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HomeMy WebLinkAboutPacket.pdf REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on October 29, 2009) COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Agendized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. Communications from Boards and Commissions Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards & Commissions. ANNOUNCEMENTS CEREMONIAL ITEMS SPECIAL PRESENTATIONS CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. AGENDA REGULAR MEETING SARATOGA CITY COUNCIL Wednesday, November 4, 2009 1 1. Review of Accounts Payable Registers Recommended action: That the City Council accepts the Check Registers for Accounts Payable cycles: October 15, 2009 October 22, 2009 2. Treasurer’s Report for the Month Ended September 30, 2009 Recommended action: Review and accept the Treasurer’s Report for the month ended September 30, 2009. 3. Final map approval for two lots located at 15211 Hume Drive Recommended action: Move to adopt Resolution granting final map approval of tentative map application No. SUB 09-0001 for two lots located at 15211 Hume Drive. 4. FY 2009 – 2010 CDBG County/City Contract Recommended action: Adopt a Resolution authorizing the City Manager to execute a $464,069.77 contract with Santa Clara County for the FY 2009-2010 CDBG Program. 5. Update of Saratoga’s Local Hazard Mitigation Plan (LHMP) matrices pursuant to the Disaster Mitigation Act of 2000 Recommended action: Authorize the City Manager to submit the attached updated mitigation matrices to the Association of Bay Area Governments (ABAG) and the Federal Emergency Management Agency (FEMA) for their preliminary review and comment. PUBLIC HEARINGS Applicants/Appellants and their representatives have a total of ten minutes maximum for opening statements. Members of the public may comment on any item for up to three minutes. Applicant/Appellants and their representatives have a total of five minutes maximum for closing statements. Items requested for continuance are subject to Council’s approval at the Council meeting 6. Appeal of a tree removal permit (TRP09-0222). Recommended action: Staff recommends that the City Council uphold the Planning Commission decision denying the appeal and allowing the removal of four oak trees. The attached resolution would make removal subject to all the Planning Commission conditions, including a provision that work may not proceed if a court has determined that the Applicant may not remove trees within the easement. OLD BUSINESS 7. Herriman Avenue Pedestrian Walkway and Bicycle Lane Review Recommended action: Receive report and provide direction to staff 2 NEW BUSINESS 8. Status of January 6, 2010 Council Meeting Recommended action: Consider cancelling the meeting of January 6, 2010. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Chuck Page Hakone Foundation Executive Committee Peninsula Division, League of California Cities SSC Cities Association Board SCC Cities Association Selection Committee Valley Transportation Authority PAC West Valley Sanitation District West Valley Mayors and Managers Association Council Finance Committee City School Ad-Hoc Vice Mayor Kathleen King Hakone Foundation Board West Valley Flood Control Zone & Watershed Advisory Committee SSC Cities Association Executive Board SCC Cities Association – Joint Economic Development Policy Committee (JEDPC) City School Ad-Hoc Councilmember Jill Hunter Historical Foundation Library Joint Powers Association Santa Clara County Valley Water District Commission Village AdHoc Councilmember Howard Miller Chamber of Commerce KSAR Santa Clara County Emergency Council West Valley Solid Waste Joint Powers Association Council Finance Standing Committee Councilmember Susie Nagpal ABAG Comprehensive County Expressway Planning Study Policy Advisory Board (PAB) County HCD Policy Committee SASCC Sister City Liaison Village AdHoc CITY COUNCIL ITEMS CITY MANAGER’S REPORT ADJOURNMENT 3 In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the Community Development Department Director at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II) Certificate of Posting of Agenda: I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on October 29, 2009, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us Signed this 29th day of October 2009 at Saratoga, California. Ann Sullivan, CMC City Clerk 4 NOTE: To view current or previous City Council meetings anytime, go to the City Video Archives at www.saratoga.ca.us 11/4 Regular Meeting – Saratoga Ministerial Association 11/18 Regular Meeting – Joint Meeting with Hakone Foundation 12/1 Council Reorganization 12/2 Regular Meeting – Joint Meeting with Planning Commission 12/16 Regular Meeting - CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2009 5 Dave Anderson Melanie Whittaker Mary Furey SUBJECT: Review of Accounts Payable Check Registers RECOMMENDED ACTION: That the City Council review and accept the Check Registers for the following Accounts Payable payment cycles: REPORT SUMMARY: Attached are the Check Registers for: Date Ending Check No. 10/15/09 113478 113535 57 722,670.50 10/15/09 10/08/09 113477 10/22/09 113536 113604 68 161,146.80 10/22/09 10/15/09 113535 AP Date Check No. Issued to Dept.Amount 10/15/09 113482 Public Works 250,102.85 10/15/09 113516 Public Safety 344,573.67 10/22/09 113542 Public Works 44,906.62 The following are Accounts Payable checks that were voided or manually issued: AP Date Check No.Amount 10/15/09 10/22/09 Ending Check No. Total Checks Amount Checks Released October 15, 2009 October 22, 2009 CIP Streets Prospect Median SC County Office of Sheriff General SARATOGA CITY COUNCIL MEETING DATE:November 4, 2009 AGENDA ITEM: DEPARTMENT:Finance & Administrative Services CITY MANAGER: PREPARED BY:DEPT. DIRECTOR: Type of Checks Date Starting Check No. None Issued to Description Prior Check Register The following is a list of Accounts Payable checks issued for more than $20,000 and a brief description of the expenditure: B&B Landscape CIP Parks / Tree Fine Kevin Moran Improvements Fund Purpose Accounts Payable Accounts Payable Monthly Law Enforcement Blossom Valley Construction None 6 The following is a list of cash reduction by fund: Fund #AP 10/15 AP 10/22 Total 111 General 426,115.58 52,443.48 478,559.06 231 Village Lighting 28.47 1,641.50 1,669.97 241 Arroyo de Saratoga Landscape 269.25 269.25 242 Bonnet Way Landscape 138.50 138.50 243 Carnelian Glen 135.00 135.00 244 Cunningham/Glasgow Landscape 145.64 145.64 245 Fredericksburg Landscape 31.51 31.51 246 Greenbriar Landscape 158.01 158.01 247 Kerwin Ranch Landscape 311.00 311.00 248 Leutar Court Landscape 57.25 57.25 251 McCartysville Landscape 180.00 315.57 495.57 252 Prides Crossing Landscape 251.20 251.20 253 Saratoga Legends Landscape 158.00 158.00 254 Sunland Park Landscape 203.00 203.00 255 Tricia Woods Landscape 42.28 42.28 272 Bellgrove Landscape 1,598.00 5,276.91 6,874.91 273 Gateway Landscape 374.99 630.27 1,005.26 274 Horseshoe Landscape/Lighting 320.00 320.00 276 Tollgate LLD 71.03 71.03 277 Village Commercial Landscape 263.25 263.25 411 CIP Street Projects 1,819.07 63,690.50 65,509.57 412 CIP Parks Projects 202,630.07 2,488.00 205,118.07 413 CIP Facility Projects 26,209.89 26,209.89 421 Tree Fine Fund 17,300.00 5,800.00 23,100.00 431 Grant Fund - CIP Streets 30,172.78 5,022.00 35,194.78 612 Workers' Comp 354.59 354.59 621 Office Stores Fund 1,413.12 1,413.12 622 Information Technology 2,506.79 2,471.01 4,977.80 623 Vehicle & Equipment Maint 2,711.42 1,516.71 4,228.13 624 Building Maintenance 7,622.35 2,305.56 9,927.91 631 12,345.25 12,345.25 632 172.10 172.10 711 4,106.40 4,106.40 722,670.50 161,146.80 883,817.30 ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENTS: Check Registers in the 'A/P Checks By Period and Year' report format TOTAL Fund Description Vehicle & Equipment Replacement IT Equipment Replacement Library Capital Improvement 7 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 1 DA T E : 1 0 / 2 8 / 2 0 0 9 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 0 : 1 5 : 2 7 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c h e c k _ n o b e t w e e n ’ 1 1 3 4 7 8 ’ a n d ’ 1 1 3 5 3 5 ’ AC C O U N T I N G P E R I O D : 4 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 3 4 7 8 1 0 / 1 5 / 0 9 2 3 4 A T & T 6 2 4 6 2 0 2 S U P E R T R U N K 0 . 0 0 5 4 6 . 6 6 11 1 1 1 1 1 3 4 7 8 1 0 / 1 5 / 0 9 2 3 4 A T & T 6 2 4 6 2 0 2 M T H L Y C H A R G E S 0 . 0 0 1 7 7 . 8 9 11 1 1 1 1 1 3 4 7 8 1 0 / 1 5 / 0 9 2 3 4 A T & T 6 2 4 6 2 0 2 A L A R M S Y S T E M 0 . 0 0 8 7 . 0 5 11 1 1 1 1 1 3 4 7 8 1 0 / 1 5 / 0 9 2 3 4 A T & T 6 2 4 6 2 0 2 S R C E N T E R A L A R M 0 . 0 0 3 1 . 4 9 11 1 1 1 1 1 3 4 7 8 1 0 / 1 5 / 0 9 2 3 4 A T & T 1 1 1 7 1 0 2 E M E R G E N C Y R E S P O N S E 0 . 0 0 2 0 4 . 8 4 11 1 1 1 1 1 3 4 7 8 1 0 / 1 5 / 0 9 2 3 4 A T & T 6 2 4 6 2 0 2 N O R T H C A M P U S 0 . 0 0 7 6 . 8 4 11 1 1 1 1 1 3 4 7 8 1 0 / 1 5 / 0 9 2 3 4 A T & T 1 1 1 5 3 0 1 C O R P Y A R D E R L I N E 0 . 0 0 4 5 . 9 4 11 1 1 1 1 1 3 4 7 8 1 0 / 1 5 / 0 9 2 3 4 A T & T 1 1 1 5 3 0 1 B L A N E Y P H O N E M O D E M 0 . 0 0 1 5 . 2 4 TO T A L C H E C K 0 . 0 0 1 , 1 8 5 . 9 5 11 1 1 1 1 1 3 4 7 9 1 0 / 1 5 / 0 9 7 2 A D V A N T A G E J A N I T O R I A L S U P 6 2 4 6 2 0 2 S U P P L I E S - J A N I T O R I A L 0 . 0 0 1 3 9 . 8 4 11 1 1 1 1 1 3 4 7 9 1 0 / 1 5 / 0 9 7 2 A D V A N T A G E J A N I T O R I A L S U P 6 2 4 6 2 0 2 S U P P L I E S - J A N I T O R I A L 0 . 0 0 3 6 6 . 4 4 11 1 1 1 1 1 3 4 7 9 1 0 / 1 5 / 0 9 7 2 A D V A N T A G E J A N I T O R I A L S U P 6 2 4 6 2 0 2 S U P P L I E S - J A N I T O R I A L 0 . 0 0 6 2 . 7 2 TO T A L C H E C K 0 . 0 0 5 6 9 . 0 0 11 1 1 1 1 1 3 4 8 0 1 0 / 1 5 / 0 9 5 2 1 A L L I E D L O C K & S A F E I N C 6 2 4 6 2 0 2 S U P P L I E S - F A C I L I T I E S 0 . 0 0 6 6 . 1 0 11 1 1 1 1 1 3 4 8 1 1 0 / 1 5 / 0 9 5 0 0 A R C H E R , A M Y 1 1 1 F A C I L I T Y D E P R E F U N D 0 . 0 0 3 0 0 . 0 0 11 1 1 1 1 1 3 4 8 2 1 0 / 1 5 / 0 9 6 0 1 B & B L A N D S C A P E C O N T R A C T O R 4 2 1 R E T E N T I O N - K M O R A N 0 . 0 0 - 1 , 7 0 0 . 0 0 11 1 1 1 1 1 3 4 8 2 1 0 / 1 5 / 0 9 6 0 1 B & B L A N D S C A P E C O N T R A C T O R 4 1 2 R E T E N T I O N - K M O R A N 0 . 0 0 - 1 0 , 8 1 1 . 3 5 11 1 1 1 1 1 3 4 8 2 1 0 / 1 5 / 0 9 6 0 1 B & B L A N D S C A P E C O N T R A C T O R 4 3 1 R E T E N T I O N 0 . 0 0 3 0 , 1 7 2 . 7 8 11 1 1 1 1 1 3 4 8 2 1 0 / 1 5 / 0 9 6 0 1 B & B L A N D S C A P E C O N T R A C T O R 4 1 2 R E T E N T I O N 0 . 0 0 9 4 , 5 1 6 . 5 6 11 1 1 1 1 1 3 4 8 2 1 0 / 1 5 / 0 9 6 0 1 B & B L A N D S C A P E C O N T R A C T O R 4 2 1 R E T E N T I O N 0 . 0 0 2 , 0 0 0 . 0 0 11 1 1 1 1 1 3 4 8 2 1 0 / 1 5 / 0 9 6 0 1 B & B L A N D S C A P E C O N T R A C T O R 4 1 2 R E T E N T I O N 0 . 0 0 1 0 , 8 1 1 . 3 5 11 1 1 1 1 1 3 4 8 2 1 0 / 1 5 / 0 9 6 0 1 B & B L A N D S C A P E C O N T R A C T O R 4 1 2 9 2 3 7 - 0 0 1 K M O R A N I M P R O V E M E N T S 0 . 0 0 1 0 8 , 1 1 3 . 5 1 11 1 1 1 1 1 3 4 8 2 1 0 / 1 5 / 0 9 6 0 1 B & B L A N D S C A P E C O N T R A C T O R 4 2 1 9 2 1 1 - 0 0 2 K M O R A N I M P R O V E M E N T S 0 . 0 0 1 7 , 0 0 0 . 0 0 TO T A L C H E C K 0 . 0 0 2 5 0 , 1 0 2 . 8 5 11 1 1 1 1 1 3 4 8 3 1 0 / 1 5 / 0 9 3 2 7 B E L A N G E R , C H R I S T I N E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 6 6 . 0 0 11 1 1 1 1 1 3 4 8 3 1 0 / 1 5 / 0 9 3 2 7 B E L A N G E R , C H R I S T I N E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 8 8 . 0 0 TO T A L C H E C K 0 . 0 0 1 5 4 . 0 0 11 1 1 1 1 1 3 4 8 4 1 0 / 1 5 / 0 9 6 5 C A P A R K A N D R E C R E A T I O N S 1 1 1 6 1 0 1 2 0 1 0 D U E S - H E N I G 0 . 0 0 1 4 0 . 0 0 11 1 1 1 1 1 3 4 8 5 1 0 / 1 5 / 0 9 9 9 C A M P B E L L U N I O N H I G H S C H O 1 1 1 5 3 0 1 P R O S P E C T F L D R E N T A L 0 . 0 0 1 1 , 4 1 0 . 0 0 11 1 1 1 1 1 3 4 8 5 1 0 / 1 5 / 0 9 9 9 C A M P B E L L U N I O N H I G H S C H O 1 1 1 5 3 0 1 P R O S P E C T F L D R E N T A L 0 . 0 0 6 , 8 6 0 . 0 0 11 1 1 1 1 1 3 4 8 5 1 0 / 1 5 / 0 9 9 9 C A M P B E L L U N I O N H I G H S C H O 1 1 1 6 1 0 1 P R O S P E C T F L D R E N T A L 0 . 0 0 4 2 0 . 0 0 TO T A L C H E C K 0 . 0 0 1 8 , 6 9 0 . 0 0 11 1 1 1 1 1 3 4 8 6 1 0 / 1 5 / 0 9 1 3 0 C D W G , I N C 6 3 2 3 2 0 2 B A T T E R Y R E P L A C E M E N T 0 . 0 0 1 7 2 . 1 0 11 1 1 1 1 1 3 4 8 7 1 0 / 1 5 / 0 9 1 7 6 C I E N E G A L A N D S C A P I N G 2 7 4 5 3 0 2 L N D S C P - H O R S E S H O E 9 / 0 9 0 . 0 0 3 2 0 . 0 0 11 1 1 1 1 1 3 4 8 7 1 0 / 1 5 / 0 9 1 7 6 C I E N E G A L A N D S C A P I N G 1 1 1 5 3 0 1 L N D S C P - F O O T H I L L 0 9 / 0 9 0 . 0 0 1 7 8 . 0 0 11 1 1 1 1 1 3 4 8 7 1 0 / 1 5 / 0 9 1 7 6 C I E N E G A L A N D S C A P I N G 2 4 3 5 3 0 2 C A R N E L I A N G L E N 0 9 / 0 9 0 . 0 0 1 3 5 . 0 0 11 1 1 1 1 1 3 4 8 7 1 0 / 1 5 / 0 9 1 7 6 C I E N E G A L A N D S C A P I N G 1 1 1 5 3 0 1 V I L L A G E 0 9 / 0 9 0 . 0 0 2 2 0 . 0 0 11 1 1 1 1 1 3 4 8 7 1 0 / 1 5 / 0 9 1 7 6 C I E N E G A L A N D S C A P I N G 1 1 1 5 3 0 1 L N D S C P - C S P R I N G 0 9 / 0 9 0 . 0 0 4 0 0 . 0 0 TO T A L C H E C K 0 . 0 0 1 , 2 5 3 . 0 0 11 1 1 1 1 1 3 4 8 8 1 0 / 1 5 / 0 9 2 2 9 C O A S T O I L C O M P A N Y L L C 6 2 3 5 2 0 2 U N L E A D E D / D I E S E L 0 . 0 0 1 , 4 7 5 . 3 0 11 1 1 1 1 1 3 4 8 9 1 0 / 1 5 / 0 9 7 7 2 C O M F O R T C O N S T R U C T I O N C O M 4 1 3 R E T E N T I O N - L A V A T O R Y 0 . 0 0 - 2 , 7 1 0 . 0 0 8 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 2 DA T E : 1 0 / 2 8 / 2 0 0 9 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 0 : 1 5 : 2 7 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c h e c k _ n o b e t w e e n ’ 1 1 3 4 7 8 ’ a n d ’ 1 1 3 5 3 5 ’ AC C O U N T I N G P E R I O D : 4 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 3 4 8 9 1 0 / 1 5 / 0 9 7 7 2 C O M F O R T C O N S T R U C T I O N C O M 4 1 3 9 3 4 2 - 0 0 2 C O R P Y A R D L A V A T O R Y 0 . 0 0 2 7 , 1 0 0 . 0 0 TO T A L C H E C K 0 . 0 0 2 4 , 3 9 0 . 0 0 11 1 1 1 1 1 3 4 9 0 1 0 / 1 5 / 0 9 2 5 0 C O T T O N S H I R E S A N D A S S O C I 1 1 1 G E O # 0 8 - 0 0 2 1 0 . 0 0 7 8 3 . 7 5 11 1 1 1 1 1 3 4 9 0 1 0 / 1 5 / 0 9 2 5 0 C O T T O N S H I R E S A N D A S S O C I 1 1 1 G E O # 0 9 - 0 0 0 7 0 . 0 0 9 5 8 . 7 5 TO T A L C H E C K 0 . 0 0 1 , 7 4 2 . 5 0 11 1 1 1 1 1 3 4 9 1 1 0 / 1 5 / 0 9 5 6 4 D E L A G E L A N D E N P U B L I C F I 6 2 1 3 1 0 2 C O P I E R L E A S E 1 0 / 0 9 0 . 0 0 1 , 4 1 3 . 1 2 11 1 1 1 1 1 3 4 9 2 1 0 / 1 5 / 0 9 5 7 3 S T A T E O F C A L I F O R N I A 1 1 1 5 2 0 1 S I G N A L / L I G H T 0 8 / 0 9 0 . 0 0 5 3 4 . 7 9 11 1 1 1 1 1 3 4 9 3 1 0 / 1 5 / 0 9 6 2 0 D R A K E W E L D I N G I N C 6 2 3 5 2 0 2 R E P A I R - P O L E P U L L E R 0 . 0 0 4 5 . 0 0 11 1 1 1 1 1 3 4 9 4 1 0 / 1 5 / 0 9 1 E N V I R O N M E N T A L 6 2 4 6 2 0 2 D I S P O S A L F E E 0 9 / 1 8 0 . 0 0 1 5 9 . 1 7 11 1 1 1 1 1 3 4 9 5 1 0 / 1 5 / 0 9 4 2 6 F L I N T T R A D I N G , I N C 4 1 1 9 1 1 1 - 0 0 2 S I G N S - R E S T R I P I N G 0 . 0 0 1 , 4 2 6 . 8 9 11 1 1 1 1 1 3 4 9 6 1 0 / 1 5 / 0 9 7 6 1 F R E S H I F I L M S , L L C 1 1 1 6 1 0 1 I N S T R U C T O R - F I L M 0 . 0 0 4 , 7 6 0 . 0 0 11 1 1 1 1 1 3 4 9 7 1 0 / 1 5 / 0 9 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 1 1 1 5 3 0 1 C L E A N U P - F R A N K L I N 0 . 0 0 2 0 0 . 0 0 11 1 1 1 1 1 3 4 9 7 1 0 / 1 5 / 0 9 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 1 1 1 5 3 0 1 R E P A I R S - S B L O S S O M 0 . 0 0 1 6 8 . 4 0 TO T A L C H E C K 0 . 0 0 3 6 8 . 4 0 11 1 1 1 1 1 3 4 9 8 1 0 / 1 5 / 0 9 4 5 5 G A R D E N L A N D P O W E R E Q U I P M E 1 1 1 5 3 0 1 S U P P L I E S - P A R K S 0 . 0 0 9 5 . 5 6 11 1 1 1 1 1 3 4 9 8 1 0 / 1 5 / 0 9 4 5 5 G A R D E N L A N D P O W E R E Q U I P M E 1 1 1 5 2 0 1 S U P P L I E S - S T R E E T S 0 . 0 0 9 . 6 6 11 1 1 1 1 1 3 4 9 8 1 0 / 1 5 / 0 9 4 5 5 G A R D E N L A N D P O W E R E Q U I P M E 1 1 1 5 2 0 1 S U P P L I E S - S T R E E T S 0 . 0 0 2 2 4 . 4 7 11 1 1 1 1 1 3 4 9 8 1 0 / 1 5 / 0 9 4 5 5 G A R D E N L A N D P O W E R E Q U I P M E 1 1 1 5 2 0 1 S U P P L I E S - S T R E E T S 0 . 0 0 3 8 . 3 9 TO T A L C H E C K 0 . 0 0 3 6 8 . 0 8 11 1 1 1 1 1 3 4 9 9 1 0 / 1 5 / 0 9 4 7 0 G R E G O R I A N , A G N E S 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 1 2 8 . 0 0 11 1 1 1 1 1 3 4 9 9 1 0 / 1 5 / 0 9 4 7 0 G R E G O R I A N , A G N E S 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 1 2 8 . 0 0 11 1 1 1 1 1 3 4 9 9 1 0 / 1 5 / 0 9 4 7 0 G R E G O R I A N , A G N E S 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 1 2 8 . 0 0 11 1 1 1 1 1 3 4 9 9 1 0 / 1 5 / 0 9 4 7 0 G R E G O R I A N , A G N E S 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 1 2 8 . 0 0 TO T A L C H E C K 0 . 0 0 5 1 2 . 0 0 11 1 1 1 1 1 3 5 0 0 1 0 / 1 5 / 0 9 5 2 0 F U N F U N F U N D A M E N T A L S 1 1 1 6 1 0 1 I N S T R U C T O R - S P O R T S 0 . 0 0 1 6 9 . 4 0 11 1 1 1 1 1 3 5 0 0 1 0 / 1 5 / 0 9 5 2 0 F U N F U N F U N D A M E N T A L S 1 1 1 6 1 0 1 I N S T R U C T O R - S P O R T S 0 . 0 0 2 3 0 . 4 0 11 1 1 1 1 1 3 5 0 0 1 0 / 1 5 / 0 9 5 2 0 F U N F U N F U N D A M E N T A L S 1 1 1 6 1 0 1 I N S T R U C T O R - S P O R T S 0 . 0 0 3 0 2 . 4 0 11 1 1 1 1 1 3 5 0 0 1 0 / 1 5 / 0 9 5 2 0 F U N F U N F U N D A M E N T A L S 1 1 1 6 1 0 1 I N S T R U C T O R - S P O R T S 0 . 0 0 1 4 5 . 2 0 11 1 1 1 1 1 3 5 0 0 1 0 / 1 5 / 0 9 5 2 0 F U N F U N F U N D A M E N T A L S 1 1 1 6 1 0 1 I N S T R U C T O R - S P O R T S 0 . 0 0 1 6 9 . 4 0 TO T A L C H E C K 0 . 0 0 1 , 0 1 6 . 8 0 11 1 1 1 1 1 3 5 0 1 1 0 / 1 5 / 0 9 7 8 0 H Y F L O O R & G A M E L I N E P A I N 6 2 4 6 2 0 2 F L O O R C A R E - C C T R 0 . 0 0 2 , 7 3 4 . 0 0 11 1 1 1 1 1 3 5 0 2 1 0 / 1 5 / 0 9 1 9 I A N G E D D E S T R E E C A R E , I N 1 1 1 5 2 0 1 T R E E M A I N T - F A R W E L L 0 . 0 0 4 5 0 . 0 0 11 1 1 1 1 1 3 5 0 3 1 0 / 1 5 / 0 9 2 4 I C E C E N T E R O F C U P E R T I N O 1 1 1 6 1 0 1 I N S T R U C T O R - S K A T I N G 0 . 0 0 4 8 . 0 0 11 1 1 1 1 1 3 5 0 3 1 0 / 1 5 / 0 9 2 4 I C E C E N T E R O F C U P E R T I N O 1 1 1 6 1 0 1 I N S T R U C T O R - S K A T I N G 0 . 0 0 4 8 . 0 0 11 1 1 1 1 1 3 5 0 3 1 0 / 1 5 / 0 9 2 4 I C E C E N T E R O F C U P E R T I N O 1 1 1 6 1 0 1 I N S T R U C T O R - S K A T I N G 0 . 0 0 1 4 4 . 0 0 TO T A L C H E C K 0 . 0 0 2 4 0 . 0 0 11 1 1 1 1 1 3 5 0 4 1 0 / 1 5 / 0 9 6 3 I N T E R S T A T E T R A F F I C C O N T R 4 1 1 9 1 1 1 - 0 0 2 S U P P L I E S - R E S T R I P I N G 0 . 0 0 2 2 9 . 9 7 9 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 3 DA T E : 1 0 / 2 8 / 2 0 0 9 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 0 : 1 5 : 2 7 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c h e c k _ n o b e t w e e n ’ 1 1 3 4 7 8 ’ a n d ’ 1 1 3 5 3 5 ’ AC C O U N T I N G P E R I O D : 4 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 3 5 0 4 1 0 / 1 5 / 0 9 6 3 I N T E R S T A T E T R A F F I C C O N T R 6 2 4 6 2 0 2 S U P P L I E S - F A C I L I T I E S 0 . 0 0 3 2 6 . 5 5 TO T A L C H E C K 0 . 0 0 5 5 6 . 5 2 11 1 1 1 1 1 3 5 0 5 1 0 / 1 5 / 0 9 1 2 3 K E L E X S E C U R I T Y 6 2 4 6 2 0 2 A L A R M R E P A I R 0 . 0 0 2 3 5 . 0 0 11 1 1 1 1 1 3 5 0 6 1 0 / 1 5 / 0 9 1 9 2 L I , C H R I S T I N E K A I S E R 1 1 1 6 1 0 1 I N S T R U C T O R - P I L A T E S 0 . 0 0 8 8 . 8 0 11 1 1 1 1 1 3 5 0 6 1 0 / 1 5 / 0 9 1 9 2 L I , C H R I S T I N E K A I S E R 1 1 1 6 1 0 1 I N S T R U C T O R - P I L A T E S 0 . 0 0 4 4 . 4 0 11 1 1 1 1 1 3 5 0 6 1 0 / 1 5 / 0 9 1 9 2 L I , C H R I S T I N E K A I S E R 1 1 1 6 1 0 1 I N S T R U C T O R - P I L A T E S 0 . 0 0 4 3 2 . 0 0 TO T A L C H E C K 0 . 0 0 5 6 5 . 2 0 11 1 1 1 1 1 3 5 0 7 1 0 / 1 5 / 0 9 6 8 3 L I S T E N G I N E E R I N G C O M P A N Y 4 1 3 9 3 7 4 - 0 0 1 R E I M B U R S A B L E C O S T S 0 . 0 0 1 9 . 3 9 11 1 1 1 1 1 3 5 0 8 1 0 / 1 5 / 0 9 2 2 1 L O R A L L A N D S C A P I N G , I N C 1 1 1 5 3 0 1 B E A U C H A M P S 0 9 / 0 9 0 . 0 0 2 1 2 . 0 0 11 1 1 1 1 1 3 5 0 8 1 0 / 1 5 / 0 9 2 2 1 L O R A L L A N D S C A P I N G , I N C 1 1 1 5 3 0 1 R A V E N W O O D 0 9 / 0 9 0 . 0 0 1 1 0 . 0 0 11 1 1 1 1 1 3 5 0 8 1 0 / 1 5 / 0 9 2 2 1 L O R A L L A N D S C A P I N G , I N C 1 1 1 5 3 0 1 A Z U L E P A R K 0 9 / 0 9 0 . 0 0 5 6 5 . 0 0 11 1 1 1 1 1 3 5 0 8 1 0 / 1 5 / 0 9 2 2 1 L O R A L L A N D S C A P I N G , I N C 1 1 1 5 3 0 1 H I S T O R I C A L 0 9 / 0 9 0 . 0 0 1 7 0 . 0 0 11 1 1 1 1 1 3 5 0 8 1 0 / 1 5 / 0 9 2 2 1 L O R A L L A N D S C A P I N G , I N C 1 1 1 5 3 0 1 N O R T H C A M P U S 0 9 / 0 9 0 . 0 0 4 5 0 . 0 0 11 1 1 1 1 1 3 5 0 8 1 0 / 1 5 / 0 9 2 2 1 L O R A L L A N D S C A P I N G , I N C 2 5 1 5 3 0 2 M C C A R T Y S V I L L E 0 9 / 0 9 0 . 0 0 1 8 0 . 0 0 11 1 1 1 1 1 3 5 0 8 1 0 / 1 5 / 0 9 2 2 1 L O R A L L A N D S C A P I N G , I N C 2 5 4 5 3 0 2 S U N L A N D 0 9 / 0 9 0 . 0 0 2 0 3 . 0 0 11 1 1 1 1 1 3 5 0 8 1 0 / 1 5 / 0 9 2 2 1 L O R A L L A N D S C A P I N G , I N C 2 4 7 5 3 0 2 K E R W I N R A N C H 0 9 / 0 9 0 . 0 0 3 1 1 . 0 0 11 1 1 1 1 1 3 5 0 8 1 0 / 1 5 / 0 9 2 2 1 L O R A L L A N D S C A P I N G , I N C 2 7 2 5 3 0 2 B E L L G R O V E 0 9 / 0 9 0 . 0 0 1 , 5 9 8 . 0 0 11 1 1 1 1 1 3 5 0 8 1 0 / 1 5 / 0 9 2 2 1 L O R A L L A N D S C A P I N G , I N C 2 5 3 5 3 0 2 L E G E N D S 0 9 / 0 9 0 . 0 0 1 5 8 . 0 0 11 1 1 1 1 1 3 5 0 8 1 0 / 1 5 / 0 9 2 2 1 L O R A L L A N D S C A P I N G , I N C 2 7 3 5 3 0 2 G A T E W A Y 0 9 / 0 9 0 . 0 0 2 0 3 . 0 0 TO T A L C H E C K 0 . 0 0 4 , 1 6 0 . 0 0 11 1 1 1 1 1 3 5 0 9 1 0 / 1 5 / 0 9 3 4 0 M E Y E R , G R E G 1 1 1 6 1 0 1 I N S T R U C T O R - N A T U R E 0 . 0 0 3 0 . 0 0 11 1 1 1 1 1 3 5 1 0 1 0 / 1 5 / 0 9 5 0 0 M I Y A O K A , V I C K I E 1 1 1 6 1 0 1 C A N C E L L E D C L A S S 0 . 0 0 8 9 . 0 0 11 1 1 1 1 1 3 5 1 1 1 0 / 1 5 / 0 9 7 8 1 M O R R O W , C R Y S T A L 1 1 1 1 2 0 1 P R E S S I N G - T A B L E C L O T H 0 . 0 0 4 0 . 0 0 11 1 1 1 1 1 3 5 1 2 1 0 / 1 5 / 0 9 5 5 0 M O S T D E P E N D A B L E F O U N T A I N 1 1 1 5 3 0 1 W A T E R F O U N T A I N A N D P E T 0 . 0 0 3 , 3 0 0 . 6 8 11 1 1 1 1 1 3 5 1 3 1 0 / 1 5 / 0 9 7 1 M U N I Q U I P D I T C H W I T H E Q U I 6 2 3 5 2 0 2 R E P A I R P A R T S V E H # 9 7 0 . 0 0 8 2 0 . 9 9 11 1 1 1 1 1 3 5 1 4 1 0 / 1 5 / 0 9 8 3 M U S I C A L M E , I N C 1 1 1 6 1 0 1 I N S T R U C T O R - M U S I C 0 . 0 0 7 6 4 . 4 0 11 1 1 1 1 1 3 5 1 4 1 0 / 1 5 / 0 9 8 3 M U S I C A L M E , I N C 1 1 1 6 1 0 1 I N S T R U C T O R - M U S I C 0 . 0 0 8 7 3 . 6 0 11 1 1 1 1 1 3 5 1 4 1 0 / 1 5 / 0 9 8 3 M U S I C A L M E , I N C 1 1 1 6 1 0 1 I N S T R U C T O R - M U S I C 0 . 0 0 4 3 6 . 8 0 11 1 1 1 1 1 3 5 1 4 1 0 / 1 5 / 0 9 8 3 M U S I C A L M E , I N C 1 1 1 6 1 0 1 I N S T R U C T O R - M U S I C 0 . 0 0 7 6 4 . 4 0 11 1 1 1 1 1 3 5 1 4 1 0 / 1 5 / 0 9 8 3 M U S I C A L M E , I N C 1 1 1 6 1 0 1 I N S T R U C T O R - M U S I C 0 . 0 0 5 4 6 . 0 0 11 1 1 1 1 1 3 5 1 4 1 0 / 1 5 / 0 9 8 3 M U S I C A L M E , I N C 1 1 1 6 1 0 1 I N S T R U C T O R - M U S I C 0 . 0 0 4 3 6 . 8 0 11 1 1 1 1 1 3 5 1 4 1 0 / 1 5 / 0 9 8 3 M U S I C A L M E , I N C 1 1 1 6 1 0 1 I N S T R U C T O R - M U S I C 0 . 0 0 6 5 5 . 2 0 11 1 1 1 1 1 3 5 1 4 1 0 / 1 5 / 0 9 8 3 M U S I C A L M E , I N C 1 1 1 6 1 0 1 I N S T R U C T O R - M U S I C 0 . 0 0 4 3 6 . 8 0 11 1 1 1 1 1 3 5 1 4 1 0 / 1 5 / 0 9 8 3 M U S I C A L M E , I N C 1 1 1 6 1 0 1 I N S T R U C T O R - M U S I C 0 . 0 0 8 7 3 . 6 0 11 1 1 1 1 1 3 5 1 4 1 0 / 1 5 / 0 9 8 3 M U S I C A L M E , I N C 1 1 1 6 1 0 1 I N S T R U C T O R - M U S I C 0 . 0 0 8 7 3 . 6 0 TO T A L C H E C K 0 . 0 0 6 , 6 6 1 . 2 0 11 1 1 1 1 1 3 5 1 5 1 0 / 1 5 / 0 9 1 3 5 N O R T H B A Y B L D G M A I N T E N A N 6 2 4 6 2 0 2 W K L Y S V C 0 9 / 2 7 - 0 9 / 3 0 0 . 0 0 1 5 2 . 0 0 11 1 1 1 1 1 3 5 1 5 1 0 / 1 5 / 0 9 1 3 5 N O R T H B A Y B L D G M A I N T E N A N 6 2 4 6 2 0 2 W K L Y S V C 0 9 / 2 0 - 0 9 / 2 6 0 . 0 0 2 2 8 . 0 0 TO T A L C H E C K 0 . 0 0 3 8 0 . 0 0 11 1 1 1 1 1 3 5 1 6 1 0 / 1 5 / 0 9 1 O F F O F S H E R I F F - F I S C A L S V 1 1 1 7 1 0 1 L A W E N F O R C E M E N T 1 0 / 0 9 0 . 0 0 3 4 4 , 5 7 3 . 6 7 10 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 4 DA T E : 1 0 / 2 8 / 2 0 0 9 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 0 : 1 5 : 2 7 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c h e c k _ n o b e t w e e n ’ 1 1 3 4 7 8 ’ a n d ’ 1 1 3 5 3 5 ’ AC C O U N T I N G P E R I O D : 4 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 3 5 1 7 1 0 / 1 5 / 0 9 1 4 5 O F F I C E D E P O T I N C . 1 1 1 4 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 5 7 . 1 9 11 1 1 1 1 1 3 5 1 7 1 0 / 1 5 / 0 9 1 4 5 O F F I C E D E P O T I N C . 1 1 1 4 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 5 7 . 6 8 TO T A L C H E C K 0 . 0 0 1 1 4 . 8 7 11 1 1 1 1 1 3 5 1 8 1 0 / 1 5 / 0 9 5 4 0 O R C H A R D S U P P L Y 6 2 4 6 2 0 2 S U P P L I E S - F A C I L I T E S 0 . 0 0 2 5 9 . 7 8 11 1 1 1 1 1 3 5 1 9 1 0 / 1 5 / 0 9 1 7 3 P A C I F I C G A S & E L E C T R I C 6 2 4 6 2 0 2 N A T U R A L G A S V E H I C L E 0 . 0 0 3 9 . 5 6 11 1 1 1 1 1 3 5 1 9 1 0 / 1 5 / 0 9 1 7 3 P A C I F I C G A S & E L E C T R I C 2 3 1 5 3 0 2 O A K S T R E E T 0 . 0 0 2 8 . 4 7 11 1 1 1 1 1 3 5 1 9 1 0 / 1 5 / 0 9 1 7 3 P A C I F I C G A S & E L E C T R I C 2 7 3 5 3 0 2 G A T E W A Y 0 . 0 0 1 7 1 . 9 9 TO T A L C H E C K 0 . 0 0 2 4 0 . 0 2 11 1 1 1 1 1 3 5 2 0 1 0 / 1 5 / 0 9 1 9 5 P A P A 1 1 1 5 3 0 1 T R A I N I N G - J U A R E Z 0 . 0 0 7 0 . 0 0 11 1 1 1 1 1 3 5 2 0 1 0 / 1 5 / 0 9 1 9 5 P A P A 1 1 1 5 3 0 1 D U E S - B E A N 0 . 0 0 4 0 . 0 0 11 1 1 1 1 1 3 5 2 0 1 0 / 1 5 / 0 9 1 9 5 P A P A 1 1 1 5 3 0 1 T R A I N I N G - J U A R E Z 0 . 0 0 7 0 . 0 0 11 1 1 1 1 1 3 5 2 0 1 0 / 1 5 / 0 9 1 9 5 P A P A 1 1 1 5 3 0 1 D U E S - D E P A R E D E S 0 . 0 0 4 0 . 0 0 11 1 1 1 1 1 3 5 2 0 1 0 / 1 5 / 0 9 1 9 5 P A P A 1 1 1 5 3 0 1 D U E S - J U A R E Z 0 . 0 0 4 0 . 0 0 TO T A L C H E C K 0 . 0 0 2 6 0 . 0 0 11 1 1 1 1 1 3 5 2 1 1 0 / 1 5 / 0 9 3 2 6 P O N Y E X P R E S S T A C K 6 2 4 6 2 0 2 S U P P L I E S - F A C I L I T I E S 0 . 0 0 5 0 9 . 9 9 11 1 1 1 1 1 3 5 2 2 1 0 / 1 5 / 0 9 3 9 3 R E E D & G R A H A M , I N C 4 1 1 9 1 1 1 - 0 0 1 A S H P A L T 0 . 0 0 1 6 2 . 2 1 11 1 1 1 1 1 3 5 2 3 1 0 / 1 5 / 0 9 8 2 S A N J O S E B L U E P R I N T 1 1 1 5 1 0 1 P R I N T S - R A V E N W O O D 0 . 0 0 3 4 . 5 3 11 1 1 1 1 1 3 5 2 4 1 0 / 1 5 / 0 9 8 7 S A N J O S E W A T E R C O M P A N Y 6 2 4 6 2 0 2 B U I L D I N G S 0 . 0 0 7 8 7 . 3 0 11 1 1 1 1 1 3 5 2 4 1 0 / 1 5 / 0 9 8 7 S A N J O S E W A T E R C O M P A N Y 1 1 1 5 3 0 1 P A R K S / O P E N S P A C E 0 . 0 0 1 4 , 7 1 6 . 7 8 11 1 1 1 1 1 3 5 2 4 1 0 / 1 5 / 0 9 8 7 S A N J O S E W A T E R C O M P A N Y 2 7 6 5 3 0 2 T O L L G A T E 0 . 0 0 7 1 . 0 3 TO T A L C H E C K 0 . 0 0 1 5 , 5 7 5 . 1 1 11 1 1 1 1 1 3 5 2 5 1 0 / 1 5 / 0 9 1 3 6 S C O T T Y ’ S A U T O M O T I V E 6 2 3 5 2 0 2 M A I N T E N A N C E V E H # 1 0 9 0 . 0 0 6 5 . 1 5 11 1 1 1 1 1 3 5 2 6 1 0 / 1 5 / 0 9 5 0 0 S E A T E R , K A R E N 1 1 1 6 1 0 1 C A N C E L L E D C L A S S 0 . 0 0 7 4 . 0 0 11 1 1 1 1 1 3 5 2 7 1 0 / 1 5 / 0 9 7 7 8 S I L I C O N V A L L E Y A U T O G L A S 6 2 3 5 2 0 2 R E P A I R S - V E H 1 0 9 0 . 0 0 2 3 9 . 0 8 11 1 1 1 1 1 3 5 2 8 1 0 / 1 5 / 0 9 2 5 3 S T E V E B E N Z I N G A R C H I T E C T 4 1 3 9 3 5 1 - 0 0 1 K I T C H E N U P G R A D E 0 . 0 0 8 0 0 . 5 0 11 1 1 1 1 1 3 5 2 8 1 0 / 1 5 / 0 9 2 5 3 S T E V E B E N Z I N G A R C H I T E C T 4 1 3 9 3 5 1 - 0 0 1 N C A M P U S 0 . 0 0 1 , 0 0 0 . 0 0 TO T A L C H E C K 0 . 0 0 1 , 8 0 0 . 5 0 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 5 3 0 1 S U P P L I E S - P A R K S 0 . 0 0 3 1 9 . 0 0 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 2 7 7 5 3 0 2 C A M E R A - P A R K I N G D I S T 0 . 0 0 1 6 1 . 1 8 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 2 7 7 5 3 0 2 C A M E R A - P A R K I N G D I S T 0 . 0 0 1 0 2 . 0 7 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 5 3 0 1 S U P P L I E S - P A R K S 0 . 0 0 2 5 . 0 6 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 1 C O N S T A N T C O N T A C T 0 . 0 0 7 0 . 0 0 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 2 0 1 S U P P L I E S - T R A I N I N G 0 . 0 0 1 1 4 . 5 5 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 7 6 . 4 6 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 2 3 5 2 0 2 P A R T S - V E H # 9 7 0 . 0 0 6 5 . 9 0 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 2 0 1 S U P P L I E S - P C S E S S I O N 0 . 0 0 5 . 4 9 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 4 1 0 1 I S A M E M B E R S H I P 0 . 0 0 1 2 0 . 0 0 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 2 4 6 2 0 2 S U P P L I E S - F A C I L I T I E S 0 . 0 0 4 8 8 . 6 1 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 2 4 6 2 0 2 S U P P L E S - J A N I T O R I A L 0 . 0 0 3 . 9 8 11 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 5 DA T E : 1 0 / 2 8 / 2 0 0 9 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 0 : 1 5 : 2 7 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c h e c k _ n o b e t w e e n ’ 1 1 3 4 7 8 ’ a n d ’ 1 1 3 5 3 5 ’ AC C O U N T I N G P E R I O D : 4 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 2 1 0 1 C S T I 8 / 3 0 / 0 9 0 . 0 0 8 4 . 7 2 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 2 1 0 1 C S T I 8 / 3 0 - 9 / 3 / 0 9 0 . 0 0 3 6 9 . 8 0 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 2 1 0 1 M M A N C C O N F E R E N C E 0 . 0 0 2 7 4 . 0 0 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 1 9 / 0 9 & 9 / 1 6 T R I P S 0 . 0 0 1 5 . 9 2 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 1 T O U R / T R A I N 9 / 1 6 0 . 0 0 1 , 3 4 0 . 4 2 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 1 G U I D E L U N C H 9 / 0 9 0 . 0 0 1 8 . 3 4 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 1 T I C K E T S - 1 0 / 0 7 0 . 0 0 1 9 5 . 0 0 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 2 0 1 S U P P L I E S - T S C M T G 0 . 0 0 1 9 . 6 0 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 2 1 0 1 A G E N D A M T G 8 / 2 4 0 . 0 0 4 3 . 3 3 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 2 1 0 1 A G E N D A M T G 8 / 3 1 0 . 0 0 3 3 . 3 6 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 2 1 0 1 A G E N D A M T G 9 / 1 4 0 . 0 0 3 7 . 1 0 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 2 1 0 1 C O N V E N T I O N 9 / 1 7 0 . 0 0 1 4 . 0 0 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 8 3 0 2 S U P P L I E S F O R C R E W 0 . 0 0 1 8 8 . 7 5 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 2 2 0 1 M M A N C - S U L L I V A N 0 . 0 0 2 0 . 0 0 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 4 1 0 1 M M A N C - M C C O R M I C K 0 . 0 0 2 0 . 0 0 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 2 0 1 S U P P L I E S - L I B R A R Y C O M 0 . 0 0 2 1 . 1 4 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 2 2 0 1 S U P P L I E S - E R T R A I N I N 0 . 0 0 6 2 . 9 2 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 1 0 1 S U P P L I E S - C O U N C I L M T G 0 . 0 0 4 0 7 . 0 5 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 1 0 1 S U P P L I E S - J O I N T M T G 0 . 0 0 2 0 . 0 0 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 2 1 0 1 S U P P L I E S - A G E N D A M T G 0 . 0 0 4 9 . 5 0 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 2 2 0 1 N E W L A W C O N F E R E N C E 0 . 0 0 4 4 0 . 0 0 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 1 0 1 S U P P L I E S - C O U N C I L M T G 0 . 0 0 7 . 9 8 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 2 3 0 1 E R P R E P M T G 8 / 2 6 0 . 0 0 2 8 . 1 0 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 2 3 0 1 E V E N T P L A N N I N G M T G 0 . 0 0 3 1 . 0 8 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 2 3 0 1 I C E C R E A M S O C I A L 0 . 0 0 3 6 . 0 0 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 2 3 0 1 H R M T G / C I T Y V E H I C L E 0 . 0 0 1 2 . 0 5 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 2 3 0 1 G I F T C A R D S - E M P L O Y E E 0 . 0 0 1 1 5 . 0 0 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 2 3 0 1 H R / P U B L I C W O R K S M T G 0 . 0 0 9 . 3 8 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 2 3 0 1 H R M T G 9 / 1 5 0 . 0 0 2 8 . 0 0 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 3 1 0 1 G F O A C O N F E R E N C E 0 . 0 0 7 2 2 . 5 5 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 2 4 6 2 0 2 S U P P L I E S - F A C I L I T I E S 0 . 0 0 2 3 . 1 8 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 2 4 6 2 0 2 O F F I C E S U P P L I E S 0 . 0 0 9 8 . 3 1 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 2 4 6 2 0 2 S U P P L I E S - F A C I L I T I E S 0 . 0 0 2 1 . 8 9 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 1 2 8 5 0 1 W E L L N E S S S N A C K S 0 . 0 0 8 2 . 9 9 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 5 2 0 1 O F F I C E S U P P L I E S 0 . 