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Home My WebLink About103-CDBG Contract with Exhibits.pdfExhibits A, B, C, D DATE: 11/04/09 PROJECT #: SA-04-51 CATEGORY: Housing Public Service Non-Public Service PROJECT TITLE: SHARP Revolving Housing Rehab Program AGENCY NAME and ADDRESS: County of Santa Clara Office of Affordable Housing 2310 North First Street, Suite 100, San Jose CA 95131 PROJECT ADDRESS: n/a EXECUTIVE DIRECTOR: n/a PHONE: ________________ FAX: ____ E-MAIL: _____________________________ CONTACT (if other than Director): Tracy Cunningham PHONE: 408-441-4323 FAX: 408-441-4333 E-MAIL: tracy.cunningham@ceo.sccgov.org PROJECT DESCRIPTION: The Santa Clara County Housing Rehabilitation Program provides low interest home loans to low and fixed income Saratoga residents. The program promotes neighborhood stability by providing funds to help low or fixed income property owners make necessary improvements to their homes. Funds in this project have been allocated to augment the loan payments and paybacks for the housing rehabilitation loan fund. PERFORMANCE MEASUREMENTS Santa Clara County administers this program IMPLEMENTATION TIME SCHEDULE Santa Clara County administers this program BUDGET Total: $77,020.77 - Santa Clara County administers this program Exhibits A, B, C, D DATE: 11/04/09 PROJECT #: SA-05-51 CATEGORY: Housing Public Service Non-Public Service PROJECT TITLE: SHARP Revolving Housing Rehab Program AGENCY NAME and ADDRESS: County of Santa Clara Office of Affordable Housing 2310 North First Street, Suite 100, San Jose CA 95131 PROJECT ADDRESS: n/a EXECUTIVE DIRECTOR: n/a PHONE: ________________ FAX: ____ E-MAIL: _____________________________ CONTACT (if other than director): Tracy Cunningham PHONE: 408-441-4323 FAX: 408-441-4333 E-MAIL: tracy.cunningham@ceo.sccgov.org PROJECT DESCRIPTION: This project covers the cost of cooperative rehabilitation services provided by the County to the City of Saratoga. These services include the bidding process, inspections, work write-ups, project management, change-orders and close-outs. PERFORMANCE MEASUREMENTS Santa Clara County administers this program IMPLEMENTATION TIME SCHEDULE Santa Clara County administers this program BUDGET Total: $41,152 - Santa Clara County administers this program Exhibits A, B, C, D DATE: 11/04/09 PROJECT #: SA-08-42 CATEGORY: Housing Public Service Non-Public Service PROJECT TITLE: ADA – Theater Seating AGENCY NAME / ADDRESS: City of Saratoga Recreation Department 13777 Fruitvale Avenue, Saratoga CA 95070 PROJECT ADDRESS: 13777 Fruitvale Avenue, Saratoga CA 95070 EXECUTIVE DIRECTOR: Michael Taylor PHONE: 408-868-1250 FAX: 408-868-1279 E-MAIL: mtaylor@saraotga.ca.us CONTACT (if other than director): Thomas Scott PHONE: 408-868-1277 FAX: 408-868-1279 E-MAIL: tscott@saraotga.ca.us PROJECT DESCRIPTION: This project covers the cost of removing, purchasing, modifying, and installing four (4) ADA stations and three (3) transfer stations. The seating will provide wheelchair accessibility, specialized seating, transfer areas, and companion seating arrangements. PERFORMANCE MEASUREMENTS GOAL OBJECTIVE OUTCOME TOTAL # TO BE SERVED UNIT TYPE # SERVED PER QTR Install ADA compliant seating in the Saratoga Civic Theater Improve ADA accessibility for individuals using the Theater ADA seating will improve accessibility for individuals at the Theater n/a n/a n/a IMPLEMENTATION TIME SCHEDULE SPECIFIC ACTIVITIES: This project has completed. Leftover funds have been authorized for transfer. BUDGET $780 Exhibits A, B, C, D DATE: 11/04/09 PROJECT #: SA-09-42 CATEGORY: Housing Public Service Non-Public Service PROJECT TITLE: City of Saratoga ADA – Access Ramp Historical Museum (Phase I) AGENCY NAME / ADDRESS: City of Saratoga Recreation Department 13777 Fruitvale Avenue, Saratoga CA 95070 PROJECT ADDRESS: 20450 Saratoga-Los Gatos Road, Saratoga CA 95070 EXECUTIVE DIRECTOR: Michael Taylor PHONE: 408-868-1250 FAX: 408-868-1279 E-MAIL: mtaylor@saraotga.ca.us CONTACT (if other than director): Thomas Scott PHONE: 408-868-1277 FAX: 408-868-1279 E-MAIL: tscott@saraotga.ca.us PROJECT DESCRIPTION: This project covers the cost of installing access ramps including two ADA transfer points and two standard ADA hand railings to provide increased accessibility at the Saratoga Historical Museum. PERFORMANCE MEASUREMENTS GOAL OBJECTIVE OUTCOME TOTAL # TO BE SERVED UNIT TYPE # SERVED PER QTR Install access ramps and other ADA upgrades Improve ADA accessibility for individuals visiting the Museum ADA upgrades will improve accessibility for individuals at the Museum n/a n/a n/a IMPLEMENTATION TIME SCHEDULE SPECIFIC ACTIVITIES: The City hired a labor consultant to prepare the documents to send this project out to bid. The City expects to receive bids in the 3rd quarter FY2010, and construction completed in the 4th quarter. BUDGET $16,882 Exhibits A, B, C, D DATE: 11/04/09 PROJECT #: SA-10-31 CATEGORY: Housing Public Service Non-Public Service PROJECT TITLE: Saratoga Area Senior Coordinating Council – Adult Day Care Program AGENCY NAME / ADDRESS: Saratoga Area Senior Coordinating Council 19655 Allendale Avenue, Saratoga CA 95070 PROJECT ADDRESS: 19655 Allendale Avenue, Saratoga CA 95070 CONTACT: Susan Huff PHONE: 408-868-1255 E-MAIL: shuff@sascc.org PROJECT DESCRIPTION: This project covers the cost of 2 full-time Program Assistants and 2 part-time Program Assistants to run the Saratoga Adult Center. Program Assistants help with planning, implementing, and evaluating the program which includes assisting program participants with activities such as walking and eating. PERFORMANCE MEASUREMENTS GOAL OBJECTIVES OUTCOME TOTAL # TO BE SERVED UNIT TYPE SERVED / QTR Help prevent or delay institutionalization of frail elderly, enable them to remain in their homes for as long as possible, and improve the quality of life for participants and caregivers. Provide mental & physical stimulation by providing opportunities for socializing in a conducive setting Provide respite for caregivers and a higher quality of life to the frail elderly at a lower cost to both the family members and public agencies 50 (Some individuals return each quarter) individuals 40 IMPLEMENTATION TIME SCHEDULE SPECIFIC ACTIVITIES Ongoing: Provide respite care, socialization, instruction, structured activities, nutritious meals and snacks, etc. BUDGET Total: $27,859 Exhibits A, B, C, D DATE: 11/04/09 PROJECT #: SA-10-42 CATEGORY: Housing Public Service Non-Public Service PROJECT TITLE: City of Saratoga ADA – Access Ramp Historical Museum (Phase II) AGENCY NAME / ADDRESS: City of Saratoga Recreation Department 13777 Fruitvale Avenue, Saratoga CA 95070 PROJECT ADDRESS: 20450 Saratoga-Los Gatos Road, Saratoga CA 95070 EXECUTIVE DIRECTOR: Michael Taylor PHONE: 408-868-1250 FAX: 408-868-1279 E-MAIL: mtaylor@saraotga.ca.us CONTACT (if other than director): Thomas Scott PHONE: 408-868-1277 FAX: 408-868-1279 E-MAIL: tscott@saraotga.ca.us PROJECT DESCRIPTION: This project covers the cost of installing access ramps including two ADA transfer points and two standard ADA hand railings to provide increased accessibility at the Saratoga Historical Museum. PERFORMANCE MEASUREMENTS GOAL OBJECTIVE OUTCOME TOTAL # TO BE SERVED UNIT TYPE # SERVED PER QTR Install access ramps and other ADA