HomeMy WebLinkAbout104-Agreement with BKF Engineers.pdf
CITY OF SARATOGA
STANDARD
INDEPENDENT CONTRACTOR AGREEMENT
THIS AGREEMENT is made at Saratoga, California by and between the CITY
OF SARATOGA, a municipal corporation ("City"), and BKF ENGINEERS,
("Contractor"), who agree as follows:
RECITALS
WHEREAS, City requires the services of a qualified contractor to provide the
work product described in Exhibit A of this Agreement; and
WHEREAS, City lacks the qualified personnel to provide the specified work
product; and
WHEREAS, Contractor is duly qualified to provide the required work
product; and
WHEREAS, Contractor is agreeable to providing such work product on the
terms and conditions hereinafter set forth.
NOW THEREFORE, the parties hereto agree as follows:
1. RESULTS TO BE ACHIEVED Subject to the terms and conditions
set forth in this Agreement, Contractor shall provide to City the work
product described in Exhibit A ("Scope of Work"). Contractor is not
authorized to undertake any efforts or incur any costs whatsoever under the
terms of this Agreement until receipt of a fully executed Purchase Order
from the Finance Department of the City of Saratoga.
2. TERM The term of this Agreement commences on December
1st, 2009 and extends through November 30, 2010 or the completion of the
project, whichever occurs first, unless it is extended by written mutual
agreement between the parties, provided that the parties retain the right to
terminate this Agreement as provided in Exhibit D at all times.
3. PAYMENT City shall pay Contractor for work product produced
pursuant to this Agreement at the time and in the manner set forth in
Exhibit B ("Payment"). The payments specified in Exhibit B shall be the only
payments to be made to Contractor in connection with Contractor's
completion of the Scope of Work pursuant to this Agreement. Contractor
shall submit all billings to City in the manner specified in Exhibit B; or, if no
manner is specified in Exhibit B, then according to the usual and customary
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 1 of 84
procedures and practices which Contractor uses for billing clients similar to
City.
4. FACILITIES AND EQUIPMENT Except as set forth in Exhibit C
("Facilities and Equipment"), Contractor shall, at its sole cost and expense,
furnish all facilities and equipment, which may be required for completing
the Scope of Work pursuant to this Agreement. City shall furnish to
Contractor only the facilities and equipment listed in Exhibit C according to
the terms and conditions set forth in Exhibit C.
5. GENERAL PROVISIONS City and Contractor agree to and shall
abide by the general provisions set forth in Exhibit D ("General Provisions").
In the event of any inconsistency between said general provisions and any
other terms or conditions of this Agreement, the other term or condition
shall control insofar as it is inconsistent with the General Provisions.
6. EXHIBITS All exhibits referred to in this Agreement are attached
hereto and are by this reference incorporated herein and made a part of this
Agreement.
7. CONTRACT ADMINISTRATION This Agreement shall be
administered on behalf of City by Dave Anderson ("Administrator"). The
Administrator has complete authority to receive information, interpret and
define City's policies consistent with this Agreement, and communicate with
Contractor concerning this Agreement. All correspondence and other
communications shall be directed to or through the Administrator or his or
her designee.
8. NOTICES All notices or communication concerning a party's
compliance with the terms of this Agreement shall be in writing and may be
given either personally, by certified mail, return receipt requested, or by
overnight express carrier. The notice shall be deemed to have been given
and received on the date delivered in person or the date upon which the
postal authority or overnight express carrier indicates that the mailing was
delivered to the address of the receiving Party. The Parties shall make good
faith efforts to provide advance courtesy notice of any notices or
communications hereunder via telefacsimile. However, under no
circumstances shall such courtesy notice satisfy the notice requirements set
forth above; nor shall lack of such courtesy notice affect the validity of
service pursuant to the notice requirement set forth above. Any Party
hereto, by giving ten (10) days written notice to the other, may designate any
other address as substitution of the address to which the notice or
communication shall be given. Notices or communications shall be given to
the Parties at the addresses set forth below until specified otherwise in
writing:
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 2 of 84
Notices to Contractor shall be sent to:
Natalina Bernardi
BKF Engineers
4670 Willow Road, Suite 250
Pleasanton, CA 94588
Notices to City shall be sent to:
Public Works Director
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
With a copy (which copy shall not constitute notice) to:
City Clerk
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
9. ENTIRE AGREEMENT This Agreement supersedes any and all
agreements, either oral or written, between the parties hereto with respect to
Contractor's completion of the Scope of Work on behalf of City and contains
all of the covenants and agreements between the parties with respect to the
rendering of such services in any manner whatsoever. Each party to this
Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone
acting on behalf of any party, which are not embodied herein, and that no
other agreement, statement or promise not contained in this Agreement
shall be valid or binding. No amendment, alteration, or variation of the
terms of this Agreement shall be valid unless made in writing and signed by
the parties hereto.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
CONTRACTOR:
By: ________________________________ Date: _________________
Print Name:
Position:
City of Saratoga: Independent Contractor Agreement
Highway 9 Phase II Page 3 of 84
CITY OF SARATOGA, a municipal corporation
By: __________________________________ Date: __________________
Name: Dave Anderson
Title: City Manager
APPROVED AS TO FORM:
By: _______________________________ Date: ___________________
City Attorney
Attachments
Exhibit A -- Scope of Work
Exhibit B -- Contract Payment and Reporting Schedule
Exhibit C -- Facilities and Equipment
Exhibit D -- General Provisions
Exhibit E -- Insurance Requirements
Exhibit F – Caltrans Forms
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 4 of 84
EXHIBIT A
SCOPE OF WORK
See attached detail Scope of Services.
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 5 of 84Exhibit A
Hwy 9 Safety Improvements Phase 2 -Scope of Services
BKF Job No. 20076049
October 19, 2009
Page 1 of 6
P:\Eng07\076049\Fee Proposal\Scope\Scope 10-15-09.doc
EXHIBIT A
SCOPE OF SERVICES
Prepared for: Hwy 9 Safety Improvements – Phase 2
City of Saratoga Los Gatos, and Monte Sereno
TASK 1 -PROJECT MANAGEMENT/TEAM LEADERSHIP
1.1 PROJECT KICK-OFF MEETING: Notify affected agencies and administer a project
“kick-off” meeting. This meeting to gain initial input about project goals, timetable,
contacts, responsibilities, and schedules. BKF will document the meeting and distribute a
meeting summary and participant list to attendees for review and comments.
1.2 PUBLIC MEETINGS: Two public meetings are anticipated during the project, one in
Saratoga and one in Monte Sereno. It is anticipated the City will secure a location and
time for the meetings as well as provide the necessary public notification. BKF will attend
and lead the public forum. BKF will document the public comments and prepare a
meeting summary for distribution to the design team and public agencies.
1.3 COORDINATE DESIGN WITH TEAM MEMBERS AND CONSULTANTS: Meet
with the design team and Client representatives to refine the project scope and establish the
design schedule including milestones. Convey specific design demands to team members
and consultants so as to achieve the desired product of the client. Manage the design team
relating to the scope, schedule and design fee of the project.
TASK 2 -PRELIMINARY INVESTIGATIONS, DATA COLLECTIONS, AND
CONCEPTUAL DESIGN ALTERNATIVES
2.1 TOPOGRAPHIC SURVEYING: Topographic features will be defined by spot elevations
on sections at approx. 50’ intervals and conform locations. Planimetric features such as
curbs, walks, driveways, buildings, fences, walls, signs, trees and utility structures will be
measured. Utility lines will be plotted from record information provided and surface
evidence. The limits of the topographic survey will be from the shoulder of Hwy 9 to the
approximate Caltrans Right of Way adjacent to the 14 proposed design segments. Aerial
surveys provided by the City will be incorporated in the background of the topographic
base maps. Project base sheets will be prepared using the existing available information
from agencies and the topographic surveys. No boundary survey is included in this Scope
of Work.
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 6 of 84Exhibit A
Hwy 9 Safety Improvements Phase 2 -Scope of Services
BKF Job No. 20076049
October 19, 2009
Page 2 of 6
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2.2 CONDUCT GEOTECHNICAL INVESTIGATIONS TO SUPPORT RETAINING
WALLS:
2.2.1.Research and Data Collection: Review of additional available geologic and soil
literature in the vicinity of the site including review of any as-built drawings and
existing LOTB.
Permits/USA Clearances: We will comply with local permit requirements. We assume
that a Caltrans and any private encroachment permit will be provided by the Agency.
We will field locate the borings and call for USA clearance.
2.2.2.Field Exploration: The boring program is provided in the table below.
Project Element Number of
Borings
Approximate
Depths
Segment 1, 2 & 3 - Primarily roadway work. 5 3’
Segments 4-14, retaining walls (6400 feet)21 15’
These explorations will provide an evaluation of subsurface conditions for the proposed
roadway portion and the retaining wall foundations of the project. The boring locations
will depend upon the available access and any boring data from previous studies. We
anticipate using a truck mounted drill rig for our work. Some traffic control is assumed
at this time in areas where necessary.
Classify and continuously log subsurface soil conditions encountered in each test
boring at the time of drilling. Obtain "relatively undisturbed" and bulk samples of
substrata from test borings. The borings will be drilled and capped in accordance with
the permit requirements. Generally the borings are required to be backfilled with
cement grout.
2.2.3.Laboratory Testing: Perform laboratory tests on representative soil samples such
as moisture density, unconfined compression, gradation analyses, R-value tests,
corrosion tests and Plasticity Index test, as necessary.
2.2.4.Soils Analysis/Evaluation: Perform engineering analyses and develop design
recommendations for the proposed retaining walls and new pavement design.
There may be a need to review with Caltrans (Type selection) of any non-standard
walls that may be proposed for the project.
2.2.5.Prepare Draft Geotechnical Design and Materials Report: Prepare preliminary
recommendations for retaining walls and for pavement sections as per Caltrans
guidelines.
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 7 of 84Exhibit A
Hwy 9 Safety Improvements Phase 2 -Scope of Services
BKF Job No. 20076049
October 19, 2009
Page 3 of 6
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2.2.6.Prepare Final Geotechnical Design and Materials Report: Prepare detail report
including design recommendations for embankment foundation, parking facility,
and pavement sections. Also specified in the report will be information on
recommended slopes, groundwater conditions, corrosion evaluations, etc.
2.2.7.Using the project plans as a base map, we will provide boring logs, unless
otherwise specified standard LOTB will be provided.
2.2.8.Design Review Consultation through final design. Assist design team during
design review process and attend meetings(if necessary)
2.3 GATHER SITE INFORMATION. Retrieve existing site improvement plans, CAD files,
and relative information regarding existing site conditions. Using record plans, maps and
studies (provided by agencies) update and supplement the project base sheets.