0 0 4 9 . 6 0 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 5 2 0 1 H A Z M A T T R A I N I N G 0 . 0 0 1 7 1 . 7 3 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 1 2 8 5 0 1 W E L L N E S S S N A C K S 0 . 0 0 6 1 . 7 5 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 2 2 3 2 0 1 D A T A T A P E S B / U 0 . 0 0 4 7 0 . 7 9 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 8 3 0 2 G A R A G E S A L E R E G F O R M 0 . 0 0 2 4 . 9 5 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 8 3 0 2 C O U N C I L M A T E R I A L S 0 . 0 0 5 1 . 9 1 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 2 1 0 1 L C C C O N F E R E N C E 0 . 0 0 1 8 . 0 0 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 1 0 1 C O U N C I L M T G 8 / 2 5 0 . 0 0 2 0 1 . 8 5 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 2 1 0 1 A G E N D A M T G 8 / 2 7 0 . 0 0 5 2 . 5 0 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 2 1 0 1 P O S T A G E 0 . 0 0 2 6 . 4 0 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 1 0 1 C O U N C I L M T G 9 / 0 2 0 . 0 0 1 6 . 2 6 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 1 0 1 C O U N C I L M T G 9 / 0 2 0 . 0 0 1 3 7 . 5 0 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 2 1 0 1 A G E N D A M T G 9 / 0 4 0 . 0 0 3 5 . 0 0 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 2 1 0 1 N T H P D U E S - A N D E R S O N 0 . 0 0 2 5 0 . 0 0 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 1 0 1 C O U N C I L M T G 9 / 1 6 0 . 0 0 3 0 0 . 6 8 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 7 1 0 2 E R T R A I N I N G 9 / 1 5 0 . 0 0 3 4 . 9 5 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 1 0 1 C O U N C I L M T G 9 / 1 6 0 . 0 0 6 . 8 1 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 2 0 1 R E C O G N I T I O N D I N N E R 0 . 0 0 4 3 . 6 0 12 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 6 DA T E : 1 0 / 2 8 / 2 0 0 9 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 0 : 1 5 : 2 7 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c h e c k _ n o b e t w e e n ’ 1 1 3 4 7 8 ’ a n d ’ 1 1 3 5 3 5 ’ AC C O U N T I N G P E R I O D : 4 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 4 1 0 1 A P A C O N F E R E N C E 0 . 0 0 9 5 0 . 0 6 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 1 2 8 5 0 1 W E L L N E S S S N A C K S 0 . 0 0 2 0 9 . 8 5 11 1 1 1 1 1 3 5 3 1 1 0 / 1 5 / 0 9 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 4 1 0 3 P O S T A G E 0 . 0 0 4 4 . 0 0 TO T A L C H E C K 0 . 0 0 9 , 6 0 1 . 9 5 11 1 1 1 1 1 3 5 3 2 1 0 / 1 5 / 0 9 3 9 6 U S P O S T M A S T E R S 1 1 1 8 1 0 1 P O S T A G E - S A R A T O G A N 0 . 0 0 1 , 8 5 0 . 0 0 11 1 1 1 1 1 3 5 3 3 1 0 / 1 5 / 0 9 1 V A L L E Y T R A N S P O R T A T I O N A U 1 1 1 5 1 0 1 M B R F E E Q 1 / 1 0 Q 2 / 1 0 0 . 0 0 1 1 , 2 3 9 . 0 0 11 1 1 1 1 1 3 5 3 4 1 0 / 1 5 / 0 9 4 2 5 W E S C O G R A P H I C S , I N C 1 1 1 8 1 0 1 P R I N T I N G - N E W S L E T T E R 0 . 0 0 2 , 9 0 7 . 6 1 11 1 1 1 1 1 3 5 3 5 1 0 / 1 5 / 0 9 6 9 6 Z A G T E C H N I C A L S E R V I C E S , 6 2 2 3 2 0 1 A R C H I V E S O F T W A R E 0 . 0 0 2 , 0 3 6 . 0 0 TO T A L C A S H A C C O U N T 0 . 0 0 7 2 2 , 6 7 0 . 5 0 TO T A L F U N D 0 . 0 0 7 2 2 , 6 7 0 . 5 0 TO T A L R E P O R T 0 . 0 0 7 2 2 , 6 7 0 . 5 0 13 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 1 DA T E : 1 0 / 2 8 / 2 0 0 9 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 0 : 3 4 : 2 6 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c h e c k _ n o b e t w e e n ’ 1 1 3 5 3 6 ’ a n d ’ 1 1 3 6 0 4 ’ AC C O U N T I N G P E R I O D : 4 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 3 5 3 6 1 0 / 2 2 / 0 9 3 A & M M O T O R S U P P L Y 6 2 3 5 2 0 2 M A I N T E N A N C E V E H # 1 2 2 0 . 0 0 1 1 8 . 3 2 11 1 1 1 1 1 3 5 3 7 1 0 / 2 2 / 0 9 2 3 4 A T & T 6 2 4 6 2 0 2 X E R O X M A C H I N E 0 . 0 0 1 4 . 3 4 11 1 1 1 1 1 3 5 3 7 1 0 / 2 2 / 0 9 2 3 4 A T & T 6 2 4 6 2 0 2 M E A S U R E D B U S L I N E 0 . 0 0 7 6 . 2 8 11 1 1 1 1 1 3 5 3 7 1 0 / 2 2 / 0 9 2 3 4 A T & T 6 2 4 6 2 0 2 B O O K - G O - R O U N D 0 . 0 0 2 9 . 9 4 11 1 1 1 1 1 3 5 3 7 1 0 / 2 2 / 0 9 2 3 4 A T & T 1 1 1 7 1 0 2 E R L I N E 0 . 0 0 1 5 . 6 3 11 1 1 1 1 1 3 5 3 7 1 0 / 2 2 / 0 9 2 3 4 A T & T 1 1 1 5 3 0 1 G A T E W A Y L L A 0 . 0 0 1 5 . 3 3 11 1 1 1 1 1 3 5 3 7 1 0 / 2 2 / 0 9 2 3 4 A T & T 1 1 1 5 3 0 1 C S P R I N G S P A R K 0 . 0 0 3 1 . 0 2 TO T A L C H E C K 0 . 0 0 1 8 2 . 5 4 11 1 1 1 1 1 3 5 3 8 1 0 / 2 2 / 0 9 5 4 6 A B A G P O W E R P U R C H A S I N G 6 2 4 6 2 0 2 G A S S V C - 0 9 / 0 9 0 . 0 0 1 , 2 0 0 . 0 0 11 1 1 1 1 1 3 5 3 9 1 0 / 2 2 / 0 9 7 2 A D V A N T A G E J A N I T O R I A L S U P 6 2 4 6 2 0 2 S U P P L I E S - J A N I T O R I A L 0 . 0 0 5 6 5 . 9 5 11 1 1 1 1 1 3 5 3 9 1 0 / 2 2 / 0 9 7 2 A D V A N T A G E J A N I T O R I A L S U P 1 1 1 5 3 0 1 S U P P L I E S - J A N I T O R I A L 0 . 0 0 6 3 9 . 8 6 TO T A L C H E C K 0 . 0 0 1 , 2 0 5 . 8 1 11 1 1 1 1 1 3 5 4 0 1 0 / 2 2 / 0 9 5 0 0 A L L E N , M A R K 1 1 1 6 1 0 1 C A N C E L L E D C L A S S 0 . 0 0 4 4 . 0 0 11 1 1 1 1 1 3 5 4 1 1 0 / 2 2 / 0 9 2 5 4 A W A R D C O M P A N Y O F A M E R I C A 1 1 1 1 1 0 1 A W A R D P L A Q U E S 0 . 0 0 3 0 2 . 5 0 11 1 1 1 1 1 3 5 4 2 1 0 / 2 2 / 0 9 7 6 0 B L O S S O M V A L L E Y C O N S T R U C T 4 1 1 R E T E N T I O N 0 . 0 0 - 4 , 9 8 9 . 6 3 11 1 1 1 1 1 3 5 4 2 1 0 / 2 2 / 0 9 7 6 0 B L O S S O M V A L L E Y C O N S T R U C T 4 1 1 9 1 3 2 - 0 0 2 P R O S M E D I A N 0 . 0 0 4 9 , 8 9 6 . 2 5 TO T A L C H E C K 0 . 0 0 4 4 , 9 0 6 . 6 2 11 1 1 1 1 1 3 5 4 3 1 0 / 2 2 / 0 9 6 9 2 C B S C 1 1 1 4 2 0 1 Q 3 B U I L D I N G C O D E F E E 0 . 0 0 4 8 3 . 3 0 11 1 1 1 1 1 3 5 4 4 1 0 / 2 2 / 0 9 1 3 0 C D W G , I N C 6 2 2 3 2 0 1 C O M P U T E R S O F T W A R E 0 . 0 0 1 , 0 0 8 . 6 5 11 1 1 1 1 1 3 5 4 5 1 0 / 2 2 / 0 9 5 0 0 C E N T E N O , E M M A 1 1 1 F A C I L I T Y R E N T A L D E P 0 . 0 0 3 0 0 . 0 0 11 1 1 1 1 1 3 5 4 6 1 0 / 2 2 / 0 9 7 8 3 C I N N A B A R W I N E R Y , L L C 4 1 1 9 1 3 2 - 0 0 5 I M P R O V E M E N T G R A N T 0 . 0 0 2 , 8 3 7 . 0 0 11 1 1 1 1 1 3 5 4 7 1 0 / 2 2 / 0 9 2 2 9 C O A S T O I L C O M P A N Y L L C 6 2 3 5 2 0 2 U N L E A D E D / D I E S E L 0 . 0 0 1 , 3 0 5 . 0 5 11 1 1 1 1 1 3 5 4 8 1 0 / 2 2 / 0 9 3 4 2 D A T A T I C K E T I N C 1 1 1 7 1 0 1 M T H L Y F E E 0 8 / 0 9 0 . 0 0 1 0 0 . 0 0 11 1 1 1 1 1 3 5 4 9 1 0 / 2 2 / 0 9 5 2 8 D A V I D . G A T E S & A S S O C I A T 4 1 1 9 1 4 2 - 0 0 3 V I L L A G E P R O J 0 . 0 0 1 4 6 . 3 8 11 1 1 1 1 1 3 5 5 0 1 0 / 2 2 / 0 9 5 0 0 D A V I D , L U C I L L E 1 1 1 6 1 0 1 C A N C E L L E D C L A S S 0 . 0 0 4 4 . 0 0 11 1 1 1 1 1 3 5 5 1 1 0 / 2 2 / 0 9 2 1 1 D E E P C L I F F G O L F C O U R S E 1 1 1 6 1 0 1 I N S T R U C T O R - G O L F 0 . 0 0 4 7 7 . 3 6 11 1 1 1 1 1 3 5 5 2 1 0 / 2 2 / 0 9 2 4 7 D E P A R T M E N T O F C O N S E R V A T I 1 1 1 4 2 0 1 Q 3 S M I P P A Y M E N T S 0 . 0 0 1 , 1 8 3 . 8 8 11 1 1 1 1 1 3 5 5 3 1 0 / 2 2 / 0 9 3 4 1 D U - A L L S A F E T Y 1 1 1 5 2 0 1 H A Z W A S T E T R A I N I N G 0 . 0 0 1 , 0 5 0 . 0 0 11 1 1 1 1 1 3 5 5 3 1 0 / 2 2 / 0 9 3 4 1 D U - A L L S A F E T Y 6 2 4 6 2 0 2 H A Z W A S T E T R A I N I N G 0 . 0 0 2 8 0 . 0 0 TO T A L C H E C K 0 . 0 0 1 , 3 3 0 . 0 0 11 1 1 1 1 1 3 5 5 4 1 0 / 2 2 / 0 9 3 5 5 D U R A N & V E N A B L E S , I N C . 4 1 1 9 1 4 1 - 0 0 2 S I L T R E M O V A L 0 . 0 0 1 5 , 0 0 0 . 0 0 11 1 1 1 1 1 3 5 5 5 1 0 / 2 2 / 0 9 4 1 6 E V A N S W E S T V A L L E Y S P R A Y 1 1 1 5 3 0 1 T R E E S P R A Y - F R U I T V A L E 0 . 0 0 1 5 0 . 0 0 14 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 2 DA T E : 1 0 / 2 8 / 2 0 0 9 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 0 : 3 4 : 2 6 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c h e c k _ n o b e t w e e n ’ 1 1 3 5 3 6 ’ a n d ’ 1 1 3 6 0 4 ’ AC C O U N T I N G P E R I O D : 4 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 3 5 5 6 1 0 / 2 2 / 0 9 4 1 9 E V E N T S E R V I C E S 1 1 1 5 3 0 1 P O R T A P O T T Y R N T L 9 / 0 9 0 . 0 0 2 5 4 . 9 1 11 1 1 1 1 1 3 5 5 7 1 0 / 2 2 / 0 9 7 2 7 F I E L D P A O L I A R C H I T E C T S 7 1 1 8 7 0 1 S A R A L I B R A R Y 0 . 0 0 4 , 1 0 6 . 4 0 11 1 1 1 1 1 3 5 5 8 1 0 / 2 2 / 0 9 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 4 1 2 9 2 3 7 - 0 0 1 L N D S C P - H I S T M U S E U M 0 . 0 0 2 , 4 8 8 . 0 0 11 1 1 1 1 1 3 5 5 9 1 0 / 2 2 / 0 9 4 5 5 G A R D E N L A N D P O W E R E Q U I P M E 1 1 1 5 3 0 1 S U P P L I E S - P A R K S 0 . 0 0 1 6 0 . 6 4 11 1 1 1 1 1 3 5 5 9 1 0 / 2 2 / 0 9 4 5 5 G A R D E N L A N D P O W E R E Q U I P M E 1 1 1 5 3 0 1 C H A I N S A W 0 . 0 0 5 2 4 . 8 8 TO T A L C H E C K 0 . 0 0 6 8 5 . 5 2 11 1 1 1 1 1 3 5 6 0 1 0 / 2 2 / 0 9 4 6 1 G O V E R N M E N T F I N A N C E O F F I C 1 1 1 3 1 0 1 2 0 1 0 D U E S - E D R I S 0 . 0 0 2 5 0 . 0 0 11 1 1 1 1 1 3 5 6 1 1 0 / 2 2 / 0 9 5 0 0 G U I N D O N , S Y L V I E 1 1 1 6 1 0 1 C A N C E L L E D C L A S S 0 . 0 0 6 9 . 0 0 11 1 1 1 1 1 3 5 6 2 1 0 / 2 2 / 0 9 1 9 I A N G E D D E S T R E E C A R E , I N 4 2 1 9 2 1 1 - 0 0 2 R E M O V E T R E E - A Z U L E 0 . 0 0 5 , 8 0 0 . 0 0 11 1 1 1 1 1 3 5 6 3 1 0 / 2 2 / 0 9 4 9 8 I N T E R N A T I O N A L C I T Y / C O U N T 1 1 1 2 1 0 1 I C M A D U E S 0 . 0 0 1 , 2 2 5 . 0 0 11 1 1 1 1 1 3 5 6 4 1 0 / 2 2 / 0 9 5 7 I N T E R N A T I O N A L I N S T I T U T E 1 1 1 2 2 0 1 D U E S - S U L L I V A N 0 . 0 0 1 6 5 . 0 0 11 1 1 1 1 1 3 5 6 5 1 0 / 2 2 / 0 9 6 3 I N T E R S T A T E T R A F F I C C O N T R 4 1 1 9 1 2 1 - 0 0 1 S I G N S - T R A F F I C S A F E T Y 0 . 0 0 7 6 6 . 5 5 11 1 1 1 1 1 3 5 6 6 1 0 / 2 2 / 0 9 1 1 8 J U S T F O R K I C K S 1 1 1 6 1 0 1 I N S T R U C T O R - S O C C E R 0 . 0 0 3 5 5 . 5 0 11 1 1 1 1 1 3 5 6 6 1 0 / 2 2 / 0 9 1 1 8 J U S T F O R K I C K S 1 1 1 6 1 0 1 I N S T R U C T O R - S O C C E R 0 . 0 0 5 3 3 . 2 5 11 1 1 1 1 1 3 5 6 6 1 0 / 2 2 / 0 9 1 1 8 J U S T F O R K I C K S 1 1 1 6 1 0 1 I N S T R U C T O R - S O C C E R 0 . 0 0 4 7 4 . 0 0 11 1 1 1 1 1 3 5 6 6 1 0 / 2 2 / 0 9 1 1 8 J U S T F O R K I C K S 1 1 1 6 1 0 1 I N S T R U C T O R - S O C C E R 0 . 0 0 1 , 1 8 5 . 0 0 11 1 1 1 1 1 3 5 6 6 1 0 / 2 2 / 0 9 1 1 8 J U S T F O R K I C K S 1 1 1 6 1 0 1 I N S T R U C T O R - S O C C E R 0 . 0 0 8 2 9 . 5 0 TO T A L C H E C K 0 . 0 0 3 , 3 7 7 . 2 5 11 1 1 1 1 1 3 5 6 7 1 0 / 2 2 / 0 9 5 0 0 K I M , G R A C E 1 1 1 6 1 0 1 C A N C E L L E D C L A S S 0 . 0 0 8 9 . 0 0 11 1 1 1 1 1 3 5 6 8 1 0 / 2 2 / 0 9 5 0 0 K I R K B R I D E , P A M E L A 1 1 1 6 1 0 1 C A N C E L L E D C L A S S 0 . 0 0 5 9 . 0 0 11 1 1 1 1 1 3 5 6 9 1 0 / 2 2 / 0 9 5 0 0 K O , E S T H E R 1 1 1 6 1 0 1 C A N C E L L E D C L A S S 0 . 0 0 4 9 . 0 0 11 1 1 1 1 1 3 5 7 0 1 0 / 2 2 / 0 9 1 5 9 K U H N , B R I A N 1 1 1 6 1 0 1 I N S T R U C T O R - K A R A T E 0 . 0 0 1 0 8 . 0 0 11 1 1 1 1 1 3 5 7 0 1 0 / 2 2 / 0 9 1 5 9 K U H N , B R I A N 1 1 1 6 1 0 1 I N S T R U C T O R - K A R A T E 0 . 0 0 4 3 . 2 0 11 1 1 1 1 1 3 5 7 0 1 0 / 2 2 / 0 9 1 5 9 K U H N , B R I A N 1 1 1 6 1 0 1 I N S T R U C T O R - K A R A T E 0 . 0 0 3 9 . 6 0 11 1 1 1 1 1 3 5 7 0 1 0 / 2 2 / 0 9 1 5 9 K U H N , B R I A N 1 1 1 6 1 0 1 I N S T R U C T O R - K A R A T E 0 . 0 0 8 2 . 8 0 11 1 1 1 1 1 3 5 7 0 1 0 / 2 2 / 0 9 1 5 9 K U H N , B R I A N 1 1 1 6 1 0 1 I N S T R U C T O R - K A R A T E 0 . 0 0 1 1 0 . 4 0 11 1 1 1 1 1 3 5 7 0 1 0 / 2 2 / 0 9 1 5 9 K U H N , B R I A N 1 1 1 6 1 0 1 I N S T R U C T O R - K A R A T E 0 . 0 0 1 3 8 . 0 0 11 1 1 1 1 1 3 5 7 0 1 0 / 2 2 / 0 9 1 5 9 K U H N , B R I A N 1 1 1 6 1 0 1 I N S T R U C T O R - K A R A T E 0 . 0 0 2 7 . 6 0 11 1 1 1 1 1 3 5 7 0 1 0 / 2 2 / 0 9 1 5 9 K U H N , B R I A N 1 1 1 6 1 0 1 I N S T R U C T O R - K A R A T E 0 . 0 0 1 5 4 . 8 0 TO T A L C H E C K 0 . 0 0 7 0 4 . 4 0 11 1 1 1 1 1 3 5 7 1 1 0 / 2 2 / 0 9 1 7 1 L A B O S S I E R E , M O N I C A 1 1 1 2 3 0 1 O F F I C E S U P P L I E S 0 . 0 0 2 7 . 7 0 11 1 1 1 1 1 3 5 7 1 1 0 / 2 2 / 0 9 1 7 1 L A B O S S I E R E , M O N I C A 1 1 1 2 3 0 1 S U P P L I E S - C O O K O F F 0 . 0 0 1 9 8 . 8 4 11 1 1 1 1 1 3 5 7 1 1 0 / 2 2 / 0 9 1 7 1 L A B O S S I E R E , M O N I C A 1 1 1 2 3 0 1 S U P P L I E S - C O O K O F F 0 . 0 0 1 2 . 3 9 11 1 1 1 1 1 3 5 7 1 1 0 / 2 2 / 0 9 1 7 1 L A B O S S I E R E , M O N I C A 1 1 1 2 3 0 1 S U P P L I E S - C O O K O F F 0 . 0 0 8 . 7 4 11 1 1 1 1 1 3 5 7 1 1 0 / 2 2 / 0 9 1 7 1 L A B O S S I E R E , M O N I C A 1 1 1 2 3 0 1 S U P P L I E S - C O O K O F F 0 . 0 0 7 0 . 8 8 TO T A L C H E C K 0 . 0 0 3 1 8 . 5 5 15 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 3 DA T E : 1 0 / 2 8 / 2 0 0 9 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 0 : 3 4 : 2 6 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c h e c k _ n o b e t w e e n ’ 1 1 3 5 3 6 ’ a n d ’ 1 1 3 6 0 4 ’ AC C O U N T I N G P E R I O D : 4 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 3 5 7 2 1 0 / 2 2 / 0 9 6 7 3 L O E V E R I C H , A L E X I S 1 1 1 6 1 0 1 I N S T R U C T O R - Y O G A 0 . 0 0 6 4 . 0 0 11 1 1 1 1 1 3 5 7 2 1 0 / 2 2 / 0 9 6 7 3 L O E V E R I C H , A L E X I S 1 1 1 6 1 0 1 I N S T R U C T O R - Y O G A 0 . 0 0 2 9 7 . 5 0 TO T A L C H E C K 0 . 0 0 3 6 1 . 5 0 11 1 1 1 1 1 3 5 7 3 1 0 / 2 2 / 0 9 5 0 0 M A R T I N E Z , E R I C 1 1 1 R E N T A L D E P R E F U N D 0 . 0 0 3 0 0 . 0 0 11 1 1 1 1 1 3 5 7 4 1 0 / 2 2 / 0 9 3 3 S K Y T E R R A 1 1 1 7 1 0 2 M T H L Y S V C 1 0 / 0 9 0 . 0 0 7 3 . 3 8 11 1 1 1 1 1 3 5 7 5 1 0 / 2 2 / 0 9 4 0 M O N T E Z S U P P L Y C O . R E N E M 6 2 3 5 2 0 2 E Q U I P M E N T B O L T S 0 . 0 0 5 0 . 0 8 11 1 1 1 1 1 3 5 7 6 1 0 / 2 2 / 0 9 7 8 2 M O U N T A I N V V I E W G A R D E N C E 1 1 1 5 3 0 1 S U P P L I E S - P A R K S 0 . 0 0 1 4 4 . 0 5 11 1 1 1 1 1 3 5 7 7 1 0 / 2 2 / 0 9 5 7 7 N U T R I T I V E F O O D S , L L C 1 1 1 6 1 0 1 I N S T R U C T O R - C O O K I N G 0 . 0 0 6 3 . 0 0 11 1 1 1 1 1 3 5 7 8 1 0 / 2 2 / 0 9 1 4 5 O F F I C E D E P O T I N C . 1 1 1 5 2 0 1 O F F I C E S U P P L I E S 0 . 0 0 7 3 . 5 7 11 1 1 1 1 1 3 5 7 8 1 0 / 2 2 / 0 9 1 4 5 O F F I C E D E P O T I N C . 1 1 1 5 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 1 0 1 . 3 1 TO T A L C H E C K 0 . 0 0 1 7 4 . 8 8 11 1 1 1 1 1 3 5 7 9 1 0 / 2 2 / 0 9 5 0 0 O N T O N , A A R E 1 1 1 6 1 0 1 C A N C E L L E D C L A S S 0 . 0 0 4 4 . 0 0 11 1 1 1 1 1 3 5 8 0 1 0 / 2 2 / 0 9 6 0 O N T R A C 4 3 1 9 1 1 2 - 0 0 2 D E L I V E R : O G R A D Y 0 . 0 0 6 . 5 0 11 1 1 1 1 1 3 5 8 0 1 0 / 2 2 / 0 9 6 0 O N T R A C 4 3 1 9 2 7 4 - 0 0 1 D E L I V E R : S H U T E M I H A L Y 0 . 0 0 5 . 0 0 11 1 1 1 1 1 3 5 8 0 1 0 / 2 2 / 0 9 6 0 O N T R A C 4 3 1 9 2 7 4 - 0 0 1 D E L I V E R : S A R A T O G A 0 . 0 0 5 . 5 0 11 1 1 1 1 1 3 5 8 0 1 0 / 2 2 / 0 9 6 0 O N T R A C 4 3 1 9 2 7 4 - 0 0 1 D E L I V E R : V T A 0 . 0 0 5 . 0 0 TO T A L C H E C K 0 . 0 0 2 2 . 0 0 11 1 1 1 1 1 3 5 8 1 1 0 / 2 2 / 0 9 5 0 0 P A T A K Y , G R A C E 1 1 1 6 1 0 1 C A N C E L L E D C L A S S 0 . 0 0 8 9 . 0 0 11 1 1 1 1 1 3 5 8 2 1 0 / 2 2 / 0 9 3 7 5 Q U A L I T Y A S S U R A N C E T R A V E L 1 1 1 6 1 0 1 E X C U R S I O N S V C 1 1 / 0 5 0 . 0 0 8 1 2 . 0 0 11 1 1 1 1 1 3 5 8 2 1 0 / 2 2 / 0 9 3 7 5 Q U A L I T Y A S S U R A N C E T R A V E L 1 1 1 6 1 0 1 E X C U R S I O N S V C 1 1 / 1 9 0 . 0 0 7 7 5 . 0 0 TO T A L C H E C K 0 . 0 0 1 , 5 8 7 . 0 0 11 1 1 1 1 1 3 5 8 3 1 0 / 2 2 / 0 9 5 0 0 R A J , P R I T H V I 1 1 1 A R B O R I S T D E P R E F U N D 0 . 0 0 2 , 1 4 0 . 0 0 11 1 1 1 1 1 3 5 8 4 1 0 / 2 2 / 0 9 3 8 8 R A T R A , R I C K 6 2 3 5 2 0 2 P R O P A N E 0 . 0 0 4 3 . 2 6 11 1 1 1 1 1 3 5 8 5 1 0 / 2 2 / 0 9 3 9 3 R E E D & G R A H A M , I N C 4 1 1 9 1 1 1 - 0 0 1 A S P H A L T 0 . 0 0 3 3 . 9 5 11 1 1 1 1 1 3 5 8 6 1 0 / 2 2 / 0 9 3 9 7 R E E D E Q U I P M E N T C O M P A N Y 6 3 1 5 2 0 3 J D F I E L D G R O O M E R 0 . 0 0 1 2 , 3 4 5 . 2 5 11 1 1 1 1 1 3 5 8 7 1 0 / 2 2 / 0 9 4 0 9 R E P U B L I C I T S 1 1 1 5 2 0 1 S I G N A L M A I N T 0 7 / 0 9 0 . 0 0 1 , 4 2 5 . 0 0 11 1 1 1 1 1 3 5 8 7 1 0 / 2 2 / 0 9 4 0 9 R E P U B L I C I T S 1 1 1 5 2 0 1 S I G N A L M A I N T 0 8 / 0 9 0 . 0 0 1 , 4 2 5 . 0 0 11 1 1 1 1 1 3 5 8 7 1 0 / 2 2 / 0 9 4 0 9 R E P U B L I C I T S 2 3 1 5 3 0 2 S T R E E T L I G H T S V C 0 9 / 0 9 0 . 0 0 1 , 3 1 2 . 0 0 11 1 1 1 1 1 3 5 8 7 1 0 / 2 2 / 0 9 4 0 9 R E P U B L I C I T S 2 3 1 5 3 0 2 S T R E E T L I G H T S V C 0 8 / 0 9 0 . 0 0 3 2 9 . 5 0 TO T A L C H E C K 0 . 0 0 4 , 4 9 1 . 5 0 11 1 1 1 1 1 3 5 8 8 1 0 / 2 2 / 0 9 8 7 S A N J O S E W A T E R C O M P A N Y 1 1 1 5 3 0 1 P A R K S / O P E N S P A C E 0 . 0 0 1 , 2 7 3 . 0 0 11 1 1 1 1 1 3 5 8 8 1 0 / 2 2 / 0 9 8 7 S A N J O S E W A T E R C O M P A N Y 2 4 5 5 3 0 2 F R E D E R I C K S B U R G 0 . 0 0 3 1 . 5 1 11 1 1 1 1 1 3 5 8 8 1 0 / 2 2 / 0 9 8 7 S A N J O S E W A T E R C O M P A N Y 2 4 6 5 3 0 2 G R E E N B R I A R 0 . 0 0 1 5 8 . 0 1 11 1 1 1 1 1 3 5 8 8 1 0 / 2 2 / 0 9 8 7 S A N J O S E W A T E R C O M P A N Y 2 5 1 5 3 0 2 M C C A R T Y S V I L L E 0 . 0 0 3 1 5 . 5 7 11 1 1 1 1 1 3 5 8 8 1 0 / 2 2 / 0 9 8 7 S A N J O S E W A T E R C O M P A N Y 2 5 5 5 3 0 2 T R I C I A W O O D S 0 . 0 0 4 2 . 2 8 11 1 1 1 1 1 3 5 8 8 1 0 / 2 2 / 0 9 8 7 S A N J O S E W A T E R C O M P A N Y 2 4 1 5 3 0 2 A R R O Y O D E S A R A T O G A 0 . 0 0 2 6 9 . 2 5 16 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 4 DA T E : 1 0 / 2 8 / 2 0 0 9 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 0 : 3 4 : 2 6 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c h e c k _ n o b e t w e e n ’ 1 1 3 5 3 6 ’ a n d ’ 1 1 3 6 0 4 ’ AC C O U N T I N G P E R I O D : 4 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 3 5 8 8 1 0 / 2 2 / 0 9 8 7 S A N J O S E W A T E R C O M P A N Y 2 4 8 5 3 0 2 L E U T A R C T 0 . 0 0 5 7 . 2 5 11 1 1 1 1 1 3 5 8 8 1 0 / 2 2 / 0 9 8 7 S A N J O S E W A T E R C O M P A N Y 2 4 2 5 3 0 2 B O N N E T W A Y 0 . 0 0 1 3 8 . 5 0 11 1 1 1 1 1 3 5 8 8 1 0 / 2 2 / 0 9 8 7 S A N J O S E W A T E R C O M P A N Y 2 5 2 5 3 0 2 P R I D E S C R O S S I N G 0 . 0 0 2 5 1 . 2 0 11 1 1 1 1 1 3 5 8 8 1 0 / 2 2 / 0 9 8 7 S A N J O S E W A T E R C O M P A N Y 2 7 2 5 3 0 2 B E L L G R O V E 0 . 0 0 5 , 2 7 6 . 9 1 11 1 1 1 1 1 3 5 8 8 1 0 / 2 2 / 0 9 8 7 S A N J O S E W A T E R C O M P A N Y 2 4 4 5 3 0 2 C U N N I N G H A M / G L A S G O W 0 . 0 0 1 4 5 . 6 4 11 1 1 1 1 1 3 5 8 8 1 0 / 2 2 / 0 9 8 7 S A N J O S E W A T E R C O M P A N Y 2 7 3 5 3 0 2 G A T E W A Y 0 . 0 0 6 3 0 . 2 7 TO T A L C H E C K 0 . 0 0 8 , 5 8 9 . 3 9 11 1 1 1 1 1 3 5 8 9 1 0 / 2 2 / 0 9 8 7 S A N J O S E W A T E R C O M P A N Y 4 3 1 9 2 7 4 - 0 0 1 S T I P U L A T I O N J U D G E M E N T 0 . 0 0 5 , 0 0 0 . 0 0 11 1 1 1 1 1 3 5 9 0 1 0 / 2 2 / 0 9 5 2 2 S A R A T O G A T R E E S E R V I C E 1 1 1 5 3 0 1 T R E E S V C - C I T Y H A L L 0 . 0 0 1 , 8 0 0 . 0 0 11 1 1 1 1 1 3 5 9 1 1 0 / 2 2 / 0 9 5 0 5 S C F I R E D E P A R T M E N T 1 1 1 6 1 0 1 I N S T R U C T O R - C P R 0 . 0 0 6 . 0 0 11 1 1 1 1 1 3 5 9 2 1 0 / 2 2 / 0 9 1 2 4 S C H W A A B I N C 1 1 1 2 2 0 1 O F F I C E S U P P L I E S 0 . 0 0 5 1 . 8 8 11 1 1 1 1 1 3 5 9 3 1 0 / 2 2 / 0 9 1 4 7 S H I M O D A M I C H I K O 1 1 1 6 1 0 1 I N S T R U C T O R - I K E B A N A 0 . 0 0 1 3 8 . 0 0 11 1 1 1 1 1 3 5 9 3 1 0 / 2 2 / 0 9 1 4 7 S H I M O D A M I C H I K O 1 1 1 6 1 0 1 I N S T R U C T O R - I K E B A N A 0 . 0 0 1 0 3 . 5 0 TO T A L C H E C K 0 . 0 0 2 4 1 . 5 0 11 1 1 1 1 1 3 5 9 4 1 0 / 2 2 / 0 9 1 6 2 S I L I C O N V A L L E Y C O M M N E W S 1 1 1 2 2 0 1 L G L N O T I C E : O R D 2 7 3 0 . 0 0 7 8 . 0 0 11 1 1 1 1 1 3 5 9 4 1 0 / 2 2 / 0 9 1 6 2 S I L I C O N V A L L E Y C O M M N E W S 1 1 1 2 2 0 1 L G L N O T I C E : O R D 2 7 1 0 . 0 0 6 8 . 2 5 11 1 1 1 1 1 3 5 9 4 1 0 / 2 2 / 0 9 1 6 2 S I L I C O N V A L L E Y C O M M N E W S 1 1 1 2 2 0 1 L G L N O T I C E : O R D 2 7 2 0 . 0 0 7 8 . 0 0 TO T A L C H E C K 0 . 0 0 2 2 4 . 2 5 11 1 1 1 1 1 3 5 9 5 1 0 / 2 2 / 0 9 7 8 4 T H E M A R I N E M A M M A L C E N T E R 1 1 1 6 1 0 1 E X C U R S I O N S V C 0 . 0 0 2 3 4 . 0 0 11 1 1 1 1 1 3 5 9 6 1 0 / 2 2 / 0 9 5 0 0 T R A B E R , D O R I S 1 1 1 6 1 0 1 C A N C E L L E D C L A S S 0 . 0 0 9 9 . 0 0 11 1 1 1 1 1 3 5 9 7 1 0 / 2 2 / 0 9 3 8 5 U N I V E R S A L S W E E P I N G S E R V I 1 1 1 5 1 0 3 S W E E P S V C 0 9 / 0 9 0 . 0 0 9 0 0 . 0 0 11 1 1 1 1 1 3 5 9 7 1 0 / 2 2 / 0 9 3 8 5 U N I V E R S A L S W E E P I N G S E R V I 1 1 1 5 1 0 3 S W E E P S V C 0 9 / 0 9 0 . 0 0 7 , 4 8 9 . 0 0 TO T A L C H E C K 0 . 0 0 8 , 3 8 9 . 0 0 11 1 1 1 1 1 3 5 9 8 1 0 / 2 2 / 0 9 6 6 0 V A L D I V I A , J O H N 1 1 1 6 1 0 1 I N S T R U C T O R - K I C K B O X 0 . 0 0 5 5 . 2 0 11 1 1 1 1 1 3 5 9 9 1 0 / 2 2 / 0 9 1 V A L L E Y T R A N S P O R T A T I O N A U 1 1 1 5 1 0 1 Q 1 & Q 2 / 1 0 A G E N C Y F E E 0 . 0 0 1 1 , 2 3 9 . 0 0 11 1 1 1 1 1 3 6 0 0 1 0 / 2 2 / 0 9 5 0 0 V A N , D A N H 1 1 1 A R B O R I S T D E P R E F U N D 0 . 0 0 2 , 1 4 0 . 0 0 11 1 1 1 1 1 3 6 0 1 1 0 / 2 2 / 0 9 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 2 1 0 1 C T Y M G R O F F I C E 0 . 0 0 6 5 . 8 0 11 1 1 1 1 1 3 6 0 1 1 0 / 2 2 / 0 9 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 2 2 0 1 C T Y C L E R K O F F I C E 0 . 0 0 7 1 . 9 3 11 1 1 1 1 1 3 6 0 1 1 0 / 2 2 / 0 9 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 3 1 0 1 A D M I N / F I N A N C E D E P T 0 . 0 0 6 4 . 8 0 11 1 1 1 1 1 3 6 0 1 1 0 / 2 2 / 0 9 3 9 5 V E R I Z O N W I R E L E S S 6 2 2 3 2 0 1 I T S E R V I C E S 0 . 0 0 2 6 6 . 1 1 11 1 1 1 1 1 3 6 0 1 1 0 / 2 2 / 0 9 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 4 2 0 1 C D D - I N S P E C T I O N 0 . 0 0 8 7 . 0 8 11 1 1 1 1 1 3 6 0 1 1 0 / 2 2 / 0 9 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 4 1 0 1 C D D - D E V E L O P M E N T 0 . 0 0 7 3 . 2 5 11 1 1 1 1 1 3 6 0 1 1 0 / 2 2 / 0 9 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 4 1 0 3 C D D - C O D E C O M P L I A N C E 0 . 0 0 4 2 . 0 4 11 1 1 1 1 1 3 6 0 1 1 0 / 2 2 / 0 9 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 5 2 0 1 P W - S T R E E T S 0 . 0 0 2 0 9 . 6 3 11 1 1 1 1 1 3 6 0 1 1 0 / 2 2 / 0 9 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 5 3 0 1 P W - P A R K S 0 . 0 0 3 0 6 . 4 6 11 1 1 1 1 1 3 6 0 1 1 0 / 2 2 / 0 9 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 5 1 0 1 P W - E N G I N E E R I N G 0 . 0 0 1 1 9 . 4 6 11 1 1 1 1 1 3 6 0 1 1 0 / 2 2 / 0 9 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 5 1 0 2 P W - D E V E L O P M E N T 0 . 0 0 1 . 1 8 11 1 1 1 1 1 3 6 0 1 1 0 / 2 2 / 0 9 3 9 5 V E R I Z O N W I R E L E S S 6 2 4 6 2 0 2 B U I L D I N G M A I N T E N A N C E 0 . 0 0 1 3 9 . 0 5 TO T A L C H E C K 0 . 0 0 1 , 4 4 6 . 7 9 17 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 5 DA T E : 1 0 / 2 8 / 2 0 0 9 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 0 : 3 4 : 2 6 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c h e c k _ n o b e t w e e n ’ 1 1 3 5 3 6 ’ a n d ’ 1 1 3 6 0 4 ’ AC C O U N T I N G P E R I O D : 4 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 3 6 0 2 1 0 / 2 2 / 0 9 5 9 0 W A N G , M A R I A 1 1 1 6 1 0 1 I N S T R U C T O R - M A N N E R S 0 . 0 0 2 3 8 . 4 0 11 1 1 1 1 1 3 6 0 3 1 0 / 2 2 / 0 9 1 9 8 W I T T W E R & P A R K I N , L L P 1 1 1 A P P # 0 4 - 0 3 4 0 . 0 0 2 5 . 1 0 11 1 1 1 1 1 3 6 0 3 1 0 / 2 2 / 0 9 1 9 8 W I T T W E R & P A R K I N , L L P 1 1 1 A P P # G P A 0 9 - 0 0 0 2 0 . 0 0 5 , 4 7 5 . 2 0 TO T A L C H E C K 0 . 0 0 5 , 5 0 0 . 3 0 11 1 1 1 1 1 3 6 0 4 1 0 / 2 2 / 0 9 6 9 6 Z A G T E C H N I C A L S E R V I C E S , 6 2 2 3 2 0 1 I T S U P P O R T 0 9 / 0 9 0 . 0 0 1 , 1 9 6 . 2 5 TO T A L C A S H A C C O U N T 0 . 0 0 1 6 1 , 1 4 6 . 8 0 TO T A L F U N D 0 . 0 0 1 6 1 , 1 4 6 . 8 0 TO T A L R E P O R T 0 . 0 0 1 6 1 , 1 4 6 . 8 0 18 SARATOGA CITY COUNCIL MEETING DATE: November 4, 2009 AGENDA ITEM: DEPARTMENT: Finance & Administrative Services CITY MANAGER: Dave Anderson PREPARED BY: Ann Xu, Accountant DEPT HEAD: Mary Furey SUBJECT: Treasurer’s Report for the Month Ended September 30, 2009 RECOMMENDED ACTION Review and accept the Treasurer’s Report for the month ended September 30, 2009. REPORT SUMMARY California government code section 41004 requires that the City Treasurer (the Municipal Code of the City of Saratoga, Article 2-20, Section 2-20.035, designates the City Manager as the City Treasurer) submit to the City Clerk and the legislative body a written report and accounting of all receipts, disbursements, and fund balances. Section 41004. Regularly, at least once each month, the City Treasurer shall submit to the City Clerk a written report and accounting of all receipts, disbursements, and fund balances. He shall file a copy with the legislative body. The following attachments provide various financial transaction data for the City of Saratoga’s Funds collectively as well as specifically for the City’s General (Operating) Fund, including an attachment from the State Treasurer’s Office of Quarterly LAIF rates from the 1st Quarter of 1977 to present. FISCAL IMPACT Cash and Investments Balance by Fund As of September 30, 2009, the City had $362,943 in cash deposit at Comerica bank, and $12,844,017 on deposit with LAIF. Council Policy on operating reserve funds, adopted on April 20, 1994, states that: for cash flow purposes, to avoid occurrence of dry period financing, pooled cash from all funds should not be allowed to fall below $2,000,000. The total pooled cash balance as of September 30, 2009 is $13,206,961 and exceeds the minimum limit required. 19 Unrestricted Cash Comerica Bank362,943$ Deposit with LAIF12,844,017$ Total Unrestricted Cash13,206,961$ Cash Summary The Fund Balance schedule presented on the following page represents actual funding available for all funds at the end of the monthly period. This amount differs from the above Cash Summary schedule as assets and liabilities are components of the fund balance. As illustrated in the summary below, Total Unrestricted Cash is adjusted by the addition of Total Assets less the amount of Total Liabilities to arrive at the Ending Fund Balance – which represents the actual amount of funds available. Total Unrestricted Cash13,206,961$ Plus: Assets217,188 Less: Liabilities (1,670,538) Ending Fund Balance11,753,611$ Adjusting Cash to Ending Fund Balance CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION The City would not be in compliance with Government Code Section 41004. ALTERNATIVE ACTION N/A FOLLOW UP ACTION N/A ADVERTISING, NOTICING AND PUBLIC CONTACT N/A ATTACHMENTS A – Change in Total Fund Balances by Fund B – Change in Total Fund Balances by CIP Project C – Local Agency Investment Fund (LAIF) Quarterly Apportionment Rates 20 ATTACHMENT A CHANGES IN TOTAL FUND BALANCE Fund Description Fund Balance 7/1/09 Increase/ (Decrease) Jul-Aug Current Revenue Current Expenditure Transfers Fund Balance 9/30/09 General Undesignated Unreserved Balance857,524 (207,751) 534,405 1,879,051 - (694,873) Reserved Fund Balance: Petty Cash Reserve1,300 - - - - 1,300 Designated Fund Balances:- - Designated for Operations 2,870,140 - - - - 2,870,140 Designated Economic Uncertainty 1,500,000 - - - - 1,500,000 Designated for Development 707,380 - - - (75,000) 632,380 Designated for Environmental 613,182 - - - (50,000) 563,182 Designated for Uncollected Deposits182,159 - - - - 182,159 Designated for Mid Pen Open Space 250,000 - - - (250,000) - Designated for Hillside Reserve300,000 - - - - 300,000 Designated for CIP Matching Grant600,000 - - - - 600,000 Designated for CIP Transfer 300,000 - - - (300,000) - Designated for Economic Stability25,000 - - - (25,000) - Designated for Carryforward22,000 - - - (22,000) - Special Revenue Landscape/Lighting Districts359,917 (7,346) 2,041 17,238 - 337,375 CDBG Federal Grants- - - - - - SHARP Loan209,175 - 284 - - 209,460 Capital Project Street Projects1,926,230 88,968 48,018 29,943 - 2,033,274 Park and Trail Projects542,045 (6,973) 277,050 54,827 - 757,296 Facility Improvement Projects953,833 (70,466) 70,000 256,883 - 696,485 Administrative Projects163,910 (2,635) 50,000 15,062 - 196,212 Tree Fine Fund62,943 1,596 1,920 75 - 66,384 CIP Grant Fund(200,477) (70,090) 24,352 192,420 - (438,635) Gas Tax Fund62,495 - - - - 62,495 Debt Service Library Bond 931,361 (673,927) 4,632 - 262,066 Internal Service Fund Liability/Risk Management202,872 (148,904) (1,834) - - 52,134 Workers Compensation123,034 15,145 (3,065) 1,057 - 134,058 Office Stores Fund39,633 6,864 - 2,819 - 43,677 Information Technology Services 174,838 24,134 - 16,468 - 182,504 Equipment Maintenance56,654 24,645 - 10,413 - 70,886 Building Maintenance208,842 93,240 - 56,309 - 245,773 Equipment Replacement 153,214 50,000 - - - 203,214 Technology Replacement 315,290 14,416 - 50,000 - 279,706 Trust/Agency Library Fund354,394 (532) 925 - - 354,788 KSAR - Community Access TV84,603 (34,570) 139 - - 50,172 Total City14,953,491 (904,185) 1,008,868 2,582,565 (722,000) 11,753,611 21 ATTACHMENT B FUND BALANCES BY CIP PROJECT CIP Funds/Projects Fund Balance 7/1/09 Increase/ (Decrease) Jul-Aug Current Revenue Current Expenditure Transfers Fund Balance 9/30/09 Street Projects Traffic Safety90,472 - - - 90,472 Highway 9 Safety Project45,129 - - - 45,129 Annual Street Resurfacing Project233,602 90,002 48,018 10,219 361,404 Sidewalks Annual Project18,935 - - - 18,935 Saratoga Sunnyvale Road Resurfacing64,972 - - - 64,972 Traffic Signal @ Verde Vista Lane90,000 - - - 90,000 Fourth Street Bridge100,000 - - - 100,000 Quito Road Bridge Replacement Design9,730 - - - 9,730 Quito Road Bridge Construction115,726 - - - 115,726 Village Newsrack Enclosure23,307 - - - 23,307 Village Façade Program18,815 - - - 18,815 Solar Power Radar Feedback Signs24,158 - - - 24,158 El Quito Area Curb Replacement37,553 - - - 37,553 Sobey Road Culvert Repair150,000 - - - 150,000 Annual Storm Drain Upgrade246 - - 19,724 (19,478) Village Trees & Lights at Sidestreets25,336 - - - 25,336 Village Pedestrian Enhancement9,128 - - - 9,128 Prospect Road Median151,036 - - - 151,036 City Entrance Sign/Monument23,788 - - - 23,788 Village-Streets cape Impv 517,188 - - - 517,188 Saratoga-Sunnyvale/Gateway Sidewalk4,107 - - - 4,107 Comer Drive Retaining Wall173,003 (1,034) - - 171,969 Total Street Projects1,926,230 88,968 48,018 29,943 - 2,033,274 Parks & Trails Hakone Garden Koi Pond49,150 - - - 49,150 EL Quito Park Improvements43,905 - - - 43,905 Wildwood Park - Water Feature/Seating275 - - - 275 Historical Park Landscape33,890 - - - 33,890 Hakone Garden Retaining Wall & D/W142,829 - - - 142,829 Hakone Garden Upper Moon House 125,000 - - - 125,000 Kevin Moran Improvements69,083 (6,973) 27,050 2,817 86,344 West Valley Soccer Field(29,176) - - - (29,176) Park/Trail Repairs7,748 - - 4,288 3,460 Trail Segment #3 Repair68,606 - - 7,912 60,694 Teerlink Ranch Trail14,850 - - 14,850 (0) Tank Trail Repair- - - 24,960 (24,960) Mid Pen O/S Land Purchase- - 250,000 - 250,000 CIP Allocation Fund15,885 - - - 15,885 Total Parks & Trails542,045 (6,973) 277,050 54,827 - 757,296 Facility Improvements Warner Hutton House Improvements813 - - - 813 Facility Projects108,643 - - 73,236 35,407 Civic Center Improvement4,294 (340) - - 3,954 Theater Improvement68,518 13,117 - 6,460 75,175 Corp Yard - Men's Restroom1,829 (1,407) 70,000 292 70,131 Fire Alarm at McWilliams & Museum11,371 - - - 11,371 North Campus Improvements43,960 - - - 43,960 North Campus - Bldg Removal73,250 (1,189) - 50,673 21,388 Multi-Purpose Room Fund250,000 - - - 250,000 Corp Yard Solar Project93,250 - - - 93,250 Library HVAC Upgrade276,143 (80,646) - 126,222 69,275 Library - EXT Improvement10,000 - - - 10,000 McWilliams House Improvement10,000 - - - 10,000 Historical Park Fire Alarm System1,762 - - - 1,762 Total Facility Improvements953,833 (70,466) 70,000 256,883 - 696,486 Administrative Projects Financial System Upgrade3,534 - - - 3,534 Document Imaging Project86,780 - - - 86,780 CDD Document Imaging Project36,635 (2,635) - 1,025 32,974 Website Development Project30,959 - - 14,037 16,922 IT Emergency Power Back- - 10,000 - 10,000 IT Server Room A/C- - 40,000 - 40,000 KSAR Equip Upgrades6,002 - - - 6,002 Total Administrative Projects163,910 (2,635) 50,000 15,062 - 196,212 Tree Fine Fund Tree Fine Fund62,943 1,596 1,920 75 66,384 CIP Fund CIP Grant Fund(200,477) (70,090) 24,352 192,420 (438,635) Gax Fund Gas Tax Fund62,495 - - - 62,495 Total CIP Funds3,510,979 (59,600) 471,340 549,209 - 3,373,511 22 ATTACHMENT C 23 SARATOGA CITY COUNCIL MEETING DATE: November 4, 2009 AGENDA ITEM: DEPARTMENT: Public Works CITY MANAGER: Dave Anderson PREPARED BY: Iveta Harvancik DIRECTOR: John Cherbone Senior Engineer Public Works Director SUBJECT: Final map approval for two lots located at 15211 Hume Drive Owner: Adel and Maria Khouja RECOMMENDED ACTION: 1. Move to adopt Resolution granting final map approval of tentative map application No. SUB 09-0001 for two lots located at 15211 Hume Drive. REPORT SUMMARY: Attached is a Resolution, which, if adopted, will grant final map approval for two lots, located at 15211 Hume Drive (APN 510-01-016). Staff and the City Surveyor have examined the final map and related documents submitted to the City in accordance with the provisions of Section 14.40.020 of the Municipal Code and it was determined that: 1. The final map substantially complies with the approved tentative map. 2. All conditions of the approved tentative map, as contained in Planning Commission Resolution No. 09-031, have been completed or will be completed concurrent with development of the two lots. 3. The Subdivision Map Act, the City's Subdivision Ordinance and all other applicable provisions of law have been complied with. 4. The final map is technically correct. Consequently, the City Surveyor’s certificate has been executed on the final map and the final map has been filed with the City Clerk pursuant to Section 14.40.040 of the Municipal Code for action by the City Council. FISCAL IMPACTS: The subdivider has paid $8,262.50 in Engineering Fees and $20,700 in Park Development Fees. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: 24 The final map must either be approved or rejected by the City Council. If the map is rejected, it would be returned to the subdivider with findings as to why the map was rejected. ALTERNATIVE ACTION: None in addition to the above. FOLLOW UP ACTION: The signed map will be released to the subdivider's Title Company for recordation along with recording instructions. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: 1. Site Map. 2. Parcel Map. 3. Resolution granting final map approval. 4. Planning Commission Resolution No. 08-015 approving the tentative map with conditions. 25 SITE MAP Application Number: Location: APN: Owner: Date: SUB 09-0001 15211 Hume Drive 510-01-016 Adel and Maria Khouja November 4, 2009 ±0 250 500 750 1,000125Feet SITE P a r k D r i v e S. Park Drive Robin Way Pepper Lane H u m e D r i v e Saratoga- Los Gatos Road 26 27 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPROVING THE FINAL MAP OF APPLICATION NO. SUB 09-0001 15211 Hume Drive The City Council of the City of Saratoga hereby resolves as follows: SECTION 1: Two lots as shown on that certain Parcel Map prepared by DMG Engineering, Inc., dated September 2009, and filed with the City Clerk of the City of Saratoga on November 4, 2009, are approved as TWO (2) individual lots. SECTION 2: No easements are offered for dedication to public on said map. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 4th day of November, 2009 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Chuck Page, Mayor ATTEST: ____________________________ Ann Sullivan, City Clerk 28 29 30 31 32 33 34 35 36 37 38 Page 1 of 3 SARATOGA CITY COUNCIL MEETING DATE: November 4, 2009 AGENDA ITEM: DEPARTMENT: Community Development CITY MANAGER: Dave Anderson PREPARED BY: Cynthia McCormick, AICP DIRECTOR: John Livingstone AICP, Director SUBJECT: FY 2009 – 2010 CDBG County/City Contract RECOMMENDED ACTION: Adopt a Resolution authorizing the City Manager to execute a $464,069.77 contract with Santa Clara County for the FY 2009-2010 CDBG Program. REPORT SUMMARY: The Community Development Block Grant (CDBG) Program is federally funded by the United States Department of Housing and Urban Development (HUD) to assist lower income and special needs persons with housing and community development needs. The City of Saratoga is not eligible to apply directly for entitlement funds, but may, qualify to receive such funds, as an “Urban County” applicant, by entering into a Joint Exercise of Powers Agreement and Cooperation Agreement 1 (JPA) with the County. The County requests that cities receiving funds through the Urban County Program enter into a contract regarding the receipt and expenditure of funds. While the fiscal year begins in July, there is always a delay in receiving the new Contract from the County. The County has indicated that there is no change in this contract from the prior year, which was reviewed by the City Attorney. The availability of FY 2009-2010 CDBG funds was publicized during the month of December 2008. Seven applications were received during the application cycle. On March 18, 2009, the City Council authorized the submittal of five FY 2009-2010 CDBG funded projects totaling $134,411. The term of expenditure by the City is from July 1, 2009 to June 30, 2010. The FY 2009-2010 CDBG Funds are currently allocated as follows: 1 The current JPA expires on September 30, 2011. 39 Page 2 of 3 New CDBG 2009-2010 Funded Projects Saratoga Area Senior Coordinating Council - Adult Day Care Program $27,859.00 City of Saratoga ADA – Accessible Signal Program Phase III $22,161.00 City of Saratoga ADA –Access Ramp Historical Museum Phase II $10,000.00 ADA - Saratoga-Sunnyvale Road Curb Ramp Phase II $41,927.00 City of Saratoga ADA – City Hall Public Bathroom $4,464.00 Urban County Rehabilitation Services (City of Saratoga) $13,000.00 General Administration (City of Saratoga) $15,000.00 Subtotal $134,411.00 Carry-Over (Unused Funds) Projects from Prior Years SHARP Revolving Housing Rehabilitation Program (2004) $77,020.77 SHARP Revolving Housing Rehabilitation Program (2005) $41,152.00 ADA - Saratoga-Sunnyvale Road Curb Ramp Phase I $63,698.00 ADA – Accessible Signal Program Phase I $74,526.00 City of Saratoga ADA – Accessible Signal Program Phase II $55,600.00 City of Saratoga ADA –Access Ramp Historical Museum $16,882.00 ADA – Theater Seating Project $780.00 Subtotal $329,658.77 TOTAL CDBG 2009-2010 funded projects $464,069.77 FISCAL IMPACTS: If the City signs the County/City CDBG Contract, then the City becomes eligible to receive a new allocation of $134,411.00 in CDBG funds. In addition, the City will have access to unexpended funds in the amount of $329,658.77 from prior fiscal years for eligible FY 2009-2010 CDBG activities. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: If the City does not sign the County/City Contract, this would jeopardize the City’s receipt of FY 2009-2010 CDBG funds as well as carry-over CDBG funds. In addition, without the new CDBG funds, the City may have to fund previously approved CDBG activities with General Funds. ALTERNATIVE ACTION: Do not sign the County/City Contract FOLLOW UP ACTION: 40 Page 3 of 3 Forward three signed copies of the County/City contract to Santa Clara County. ADVERTISING, NOTICING AND PUBLIC CONTACT: Posting of the Agenda ATTACHMENTS: 1. Resolution 2. FY 2009-2010 County/City Contract 41 ATTACHMENT A RESOLUTION NO. ________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AUTHORIZING EXECUTION OF A CONTRACT WITH SANTA CLARA COUNTY FOR THE FY 2009-2010 COMMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM WHEREAS, the City is participating as a member of the County of Santa Clara (County) Community Development Block Grant Program (CDBG) Joint Powers Agreement; and WHEREAS, the County has agreed to the use by the City, as a sub-recipient, of a portion of the County’s CDBG Entitlement for a housing and community development program to be operated within the County and which shall benefit low and very low income households; and WHEREAS, on March 18, 2009 the City Council of the City of Saratoga approved the expenditure of $134,411.00 in new CDBG funds for fiscal year 2009-2010; and WHEREAS, the City Council has approved the expenditure of $329,658.77 in carry-over CDBG funds from prior years. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby authorizes the City Manager to execute said CDBG County/City Contract in the total amount of $464,069.77 for fiscal year 2009-2010. PASSED AND ADOPTED this 4th day of November 2009, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: APPROVED: _______________________________________ Chuck Page, Mayor ATTEST: _____________________________________ Ann Sullivan, City Clerk 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 Exhibits A, B, C, D DATE: 11/04/09 PROJECT #: SA-04-51 CATEGORY: Housing Public Service Non-Public Service PROJECT TITLE: SHARP Revolving Housing Rehab Program AGENCY NAME and ADDRESS: County of Santa Clara Office of Affordable Housing 2310 North First Street, Suite 100, San Jose CA 95131 PROJECT ADDRESS: n/a EXECUTIVE DIRECTOR: n/a PHONE: ________________ FAX: ____ E-MAIL: _____________________________ CONTACT (if other than Director): Tracy Cunningham PHONE: 408-441-4323 FAX: 408-441-4333 E-MAIL: tracy.cunningham@ceo.sccgov.org PROJECT DESCRIPTION: The Santa Clara County Housing Rehabilitation Program provides low interest home loans to low and fixed income Saratoga residents. The program promotes neighborhood stability by providing funds to help low or fixed income property owners make necessary improvements to their homes. Funds in this project have been allocated to augment the loan payments and paybacks for the housing rehabilitation loan fund. PERFORMANCE MEASUREMENTS Santa Clara County administers this program IMPLEMENTATION TIME SCHEDULE Santa Clara County administers this program BUDGET Total: $77,020.77 - Santa Clara County administers this program 60 Exhibits A, B, C, D DATE: 11/04/09 PROJECT #: SA-05-51 CATEGORY: Housing Public Service Non-Public Service PROJECT TITLE: SHARP Revolving Housing Rehab Program AGENCY NAME and ADDRESS: County of Santa Clara Office of Affordable Housing 2310 North First Street, Suite 100, San Jose CA 95131 PROJECT ADDRESS: n/a EXECUTIVE DIRECTOR: n/a PHONE: ________________ FAX: ____ E-MAIL: _____________________________ CONTACT (if other than director): Tracy Cunningham PHONE: 408-441-4323 FAX: 408-441-4333 E-MAIL: tracy.cunningham@ceo.sccgov.org PROJECT DESCRIPTION: This project covers the cost of cooperative rehabilitation services provided by the County to the City of Saratoga. These services include the bidding process, inspections, work write-ups, project management, change-orders and close-outs. PERFORMANCE MEASUREMENTS Santa Clara County administers this program IMPLEMENTATION TIME SCHEDULE Santa Clara County administers this program BUDGET Total: $41,152 - Santa Clara County administers this program 61 Exhibits A, B, C, D DATE: 11/04/09 PROJECT #: SA-08-42 CATEGORY: Housing Public Service Non-Public Service PROJECT TITLE: ADA – Theater Seating AGENCY NAME / ADDRESS: City of Saratoga Recreation Department 13777 Fruitvale Avenue, Saratoga CA 95070 PROJECT ADDRESS: 13777 Fruitvale Avenue, Saratoga CA 95070 EXECUTIVE DIRECTOR: Michael Taylor PHONE: 408-868-1250 FAX: 408-868-1279 E-MAIL: mtaylor@saraotga.ca.us CONTACT (if other than director): Thomas Scott PHONE: 408-868-1277 FAX: 408-868-1279 E-MAIL: tscott@saraotga.ca.us PROJECT DESCRIPTION: This project covers the cost of removing, purchasing, modifying, and installing four (4) ADA stations and three (3) transfer stations. The seating will provide wheelchair accessibility, specialized seating, transfer areas, and companion seating arrangements. PERFORMANCE MEASUREMENTS GOAL OBJECTIVE OUTCOME TOTAL # TO BE SERVED UNIT TYPE # SERVED PER QTR Install ADA compliant seating in the Saratoga Civic Theater Improve ADA accessibility for individuals using the Theater ADA seating will improve accessibility for individuals at the Theater n/a n/a n/a IMPLEMENTATION TIME SCHEDULE SPECIFIC ACTIVITIES: This project has completed. Leftover funds have been authorized for transfer. BUDGET $780 62 Exhibits A, B, C, D DATE: 11/04/09 PROJECT #: SA-09-42 CATEGORY: Housing Public Service Non-Public Service PROJECT TITLE: City of Saratoga ADA – Access Ramp Historical Museum (Phase I) AGENCY NAME / ADDRESS: City of Saratoga Recreation Department 13777 Fruitvale Avenue, Saratoga CA 95070 PROJECT ADDRESS: 20450 Saratoga-Los Gatos Road, Saratoga CA 95070 EXECUTIVE DIRECTOR: Michael Taylor PHONE: 408-868-1250 FAX: 408-868-1279 E-MAIL: mtaylor@saraotga.ca.us CONTACT (if other than director): Thomas Scott PHONE: 408-868-1277 FAX: 408-868-1279 E-MAIL: tscott@saraotga.ca.us PROJECT DESCRIPTION: This project covers the cost of installing access ramps including two ADA transfer points and two standard ADA hand railings to provide increased accessibility at the Saratoga Historical Museum. PERFORMANCE MEASUREMENTS GOAL OBJECTIVE OUTCOME TOTAL # TO BE SERVED UNIT TYPE # SERVED PER QTR Install access ramps and other ADA upgrades Improve ADA accessibility for individuals visiting the Museum ADA upgrades will improve accessibility for individuals at the Museum n/a n/a n/a IMPLEMENTATION TIME SCHEDULE SPECIFIC ACTIVITIES: The City hired a labor consultant to prepare the documents to send this project out to bid. The City expects to receive bids in the 3rd quarter FY2010, and construction completed in the 4th quarter. BUDGET $16,882 63 Exhibits A, B, C, D DATE: 11/04/09 PROJECT #: SA-10-31 CATEGORY: Housing Public Service Non-Public Service PROJECT TITLE: Saratoga Area Senior Coordinating Council – Adult Day Care Program AGENCY NAME / ADDRESS: Saratoga Area Senior Coordinating Council 19655 Allendale Avenue, Saratoga CA 95070 PROJECT ADDRESS: 19655 Allendale Avenue, Saratoga CA 95070 CONTACT: Susan Huff PHONE: 408-868-1255 E-MAIL: shuff@sascc.org PROJECT DESCRIPTION: This project covers the cost of 2 full-time Program Assistants and 2 part-time Program Assistants to run the Saratoga Adult Center. Program Assistants help with planning, implementing, and evaluating the program which includes assisting program participants with activities such as walking and eating. PERFORMANCE MEASUREMENTS GOAL OBJECTIVES OUTCOME TOTAL # TO BE SERVED UNIT TYPE SERVED / QTR Help prevent or delay institutionalization of frail elderly, enable them to remain in their homes for as long as possible, and improve the quality of life for participants and caregivers. Provide mental & physical stimulation by providing opportunities for socializing in a conducive setting Provide respite for caregivers and a higher quality of life to the frail elderly at a lower cost to both the family members and public agencies 50 (Some individuals return each quarter) individuals 40 IMPLEMENTATION TIME SCHEDULE SPECIFIC ACTIVITIES Ongoing: Provide respite care, socialization, instruction, structured activities, nutritious meals and snacks, etc. BUDGET Total: $27,859 64 Exhibits A, B, C, D DATE: 11/04/09 PROJECT #: SA-10-42 CATEGORY: Housing Public Service Non-Public Service PROJECT TITLE: City of Saratoga ADA – Access Ramp Historical Museum (Phase II) AGENCY NAME / ADDRESS: City of Saratoga Recreation Department 13777 Fruitvale Avenue, Saratoga CA 95070 PROJECT ADDRESS: 20450 Saratoga-Los Gatos Road, Saratoga CA 95070 EXECUTIVE DIRECTOR: Michael Taylor PHONE: 408-868-1250 FAX: 408-868-1279 E-MAIL: mtaylor@saraotga.ca.us CONTACT (if other than director): Thomas Scott PHONE: 408-868-1277 FAX: 408-868-1279 E-MAIL: tscott@saraotga.ca.us PROJECT DESCRIPTION: This project covers the cost of installing access ramps including two ADA transfer points and two standard ADA hand railings to provide increased accessibility at the Saratoga Historical Museum. PERFORMANCE MEASUREMENTS GOAL OBJECTIVE OUTCOME TOTAL # TO BE SERVED UNIT TYPE # SERVED PER QTR Install access ramps and other ADA upgrades Improve ADA accessibility for individuals visiting the Museum ADA upgrades will improve accessibility for individuals at the Museum n/a n/a n/a IMPLEMENTATION TIME SCHEDULE SPECIFIC ACTIVITIES: The City hired a labor consultant to prepare the documents to send this project out to bid. The City expects to receive bids in the 3rd quarter FY2010, and construction completed in the 4th quarter. BUDGET $10,000 65 Exhibits A, B, C, D DATE: 11/04/09 PROJECT #: SA-09-53 CATEGORY: Housing Public Service Non-Public Service PROJECT TITLE: Urban County Rehab Services AGENCY NAME and ADDRESS: County of Santa Clara Office of Affordable Housing 2310 North First Street, Suite 100, San Jose CA 95131 PROJECT ADDRESS: n/a EXECUTIVE DIRECTOR: n/a PHONE: ________________ FAX: ____ E-MAIL: _____________________________ CONTACT (if other than director): Tracy Cunningham PHONE: 408-441-4323 FAX: 408-441-4333 E-MAIL: tracy.cunningham@ceo.sccgov.org PROJECT DESCRIPTION: This project covers the cost of cooperative rehabilitation services provided by the County to the City of Saratoga. These services include the bidding process, inspections, work write-ups, project management, change-orders and close-outs. PERFORMANCE MEASUREMENTS Santa Clara County administers this program IMPLEMENTATION TIME SCHEDULE Santa Clara County administers this program BUDGET Total: $13,000 - Santa Clara County administers this program 66 Exhibits A, B, C, D DATE: 11/04/09 PROJECT #: SA-07-41 CATEGORY: Housing Public Service Non-Public Service PROJECT TITLE: ADA-Saratoga-Sunnyvale Road Curb Ramp (Phase I) AGENCY NAME / ADDRESS: City of Saratoga Public Works Department 13777 Fruitvale Avenue, Saratoga CA 95070 PROJECT ADDRESS: Saratoga-Sunnyvale Road, Saratoga CA 95070 EXECUTIVE DIRECTOR: John Cherbone PHONE: 408-868-1241 FAX: 408-868-1281 E-MAIL: jcherbone@saraotga.ca.us CONTACT (if other than director): Kristin Borel PHONE: 408-868-1258 FAX: 408-868-1281 E-MAIL: kborel@saraotga.ca.us PROJECT DESCRIPTION: This project (Phase I) covers the cost of installing curb ramps and making other ADA upgrades to provide increased accessibility at intersection crosswalks and along Saratoga-Sunnyvale Road. This project will include asphalt concrete dikes to close various gaps on Saratoga-Sunnyvale Road. PERFORMANCE MEASUREMENTS GOAL OBJECTIVE OUTCOME TOTAL # TO BE SERVED UNIT TYPE SERVED PER QTR 1 2 3 4 Install ADA curb ramps at various locations along Saratoga- Sunnyvale Road Improve ADA accessibility at these locations ADA curb ramps will improve accessibility for individuals at these locations n/a IMPLEMENTATION TIME SCHEDULE SPECIFIC ACTIVITIES: Preliminary work has been completed including surveying and curb layout. The City hired a labor consultant to prepare documents to send this project out to bid. The City expects to send out the bid documents in Fiscal Year 2010. BUDGET $63,698 67 Exhibits A, B, C, D DATE: 11/04/09 PROJECT #: SA-08-41 CATEGORY: Housing Public Service Non-Public Service PROJECT TITLE: ADA- City of Saratoga ADA-Accessible Signal Program Phase 1 AGENCY NAME / ADDRESS: City o f Saratoga Public Works Department 13777 Fruitvale Avenue, Saratoga CA 95070 PROJECT ADDRESS: various EXECUTIVE DIRECTOR: John Cherbone PHONE: 408-868-1241 FAX: 408-868-1281 E-MAIL: jcherbone@saraotga.ca.us CONTACT (if other than director): Kristin Borel PHONE: 408-868-1258 FAX: 408-868-1281 E-MAIL: kborel@saraotga.ca.us PROJECT DESCRIPTION: This project covers the cost of installing ADA audible signals for visually-impaired citizens. The following is a list of proposed locations for the new signals. PERFORMANCE MEASUREMENTS GOAL OBJECTIVE OUTCOME TOTAL # TO BE SERVED UNIT TYPE SERVED PER QTR Install ADA audible signals at various locations throughout the City Reduce pedestrian- vehicle conflicts and crashes at signalized intersections ADA audible signals will alert pedestrians who are visually impaired when the walk interval begins at these locations n/a n/a n/a IMPLEMENTATION TIME SCHEDULE SPECIFIC ACTIVITIES: Bids for design should be received in the 2nd quarter of FY2010. Once the design has been completed, the City will send out a request for construction bides. A contract should be awarded and construction begun prior to the end of the 4th quarter. BUDGET $74,526 68 Exhibits A, B, C, D DATE: 11/04/09 PROJECT #: SA-09-41 CATEGORY: Housing Public Service Non-Public Service PROJECT TITLE: ADA- City of Saratoga ADA-Accessible Signal Program Phase 2 AGENCY NAME / ADDRESS: City o f Saratoga Public Works Department 13777 Fruitvale Avenue, Saratoga CA 95070 PROJECT ADDRESS: various EXECUTIVE DIRECTOR: John Cherbone PHONE: 408-868-1241 FAX: 408-868-1281 E-MAIL: jcherbone@saraotga.ca.us CONTACT (if other than director): Kristin Borel PHONE: 408-868-1258 FAX: 408-868-1281 E-MAIL: kborel@saraotga.ca.us PROJECT DESCRIPTION: This project covers the cost of installing ADA audible signals for visually-impaired citizens. The following is a list of proposed locations for the new signals. PERFORMANCE MEASUREMENTS GOAL OBJECTIVE OUTCOME TOTAL # TO BE SERVED UNIT TYPE SERVED PER QTR Install ADA audible signals at various locations throughout the City Reduce pedestrian- vehicle conflicts and crashes at signalized intersections ADA audible signals will alert pedestrians who are visually impaired when the walk interval begins at these locations n/a n/a n/a IMPLEMENTATION TIME SCHEDULE SPECIFIC ACTIVITIES: Bids for design should be received in the 2nd quarter of FY2010. Once the design has been completed, the City will send out a request for construction bides. A contract should be awarded and construction begun prior to the end of the 4th quarter. BUDGET $55,600 69 Exhibits A, B, C, D DATE: 11/04/09 PROJECT #: SA-10-41 CATEGORY: Housing Public Service Non-Public Service PROJECT TITLE: ADA- City of Saratoga ADA-Accessible Signal Program Phase 3 AGENCY NAME / ADDRESS: City o f Saratoga Public Works Department 13777 Fruitvale Avenue, Saratoga CA 95070 PROJECT ADDRESS: various EXECUTIVE DIRECTOR: John Cherbone PHONE: 408-868-1241 FAX: 408-868-1281 E-MAIL: jcherbone@saraotga.ca.us CONTACT (if other than director): Kristin Borel PHONE: 408-868-1258 FAX: 408-868-1281 E-MAIL: kborel@saraotga.ca.us PROJECT DESCRIPTION: This project covers the cost of installing ADA audible signals for visually-impaired citizens. The following is a list of proposed locations for the new signals. PERFORMANCE MEASUREMENTS GOAL OBJECTIVE OUTCOME TOTAL # TO BE SERVED UNIT TYPE SERVED PER QTR Install ADA audible signals at various locations throughout the City Reduce pedestrian- vehicle conflicts and crashes at signalized intersections ADA audible signals will alert pedestrians who are visually impaired when the walk interval begins at these locations n/a n/a n/a IMPLEMENTATION TIME SCHEDULE SPECIFIC ACTIVITIES: Bids for design should be received in the 2nd quarter of FY2010. Once the design has been completed, the City will send out a request for construction bides. A contract should be awarded and construction begun prior to the end of the 4th quarter. BUDGET $22,161 70 Exhibits A, B, C, D DATE: 11/04/09 PROJECT #: SA-10-43 CATEGORY: Housing Public Service Non-Public Service PROJECT TITLE: ADA-Saratoga-Sunnyvale Road Curb Ramp (Phase II) AGENCY NAME / ADDRESS: City of Saratoga Public Works Department 13777 Fruitvale Avenue, Saratoga CA 95070 PROJECT ADDRESS: Saratoga-Sunnyvale Road, Saratoga CA 95070 EXECUTIVE DIRECTOR: John Cherbone PHONE: 408-868-1241 FAX: 408-868-1281 E-MAIL: jcherbone@saraotga.ca.us CONTACT (if other than director): Kristin Borel PHONE: 408-868-1258 FAX: 408-868-1281 E-MAIL: kborel@saraotga.ca.us PROJECT DESCRIPTION: This project (Phase II) covers the cost of installing curb ramps and making other ADA upgrades to provide increased accessibility at intersection crosswalks and along Saratoga-Sunnyvale Road. This project will include asphalt concrete dikes to close various gaps on Saratoga-Sunnyvale Road. PERFORMANCE MEASUREMENTS GOAL OBJECTIVE OUTCOME TOTAL # TO BE SERVED UNIT TYPE SERVED PER QTR 1 2 3 4 Install ADA curb ramps at various locations along Saratoga- Sunnyvale Road Improve ADA accessibility at these locations ADA curb ramps will improve accessibility for individuals at these locations n/a IMPLEMENTATION TIME SCHEDULE SPECIFIC ACTIVITIES: Preliminary work has been completed including surveying and curb layout. The City hired a labor consultant to prepare documents to send this project out to bid. The City expects to send out the bid documents in Fiscal Year 2010. BUDGET $41,927 71 Exhibits A, B, C, D DATE: 11/04/09 PROJECT #: SA-07-42 CATEGORY: Housing Public Service Non-Public Service PROJECT TITLE: ADA – City Hall Public Bathroom AGENCY NAME / ADDRESS: City of Saratoga Recreation Department 13777 Fruitvale Avenue, Saratoga CA 95070 PROJECT ADDRESS: 19655 Allendale Avenue, Saratoga CA 95070 EXECUTIVE DIRECTOR: Michael Taylor PHONE: 408-868-1250 FAX: 408-868-1279 E-MAIL: mtaylor@saraotga.ca.us CONTACT (if other than director): Thomas Scott PHONE: 408-868-1277 FAX: 408-868-1279 E-MAIL: tscott@saraotga.ca.us PROJECT DESCRIPTION: This project covers the cost of Design and Install automatic door openers and closers to existing restroom(s). PERFORMANCE MEASUREMENTS GOAL OBJECTIVE OUTCOME TOTAL # TO BE SERVED UNIT TYPE SERVED PER QTR Design and Install automatic door openers and closers Improve ADA accessibility of restroom(s) Automatic door openers and closers will improve bathroom access and egress for mobility impaired individuals n/a n/a n/a IMPLEMENTATION TIME SCHEDULE SPECIFIC ACTIVITIES: A request for proposals should go out during The 2nd quarter of FY2010. Bids should be received in the 3rd quarter. A contract should be awarded and construction begun during the 4th quarter. BUDGET $4,464 72 Exhibits A, B, C, D DATE: 11/04/09 PROJECT #: SA-10-91 CATEGORY: Housing Public Service Non-Public Service PROJECT TITLE: General Administration AGENCY NAME / ADDRESS: City of Saratoga Community Development Department 13777 Fruitvale Avenue, Saratoga CA 95070 PROJECT ADDRESS: 13777 Fruitvale Avenue, Saratoga CA 95070 EXECUTIVE DIRECTOR: John Livingstone PHONE: 408-868-1231 FAX: 408-868-1255 E-MAIL: jlivingstone@saraotga.ca.us CONTACT (if other than director): Cynthia McCormick PHONE: 408-868-1230 FAX: 408-868-1255 E-MAIL: cmccormick@saraotga.ca.us PROJECT DESCRIPTION: The project covers costs for time spent by City Staff who coordinates the Community Development Block Grant activities for the City of Saratoga. Administration activities include preparing all related reports, contracts and correspondence; managing the annual CDBG allocation disbursement process, monitoring the grantees, and acting as a liaison between the City and the County HCDA Program. PERFORMANCE MEASUREMENTS N/A IMPLEMENTATION TIME SCHEDULE Ongoing: Staff performs CDBG administrative duties including, but not limited to, project monitoring, report preparation, and attending meetings BUDGET Total: $15,000 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 Page 1 of 7 SARATOGA CITY COUNCIL MEETING DATE: November 4, 2009 AGENDA ITEM: DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Barbara Powell DIRECTOR: Assistant City Manager SUBJECT: Update of Saratoga’s Local Hazard Mitigation Plan (LHMP) matrices pursuant to the Disaster Mitigation Act of 2000 RECOMMENDED ACTION: Authorize the City Manager to submit the attached updated mitigation matrices to the Association of Bay Area Governments (ABAG) and the Federal Emergency Management Agency (FEMA) for their preliminary review and comment. BACKGROUND: In 2000, the federal government passed the Disaster Mitigation Act of 2000 (DMA 2000), which requires all state and local governments (cities, counties and special districts) to develop comprehensive LHMPs as a condition of eligibility for future hazard mitigation grants. In 2007, the City submitted its LHMP (Attachment “A”) and accompanying mitigation matrices to ABAG and FEMA, and FEMA approved them without any suggested revisions. Pursuant to DMA 2000, there is a requirement to periodically update the mitigation matrices. Therefore, staff has undertaken a review of the matrices and has made minor updates to them to reflect any mitigation strategies undertaken by the City since the original submittal (Attachment “B”). For example, under the Housing Mitigation Strategies, the City’s adoption of the 2007 California Building Code is reflected. The steps involved in this process will be: 1. Initial submittal to ABAG and FEMA for review and comment. 2. Review of comments received and additional revisions, if needed 3. Review and approval by the City Council during a Public Hearing at a regularly scheduled Council meeting. 4. Resubmittal to ABAG and FEMA for final review and approval. 88 Page 2 of 7 FISCAL IMPACTS: There is no immediate fiscal impact associated with this recommendation. CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: The City will be ineligible to apply for FEMA disaster mitigation grant funding. ALTERNATIVE ACTION(S): N/A FOLLOW UP ACTION(S): Implement Council direction ADVERTISING, NOTICING AND PUBLIC CONTACT: Posting on City website ATTACHMENTS: Attachment “A” – City’s LHMP Attachment “B” -- Mitigation Matrices 89 Page 3 of 7 Attachment “A” ANNEX Local Hazard Mitigation Plan City of Saratoga Introduction The City of Saratoga is a small-sized city located in the western region of Santa Clara County, California. The City has a population of 29,843 people, based on the 2000 census1. For Fiscal Year 2006/2007, the City’s total general fund budget is $10,807,400. The City employs 56 full time equivalents with additional temporary and seasonal workers. Law enforcement services are provided under contract with the Santa Clara County Sheriff’s Office, and fire services are provided jointly by the Santa Clara County Fire Department and the Saratoga Fire Protection District. The Planning Process The process of preparing this plan was familiar to the City of Saratoga. The City has a Seismic Safety and Safety Element to its General Plan that includes a discussion of fire, earthquake, hazardous materials and flooding hazards. In addition, the City routinely enforces the requirements of the California Environmental Quality Act (CEQA), which, since 1988, have required mitigation for identified natural hazards. The City’s effort has focused on building on these pre-existing programs and identifying gaps that may lead to disaster vulnerabilities, in order to work on ways to address these risks through mitigation. Many of the activities conducted by the City of Saratoga were fed into the planning process for the multi-jurisdictional plan. The City participated in various ABAG workshops and meetings, including the general “kick-off” meeting. In addition, the City has provided written and oral comments on the multi-jurisdictional plan. Finally, the City provided information on facilities that are viewed as “critical” to ABAG. Key staff met to identify and prioritize mitigation strategies appropriate for the City. Staff involved in these meetings included the Community Development Director, Building Official, Public Works Director and Assistant City Manager, who is also the City’s Emergency Services Manager, together with representatives from the Santa Clara County Sheriff’s Office, Santa Clara County Fire Department and Saratoga Fire Protection District. The City provided the opportunity for the public to comment on the DRAFT mitigation strategies selected by City staff at the City Council meeting on February 7, 2007. The resolution adopting the plan and strategies was on the City Council agenda on April 4, 2007. The mitigation strategies will become an implementation appendix to the Seismic Safety and Safety Element of the City’s General Plan. 1 For complete Census information on this city, see http://www.bayareacensus.ca.gov/. 90 Page 4 of 7 Hazard and Risk Assessment The ABAG multi-jurisdictional Local Hazard Mitigation Plan, to which this is an Annex, lists nine hazards that impact the Bay Area, five related to earthquakes (faulting, shaking, earthquake- induced landslides, liquefaction, and tsunamis) and four related to weather (flooding, landslides, wildfires, and drought). These hazards also impact this community, except for tsunamis, based on the City of Saratoga’s location in the Bay Area. The City has undertaken a number of general hazard mapping activities, which are included in the Seismic Safety and Safety Element. These maps may not be as current as those shown on the ABAG website at http://quake.abag.ca.gov/mitigation/. Information on disasters declared in Santa Clara County is available at http://quake.abag.ca.gov/mitigation/disaster-history.html. The City examined the hazard exposure of City urban and non-urban land based on the information on ABAG’s website at http://quake.abag.ca.gov/mitigation/pickdbh2.html. Of the 7,785 acres (7,242 urban and 544 non-urban) in the City, ¨ Earthquake faulting – While no active faults are mapped in the city by the California Geological Survey as part of the Alquist-Priolo Earthquake Fault Zoning Act, maps of Known Active Near-Source Zones prepared for use with the 1997 Uniform Building Code indicate that most of the City is located within 2 km of a designated active Type B fault termed the "Monte Vista-Shannon Fault". This seismic source actually includes several different traces of front-range thrust faults including the Berrocal, Monta Vista, Shannon and other unnamed and poorly identified faults of uncertain activity. The activity and locations of these fault traces is currently a subject of ongoing research by the U.S. Geological Survey. New residential development proposed over or near these fault traces must be supported by a Fault Hazard Investigation (report) that is evaluated during the City's Geotechnical Peer Review process. ¨ Earthquake shaking – 7,752 acres are in the two highest categories of shaking potential, in large part because of the City’s location on the Santa Clara Valley floor. ¨ Earthquake-induced landslides – the California Geological Survey has reported 3,677 acres are not in their study zone, 498 acres are within their study zone and 3,611 have not yet been evaluated. ¨ Earthquake liquefaction – 960 acres are in areas of moderate, high, or very high liquefaction susceptibility. ¨ Tsunamis – Based on the City’s location, tsunamis are not a hazard. ¨ Flooding – 104 acres are in the 100-year flood plain, while an additional 7,392 acres are in other less flood-prone areas; the remainder is not subject to flooding. ¨ Landslides – 482 acres were classified as within a “mostly landslide area” while 2,688 acres were designated “few landslides”; the remainder had no landslides. ¨ Wildfires – 5,822 acres are in wildland-urban interface threat areas although only 466 acres were considered high, 254 very high and 0 extreme threat. ¨ Dam Inundation – 77 acres are subject to dam inundation. ¨ Drought – all 7,785 acres are subject to drought. 