
18. Recorded easement
19. Documents from Applicant to Planning Commission
20. Documents from Applicant to City Council
21. Exhibit “A” – Easement Maintenance Plan
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RESOLUTION NO. _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA DENYING AN
APPEAL, AND APPROVING APPLICATION #TRP09-0222, FOR THE REMOVAL OF FOUR
COAST LIVE OAK TREES
Application APPC09-0001/ TRP09-0222
Parsley; 21990 Via Regina/ 21820 Via Regina
WHEREAS, on September 23, 2009, following a duly noticed public hearing, at which
time all interested parties were given a full opportunity to be heard and present evidence, the City of
Saratoga Planning Commission approved Tree Removal Permit TRP09-0222 for the removal of
four Coast Live Oak trees; and
WHEREAS, on October 6, 2009, Max Keyashian, of 21818 Via Regina, filed an appeal
of the approval of Tree Removal Permit TRP09-0222 by the Planning Commission to the City
Council; and
WHEREAS, City Code Section 15-90.010 requires that the City Council consider appeals
of Planning Commission decisions, such as for a Tree Removal Permit, and conduct a de novo
public hearing on the Tree Removal Permit Application; and
WHEREAS, on November 4, 2009, the City Council held a duly noticed Public Hearing on
the Appeal of the Tree Removal Permit, at which time all interested parties were given a full
opportunity to be heard and to present evidence and argument. The City Council considered the
Tree Removal Permit Application, the Staff Report to the Planning Commission on the project, the
Appeal of the Tree Removal Permit, correspondence, presentations and materials from the
Appellant, the Applicant and the public, and all testimony and other evidence presented at the
Public Hearing, and based on that review and consideration, made the determinations and decisions
set forth below.
Now, therefore be it resolved that the City Council of the City of Saratoga hereby:
I. Denies the appeal and upholds the Planning Commission’s approval of Application
#TRP09-0222 for the removal of four Coast Live Oak trees subject to all conditions of approval
specified in Planning Commission Resolution No. 09-038; and
II. Determines that the findings required for issuance of a Tree Removal Permit pursuant to
City Code Article 15-50.080 are set forth below and that the Applicant has met the burden of proof
to support making those required findings overall as follows:
Criterion #1: The condition of the tree with respect to disease, imminent danger of falling,
proximity to existing or proposed structures, and interference with utility services. The request to
remove coast live oak (tree #3 referenced in the Arborist Review dated August 4, 2009) meets this
criterion in that it is in the path of a proposed retaining wall. The other three oak trees (collectively
called tree #5 in the Arborist Review dated August 4, 2009 because the trees grow as a single unit)
do not meet this criterion in that they do not appear diseased. They also do not appear to be in
danger of falling and are not causing damage to structures. Based on the information provided by
the applicant, they do not interfere with utilities.
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Criterion #2: The necessity to remove the tree for physical damage or threatened damage to
improvements or impervious surfaces on the property. The request to remove oak tree #3 meets
this criterion, in that, if it is not removed, it could cause damage to the proposed retaining wall. The
other three oaks (#5) do not meet this criterion.
Criterion #3: The topography of the land and the effect the tree removal would have upon
erosion, soil retention and the diversion or increased flow of surface waters. The proposed tree
removals do not meet this criterion, in that the trees are actively having a positive effect on the
prevention of erosion. They grow on a slope and their roots are holding the soil in place.
Criterion #4: The number, species, size and location of existing trees on this and neighboring
properties and the effect the removal would have upon shade, privacy impact, scenic beauty,
property values and established standards of the area. The proposed tree removals do not meet
this criterion, in that the removal of the four oaks will have an impact on the amount of privacy
available to the lower neighbor.
Criterion #5: The number of healthy trees the property is able to support according to good
forestry practices. The proposed four tree removals do meet this criterion, in that all four are too
close to other trees for good forestry practices. Oak tree #3 is within about two feet and grows
completely under the canopy of another, larger oak with better structure. The three oaks (#5) are
within inches of another oak and, in the near future, if they continue to grow together, by the time
they are mature they could fail as a result of the trunks pushing against each other.
Criterion #6: Whether or not there are any alternatives that would allow for retaining or not
encroaching on the protected tree. The proposed tree removal meets this criterion because there
are no equally effective long-term tree-protective alternatives to removing the four oaks. While
technically possible to retain all four trees, retention of oak #3 will adversely affect the long-term
health of the nearby oak tree on the neighboring property to the south, and leaving the cluster of
four oaks (#5) will result in four poorly-structured trees as they mature. As a result there are no
equally effective long term tree protective alternatives.
