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HomeMy WebLinkAbout104-Attachment C - Council Agency & Adhoc Summary.pdf Saratoga City Council Committee/Agency Information Sheet Association of Bay Area Government (ABAG) ABAG is the Regional Planning Agency for the nine County Bay Areas. Executive Board meetings are held quarterly, however a representative appointed by the Santa Clara Cities Association represents Saratoga along with other cities in Santa Clara County. The only meeting a Councilmember may actually need to attend is the annual General Assembly held in Oakland in the spring, date and time to be announced. Hakone Foundation Board According to the Lease Agreement between the City of Saratoga and the Hakone Foundation that was signed on October 18, 2000 the Vice Mayor will serve on Hakone Board and the Mayor will serve on the Executive Committee of the Foundation. The Board meets quarterly at 12 noon. at the Cultural Exchange Center in the gardens. The next two upcoming meetings for the Board are February 16, 2007 and May 11, 2007. KSAR Community Access CATV Foundation Board One member of the City Council, along with the City Manager, represent the City on the Community Access Television Board. Other Board members include representatives from the West Valley-Mission College District Board, one staff member from West Valley College, and three public members who must be Saratoga residents and who are selected jointly by the four City and College Board members. The CATV Board established policies and priorities for the management and operation of the local community access television station, which are then implemented by the Community Access Coordinator. KSAR is a 501c3 Board. Currently, the Board meets on the second Thursday of every month at 12:00 p.m. at City Hall. League of California Cities Peninsula Division Saratoga, by virtue of its location, is situated within the peninsula Division of the League of California Cities. The League serves to represent the interests of all California cities by advocating public policy at both the state and national levels. Official League policy is formulated through system of committees, departments and divisions, the latter of which is comprised of elected officials from each city within the division. The Peninsula Division of the League meets on an as-needed basis, generally several times each year, at a location usually within southern San Mateo County. Recycling & Waste Water Reduction Commission of SCC The Recycling and Waste Reduction Commission is the principal advisory body to City Councils and the Board of Supervisors on countywide solid waste planning issues and the Countywide Integrated Waste Management Plan. The Commission meets on the 4th Wednesday of the month at 5:30 p.m., 1735 N. First Street, Suite 301. Santa Clara County Cities Association - City Selection Committee The Cities Association serves as a forum for the 15 cities within Santa Clara County to discuss issues of mutual concern. It is staffed by Joyce Iwasakis, whose title is Executive Director. Each city is represented at meetings of the Cities Association by one city councilmember, and meeting are held on the second Thursday of every month at 7:00 p.m. at Sunnyvale City hall. Occasionally, the Cities Association will convene as the City Selection Committee to perform certain statutory obligations relating to the appointment of city representatives to various county and regional bodies such as LAFCO, the Air District Board, ect., however no additional meeting result because of this. Santa Clara County Cities Association - Joint Policy Collaborative At its July 2004 meeting, the Cities Association Board approved the establishment of a Cities Association joint economic development policy committee. This committee works collaboratively with the County/Cities Managers’ Association and the Silicon Valley Chamber of Commerce, Silicon Valley Leadership Group, and Joint Venture Silicon Valley. This committee meets 3 times this coming year on April 12, June 7, and September 12 from 4:30-6:30 pm. These 3 dates are the same as Board meetings which are scheduled to begin at 7 pm. Santa Clara County Cities Association - Legislative Task Force The Task Force is an advisory body to the Cities Association which reviews pending state and federal legislation for potential impacts to cities. Occasionally, the Task Force will recommend positions for the Cities Association and individual City Councils to take on specific legislation. The Task Force usually meets five to six times a year on the fourth Thursday of the month at 5:30 p.m. at the Sunnyvale City Hall. Santa Clara County Emergency Council (EPC) The EPC is comprised of City and County representatives who review and prioritize emergency planning efforts at the countywide level. The EPC meets quarterly at the County EOC usually on the third Thursday of the month at 12 noon. Santa Clara County Housing and Community Development (HCD) Council Committee The HCD Council Committee is comprised of local elected officials who review and recommend policies and priorities concerning the County’s Housing & Community Development, and Community Development Block Grant Programs (CDGB) to the County Board of Supervisors. The Committee’s meeting schedule varies, but it generally convenes six to eight times throughout the year at the offices of the County Housing