2.4 UTILITY COORDINATION: Request information from dry utilities (electric, gas,
telephone, cable) on existing facilities, maps and discuss any possible capital
improvements within the project limits. Coordinate with wet utilities (water, sewer, and
storm drain) to gather existing facility maps and discuss any possible capital
improvements or replacement of existing facilities in the project limits.
2.5 DEVELOP CONCEPTS: Using the project base sheets, the design team will begin
preparation of conceptual design alternatives for each segment for the project showing:
2.5.1.Approximate location of improvements and impacts to existing facilities,
properties, and vegetation
2.5.2.Cross Sections and details at critical locations showing both the vertical and
horizontal opportunities and constraints
2.5.3.Use of non-standard retaining walls will require coordination and approval from
Caltrans, including preparation of a Retaining Wall Type Selection Memorandum
and attendance of a Type Selection Meeting.
2.6 CONCEPTUAL SITE WALK: BKF will conduct a site walk with the City to evaluate the
viability of the design concepts generated in Task 2.5.
2.7 REFINE CONCEPTS: The design team will refine the conceptual alternatives based on
the results from the site walk.
2.8PUBLIC MEETING PREPARATION: BKF will prepare exhibits of the project
alternatives for presentation at two public meetings. The exhibits will show information
about potential impacts to properties adjacent to the project. Conceptual construction
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 8 of 84Exhibit A
Hwy 9 Safety Improvements Phase 2 -Scope of Services
BKF Job No. 20076049
October 19, 2009
Page 4 of 6
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costs associated with each alternative will be available at the meetings so the public can
understand the financial constraints.
TASK 3 -60 % CONSTRUCTION DOCUMENT PLAN PACKAGE
3.1 CONCEPT REFINEMENT: Design team will summarize the input generated from the
Public Meetings in Task II. Using this input, new conceptual designs will be prepared and
evaluated.
3.2 CONCEPTUAL PLAN SUBMITTAL: The design team will submit to the City a revised
conceptual plan package for review and comment.
3.3 CITY MEETING: BKF will meet with the City and the agencies to discuss, modify and
agree to the preferred alternative for each segment. These concepts will be used for the
basis of design for the remainder of the project.
3.4 CEQA DOCUMENTS: Environmental consultant will conduct a site walk with design
team and city. Environmental consultant will attend field review meeting with Caltrans.
3.5 60% PLAN, SPECIFICATIONS, AND ESTIMATES: Using the concepts agreed upon in
Task 3.3, the design team will prepare a 60% Construction Document Plan Package which
will include:
3.5.1.Cover Sheet, General Notes, and Key Maps
3.5.2.Prepare 1” = 20’ scale plan view design sheets showing:
3.5.2.1.Demolition identifying specific items that are to be removed, relocated, or
salvaged by the contractor showing type and limits to be removed
3.5.2.2.Layout showing horizontal alignments
3.5.2.3.Grading for vertical control of improvements
3.5.3.Retaining wall plan and profile sheets showing location and heights of walls
3.5.4.Details and Sections showing cross sections and details at key locations to clearly
indicate the intent of the design
3.5.5.Traffic Handling Plan showing the phasing and type of traffic handling to be used
during construction for segments adjacent to the roadway or pedestrian traveled
way.
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 9 of 84Exhibit A
Hwy 9 Safety Improvements Phase 2 -Scope of Services
BKF Job No. 20076049
October 19, 2009
Page 5 of 6
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3.5.6.Outline of Technical Specifications for the project
3.5.7.Prepare Construction Cost Estimate using the 60% Plans and Specifications
3.6 60% PS&E SUBMITTAL: The Design team will assemble and coordinate an in-house
Quality Control review of the 60% PS&E package. The team will refine the package and
submit to the City for review and comment
3.7 60% PS&E REVIEW MEETING: The design team will meet with the City to discuss
their internal review and comments. Items needing additional clarification will be
identified and addressed by the team.
3.8 SITE VISITS: BKF in coordination with City Staff will meet with the property owners
adjacent to the project limits on-site to discuss and identify concerns. BKF will summarize
the property owners concerns and submit to the City for direction on whether or not to
incorporate into the 60% PS&E design.
TASK 4 -90 % CONSTRUCTION DOCUMENT PLAN PACKAGE
4.1 CITY MEETING: BKF will meet with the City to discuss the findings of the meetings
conducted with the individual property owners. Items discussed in the field will be
evaluated and the possibility of incorporation into the construction documents determined.
4.2 90% PS&E PACKAGE: Revise 60% PS&E Plan Package incorporating written
comments provided by City and prepare 90% PS&E Package which will include:
4.2.1.Cover Sheet, General Notes, and Key Maps
4.2.2.Prepare 20 scale Plan view design sheets showing:
4.2.2.1.Demolition
4.2.2.2.Layout
4.2.2.3.Grading
4.2.3.Retaining wall plan and profile sheets
4.2.4.Details and Sections sheets necessary to show intent of design
4.2.5.Traffic Handling Plans
4.2.6.Specifications
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 10 of 84Exhibit A
Hwy 9 Safety Improvements Phase 2 -Scope of Services
BKF Job No. 20076049
October 19, 2009
Page 6 of 6
P:\Eng07\076049\Fee Proposal\Scope\Scope 10-15-09.doc
4.2.7.Construction Cost Estimate based on 90% Plans and Specifications
4.3 90% PS&E SUBMITTAL: The design team will assemble and coordinate an in-house
quality control review of the 90% PS&E package. The team will update the package and
submit to the City for review and comment.
4.4 REVIEW MEETING: BKF will meet with the City to discuss 90% PS&E review
comments.
TASK 5 -100 % CONSTRUCTION DOCUMENT PLAN PACKAGE
5.1 100% PS&E PLAN PACKAGE: Modify the 90% PS&E Plan Package incorporating
written comments on the provided by City and prepare 100% PS&E Package for bidding.
5.2 100% PS&E SUBMITTAL: The design team will assemble the final PS&E Bid Ready
documents and provide the City the package in both hard copy and electronic form (PDF,
MS Word, MS Excel, and AutoCAD).
TASK 6 -BIDDING PHASE
6.1 PRE-BID MEETING. Administer and record pre-bid Meeting.
6.2 DESIGN CLARIFICATIONS. During the bidding phase, provide office consultation to
bidding contractors. Provide formal clarifications issued in writing to all bidding
contractors.
TASK 7 -CONSTRUCTION SERVICES
7.1 PRE-CONSTRUCTION MEETING. Attend and document Pre-construction meeting
with agencies, contractor and utility companies.
7.2 SITE MEETINGS: Attend site meetings as coordinated by the City for individual
property owners adjacent to the project. Meeting will be to discuss the construction efforts
and identify any concerns.
7.3 RFI and CHANGE ORDERS: The design team will review and respond promptly to
contractor RFI submitted via the City’s Construction Manager. Change Orders submitted
to the City will be evaluated by the design team.
7.4 RECORD DRAWINGS: Prepare record drawings based on the City supplied
Contractor’s red lined drawings for each segment. Record Drawings will be provided to
the City on Mylar as well as an electronic copy in AutoCAD format.
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 11 of 84Exhibit A
BKF Engineers
1650 Technology Drive, Suite 200
San Jose, CA 95110
Tel 408.467.9100, Fax 408.467.9199
Revised: 11/2/09
Hwy 9 Safety Improvements Project Phase 2
Task 1 Project Management/Team Leadership
Task 2 Preliminary Investigations, Data Collection, and Conceptual Design Alternatives
Task 3 60% Construction Documents Package Preparation
Task 4 90% Construction Documents Package Preparation
Task 5 100% Construction Documents Package Preparation
Task 6 Bidding Services
Task 7 Construction Services
TASK PIC PM Eng III Eng II Eng I Tech Draft Surv Total Cost
Rate/hr 188$158$132$116$101$-$-$227$Hours
Task 1 0 86 0 0 0 0 0 0 86 13,588$
Task 2 14 84.5 27 36 267 0 0 118 546.5 77,476$
Task 3 14 121 26 32 411 0 0 12 616 73,129$
Task 4 15 65 6 54 392 0 0 8 540 61,554$
Task 5 14 35 0 8 190 0 0 0 247 28,280$
Task 6 0 21 14 0 14 0 0 0 49 6,580$
Task 7 0 36 14 0 42 0 0 0 92 11,778$
BKF 57 448.5 87 130 1316 0 0 138 2,176.5
Subtotal $10,716 $70,863 $11,484 $15,080 $132,916 $0 $0 $31,326 272,385$
Reimbursable Expenses:
Printing 4.0% of professional fees 10,895$
Delivery/ Mileage 4.0% of professional fees 10,895$
Total Reimbursable Budget 21,791$
Subconsultants:
1 David Powers and Associates - Environmental Engineering 42,000$
2 Biggs Cardosa Associates - Structural Engineering - Retaining Walls Only 122,962$
3 Parikh Consultants Inc - Geotechnical Engineering (Retaining Walls)39,100$
Total Subconsultant Budget 204,062$
Total Budget 498,238$
Legend
PIC Principal in Charge Eng III Engineer III Eng I Engineer I
PM Project Manager Eng II Engineer II Surv Survey Field Crew
See Page 2 for Project Assumptions and Exclusions.
(All Segments without San Tomas Aquino Creek Bridge)
Highway 9 Safety Improvements Project Phase 2
City of Saratoga, Town of Los Gatos, and City of Monte Sereno
Scope of Fee and Services
SUMMARY OF FEES & HOURS
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Page1 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 12 of 84Exhibit A
Project Assumptions and Exclusions:
1. It is assumed that the design work will be completed in one phase.
2. It is assumed that the retaining walls will be located within Caltrans ROW and are subject to Caltrans review and approval.
3. Retaining walls are assumed to incorporate baseline aesthetic treatments in the form of colored concrete and/or standard
retaining walls. Enhanced aesthetic treatments beyond baseline concepts for retaining walls is outside the scope and shall be
considered extra work.
4. The geotechnical program will be in accordance with Caltrans standards and borings are generally required at about 300' spacing.
Considering the uniform cuts and relatively short heights the boring are proposed to be spaced at about 400 feet. The borings
are estimated to be 3 times the height and therefore the maximum depth is about 15 feet.
5. Project will not include work within creeks, drainages or wetlands. It is anticipated the San Tomas Aquino Creek crossing
will not be included in this phase of work.
6. Project qualifies for a Categorical Exemption under CEQA. It is anticipated that a new Field Review will be necessary.
7. Assume the project NEPA is complete. Scope of work assumes no studies or tasks for NEPA since Caltrans has completed
NEPA process (Categorical Exclusion dated 2/8/08).
8. Surveys for threatened /endangered/ special status species will not be needed
9. Surface archeological testing will not be required.
10. Historic evaluations of structures and/or buildings will not be required.
11. No cultural resources will be impacted by the project
12. This proposal does not anticipate any acquisition needs and does not include any fees associated with fee acquisition, legal
descriptions, boundary or right or way surveys.