Criterion #7: Whether the approval of the request would be contrary to or in conflict with the
general purpose and intent of this Article. The proposed tree removal meets this criterion, in that
approval of the request to remove the four oak trees is not in conflict with the general purpose and
intent of Article 15-50, which is to preserve and protect healthy, mature trees in the City. In this
situation, all four trees are right next to other, preferable oak trees and in competition with them.
Criterion #8: Any other information relevant to the public health, safety, or general welfare and
the purposes of this ordinance as set forth in section 15-50.010. Removal of the four oak trees
meets this criterion in that it will support maintenance and prevention of erosion on and associated
with the easement..The applicant has presented the City with a duly recorded easement covering the
land on which the trees are located.
Criterion #9: It is necessary to remove the tree for economic or other enjoyment of the property
when there is no other feasible alternative to the removal. Removal of the four oak trees meets
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this criterion. It enables the easement holder to maintain the easement.
In summary, removal of the four oaks is adequately supported by Section 15-50.080 of the City
Code. The Applicant meets the burden of proof for tree #3 in that Criteria 1, 2 and 5 – 9 support the
removal of the tree. The Applicant also meets the burden of proof for tree #5 in that criteria 5 – 9
support the removal of the three trees.
III. Determines that approval of Tree Removal Application #09-0222 is categorically exempt
from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines (14 C.C.R.
Section 15304) “Minor Alterations to Land” and no exception to that exemption applies.
PASSED AND ADOPTED by the City Council of Saratoga, State of California, this 4th day of
November, 2009 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________________
Chuck Page, Mayor
ATTEST:
________________________________________________
Ann Sullivan, City Clerk
ACCEPTANCE BY APPLICANT AND EASEMENT HOLDER
This permit is hereby accepted upon the express terms and conditions hereof, and shall have no
force or effect unless and until agreed to, in writing, by the Applicant/Easement Holder. The
undersigned hereby acknowledges the approved terms and conditions and agrees to fully conform to
and comply with said terms and conditions within the time required in this Resolution by the City of
Saratoga City Council.
__________________________________ ____________________________
Applicant/Easement Holder Date
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REPORT TO THE
PLANNING COMMISSION
Application No./ Location APPC09-0001; 21820 Via Regina
Type of Application: Appeal of a Tree Removal Permit Application to
Remove Four Oak Trees
Applicant/Easement Holder: Dale Parsley, 21990 Via Regina
Property Owner: Hamid Lotfizadeh, 21820 Via Regina
Appellants: Max Keyashian, 21818 Via Regina
Hamid Lotfizadeh, 21820 Via Regina
Staff: Kate Bear, City Arborist
Meeting Date: September 23, 2009
APN: 503-69-013
Department Head: John Livingstone, AICP
21820 Via Regina
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EXECUTIVE SUMMARY
CASE HISTORY:
Arborist review for installation of sewer (06-320) 5/2/06
Withdrawal of project for sewer line connection 11/13/06
Neighbor complaint about work under trees along easement 2/19/08
Application for grading permit from Building Division (09-466) 5/7/09
Application for retaining wall permit from Building Division (09-467) 5/7/09
Application for After-the-Fact Tree Encroachment permit (ATFTR09-0009) 5/8/09
Submittal for arborist review of retaining walls (ARB09-0030) 7/20/09
Tree Removal Permit Application (TRP09-0222): 8/10/09
Appeal Application filed – Keyashian (21818 Via Regina) 8/19/09
Appeal Application filed – Lotfizadeh (21820 Via Regina) 8/27/09
Notice published: 9/8/09
Mailing completed: 8/28/09
Posting completed: 9/17/09
APPEAL DESCRIPTION:
Two adjoining neighbors are appealing the Community Development Director’s approval of an
application for a Tree Removal Permit. The Tree Removal Permit application is for four coast live
oak trees located within an ingress/egress/utility easement recorded in favor of property owned by
Dale Parsley of 21990 Via Regina (Applicant). The easement measures 10 feet wide and extends
across the south end of the property at 21820 Via Regina (see Map attached to Exhibit 16). One
Appellant is Hamid Lotfizadeh, the owner of the property on which the easement occurs at 21820
Via Regina. The other Appellant is Max Keyashian, the neighbor to the south of the easement and
the owner of the property at 21818 Via Regina. One tree requested for removal is in conflict with a
proposed retaining wall on the south side of the easement and crowds another, larger coast live oak
tree on the adjoining property at 21818 Via Regina. The other three trees grow within inches of, and
crowd, a fourth coast live oak to be retained on the north side of the easement.