91 Page 5 of 7 The City also examined the hazard exposure of infrastructure based on the information on ABAG’s website at http://quake.abag.ca.gov/mitigation/pickdbh2.html. Of the 179 miles of roadway in the City, ¨ Earthquake faulting – See urban and non-urban land use above. ¨ Earthquake shaking – 178 miles of roadway are within the highest two categories of shaking potential. ¨ Earthquake-induced landslides – of the 179 miles of roadway, the California Geological Survey has included 12 miles in their study zone; 17 miles have yet to be evaluated. ¨ Earthquake liquefaction – 24 miles of roadway are in areas of moderate, high, or very high liquefaction susceptibility. ¨ Tsunamis – Based on the City’s location, tsunamis are not a hazard in the City of Saratoga. ¨ Flooding – 2 miles of roadway are in the 100-year flood plain, while an additional 170 miles are in other less flood-prone areas; the remainder is not subject to flooding. ¨ Landslides – 7 miles of road are within existing landslide areas and an additional 48 miles were designated as subject to few landslides. ¨ Wildfires – 13 miles of roadway are subject to high or very high wildfire threat; 117 miles of roads are in wildland-urban interface threat areas. ¨ Dam Inundation – 2 miles of roadway are in an area subject to dam inundation. ¨ Drought – is not a hazard for roadways. Finally, the City examined the hazard exposure of critical health care facilities, schools, and city- owned buildings based on the information on ABAG’s website at http://quake.abag.ca.gov/mitigation/pickcrit.html. Of the critical facilities in the City, ¨ Earthquake faulting – See urban and non-urban land use above. ¨ Earthquake shaking – Three long term care facilities, 11 schools, and 31 public facilities (owned by the City, County or a school district) are in the highest two categories of shaking potential. ¨ Earthquake-induced landslides – no critical facilities are located in such areas. ¨ Earthquake liquefaction – No critical health care facilities are in areas of moderate, high, or very high liquefaction susceptibility. However, three City-owned facilities and one school are located in an area of moderate earthquake liquefaction susceptibility. ¨ Tsunamis – Based on the City’s location, tsunamis are not a hazard in the City of Saratoga. ¨ Flooding – Four city-owned facilities are in the 100-year flood plain. Two long term health care facilities, 12 schools, 27 public facilities are located in other less flood- prone areas. ¨ Landslides – One long term care facility and one public facility are located in areas with “few landslides”; 9 public facilities are in locations designated “mostly a landslide area” ¨ Wildfires – one public facility is located in a very high wildfire threat area. ¨ Dam Inundation – No critical facilities are subject to dam inundation. ¨ Drought – Drought will not affect city buildings directly. Additionally, the City does not operate a water-supply distribution system. In spite of the areas of the City located in flood-prone areas, there are no repetitive loss properties in the City based on the information at http://quake.abag.ca.gov/mitigation/pickflood.html. 92 Page 6 of 7 The City plans to work with ABAG during 2007 to improve the risk assessment information being compiled by ABAG by providing information on unreinforced masonry buildings and soft-story apartments located in the City. All unreinforced masonry buildings in the City have been retrofitted for life safety. Drought, though a potential problem in the City, is not fully assessed. The City will work with ABAG and various water supply agencies on this issue. The City plans to work with ABAG to develop specific information about the kind and level of damage to buildings, infrastructure, and critical facilities which might result from any of the hazards previously noted. As these impacts are not fully developed, the City has reviewed the hazards identified and ranked the hazards based on past disasters and expected future impacts. The conclusion is that earthquakes (particularly shaking) and flooding pose a significant risk for potential loss. Mitigation Activities and Priorities As a participant in the ABAG multi-jurisdictional planning process, City of Saratoga staff helped in the development and review of the comprehensive list of mitigation strategies in the overall multi-jurisdictional plan. The list was discussed at various meetings with the Community Development Director, Building Official, Public Works Director, Assistant City Manager and representatives from the Santa Clara County Sheriff’s Office, Santa Clara County Fire Department and Saratoga Fire Protection District. At these meetings, all of the mitigation strategies were reviewed. The tentative decision on priority was made based on a variety of criteria, not simply on an economic cost-benefit analysis. These criteria include being technically and administratively feasible, politically acceptable, socially appropriate, legal, economically sound, and not harmful to the environment or our heritage. Over time, we are committed to developing better hazard and risk information to use in making those trade-offs. We are not trying to create a disaster-proof region, but a disaster-resistant one. In addition, several of the strategies involve existing City programs. These draft priorities were submitted to the City Manager, Santa Clara County Fire, Saratoga Fire Department and the Santa Clara County Sheriff’s Office for review. The draft priorities were then provided to the City Council on February 7, 2007. The public was provided with an opportunity to comment on the DRAFT priorities. The final strategies (as shown in the attached Table) will become an Implementation Appendix to the City’s Seismic Safety and Safety Element. The Plan Maintenance and Update Process 93 Page 7 of 7 The City Manager’s Office will ensure that monitoring of this Annex will occur. The plan will be monitored on an on-going basis. However, the major disasters affecting our community, legal changes, notices from ABAG as the lead agency in this process, and other triggers will be used. Finally, the Annex will be a discussion item on the agenda of the meeting of City department heads at least once a year in April. At that meeting, the department heads will focus on evaluating the Annex in light of technological and political changes during the past year or other significant events. This group will be responsible for determining if the plan should be updated. The City of Saratoga is committed to reviewing and updating this plan annex at least once every five years, as required by the Disaster Mitigation Act of 2000. The City’s Assistant City Manager will contact ABAG four years after this plan is approved to ensure that ABAG plans to undertake the plan update process. If so, the City again plans to participate in the multi-jurisdictional plan. If ABAG is unwilling or unable to act as the lead agency in the multi-jurisdictional effort, other agencies will be contacted, including the County’s Office of Emergency Services. Counties should then work together to identify another regional forum for developing a multi-jurisdictional plan. The public will continue to be involved whenever the plan is updated and as appropriate during the monitoring and evaluation process. Prior to adoption of updates, the City will provide the opportunity for the public to comment on the updates. A public notice will be posted prior to the meeting to announce the comment period and meeting logistics. 94 Infrastructure Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Comments INFR - a - Multi-Hazard (…owned by the infrastructure provider filling out this form, including a city, county, or special district) a-1 a-1Assess the vulnerability of critical facilities owned by infrastructure operators to damage in natural disasters or security threats, including fuel tanks and facilities owned outside of the Bay Area that can impact service delivery within the region. Note - Infrastructure agencies, departments, and districts are those that operate transportation and utility facilities and networks. EQ LS WF FL SEC X The City is in agreement with this strategy; however, we do not have a lead role in its implementation. a-2 a-2 If a dam owner, comply with State of California and federal requirements to assess the vulnerability of dams to damage from earthquakes, seiches, landslides, liquefaction, or security threats. EQ LS WF FL SEC X The City does not own any dams. a-3 a-3 Encourage the cooperation of utility system providers and cities, counties, and special districts, and PG&E to develop strong and effective mitigation strategies for infrastructure systems and facilities. EQ LS WF FL DR SEC X Public Works Department a-4 a-4Retrofit or replace critical lifeline infrastructure facilities and/or their backup facilities that are shown to be vulnerable to damage in natural disasters. EQ LS WF FL SEC X Public Works Department a-5 a-5 Support and encourage efforts of other (lifeline infrastructure) agencies as they plan for and arrange financing for seismic retrofits and other disaster mitigation strategies. (For example, a city might pass a resolution in support of a transit agency’s retrofit program.) EQ LS WF FL DR SEC X Public Works Department 1 of 12 95 Infrastructure Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Comments a-6 a-6 Develop a plan for speeding the repair and functional restoration of water and wastewater systems through stockpiling of shoring materials, temporary pumps, surface pipelines, portable hydrants, and other supplies, such as those available through the Water /Wastewater Agency Response Network (WARN). Communicate that plan to local governments and critical facility operators. EQ LS WF FL DR SEC X The City is in agreement with this strategy; however, we do not have a lead role in its implementation. a-7 a-7 Engage in, support, and/or encourage research by others (such as USGS, universities, or PEER) on measures to further strengthen transportation, water, sewer, and power systems so that they are less vulnerable to damage in disasters. EQ LS WF FL DR SEC X Public Works Department a-8 a-8 Pre-position emergency power generation capacity (or have rental/lease agreements for these generators) in critical buildings of cities, counties, and special districts to maintain continuity of government and services. EQ LS WF FL SEC X Facilities Division a-9 a-9(REWORDED) Ensure that critical intersection traffic lights function following loss of power by installing battery back-ups, emergency generators, or lights powered by alternative energy sources such as solar. Proper functioning of these lights is essential for rapid evacuation, such as with hazmat releases resulting from natural disasters. EQ LS WF FL SEC X Public Works Department a-10 a-10 Develop unused or new pedestrian rights-of-way as walkways to serve as additional evacuation routes (such as fire roads in park lands). EQ LS WF FL SEC X Public Works Department a-11 a-11Minimize the likelihood that power interruptions will adversely impact lifeline utility systems or critical facilities by ensuring that they have adequate back-up power. EQ LS WF FL SEC X Public Works Department 2 of 12 96 Infrastructure Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Comments a-12 a-12 Encourage replacing above ground electric and phone wires and other structures with underground facilities, and use the planning-approval process to ensure that all new phone and electrical utility lines are installed underground. EQ LS WF FL SEC X Public Works Department The City is in agreement with this strategy; however, we do not have a lead role in its implementation. a-13 a-13 If you own a dam, coordinate with the State Division of Safety of Dams to ensure an adequate timeline for the maintenance and inspection of dams, as required of dam owners by State law, and communicate this information to local governments and the public. EQ LS WF FL SEC X The City does not own any dams. a-14 a-14 Encourage communication between State Emergency Management Agency (CalEMA), FEMA, and utilities related to emergencies occurring outside of the Bay Area that can affect service delivery in the region. EQ LS WF FL DR SEC X City Manager's Office; Emergency Preparedness Coordinator a-15 a-15 Ensure that transit operators, private ambulance companies, cities, and/or counties have mechanisms in place for medical transport during and after disasters that take into consideration the potential for reduced capabilities of roads following these same disasters. EQ LS WF FL SEC X Saratoga Fire Protection District and Santa Clara County Fire Department a-16 new Recognize that heat emergencies produce the need for non-medical transport of people to cooling centers by ensuring that (1) transit operators have plans for non-medical transport of people during and after such emergencies including the use of paratransit and (2) cities, counties, and transit agencies have developed ways to communicate the plan to the public. Heat X City Manager's Office; Emergency Preparedness Coordinator a-17 a-16Effectively utilize the Regional Transportation Management Center (TMC) in Oakland, the staffing of which is provided by Caltrans, the CHP and MTC. The TMC is designed to maximize safety and efficiency throughout the highway system. It includes the Emergency Resource Center (ERC) which was created specifically for primary planning and procedural disaster management. RESPONSIBLE AGENCY: MTC only. EQ LS WF FL SEC X MTC 3 of 12 97 Infrastructure Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Comments a-18 new Develop (with the participation of paratransit providers, emergency responders, and public health professionals) plans and procedures for parasit system response and recovery from disasters. EQ LS WF FL Heat SEC X The City is in agreement with this strategy; however, we do not have a lead role in its implementation. a-19 new Coordinate with other critical infrastruture facilities to establish plans for delivery of water and wastewater treatment chemicals. EQ LS WF FL SEC X The City is in agreement with this strategy; however, we do not have a lead role in its implementation. a-20 new Establish plans for delivery of fuel to critical infrastructure providers. EQ LS WF FL SEC X The City is in agreement with this strategy; however, we do not have a lead role in its implementation. a-21 new As an infrastructure operator, designate a back- up Emergency Operations Center with redundant communications systems. EQ LS WF FL SEC X City Manager's Office; Emergency Preparedness Coordinator a-22new Monitor scientific studies of the Sacramento- San Joaquin Delta and policy decisions related to the long-term disaster resistance of that Delta system to ensure that decisions are made based on comprehensive analysis and in a scientifically-defensible manner. Levee failure due to earthquakes, flooding, and climate change (including sea level rise and more frequent and more severe flooding) are all of concern. The long-term health of the Delta area is critical to the Bay Area’s water supply, is essential for the San Francisco Bay and estuary’s environmental health, provides recreation opportunities for Bay Area residents, and provides the long-term sustainability of Delta communities. While only part of the Delta is within the nine Bay Area counties covered by this multi-jurisdictional LHMP, the Delta is tied to the infrastructure, water supply, and economy of the Bay Area. EQ FL X INFR - b - Earthquakes 4 of 12 98 Infrastructure Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Comments b-1 b-1 Expedite the funding and retrofit of seismically- deficient city- and county-owned bridges and road structures by working with Caltrans and other appropriate governmental agencies. EQ X Public Works Department b-2 b-2 Establish a higher priority for funding seismic retrofit of existing transportation and infrastructure systems (such as BART) than for expansion of those systems. EQ X b-3 b-3 Include “areas subject to high ground shaking, earthquake-induced ground failure, and surface fault rupture” in the list of criteria used for determining a replacement schedule for pipelines (along with importance, age, type of construction material, size, condition, and maintenance or repair history). EQ X The City is in agreement with this strategy; however, we do not have a lead role in its implementation. b-4 b-4 Install specially-engineered pipelines in areas subject to faulting, liquefaction, earthquake-induced landsliding, or other earthquake hazard. EQ X The City is in agreement with this strategy; however, we do not have a lead role in its implementation. b-5 b-5 Replace or retrofit water-retention structures that are determined to be structurally deficient, including levees, dams, reservoirs and tanks. EQ X The City is in agreement with this strategy; however, we do not have a lead role in its implementation. b-6 b-6 Install portable facilities (such as hoses, pumps, emergency generators, or other equipment) to allow pipelines to bypass failure zones such as fault rupture areas, areas of liquefaction, and other ground failure areas (using a priority scheme if funds are not available for installation at all needed locations). EQ X The City is in agreement with this strategy; however, we do not have a lead role in its implementation. b-7 b-7 Install earthquake-resistant connections when pipes enter and exit bridges and work with bridge owners to encourage retrofit of these structures. EQ X The City is in agreement with this strategy; however, we do not have a lead role in its implementation. b-8 b-8 Comply with all applicable building and fire codes, as well as other regulations (such as state requirements for fault, landslide, and liquefaction investigations in particular mapped areas) when constructing or significantly remodeling infrastructure facilities. EQ X Public Works Department & Facilities Division b-9 b-9 Clarify to workers in critical facilities and emergency personnel, as well as to elected officials and the public, the extent to which the facilities are expected to perform only at a life safety level (allowing for the safe evacuation of personnel) or are expected to remain functional following an earthquake. EQ X 5 of 12 99 Infrastructure Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Comments b-10 b-10 Develop a water-based transportation “system” across the Bay for use in the event of major earthquakes. Implementation of such a system could prove extremely useful in the event of structural failure of either the road-bridge systems or BART and might serve as an adjunct to existing transportation system elements in the movement of large numbers of people and/or goods. EQ X The City is in agreement with this strategy; however, we do not have a lead role in its implementation. 6 of 12 100 Infrastructure Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Comments INFR - c - Wildfire c-1 c-1 Ensure a reliable source of water for fire suppression (meeting acceptable standards for minimum volume and duration of flow) for existing and new development. WF X Saratoga Fire Protection District and Santa Clara County Fire Department c-2 c-2 Develop a coordinated approach between fire jurisdictions and water supply agencies to identify needed improvements to the water distribution system, initially focusing on areas of highest wildfire hazard (including wildfire threat areas and in wildland-urban-interface areas). WF X Saratoga Fire Protection District and Santa Clara County Fire Department c-3 c-3 Develop a defensible space vegetation program that includes the clearing or thinning of (a) non-fire resistive vegetation within 30 feet of access and evacuation roads and routes to critical facilities, or (b) all non-native species (such as eucalyptus and pine, but not necessarily oaks) within 30 feet of access and evacuation roads and routes to critical facilities. WF X Saratoga Fire Protection District and Santa Clara County Fire Department c-4 c-4 For new development, ensure all dead-end segments of public roads in high hazard areas have at least a “T” intersection turn-around sufficient for typical wildland fire equipment. WF X Public Works Department c-5 c-5 For new development, enforce minimum road width of 20 feet with an additional 10-foot clearance on each shoulder on all driveways and road segments greater than 50 feet in length in wildfire hazard areas. WF X Saratoga Fire Protection District and Santa Clara County Fire Department c-6 c-6 Require that development in high fire hazard areas provide adequate access roads (with width and vertical clearance that meet the minimum standards of the Fire Code or relevant local ordinance), onsite fire protection systems, evacuation signage, and fire breaks. WF X Saratoga Fire Protection District and Santa Clara County Fire Department c-7 c-7 Ensure adequate fire equipment road or fire road access to developed and open space areas. WF X SFPD and SCCFD c-8 c-8 Maintain fire roads and/or public right-of-way roads and keep them passable at all times. WF X Public Works Department INFR - d - Flooding d-1 d-1 Conduct a watershed analysis of runoff and drainage systems to predict areas of insufficient capacity in the storm drain and natural creek system. FL X Santa Clara Valley Water District 7 of 12 101 Infrastructure Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Comments d-2 d-2 Develop procedures for performing a watershed analysis to look at the impact of development on flooding potential downstream, including communities outside of the jurisdiction of proposed projects. FL X Santa Clara Valley Water District d-3 d-3 Conduct a watershed analysis at least once every ten years unless there is a major development in the watershed or a change in the Land Use Element of the Genral Plan of the cities or county within the watershed. FL X Santa Clara Valley Water District d-4 d-4 Assist, support, and/or encourage the U.S. Army Corp of Engineers, various Flood Control and Water Conservation Districts, and other responsible agencies to locate and maintain funding for the development of flood control projects that have high cost-benefit ratios (such as through the writing of letters of support and/or passing resolutions in support of these efforts). FL X Public Works Department d-5 d-5 Pursue funding for the design and construction of storm drainage projects to protect vulnerable properties, including property acquisitions, upstream storage such as detention basins, and channel widening with the associated right-of-way acquisitions, relocations, and environmental mitigations. FL X Santa Clara Valley Water District d-6 d-6 Continue to repair and make structural improvements to storm drains, pipelines, and/or channels to enable them to perform to their design capacity in handling water flows as part of regular maintenance activities. (This strategy has the secondary benefit of addressing fuel, chemical, and cleaning product issues.) FL X Public Works Department d-7 d-7 Continue maintenance efforts to keep storm drains and creeks free of obstructions, while retaining vegetation in the channel (as appropriate), to allow for the free flow of water. FL X Public Works Department d-8 d-8 Enforce provisions under creek protection, stormwater management, and discharge control ordinances designed to keep watercourses free of obstructions and to protect drainage facilities to conform with the Regional Water Quality Control Board's Best Management Practices. FL X Public Works Department 8 of 12 102 Infrastructure Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Comments d-9 d-9 Develop an approach and locations for various watercourse bank protection strategies, including for example, (1) an assessment of banks to inventory areas that appear prone to failure, (2) bank stabilization, including installation of rip rap, or whatever regulatory agencies allow (3) stream bed depth management using dredging, and (4) removal of out-of-date coffer dams in rivers and tributary streams. FL X Santa Clara Valley Water District d-10 d-10Use reservoir sediment or reed removal as one way to increase storage for both flood control and water supply. FL X Santa Clara Valley Water District d-11 d-11 Identify critical locally-owned bridges affected by flooding and either elevate them to increase stream flow and maintain critical ingress and egress routes or modify the channel to achieve equivalent objectives. FL X Public Works Department d-12 d-12Provide or support the mechanism to expedite the repair or replacement of levees that are vulnerable to collapse from earthquake-induced shaking or liquefaction, rodents, and other concerns, particularly those protecting critical infrastructure. FL X The City is in agreement with this strategy; however, we do not have a lead role in its implementation. d-13 d-13 Ensure that utility systems in new developments are constructed in ways that reduce or eliminate flood damage. FL X Public Works Department d-14 d-14 Determine whether or not wastewater treatment plants are protected from floods, and if not, investigate the use of flood-control berms to not only protect from stream or river flooding, but also increasing plant security. FL X The City is in agreement with this strategy; however, we do not have a lead role in its implementation. d-15 d-15 Work cooperatively with water agencies, flood control districts, Caltrans, and local transportation agencies to determine appropriate performance criteria for watershed analysis. FL X Public Works Department d-16 d-16 Work for better cooperation among the patchwork of agencies managing flood control issues. FL X Public Works Department d-17 d-17 Improve monitoring of creek and watercourse flows to predict potential for flooding downstream by working cooperatively with land owners and the cities and counties in the watershed. FL X Santa Clara Valley Water District 9 of 12 103 Infrastructure Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Comments d-18 new Using criteria developed by EPA for asset management, inventory existing assets, the condition of those assets, and improvements needed to protect and maintain those assets. Capture this information in a Geographic Information System (GIS) and use it to select locations for creek monitoring gauges. FL X Santa Clara Valley Water District 10 of 12 104 Infrastructure Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Comments INFR - e - Landslides e-1 e-1 Include “areas subject to ground failure” in the list of criteria used for determining a replacement schedule (along with importance, age, type of construction material, size, condition, and maintenance or repair history) for pipelines. LS X e-2 e-2 Establish requirements in zoning ordinances to address hillside development constraints in areas of steep slopes that are likely to lead to excessive road maintenance or where roads will be difficult to maintain during winter storms due to landsliding. LS X Community Development Department Ord. 71-113 INFR - f - Building Reoccupancy f-1 f-1 Ensure that critical buildings owned or leased by special districts or private utility companies participate in a program similar to San Francisco’s Building Occupancy Resumption Program (BORP). The BORP program permits owners of buildings to hire qualified engineers to create facility-specific post-disaster inspection plans and allows these engineers to become automatically deputized as City/County inspectors for these buildings in the event of an earthquake or other disaster. This program allows rapid reoccupancy of the buildings. Note - A qualified (deleted structural) engineer is a California licensed engineer with relevant experience. EQ LS WF FL SEC X The City is in agreement with this strategy; however, we do not have a lead role in its implementation. INFR - g - Public Education g-1 g-1 Provide materials to the public related to planning for power outages. EQ LS WF FL SEC X g-2 g-2 Provide materials to the public related to family and personal planning for delays due to traffic or road closures, or due to transit system disruption, due to disasters. EQ LS WF FL SEC X 11 of 12 105 Infrastructure Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Comments g-3 g-3 Provide materials to the public related to coping with reductions in water supply or contamination of that supply BEYOND regulatory notification requirements. EQ LS WF FL DR SEC X g-4 g-4 Provide materials to the public related to coping with disrupted storm drains, sewage lines, and wastewater treatment (such as that developed by ABAG's Sewer Smart Program). EQ LS WF FL DR SEC X g-5 g-5 Facilitate and/or coordinate the distribution of emergency preparedness or mitigation materials that are prepared by others, such as by making the use of the internet or other electronic means, or placing materials on community access channels or in city or utility newsletters, as appropriate. EQ LS WF FL DR SEC X g-6 new Sponsor the formation and training of Community Emergency Response Teams (CERT) for the employees of your agency. [Note – these programs go by a variety of names in various cities and areas.] EQ LS WF FL DR SEC X City Manager's Office, Emergency Preparedness Coordinator g-7 new Develop and distribute culturally appropriate materials related to disaster mitigation and preparedness, such as those on the http://www.preparenow.org website related to infrastructure issues. EQ LS WF FL DR SEC X 12 of 12 106 Health Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other CommentsHEAL - a - Hospitals and Other Critical Health Care Facilities (to be filled out by cities, counties, and county health departments, (including those facilities licensed by OSHPD)as well as water agencies, public & private hospitals as noted) a-1 a-1 Work to ensure that cities, counties, county health departments, and hospital operators coordinate with each other (and that hospitals cooperate with the California Office of Statewide Health Planning and Development - OSHPD) to comply with current state law that mandates that critical facilities are structurally sound and have nonstructural systems designed to remain functional following disasters by 2013. In particular, this coordination should include understanding any problems with obtaining needed funding. RESPONSIBLE AGENCIES: Cities, counties, county health departments, and hospitals EQ LS WF FL SEC X Community Development Departrment a-2 a-2 Encourage hospitals in your community to work with OSHPD to formalize arrangements with structural engineers to report to the hospital, assess damage, and determine if the buildings can be reoccupied. The program should be similar to San Francisco’s Building Occupancy Resumption Program (BORP) that permits owners of buildings to hire qualified structural engineers to create building-specific post-disaster inspection plans and allows these engineers to become automatically deputized as inspectors for these buildings in the event of an earthquake or other disaster. OSHPD, rather than city/county building departments, has the authority and responsibility for the structural integrity of hospital structures. RESPONSIBLE AGENCIES: Cities, counties, county health departments, and hospitals EQ LS WF FL SEC X Santa Clara County Public Health Department a-3 a-3 Ensure health care facilities are adequately prepared to care for victims with respiratory problems related to smoke and/or particulate matter inhalation. RESPONSIBLE AGENCIES: Cities, counties, county health departments, and hospitals EQ WF SEC X Santa Clara County Public Health Department a-4 a-4 Ensure these health care facilities have the capacity to shut off outside air and be self- contained. RESPONSIBLE AGENCIES: Cities, counties, county health departments, and hospitals EQ WF SEC X Santa Clara County Public Health Department Priority (CHECK ONLY ONE) 1 of 8 107 Health Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Commentsa-5 a-5 Ensure that hospitals and other major health care facilities have auxiliary water and power sources. RESPONSIBLE AGENCIES: Cities, counties, county health departments, water suppliers, and hospitals EQ LS WF FL SEC X Santa Clara County Public Health Department a-6 a-6 Work to ensure that county health departments work with health care facilities to institute isolation capacity should a need for them arise following a communicable disease epidemic. Isolation capacity varies from a section of the hospital for most communicable diseases to the entire hospital for a major pandemic flu. RESPONSIBLE AGENCIES: Cities, counties, county health departments, and hospitals EQ WF FL SEC X Santa Clara County Public Health Department a-7 a-7 Develop printed materials, utilize existing materials (such as developed by FEMA and the American Red Cross), conduct workshops, and/or provide outreach encouraging employees of these critical health care facilities to have family disaster plans and conduct mitigation activities in their own homes. RESPONSIBLE AGENCIES: Cities, counties, county health departments, and hospitals EQ LS WF FL SEC X Santa Clara County Public Health Department HEAL - b - Ancillary Health-Related Facilities (including medical offices, pharmacies, free-standing or specialy clinics, etc.) b-1 b-1 Identify these ancillary facilities in your community. These facilities are not regulated by OSHPD in the same way as hospitals. RESPONSIBLE AGENCIES: Cities, counties, and county health departments EQ LS WF FL SEC X b-2 b-2 Encourage these facility operators to develop disaster mitigation plans. RESPONSIBLE AGENCIES: Cities, counties, and county health departments EQ LS WF FL SEC X b-3 b-3 Encourage these facility operators to create, maintain, and/or continue partnerships with local governments to develop response and business continuity plans for recovery. RESPONSIBLE AGENCIES: Cities, counties, and county health departments EQ LS WF FL SEC X HEAL - c - Interface with National and State Health Care InitiativesCoordination Initiatives c-1 c-1 Designate locations for the distribution of antibiotics to large numbers of people should the need arise, as required to be included in each county’s Strategic National Stockpile Plan. RESPONSIBLE AGENCIES: County Health Departments FLU SEC X Santa Clara County Public Health Department The City is working with the Health Department to implement this strategy. 