13. The need of this project is based on safety; operational analysis, including traffic counts, modeling, and forecasting is
excluded.
14. Any design for 3rd party utility relocation (telephone, communications, PG&E, etc.) shall be considered extra work.
15. It is anticipated that pedestrian access for segment 9 will be provided by an ADA accessible walkway. Any additional
structural requirements for ramps, retaining walls, or miscellaneous access structures shall be considered extra work.
16. It is assumed that the Project will not require preparation of a DIB 78.
17. It is assumed that the Project will not require preparation of a Longitudinal or Transversal Utility Exception Report
18. It is assumed that the project will not require modifications to signalized intersections.
19. It is assumed that the Project will not require preparation of a Traffic Management Plan
20. It is assumed that the Project will not require preparation of a Hydraulic/Floodplain Study Report
21. It is assumed that the City of Saratoga will be CEQA Lead Agency
22. Project design units will be imperial (feet).
23. It is assumed that the Project will not require Caltrans' ABC Mapping.
24. Potholing has been excluded from this scope of fee and services.
25. This proposal does not include any intersection modifications at Hwy 9 and Austin or Hwy 9 and Quito including any modifications
to the existing traffic signals.
26. It is assumed that no utility relocation plans or coordination will be necessary.
27. Project will not impact parks
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Page2 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 13 of 84Exhibit A
SUMMARY OF FEES & HOURS BKF Engineers
Scope of Fee and Services 1650 Technology Drive, Suite 200
San Jose, CA 95110
City of Saratoga, Town of Los Gatos, and City of Monte Sereno Tel 408.467.9100, Fax 408.467.9199
Highway 9 Safety Improvements Project Phase 2
Hwy 9 Safety Improvements Project Phase 2 - Segment 1: Vickery to Mendelsohn
Task 1 Project Management/Team Leadership
Task 2 Preliminary Investigations, Data Collection, and Conceptual Design Alternatives
Task 3 60 % Construction Documents Package Preparation
Task 4 90% Construction Documents Package Preparation
Task 5 100% Construction Documents Package Preparation
Task 6 Bidding Services
Task 7 Construction Services
TASK PIC PM Eng III Eng II Eng I Tech Draft Surv Total Cost
Rate/hr 188$158$132$116$101$-$-$227$Hours
Task 1 0 6 0 0 0 0 0 0 6 948$
Task 2 1 5 1 0 11 0 0 4 22 3,129$
Task 3 1 4 1 0 15 0 0 0 21 2,467$
Task 4 1 3 0 2 12 0 0 0 18 2,106$
Task 5 1 1 0 0 8 0 0 0 10 1,154$
Task 6 0 1.5 1 0 1 0 0 0 4 470$
Task 7 0 1.5 1 0 3 0 0 0 6 672$
BKF 4 22 4 2 50 0 0 4 86
Subtotal $752 $3,476 $528 $232 $5,050 $0 $0 $908 10,946$
Reimbursable Expenses:
Printing 4.0% of professional fees 438$
Delivery/ Mileage 4.0% of professional fees 438$
Total Reimbursable Budget 876$
Subconsultants:
1 David Powers and Associates - Environmental Engineering 3,000$
2 Biggs Cardosa Associates - Structural Engineering -$
3 Parikh Consultants Inc - Geotechnical Engineering - See Option Services on Summary Page -$
Total Subconsultant Budget 3,000$
Total Budget 14,822$
Legend
PIC Principal in Charge Eng I Engineer I
PM Project Manager Surv Survey Field Crew
Eng III Engineer III
Eng II Engineer II
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Segment 1 Page3 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 14 of 84Exhibit A
Task 1 Project Management/Team Leadership
Task 1.1 Kick-Off Meeting
Task 1.2 Public Meetings (2 Total)
Task 1.3 Coordinate Design with Team Members and Consultants
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 1.1 1 1 158$
Task 1.2 1 1 158$
Task 1.3 4 4 632$
Subtotal 060000006 948$
Task 2 Preliminary Investigations, Data Collection, and Conceptual Design Alternatives
Task 2.1 Conduct Topographic Survey to supplement Planimetric Mapping (NAD 1983 & NAVD 1988)
Task 2.2 Conduct Geotechnical Investigations to support Retaining Walls
Task 2.3 Request/Collect/Review available CT and City As-Builts, R/W Record Maps, and other Project Improvements Plans
Task 2.4 Request/Collect/Review Available Utility Record Information (as needed)
Task 2.5 Develop Conceptual Design Alternatives
Task 2.6 Perform Site Visit with City to Verify Conceptual Design Alternatives
Task 2.7 Refine Conceptual Design Alternatives
Task 2.8 Prepare Exhibits for Public Meeting
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 2.1 1 1 46 1,167$
Task 2.2 Parikh Consultants, Inc.(see fee under optional services in summary)0 -$
Task 2.3 1 1 101$
Task 2.4 1 1 2 233$
Task 2.5 11 2 4 548$
Task 2.6 1 1 158$
Task 2.7 1 4 5 562$
Task 2.8 1 2 3 360$
Subtotal 15101100422 3,129$
Task 3 60 % Construction Documents Package Preparation
Task 3.1 Refine Conceptual Design Alternatives to incorporate Public Input
Task 3.2 Submit Refined Concept Design to City for Review
Task 3.3 Meet with City to confirm final Conceptual Design
Task 3.4 Prepare CEQA Categorical Exemption
Task 3.5 Prepare 60% PS&E Documents
Task 3.5.1 Prepare Cover Sheet, General Notes and Key Maps
Task 3.5.2 Prepare Plan View Design Drawings
Task 3.5.3 Prepare Retaining Wall Plans including profiles
Task 3.5.4 Prepare Detail Sheets and Sections
Task 3.5.5 Prepare Traffic Handling Plan
Task 3.5.6 Prepare Outline of Specifications
Task 3.5.7 Prepare Construction Cost Estimate
Task 3.6 Submit 60 % PS&E Package to City for Review
Task 3.7 Meet with City to discuss 60% Review Comments
Task 3.8 Site Visits with Property Owners On-Site (1 Individual Owner anticipated)
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 3.1 1 2 3 334$
Task 3.2 1 1 101$
Task 3.3 0.5 0.5 79$
Task 3.4 David Powers and Associates(see fee in summary)-$
Task 3.5 11 10 12 1,356$
Task 3.6 1 2 3 360$
Task 3.7 0.5 0.5 79$
Task 3.8 1 1 158$
Subtotal 14101500021 2,467$
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Segment 1 Page4 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 15 of 84Exhibit A
Task 4 90% Construction Documents Package Preparation
Task 4.1 Meet with City to discuss Site Visit comments determine viability
Task 4.2 Incorporate 60% Review comments and Prepare 90% PS&E Package
Task 4.3 Submit 90 % PS&E Package to City for Review
Task 4.4 Meet with City to discuss 90% Review Comments
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 4.1 0.5 0.5 79$
Task 4.2 11 2 10 14 1,588$
Task 4.3 1 2 3 360$
Task 4.4 0.5 0.5
Subtotal 13021200018 2,106$
Task 5 100% Construction Documents Package Preparation
Task 5.1 Incorporate 90% Review comments and Prepare 100% PS&E Package for Bidding
Task 5.2 Submit 100 % PS&E to City for Bidding
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 5.1 11 6 8 952$
Task 5.2 2 2 202$
Subtotal 1100800010 1,154$
Task 6 Bidding Services
Task 6.1 Assist City in Bidding period and attend Pre-Bid Meeting
Task 6.2 Provide Clarifications to Bidding Documents per Contractor Inquires
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 6.1 0.5 0.5 79$
Task 6.2 11 1 3 391$
Subtotal 0 1.51010003.5 470$
Task 7 Construction Services
Task 7.1 Attend Pre-Construction Meeting
Task 7.2 Site Visits with Property Owners On-Site (1 Individual Owner anticipated)
Task 7.3 Respond to RFIs and evaluate Change Orders
Task 7.4 Prepare Record Drawings based on red lines provided by City
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 7.1 0.5 0.5 79$
Task 7.2 0.5 0.5 79$
Task 7.3 0.51 1 2.5 312$
Task 7.4 2 2 202$
Subtotal 0 1.51030005.5 672$
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Segment 1 Page5 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 16 of 84Exhibit A
SUMMARY OF FEES & HOURS BKF Engineers
Scope of Fee and Services 1650 Technology Drive, Suite 200
San Jose, CA 95110
City of Saratoga, Town of Los Gatos, and City of Monte Sereno Tel 408.467.9100, Fax 408.467.9199
Highway 9 Safety Improvements Project Phase 2
Hwy 9 Safety Improvements Project Phase 2 - Segment 2: Three Oaks - Fruitvale
Task 1 Project Management/Team Leadership
Task 2 Preliminary Investigations, Data Collection, and Conceptual Design Alternatives
Task 3 60 % Construction Documents Package Preparation
Task 4 90% Construction Documents Package Preparation
Task 5 100% Construction Documents Package Preparation
Task 6 Bidding Services
Task 7 Construction Services
TASK PIC PM Eng III Eng II Eng I Tech Draft Surv Total Cost
Rate/hr 188$158$132$116$101$-$-$227$Hours
Task 1 0 6 0 0 0 0 0 0 6 948$
Task 2 1 6.5 1 8 23 0 0 8 48 6,414$
Task 3 1 15 1 2 29 0 0 0 48 5,851$
Task 4 1 4 0 6 34 0 0 0 45 4,950$
Task 5 1 2 0 0 18 0 0 0 21 2,322$
Task 6 0 1.5 1 0 1 0 0 0 4 470$
Task 7 0 7 1 0 3 0 0 0 11 1,541$
BKF 4 42 4 16 108 0 0 8 182
Subtotal $752 $6,636 $528 $1,856 $10,908 $0 $0 $1,816 22,496$
Reimbursable Expenses:
Printing 4.0% of professional fees 900$
Delivery/ Mileage 4.0% of professional fees 900$
Total Reimbursable Budget 1,800$
Subconsultants:
1 David Powers and Associates - Environmental Engineering 3,000$
2 Biggs Cardosa Associates - Structural Engineering -$
3 Parikh Consultants Inc - Geotechnical Engineering - See Option Services on Summary Page -$
Total Subconsultant Budget 3,000$
Total Budget 27,296$
Legend
PIC Principal in Charge Eng I Engineer I
PM Project Manager Surv Survey Field Crew
Eng III Engineer III
Eng II Engineer II
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Segment 2 Page6 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 17 of 84Exhibit A