STAFF RECOMMENDATION:
Staff recommends that the Planning Commission allow the four oak trees to be removed, thereby
denying the appeals, subject to the condition that no Court Order has determined that the Applicant
is precluded from removal of trees within the easement prior to their lawful removal under a City
Tree Removal Permit which has become final and not subject to further appeal.
STAFF ANALYSIS
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PROJECT DESCRIPTION
The Applicant, Dale Parsley, represented by his daughter, Linda Parsley-Yelavich, and son-in-
law, Mike Yelavich, has submitted a site plan to the Building Division for over-the-counter
permits to grade his easement across the adjoining property, to install retaining walls along a
portion of both sides of the easement, and remove four trees, for the purpose of maintenance of a
portion of the easement. The foregoing work is described as the “Project” in this Staff Report and
the accompanying Resolution. The easement measures 10 feet wide and is located at the lower
(south) end of property owned by Hamid Lotfizadeh (21820 Via Regina). The permit for the
retaining walls required an Arborist Review prior to issuance and the Arborist Review, in turn,
required a Tree Removal Permit prior to the removal of the protected trees and issuance of the
Grading and Building Permits.
The Applicant applied for a Tree Removal Permit for a coast live oak tree (#3) and, on the
recommendation of their arborist, Ian Geddes, they included three additional coast live oak trees
on the Tree Removal Permit application. They grow as a cluster, together with another coast live
oak, that they plan to retain. These four oaks were collectively considered as one tree for the
Arborist Review (tree #5). The four coast live oak trees requested for removal (tree #3, and 3
trunks of tree #5) meet the criteria set forth in the City Code, Section 15-50.080 overall, and
qualify for removal.
The Applicant has, on occasion, verbally indicated that he plans to ultimately use the easement
for vehicular ingress and egress and/or to install a sewer line to connect to the public sewer
system, although no plans or information about such uses or related improvements have been
submitted to the City as part of this Application. The Applicant has not requested the removal of
other protected trees growing within the easement as part of the tree removal permit application,
some of which appear to interfere with use of the easement for vehicular ingress and egress and
which may be impacted by installation of a sewer line. Additional tree removal or tree
encroachment permits would be necessary in order to use the subject easement for vehicular ingress
or egress and possibly also to install an underground sewer line.
In consultation with the Assistant City Attorney, staff has been advised that the following issues
are private civil matters not within the jurisdiction of the Planning Commission:
(1) validity of Applicant’s recorded easement in light of this Appeal (and civil litigation)
by fee owner Lotfizadeh claiming that the easement has been extinguished; and
(2) extent of the Applicant’s property rights under such recorded easement (assuming its
validity) to maintain their easement by removing trees in the easement for which the
City has granted final approval of a Tree Removal Permit.
The Applicant has submitted evidence in the form of a recorded easement and a survey stamped
by a Licensed Civil Engineer contending that the trees sought to be removed are within the
recorded easement and that Applicant holds a sufficient property interest to obtain the Arborist
Review and obtain the required Tree Removal Permit without a signed consent from the property
owner on which the easement is located or any adjoining property owner. Under these
Application No. APPC09-0001/ TRP09-0222; 21990 via Regina, 21820 Via Regina
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circumstances, the Assistant City Attorney recommends that the Planning Commission proceed
on the basis that such recorded easement is valid and sufficient to allow the City to approve the
requested Tree Removal Permit so long as it complies overall with the criteria set forth in the City
Tree Regulations and there is no Court Order precluding the Applicant from proceeding.
BACKGROUND:
In 2006 the Applicant applied for a permit and arborist review to install a lateral sewer line to
connect to the City’s sewer system (see Attachment 7, application 06-320 and Attachment 8,
arborist report dated May 2, 2006). Later that year, staff was informed that the Applicant didn’t
want to install a sewer line, but wanted to maintain ingress/egress access along this easement and
that the fire department required it (see Attachment 9, letters dated November 13, 2006 and
November 27, 2006). Letters from the fire department stated that it would be acceptable to use
the easement for secondary access of horses and vehicles, but that they did not require it because
there was adequate access using the existing driveway (Attachment 10).