upgrades Improve ADA accessibility for individuals visiting the Museum ADA upgrades will improve accessibility for individuals at the Museum n/a n/a n/a IMPLEMENTATION TIME SCHEDULE SPECIFIC ACTIVITIES: The City hired a labor consultant to prepare the documents to send this project out to bid. The City expects to receive bids in the 3rd quarter FY2010, and construction completed in the 4th quarter. BUDGET $10,000 Exhibits A, B, C, D DATE: 11/04/09 PROJECT #: SA-09-53 CATEGORY: Housing Public Service Non-Public Service PROJECT TITLE: Urban County Rehab Services AGENCY NAME and ADDRESS: County of Santa Clara Office of Affordable Housing 2310 North First Street, Suite 100, San Jose CA 95131 PROJECT ADDRESS: n/a EXECUTIVE DIRECTOR: n/a PHONE: ________________ FAX: ____ E-MAIL: _____________________________ CONTACT (if other than director): Tracy Cunningham PHONE: 408-441-4323 FAX: 408-441-4333 E-MAIL: tracy.cunningham@ceo.sccgov.org PROJECT DESCRIPTION: This project covers the cost of cooperative rehabilitation services provided by the County to the City of Saratoga. These services include the bidding process, inspections, work write-ups, project management, change-orders and close-outs. PERFORMANCE MEASUREMENTS Santa Clara County administers this program IMPLEMENTATION TIME SCHEDULE Santa Clara County administers this program BUDGET Total: $13,000 - Santa Clara County administers this program Exhibits A, B, C, D DATE: 11/04/09 PROJECT #: SA-07-41 CATEGORY: Housing Public Service Non-Public Service PROJECT TITLE: ADA-Saratoga-Sunnyvale Road Curb Ramp (Phase I) AGENCY NAME / ADDRESS: City of Saratoga Public Works Department 13777 Fruitvale Avenue, Saratoga CA 95070 PROJECT ADDRESS: Saratoga-Sunnyvale Road, Saratoga CA 95070 EXECUTIVE DIRECTOR: John Cherbone PHONE: 408-868-1241 FAX: 408-868-1281 E-MAIL: jcherbone@saraotga.ca.us CONTACT (if other than director): Kristin Borel PHONE: 408-868-1258 FAX: 408-868-1281 E-MAIL: kborel@saraotga.ca.us PROJECT DESCRIPTION: This project (Phase I) covers the cost of installing curb ramps and making other ADA upgrades to provide increased accessibility at intersection crosswalks and along Saratoga-Sunnyvale Road. This project will include asphalt concrete dikes to close various gaps on Saratoga-Sunnyvale Road. PERFORMANCE MEASUREMENTS GOAL OBJECTIVE OUTCOME TOTAL # TO BE SERVED UNIT TYPE SERVED PER QTR 1 2 3 4 Install ADA curb ramps at various locations along Saratoga- Sunnyvale Road Improve ADA accessibility at these locations ADA curb ramps will improve accessibility for individuals at these locations n/a IMPLEMENTATION TIME SCHEDULE SPECIFIC ACTIVITIES: Preliminary work has been completed including surveying and curb layout. The City hired a labor consultant to prepare documents to send this project out to bid. The City expects to send out the bid documents in Fiscal Year 2010. BUDGET $63,698 Exhibits A, B, C, D DATE: 11/04/09 PROJECT #: SA-08-41 CATEGORY: Housing Public Service Non-Public Service PROJECT TITLE: ADA- City of Saratoga ADA-Accessible Signal Program Phase 1 AGENCY NAME / ADDRESS: City o f Saratoga Public Works Department 13777 Fruitvale Avenue, Saratoga CA 95070 PROJECT ADDRESS: various EXECUTIVE DIRECTOR: John Cherbone PHONE: 408-868-1241 FAX: 408-868-1281 E-MAIL: jcherbone@saraotga.ca.us CONTACT (if other than director): Kristin Borel PHONE: 408-868-1258 FAX: 408-868-1281 E-MAIL: kborel@saraotga.ca.us PROJECT DESCRIPTION: This project covers the cost of installing ADA audible signals for visually-impaired citizens. The following is a list of proposed locations for the new signals. PERFORMANCE MEASUREMENTS GOAL OBJECTIVE OUTCOME TOTAL # TO BE