Task 1 Project Management/Team Leadership
Task 1.1 Kick-Off Meeting
Task 1.2 Public Meetings (2 Total)
Task 1.3 Coordinate Design with Team Members and Consultants
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 1.1 1 1 158$
Task 1.2 1 1 158$
Task 1.3 4 4 632$
Subtotal 060000006 948$
Task 2 Preliminary Investigations, Data Collection, and Conceptual Design Alternatives
Task 2.1 Conduct Topographic Survey to supplement Planimetric Mapping (NAD 1983 & NAVD 1988)
Task 2.2 Conduct Geotechnical Investigations to support Retaining Walls
Task 2.3 Request/Collect/Review available CT and City As-Builts, R/W Record Maps, and other Project Improvements Plans
Task 2.4 Request/Collect/Review Available Utility Record Information (as needed)
Task 2.5 Develop Conceptual Design Alternatives
Task 2.6 Perform Site Visit with City to Verify Conceptual Design Alternatives
Task 2.7 Refine Conceptual Design Alternatives
Task 2.8 Prepare Exhibits for Public Meeting
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 2.1 1.5 1 8 10.5 2,154$
Task 2.2 Parikh Consultants, Inc.(see fee under optional services in summary)0
Task 2.3 1 1 101$
Task 2.4 1 1 2 233$
Task 2.5 12 4 12 19 2,180$
Task 2.6 1 1 158$
Task 2.7 1 24 7 794$
Task 2.8 1 24 7 794$
Subtotal 1 6.518 2300847.5 6,414$
Task 3 60 % Construction Documents Package Preparation
Task 3.1 Refine Conceptual Design Alternatives to incorporate Public Input
Task 3.2 Submit Refined Concept Design to City for Review
Task 3.3 Meet with City to confirm final Conceptual Design
Task 3.4 Prepare CEQA Categorical Exemption
Task 3.5 Prepare 60% PS&E Documents
Task 3.5.1 Prepare Cover Sheet, General Notes and Key Maps
Task 3.5.2 Prepare Plan View Design Drawings
Task 3.5.3 Prepare Retaining Wall Plans including profiles
Task 3.5.4 Prepare Detail Sheets and Sections
Task 3.5.5 Prepare Traffic Handling Plan
Task 3.5.6 Prepare Outline of Specifications
Task 3.5.7 Prepare Construction Cost Estimate
Task 3.6 Submit 60 % PS&E Package to City for Review
Task 3.7 Meet with City to discuss 60% Review Comments
Task 3.8 Site Visits with Property Owners On-Site (11 Individual Owners anticipated)
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 3.1 1 2 3 334$
Task 3.2 1 1 101$
Task 3.3 0.5 0.5 79$
Task 3.4 David Powers and Associates(see fee in summary)0
Task 3.5 12 2 24 29 3,160$
Task 3.6 1 2 3 360$
Task 3.7 0.5 0.5 79$
Task 3.8 11 11 1,738$
Subtotal 115122900048 5,851$
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Segment 2 Page7 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 18 of 84Exhibit A
Task 4 90% Construction Documents Package Preparation
Task 4.1 Meet with City to discuss Site Visit comments determine viability
Task 4.2 Incorporate 60% Review comments and Prepare 90% PS&E Package
Task 4.3 Submit 90 % PS&E Package to City for Review
Task 4.4 Meet with City to discuss 90% Review Comments
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 4.1 0.5 0.5 79$
Task 4.2 12 6 32 41 4,432$
Task 4.3 1 2 3 360$
Task 4.4 0.5 0.5 79$
Subtotal 14063400045 4,950$
Task 5 100% Construction Documents Package Preparation
Task 5.1 Incorporate 90% Review comments and Prepare 100% PS&E Package for Bidding
Task 5.2 Submit 100 % PS&E to City for Bidding
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 5.1 11 16 18 1,962$
Task 5.2 1 2 3 360$
Subtotal 12001800021 2,322$
Task 6 Bidding Services
Task 6.1 Assist City in Bidding period and attend Pre-Bid Meeting
Task 6.2 Provide Clarifications to Bidding Documents per Contractor Inquires
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 6.1 0.5 0.5 79$
Task 6.2 11 1 3 391$
Subtotal 0 1.51010003.5 470$
Task 7 Construction Services
Task 7.1 Attend Pre-Construction Meeting
Task 7.2 Site Visits with Property Owners On-Site (11 Individual Owners anticipated)
Task 7.3 Respond to RFIs and evaluate Change Orders
Task 7.4 Prepare Record Drawings based on red lines provided by City
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 7.1 0.5 0.5 79$
Task 7.2 6 6 948$
Task 7.3 0.51 1 2.5 312$
Task 7.4 2 2 202$
Subtotal 0710300011 1,541$
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Segment 2 Page8 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 19 of 84Exhibit A
SUMMARY OF FEES & HOURS BKF Engineers
Scope of Fee and Services 1650 Technology Drive, Suite 200
San Jose, CA 95110
City of Saratoga, Town of Los Gatos, and City of Monte Sereno Tel 408.467.9100, Fax 408.467.9199
Highway 9 Safety Improvements Project Phase 2
Hwy 9 Safety Improvements Project Phase 2 - Segment 3: Fruitvale - Via Colina
Task 1 Project Management/Team Leadership
Task 2 Preliminary Investigations, Data Collection, and Conceptual Design Alternatives
Task 3 60 % Construction Documents Package Preparation
Task 4 90% Construction Documents Package Preparation
Task 5 100% Construction Documents Package Preparation
Task 6 Bidding Services
Task 7 Construction Services
TASK PIC PM Eng III Eng II Eng I Tech Draft Surv Total Cost
Rate/hr 188$158$132$116$101$-$-$227$Hours
Task 1 0 6 0 0 0 0 0 0 6.0 948$
Task 2 1 6 2 2 21 0 0 16 48.0 7,385$
Task 3 1 12 1 2 28 0 0 0 44.0 5,276$
Task 4 1 4 0 4 34 0 0 0 43.0 4,718$
Task 5 1 2 0 2 18 0 0 0 23.0 2,554$
Task 6 0 1.5 1 0 1 0 0 0 3.5 470$
Task 7 0 5 1 0 3 0 0 0 9.0 1,225$
BKF 4 36.5 5 10 105 0 0 16 176.5
Subtotal $752 $5,767 $660 $1,160 $10,605 $0 $0 $3,632 22,576$
Reimbursable Expenses:
Printing 4.0% of professional fees 903$
Delivery/ Mileage 4.0% of professional fees 903$
Total Reimbursable Budget 1,806$
Subconsultants:
1 David Powers and Associates - Environmental Engineering 3,000$
2 Biggs Cardosa Associates - Structural Engineering -$
3 Parikh Consultants Inc - Geotechnical Engineering - See Option Services on Summary Page -$
Total Subconsultant Budget 3,000$
Total Budget 27,382$
Legend
PIC Principal in Charge Eng I Engineer I
PM Project Manager Surv Survey Field Crew
Eng III Engineer III
Eng II Engineer II
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Page9 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 20 of 84Exhibit A
Task 1 Project Management/Team Leadership
Task 1.1 Kick-Off Meeting
Task 1.2 Public Meetings (2 Total)
Task 1.3 Coordinate Design with Team Members and Consultants
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 1.1 01 1 158$
Task 1.2 1 1 158$
Task 1.3 04 4 632$
Subtotal 060000006 948$
Task 2 Preliminary Investigations, Data Collection, and Conceptual Design Alternatives
Task 2.1 Conduct Topographic Survey to supplement Planimetric Mapping (NAD 1983 & NAVD 1988)
Task 2.2 Conduct Geotechnical Investigations to support Retaining Walls
Task 2.3 Request/Collect/Review available CT and City As-Builts, R/W Record Maps, and other Project Improvements Plans
Task 2.4 Request/Collect/Review Available Utility Record Information (as needed)
Task 2.5 Develop Conceptual Design Alternatives
Task 2.6 Perform Site Visit with City to Verify Conceptual Design Alternatives
Task 2.7 Refine Conceptual Design Alternatives
Task 2.8 Prepare Exhibits for Public Meeting
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 2.1 1 1 1618 3,891$
Task 2.2 Parikh Consultants, Inc.(see fee under optional services in summary)
Task 2.3 1 1 101$
Task 2.4 1 1 2 233$
Task 2.5 12 12 15 1,716$
Task 2.6 11 2 290$
Task 2.7 1 24 7 794$
Task 2.8 1 2 3 360$
Subtotal 162221001648 7,385$
Task 3 60 % Construction Documents Package Preparation
Task 3.1 Refine Conceptual Design Alternatives to incorporate Public Input
Task 3.2 Submit Refined Concept Design to City for Review
Task 3.3 Meet with City to confirm final Conceptual Design
Task 3.4 Prepare CEQA Categorical Exemption
Task 3.5 Prepare 60% PS&E Documents
Task 3.5.1 Prepare Cover Sheet, General Notes and Key Maps
Task 3.5.2 Prepare Plan View Design Drawings
Task 3.5.3 Prepare Retaining Wall Plans including profiles
Task 3.5.4 Prepare Detail Sheets and Sections
Task 3.5.5 Prepare Traffic Handling Plan
Task 3.5.6 Prepare Outline of Specifications
Task 3.5.7 Prepare Construction Cost Estimate
Task 3.6 Submit 60 % PS&E Package to City for Review
Task 3.7 Meet with City to discuss 60% Review Comments
Task 3.8 Site Visits with Property Owners On-Site (8 Individual Owners anticipated)
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 3.1 1 2 3 334$
Task 3.2 0 -$
Task 3.3 0.5 0.5 79$
Task 3.4 David Powers and Associates(see fee in summary)
Task 3.5 12 2 24 29 3,160$
Task 3.6 1 2 3 360$
Task 3.7 0.5 0.5 79$
Task 3.8 8 8 1,264$
Subtotal 112122800044 5,276$
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Page10 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 21 of 84Exhibit A
Task 4 90% Construction Documents Package Preparation
Task 4.1 Meet with City to discuss Site Visit comments determine viability
Task 4.2 Incorporate 60% Review comments and Prepare 90% PS&E Package
Task 4.3 Submit 90 % PS&E Package to City for Review
Task 4.4 Meet with City to discuss 90% Review Comments
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 4.1 0.5 0.5 79$
Task 4.2 12 4 32 39 4,200$
Task 4.3 1 2 3 360$
Task 4.4 0.5 0.5 79$
Subtotal 14043400043 4,718$
Task 5 100% Construction Documents Package Preparation
Task 5.1 Incorporate 90% Review comments and Prepare 100% PS&E Package for Bidding
Task 5.2 Submit 100 % PS&E to City for Bidding
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 5.1 11 2 16 20 2,194$
Task 5.2 1 2 3 360$
Subtotal 12021800023 2,554$
Task 6 Bidding Services
