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REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
December 10, 2009)
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
None
SPECIAL PRESENTATIONS
1. Video Presentation on “Saratoga Live”
Recommended action:
Listen to and view a short video presentation from Patrick and Sally O’hearn.
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
Wednesday, December 16, 2009
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
2. City Council Reorganization Minutes – December 1, 2009
Recommended action:
Approve minutes.
3. Treasurer’s Report for the Month Ended November 30, 2009
Recommended action:
Review and accept the Treasurer’s Report for the month ended November 30, 2009.
4. Review of Accounts Payable Check Registers.
Recommended action:
That the City Council accepts the Check Registers for the following Accounts
Payable cycles:
November 25, 2009
December 04, 2009
5. Resolution Adopting Council Agency Assignments and AdHoc Committee
Appointments
Recommended action:
Adopt resolution.
6. FY 2008/09 Comprehensive Annual Financial Report (CAFR).
Recommended action:
Review and accept the FY 2008/09 Comprehensive Annual Financial Report (CAFR)
7. Electrical, Gas and Telephone Service Construction for Friendship Hall, Saratoga
Prospect Center – Notice of Completion
Recommended action:
Move to accept the Electrical, Gas and Telephone Service Construction Project as
complete and authorize staff to record the Notice of Completion.
8. Offer to Dedicate Trail Easement
Recommended action:
1. Approve Offer to Dedicate Trail Easement on the property located at 22000 Via
Regina (APN 503-69-025 old, 503-69-040 new).
2. Adopt Resolution Accepting Offer to Dedicate Trail Easement.
9. Heritage Resource Inventory Update
Recommended action:
Direct Staff Accordingly
10. 2010 Hazardous Vegetation Program Commencement Resolution
Recommended action:
Adopt Resolution Declaring Hazardous Vegetation (Weeds) as Public Nuisance and
Setting Public Hearing.
11. Historical Park Landscape Project – Donation of Funds from the Saratoga Historical
Foundation
Recommended action:
1. Accept funds in the amount of $26,000 from the Saratoga Historical Foundation for
the Historical Park Landscape Project.
2. Approve Budget Resolution.
12. Development Impact Fee Report
Recommended action:
Review and accept report on the status of FY 2008/09 Development Impact Fees
13. Highway 9 Safety Improvement Project, Phase II - Cooperative Agreement and
Design Contract Approval
Recommended action:
1. Adopt a resolution authorizing the City Manager to execute a Cooperative
Agreement between the City of Saratoga, the Town of Los Gatos, and the City of
Monte Sereno for the Highway 9 Safety Improvement Project Phase II.
2. Approve an Independent Contractor Agreement with BKF Engineers for
preparation of construction documents for the Highway 9 Safety Improvement Project
Phase II and authorize the City Manager to execute the same.
3. Authorize the City Manager to sign a Letter of Understanding with the County of
Santa Clara.
14. 2009 Library Heating Venting, Air Conditioning (HVAC) Renovation Project –
Notice of Completion
Recommended action:
Move to accept the 2009 Library HVAC Renovation Project as complete and
authorize staff to record the Notice of Completion for the contract.
15. Rescind Motor Vehicle (MV) Resolution No. MV-190 Prohibiting Parking on a
Portion of Scully Avenue
Recommended action:
Move to rescind the MV Resolution restricting parking on Scully Avenue
16. Motor Vehicle (MV) Resolution Restricting Parking on Old Wood Road
Recommended action:
Move to adopt MV Resolution restricting parking on Old Wood Road.
PUBLIC HEARINGS
Items requested for continuance are subject to Council’s approval at the Council
meeting.
17. Proposed ordinance establishing the City’s ability to issue administrative citations for
violations of the Saratoga City Code.
Recommended action:
Conduct a public hearing regarding the attached ordinance establishing an
administrative citation procedure, introduce and waive the first reading of the
ordinance, and direct staff to place the ordinance on the consent calendar for adoption
at the next regularly scheduled meeting of the City Council.
18. Extension of Urgency Ordinance for Medical Marijuana Dispensaries
Recommended action:
Receive and approve this staff report regarding measures taken thus far to alleviate
the condition that led to adoption of the November 18, 2009 urgency ordinance for
medical marijuana dispensaries (MMDs) and adopt an ordinance extending for ten
months and 15 days the temporary moratorium on the establishment of MMDs.
19. Resolutions to Join CaliforniaFIRST and Authorize Sacramento County to Apply for
and Accept State Energy Program Funds on Behalf of the City of Saratoga
Recommended action:
Accept report and approve resolutions to join CaliforniaFIRST and authorize
Sacramento County to apply for and accept State Energy Program (SEP) funds on
behalf of the City of Saratoga.
OLD BUSINESS
20. Council Member Topics for January 29, 2010 Council Retreat Agenda
Recommended action:
Accept report and direct staff accordingly.
21. Santa Clara County Cities Association Policy Priorities for 2010
Recommended action:
Accept report, recommend three to five policy priority proposals for the Santa Clara
County Cities Association (SCCCA) 2010 policy priorities, and authorize staff to
return suggestions to the SCCCA Board of Directors for their January 14, 2010
meeting.
NEW BUSINESS
22. Amendment to Lease Agreement with Hakone Foundation
Recommended action:
Approve amendment to lease agreement with Hakone Foundation providing for
matching funds of $250,000 towards the cost of constructing a visitor and conference
center at Hakone Gardens.
23. City Council Mayoral Rotation Policy
Recommended action:
Accept report and direct staff accordingly.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Kathleen King
Hakone Foundation Board
West Valley Flood Control Zone & Watershed Advisory Committee
SSC Cities Association Executive Board
SCC Cities Association – Joint Economic Development Policy Committee (JEDPC)
City School Ad-Hoc
Vice Mayor Jill Hunter
Historical Foundation
Library Joint Powers Association
Santa Clara County Valley Water District Commission
Village AdHoc
Councilmember Howard Miller
Chamber of Commerce
KSAR
Santa Clara County Emergency Council
West Valley Solid Waste Joint Powers Association
Council Finance Standing Committee
Councilmember Susie Nagpal
ABAG
Comprehensive County Expressway Planning Study Policy Advisory Board (PAB)
County HCD Policy Committee
SASCC
Sister City Liaison
Village AdHoc
Councilmember Chuck Page
Hakone Foundation Executive Committee
Peninsula Division, League of California Cities
SSC Cities Association Board
SCC Cities Association Selection Committee
Valley Transportation Authority PAC
West Valley Sanitation District
West Valley Mayors and Managers Association
Council Finance Committee
City School Ad-Hoc
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the Community Development Department Director at 13777 Fruitvale Avenue,
Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently
with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any
materials distributed by staff after the posting of the agenda are made available for public review
at the office of the City Clerk at the time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council for the City of Saratoga was posted on December 10,
2009, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was
available for public review at that location. The agenda is also available on the City’s
website at www.saratoga.ca.us
Signed this 10th day of December 2009 at Saratoga, California.
Ann Sullivan, CMC
City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
1/6 CANCELLED Regular Meeting
1/20 Regular Meeting
2/3 Regular Meeting
2/17 Regular Meeting
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2010