2 of 8 108 Health Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Commentsc-2 c-2 Ensure that you know the Metropolitan Medical Response System (MMRS) cities in your area. Fremont, Oakland, San Francisco, and San Jose (plus Sacramento and Stockton) are the MMRS cities in or near the Bay Area. MMRS cities are provided with additional federal funds for organizing, equipping, and training groups of local fire, rescue, medical, and other emergency management personnel to respond to a mass casualty event. (The coordination among public health, medical, emergency management, coroner, EMS, fire, and law enforcement is a model for all cities and counties.) RESPONSIBLE AGENCIES: Cities, counties, county health departments, and hospitals EQ LS WF FL SEC X Santa Clara County OES; Santa Clara County Fire Department c-3 c-3Know that National Disaster Medical System (NDMS) uniformed or non-uniformed personnel are within one-to-four hours of your community. These federal resources include veterinary, mortuary, and medical personnel. Teams in or near the Bay Area are headquartered in the cities of Santa Clara and Sacramento. RESPONSIBLE AGENCIES: Cities, counties, county health departments, and hospitals EQ LS WF FL SEC X Santa Clara County OES; Santa clara County Public Health Department c-4 c-4 Plan for hazmat related-issues due to a natural or technological disaster. Hazmat teams should utilize the State of California Department of Health Services laboratory in Richmond for confirmation of biological agents and Lawrence Livermore National Laboratory or Sandia (both in Livermore) for confirmation of radiological agents. RESPONSIBLE AGENCIES: Cities, counties, county health departments, and hospitals EQ WF FL SEC X Santa Clara County Public Health Department c-5 d-1 Create discussion forums for food and health personnel, including, for example, medical professionals, veterinarians, and plant pathologists, to develop safety, security, and response strategies for food supply contamination (at the source, in processing facilities, in distribution centers, and in grocery stores). RESPONSIBLE AGENCIES: County environmental health departments FL SEC X Santa Clara County Environmental Health Department 3 of 8 109 Health Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Commentsc-6 new Ensure mental health continuity of operations and disaster planning is coordinated among county departments, (including Public Health and Emergency Services), private sector mental health organizations, professional associations, and national and community-based non-profit agencies involved in supporting community mental health programs. First, such planning should ensure that the capability exists to provide both immediate on- site mental health support at facilities such as evacuation centers, emergency shelters, and local assistance centers, as well as to coordinate on- going mental health support during the long-term recovery process. Second, this planning should ensure that mental health providers, in collaboration with the county agencies responsible for providing public information, are prepared to provide consistent post-disaster stress and other mental health guidance to the public impacted by the disaster. EQ LS WF FL SEC X Santa Clara County Environmental Health Department deleted d-2 (duplicate information to c-2) deleted d-3 (duplicate information to c-3) deleted d-4 (duplicate information to c-4) 4 of 8 110 Health Mitigation Strategies 5 of 8 111 Health Mitigation Strategies The City is working with the Health Department to implement this strategy. 6 of 8 112 Health Mitigation Strategies 7 of 8 113 Health Mitigation Strategies 8 of 8 114 Housing Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Comments HSNG - a - Multi-Hazard a-1 a-1 Assist in ensuring adequate hazard disclosure by working with real estate agents to improve enforcement of real estate disclosure requirements for residential properties with regard to seven official natural hazard zones: 1) Special Flood Hazard Areas (designated by FEMA), 2) Areas of Potential Flooding from dam failure inundation, 3) Very High Fire Hazard Severity Zones, 4) Wildland FIre Zones, 5) Earthquake Fault Zones (designated under the Alquist-Priolo Earthquake Fault Zoning Act), and the 6) Liquefaction and 7) Landslide Hazard Zones (designated under the Seismic Hazard Mapping Act). EQ LS WF FL SEC X a-2 a-2Create incentives for private owners of historic or architecturally significant residential buildings to undertake mitigation to levels that will minimize the likelihood that these buildings will need to be demolished after a disaster, particularly if those alterations conform to the federal Secretary of the Interior’s Guidelines for Rehabilitation. EQ LS WF FL SEC X a-3 NEW - Was GOVT b-4 Develop a plan for short-term sheltering of residents of your community in conjunction with the American Red Cross. EQ LS WF FL SEC X a-4 NEW - Was GOVT b-4 Develop a plan for interim housing for those displaced by working with the Regional CPGP that funded this effort in 2009. (Estimated completion is 2011.) EQ LS WF FL SEC X Priority (CHECK ONLY ONE) 1 of 13 115 Housing Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Comments HSNG - b - Single-Family Homes Vulnerable to Earthquakes b-1 b-1 Utilize or recommend adoption of a retrofit standard that includes standard plan sets and construction details for voluntary bolting of homes to their foundations and bracing of outside walls of crawl spaces (“cripple” walls), such as Plan Set A developed by a committee representing the East Bay-Peninsula-Monterey Chapters of the International Code Council (ICC), California Building Officials (CALBO), the Structural Engineers Association of Northern California (SEAONC), the Northern California Chapter of the Earthquake Engineering Research Institute (EERI- NC), and ABAG’s Earthquake Program. EQ X Community Development Department b-2 b-2Require engineered plan sets for seismic retrofitting of heavy two-story homes with living areas over garages, as well as for split level homes (that is, homes not covered by Plan Set A), until standard plan sets and construction details become available. EQ X Community Development Department b-3 b-3Require engineered plan sets for seismic retrofitting of homes on steep hillsides (because these homes are not covered by Plan Set A). EQ X Community Development Department b-4 b-4 Encourage local government building inspectors to take classes on a periodic basis (such as the FEMA- developed training classes offered by ABAG) on retrofitting of single-family homes, including application of Plan Set A. EQ X Community Development Department b-5 b-5 Encourage private retrofit contractors and home inspectors doing work in your area to take retrofit classes on a periodic basis(such as the FEMA- developed training classes offered by ABAG or additional classes that might be offered by the CalBO Training Institute) on retrofitting of single- family homes. EQ X Community Development Department b-6 b-6 Conduct demonstration projects on common existing housing types demonstrating structural and nonstructural mitigation techniques as community models for earthquake mitigation. EQ X The City is in agreement with this strategy; however, we do not have the lead role in its implementation. b-7 b-7 Provide retrofit classes or workshops for homeowners in your community, or help promote utilization of subregional workshops in the south bay, east bay, peninsula, and north bay as such workshops become available through outreach using existing community education programs. EQ X 2 of 13 116 Housing Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Comments b-8 b-8 Establish tool-lending libraries with common tools needed for retrofitting for use by homeowners with appropriate training. EQ X The City is in agreement with this strategy; however, we do not have the lead role in its implementation. b-9 b-9 (reworded) Provide financial incentives to owners of single-family homes to retrofit if those retrofits comply with Plan Set A or IEBC 2006 in addition to that provided by existing state law State law that makes such retrofits exempt from increases in property taxes. EQ X HSNG - c - Soft-Story Multifamily Residential Structures Vulnerable to Earthquakes c-1 c-1 Require engineered plan sets for voluntary or mandatory soft-story seismic retrofits by private owners until a standard plan set and construction details become available. EQ X Community Development Department c-2 c-2Adopt the 2009 (changed date) International Existing Building Code or the latest applicable standard for the design of voluntary or mandatory soft-story building retrofits for use in city/county building department regulations. In addition, allow use of changes to that standard recommended by SEAOC for the 2012 IEBC. EQ X Community Development Department Ord. 256-2008 2007 California Building Code c-3 c-3 Work to educate building owners, local government staff, engineers, and contractors on privately- owned soft-story retrofit procedures and incentives using materials such as those developed by ABAG and the City of San Jose (see http://quake.abag.ca.gov/eqhouse.html.) EQ X Community Development Department c-4 c-4Conduct an inventory of privately-owned existing or suspected soft-story residential structures as a first step in establishing voluntary or mandatory programs for retrofitting these buildings. EQ X Community Development Department c-5 c-5Use the soft-story inventory to require private owners to inform all existing tenants (and prospective tenants prior to signing a lease agreement) that they may live in this type of building. EQ X c-6 c-6Use the soft-story inventory to require private owners to inform all existing and prospective tenants that they may need to be prepared to live elsewhere following an earthquake if the building has not been retrofitted. EQ X 3 of 13 117 Housing Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Comments c-7 c-7 Investigate and adopt appropriate financial, procedural, and land use incentives (such as parking waivers) for private owners of soft-story buildings to facilitate retrofit such as those described by ABAG (see http://quake.abag.ca.gov/fixit ) . EQ X c-8 c-8 (reworded) Explore development of State regulations or legislation to require or encourage private owners of soft-story structures to strengthen them. EQ X c-9 c-9 Provide technical assistance in seismically strengthening privately-owned soft-story structures. EQ X HSNG - d - Unreinforced Masonry Housing Stock d-1 d-1 Continue to actively implement existing State law that requires cities and counties to maintain lists of the addresses of unreinforced masonry buildings and inform private property owners that they own this type of hazardous structure. EQ X d-2 d-2Accelerate retrofitting of privately-owned unreinforced masonry structures that have not been retrofitted, for example, by (a) actively working with owners to obtain structural analyses of their buildings, (b) helping owners obtain retrofit funding, (c) adopting a mandatory versus voluntary, retrofit program, and/or (d) applying penalties to owners who show inadequate efforts to upgrade these buildings. EQ X All unreinforced masonry buildings in Saratoga have been retrofitted d-3 d-3Require private owners to inform all existing (and prospective tenants prior to signing a lease agreement) that they live in an unreinforced masonry building and the standard to which it may have been retrofitted. EQ X d-4 d-4 As required by State law, require private owners to inform all existing tenants that they may need to be prepared to live elsewhere following an earthquake even if the building has been retrofitted, for it has probably been retrofitted to a life-safety standard, not to a standard that will allow occupancy following major earthquakes. EQ X 4 of 13 118 Housing Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Comments HSNG - e - Other Privately-Owned Structurally Vulnerable Residential Buildings and Earthquakes e-1 e-1 Identify and work toward tying down mobile homes used as year-round permanent residences using an appropriate cost-sharing basis (for example, 75% grant, 25% owner). EQ X There are no mobile homes in Saratoga. e-2 e-2 Inventory non-ductile concrete, tilt-up concrete (such as converted lofts), and other privately- owned potentially structurally vulnerable residential buildings. EQ X These categories of structures do not currently exist in Saratoga. e-3 e-3Adopt the 2009 International Existing Building Code or the latest applicable standard for the design of voluntary or mandatory retrofit of privately-owned seismically vulnerable buildings. EQ X Ord. 256-2008 2007 California Building Code e-4 e-4 Adopt one or more of the following strategies as incentives to encourage retrofitting of privately- owned seismically vulnerable residential buildings: (a) waivers or reductions of permit fees, (b) below-market loans, (c) local tax breaks, (d) grants to cover the cost of retrofitting or of a structural analysis, (e) land use (such as parking requirement waivers) and procedural incentives, or (f) technical assistance. EQ X HSNG - f - New Construction and Earthquakes f-1 f-1 Continue to require that all new housing be constructed in compliance with (deleted "structural") requirements of the most recently adopted version of the California Building Code . EQ X Community Development Department Ord. 256-2008 2007 California Building Code f-2 f-2 Conduct appropriate employee training and support continued education to ensure enforcement of building codes and construction standards, as well as identification of typical design inadequacies of housing and recommended improvements. EQ X Community Development Department HSNG - g - Wildfire and Structural Fires g-1 g-1 Increase efforts to reduce hazards in existing private development in wildland-urban-interface fire-threatened communities or in areas exposed to high-to-extreme fire threat through improving engineering design and vegetation management for mitigation, appropriate code enforcement, and public education on defensible space mitigation strategies. WF X Saratoga Fire Protection District & Santa Clara County Fire Department g-2 g-2 Tie public education on defensible space and a comprehensive defensible space ordinance to a field program of enforcement. WF X Saratoga Fire Protection District & Santa Clara County Fire Department 5 of 13 119 Housing Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Comments g-3 g-3 Require that new homes in wildland-urban-interface fire-threatened communities or in areas exposed to high-to-extreme fire threat be constructed of fire- resistant building materials (including roofing and exterior walls) and incorporate fire-resistant design features (such as minimal use of eaves, internal corners, and open first floors) to increase structural survivability and reduce ignitability. Note - See Structural Fire Prevention Field Guide for Mitigation of Wildfires at http://osfm.fire.ca.gov/structural.html. WF X Community Development Dept., Saratoga Fire Protection District & Santa Clara County Fire Department Ord. 256-2008 2007 California Building Code & 2007 California Fire Code g-4 g-4 Create or identify “model” properties showing defensible space and structural survivability in neighborhoods that are wildland-urban-interface fire- threatened communities or in areas exposed to high-to-extreme fire threat. WF X g-5 g-5 Consider fire safety, evacuation, and emergency vehicle access when reviewing proposals to add secondary units or additional residential units in wildland-urban- interface fire-threatened communities or in areas exposed to high-to- extreme fire threat. WF X Community Development Department g-6 g-6 Adopt and amend as needed updated versions of the California Building and Fire Codes so that optimal fire-protection standards are used in construction and renovation projects of private buildings. WF X Community Dev. Dept., Saratoga Fire Protection District & Santa Clara County Fire Department Ord. 256-2008 2007 California Building Code & 2007 California Fire Code g-7 g-7 Create a mechanism to enforce provisions of the California Building and Fire Codes and local housing codes that require the installation of smoke detectors and/or fire-extinguishing systems for privately-owned properties by making installation a condition of (a) finalizing a permit for any work on existing properties valued at over a fixed amount, such as $500 or $1000, and/or (b) a condition for the transfer of property if these changes are determined cost-effective strategies. WF X Community Development Dept., Saratoga Fire Protection District & Santa Clara County Fire Department g-8 g-8 Work to ensure a reliable source of water for fire suppression in rural-residential areas through the cooperative efforts of water districts, fire districts, and residents. WF X Saratoga Fire, Santa Clara County Fire, SC Valley Water District 6 of 13 120 Housing Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Comments g-9 g-9 Expand vegetation management programs in wildland-urban- interface fire-threatened communities or in areas exposed to high-to- extreme fire threat to more effectively manage the fuel load through roadside collection and chipping, mechanical fuel reduction equipment, selected harvesting, use of goats or other organic methods of fuel reduction, and selected use of controlled burning. WF X Saratoga Fire Protection District and Santa Claa County Fire Department g-10g-11 Establish special funding mechanisms (such as Fire Hazard Abatement District or regional bond funding) to fund reduction in fire risk of existing properties through vegetation management that includes reduction of fuel loads, use of defensible space, and fuel breaks. WF X Saratoga Fire Protection District and Santa Clara County Fire Department g-11g-12 Work with residents in rural-residential areas to ensure adequate plans are developed for appropriate access and evacuation in wildland- urban-interface fire-threatened communities or in areas exposed to high-to-extreme fire threat. For example, in some areas, additional roads can be created, and in other areas, the communities will need to focus on early warning and evacuation because additional roads are not feasible. WF X Saratoga Fire Protection District and Santa Clara County Fire Department g-12g-13 Require fire sprinklers in new homes located more than 1.5 miles or a 5-minute response time from a fire station or in an identified high hazard wildland- urban-interface wildfire area. WF X Saratoga Fire Protection District and Santa Clara County Fire Department Ord. 256-2008 2007 California Building Code & 2007 California Fire Code g-13g-14 Require fire sprinklers in all new or substantially remodeled multifamily housing, regardless of distance from a fire station. WF X Saratoga Fire Protection District and Santa Clara County Fire Department Ord. 256-2008 2007 California Building Code & 2007 California Fire Code g-14g-15 Require sprinklers in all mixed use development to protect residential uses from fires started in non- residential areas. WF X Saratoga Fire Protection District and Santa Clara County Fire Department Ord. 256-2008 2007 California Building Code & 2007 California Fire Code g-15g-16Compile a list of privately-owned high-rise and high-occupancy buildings which are deemed, due to their age or construction materials, to be particularly susceptible to fire hazards, and determine an expeditious timeline for the fire-safety inspection of all such structures. WF X Saratoga does not have any high- rise/high-occupancy buildings. g-16g-17 Conduct periodic fire-safety inspections of all multi- family buildings, as required by State law. WF X 7 of 13 121 Housing Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Comments g-17g-18Ensure that city/county-initiated fire-preventive vegetation-management techniques and practices for creek sides and high-slope areas do not contribute to the landslide and erosion hazard. For example, vegetation in these sensitive areas could be thinned, rather than removed, or replanted with less flammable materials. When thinning, the non- native species should be removed first. Other options would be to use structural mitigation, rather than vegetation management in the most sensitive areas. WF LS X Saratoga Fire Protection District and Santa Clara County Fire Department g-18g-19 Create a mechanism to require the bracing of water heaters and flexible couplings on gas appliances, and/or (as specified under “a. Single-family homes vulnerable to earthquakes” above) the bolting of homes to their foundations and strengthening of cripple walls to reduce fire ignitions due to earthquakes. EQ WF X Community Development Department Ord. 256-2008 2007 California Building Code & 2007 California Fire Code g-19g-20 Work with the State Fire Marshall, the California Seismic Safety, PEER, and other experts to identify and manage gas-related fire risks of soft-story residential or mixed use buildings that are prone to collapse and occupant entrapment consistent with the natural gas safety recommendations of Seismic Safety Commission Report SSC-02-03. Note - See http://www.seismic.ca.gov/pub/CSSC_2002- 03_Natural%20Gas%20Safety.pdf. Also note - any values that are installed may need to have both excess flow and seismic triggers (“hybrid” valves). EQ WF X g-21new Work with insurance companies to create a public/private partnership to give a discount on fire insurance premiums to “Forester Certified” Fire Wise landscaping and fire-resistant building materials on private property. WF X HSNG - h - Flooding h-1 h-1 To reduce flood risk, thereby reducing the cost of flood insurance to private property owners, work to qualify for the highest-feasible rating under the Community Rating System of the National Flood Insurance Program. FL X Santa Clara Valley Water District h-2 h-2 Balance the housing needs of residents against the risk from potential flood-related hazards. FL X Community Dev. Department 8 of 13 122 Housing Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Comments h-3 h-3Ensure that new private development pays its fair share of improvements to the storm drainage system necessary to accommodate increased flows from the development, or does not increase runoff by draining water to pervious areas or detention facilities. FL X Community Development Department h-4 h-4 Provide sandbags and plastic sheeting to residents in anticipation of rainstorms, and deliver those materials to vulnerable populations upon request. FL X Public Works Department h-5 h-5 Provide public information on locations for obtaining sandbags and/or deliver those sandbags to those various locations throughout a city and/or county prior to and/or during the rainy season. FL X Public Works Department h-6 h-6 Apply floodplain management regulations for private development in the floodplain and floodway. FL X Public Works Department Ord. 71-167 h-7 h-7 Ensure that new subdivisions are designed to reduce or eliminate flood damage by requiring lots and rights-of-way are laid out for the provision of approved sewer and drainage facilities, providing on-site detention facilities whenever practicable. FL X Public Works Department Ord. 71-167 h-8 h-8 Encourage home and apartment owners to participate in home elevation programs within flood hazard areas. FL X h-9 h-9 As funding opportunities become available, encourage home and apartment owners to participate in acquisition and relocation programs for areas within floodways. FL X h-10h-10 Encourage owners of properties in a floodplain to consider purchasing flood insurance. For example, point out that most homeowners’ insurance policies do not cover a property for flood damage. FL X 9 of 13 123 Housing Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Comments HSNG - i - Landslides and Erosion i-1 i-1 Increase efforts to reduce landslides and erosion in existing and future development by improving appropriate code enforcement and use of applicable standards for private property, such as those appearing in the California Building Code , California Geological Survey Special Report 117 – Guidelines for Evaluating and Mitigating Seismic Hazards in California, American Society of Civil Engineers (ASCE) report Recommended Procedures for Implementation of DMG Special Publication 117: Guidelines for Analyzing and Mitigating Landslide Hazards in California, and the California Board for Geologists and Geophysicists Guidelines for Engineering Geologic Reports. Such standards should cover excavation, fill placement, cut-fill transitions, slope stability, drainage and erosion control, slope setbacks, expansive soils, collapsible soils, environmental issues, geological and geotechnical investigations, grading plans and specifications, protection of adjacent properties, and review and permit issuance. LS X Community Development Department Ord 71-193 & Ord. 215-2002 i-2 i-2 Increase efforts to reduce landslides and erosion in existing and future private development through continuing education of design professionals on mitigation strategies. LS X 10 of 13 124 Housing Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Comments HSNG - j - Building Reoccupancy j-1 j-1 same as econ i- 5 Develop and enforce a repair and reconstruction ordinance to ensure that damaged buildings are repaired in an appropriate and timely manner and retrofitted concurrently. This repair and reconstruction ordinance should apply to all public and private buildings, and also apply to repair of all damage, regardless of cause. See http://quake.abag.ca.gov/recovery/info-repair- ord.html. EQ LS WF FL SEC X Communitiy Development Department j-2 NEW same as econ i- 6 Establish preservation-sensitive measures for the repair and reoccupancy of historically significant privately-owned structures, including requirements for temporary shoring or stabilization where needed, arrangements for consulting with preservationists, and expedited permit procedures for suitable repair or rebuilding of historically or architecturally valuable structures. EQ LS WF FL SEC X HSNG - k - Public Education k-1 k-1 Provide information to residents of your community on the availability of interactive hazard maps showing your community on ABAG’s web site. EQ LS WF FL SEC X Community Development Department k-2 k-2 Develop printed materials, utilize existing materials (such as developed by FEMA and the American Red Cross), conduct workshops, and/or provide outreach encouraging residents to have family disaster plans that include drop-cover-hold earthquake drills, fire and storm evacuation procedures, and shelter-in-place emergency guidelines. EQ LS WF FL SEC X k-3 k-3 Inform residents of comprehensive mitigation activities, including elevation of appliances above expected flood levels, use of fire-resistant roofing and defensible space in high wildfire threat and wildfire-urban-interface areas, structural retrofitting techniques for older homes, and use of intelligent grading practices through workshops, publications, and media announcements and events. EQ LS WF FL SEC X Community Development Department k-4 k-4 Develop a public education campaign on the cost, risk, and benefits of earthquake, flood, and other hazard insurance as compared to mitigation. EQ LS FL SEC X The City is in agreement with this strategy; however, we are not the lead in its implementation. 