Task 6.1 Assist City in Bidding period and attend Pre-Bid Meeting
Task 6.2 Provide Clarifications to Bidding Documents per Contractor Inquires
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 6.1 0.5 0.5 79$
Task 6.2 11 1 3 391$
Subtotal 0 1.51010003.5 470$
Task 7 Construction Services
Task 7.1 Attend Pre-Construction Meeting
Task 7.2 Site Visits with Property Owners On-Site (8 Individual Owners anticipated)
Task 7.3 Respond to RFIs and evaluate Change Orders
Task 7.4 Prepare Record Drawings based on red lines provided by City
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 7.1 0.5 0.5 79$
Task 7.2 4 4 632$
Task 7.3 0.51 1 2.5 312$
Task 7.4 2 2 202$
Subtotal 051030009 1,225$
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Page11 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 22 of 84Exhibit A
SUMMARY OF FEES & HOURS BKF Engineers
Scope of Fee and Services 1650 Technology Drive, Suite 200
San Jose, CA 95110
City of Saratoga, Town of Los Gatos, and City of Monte Sereno Tel 408.467.9100, Fax 408.467.9199
Highway 9 Safety Improvements Project Phase 2
Hwy 9 Safety Improvements Project Phase 2 - Segment 4: Via Colina - El Camino Real
Task 1 Project Management/Team Leadership
Task 2 Preliminary Investigations, Data Collection, and Conceptual Design Alternatives
Task 3 60 % Construction Documents Package Preparation
Task 4 90% Construction Documents Package Preparation
Task 5 100% Construction Documents Package Preparation
Task 6 Bidding Services
Task 7 Construction Services
TASK PIC PM Eng III Eng II Eng I Tech Draft Surv Total Cost
Rate/hr 188$158$132$116$101$-$-$227$Hours
Task 1 0 6 0 0 0 0 0 0 6 948$
Task 2 1 6 2 2 13 0 0 8 32 4,761$
Task 3 1 7 1 2 17 0 0 0 28 3,375$
Task 4 1 3 0 2 18 0 0 0 24 2,712$
Task 5 1 2 0 0 10 0 0 0 13 1,514$
Task 6 0 1.5 1 0 1 0 0 0 4 470$
Task 7 0 2.5 1 0 3 0 0 0 7 830$
BKF 4 28 5 6 62 0 0 8 113
Subtotal $752 $4,424 $660 $696 $6,262 $0 $0 $1,816 14,610$
Reimbursable Expenses:
Printing 4.0% of professional fees 584$
Delivery/ Mileage 4.0% of professional fees 584$
Total Reimbursable Budget 1,169$
Subconsultants:
1 David Powers and Associates - Environmental Engineering 3,000$
2 Biggs Cardosa Associates - Structural Engineering 9,840$
3 Parikh Consultants Inc - Geotechnical Engineering - See Option Services on Summary Page 3,720$
Total Subconsultant Budget 16,560$
Total Budget 32,339$
Legend
PIC Principal in Charge Eng I Engineer I
PM Project Manager Surv Survey Field Crew
Eng III Engineer III
Eng II Engineer II
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Page12 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 23 of 84Exhibit A
Task 1 Project Management/Team Leadership
Task 1.1 Kick-Off Meeting
Task 1.2 Public Meetings (2 Total)
Task 1.3 Coordinate Design with Team Members and Consultants
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 1.1 1 1 158$
Task 1.2 1 1 158$
Task 1.3 4 4 632$
Subtotal 060000006 948$
Task 2 Preliminary Investigations, Data Collection, and Conceptual Design Alternatives
Task 2.1 Conduct Topographic Survey to supplement Planimetric Mapping (NAD 1983 & NAVD 1988)
Task 2.2 Conduct Geotechnical Investigations to support Retaining Walls
Task 2.3 Request/Collect/Review available CT and City As-Builts, R/W Record Maps, and other Project Improvements Plans
Task 2.4 Request/Collect/Review Available Utility Record Information (as needed)
Task 2.5 Develop Conceptual Design Alternatives
Task 2.6 Perform Site Visit with City to Verify Conceptual Design Alternatives
Task 2.7 Refine Conceptual Design Alternatives
Task 2.8 Prepare Exhibits for Public Meeting
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 2.1 1 1 8 10 2,075$
Task 2.2 Parikh Consultants, Inc.(see fee under optional services in summary)0
Task 2.3 1 1 101$
Task 2.4 1 1 2 233$
Task 2.5 12 4 7 908$
Task 2.6 11 2 290$
Task 2.7 1 24 7 794$
Task 2.8 1 2 3 360$
Subtotal 16221300832 4,761$
Task 3 60 % Construction Documents Package Preparation
Task 3.1 Refine Conceptual Design Alternatives to incorporate Public Input
Task 3.2 Submit Refined Concept Design to City for Review
Task 3.3 Meet with City to confirm final Conceptual Design
Task 3.4 Prepare CEQA Categorical Exemption
Task 3.5 Prepare 60% PS&E Documents
Task 3.5.1 Prepare Cover Sheet, General Notes and Key Maps
Task 3.5.2 Prepare Plan View Design Drawings
Task 3.5.3 Prepare Retaining Wall Plans including profiles
Task 3.5.4 Prepare Detail Sheets and Sections
Task 3.5.5 Prepare Traffic Handling Plan
Task 3.5.6 Prepare Outline of Specifications
Task 3.5.7 Prepare Construction Cost Estimate
Task 3.6 Submit 60 % PS&E Package to City for Review
Task 3.7 Meet with City to discuss 60% Review Comments
Task 3.8 Site Visits with Property Owners On-Site (3 Individual Owners anticipated)
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 3.1 1 2 3 334$
Task 3.2 1 1 101$
Task 3.3 0.5 0.5 79$
Task 3.4 David Powers and Associates(see fee in summary)0
Task 3.5 12 2 12 17 1,948$
Task 3.6 1 2 3 360$
Task 3.7 0.5 0.5 79$
Task 3.8 3 3 474$
Subtotal 17121700028 3,375$
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Page13 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 24 of 84Exhibit A
Task 4 90% Construction Documents Package Preparation
Task 4.1 Meet with City to discuss Site Visit comments determine viability
Task 4.2 Incorporate 60% Review comments and Prepare 90% PS&E Package
Task 4.3 Submit 90 % PS&E Package to City for Review
Task 4.4 Meet with City to discuss 90% Review Comments
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 4.1 0.5 0.5 79$
Task 4.2 11 2 16 20 2,194$
Task 4.3 1 2 3 360$
Task 4.4 0.5 0.5 79$
Subtotal 13021800024 2,712$
Task 5 100% Construction Documents Package Preparation
Task 5.1 Incorporate 90% Review comments and Prepare 100% PS&E Package for Bidding
Task 5.2 Submit 100 % PS&E to City for Bidding
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 5.1 11 8 10 1,154$
Task 5.2 1 2 3 360$
Subtotal 12001000013 1,514$
Task 6 Bidding Services
Task 6.1 Assist City in Bidding period and attend Pre-Bid Meeting
Task 6.2 Provide Clarifications to Bidding Documents per Contractor Inquires
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 6.1 0.5 0.5 79$
Task 6.2 11 1 3 391$
Subtotal 0 1.51010003.5 470$
Task 7 Construction Services
Task 7.1 Attend Pre-Construction Meeting
Task 7.2 Site Visits with Property Owners On-Site (3 Individual Owners anticipated)
Task 7.3 Respond to RFIs and evaluate Change Orders
Task 7.4 Prepare Record Drawings based on red lines provided by City
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 7.1 0.5 0.5 79$
Task 7.2 1.5 1.5 237$
Task 7.3 0.51 1 2.5 312$
Task 7.4 2 2 202$
Subtotal 0 2.51030006.5 830$
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Page14 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 25 of 84Exhibit A
SUMMARY OF FEES & HOURS BKF Engineers
Scope of Fee and Services 1650 Technology Drive, Suite 200
San Jose, CA 95110
City of Saratoga, Town of Los Gatos, and City of Monte Sereno Tel 408.467.9100, Fax 408.467.9199
Highway 9 Safety Improvements Project Phase 2
Hwy 9 Safety Improvements Project Phase 2 - Segment 5: Austin - Quito
Task 1 Project Management/Team Leadership
Task 2 Preliminary Investigations, Data Collection, and Conceptual Design Alternatives
Task 3 60 % Construction Documents Package Preparation
Task 4 90% Construction Documents Package Preparation
Task 5 100% Construction Documents Package Preparation
Task 6 Bidding Services
Task 7 Construction Services
TASK PIC PM Eng III Eng II Eng I Tech Draft Surv Total Cost
Rate/hr 188$158$132$116$101$-$-$227$Hours
Task 1 0 6 0 0 0 0 0 0 6.0 948$
Task 2 1 6 2 4 21 0 0 8 42.0 5,801$
Task 3 1 5 1 6 45 0 0 0 58.0 6,351$
Task 4 1 4 0 4 34 0 0 0 43.0 4,718$
Task 5 1 3 0 0 18 0 0 0 22.0 2,480$
Task 6 0 1.5 1 0 1 0 0 0 3.5 470$
Task 7 0 1.5 1 0 3 0 0 0 5.5 672$
BKF 4 27 5 14 122 0 0 8 180
Subtotal $752 $4,266 $660 $1,624 $12,322 $0 $0 $1,816 21,440$
Reimbursable Expenses:
Printing 4.0% of professional fees 858$
Delivery/ Mileage 4.0% of professional fees 858$
Total Reimbursable Budget 1,715$
Subconsultants:
1 David Powers and Associates - Environmental Engineering 3,000$
2 Biggs Cardosa Associates - Structural Engineering 24,720$
3 Parikh Consultants Inc - Geotechnical Engineering - See Option Services on Summary Page 5,580$
Total Subconsultant Budget 33,300$
Total Budget 56,455$
Legend
PIC Principal in Charge Eng I Engineer I
PM Project Manager Surv Survey Field Crew
Eng III Engineer III
Eng II Engineer II
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Page15 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 26 of 84Exhibit A
Task 1 Project Management/Team Leadership
Task 1.1 Kick-Off Meeting
Task 1.2 Public Meetings (2 Total)
Task 1.3 Coordinate Design with Team Members and Consultants
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 1.1 1 1 158$
Task 1.2 1 1 158$
Task 1.3 4 4 632$
Subtotal 060000006 948$
Task 2 Preliminary Investigations, Data Collection, and Conceptual Design Alternatives
Task 2.1 Conduct Topographic Survey to supplement Planimetric Mapping (NAD 1983 & NAVD 1988)
Task 2.2 Conduct Geotechnical Investigations to support Retaining Walls
Task 2.3 Request/Collect/Review available CT and City As-Builts, R/W Record Maps, and other Project Improvements Plans
Task 2.4 Request/Collect/Review Available Utility Record Information (as needed)
Task 2.5 Develop Conceptual Design Alternatives