SERVED UNIT TYPE SERVED PER QTR Install ADA audible signals at various locations throughout the City Reduce pedestrian- vehicle conflicts and crashes at signalized intersections ADA audible signals will alert pedestrians who are visually impaired when the walk interval begins at these locations n/a n/a n/a IMPLEMENTATION TIME SCHEDULE SPECIFIC ACTIVITIES: Bids for design should be received in the 2nd quarter of FY2010. Once the design has been completed, the City will send out a request for construction bides. A contract should be awarded and construction begun prior to the end of the 4th quarter. BUDGET $74,526 Exhibits A, B, C, D DATE: 11/04/09 PROJECT #: SA-09-41 CATEGORY: Housing Public Service Non-Public Service PROJECT TITLE: ADA- City of Saratoga ADA-Accessible Signal Program Phase 2 AGENCY NAME / ADDRESS: City o f Saratoga Public Works Department 13777 Fruitvale Avenue, Saratoga CA 95070 PROJECT ADDRESS: various EXECUTIVE DIRECTOR: John Cherbone PHONE: 408-868-1241 FAX: 408-868-1281 E-MAIL: jcherbone@saraotga.ca.us CONTACT (if other than director): Kristin Borel PHONE: 408-868-1258 FAX: 408-868-1281 E-MAIL: kborel@saraotga.ca.us PROJECT DESCRIPTION: This project covers the cost of installing ADA audible signals for visually-impaired citizens. The following is a list of proposed locations for the new signals. PERFORMANCE MEASUREMENTS GOAL OBJECTIVE OUTCOME TOTAL # TO BE SERVED UNIT TYPE SERVED PER QTR Install ADA audible signals at various locations throughout the City Reduce pedestrian- vehicle conflicts and crashes at signalized intersections ADA audible signals will alert pedestrians who are visually impaired when the walk interval begins at these locations n/a n/a n/a IMPLEMENTATION TIME SCHEDULE SPECIFIC ACTIVITIES: Bids for design should be received in the 2nd quarter of FY2010. Once the design has been completed, the City will send out a request for construction bides. A contract should be awarded and construction begun prior to the end of the 4th quarter. BUDGET $55,600 Exhibits A, B, C, D DATE: 11/04/09 PROJECT #: SA-10-41 CATEGORY: Housing Public Service Non-Public Service PROJECT TITLE: ADA- City of Saratoga ADA-Accessible Signal Program Phase 3 AGENCY NAME / ADDRESS: City o f Saratoga Public Works Department 13777 Fruitvale Avenue, Saratoga CA 95070 PROJECT ADDRESS: various EXECUTIVE DIRECTOR: John Cherbone PHONE: 408-868-1241 FAX: 408-868-1281 E-MAIL: jcherbone@saraotga.ca.us CONTACT (if other than director): Kristin Borel PHONE: 408-868-1258 FAX: 408-868-1281 E-MAIL: kborel@saraotga.ca.us PROJECT DESCRIPTION: This project covers the cost of installing ADA audible signals for visually-impaired citizens. The following is a list of proposed locations for the new signals. PERFORMANCE MEASUREMENTS GOAL OBJECTIVE OUTCOME TOTAL # TO BE SERVED UNIT TYPE SERVED PER QTR Install ADA audible signals at various locations throughout the City Reduce pedestrian- vehicle conflicts and crashes at signalized intersections ADA audible signals will alert pedestrians who are visually impaired when the walk interval begins at these locations n/a n/a n/a IMPLEMENTATION TIME SCHEDULE SPECIFIC ACTIVITIES: Bids for design should be received in the 2nd quarter of FY2010. Once the design has been completed, the City will send out a request for construction bides. A contract should be awarded and construction begun prior to the end of the 4th quarter. BUDGET $22,161 Exhibits A, B, C, D DATE: 11/04/09 PROJECT #: SA-10-43 CATEGORY: Housing Public Service Non-Public Service PROJECT TITLE: ADA-Saratoga-Sunnyvale Road Curb Ramp (Phase II) AGENCY NAME / ADDRESS: City of Saratoga Public Works Department 