In February 2008, staff received a complaint from the adjacent neighbor and Appellant (Max
Keyashian, 21818 Via Regina) that grading and removal of vegetation was occurring. They
wanted to know if the Applicant had permits for such work. Staff went to the property to
investigate and called the Sheriff’s office for assistance as well. Work was stopped (see
Attachment 10, Stop Work Notice) and an incident report was filed. Staff sent a follow-up letter
indicating mitigation necessary to repair damage to trees encroached upon (see Attachment 12).
The Applicant hired Ian Geddes to inspect the trees and perform mitigation work (see
Attachment 13). The Applicant was notified in subsequent conversations that permits were
needed to continue the work. In May of 2008, they were issued and served with a Notice of
Violation and Continuation of Stop Work Order prepared by the Assistant City Attorney and
signed by the Building Official and the City Arborist, notifying them in writing that the required
permits had not yet been applied for (see Attachment 15).
Between May 2008 and May 2009, City staff corresponded with or met with the Applicant and
their attorney trying to obtain compliance. In May 2009, in addition to an Application for a
Grading Permit and a Building Permit for Retaining Walls, an After-the-Fact encroachment
permit was applied for and obtained (Attachment 14). In July 2009, an Arborist Review for their
proposed retaining walls was applied for and provided (Attachment 5). Also in July, 2009 the
Applicant applied for a permit to remove four coast live oaks on their easement (see Attachment
3).
In 2006, the owner of 21820 Via Regina, Appellant Hamid Lotfizadeh, was found to be in violation
of City Code Article 15-29 for a fence constructed of materials not approved by the City and for
enclosing a space greater than 4,000 square feet. A notice of a Code Violation has been recorded
against the Lotfizadeh property.
TREES
Application No. APPC09-0001/ TRP09-0222; 21990 via Regina, 21820 Via Regina
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The Applicant has requested City approval to remove four (4) protected trees. The total appraised
value for tree #3 is $2,400. The three being removed as part of tree #5 should be replaced on a one
for one basis, with three new 24 inch box sized trees, the standard condition for tree removal
permits. New trees, equal to $2,400 in value should be planted to replace tree #3, in addition to the
required three 24–inch box trees.
Criteria for the Removal of a Protected Tree
The findings required for issuance of a Tree Removal Permit pursuant to City Code Article 15-
50.080 are set forth below and the Applicant has met the burden of proof to support making those
required findings overall:
Criterion #1: The condition of the tree with respect to disease, imminent danger of falling,
proximity to existing or proposed structures, and interference with utility services. The request to
remove coast live oak (tree #3) does meet this criterion in that it is in the path of a proposed retaining
wall. The other three oak trees (collectively called tree #5) do not meet this criterion in that they do
not appear diseased. They also do not appear to be in danger of falling and are not causing damage
to structures. Based on the information provided by the applicant, they do not interfere with utilities.
Criterion #2: The necessity to remove the tree for physical damage or threatened damage to
improvements or impervious surfaces on the property. The request to remove oak tree #3 does
meet this criterion, in that, if it is not removed, it could cause damage to the proposed retaining wall.
The other three oaks (#5) do not meet this criterion.
Criterion #3: The topography of the land and the effect the tree removal would have upon
erosion, soil retention and the diversion or increased flow of surface waters. The four oak trees do
not meet this criterion, in that they are actively having a positive effect on the prevention of erosion.
They grow on a slope and their roots are holding the soil in place.
Criterion #4: The number, species, size and location of existing trees on this and neighboring
properties and the effect the removal would have upon shade, privacy impact, scenic beauty,
property values and established standards of the area. The proposed tree removals do not meet this
criterion, in that the removal of the four oaks will have an impact on the privacy, shade, and
potentially, the value of the property available to the southern neighbor.
Criterion #5: The number of healthy trees the property is able to support according to good
forestry practices. The proposed four tree removals do meet this criterion, in that all four are too
close to other trees for good forestry practices. Oak tree #3 is within about two feet and grows
completely under the canopy of another, larger oak with better structure. The three oaks (#5) are
within inches of another oak and, in the near future, if they continue to grow together, by the time
they are mature they could fail as a result of the trunks pushing against each other.
Criterion #6: Whether or not there are any alternatives that would allow for retaining or not
encroaching on the protected tree. The proposed tree removal does meet this criterion in the long
term, in that there are alternatives to removing the four oaks. All four could be retained. However,
retention of oak #3 will impact the effectiveness of the retaining wall on the down slope side of the
Application No. APPC09-0001/ TRP09-0222; 21990 via Regina, 21820 Via Regina
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easement, and leaving the cluster of four oaks (#5) on the north side of the easement will result in
four poorly-structured trees as they mature. As a result there are no equally effective long term tree
protective alternatives.
