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HomeMy WebLinkAbout102-Attachment 1 - RFP.pdfC C I I T T Y Y O O F F S S A A R R A A T T O O G G A A  )5 8 ,7 9 $/( $9(1 8 ( Ã 6 $5 $7 2 *$, &$ 0 0 Ã :::.6 $5 $7 2 *$.&$.8 6 Incorporated October 22, 1956 COUNCIL MEMBERS: Jill Hunter  Kathleen King  Howard Miller  Susie Nagpal  Chuck Page  October 9, 2009  Subject:  Request for Proposal to Provide Professional Design Services for the Cit ywide Accessible  Signal Upgrade Project  To Who m It May Concern:  The Cit y of Saratoga, pursuant to Municipal Code section 2­45.140, is requesting proposals fro m  qualified consult ing professio nals experienced in the planning and design of intersection for ADA  compliance including upgrade of the exist ing pedestrian pushbuttons to Accessible Pedestrian  Vibrotactile Pushbutton Systems. The successful consultant shall perform the tasks as listed in the  Project Description.  SUBMISSION DEADLINE  In order for your proposal to be considered, submit two (2) copies to:  John Cherbone  Public works Director  Cit y of Saratoga  13777 Fruitvale Avenue  Saratoga, CA  95070  (408) 868­1241  (408) 8681281 fax  Submission deadline:    Wednesday, November 4, 2009 at 5:00 p.m.  For more information visit the Cit y’s website at www.saratoga.ca.us and look under “Services” for  RFP’s and Bids 2  PROJECT DESCRIPTION  The Cit y of Saratoga has developed a plan to update 15 Cit y owned traffic signal intersections with  audible signals for the visually impaired and handicap ramps. The Cit y plans to install a “vibrotactile”  type of pedestrian signal. The device gives the pedestrian a vibrotactile signal (vibration) when the  WALK sign is on.  The product to be used will be the Polera Navigator 2 Wire Push Button Station and  Polera Navigator 2 Wire Central Control Unit.  The Cit y has received Communit y Development Block Grant Funds for the design and installation of the  improved pedestrian signal buttons.  The desired project improvements that shall be designed include but are not limited to:  Intersection Improvements: • ADA Co mpliance • Ramps in accordance to Caltrans Standard Plans ­ May 2006 • Path of travel • Slope • Signage and striping • Stand alone poles for pedestrian push buttons • Signal modificat ions if needed  The consultant’s services required by the Cit y shall include, but not limited to, the preparation of, cost  estimates, and construction design plans as fo llows:  1. Construction Design Phase  • 50% Civil Design Plans and Specificat ions  • 90% Civil Design Plans and Specificat ions  • Final Civil Design Plans and Specificat ions 3  PROPOSAL REQUIREMENTS  1. Background: Provide a descript ion of your firm’s background and relevant qualifications.  This  shall include a description o f experience on any related projects.  Also, provide the fo llowing  information:  a. The location of the offices where the work is to be performed.  If the work is  to be shared among firms and offices at different locations, indicate where  each office is located and what work is to be performed in each office; and  b. A summary o f the work to be performed by each sub consultant firm proposed for the  project.  2. Related Experience: Provide a list of similar projects that your firm has completed in the last  five years.  For each project, include the name and phone number of the Client.  3. Staff Experience: Provide resumes describing the qualifications of the staff that will be  working on this project.  The Cit y is interested in similar type projects completed by staff in the past five  years.  4. Organization Chart: Show the proposed relationships between the key personnel and support  staff who are expected to participate on the project, showing which aspects of the work each person will  be responsible for performing.  5. Listing of Sub consultants: List all sub consultants to be used for this project.  