13777 Fruitvale Avenue, Saratoga CA 95070 PROJECT ADDRESS: Saratoga-Sunnyvale Road, Saratoga CA 95070 EXECUTIVE DIRECTOR: John Cherbone PHONE: 408-868-1241 FAX: 408-868-1281 E-MAIL: jcherbone@saraotga.ca.us CONTACT (if other than director): Kristin Borel PHONE: 408-868-1258 FAX: 408-868-1281 E-MAIL: kborel@saraotga.ca.us PROJECT DESCRIPTION: This project (Phase II) covers the cost of installing curb ramps and making other ADA upgrades to provide increased accessibility at intersection crosswalks and along Saratoga-Sunnyvale Road. This project will include asphalt concrete dikes to close various gaps on Saratoga-Sunnyvale Road. PERFORMANCE MEASUREMENTS GOAL OBJECTIVE OUTCOME TOTAL # TO BE SERVED UNIT TYPE SERVED PER QTR 1 2 3 4 Install ADA curb ramps at various locations along Saratoga- Sunnyvale Road Improve ADA accessibility at these locations ADA curb ramps will improve accessibility for individuals at these locations n/a IMPLEMENTATION TIME SCHEDULE SPECIFIC ACTIVITIES: Preliminary work has been completed including surveying and curb layout. The City hired a labor consultant to prepare documents to send this project out to bid. The City expects to send out the bid documents in Fiscal Year 2010. BUDGET $41,927 Exhibits A, B, C, D DATE: 11/04/09 PROJECT #: SA-07-42 CATEGORY: Housing Public Service Non-Public Service PROJECT TITLE: ADA – City Hall Public Bathroom AGENCY NAME / ADDRESS: City of Saratoga Recreation Department 13777 Fruitvale Avenue, Saratoga CA 95070 PROJECT ADDRESS: 19655 Allendale Avenue, Saratoga CA 95070 EXECUTIVE DIRECTOR: Michael Taylor PHONE: 408-868-1250 FAX: 408-868-1279 E-MAIL: mtaylor@saraotga.ca.us CONTACT (if other than director): Thomas Scott PHONE: 408-868-1277 FAX: 408-868-1279 E-MAIL: tscott@saraotga.ca.us PROJECT DESCRIPTION: This project covers the cost of Design and Install automatic door openers and closers to existing restroom(s). PERFORMANCE MEASUREMENTS GOAL OBJECTIVE OUTCOME TOTAL # TO BE SERVED UNIT TYPE SERVED PER QTR Design and Install automatic door openers and closers Improve ADA accessibility of restroom(s) Automatic door openers and closers will improve bathroom access and egress for mobility impaired individuals n/a n/a n/a IMPLEMENTATION TIME SCHEDULE SPECIFIC ACTIVITIES: A request for proposals should go out during The 2nd quarter of FY2010. Bids should be received in the 3rd quarter. A contract should be awarded and construction begun during the 4th quarter. BUDGET $4,464 Exhibits A, B, C, D DATE: 11/04/09 PROJECT #: SA-10-91 CATEGORY: Housing Public Service Non-Public Service PROJECT TITLE: General Administration AGENCY NAME / ADDRESS: City of Saratoga Community Development Department 13777 Fruitvale Avenue, Saratoga CA 95070 PROJECT ADDRESS: 13777 Fruitvale Avenue, Saratoga CA 95070 EXECUTIVE DIRECTOR: John Livingstone PHONE: 408-868-1231 FAX: 408-868-1255 E-MAIL: jlivingstone@saraotga.ca.us CONTACT (if other than director): Cynthia McCormick PHONE: 408-868-1230 FAX: 408-868-1255 E-MAIL: cmccormick@saraotga.ca.us PROJECT DESCRIPTION: The project covers costs for time spent by City Staff who coordinates the Community Development Block Grant activities for the City of Saratoga. Administration activities include preparing all related reports, contracts and correspondence; managing the annual CDBG allocation disbursement process, monitoring the grantees, and acting as a liaison between the City and the County HCDA Program. PERFORMANCE MEASUREMENTS N/A IMPLEMENTATION TIME SCHEDULE Ongoing: Staff performs CDBG administrative duties including, but not limited to, project monitoring, report preparation, and attending meetings BUDGET Total: $15,000