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SARATOGA CITY COUNCIL
MEETING DATE: December 2, 2009 AGENDA ITEM:
DEPARTMENT: Public Works CITY MANAGER: Dave Anderson
PREPARED BY: Rick Torres DIRECTOR: John Cherbone
SUBJECT: Annual Concrete Repair and Replacement Program -Notice of Completion
RECOMMENDED ACTION:
Move to accept the Annual Concrete Repair and Replacement Program as complete and authorize staff to
record the Notice of Completion for the construction contract.
REPORT SUMMARY:
All work for the Annual Concrete Repair and Replacement Program has been completed by the City’s
contractor, Guerra Construction Group, and has been inspected by Public Work’s staff. The scope of this
work included furnishing all materials, equipment, and labor to replace broken, lifted, and failed sections
of concrete sidewalks and curbs and gutters at various locations throughout the City.
On January 21, 2009 Council awarded a construction contract in the amount of $237,465.00 and a
contingency amount of $40,000.00 for a total contract amount of $277,465.00. The final contract amount
of for this project is $271,990.66.
In order to close out the construction contract and begin the one-year maintenance/warranty period, it is
recommended that the Council accept the project as complete. Further, it is recommended that the Council
authorize staff to record the attached Notice of Completion for the construction contract so that the
requisite 30-day Stop Notice for the filing of claims by subcontractors or material providers may
commence.
FISCAL IMPACTS:
This project was funded through the adopted CIP Budget. The remainder of the funding will be
unencumbered back into the CIP Sidewalk Fund.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
The project would not be accepted as complete and staff would notify the contractor of any additional work
required by the City Council before the project would be accepted as complete.
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ALTERNATIVE ACTION:
None in addition to the above.
FOLLOW UP ACTION:
Staff will record the Notice of Completion for the construction contracts and release the contract sureties
and retentions thirty days thereafter.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional
ATTACHMENTS:
1. Notice of Completion for the Annual Concrete Repair and Replacement Program.