11 of 13 125 Housing Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Comments k-5 k-5 Use disaster anniversaries, such as April (the 1906 earthquake), September (9/11), and October (Loma Prieta earthquake and Oakland Hills fire), to remind the public on safety and security mitigation activities. EQ LS WF FL SEC X k-6 k-6 Sponsor the formation and training of Community Emergency Response Teams (CERT) training for residents in your community. [Note – these programs go by a variety of names in various cities and areas.] EQ LS WF FL SEC X Saratoga Fire Protection District and Santa Clara County Fire Department k-7 k-7 Include flood fighting technique session based on California Department of Water Resources training to the list of available public training classes offered by CERT. FL X k-8 k-8 Institute the neighborhood watch block captain and team programs outlined in the Citizen Corps program guide. EQ LS WF FL SEC X Santa Clara County Sheriff's Office k-9 k-9 Assist residents in the development of defensible space through the use of, for example, “tool libraries” for weed abatement tools, roadside collection and/or chipping services (for brush, weeds, and tree branches) in wildland-urban- interface fire-threatened communities or in areas exposed to high-to-extreme fire threat. WF X Saratoga Fire Protection District and Santa Clara County Fire Department k-10k-10 Train homeowners to locate and shut off gas valves if they smell or hear gas leaking. EQ LS WF FL SEC X Saratoga Fire Protection District and Santa Clara County Fire Department k-11k-12 Develop a program to provide at-cost NOAA weather radios to residents of flood hazard areas that request them, with priority to neighborhood watch captains and others trained in their use. FL X k-12k-13 Make use of the materials on the ABAG web site at http://quake.abag.ca.gov/fixit and other web sites to increase residential mitigation activities related to earthquakes. (ABAG plans to continue to improve the quality of those materials over time.) EQ X k-13k-14 Develop a “Maintain-a-Drain” campaign, similar to that of the City of Oakland, encouraging private businesses and residents to keep storm drains in their neighborhood free of debris. FL X Public Works Department 12 of 13 126 Housing Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Comments k-14k-15 Encourage the formation of a community- and neighborhood-based approach to wildfire education and action through local Fire Safe Councils and the Fire Wise Program . This effort is important because grant funds are currently available to offset costs of specific council-supported projects. WF X Saratoga Fire Protection District and Santa Clara County Fire Department k-15k-16 Inform shoreline-property owners of the possible long-term economic threat posed by rising sea levels. FL X k-16k-17 Develop and distribute culturally appropriate materials related to disaster mitigation and preparedness, such as those on the http://www.preparenow.org website. EQ LS WF FL SEC X Admin., Emergency Preparedness; Santa Clara County Fire Department deleted g-10 DELETED - REPLACED BY DISCUSSION OF REVERSE 911 in GOVT c-14. deleted k-11 13 of 13 127 Economy Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other CommentsECON - a - Multi-Hazard a-1 a-1 Assist in ensuring adequate hazard disclosure by working with real estate agents to improve enforcement of real estate disclosure requirements for commercial and industrial properties with regard to seven official natural hazard zones: 1) Special Flood Hazard Areas (designated by FEMA), 2) Areas of Potential Flooding from dam failure inundation, 3) Very High Fire Hazard Severity Zones, 4) Wildland FIre Zones, 5) Earthquake Fault Zones (designated under the Alquist-Priolo Earthquake Fault Zoning Act), and the 6) Liquefaction and 7) Landslide Hazard Zones (designated under the Seismic Hazard Mapping Act). EQ LS WF FL SEC X a-2 a-2Create incentives for private owners of historic or architecturally significant commercial and industrial buildings to undertake mitigation to levels that will minimize the likelihood that these buildings will need to be demolished after a disaster, particularly if those alterations conform to the federal Secretary of the Interior’s Guidelines for Rehabilitation. EQ LS WF FL SEC X ECON - b - Soft-Story Commercial Buildings Vulnerable to Earthquakes b-1 b-1 Require engineered plan sets for voluntary or mandatory soft-story seismic retrofits by private owners until a standard plan set and construction details become available. EQ X Community Development Department b-2 b-2Adopt the 2009 (changed date) International Existing Building Code or the latest applicable standard for the design of voluntary or mandatory soft-story building retrofits for use in city/county building department regulations. In addition, allow use of changes to that standard recommended by SEAOC for the 2012 IEBC. EQ X Community Development Department Ord. 256-2008 2007 California Building Code b-3 b-3 Work to educate building owners, local government staff, engineers, and contractors on privately- owned soft-story retrofit procedures and incentives using materials such as those developed by ABAG and the City of San Jose (see http://quake.abag.ca.gov/eqhouse.html.) EQ X Community Development Department b-4 b-4Conduct an inventory of privately-owned existing or suspected soft-story commercial or industrial structures as a first step in establishing voluntary or mandatory programs for retrofitting these buildings. EQ X Community Development Department Priority (CHECK ONLY ONE) 1 of 10 128 Economy Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Commentsb-5 b-5Use the soft-story inventory to require private owners to inform all existing tenants (and prospective tenants prior to signing a lease agreement) that they may work in this type of building. EQ X b-6 b-6Use the soft-story inventory to require private owners to inform all existing and prospective tenants that they may need to be prepared to work elsewhere following an earthquake if the building has not been retrofitted. EQ X b-7 b-7 Investigate and adopt appropriate financial, procedural, and land use incentives (such as parking waivers) for private owners of soft-story buildings to facilitate retrofit such as those described by ABAG (see http://quake.abag.ca.gov/fixit ) . EQ X b-8 b-8 (reworded) Explore development of State regulations or legislation to require or encourage private owners of soft-story structures to strengthen them. EQ X Community Development Department b-9 b-9 Provide technical assistance in seismically strengthening privately-owned soft-story structures. EQ X 2 of 10 129 Economy Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other CommentsECON - c - Unreinforced Masonry Buildings in Older Downtown Areas c-1 c-1 Continue to actively implement existing State law that requires cities and counties to maintain lists of the addresses of unreinforced masonry buildings and inform private property owners that they own this type of hazardous structure. EQ X Community Development Department c-2 c-2Accelerate retrofitting of privately-owned unreinforced masonry structures that have not been retrofitted, for example, by (a) actively working with owners to obtain structural analyses of their buildings, (b) helping owners obtain retrofit funding, (c) adopting a mandatory versus voluntary, retrofit program, and/or (d) applying penalties to owners who show inadequate efforts to upgrade these buildings. EQ X All unreinforced masonry buildings in Saratoga have been retrofitted. c-3 c-3Require private owners to inform all existing (and prospective tenants prior to signing a lease agreement) that they work in an unreinforced masonry building and the standard to which it may have been retrofitted. EQ X c-4 c-4 As required by State law, require private owners to inform all existing tenants that they may need to be prepared to work elsewhere following an earthquake even if the building has been retrofitted, for it has probably been retrofitted to a life-safety standard, not to a standard that will allow occupancy following major earthquakes. EQ X ECON - d - Privately-Owned Structurally Vulnerable Buildings d-1 d-1 Inventory non-ductile concrete, tilt-up concrete, and other privately-owned structurally vulnerable buildings. EQ X These buildings do not currently exist in Saratoga d-2 d-2Adopt the 2009 International Existing Building Code or the latest applicable standard for the design of voluntary or mandatory retrofit of privately-owned seismically vulnerable buildings. EQ X Ord. 256-2008 2007 California Building Code d-3 d-3 Adopt one or more of the following strategies as incentives to encourage retrofitting of privately- owned seismically vulnerable commercial and industrial buildings: (a) waivers or reductions of permit fees, (b) below-market loans, (c) local tax breaks, (d) grants to cover the cost of retrofitting or of a structural analysis, (e) land use (such as parking requirement waivers) and procedural incentives, or (f) technical assistance. EQ X ECON - e - Wildfire and Structural Fires 3 of 10 130 Economy Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Commentse-1 e-1 Increase efforts to reduce hazards in existing private development in wildland-urban-interface fire-threatened communities or in areas exposed to high-to-extreme fire threat through improving engineering design and vegetation management for mitigation, appropriate code enforcement, and public education on defensible space mitigation strategies. WF X Saratoga Fire Protection District & Santa Clara County Fire Department e-2new Tie public education on defensible space and a comprehensive defensible space ordinance to a field program of enforcement. WF X Saratoga Fire Protection District & Santa Clara County Fire Department e-3 e-2Require that new privately-owned business and office buildings in high fire hazard areas be constructed of fire-resistant building materials and incorporate fire-resistant design features (such as minimal use of eaves, internal corners, and open first floors) to increase structural survivability and reduce ignitability. WF X Community Development Dept., Saratoga Fire Protection District & Santa Clara County Fire Department e-4 e-3 Adopt and amend as needed updated versions of the California Building and Fire Codes so that optimal fire-protection standards are used in construction and renovation projects of private buildings. WF X Community Development Dept., Saratoga Fire Protection District & Santa Clara County Fire Department Ord. 256-2008 2007 California Building Code & 2007 California Fire Code e-5 e-4 Create a mechanism to enforce provisions of the California Building and Fire Codes and other local codes that require the installation of smoke detectors and fire-extinguishing systems by making installation a condition of (a) finalizing a permit for any work on existing privately-owned properties valued at over a fixed amount, such as $500 or $1000, and/or (b) on any building over 75 feet in height, and/or (b) as a condition for the transfer of property. WF X Community Development Dept., Saratoga Fire Protection District & Santa Clara County Fire Department e-6 e-5 (reworded to more closely match the HSNG strategy) Expand vegetation management programs in wildland-urban- interface fire- threatened communities or in areas exposed to high-to-extreme fire threat to more effectively manage the fuel load through roadside collection and chipping, mechanical fuel reduction equipment, selected harvesting, use of goats or other organic methods of fuel reduction, and selected use of controlled burning. WF X Saratoga Fire Protection District and Santa Clara County Fire Department 4 of 10 131 Economy Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Commentse-7 e-6Establish special funding mechanisms (such as Fire Hazard Abatement District or regional bond funding) to fund reduction in fire risk of existing properties through vegetation management that includes reduction of fuel loads, use of defensible space, and fuel breaks. WF X Saratoga Fire Protection District and Santa Clara County Fire Department e-8 e-7Establish special funding mechanisms (such as Fire Hazard Abatement District or regional bond funding) to fund fire-safety inspections of private properties, roving firefighter patrols on high fire- hazard days, and public education efforts. WF X Saratoga Fire Protection District and Santa Clara County Fire Department e-9 e-8Compile a list of privately-owned high-rise and high-occupancy buildings that are deemed, due to their age or construction materials, to be particularly susceptible to fire hazards, and determine an expeditious timeline for the fire-safety inspection of all such structures. WF X Saratoga does not have any high-rise/high- occupancy buildings. e-10 e-9 Conduct periodic fire-safety inspections of all privately-owned commercial and industrial buildings. WF X e-11e-10 Work with the State Fire Marshall, the California Seismic Safety, PEER, and other experts to identify and manage gas-related fire risks of privately- owned soft-story mixed use buildings that are prone to collapse and occupant entrapment consistent with the natural gas safety recommendations of Seismic Safety Commission Report SSC-02-03. Note - See http://www.seismic.ca.gov/pub/CSSC_2002- 03_Natural%20Gas%20Safety.pdf. Also note - any values that are installed may need to have both excess flow and seismic triggers (“hybrid” valves). EQ WF X e-12e-11Ensure that city/county-initiated fire-preventive vegetation-management techniques and practices for creek sides and high-slope areas do not contribute to the landslide and erosion hazard. WF X e-13e-12 Work with insurance companies to create a public/private partnership to give a discount on fire insurance premiums to “Forester Certified” Fire Wise landscaping and fire-resistant building materials on private property. WF X ECON - f - Flooding f-1 f-1 To reduce flood risk, thereby reducing the cost of flood insurance to private property owners, work to qualify for the highest-feasible rating under the Community Rating System of the National Flood Insurance Program. FL X Santa Clara Valley Water District 5 of 10 132 Economy Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Commentsf-2 f-2Balance the needs for private commercial and industrial development against the risk from potential flood-related hazards. FL X Community Dev. Department f-3 f-3Ensure that new private development pays its fair share of improvements to the storm drainage system necessary to accommodate increased flows from the development, or does not increase runoff by draining water to pervious areas or detention facilities. FL X Community Development Department f-4 f-4Provide sandbags and plastic sheeting to private businesses in anticipation of rainstorms, and deliver those materials to vulnerable populations upon request. FL X Public Works Department f-5 f-5Provide information to private business on locations for obtaining sandbags and deliver those sandbags to those various locations throughout a city and/or county. FL X Public Works Department f-6 f-6 Apply floodplain management regulations for private development in the floodplain and floodway. FL X Public Works Department Ord. 71-167 f-7 f-7Encourage private business owners to participate in building elevation programs within flood hazard areas. FL X f-8 f-8 As funding becomes available, encourage private business owners to participate in acquisition and relocation programs for areas within floodways. FL X f-9 f-9 Require an annual inspection of approved flood- proofed privately-owned buildings to ensure that (a) all flood-proofing components will operate properly under flood conditions and (b) all responsible personnel are aware of their duties and responsibilities as described in their building’s Flood Emergency Operation Plan and Inspection & Maintenance Plan . FL X 6 of 10 133 Economy Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other CommentsECON - g - Landslides and Erosion g-1 g-1 Increase efforts to reduce landslides and erosion in existing and future development by improving appropriate code enforcement and use of applicable standards for private property, such as those appearing in the California Building Code , California Geological Survey Special Report 117 – Guidelines for Evaluating and Mitigating Seismic Hazards in California, American Society of Civil Engineers (ASCE) report Recommended Procedures for Implementation of DMG Special Publication 117: Guidelines for Analyzing and Mitigating Landslide Hazards in California, and the California Board for Geologists and Geophysicists Guidelines for Engineering Geologic Reports. Such standards should cover excavation, fill placement, cut-fill transitions, slope stability, drainage and erosion control, slope setbacks, expansive soils, collapsible soils, environmental issues, geological and geotechnical investigations, grading plans and specifications, protection of adjacent properties, and review and permit issuance. LS X Community Development Department Ord. 71-193 & 215-2002 g-2 g-2 Increase efforts to reduce landslides and erosion in existing and future private development through continuing education of design professionals on mitigation strategies. LS X ECON - h - New Construction and Earthquakes h-1 h-1Continue to require that all new privately-owned commercial and industrial buildings be constructed in compliance with (deleted "structural") requirements of the most recently adopted version of the California Building Code . EQ X Community Development Department Ord. 256-2008 2007 California Building Code h-2 h-2 Conduct appropriate employee training and support continued education to ensure enforcement of construction standards for private development. EQ X Community Development Department h-3 h-3 Work with private building owners to help them recognize that many strategies that increase earthquake resistance also decrease damage in an explosion. In addition, recognize that ventilation systems can be designed to contain airborne biological agents. EQ SEC X 7 of 10 134 Economy Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other CommentsECON - i - Building Reoccupancy i-1 i-1Institute an aggressive program to encourage owners of private builldings to participate in a program similar to San Francisco’s Building Occupancy Resumption Program (BORP). This program permits owners of private buildings to hire qualified structural engineers to create building- specific post-disaster inspection plans and allows these engineers to become automatically deputized as City/County inspectors for these buildings in the event of an earthquake or other disaster. EQ LS WF FL SEC X i-2 i-2 Actively notify owners of historic or architecturally significant buildings of the availability of the local BORP-type program and encourage them to participate to ensure that appropriately qualified structural engineers are inspecting their privately- owned buildings, thus reducing the likelihood that the buildings will be inappropriately evaluated following a disaster. EQ LS WF FL SEC X i-3 i-3 Actively notify owners of educational facility buildings of the availability of the local BORP-type program and encourage them to participate to ensure that appropriately qualified structural engineers are inspecting their buildings, thus reducing the likelihood that the buildings will be inappropriately evaluated following a disaster. EQ LS WF FL SEC X i-4 i-4Allow private building owners to participate in a BORP-type program as described above, but not actively encourage them to do so. EQ LS WF FL SEC X i-5 i-5Develop and enforce a repair and reconstruction ordinance to ensure that damaged buildings are repaired in an appropriate and timely manner and retrofitted concurrently. This repair and EQ LS WF FL SEC X Community Development Department i-6 i-6 Establish preservation-sensitive measures for the repair and reoccupancy of historically significant privately-owned structures, including requirements for temporary shoring or stabilization where needed, arrangements for consulting with preservationists, and expedited permit procedures for suitable repair or rebuilding of historically or architecturally valuable structures. EQ LS WF FL SEC X ECON - j - Public Education j-1 j-1Provide information to private business owners and their employees on the availability of interactive hazard maps on ABAG’s web site. EQ LS WF FL SEC X 8 of 10 135 Economy Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Commentsj-2 j-2 Develop printed materials, utilize existing materials (such as developed by FEMA and the American Red Cross), conduct workshops, and/or provide outreach encouraging private businesses’ employees to have family disaster plans that include drop-cover-hold earthquake drills, fire and storm evacuation procedures, and shelter-in-place emergency guidelines. EQ LS WF FL SEC X j-3 j-3 Develop and print materials, conduct workshops, and provide outreach to Bay Area private businesses focusing on business continuity planning. EQ LS WF FL SEC X j-4 j-4 Inform Bay Area private business owners of mitigation activities, including elevation of appliances above expected flood levels, use of fire- resistant roofing and defensible space in wildland- urban-interface fire-threatened communities or in areas exposed to high-to-extreme fire threat, structural retrofitting techniques for older buildings, and use of intelligent grading practices through workshops, publications, and media announcements and events. WF FL X j-5 j-5 Sponsor the formation and training of Community Emergency Response Teams (CERT) training for other than your own employees through partnerships with local private businesses. [Note – these programs go by a variety of names in various cities and areas.] EQ LS WF FL SEC X j-6 j-6Assist private businesses in the development of defensible space through the use of, for example, “tool libraries” for weed abatement tools, roadside collection and/or chipping services (for brush, weeds, and tree branches) in wildland-urban- interface fire-threatened communities or in areas exposed to high-to-extreme fire threat. WF X j-7 j-7 Make use of the materials developed by others (such as found on ABAG’s web site at http://quake.abag.ca.gov/business ) to increase mitigation activities related to earthquakes by groups other than your own agency. ABAG plans to continue to improve the quality of those materials over time. EQ X j-8 j-8 Develop a “Maintain-a-Drain” campaign, similar to that of the City of Oakland, encouraging private businesses and residents to keep storm drains in their neighborhood free of debris. FL X Public Works Department The City maintains our own storm drain system. 9 of 10 136 Economy Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Commentsj-9 j-9 Encourage the formation of a community- and neighborhood-based approach to wildfire education and action through local Fire Safe Councils and the Fire Wise Program . This effort is important because grant funds are currently available to offset costs of specific council-supported projects. WF X Saratoga Fire Protection District and Santa Clara County Fire Department j-10 j-10Encourage private businesses and laboratories handling hazardous materials or pathogens increase security to a level high enough to create a deterrent to crime and terrorism, including active implementation of “cradle-to-grave” tracking systems. SEC EQ X j-11 j-11 Encourage joint meetings of security and operations personnel at major private employers to develop innovative ways for these personnel to work together to increase safety and security. SEC EQ X The City is in agreement with this strategy; however, we are not the lead in its implementation. j-12 j-12Inform private shoreline-property owners of the possible long-term economic threat posed by rising sea levels. FL X j-13 j-13 Develop and distribute culturally appropriate materials related to disaster mitigation and preparedness, such as those on the http://www.preparenow.org website, for private business owners. EQ LS WF FL SEC X Admin./Emerg. Prep.; Santa Clara County Fire Department 10 of 10 137 Government Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other CommentsGOVT - a - Focus on Critical Facilities (...Owned by the Local Government Filling Out This Form) a-1 a-1 Assess the vulnerability of critical facilities (such as city halls, fire stations, operations and communications headquarters, community service centers, seaports, and airports) to damage in natural disasters and make recommendations for appropriate mitigation. EQ LS WF FL X Facilities Division a-2 a-2 Retrofit or replace critical facilities that are shown to be vulnerable to damage in natural disasters. EQ LS WF FL SEC X Facilities Division a-3 a-3 Clarify to workers in critical facilities and emergency personnel, as well as to elected officials and the public, the extent to which the facilities are expected to perform only at a life safety level (allowing for the safe evacuation of personnel) or are expected to remain functional following an earthquake. EQ X a-4 a-4 Conduct comprehensive programs to identify and mitigate problems with facility contents, architectural components, and equipment that will prevent critical buildings from being functional after major natural disasters. Such contents and equipment includes computers and servers, phones, files, and other tools used by staff to conduct daily business. EQ LS WF FL SEC X Facilities Division a-5 a-5 Encourage joint meetings of security and operations personnel at critical facilities to develop innovative ways for these personnel to work together to increase safety and security. EQ LS WF FL SEC X a-6 a-6 When Installing micro and/or surveillance cameras around critical public assets tied to web-based software, and develop a surveillance protocol to monitor these cameras, investigate the possiblility of using the cameras for the secondary purpose of post-disaster damage assessment. EQ LS WF FL SEC X Information Technology Division a-7 a-7 Identify and undertake cost-effective retrofit measures related to security on critical facilities (such as moving and redesigning air intake vents and installing blast-resistant features) when these buildings undergo major renovations related to other natural hazards. EQ LS WF FL SEC X Facilities Division Priority (CHECK ONLY ONE) 1 of 7 138 Government Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Commentsa-8 a-8 Coordinate with the State Division of Safety of Dams to ensure that cities and counties are aware of the timeline for the maintenance and inspection of dams whose failure would impact their jurisdiction. X The City does not own any dams. a-9 a-9 As a secondary focus, assess the vulnerability of non-critical facilities to damage in natural disasters based on occupancy and structural type, make recommendations on priorities for structural improvements or occupancy reductions, and identify potential funding mechanisms. EQ LS WF FL SEC X Facilities Division a-10a-10Ensure that government-owned facilities comply with and are subject to the same or more stringent regulations as imposed on privately-owned development. EQ LS WF FL SEC X Community Development Department a-11a-11 Comply with all applicable building and fire codes, as well as other regulations (such as state requirements for fault, landslide, and liquefaction investigations in particular mapped areas) when constructing or significantly remodeling government- owned facilities. EQ LS WF FL SEC X Community Development Department a-12a-12 Prior to acquisition of property to be used as a critical facility, conduct a study to ensure the absence of significant structural hazards and hazards associated with the building site. EQ LS WF FL SEC X Facilities Division a-13 newEnsure that any regulations imposed on private- owned businesses (see "Economy Section") are enforced and imposed on local government's own buildings and structures. EQ LS WF FL SEC X Community Development Department GOVT - b - Maintain and Enhance Local Government’s Emergency Recovery Planning b-1 b-1 Establish a framework and process for pre-event planning for post-event recovery that specifies roles, priorities, and responsibilities of various departments within the local government organization, and that outlines a structure and process for policy-making involving elected officials and appointed advisory committees. EQ LS WF FL SEC X Emergency Preparedness Coordinator, City Manager's Office b-2 b-2 Prepare a basic Recovery Plan that outlines the major issues and tasks that are likely to be the key elements of community recovery, as well as integrate this planning into response planning (such as with continuity of operations plans). EQ LS WF FL SEC X Emergency Preparedness Coordinator, City Manager's Office 2 of 7 139 Government Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Commentsb-3 b-3 Establish a goal for the resumption of local government services that may vary from function to function. EQ LS WF FL SEC X b-4b-25Develop a continuity of operations plan that includes back-up storage of vital records, such as plans and back-up procedures to pay employees and vendors if normal finance department operations are disrupted, as well as other essential electronic files. EQ LS WF FL SEC X Information Technology Division & Emergency Preparedness Coordinator b-5new Plans should be made for the emergency relocation of government-owned facilities critical to recovery, as well as any facilities with known structural deficiencies or in hazardous areas. EQ LS WF FL SEC X GOVT - c - Maintain and Enhance Local Government’s Emergency Response Capacity c-1 new (old b-4 move d to HSN G a- 3) Develop a plan for short-term and intermediate- term sheltering of your employees. EQ LS WF FL SEC X Emergency Preparedness Coordinator c-2new Encourage your employees to have a family disaster plan. EQ LS WF FL SEC X Emergency Preparedness Coordinator c-3new Offer CERT/NERT-type training to your employees. EQ LS WF FL SEC X Emergency Preparedness Coordinator c-4 b-5 (a) Periodically assess the need for new or relocated fire or police stations and other emergency facilities. EQ LS WF FL SEC X Saratoga Fire Protection District & Santa Clara County Fire Department c-5 b-5 (b) Periodically assess the need for changes in staffing levels, and additional or updated supplies, equipment, technologies, and in-service training classes. EQ LS WF FL SEC X Saratoga Fire Prot. Dist., Santa Clara County Fire Dept., & Sheriff's Office c-6 b-6Ensure that fire, police, and other emergency personnel have adequate radios, breathing apparatuses, protective gear, and other equipment to respond to a major disaster. EQ LS WF FL SEC X Saratoga Fire Prot. Dist., Santa Clara County Fire Dept., & Sheriff's Office 3 of 7 140 Government Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Commentsc-7 b-7 Participate in developing and maintaining a system of interoperable communications for first responders from cities, counties, special districts, state, and federal agencies. EQ LS WF FL SEC X c-8 b-8 Harden emergency response communications, including, for example, building redundant capacity into public safety alerting and/or answering points, replacing or hardening microwave and simulcast systems, adding digital encryption for programmable radios, and ensuring a plug-and- play capability for amateur radio. EQ LS WF FL SEC X c-9 b-9 Purchase command vehicles for use as mobile command/EOC vehicles if current vehicles are unsuitable or inadequate. EQ LS WF FL SEC X Public Works Department c-10b-10 Maintain the local government’s emergency operations center in a fully functional state of readiness. EQ LS WF FL SEC X c-11b-11 Expand or participate in expanding traditional disaster exercises involving city and county emergency personnel to include airport and port personnel, transit and infrastructure providers, hospitals, schools, park districts, and major employers. EQ LS WF FL SEC X c-12b-12 Maintain and update as necessary the local government’s Standardized Emergency Management System (SEMS) Plan and the National Incident Management System (NIMS) Plan, and submit an appropriate NIMSCAST report. EQ LS WF FL SEC X c-13b-13 Continue to participate not only in general mutual- aid agreements, but also in agreements with adjoining jurisdictions for cooperative response to fires, floods, earthquakes, and other disasters. EQ LS WF FL SEC X c-14 b-14 & b- 22 Install alert and warning systems for rapid evacuation or shelter-in-place. Such systems include outdoor sirens and/or reverse-911 calling systems. EQ LS WF FL SEC X c-15b-15 Conduct periodic tests of the alerting and warning system. (deleted some wording) EQ LS WF FL SEC X c-16b-16 Regulate and enforce the location and design of street-address numbers on buildings and minimize the naming of short streets (that are actually driveways) to single homes. EQ LS WF FL SEC X Community Development Department 4 of 7 141 Government Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Commentsc-17b-17 Monitor weather during times of high fire risk using, for example, weather stations tied into police and fire dispatch centers. WF X Saratoga Fire, Santa Clara County Fire, Sheriff's Office c-18b-18 Establish regional protocols on how to respond to the NOAA Monterey weather forecasts, such as the identifying types of closures, limits on work that could cause ignitions, and prepositioning of suppression forces. A multi-agency coordination of response also helps provide unified messages to the public about how they should respond to these periods of increased fire danger. Response should also be modified based on knowledge of local micro-climates. Local agencies with less risk then may be available for mutual aid. WF X The City is in agreement with this strategy; however, we do not have the lead in its implementation. c-19b-19 Increase local patrolling during periods of high fire weather. WF X Sheriff's Office c-20b-20 Create and maintain an automated system of rain and flood gauges that is web enabled and publicly- accessible. Work toward creating a coordinated regional system. FL LS X Santa Clara Valley Water District c-21b-21 Place remote sensors in strategic locations for early warning of hazmat releases or use of weapons of mass destruction, understanding that the appropriate early warning strategy depends on the type of problem. EQ LS WF FL SEC X The City is in agreement with this strategy; however, we do not have the lead in its implementation. c-22b-23 Review and update, as necessary, procedures pursuant to the State Dam Safety Act for the emergency evacuation of areas located below major water-storage facilities. EQ LS FL SEC X c-23 a-8 Improve coordination among cities, counties, and dam owners so that cities and counties can better plan for evacuation of inundation areas for dams whose failure would impact their jurisdiction. EQ LS FL SEC X Santa Clara Valley Water District c-24b-24 Develop procedures for the emergency evacuation of areas identified on tsunami evacuation maps as these maps become available. EQ (TS)X c-25 newSupport and encourage planning and identification of facilities for the coordination of distribuition of water, food, blankets, and other supplies, coordinating this effort with the American Red Cross. EQ LS WF FL SEC X GOVT - d - Participate in