Authority, 505 West Julian Street, San Jose. Santa Clara County Library System Joint Powers Authority Board Each city, which is a JPA member, along with the County, has a representative on the JPA Board. Board members are elected officials of the JPA member agencies. The Library JPA is the policy making and governing body of the County’s library system, of which Saratoga Community Library is a part. The Library JPA is currently meeting on a quarterly basis and they usually meet at 1:00 p.m. on Thursday afternoons. Santa Clara Valley Transportation Authority Policy Advisory Committee The VTA PAC is one of several standing advisory committees to the VTA Board of Directors. Composed of elected official representing the cities through the County, the PAC makes recommendations to the VTA Board on issues of transportation planning and programming. The VTA PAC currently meets on the second Thursday of every month at 5:00 p.m. at the VTA offices on North First Street in San Jose. Santa Clara Valley Water District Water Commission Similar to the Flood Control Zone Advisory Committees, the Water District’s Water Commission advises the Water District Board on water supply issues in Santa Clara County. The Commission is mostly made up of elected official who represent the cities within the county, although staff members appointed by their City Councils represent some cities. The Water Commission meets two or three times per year on Wednesday mornings at 9:00 a.m., also at the Rinconada Water Treatment Plant in Los Gatos. Santa Clara Water District North – Central Flood Control Zone Advisory Committee The Water District provides flood control activities throughout the county via five flood control zones which fund these activities through benefit-assessments levied against properties within each zone. The City of Saratoga is locates entirely within the North-Central Zone of the District. Each zone is served by an advisory committee of elected and appointed representatives of the cities within the zone. The purpose of the advisory committee is to formulate recommendations on flood control efforts within the zone to the Water District’s Board of Directors. The North- Central FCZ Advisory Committee generally meets four times per year in February, May, September, and November on Wednesdays at 11:30 a.m. at the Rinconada Water Treatment Plant on More Avenue in Los Gatos. Saratoga Area Senior Coordinating Council Liaison One member of the City Council serves as liaison to the SASCC Board to maintain open communications between the City and SASCC. The Board meets on the third Monday every month at 9:30 a.m. at City Hall. Saratoga Chamber of Commerce Both the Mayor and City Manager serve as ex-officio members of the Chamber of Commerce Board. Meetings will be held on the fourth Wednesday of every month at 6:00 p.m. at West Valley College-President’s Board Room. Saratoga Ministerial Association The Saratoga Ministerial Association invites representatives from all communities of faith located within the city of Saratoga to participate with them. They meet monthly on the fourth Tuesday at noon (except in July and August). The location rotates among the congregations. Their purpose is to build community and support city residents through cooperation and joint activities, including the annual Thanksgiving Day service, spring service projects (Saratoga Serves), summer block parties and other events. Saratoga Sister City Committee Liaison One member of the City Council serves as liaison to the Sister City Committee, which meets the first Tuesday of every month at 7:00 p.m. usually at the Community Center. The purpose of the Sister City Committee is to plan and carry out programs and activities, which strengthen Saratoga’s relationship with its sister, city, Muko-Shi, in Japan. West Valley Sanitation District The West Valley Sanitation District is governed by a five member board composed of one councilmember from each of the four west valley cities, and the 4th District County Supervisor. The Board meets on the second and fourth Wednesday of every month at 6:00 p.m. at the District’s Office, 110 E Sunnyoaks Avenue in Campbell. Board members are compensated $100 for each meeting attended. West Valley Solid Waste Joint Powers Authority This JPA consists of the west valley cities of Campbell, Los Gatos, Monte Sereno, and Saratoga. The JPA was formed to coordinate efforts in carrying out solid waste collection and disposal activities, and in meeting the mandates of AB939, the States’ Integrated Waste Management Act. Because the four cities have similar demographics and are served by the same solid waste hauler and disposal service, a coordinated approach to solid waste management in the west valley makes good sense. The JPA is served by an Executive Director who is a private consultant under contract and who has considerable expertise in the field of solid waste. One of their important functions the JPA performs each year is the approval of solid waste collection rates within each city. The JPA Board is composed of one councilmember from each of the four member agencies, and is currently meeting on a quarterly basis, dates to be determined, typically starting at 5:00 p.m. at Monte Sereno City Hall. City Council AdHoc Committees City/School AdHoc Committee Village AdHoc Committee Prospect Road AdHoc Highway 9 Safety Project Committee Historic Foundation