Task 2.6 Perform Site Visit with City to Verify Conceptual Design Alternatives
Task 2.7 Refine Conceptual Design Alternatives
Task 2.8 Prepare Exhibits for Public Meeting
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 2.1 1 1 8 10 2,075$
Task 2.2 Parikh Consultants, Inc.(see fee under optional services in summary)0
Task 2.3 1 1 101$
Task 2.4 1 1 2 233$
Task 2.5 12 12 15 1,716$
Task 2.6 11 2 290$
Task 2.7 1 24 7 794$
Task 2.8 1 22 5 592$
Subtotal 16242100842 5,801$
Task 3 60 % Construction Documents Package Preparation
Task 3.1 Refine Conceptual Design Alternatives to incorporate Public Input
Task 3.2 Submit Refined Concept Design to City for Review
Task 3.3 Meet with City to confirm final Conceptual Design
Task 3.4 Prepare CEQA Categorical Exemption
Task 3.5 Prepare 60% PS&E Documents
Task 3.5.1 Prepare Cover Sheet, General Notes and Key Maps
Task 3.5.2 Prepare Plan View Design Drawings
Task 3.5.3 Prepare Retaining Wall Plans including profiles
Task 3.5.4 Prepare Detail Sheets and Sections
Task 3.5.5 Prepare Traffic Handling Plan
Task 3.5.6 Prepare Outline of Specifications
Task 3.5.7 Prepare Construction Cost Estimate
Task 3.6 Submit 60 % PS&E Package to City for Review
Task 3.7 Meet with City to discuss 60% Review Comments
Task 3.8 Site Visits with Property Owners On-Site (1 Individual Owner anticipated)
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 3.1 1 2 3 334$
Task 3.2 1 1 101$
Task 3.3 0.5 0.5 79$
Task 3.4 David Powers and Associates(see fee in summary)0
Task 3.5 12 6 40 49 5,240$
Task 3.6 1 2 3 360$
Task 3.7 0.5 0.5 79$
Task 3.8 1 1 158$
Subtotal 15164500058 6,351$
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Page16 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 27 of 84Exhibit A
Task 4 90% Construction Documents Package Preparation
Task 4.1 Meet with City to discuss Site Visit comments determine viability
Task 4.2 Incorporate 60% Review comments and Prepare 90% PS&E Package
Task 4.3 Submit 90 % PS&E Package to City for Review
Task 4.4 Meet with City to discuss 90% Review Comments
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 4.1 0.5 0.5 79$
Task 4.2 12 4 32 39 4,200$
Task 4.3 1 2 3 360$
Task 4.4 0.5 0.5 79$
Subtotal 14043400043 4,718$
Task 5 100% Construction Documents Package Preparation
Task 5.1 Incorporate 90% Review comments and Prepare 100% PS&E Package for Bidding
Task 5.2 Submit 100 % PS&E to City for Bidding
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 5.1 12 16 19 2,120$
Task 5.2 1 2 3 360$
Subtotal 13001800022 2,480$
Task 6 Bidding Services
Task 6.1 Assist City in Bidding period and attend Pre-Bid Meeting
Task 6.2 Provide Clarifications to Bidding Documents per Contractor Inquires
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 6.1 0.5 0.5 79$
Task 6.2 11 1 3 391$
Subtotal 0 1.51010003.5 470$
Task 7 Construction Services
Task 7.1 Attend Pre-Construction Meeting
Task 7.2 Site Visits with Property Owners On-Site (1 Individual Owner anticipated)
Task 7.3 Respond to RFIs and evaluate Change Orders
Task 7.4 Prepare Record Drawings based on red lines provided by City
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 7.1 0.5 0.5 79$
Task 7.2 0.5 0.5 79$
Task 7.3 0.51 1 2.5 312$
Task 7.4 2 2 202$
Subtotal 0 1.51030005.5 672$
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Page17 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 28 of 84Exhibit A
SUMMARY OF FEES & HOURS BKF Engineers
Scope of Fee and Services 1650 Technology Drive, Suite 200
San Jose, CA 95110
City of Saratoga, Town of Los Gatos, and City of Monte Sereno Tel 408.467.9100, Fax 408.467.9199
Highway 9 Safety Improvements Project Phase 2
Hwy 9 Safety Improvements Project Phase 2 - Segment 6: Quito-Daves
Task 1 Project Management/Team Leadership
Task 2 Preliminary Investigations, Data Collection, and Conceptual Design Alternatives
Task 3 60 % Construction Documents Package Preparation
Task 4 90% Construction Documents Package Preparation
Task 5 100% Construction Documents Package Preparation
Task 6 Bidding Services
Task 7 Construction Services
TASK PIC PM Eng III Eng II Eng I Tech Draft Surv Total Cost
Rate/hr 188$158$132$116$101$-$-$227$Hours
Task 1 0 6 0 0 0 0 0 0 6.0 948$
Task 2 1 6 2 2 13 0 0 4 28.0 3,853$
Task 3 1 4 1 0 17 0 0 0 23.0 2,669$
Task 4 1 4 0 0 18 0 0 0 23.0 2,638$
Task 5 1 3 0 0 10 0 0 0 14.0 1,672$
Task 6 0 1.5 1 0 1 0 0 0 3.5 470$
Task 7 0 1 1 0 3 0 0 0 5.0 593$
BKF 4 25.5 5 2 62 0 0 4 102.5
Subtotal $752 $4,029 $660 $232 $6,262 $0 $0 $908 12,843$
Reimbursable Expenses:
Printing 4.0% of professional fees 514$
Delivery/ Mileage 4.0% of professional fees 514$
Total Reimbursable Budget 1,027$
Subconsultants:
1 David Powers and Associates - Environmental Engineering 3,000$
2 Biggs Cardosa Associates - Structural Engineering 8,400$
3 Parikh Consultants Inc - Geotechnical Engineering - See Option Services on Summary Page 3,720$
Total Subconsultant Budget 15,120$
Total Budget 28,990$
Legend
PIC Principal in Charge Eng I Engineer I
PM Project Manager Surv Survey Field Crew
Eng III Engineer III
Eng II Engineer II
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Page18 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 29 of 84Exhibit A
Task 1 Project Management/Team Leadership
Task 1.1 Kick-Off Meeting
Task 1.2 Public Meetings (2 Total)
Task 1.3 Coordinate Design with Team Members and Consultants
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 1.1 1 1 158$
Task 1.2 1 1 158$
Task 1.3 4 4 632$
Subtotal 060000006 948$
Task 2 Preliminary Investigations, Data Collection, and Conceptual Design Alternatives
Task 2.1 Conduct Topographic Survey to supplement Planimetric Mapping (NAD 1983 & NAVD 1988)
Task 2.2 Conduct Geotechnical Investigations to support Retaining Walls
Task 2.3 Request/Collect/Review available CT and City As-Builts, R/W Record Maps, and other Project Improvements Plans
Task 2.4 Request/Collect/Review Available Utility Record Information (as needed)
Task 2.5 Develop Conceptual Design Alternatives
Task 2.6 Perform Site Visit with City to Verify Conceptual Design Alternatives
Task 2.7 Refine Conceptual Design Alternatives
Task 2.8 Prepare Exhibits for Public Meeting
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 2.1 1 1 46 1,167$
Task 2.2 Parikh Consultants, Inc.(see fee under optional services in summary)0
Task 2.3 1 1 101$
Task 2.4 1 1 2 233$
Task 2.5 12 4 7 908$
Task 2.6 11 2 290$
Task 2.7 1 24 7 794$
Task 2.8 1 2 3 360$
Subtotal 16221300428 3,853$
Task 3 60 % Construction Documents Package Preparation
Task 3.1 Refine Conceptual Design Alternatives to incorporate Public Input
Task 3.2 Submit Refined Concept Design to City for Review
Task 3.3 Meet with City to confirm final Conceptual Design
Task 3.4 Prepare CEQA Categorical Exemption
Task 3.5 Prepare 60% PS&E Documents
Task 3.5.1 Prepare Cover Sheet, General Notes and Key Maps
Task 3.5.2 Prepare Plan View Design Drawings
Task 3.5.3 Prepare Retaining Wall Plans including profiles
Task 3.5.4 Prepare Detail Sheets and Sections
Task 3.5.5 Prepare Traffic Handling Plan
Task 3.5.6 Prepare Outline of Specifications
Task 3.5.7 Prepare Construction Cost Estimate
Task 3.6 Submit 60 % PS&E Package to City for Review
Task 3.7 Meet with City to discuss 60% Review Comments
Task 3.8 Site Visits with Property Owners On-Site( None anticipated)
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 3.1 1 2 3 334$
Task 3.2 1 1 101$
Task 3.3 0.5 0.5 79$
Task 3.4 David Powers and Associates(see fee in summary)0
Task 3.5 12 12 15 1,716$
Task 3.6 1 2 3 360$
Task 3.7 0.5 0.5 79$
Task 3.8 0 0 -$
Subtotal 14101700023 2,669$
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Page19 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 30 of 84Exhibit A
Task 4 90% Construction Documents Package Preparation
Task 4.1 Meet with City to discuss Site Visit comments determine viability
Task 4.2 Incorporate 60% Review comments and Prepare 90% PS&E Package
Task 4.3 Submit 90 % PS&E Package to City for Review
Task 4.4 Meet with City to discuss 90% Review Comments
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 4.1 0.5 0.5 79$
Task 4.2 12 16 19 2,120$
Task 4.3 1 2 3 360$
Task 4.4 0.5 0.5 79$
Subtotal 14001800023 2,638$
Task 5 100% Construction Documents Package Preparation
Task 5.1 Incorporate 90% Review comments and Prepare 100% PS&E Package for Bidding
Task 5.2 Submit 100 % PS&E to City for Bidding
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 5.1 12 8 11 1,312$
Task 5.2 1 2 3 360$
Subtotal 13001000014 1,672$
Task 6 Bidding Services
Task 6.1 Assist City in Bidding period and attend Pre-Bid Meeting
Task 6.2 Provide Clarifications to Bidding Documents per Contractor Inquires
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 6.1 0.5 0.5 79$
Task 6.2 11 1 3 391$
Subtotal 0 1.51010003.5 470$
Task 7 Construction Services
Task 7.1 Attend Pre-Construction Meeting
Task 7.2 Site Visits with Property Owners On-Site (None anticipated)
Task 7.3 Respond to RFIs and evaluate Change Orders
Task 7.4 Prepare Record Drawings based on red lines provided by City
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 7.1 0.5 0.5 79$
Task 7.2 0 0 -$
Task 7.3 0.51 1 2.5 312$
Task 7.4 2 2 202$
Subtotal 011030005 593$
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Page20 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 31 of 84Exhibit A
SUMMARY OF FEES & HOURS BKF Engineers
Scope of Fee and Services 1650 Technology Drive, Suite 200