National, State, Multi-Jurisdictional and Professional Society Efforts to Identify and Mitigate Hazards d-1 c-1 Promote information sharing among overlapping and neighboring local governments, including cities, counties, and special districts, as well as utilities. EQ LS WF FL SEC X Participation in Santa Clara County Emergency Managers Association 5 of 7 142 Government Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Commentsd-2 c-2 Recognize that emergency services is more than the coordination of police and fire response, for it also includes planning activities with providers of water, food, energy, transportation, financial, information, and public health services. EQ LS WF FL SEC X d-3 c-3 Recognize that a multi-agency approach is needed to mitigate flooding by having flood control districts, cities, counties, and utilities meet at least annually to jointly discuss their capital improvement programs for most effectively reducing the threat of flooding. Work toward making this process more formal to insure that flooding is considered at existing joint-agency meetings. FL X Santa Clara Valley Water District d-4 c-4 As new flood-control projects are completed, request that FEMA revise its flood-insurance rate maps and digital Geographic Information System (GIS) data to reflect flood risks as accurately as possible. FL X Santa Clara Valley Water District d-5 c-5 Participate in FEMA’s National Flood Insurance Program. FL X d-6 c-6 Participate in multi-agency efforts to mitigate fire threat, such as the Hills Emergency Forum (in the east Bay), various FireSafe Council programs, and city-utility task forces. Such participation increases a jurisidiction's competitiveness in obtaining grants. WF X Saratoga Fire Protection District & Santa Clara County Fire Department d-7 c-7 Work with major employers and agencies that handle hazardous materials to coordinate mitigation efforts for the possible release of these materials due to a natural disaster such as an earthquake, flood, fire, or landslide. EQ LS WF FL SEC X The City is in agreement with this strategy; however, we do not have the lead in its implementation. d-8 c-8 Encourage staff to participate in efforts by professional organizations to mitigate earthquake and landslide disaster losses, such as the efforts of the Northern California Chapter of the Earthquake Engineering Research Institute, the East Bay- Peninsula Chapter of the International Code Council, the Structural Engineers Association of Northern California, and the American Society of Grading Officials. EQ LS X d-9 c-9 Conduct and/or promote attendance at local or regional hazard conferences and workshops for elected officials and staff to educate the officials on the critical need for programs in mitigating earthquake, wildfire, flood, and landslide hazards. EQ LS WF FL SEC X 6 of 7 143 Government Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Commentsd-10c-10 Cooperate with researchers working on government- funded projects to refine information on hazards, for example, by expediting the permit and approval process for installation of seismic arrays, gravity survey instruments, borehole drilling, fault trenching, landslide mapping, flood modeling, and/or damage data collection. EQ LS WF FL SEC X GOVT - e - Take a Lead in Loss and Risk Assessment Activities e-1 e-1 Work with the cities, counties, and special districts in the Bay Area to encourage them to adopt a Local Hazard Mitigation Plan and to assist them in integrating it into their overall planning process. RESPONSIBILITY: ABAG only; all others are "not applicable." EQ LS WF FL DR TS SEC Flu Ag Heat X e-2 e-2 Improve the risk assessment and loss estimation work in the Taming Natural Disasters report and multi-jurisdictional plan related to natural disasters. RESPONSIBILITY: ABAG only; all others are "not applicable." EQ LS WF FL DR TS Flu Ag Heat X 7 of 7 144 Education Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other EDUC - a - Focus on Critical Facilities (...Owned by School Districts) a-1 a-1Assess the vulnerability of critical public education facilities to damage in natural disasters and make recommendations for appropriate mitigation. EQ LS WF FL SEC X School Districts (Saratoga is served by several) The City is a separate entity from the school districts. a-2 a-2Retrofit or replace critical public education facilities that are shown to be vulnerable to damage in natural disasters. EQ LS WF FL SEC X School Districts (Saratoga is served by several) The City is a separate entity from the school districts. a-3 a-3 Conduct comprehensive programs to identify and mitigate problems with facility contents, architectural components, and equipment that will prevent critical public education buildings from being functional after major disasters. EQ LS WF FL SEC X School Districts (Saratoga is served by several) The City is a separate entity from the school districts. a-4 a-4 As a secondary focus, assess the vulnerability of non-critical educational facilities (that is, those that do not house students) to damage in natural disasters based on occupancy and structural type, make recommendations on priorities for structural improvements or occupancy reductions, and identify potential funding mechanisms. EQ LS WF FL SEC X School Districts (Saratoga is served by several) The City is a separate entity from the school districts. a-5new Assess the vulnerability of critical private education, pre-school, and day care facilities to damage in natural disasters and make recommendations for appropriate mitigation. EQ LS WF FL SEC X School Districts (Saratoga is served by several) The City is a separate entity from the school districts. a-6 a-5(Major Rewording) Work with CalEMA and the Division of the State Architect to ensure that there will be an adequate group of Safety Assessment Program (SAP) inspectors trained and deployed by CalEMA to schools for post- disaster inspection. In addition, if a school district is uncomfortable with delays in inspection due to too few SAP inspectors available in catastrophic disasters, formalized arrangements with those inspectors certified by the Division of the State Architect as construction inspectors to report to the district, assess damage, and determine if the buildings can be reoccupied can also be created. EQ LS WF FL SEC X EDUC - b - Use of Educational Facilities as Emergency Shelters b-1 b-1 Work cooperatively with the American Red Cross, cities, counties, and non-profits to set up memoranda of understanding for use of education facilities as emergency shelters following disasters. EQ LS WF FL SEC X Priority (CHECK ONLY ONE) 1 of 3 145 Education Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other b-2 b-2 Work cooperatively to ensure that school district personnel and relevant staff understand and are trained that being designated by the American Red Cross or others as a potential emergency shelter does NOT mean that the school has had a hazard or structural evaluation to ensure that it can be used as a shelter following any specific disaster. EQ LS WF FL SEC X b-3 b-3 Work cooperatively to ensure that school district personnel understand and are trained that they are designated as disaster service workers and must remain at the school until released. EQ LS WF FL SEC X EDUC - c - Actions Related to Disaster Preparedness and Recovery Planning c-1new Encourage employees of schools to have family disaster plans and conduct mitigation activities in their own homes. EQ LS WF FL SEC X c-2 c-2 Develop plans, in conjunction with fire jurisdictions, for evacuation or sheltering in place of school children during periods of high fire danger, thereby recognizing that overloading of streets near schools by parents attempting to pick up their children during these periods can restrict access by fire personnel and equipment. EQ LS WF FL SEC X c-3 c-3 Offer the 20-hour basic CERT training to teachers and after-school personnel. EQ LS WF FL SEC X c-4 c-4Offer the 20-hour basic Student Emergency Response Training (SERT, rather than CERT) training to middle school and/or high school students as a part of the basic science or civics curriculum, as an after school club, or as a way to earn public service hours. EQ LS WF FL SEC X c-5 c-5 Offer the 20-hour basic CERT training course through the Adult School system and/or through the Community College system (either using instructors with teaching credentials or by making facilities available for classes not run by school personnel themselves). EQ LS WF FL SEC X c-6 c-6 Develop and maintain the capacity for schools to take care of the students for the first 48 hours after a disaster, and notify parents that this capacity exists. EQ LS WF FL SEC X School Districts (Saratoga is served by several) The City is a separate entity from the school districts. 2 of 3 146 Education Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other c-7new Develop a continuity of operations and disaster recovery plan using models such as that developed by the University of California Berkeley. (The American Red Cross has a role in promoting this activity, as well, in schools that they plan to use as shelters.) EQ LS WF FL SEC X EDUC - d- Actions Related to Schools as Conduits for Information to Families About Emergencies d-1 c-1 Utilize the unique ability of schools to reach families through educational materials on hazards, mitigation, and preparedness, particularly after disasters and at the beginning of the school year. These efforts will not only make the entire community more disaster-resistant, but speed the return of schools from use as shelters to use as teaching facilities, particularly if coordinated with cities, counties, the American Red Cross and others. EQ LS WF FL SEC X d-2 c-7 Develop and distribute culturally appropriate materials related to disaster mitigation and preparedness, such as those on the http://www.preparenow.org website. EQ LS WF FL SEC X 3 of 3 147 Environment Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other CommentsENVI - a - Environmental Sustainability and Pollution Reduction a-1 a-1 Continue to enforce State-mandated requirements, such as the California Environmental Quality Act , to ensure that mitigation activities for hazards, such as vegetation clearance programs for fire threat and seismic retrofits, are conducted in a way that reduces environmental degradation such as air quality impacts, noise during construction, and loss of sensitive habitats and species, while respecting the community value of historic preservation. EQ LS WF FL DR SEC X Community Development Department a-2 a-2 Encourage regulatory agencies to work collaboratively with safety professionals to develop creative mitigation strategies that effectively balance environmental and safety needs, particularly to meet critical wildfire, flood, and earthquake safety levels. EQ WF FL SEC X The City contracts with the Sheriff and works with Fire agencies on these strategies. a-3 a-3 Continue to enforce and/or comply with State- mandated requirements, such as the California Environmental Quality Act and environmental regulations to ensure that urban development is conducted in a way to minimize air pollution. For example, air pollution levels can lead to global warming, and then to drought, increased vegetation susceptibility to disease (such as pine bark beetle infestations), and associated increased fire hazard. LS WF FL DR SEC X Community Development Department a-4 a-4 Develop and implement a comprehensive program for watershed management optimizing ecosystem health with water yield to balance water supply, flooding, fire, and erosion concerns. LS WF FL DR SEC X a-5 a-5 Balance the need for the smooth flow of storm waters versus the need to maintain wildlife habitat by developing and implementing a comprehensive Streambed Vegetation Management Plan that ensures the efficacy of flood control efforts, wildfire mitigation and maintains the viability of living rivers. LS WF FL DR X Santa Clara Valley Water District a-6 a-8 Comply with applicable performance standards of any National Pollutant Discharge Elimination System municipal stormwater permit that seeks to manage increases in stormwater run-off flows from new development and redevelopment construction projects. FL X Community Development & Public Works Departments Priority (CHECK ONLY ONE) 1 of 4 148 Environment Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Commentsa-7 a-9 Enforce and/or comply with the grading, erosion, and sedimentation requirements by prohibiting the discharge of concentrated stormwater flows by other than approved methods that seek to minimize associated pollution. LS FL X Community Development & Public Works Departments a-8a-10 Explore ways to require that hazardous materials stored in the flood zone be elevated or otherwise protected from flood waters. FL X a-9a-11 Enforce and/or comply with the hazardous materials requirements of the State of California Certified Unified Program Agency (CUPA). EQ LS WF FL SEC X Saratoga Fire Protection District and Santa Clara County Fire Department a-10a-12 Provide information on hazardous waste disposal and/or drop off locations. EQ LS WF FL SEC X a-11new When remodeling existing governmnent and infrastructure buildings and facilities, remove asbestos to speed up clean up of buildings so that they can be reoccupied more quickly. EQ LS WF FL SEC X Facilities Division a-12a-13 Develop and implement a program to control invasive and exotic species that contribute to fire and flooding hazards (such as eucalyptus, cattails, and cordgrass). This program could include vegetation removal, thinning, or replacement in hazard areas where there is a direct threat to structures. WF FL X Saratoga Fire Protection District & Santa Clara County Fire Department a-13a-14 Enforce provisions under creek protection, stormwater management, and discharge control ordinances designed to keep watercourses free of obstructions and to protect drainage facilities to conform with the Regional Water Quality Control Board's Best Management Practices. FL X Santa Clara Valley Water District ENVI - b - Climate Change b-1 a-6 + a- 7 Stay informed of scientific information compiled by regional and state sources on the subject of rising sea levels and global warming, especially on additional actions that local governments can take to mitigate this hazard including special design and engineering of government-owned facilities in low-lying areas, such as wastewater treatment plants, ports, and airports. LS WF FL DR X b-2 new Inventory global warming emissions in your own local government's operations and in the community, set reduction targets and create an action plan. LS WF FL DR X 2 of 4 149 Environment Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Commentsb-3 new Adopt and enforce land-use policies that reduce sprawl, preserve open space, and create compact, walkable urban communities. LS WF FL DR X b-4 new Promote transportation options such as bicycle trails, commute trip reduction programs, incentives for car pooling and public transit. LS WF FL DR X b-5 new Increase the use of clean, alternative energy by, for example, investing in “green tags”, advocating for the development of renewable energy resources, recovering landfill methane for energy production, and supporting the use of waste to energy technology. LS WF FL DR X b-6 new Make energy efficiency a priority through building code improvements, retrofitting city facilities with energy efficient lighting and urging employees to conserve energy and save money. LS WF FL DR X b-7 new Purchase only Energy Star equipment and appliances for local government use. LS WF FL DR X b-8 new Practice and promote sustainable building practices using the U.S. Green Building Council's LEED program or a similar system. LS WF FL DR X b-9 new Increase the average fuel efficiency of municipal fleet vehicles; reduce the number of vehicles; launch an employee education program including anti-idling messages; convert diesel vehicles to bio-diesel. LS WF FL DR X b-10 new Evaluate opportunities to increase pump efficiency in water and wastewater systems; recover wastewater treatment methane for energy production. LS WF FL DR X b-11 new Increase recycling rates in local government operations and in the community. LS WF FL DR X b-12 new Maintain healthy urban forests; promote tree planting to increase shading and to absorb CO2. LS WF FL DR X b-13 new Help educate the public, schools, other jurisdictions, professional associations, business and industry about reducing global warming pollution. LS WF FL DR X ENVI - c - Agricultural and Aquaculture Resilience 3 of 4 150 Environment Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other Commentsc-1 b-1 Maintain a variety of crops in rural areas of the region to increase agricultural diversity and crop resiliency. RESPONSIBLE AGENCIES: County Offices of the Agricultural Commissioner. Ag DR SEC X c-2 b-2 Promote and maintain the public-private partnerships dedicated to preventing the introduction of agricultural pests into regionally- significant crops, such as the glassy-winged sharpshooter into vineyards. RESPONSIBLE AGENCIES: County Offices of the Agricultural Commissioner. Ag DR SEC X c-3 b-4 Encourage livestock operators to develop an early- warning system to detect animals with communicable diseases (due to natural causes or bioterrorism). RESPONSIBLE AGENCIES: County Health Department and Office of the County Agricultural Commissioner. Ag Flu SEC X deleted b-3 (deleted since not a disaster-related strategy) 4 of 4 151 Land Use Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other LAND - a - Earthquake Hazard Studies for New Private Developments a-1 a-1 Enforce and/or comply with the State-mandated requirement that site-specific geologic reports be prepared for development proposals within Alquist- Priolo Earthquake Fault Zones, and restrict the placement of structures for human occupancy. (This Act is intended to deal with the specific hazard of active faults that extend to the earth’s surface, creating a surface rupture hazard.) EQ X Community Development Department Ord. 221-2003 a-2 a-2 Require preparation of site-specific geologic or geotechnical reports for development and redevelopment proposals in areas subject to earthquake-induced landslides or liquefaction as mandated by the State Seismic Hazard Mapping Act in selected portions of the Bay Area where these maps have been completed, and condition project approval on the incorporation of necessary mitigation measures related to site remediation, structure and foundation design, and/or avoidance. EQ X Community Development Department Ord. 221-2003 a-3 a-3 Recognizing that some faults may be a hazard for surface rupture, even though they do not meet the strict criteria imposed by the Alquist-Priolo Earthquake Fault Zoning Act, identify and require geologic reports in areas adjacent to locally- significant faults. EQ X Community Development Department a-4new Ensure that development proposed near faults with a history of complex surface rupture (multiple traces, warping, thrusting, etc.) has larger setbacks than the minimum fifty feet. EQ X a-5new Consider imposing requirements similar to the Alquist-Priolo Earthquake Fault Zoning Act for structures without human occupancy if these buildings are still essential for the economic recovery of the community or region. EQ X a-6 a-4 Recognizing that the California Geological Survey has not completed earthquake-induced landslide and liquefaction mapping for much of the Bay Area, identify and require geologic reports in areas mapped by others as having significant liquefaction or landslide hazards. EQ X Community Development Department a-7 a-5 Support and/or facilitate efforts by the California Geological Survey to complete the earthquake- induced landslide and liquefaction mapping for the Bay Area. EQ X Community Development Department Priority (CHECK ONLY ONE) 1 of 4 152 Land Use Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other a-8 a-6 Require that local government reviews of geologic and engineering studies are conducted by appropriately trained and credentialed personnel. EQ X Community Development Department Municipal Code Section 16-65.040 LAND - b - Wildland and Structural Fires b-1 b-1Review new development proposals to ensure that they incorporate required and appropriate fire- mitigation measures, including adequate provisions for occupant evacuation and access by emergency response personnel and equipment. WF X Saratoga Fire Protection District and Santa Clara County Fire Department b-2 b-2 Develop a clear legislative and regulatory framework at both the state and local levels to manage the wildland-urban-interface consistent with Fire Wise and sustainable community principles. WF X Saratoga Fire Protection District and Santa Clara County Fire Department LAND - c - Flooding c-1 c-1 Establish and enforce requirements for new development so that site-specific designs and source-control techniques are used to manage peak stormwater runoff flows and impacts from increased runoff volumes. FL X Community Development Department Ord. 71-167 c-2 c-2 Incorporate FEMA guidelines and suggested activities into local government plans and procedures for managing flood hazards. FL X Public Works Department c-3 c-3 Provide an institutional mechanism to ensure that development proposals adjacent to floodways and in floodplains are referred to flood control districts and wastewater agencies for review and comment (consistent with the NPDES program). FL X Public Works Department c-4 c-4 Establish and enforce regulations concerning new construction (and major improvements to existing structures) within flood zones in order to be in compliance with federal requirements and, thus, be a participant in the Community Rating System of the National Flood Insurance Program . FL X Public Works Department Ord. 71-167 c-5new Encourage new development near floodways to incorporate a buffer zone or setback from that floodway to allow for changes in stormwater flows in the watershed over time. FL X c-6new For purposes of creating an improved hazard mitigation plan for the region as a whole, ABAG, and Bay Area cities and counties, jointly request geographically defined repetitive flooding loss data from FEMA for their own jurisdictions. FL X LAND - d - Landslides and Erosion 2 of 4 153 Land Use Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other d-1 d-1 Establish and enforce provisions (under subdivision ordinances or other means) that geotechnical and soil-hazard investigations be conducted and filed to prevent grading from creating unstable slopes, and that any necessary corrective actions be taken prior to development approval. LS X Community Development Department Ord. 71-193 & Ord. 215- 2002 d-2 d-2 Require that local government reviews of these investigations are conducted by appropriately trained and credentialed personnel. LS X Community Development Department d-3 d-3 Establish and enforce grading, erosion, and sedimentation ordinances by requiring, under certain conditions, grading permits and plans to control erosion and sedimentation prior to development approval. LS X Community Development Department Ord. 71-193 & Ord. 215-2002 d-4 d-4 Establish and enforce provisions under the creek protection, storm water management, and discharge control ordinances designed to control erosion and sedimentation. LS X Community Development and Public Works Departments d-5 d-5 Establish requirements in zoning ordinances to address hillside development constraints, especially in areas of existing landslides. LS X Community Development Department Ord. 71-113 LAND - e - Hillside - Multi-Hazard e-1 e-1 For new development, require a buffer zone between residential properties and landslide or wildfire hazard areas. LS WF X Community Development Department e-2 e-2 Discourage, add additional mitigation strategies, or prevent new construction or major remodels on slopes greater than a set percentage, such as 15%, due to landslide or wildfire hazard concerns. LS WF X Community Development Department LAND - f - Smart Growth to Revitalize Urban Areas and Promote Sustainability f-1 f-1 Prioritize retrofit of infrastructure that serves urban areas (or urban services areas) over constructing new infrastructure to serve outlying areas. EQ LS WF FL DR SEC X f-2 f-2Work to retrofit homes in older urban neighborhoods to provide safe housing close to job centers. EQ LS WF FL DR SEC X f-3 f-3Work to retrofit older downtown areas and redevelopment districts to protect architectural diversity and promote disaster-resistance. EQ LS WF FL SEC X 3 of 4 154 Land Use Mitigation Strategies 2009 Strategy Code Original Strategy Number Specific Mitigation Strategy Applicable Hazards Existing Program Existing Program, underfunded Very High - Unofficial Program- Becomes Official on Plan Adoption, no funding needed High - Actively Looking for Funding Moderate Under Study Not Applicable, Not Appropriate, or Not Cost Effective Not Yet Considered Responsible Agency or Department (Required if Existing Program, Existing Program under funded, Very High, High, or Under Study) Ordinance or Resolution # (if existing program), Estimated Cost and Possible Funding Agency (if high priority), Estimated Date of Completion (if study), WHY if not same as regional priority, OR Other f-4 f-4 Work with non-profits and through other mechanisms to protect as open space areas susceptible to extreme hazards (such as through land acquisition, zoning, and designation as priority conservation areas). EQ LS WF FL SEC X f-5 f-5 Strive to provide preserve existing buffers between development and existing users of large amounts of hazardous materials, such as major industry, due to the potential for catastrophic releases or fires due to an earthquakes, accidents, or terrorism. (Flooding might also result in release or spread of these materials, however it is unlikely.) In areas where buffers do not exist or cannot be created, provide alternative mitigation. EQ LS WF FL SEC X LAND - g - Hazard Abatement Districts g-1new Use hazard abatement districts as a funding mechanism to ensure that mitigation strategies are implemented and enforced over time. EQ LS WF FL X 4 of 4 155 SARATOGA CITY COUNCIL MEETING DATE: November 4, 2009 AGENDA ITEM: DEPARTMENT: Community Development CITY MANAGER: Dave Anderson PREPARED BY: Kate Bear DIRECTOR: John F. Livingstone, AICP SUBJECT: Appeal of a tree removal permit (TRP09-0222). RECOMMENDED ACTION: Staff recommends that the City Council uphold the Planning Commission decision denying the appeal and allowing the removal of the four oak trees. The attached resolution would make removal subject to all the Planning Commission conditions, including a provision that work may not proceed if a court has determined that the Applicant may not remove trees within the easement. REPORT SUMMARY: Max Keyashian (Appellant) is appealing the Planning Commission’s 7 – 0 decision approving an application for a Tree Removal Permit. He lives at 21818 Via Regina, on the property that is adjacent to and south of the location of the trees. The Tree Removal Permit application is for four coast live oak trees located within an ingress/egress/utility easement recorded in favor of property owned by Dale Parsley of 21990 Via Regina (Applicant). One tree requested for removal is in conflict with a proposed retaining wall on the south side of the easement and crowds another, larger coast live oak tree on the adjoining property at 21818 Via Regina. The other three trees grow within inches of, and crowd, a fourth coast live oak to be retained on the north side of the easement. The easement on which the trees grow measures 10 feet wide and extends across the south end of the property at 21820 Via Regina (see map below and map in Attachment 18). The property on which the easement occurs is owned by Hamid Lotfizadeh. He, along with Max Keyashian, appealed the approval of the tree removal permit to the Planning Commission. Mr. Lotfizadeh is not appealing the Planning Commission decision to the City Council, but has informed the City through his attorney that he has filed legal documents with the Santa Clara County Superior Court, in an effort to have the easement extinguished. The Planning Commission staff report describes the history of development applications for this property in detail. 1 156 Map showing  relative locations  of properties for  the Applicant and  Appellant, and the  easement on  which the trees  grow.  