Criterion #7: Whether the approval of the request would be contrary to or in conflict with the
general purpose and intent of this Article. The proposed tree removal does meet this criterion, in
that approval of the request to remove the four oak trees is not in conflict with the general purpose
and intent of this Article, which is to preserve and protect healthy, mature trees in the City. In this
situation, all four trees are right next to other, preferable oak trees and in competition with them.
Criterion #8: Any other information relevant to the public health, safety, or general welfare and
the purposes of this ordinance as set forth in section 15-50.010. Removal of the four oak trees
does meet this criterion. The owner of the easement claims to have sufficient property rights to
maintain the easement by removing these trees.
Criterion #9: It is necessary to remove the tree for economic or other enjoyment of the property
when there is no other feasible alternative to the removal. Removal of the four oak trees does meet
this criterion. It enables the easement holder to maintain the easement.
In summary, removal of the four oaks is adequately supported by Section 15-50.080 of the City
Code. The Applicant meets the burden of proof for tree #3 in that Criteria 1, 2 and 5 – 9 support the
removal of the tree. The Applicant also meets the burden of proof for tree #5 in that criteria 5 – 9
support the removal of the three trees. Overall, the Appellant has not met the burden of proof for the
retention of the four oaks.
NEIGHBOR CORRESPONDENCE
City staff has approved a Tree Removal Permit Application and received the two appeals of the Tree
Removal Permit Approval.
GROUNDS OF APPEALS
The Keyashian Appeal is largely based on opposition to grading and the use of the easement for
vehicular ingress and egress. These issues are not within the purview of an Appeal of a Tree
Removal Permit. The Building Official has determined that the grading and retaining wall plans
comply with applicable regulations. An appeal of the Tree Removal Permit requires the Planning
Commission to review the criteria for tree removal set forth in City Code Section 15-50.080 and as
set forth above, and determine whether overall the criteria support removal of the trees in question.
The Keyashians Appeal does mention that the trees in question add value, privacy, shade, and their
roots prevent soil erosion. These issues should be the focus of the Planning Commission
consideration of their Appeal. The analysis of the criteria above provides the City Arborist
evaluation of the tree-related issues raised in the Keyashian Appeal.
The Lotfizadeh Appeal requests that the Planning Commission not approve removal of any trees in
the easement until litigation filed September 9, 2009, by Lotfizadeh against Parsley-Yelavich as to
the continued existence of the easement is finally resolved by the Superior Court. Local planning
Application No. APPC09-0001/ TRP09-0222; 21990 via Regina, 21820 Via Regina
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Application No. APPC09-0001/ TRP09-0222; 21990 via Regina, 21820 Via Regina
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agencies (including the City of Saratoga) generally consider it to be for the Courts to make any
determination of whether a private easement remains valid, and the extent of an easement holder’s
right to maintain the easement. Local planning agencies generally proceed to make land use
decisions independent of the Court process, but condition their decision on any Court Order which
may be issued. Hence the Resolution contains a condition of approval providing that the Tree
Removal Permit (assuming it is approved by the Planning Commission) may be exercised so long as
there is no Court Order prohibiting Applicant /Easement Holder from doing so.
STAFF RECOMMENDATION
Staff recommends that the Planning Commission find this application exempt from CEQA and
deny both Appeals, so as to uphold approval of the Tree Removal Permit with required findings
and conditions by adopting the attached Resolution.
ATTACHMENTS:
1. Resolution denying Appeal, allowing the removal of four coast live oaks
2. Appeal applications and letters from Max Keyashian, 21818 Via Regina,
and Hamid Lotfizadeh, 21820 Via Regina
3. Tree Removal Permit Application TRP09-0222
4. Arborist Review for retaining walls, August 4, 2009
5. Map showing relationship of properties, easement and ownership
6. Public Hearing Notice, List of Addresses for mailing
7. Application #06-320 for sewer connection (2006)
8. Arborist report for application #06-320, May 2, 2006
9. Letter requesting withdrawal of project and response
10. Letters from fire department
11. Stop work notice
12. Letter dated March 10, 2008 from City Arborist
13. Letters dated March 20, 2008 and June 12, 2008 from Ian Geddes
14. After-the-Fact Tree Encroachment Permit for work done in February 2008
15. Notice of Violation and Continuation of Stop Work Order
16. Recorded easement
17. Documents from Applicant
18. Exhibit “A” – Easement Maintenance Plan
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