San Jose, CA 95110
City of Saratoga, Town of Los Gatos, and City of Monte Sereno Tel 408.467.9100, Fax 408.467.9199
Highway 9 Safety Improvements Project Phase 2
Hwy 9 Safety Improvements Project Phase 2 - Segment 7: Daves-Lexington
Task 1 Project Management/Team Leadership
Task 2 Preliminary Investigations, Data Collection, and Conceptual Design Alternatives
Task 3 60 % Construction Documents Package Preparation
Task 4 90% Construction Documents Package Preparation
Task 5 100% Construction Documents Package Preparation
Task 6 Bidding Services
Task 7 Construction Services
TASK PIC PM Eng III Eng II Eng I Tech Draft Surv Total Cost
Rate/hr 188$158$132$116$101$-$-$227$Hours
Task 1 0 6 0 0 0 0 0 0 6.0 948$
Task 2 1 6 2 4 21 0 0 8 42.0 5,801$
Task 3 1 10 1 4 45 0 0 0 61.0 6,909$
Task 4 1 6 0 6 46 0 0 0 59.0 6,478$
Task 5 1 3 0 2 18 0 0 0 24.0 2,712$
Task 6 0 1.5 1 0 1 0 0 0 3.5 470$
Task 7 0 3 1 0 3 0 0 0 7.0 909$
BKF 4 35.5 5 16 134 0 0 8 202.5
Subtotal $752 $5,609 $660 $1,856 $13,534 $0 $0 $1,816 24,227$
Reimbursable Expenses:
Printing 4.0% of professional fees 969$
Delivery/ Mileage 4.0% of professional fees 969$
Total Reimbursable Budget 1,938$
Subconsultants:
1 David Powers and Associates - Environmental Engineering 3,000$
2 Biggs Cardosa Associates - Structural Engineering 19,800$
3 Parikh Consultants Inc - Geotechnical Engineering - See Option Services on Summary Page 5,580$
Total Subconsultant Budget 28,380$
Total Budget 54,545$
Legend
PIC Principal in Charge Eng I Engineer I
PM Project Manager Surv Survey Field Crew
Eng III Engineer III
Eng II Engineer II
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Page21 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 32 of 84Exhibit A
Task 1 Project Management/Team Leadership
Task 1.1 Kick-Off Meeting
Task 1.2 Public Meetings (2 Total)
Task 1.3 Coordinate Design with Team Members and Consultants
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 1.1 1 1 158$
Task 1.2 1 1 158$
Task 1.3 4 4 632$
Subtotal 060000006 948$
Task 2 Preliminary Investigations, Data Collection, and Conceptual Design Alternatives
Task 2.1 Conduct Topographic Survey to supplement Planimetric Mapping (NAD 1983 & NAVD 1988)
Task 2.2 Conduct Geotechnical Investigations to support Retaining Walls
Task 2.3 Request/Collect/Review available CT and City As-Builts, R/W Record Maps, and other Project Improvements Plans
Task 2.4 Request/Collect/Review Available Utility Record Information (as needed)
Task 2.5 Develop Conceptual Design Alternatives
Task 2.6 Perform Site Visit with City to Verify Conceptual Design Alternatives
Task 2.7 Refine Conceptual Design Alternatives
Task 2.8 Prepare Exhibits for Public Meeting
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 2.1 1 1 8 10 2,075$
Task 2.2 Parikh Consultants, Inc.(see fee under optional services in summary)0
Task 2.3 1 1 101$
Task 2.4 1 1 2 233$
Task 2.5 12 12 15 1,716$
Task 2.6 11 2 290$
Task 2.7 1 24 7 794$
Task 2.8 1 22 5 592$
Subtotal 16242100842 5,801$
Task 3 60 % Construction Documents Package Preparation
Task 3.1 Refine Conceptual Design Alternatives to incorporate Public Input
Task 3.2 Submit Refined Concept Design to City for Review
Task 3.3 Meet with City to confirm final Conceptual Design
Task 3.4 Prepare CEQA Categorical Exemption
Task 3.5 Prepare 60% PS&E Documents
Task 3.5.1 Prepare Cover Sheet, General Notes and Key Maps
Task 3.5.2 Prepare Plan View Design Drawings
Task 3.5.3 Prepare Retaining Wall Plans including profiles
Task 3.5.4 Prepare Detail Sheets and Sections
Task 3.5.5 Prepare Traffic Handling Plan
Task 3.5.6 Prepare Outline of Specifications
Task 3.5.7 Prepare Construction Cost Estimate
Task 3.6 Submit 60 % PS&E Package to City for Review
Task 3.7 Meet with City to discuss 60% Review Comments
Task 3.8 Site Visits with Property Owners On-Site (4 Individual Owners anticipated)
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 3.1 1 2 3 334$
Task 3.2 1 1 101$
Task 3.3 0.5 0.5 79$
Task 3.4 David Powers and Associates(see fee in summary)0
Task 3.5 14 4 40 49 5,324$
Task 3.6 1 2 3 360$
Task 3.7 0.5 0.5 79$
Task 3.8 4 4 632$
Subtotal 110144500061 6,909$
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Page22 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 33 of 84Exhibit A
Task 4 90% Construction Documents Package Preparation
Task 4.1 Meet with City to discuss Site Visit comments determine viability
Task 4.2 Incorporate 60% Review comments and Prepare 90% PS&E Package
Task 4.3 Submit 90 % PS&E Package to City for Review
Task 4.4 Meet with City to discuss 90% Review Comments
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 4.1 0.5 0.5 79$
Task 4.2 14 6 44 55 5,960$
Task 4.3 1 2 3 360$
Task 4.4 0.5 0.5 79$
Subtotal 16064600059 6,478$
Task 5 100% Construction Documents Package Preparation
Task 5.1 Incorporate 90% Review comments and Prepare 100% PS&E Package for Bidding
Task 5.2 Submit 100 % PS&E to City for Bidding
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 5.1 12 2 16 21 2,352$
Task 5.2 1 2 3 360$
Subtotal 13021800024 2,712$
Task 6 Bidding Services
Task 6.1 Assist City in Bidding period and attend Pre-Bid Meeting
Task 6.2 Provide Clarifications to Bidding Documents per Contractor Inquires
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 6.1 0.5 0.5 79$
Task 6.2 11 1 3 391$
Subtotal 0 1.51010003.5 470$
Task 7 Construction Services
Task 7.1 Attend Pre-Construction Meeting
Task 7.2 Site Visits with Property Owners On-Site (4 Individual Owners anticipated)
Task 7.3 Respond to RFIs and evaluate Change Orders
Task 7.4 Prepare Record Drawings based on red lines provided by City
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 7.1 0.5 0.5 79$
Task 7.2 2 2 316$
Task 7.3 0.51 1 2.5 312$
Task 7.4 2 2 202$
Subtotal 031030007 909$
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Page23 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 34 of 84Exhibit A
SUMMARY OF FEES & HOURS BKF Engineers
Scope of Fee and Services 1650 Technology Drive, Suite 200
San Jose, CA 95110
City of Saratoga, Town of Los Gatos, and City of Monte Sereno Tel 408.467.9100, Fax 408.467.9199
Highway 9 Safety Improvements Project Phase 2
Hwy 9 Safety Improvements Project Phase 2 - Segment 8: Lexington-GrandView
Task 1 Project Management/Team Leadership
Task 2 Preliminary Investigations, Data Collection, and Conceptual Design Alternatives
Task 3 60 % Construction Documents Package Preparation
Task 4 90% Construction Documents Package Preparation
Task 5 100% Construction Documents Package Preparation
Task 6 Bidding Services
Task 7 Construction Services
TASK PIC PM Eng III Eng II Eng I Tech Draft Surv Total Cost
Rate/hr 188$158$132$116$101$-$-$227$Hours
Task 1 0 6 0 0 0 0 0 0 6 948$
Task 2 1 5 2 2 13 0 0 4 27 3,695$
Task 3 1 5 1 2 17 0 0 0 26 3,059$
Task 4 1 3 0 6 14 0 0 0 24 2,772$
Task 5 1 2 0 0 8 0 0 0 11 1,312$
Task 6 0 1.5 1 0 1 0 0 0 3.5 470$
Task 7 0 1.5 1 0 3 0 0 0 5.5 672$
BKF 4 24 5 10 56 0 0 4 103.0
Subtotal $752 $3,792 $660 $1,160 $5,656 $0 $0 $908 12,928$
Reimbursable Expenses:
Printing 4.0% of professional fees 517$
Delivery/ Mileage 4.0% of professional fees 517$
Total Reimbursable Budget 1,034$
Subconsultants:
1 David Powers and Associates - Environmental Engineering 3,000$
2 Biggs Cardosa Associates - Structural Engineering 4,200$
3 Parikh Consultants Inc - Geotechnical Engineering - See Option Services on Summary Page 3,720$
Total Subconsultant Budget 10,920$
Total Budget 24,882$
Legend
PIC Principal in Charge Eng I Engineer I
PM Project Manager Surv Survey Field Crew
Eng III Engineer III
Eng II Engineer II
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Page24 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 35 of 84Exhibit A
Task 1 Project Management/Team Leadership
Task 1.1 Kick-Off Meeting
Task 1.2 Public Meetings (2 Total)
Task 1.3 Coordinate Design with Team Members and Consultants
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 1.1 1 1 158$
Task 1.2 1 1 158$
Task 1.3 4 4 632$
Subtotal 060000006 948$
Task 2 Preliminary Investigations, Data Collection, and Conceptual Design Alternatives
Task 2.1 Conduct Topographic Survey to supplement Planimetric Mapping (NAD 1983 & NAVD 1988)
Task 2.2 Conduct Geotechnical Investigations to support Retaining Walls
Task 2.3 Request/Collect/Review available CT and City As-Builts, R/W Record Maps, and other Project Improvements Plans
Task 2.4 Request/Collect/Review Available Utility Record Information (as needed)
Task 2.5 Develop Conceptual Design Alternatives
Task 2.6 Perform Site Visit with City to Verify Conceptual Design Alternatives
Task 2.7 Refine Conceptual Design Alternatives
Task 2.8 Prepare Exhibits for Public Meeting
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 2.1 1 1 46 1,167$
Task 2.2 Parikh Consultants, Inc.(see fee under optional services in summary)0
Task 2.3 1 1 101$
Task 2.4 1 1 2 233$
Task 2.5 11 4 6 750$
Task 2.6 11 2 290$
Task 2.7 1 24 7 794$
Task 2.8 1 2 3 360$
Subtotal 15221300427 3,695$
Task 3 60 % Construction Documents Package Preparation
Task 3.1 Refine Conceptual Design Alternatives to incorporate Public Input
Task 3.2 Submit Refined Concept Design to City for Review
Task 3.3 Meet with City to confirm final Conceptual Design
Task 3.4 Prepare CEQA Categorical Exemption
Task 3.5 Prepare 60% PS&E Documents
Task 3.5.1 Prepare Cover Sheet, General Notes and Key Maps
Task 3.5.2 Prepare Plan View Design Drawings