DISCUSSION: The Applicant has submitted a site plan to the Building Division for over-the-counter permits to grade a portion of the easement area, to install retaining walls along a portion of both sides of the easement, and to remove four trees, for the purpose of maintenance of a portion of the easement. The permit application for the retaining walls required an Arborist Review prior to issuance and the Arborist Review, in turn, required a Tree Removal Permit prior to the removal of the protected trees and issuance of the Grading and Building Permits. The Applicant applied for a Tree Removal Permit for a coast live oak (tree #3 in the Arborist Review) and, on the recommendation of their arborist, Ian Geddes, they included three additional coast live oak trees on the Tree Removal Permit application. The three trees grow as a cluster, together with another coast live oak, that they plan to retain. These four oaks were collectively considered as one tree for the Arborist Review (tree #5). The four coast live oak trees requested 2 157 3 for removal (tree #3, and 3 trunks of tree #5) meet the criteria set forth in the City Code, Section 15-50.080 overall, and qualify for removal. The Applicant has verbally indicated that he plans to ultimately use the easement for vehicular ingress and egress and/or to install a sewer line to connect to the public sewer system, although no plans or information about such uses or related improvements have been submitted to the City as part of this Application. The Applicant has not requested the removal of other protected trees growing within the easement as part of the tree removal permit application. Some of these trees appear to interfere with use of the easement for vehicular ingress and egress and may be impacted by installation of a sewer line. Additional tree removal or tree encroachment permits may be necessary in order to use the subject easement for vehicular ingress or egress and to install an underground sewer line. The Planning Commission, after considering all evidence presented and the advice of the Assistant City Attorney, concluded that the following issues are private civil matters: (1) The validity of the Applicant’s recorded easement in light of civil litigation by property owner Lotfizadeh claiming that the easement has been extinguished; and (2) The extent of the Applicant’s property rights under the recorded easement (assuming its validity) to maintain the easement by removing trees in the easement on the condition that the City has granted final approval of a Tree Removal Permit. The Applicant has submitted evidence in the form of a recorded easement and a survey stamped by a Licensed Civil Engineer contending that the trees sought to be removed are within the recorded easement and that Applicant holds a sufficient property interest to obtain the Arborist Review and the required Tree Removal Permit without a signed consent from the property owner on which the easement is located or any adjoining property owner. Under these circumstances, the Planning Commission proceeded on the basis that such recorded easement is valid and sufficient to allow the City to approve the requested Tree Removal Permit, so long as it complies overall with the criteria set forth in the City Tree Regulations, and there is no Court Order precluding the Applicant from proceeding. TREES The Applicant has requested City approval to remove four (4) protected trees. The total appraised value for tree #3 is $2,400. The three trunks being removed as part of tree #5 should be replaced on a one for one basis, with three new 24 inch box sized trees, the standard condition for tree removal permits. New trees, equal to $2,400 in value should be planted to replace tree #3, in addition to the required three 24–inch box trees. Criteria for the Removal of a Protected Tree The findings required for issuance of a Tree Removal Permit pursuant to City Code Article 15- 50.080 are set forth below and the Applicant has met the burden of proof to support making those required findings overall: Criterion #1: The condition of the tree with respect to disease, imminent danger of falling, proximity to existing or proposed structures, and interference with utility services. The request 158 4 to remove coast live oak (tree #3 referenced in the Arborist Review dated August 4, 2009) meets this criterion in that it is in the path of a proposed retaining wall. The other three oak trees (collectively called tree #5 in the Arborist Review dated August 4, 2009 because the trees grow as a single unit) do not meet this criterion in that they do not appear diseased. They also do not appear to be in danger of falling and are not causing damage to structures. Based on the information provided by the applicant, they do not interfere with utilities. Criterion #2: The necessity to remove the tree for physical damage or threatened damage to improvements or impervious surfaces on the property. The request to remove oak tree #3 meets this criterion, in that, if it is not removed, it could cause damage to the proposed retaining wall. The other three oaks (#5) do not meet this criterion. Criterion #3: The topography of the land and the effect the tree removal would have upon erosion, soil retention and the diversion or increased flow of surface waters. The proposed tree removals do not meet this criterion, in that the trees are actively having a positive effect on the prevention of erosion. They grow on a slope and their roots are holding the soil in place. Criterion #4: The number, species, size and location of existing trees on this and neighboring properties and the effect the removal would have upon shade, privacy impact, scenic beauty, property values and established standards of the area. The proposed tree removals do not meet this criterion, in that the removal of the four oaks will have an impact on the amount of privacy available to the lower neighbor. Criterion #5: The number of healthy trees the property is able to support according to good forestry practices. The proposed four tree removals do meet this criterion, in that all four are too close to other trees for good forestry practices. Oak tree #3 is within about two feet and grows completely under the canopy of another, larger oak with better structure. The three oaks (#5) are within inches of another oak and, in the near future, if they continue to grow together, by the time they are mature they could fail as a result of the trunks pushing against each other. Criterion #6: Whether or not there are any alternatives that would allow for retaining or not encroaching on the protected tree. The proposed tree removal meets this criterion because there are no equally effective long-term tree-protective alternatives to removing the four oaks. While technically possible to retain all four trees, retention of oak #3 will adversely affect the long-term health of the nearby oak tree on the neighboring property to the south, and leaving the cluster of four oaks (#5) will result in four poorly-structured trees as they mature. As a result there are no equally effective long term tree protective alternatives. Criterion #7: Whether the approval of the request would be contrary to or in conflict with the general purpose and intent of this Article. The proposed tree removal meets this criterion, in that approval of the request to remove the four oak trees is not in conflict with the general purpose and intent of Article 15-50, which is to preserve and protect healthy, mature trees in the City. In this situation, all four trees are right next to other, preferable oak trees and in competition with them. Criterion #8: Any other information relevant to the public health, safety, or general welfare and the purposes of this ordinance as set forth in section 15-50.010. Removal of the four oak trees meets this criterion in that it will support maintenance and prevention of erosion on and 159 5 associated with the easement.The applicant has presented the City with a duly recorded easement covering the land on which the trees are located. Criterion #9: It is necessary to remove the tree for economic or other enjoyment of the property when there is no other feasible alternative to the removal. Removal of the four oak trees meets this criterion. It enables the easement holder to maintain the easement. In summary, removal of the four oaks is adequately supported under the criteria set forth in Section 15-50.080 of the City Code. The Applicant meets the burden of proof for tree #3 in that Criteria 1, 2 and 5 – 9 support the removal of the tree. The Applicant also meets the burden of proof for tree #5 in that criteria 5 – 9 support the removal of the three trees. ENVIRONMENTAL DETERMINATION: The project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines (14 C.C.R. Section 15304) “Minor Alterations to Land” and no exception to that exemption applies. FISCAL IMPACT: None. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The trees will remain on the easement and the Applicant will need to submit revised plans that do not require the removal of tree #3. Tree #5 will mature into four trees that will each have poor structure. FOLLOW UP ACTION: Provide staff with direction for follow up action. ADVERTISING, NOTICING AND PUBLIC CONTACT: Notice of this meeting was mailed to all residents within 500 feet of the property and properly posted and published in the Saratoga News on October 20, 2009. Staff has not received any negative comments as of the writing of this staff report. ATTACHMENTS: 1. Resolution denying Appeal, allowing the removal of four coast live oaks 2. Planning Commission Resolution, allowing the removal of four coast live oaks 3. Staff Report to Planning Commission without attachments 4. Appeal application to City Council from Max Keyashian, 21818 Via Regina 5. Appeal applications to Planning Commission from Max Keyashian, 21818 Via Regina, and Hamid Lotfizadeh, 21820 Via Regina 6. Tree Removal Permit Application TRP09-0222 7. Arborist Review for retaining walls, August 4, 2009 160 6 8. City Council Public Hearing Notice, List of Addresses for mailing 9. Application #06-320 for sewer connection (2006) 10. Arborist report for application #06-320, May 2, 2006 11. Letter requesting withdrawal of project and response 12. Letters from fire department 13. Stop work notice 14. Letter dated March 10, 2008 from City Arborist 15. Letters dated March 20, 2008 and June 12, 2008 from Ian Geddes 16. Notice of Violation and Continuation of Stop Work Order 17. After-the-Fact Tree Encroachment Permit for work done in February 2008 18. Recorded easement 19. Documents from Applicant to Planning Commission 20. Documents from Applicant to City Council 21. Exhibit “A” – Easement Maintenance Plan 161 RESOLUTION NO. _____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA DENYING AN APPEAL, AND APPROVING APPLICATION #TRP09-0222, FOR THE REMOVAL OF FOUR COAST LIVE OAK TREES Application APPC09-0001/ TRP09-0222 Parsley; 21990 Via Regina/ 21820 Via Regina WHEREAS, on September 23, 2009, following a duly noticed public hearing, at which time all interested parties were given a full opportunity to be heard and present evidence, the City of Saratoga Planning Commission approved Tree Removal Permit TRP09-0222 for the removal of four Coast Live Oak trees; and WHEREAS, on October 6, 2009, Max Keyashian, of 21818 Via Regina, filed an appeal of the approval of Tree Removal Permit TRP09-0222 by the Planning Commission to the City Council; and WHEREAS, City Code Section 15-90.010 requires that the City Council consider appeals of Planning Commission decisions, such as for a Tree Removal Permit, and conduct a de novo public hearing on the Tree Removal Permit Application; and WHEREAS, on November 4, 2009, the City Council held a duly noticed Public Hearing on the Appeal of the Tree Removal Permit, at which time all interested parties were given a full opportunity to be heard and to present evidence and argument. The City Council considered the Tree Removal Permit Application, the Staff Report to the Planning Commission on the project, the Appeal of the Tree Removal Permit, correspondence, presentations and materials from the Appellant, the Applicant and the public, and all testimony and other evidence presented at the Public Hearing, and based on that review and consideration, made the determinations and decisions set forth below. Now, therefore be it resolved that the City Council of the City of Saratoga hereby: I. Denies the appeal and upholds the Planning Commission’s approval of Application #TRP09-0222 for the removal of four Coast Live Oak trees subject to all conditions of approval specified in Planning Commission Resolution No. 09-038; and II. Determines that the findings required for issuance of a Tree Removal Permit pursuant to City Code Article 15-50.080 are set forth below and that the Applicant has met the burden of proof to support making those required findings overall as follows: Criterion #1: The condition of the tree with respect to disease, imminent danger of falling, proximity to existing or proposed structures, and interference with utility services. The request to remove coast live oak (tree #3 referenced in the Arborist Review dated August 4, 2009) meets this criterion in that it is in the path of a proposed retaining wall. The other three oak trees (collectively called tree #5 in the Arborist Review dated August 4, 2009 because the trees grow as a single unit) do not meet this criterion in that they do not appear diseased. They also do not appear to be in danger of falling and are not causing damage to structures. Based on the information provided by the applicant, they do not interfere with utilities. 162 2 Application No. APPC09-0001; 21990 Via Regina /21820 Via Regina Criterion #2: The necessity to remove the tree for physical damage or threatened damage to improvements or impervious surfaces on the property. The request to remove oak tree #3 meets this criterion, in that, if it is not removed, it could cause damage to the proposed retaining wall. The other three oaks (#5) do not meet this criterion. Criterion #3: The topography of the land and the effect the tree removal would have upon erosion, soil retention and the diversion or increased flow of surface waters. The proposed tree removals do not meet this criterion, in that the trees are actively having a positive effect on the prevention of erosion. They grow on a slope and their roots are holding the soil in place. Criterion #4: The number, species, size and location of existing trees on this and neighboring properties and the effect the removal would have upon shade, privacy impact, scenic beauty, property values and established standards of the area. The proposed tree removals do not meet this criterion, in that the removal of the four oaks will have an impact on the amount of privacy available to the lower neighbor. Criterion #5: The number of healthy trees the property is able to support according to good forestry practices. The proposed four tree removals do meet this criterion, in that all four are too close to other trees for good forestry practices. Oak tree #3 is within about two feet and grows completely under the canopy of another, larger oak with better structure. The three oaks (#5) are within inches of another oak and, in the near future, if they continue to grow together, by the time they are mature they could fail as a result of the trunks pushing against each other. Criterion #6: Whether or not there are any alternatives that would allow for retaining or not encroaching on the protected tree. The proposed tree removal meets this criterion because there are no equally effective long-term tree-protective alternatives to removing the four oaks. While technically possible to retain all four trees, retention of oak #3 will adversely affect the long-term health of the nearby oak tree on the neighboring property to the south, and leaving the cluster of four oaks (#5) will result in four poorly-structured trees as they mature. As a result there are no equally effective long term tree protective alternatives. Criterion #7: Whether the approval of the request would be contrary to or in conflict with the general purpose and intent of this Article. The proposed tree removal meets this criterion, in that approval of the request to remove the four oak trees is not in conflict with the general purpose and intent of Article 15-50, which is to preserve and protect healthy, mature trees in the City. In this situation, all four trees are right next to other, preferable oak trees and in competition with them. Criterion #8: Any other information relevant to the public health, safety, or general welfare and the purposes of this ordinance as set forth in section 15-50.010. Removal of the four oak trees meets this criterion in that it will support maintenance and prevention of erosion on and associated with the easement..The applicant has presented the City with a duly recorded easement covering the land on which the trees are located. Criterion #9: It is necessary to remove the tree for economic or other enjoyment of the property when there is no other feasible alternative to the removal. Removal of the four oak trees meets 163 3 Application No. APPC09-0001; 21990 Via Regina /21820 Via Regina this criterion. It enables the easement holder to maintain the easement. In summary, removal of the four oaks is adequately supported by Section 15-50.080 of the City Code. The Applicant meets the burden of proof for tree #3 in that Criteria 1, 2 and 5 – 9 support the removal of the tree. The Applicant also meets the burden of proof for tree #5 in that criteria 5 – 9 support the removal of the three trees. III. Determines that approval of Tree Removal Application #09-0222 is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines (14 C.C.R. Section 15304) “Minor Alterations to Land” and no exception to that exemption applies. PASSED AND ADOPTED by the City Council of Saratoga, State of California, this 4th day of November, 2009 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________________________________ Chuck Page, Mayor ATTEST: ________________________________________________ Ann Sullivan, City Clerk ACCEPTANCE BY APPLICANT AND EASEMENT HOLDER This permit is hereby accepted upon the express terms and conditions hereof, and shall have no force or effect unless and until agreed to, in writing, by the Applicant/Easement Holder. The undersigned hereby acknowledges the approved terms and conditions and agrees to fully conform to and comply with said terms and conditions within the time required in this Resolution by the City of Saratoga City Council. __________________________________ ____________________________ Applicant/Easement Holder Date 164 165 166 167 168 169 170 171 172 REPORT TO THE PLANNING COMMISSION Application No./ Location APPC09-0001; 21820 Via Regina Type of Application: Appeal of a Tree Removal Permit Application to Remove Four Oak Trees Applicant/Easement Holder: Dale Parsley, 21990 Via Regina Property Owner: Hamid Lotfizadeh, 21820 Via Regina Appellants: Max Keyashian, 21818 Via Regina Hamid Lotfizadeh, 21820 Via Regina Staff: Kate Bear, City Arborist Meeting Date: September 23, 2009 APN: 503-69-013 Department Head: John Livingstone, AICP 21820 Via Regina Page 1 of 7 173 EXECUTIVE SUMMARY CASE HISTORY: Arborist review for installation of sewer (06-320) 5/2/06 Withdrawal of project for sewer line connection 11/13/06 Neighbor complaint about work under trees along easement 2/19/08 Application for grading permit from Building Division (09-466) 5/7/09 Application for retaining wall permit from Building Division (09-467) 5/7/09 Application for After-the-Fact Tree Encroachment permit (ATFTR09-0009) 5/8/09 Submittal for arborist review of retaining walls (ARB09-0030) 7/20/09 Tree Removal Permit Application (TRP09-0222): 8/10/09 Appeal Application filed – Keyashian (21818 Via Regina) 8/19/09 Appeal Application filed – Lotfizadeh (21820 Via Regina) 8/27/09 Notice published: 9/8/09 Mailing completed: 8/28/09 Posting completed: 9/17/09 APPEAL DESCRIPTION: Two adjoining neighbors are appealing the Community Development Director’s approval of an application for a Tree Removal Permit. The Tree Removal Permit application is for four coast live oak trees located within an ingress/egress/utility easement recorded in favor of property owned by Dale Parsley of 21990 Via Regina (Applicant). The easement measures 10 feet wide and extends across the south end of the property at 21820 Via Regina (see Map attached to Exhibit 16). One Appellant is Hamid Lotfizadeh, the owner of the property on which the easement occurs at 21820 Via Regina. The other Appellant is Max Keyashian, the neighbor to the south of the easement and the owner of the property at 21818 Via Regina. One tree requested for removal is in conflict with a proposed retaining wall on the south side of the easement and crowds another, larger coast live oak tree on the adjoining property at 21818 Via Regina. The other three trees grow within inches of, and crowd, a fourth coast live oak to be retained on the north side of the easement. STAFF RECOMMENDATION: Staff recommends that the Planning Commission allow the four oak trees to be removed, thereby denying the appeals, subject to the condition that no Court Order has determined that the Applicant is precluded from removal of trees within the easement prior to their lawful removal under a City Tree Removal Permit which has become final and not subject to further appeal. STAFF ANALYSIS Page 2 of 7 174 PROJECT DESCRIPTION The Applicant, Dale Parsley, represented by his daughter, Linda Parsley-Yelavich, and son-in- law, Mike Yelavich, has submitted a site plan to the Building Division for over-the-counter permits to grade his easement across the adjoining property, to install retaining walls along a portion of both sides of the easement, and remove four trees, for the purpose of maintenance of a portion of the easement. The foregoing work is described as the “Project” in this Staff Report and the accompanying Resolution. The easement measures 10 feet wide and is located at the lower (south) end of property owned by Hamid Lotfizadeh (21820 Via Regina). The permit for the retaining walls required an Arborist Review prior to issuance and the Arborist Review, in turn, required a Tree Removal Permit prior to the removal of the protected trees and issuance of the Grading and Building Permits. The Applicant applied for a Tree Removal Permit for a coast live oak tree (#3) and, on the recommendation of their arborist, Ian Geddes, they included three additional coast live oak trees on the Tree Removal Permit application. They grow as a cluster, together with another coast live oak, that they plan to retain. These four oaks were collectively considered as one tree for the Arborist Review (tree #5). The four coast live oak trees requested for removal (tree #3, and 3 trunks of tree #5) meet the criteria set forth in the City Code, Section 15-50.080 overall, and qualify for removal. The Applicant has, on occasion, verbally indicated that he plans to ultimately use the easement for vehicular ingress and egress and/or to install a sewer line to connect to the public sewer system, although no plans or information about such uses or related improvements have been submitted to the City as part of this Application. The Applicant has not requested the removal of other protected trees growing within the easement as part of the tree removal permit application, some of which appear to interfere with use of the easement for vehicular ingress and egress and which may be impacted by installation of a sewer line. Additional tree removal or tree encroachment permits would be necessary in order to use the subject easement for vehicular ingress or egress and possibly also to install an underground sewer line. In consultation with the Assistant City Attorney, staff has been advised that the following issues are private civil matters not within the jurisdiction of the Planning Commission: (1) validity of Applicant’s recorded easement in light of this Appeal (and civil litigation) by fee owner Lotfizadeh claiming that the easement has been extinguished; and (2) extent of the Applicant’s property rights under such recorded easement (assuming its validity) to maintain their easement by removing trees in the easement for which the City has granted final approval of a Tree Removal Permit. The Applicant has submitted evidence in the form of a recorded easement and a survey stamped by a Licensed Civil Engineer contending that the trees sought to be removed are within the recorded easement and that Applicant holds a sufficient property interest to obtain the Arborist Review and obtain the required Tree Removal Permit without a signed consent from the property owner on which the easement is located or any adjoining property owner. Under these Application No. APPC09-0001/ TRP09-0222; 21990 via Regina, 21820 Via Regina Page 3 of 7 175 circumstances, the Assistant City Attorney recommends that the Planning Commission proceed on the basis that such recorded easement is valid and sufficient to allow the City to approve the requested Tree Removal Permit so long as it complies overall with the criteria set forth in the City Tree Regulations and there is no Court Order precluding the Applicant from proceeding. BACKGROUND: In 2006 the Applicant applied for a permit and arborist review to install a lateral sewer line to connect to the City’s sewer system (see Attachment 7, application 06-320 and Attachment 8, arborist report dated May 2, 2006). Later that year, staff was informed that the Applicant didn’t want to install a sewer line, but wanted to maintain ingress/egress access along this easement and that the fire department required it (see Attachment 9, letters dated November 13, 2006 and November 27, 2006). Letters from the fire department stated that it would be acceptable to use the easement for secondary access of horses and vehicles, but that they did not require it because there was adequate access using the existing driveway (Attachment 10). In February 2008, staff received a complaint from the adjacent neighbor and Appellant (Max Keyashian, 21818 Via Regina) that grading and removal of vegetation was occurring. They wanted to know if the Applicant had permits for such work. Staff went to the property to investigate and called the Sheriff’s office for assistance as well. Work was stopped (see Attachment 10, Stop Work Notice) and an incident report was filed. Staff sent a follow-up letter indicating mitigation necessary to repair damage to trees encroached upon (see Attachment 12). The Applicant hired Ian Geddes to inspect the trees and perform mitigation work (see Attachment 13). The Applicant was notified in subsequent conversations that permits were needed to continue the work. In May of 2008, they were issued and served with a Notice of Violation and Continuation of Stop Work Order prepared by the Assistant City Attorney and signed by the Building Official and the City Arborist, notifying them in writing that the required permits had not yet been applied for (see Attachment 15). Between May 2008 and May 2009, City staff corresponded with or met with the Applicant and their attorney trying to obtain compliance. In May 2009, in addition to an Application for a Grading Permit and a Building Permit for Retaining Walls, an After-the-Fact encroachment permit was applied for and obtained (Attachment 14). In July 2009, an Arborist Review for their proposed retaining walls was applied for and provided (Attachment 5). Also in July, 2009 the Applicant applied for a permit to remove four coast live oaks on their easement (see Attachment 3). In 2006, the owner of 21820 Via Regina, Appellant Hamid Lotfizadeh, was found to be in violation of City Code Article 15-29 for a fence constructed of materials not approved by the City and for enclosing a space greater than 4,000 square feet. A notice of a Code Violation has been recorded against the Lotfizadeh property. TREES Application No. APPC09-0001/ TRP09-0222; 21990 via Regina, 21820 Via Regina Page 4 of 7 176 The Applicant has requested City approval to remove four (4) protected trees. The total appraised value for tree #3 is $2,400. The three being removed as part of tree #5 should be replaced on a one for one basis, with three new 24 inch box sized trees, the standard condition for tree removal permits. New trees, equal to $2,400 in value should be planted to replace tree #3, in addition to the required three 24–inch box trees. Criteria for the Removal of a Protected Tree The findings required for issuance of a Tree Removal Permit pursuant to City Code Article 15- 50.080 are set forth below and the Applicant has met the burden of proof to support making those required findings overall: Criterion #1: The condition of the tree with respect to disease, imminent danger of falling, proximity to existing or proposed structures, and interference with utility services. The request to remove coast live oak (tree #3) does meet this criterion in that it is in the path of a proposed retaining wall. The other three oak trees (collectively called tree #5) do not meet this criterion in that they do not appear diseased. They also do not appear to be in danger of falling and are not causing damage to structures. Based on the information provided by the applicant, they do not interfere with utilities. Criterion #2: The necessity to remove the tree for physical damage or threatened damage to improvements or impervious surfaces on the property. The request to remove oak tree #3 does meet this criterion, in that, if it is not removed, it could cause damage to the proposed retaining wall. The other three oaks (#5) do not meet this criterion. Criterion #3: The topography of the land and the effect the tree removal would have upon erosion, soil retention and the diversion or increased flow of surface waters. The four oak trees do not meet this criterion, in that they are actively having a positive effect on the prevention of erosion. They grow on a slope and their roots are holding the soil in place. Criterion #4: The number, species, size and location of existing trees on this and neighboring properties and the effect the removal would have upon shade, privacy impact, scenic beauty, property values and established standards of the area. The proposed tree removals do not meet this criterion, in that the removal of the four oaks will have an impact on the privacy, shade, and potentially, the value of the property available to the southern neighbor. Criterion #5: The number of healthy trees the property is able to support according to good forestry practices. The proposed four tree removals do meet this criterion, in that all four are too close to other trees for good forestry practices. Oak tree #3 is within about two feet and grows completely under the canopy of another, larger oak with better structure. The three oaks (#5) are within inches of another oak and, in the near future, if they continue to grow together, by the time they are mature they could fail as a result of the trunks pushing against each other. Criterion #6: Whether or not there are any alternatives that would allow for retaining or not encroaching on the protected tree. The proposed tree removal does meet this criterion in the long term, in that there are alternatives to removing the four oaks. All four could be retained. However, retention of oak #3 will impact the effectiveness of the retaining wall on the down slope side of the Application No. APPC09-0001/ TRP09-0222; 21990 via Regina, 21820 Via Regina Page 5 of 7 177 easement, and leaving the cluster of four oaks (#5) on the north side of the easement will result in four poorly-structured trees as they mature. As a result there are no equally effective long term tree protective alternatives. Criterion #7: Whether the approval of the request would be contrary to or in conflict with the general purpose and intent of this Article. The proposed tree removal does meet this criterion, in that approval of the request to remove the four oak trees is not in conflict with the general purpose and intent of this Article, which is to preserve and protect healthy, mature trees in the City. In this situation, all four trees are right next to other, preferable oak trees and in competition with them. Criterion #8: Any other information relevant to the public health, safety, or general welfare and the purposes of this ordinance as set forth in section 15-50.010. Removal of the four oak trees does meet this criterion. The owner of the easement claims to have sufficient property rights to maintain the easement by removing these trees. Criterion #9: It is necessary to remove the tree for economic or other enjoyment of the property when there is no other feasible alternative to the removal. Removal of the four oak trees does meet this criterion. It enables the easement holder to maintain the easement. In summary, removal of the four oaks is adequately supported by Section 15-50.080 of the City Code. The Applicant meets the burden of proof for tree #3 in that Criteria 1, 2 and 5 – 9 support the removal of the tree. The Applicant also meets the burden of proof for tree #5 in that criteria 5 – 9 support the removal of the three trees. Overall, the Appellant has not met the burden of proof for the retention of the four oaks. NEIGHBOR CORRESPONDENCE City staff has approved a Tree Removal Permit Application and received the two appeals of the Tree Removal Permit Approval. GROUNDS OF APPEALS The Keyashian Appeal is largely based on opposition to grading and the use of the easement for vehicular ingress and egress. These issues are not within the purview of an Appeal of a Tree Removal Permit. The Building Official has determined that the grading and retaining wall plans comply with applicable regulations. An appeal of the Tree Removal Permit requires the Planning Commission to review the criteria for tree removal set forth in City Code Section 15-50.080 and as set forth above, and determine whether overall the criteria support removal of the trees in question. The Keyashians Appeal does mention that the trees in question add value, privacy, shade, and their roots prevent soil erosion. These issues should be the focus of the Planning Commission consideration of their Appeal. The analysis of the criteria above provides the City Arborist evaluation of the tree-related issues raised in the Keyashian Appeal. The Lotfizadeh Appeal requests that the Planning Commission not approve removal of any trees in the easement until litigation filed September 9, 2009, by Lotfizadeh against Parsley-Yelavich as to the continued existence of the easement is finally resolved by the Superior Court. Local planning Application No. APPC09-0001/ TRP09-0222; 21990 via Regina, 21820 Via Regina Page 6 of 7 178 Application No. APPC09-0001/ TRP09-0222; 21990 via Regina, 21820 Via Regina Page 7 of 7 agencies (including the City of Saratoga) generally consider it to be for the Courts to make any determination of whether a private easement remains valid, and the extent of an easement holder’s right to maintain the easement. Local planning agencies generally proceed to make land use decisions independent of the Court process, but condition their decision on any Court Order which may be issued. Hence the Resolution contains a condition of approval providing that the Tree Removal Permit (assuming it is approved by the Planning Commission) may be exercised so long as there is no Court Order prohibiting Applicant /Easement Holder from doing so. STAFF RECOMMENDATION Staff recommends that the Planning Commission find this application exempt from CEQA and deny both Appeals, so as to uphold approval of the Tree Removal Permit with required findings and conditions by adopting the attached Resolution. ATTACHMENTS: 1. Resolution denying Appeal, allowing the removal of four coast live oaks 2. Appeal applications and letters from Max Keyashian, 21818 Via Regina, and Hamid Lotfizadeh, 21820 Via Regina 3. Tree Removal Permit Application TRP09-0222 4. Arborist Review for retaining walls, August 4, 2009 5. Map showing relationship of properties, easement and ownership 6. Public Hearing Notice, List of Addresses for mailing 7. Application #06-320 for sewer connection (2006) 8. Arborist report for application #06-320, May 2, 2006 9. Letter requesting withdrawal of project and response 10. Letters from fire department 11. Stop work notice 12. Letter dated March 10, 2008 from City Arborist 13. Letters dated March 20, 2008 and June 12, 2008 from Ian Geddes 14. After-the-Fact Tree Encroachment Permit for work done in February 2008 15. Notice of Violation and Continuation of Stop Work Order 16. Recorded easement 17. Documents from Applicant 18. Exhibit “A” – Easement Maintenance Plan 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 217 218 219 220 221 222 223 224 225 226 227 228 229 230 231 232 233 234 235 236 237 238 239 240 241 242 243 244 245 246 247 248