The Cit y reserves  the right to approve or reject the use of any such sub consultants.  6. Cost of Providing Services: Please include cost for providing services as described in the Project  Descript ion.  7. Proposal Format: The ent ire Proposal is to be limited to 50 pages (8 ½ X 11”, single­sided)  maximum.  Where this Request for Proposal does not adequately define or include the tasks required  providing complete professio nal services, and then describe your recommended addit ional services and  programs. 4  CITY’S RESPONSIBILITIES  1. Provide the consultant with any exist ing site information on file.  CONSULTANT SELECTION PROCESS  The Cit y will review all proposals. It is intended that a short list of consultants to be interviewed will be  developed based upon the review of the proposals. A consultant will be selected fo llowing completion of  the interviews.  If you have any quest ions, please call me at (408) 868­1241.  Sincerely,  John Cherbone  Public Works Director  Cit y of Saratoga ENG PROPRIETARY TO POLARA AND SHALLWITHOUT WRITTEN CONSENT OF POLARA. OR DISCLOSED IN WHOLE OR IN PART NOT BE USED, COPIED, REPRODUCED INFORMATION ON THIS DOCUMENT IS REV. D ATE E.C.O. NO . LTR BY CK R M FG. M GR . EN G IN EE R IN G IN C. 41 1 5 W. ARTESIA AV E. FULL ERTON, C A. 92 8 3 3 (EXCEPT AS NO TED) FINAL APP . M FG DSN QA TITLE FNL DR AW N B Y DATE DSN. ENG. CK R . ENG. M GR . Q.A. APP . TOLERANCES: SHEE T OF DW G. NO . USE SCALE DW G. NO . Revised - 01 /11 /06 BB 03 - 14 - 03CENTRAL C ON TROL UN IT .XX ± .02 .XX X ± .00 5 1:1 CC U 2W NAV 1 1 CC U 8.677.15 3.22 2 W IRE NAV IGATOR Interface cable includedbut not shown The C C U is to be installed inside the Traffic C ab inet an d is po wered by the AC sup p ly mains (11 5 VA C). The C C U is the po wer sup p ly an d sign a ling interface betwee n the existing Intersec tion Traffic C on trol Unit an d the P ush B utt on Station s which are located in the field. One C C U can con trol up to 12 P ush B utton Station s. The C C U con trols up to fou r P edestrian ph a ses, rec e iving its timing from the Walk an d D on 't Walk sign a ls. Add ition a l ad van ce d con figu ration s can be ob tained by utilizing its general pu rpo se Inp u ts an d Outpu ts. All Inp u ts an d Outpu ts ha ve full op tical isolation an d includ e Tran sient Voltag e P rotec tion . Ped Walk / D on 't Walk Inp u ts: Optically Isolated 80 -15 0 Volts AC/DC 5mA Maximum General P urpo se Outpu ts & P ed Outpu ts: Optically Isolated 36 Volts AC/DC P eak .3A Solid State Fused C on tact C losure Fau lt Outpu t: Normally Open an d C losed R elay C on tacts 12 5 Volts AC/DC 1A M axim um A, B , C , D P B S P ower Outpu ts: Nom ina l 22 Volts D C , Sho rt C ircuit P rotec ted - Auto R ec overing General P urpo se Inp u ts: 10 - 36 Volts AC/DC P eak 10 mA Maximum, Optically Isolated En viron m ental: Operating an d Storag e -30 °F (-34 °C) to 16 5 °F (74 °C) 0-10 0 % Hum idity Non -Con d ensing CENTRAL C ON TROL UN IT (CC U) PWR ON OUTPUT INPUTS 2 DON'T WALK PED OUT 1 WALK A 3 FA ULT 1 2 4 6 OUTPUT 8 3 5 7 B C D PWR ON PED OUT DON'T WALK INPUTS WALK F USE ENG PROPRIETARY TO POLARA AND SHALLWITHOUT WRITTEN CONSENT OF POLARA. OR DISCLOSED IN WHOLE OR IN PART NOT BE USED, COPIED, REPRODUCED INFORMATION ON THIS DOCUMENT IS REV. DATE E.C.O. NO. LTR BY CKR M FG. M GR. EN G IN EER IN G IN C. 4115 W. ARTESIA AVE. FULLERTON, CA. 92833 (EXCEPT AS NOTED) FINAL APP. M FG DSN QA TITLE FNL DRAW N BY DATE DSN. ENG. CKR. ENG. M GR. Q.A. APP. TOLERANCES: SHEET OF DW G. NO. USE SCALE DW G. NO. Revised - 04/20/06 BB 03- 14- 03 2 W IRE NAVIGATOR W R CLM RVC LB .XX ± .02 .XXX ± .005 1:3 N 25AN0- X JM c FB 1 2 N 25AN0- X PU SH BUTTON STATION The 2 Wire Navigator PBS is the pedestrian interface to the Navigator Accessible Pedestrian System . A system includes a Central Control Unit (CCU), a Configurator, and up to 12 Push Button Stations. The PBS provides valuable inform ation and cues via