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REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
November 25, 2009)
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
None
SPECIAL PRESENTATIONS
None
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
Wednesday, December 2, 2009
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
1. City Council Meeting Minutes – November 18, 2009
Recommended action:
Approve minutes.
2. Review of Accounts Payable Registers
Recommended action:
That the City Council accepts the Check Registers for Accounts Payable cycles:
November 12, 2009
November 19, 2009
3. Treasurer’s Report for the Month Ended October 31, 2009
Recommended action:
Review and accept the Treasurer’s Report for the month ended October 31, 2009.
4. Budget Adjustment - Village Pedestrian Enhancement Project
Recommended action:
Approve budget resolution
5. Request for Council Agency Assignments and Adhoc Committees for 2010
Recommended action:
Informational only.
6. Annual Concrete Repair and Replacement Program -Notice of Completion
Recommended action:
Move to accept the Annual Concrete Repair and Replacement Program as complete
and authorize staff to record the Notice of Completion for the construction contract.
7. Adoption of New Names for the North Campus Name and Buildings at the Facility
Recommended action:
Accept report and adopt the new names for the North Campus and the two buildings
at the site.
PUBLIC HEARINGS
None
OLD BUSINESS
8. Request from Assistance League of Los Gatos/Saratoga for Partial Waiver of Use
Fees.
Recommended action:
Consider and take action on the Assistance League’s request for the non-profit rate
for use of the North Campus Fellowship Hall for their Crab Fest in February and their
Intergenerational Tea in May.
9. Request from Saratoga Rotary for Partial Waiver of Use Fees
Recommended action:
Consider and take action on the Saratoga Rotary’s request for the non-profit rate for
use of the North Campus Fellowship Hall on January 25, 2010
10. 2010 Winter Issue of The Saratogan
Recommended action:
Accept report and direct staff accordingly.
11. Telecommunications Upgrade Project
Recommended action:
Review report and direct staff to issue a Request for Proposals to replace the existing
PBX telecommunication system with a Voice over Internet Protocol (VoIP)
telecommunication system for the main City Hall buildings, the Joan Pisani
Community Center, the Corporation Yard, the Saratoga Area Senior Coordinating
Council and the North Campus. Staff further recommends including electronic fax
integration in the system.
NEW BUSINESS
12. Resolution Authorizing Submittal of Energy Efficiency Conservation Block Grant
Application to the California Energy Commission
Recommended action:
Accept report and approve attached resolution authorizing submittal of the City’s
Energy Efficiency Conservation Block Grant to the California Energy Commission.
13. Letter of Commitment for Association of Bay Area Governments Residential Energy
Efficiency Audit and Retrofit Program
Recommended action:
Accept report and authorize the City Manager to sign the Association of Bay Area
Governments (ABAG) residential energy efficiency audit and retrofit program letter
of commitment.
14. Council Member Topics for January 29, 2010 Council Retreat
Recommended action:
Informational only.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Chuck Page
Hakone Foundation Executive Committee
Peninsula Division, League of California Cities
SSC Cities Association Board
SCC Cities Association Selection Committee
Valley Transportation Authority PAC
West Valley Sanitation District
West Valley Mayors and Managers Association
Council Finance Committee
City School Ad-Hoc
Vice Mayor Kathleen King
Hakone Foundation Board
West Valley Flood Control Zone & Watershed Advisory Committee
SSC Cities Association Executive Board
SCC Cities Association – Joint Economic Development Policy Committee (JEDPC)
City School Ad-Hoc
Councilmember Jill Hunter
Historical Foundation
Library Joint Powers Association
Santa Clara County Valley Water District Commission
Village AdHoc
Councilmember Howard Miller
Chamber of Commerce
KSAR
Santa Clara County Emergency Council
West Valley Solid Waste Joint Powers Association
Council Finance Standing Committee
Councilmember Susie Nagpal
ABAG
Comprehensive County Expressway Planning Study Policy Advisory Board (PAB)
County HCD Policy Committee
SASCC
Sister City Liaison
Village AdHoc
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the Community Development Department Director at 13777 Fruitvale Avenue,
Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently
with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any
materials distributed by staff after the posting of the agenda are made available for public review
at the office of the City Clerk at the time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council for the City of Saratoga was posted on November 25,
2009, of the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was
available for public review at that location. The agenda is also available on the City’s
website at www.saratoga.ca.us
Signed this25th day of November 2009 at Saratoga, California.
Ann Sullivan, CMC
City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
12/1 Council Reorganization
12/2 Regular Meeting – Joint Meeting with Planning Commission
12/16 Regular Meeting
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2009