both a vibrating arrow button and audible sounds m aking the intersection accessible for all pedestrians. All sounds em anate from the back of the unit. The weather-proof speaker is protected by a vandal resistant screen. A sunlight visible red LED latches "ON" to confirm the button has been pushed. PBS includes fram e, sign, ADA com pliant push button, and m ounting hardware. By interfacing with the Central Control Unit that installs in the traffic control cabinet the PBS can provide the following standard features. - Confirm ation of button push via latching LED, sound, and vibrotactile bounce. - Direction of travel (with extended button push). - Standard locating tone during Don't Walk (and clearance if desired). - Cuckoo, chirp, or standard voice m essage during walk. - Vibrating button during walk. - Standard locating tone, custom sound, or verbal countdown during PED clearance. - All sounds autom atically adjust to am bient over 60dB range. - Most sounds can have m inim um and m axim um volum e independently set. - All sounds are synchronized. - Extended button push can turn on, boost volumes, and/or mute all sounds except those on activated crosswalk. - Special em ergency m essages available. PUSH BUTTON STATION (PBS) Additional custom options listed on page 2. PATENT 6,340,936 2.20 M AX 5.44 14.09 PUSHBUTTONFOR STANDARD SIGN OPTION S OPTION A OPTION B Custom message and sou n d op tion s defina b le by custom er include: - Custom locating tone - Informational message - Custom walk sounds/mess ag e - Custom clearance sou n d - Multiple languages (up to three , selec tab le by user) - Street name in Braille on the sign All above features along with m an y m ore are field selec tab le using a Configurator. With the C on figu rator, a sing le P B S or all PBS's on the intersec tion can be cha n g ed/up d a ted with a single button push. Available in three standa rd colors - B lack, G ree n & Ye llow -X at end of part number spec ifies color: -B = Black, -G = G ree n, - Y = Ye llow Environmental: -40°F (-40 °C) to 15 0 °F (65 °C) Push Button: ADA Com plian t, raised tactile arrow on bu tton , solid state switch rated to 20 m ill i on actua tion s minimum.Construction: Die-cast alum inu m , po wder coa ted The 2 Wire Navigator is design ed to op erate using existing button wires (a pair of wires + an d C omm on ) for each ph a se with from one to a maxim um of three P ush B utt on Station s on a phase. If there is no t a sepa rate com m on for each ph a se, Polara cannot guarantee the system will work prop erly in all instances. Each case will ha ve to be tried an d proven bec au se it depends upon the con d ition of the wires, splice s, etc., an d whether the common is sha red with the 11 5 V ligh t system . In the event the 2 Wire system do es no t work, P olara will swap it out for a 4 Wire system as lon g as there is no da m ag e to the units.PROPRIETARY TO POLARA AND SHALLWITHOUT WRITTEN CONSENT OF POLARA.OR DISCLOSED IN WHOLE OR IN PART NOT BE USED, COPIED, REPRODUCED INFORMATION ON THIS DOCUMENT IS TITLE DW G. NO .DW G. NO . SCALE SHEE T USE (EXCEPT AS NO TED) DATE C R EATED TOLERANCES: REV REV. D ATE OF ECO 2 W IRE N AV IGATOR N25 AN0- X N25 AN0- X 1:3 2 2 .XX ± .02 .XX X ±.00 5 03 - 14 - 03 04 - 20 - 06 Street Cross Street  1 Fruitvale Avenue Allendale  2 Prospect Road Miller Avenue  3 Quito Road Allendale Avenue  4 Quito Road Pollard Road  5 Saratoga Avenue Bellgrove Circle / Vineyard Lane  6 Saratoga Avenue Cox Avenue  7 Saratoga Avenue Dagmar Drive  8 Saratoga Avenue Fruitvale Avenue  9 Saratoga Avenue Scotland Drive / Audry Smith  10 Saratoga­Sunnyvale Road Blauer Drive  11 Saratoga­Sunnyvale Road Cox Avenue / W ardell Road  12 Saratoga­Sunnyvale Road Herriman Avenue  13 Saratoga­Sunnyvale Road Pierce Road  14 Saratoga­Sunnyvale Road Reid Lane / Gerald Zapelli Court  15 Saratoga­Sunnyvale Road Seagull W ay  Saratoga Owned Signals to be Upgraded