Task 3.5.3 Prepare Retaining Wall Plans including profiles
Task 3.5.4 Prepare Detail Sheets and Sections
Task 3.5.5 Prepare Traffic Handling Plan
Task 3.5.6 Prepare Outline of Specifications
Task 3.5.7 Prepare Construction Cost Estimate
Task 3.6 Submit 60 % PS&E Package to City for Review
Task 3.7 Meet with City to discuss 60% Review Comments
Task 3.8 Site Visits with Property Owners On-Site (1 Individual Owner anticipated)
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 3.1 1 2 3 334$
Task 3.2 1 1 101$
Task 3.3 0.5 0.5 79$
Task 3.4 David Powers and Associates(see fee in summary)0
Task 3.5 12 2 12 17 1,948$
Task 3.6 1 2 3 360$
Task 3.7 0.5 0.5 79$
Task 3.8 1 1 158$
Subtotal 15121700026 3,059$
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Page25 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 36 of 84Exhibit A
Task 4 90% Construction Documents Package Preparation
Task 4.1 Meet with City to discuss Site Visit comments determine viability
Task 4.2 Incorporate 60% Review comments and Prepare 90% PS&E Package
Task 4.3 Submit 90 % PS&E Package to City for Review
Task 4.4 Meet with City to discuss 90% Review Comments
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 4.1 0.5 0.5 79$
Task 4.2 11 6 12 20 2,254$
Task 4.3 1 2 3 360$
Task 4.4 0.5 0.5 79$
Subtotal 13061400024 2,772$
Task 5 100% Construction Documents Package Preparation
Task 5.1 Incorporate 90% Review comments and Prepare 100% PS&E Package for Bidding
Task 5.2 Submit 100 % PS&E to City for Bidding
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 5.1 11 6 8 952$
Task 5.2 1 2 3 360$
Subtotal 1200800011 1,312$
Task 6 Bidding Services
Task 6.1 Assist City in Bidding period and attend Pre-Bid Meeting
Task 6.2 Provide Clarifications to Bidding Documents per Contractor Inquires
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 6.1 0.5 0.5 79$
Task 6.2 11 1 3 391$
Subtotal 0 1.51010003.5 470$
Task 7 Construction Services
Task 7.1 Attend Pre-Construction Meeting
Task 7.2 Site Visits with Property Owners On-Site (1 Individual Owner anticipated)
Task 7.3 Respond to RFIs and evaluate Change Orders
Task 7.4 Prepare Record Drawings based on red lines provided by City
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 7.1 0.5 0.5 79$
Task 7.2 0.5 0.5 79$
Task 7.3 0.51 1 2.5 312$
Task 7.4 2 2 202$
Subtotal 0 1.51030005.5 672$
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Page26 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 37 of 84Exhibit A
SUMMARY OF FEES & HOURS BKF Engineers
Scope of Fee and Services 1650 Technology Drive, Suite 200
San Jose, CA 95110
City of Saratoga, Town of Los Gatos, and City of Monte Sereno Tel 408.467.9100, Fax 408.467.9199
Highway 9 Safety Improvements Project Phase 2
Hwy 9 Safety Improvements Project Phase 2 - Segment 9: Across from Oak Place
Task 1 Project Management/Team Leadership
Task 2 Preliminary Investigations, Data Collection, and Conceptual Design Alternatives
Task 3 60 % Construction Documents Package Preparation
Task 4 90% Construction Documents Package Preparation
Task 5 100% Construction Documents Package Preparation
Task 6 Bidding Services
Task 7 Construction Services
TASK PIC PM Eng III Eng II Eng I Tech Draft Surv Total Cost
Rate/hr 188$158$132$116$101$-$-$227$Hours
Task 1 0 8 0 0 0 0 0 0 8 1,264$
Task 2 1 8 2 2 27 0 0 6 46 6,037$
Task 3 1 16 13 4 23 0 0 12 69 9,943$
Task 4 2 10 6 4 26 0 0 8 56 7,654$
Task 5 1 2 0 2 10 0 0 0 15 1,746$
Task 6 0 1.5 1 0 1 0 0 0 3.5 470$
Task 7 0 2 1 0 3 0 0 0 6 751$
BKF 5 47.5 23 12 90 0 0 26 204
Subtotal $940 $7,505 $3,036 $1,392 $9,090 $0 $0 $5,902 27,865$
Reimbursable Expenses:
Printing 4.0% of professional fees 1,115$
Delivery/ Mileage 4.0% of professional fees 1,115$
Total Reimbursable Budget 2,229$
Subconsultants:
1 David Powers and Associates - Environmental Engineering 3,000$
2 Biggs Cardosa Associates - Structural Engineering 2,400$
3 Parikh Consultants Inc - Geotechnical Engineering - See Option Services on Summary Page 1,860$
Total Subconsultant Budget 7,260$
Total Budget 37,354$
Legend
PIC Principal in Charge Eng I Engineer I
PM Project Manager Surv Survey Field Crew
Eng III Engineer III
Eng II Engineer II
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Page27 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 38 of 84Exhibit A
Task 1 Project Management/Team Leadership
Task 1.1 Kick-Off Meeting
Task 1.2 Public Meetings (2 Total)
Task 1.3 Coordinate Design with Team Members and Consultants
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 1.1 2 2 316$
Task 1.2 2 316$
Task 1.3 4 4 632$
Subtotal 080000006 1,264$
Task 2 Preliminary Investigations, Data Collection, and Conceptual Design Alternatives
Task 2.1 Conduct Topographic Survey to supplement Planimetric Mapping (NAD 1983 & NAVD 1988)
Task 2.2 Conduct Geotechnical Investigations to support Retaining Walls
Task 2.3 Request/Collect/Review available CT and City As-Builts, R/W Record Maps, and other Project Improvements Plans
Task 2.4 Request/Collect/Review Available Utility Record Information (as needed)
Task 2.5 Develop Conceptual Design Alternatives
Task 2.6 Perform Site Visit with City to Verify Conceptual Design Alternatives
Task 2.7 Refine Conceptual Design Alternatives
Task 2.8 Prepare Exhibits for Public Meeting
Task 2.9 Conduct Right of Way Survey to establish property lines.
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 2.1 1 2 69 1,722$
Task 2.2 Parikh Consultants, Inc.(see fee under optional services in summary)0
Task 2.3 1 1 101$
Task 2.4 1 2 3 334$
Task 2.5 13 12 16 1,874$
Task 2.6 11 2 290$
Task 2.7 2 28 12 1,356$
Task 2.8 1 2 3 360$
Subtotal 18222700646 6,037$
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Page28 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 39 of 84Exhibit A
Task 3 60 % Construction Documents Package Preparation
Task 3.1 Refine Conceptual Design Alternatives to incorporate Public Input
Task 3.2 Submit Refined Concept Design to City for Review
Task 3.3 Meet with City to confirm final Conceptual Design
Task 3.4 Prepare CEQA Categorical Exemption
Task 3.5 Conduct Right of Way Analysis
Task 3.6 Prepare 60% PS&E Documents
Task 3.6.1 Prepare Cover Sheet, General Notes and Key Maps
Task 3.6.2 Prepare Plan View Design Drawings
Task 3.6.3 Prepare Retaining Wall Plans including profiles
Task 3.6.4 Prepare Detail Sheets and Sections
Task 3.6.5 Prepare Traffic Handling Plan
Task 3.6.6 Prepare Outline of Specifications
Task 3.6.7 Prepare Construction Cost Estimate
Task 3.7 Submit 60 % PS&E Package to City for Review
Task 3.8 Meet with City to discuss 60% Review Comments
Task 3.9 Site Visits with Property Owners On-Site (2 Individual Owners anticipated)
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 3.1 1 4 5 536$
Task 3.2 1 1 101$
Task 3.3 0.5 0.5 79$
Task 3.4 David Powers and Associates(see fee in summary)0
Task 3.5 8 12 1232 5,572$
Task 3.6 14 4 16 25 2,900$
Task 3.7 1 2 3 360$
Task 3.8 0.5 0.5 79$
Task 3.9 2 2 316$
Subtotal 11613423001269 9,943$
Task 4 90% Construction Documents Package Preparation
Task 4.1 Meet with City to discuss Site Visit comments determine viability
Task 4.2 Finalize Right of Way Analysis
Task 4.3 Incorporate 60% Review comments and Prepare 90% PS&E Package
Task 4.4 Submit 90 % PS&E Package to City for Review
Task 4.5 Meet with City to discuss 90% Review Comments
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 4.1 0.5 0.5 79$
Task 4.2 146 8 19 3,428$
Task 4.3 14 4 24 33 3,708$
Task 4.4 1 2 3 360$
Task 4.5 0.5 0.5 79$
Subtotal 210642600856 7,654$
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Page29 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 40 of 84Exhibit A
Task 5 100% Construction Documents Package Preparation
Task 5.1 Incorporate 90% Review comments and Prepare 100% PS&E Package for Bidding
Task 5.2 Submit 100 % PS&E to City for Bidding
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 5.1 11 28 12 1,386$
Task 5.2 1 2 3 360$
Subtotal 12021000015 1,746$
Task 6 Bidding Services
Task 6.1 Assist City in Bidding period and attend Pre-Bid Meeting
Task 6.2 Provide Clarifications to Bidding Documents per Contractor Inquires
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 6.1 0.5 0.5 79$
Task 6.2 11 1 3 391$
Subtotal 0 1.51010003.5 470$
Task 7 Construction Services
Task 7.1 Attend Pre-Construction Meeting
Task 7.2 Site Visits with Property Owners On-Site (2 Individual Owners anticipated)
Task 7.3 Respond to RFIs and evaluate Change Orders
Task 7.4 Prepare Record Drawings based on red lines provided by City
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 7.1 0.5 0.5 79$
Task 7.2 1 1 158$
Task 7.3 0.51 1 2.5 312$
Task 7.4 2 2 202$
Subtotal 021030006 751$
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Page30 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 41 of 84Exhibit A
SUMMARY OF FEES & HOURS BKF Engineers
Scope of Fee and Services 1650 Technology Drive, Suite 200
San Jose, CA 95110
City of Saratoga, Town of Los Gatos, and City of Monte Sereno Tel 408.467.9100, Fax 408.467.9199
Highway 9 Safety Improvements Project Phase 2
Hwy 9 Safety Improvements Project Phase 2 - Segment 10: Aloha to Vickery
Task 1 Project Management/Team Leadership
Task 2 Preliminary Investigations, Data Collection, and Conceptual Design Alternatives
Task 3 60 % Construction Documents Package Preparation
Task 4 90% Construction Documents Package Preparation
Task 5 100% Construction Documents Package Preparation
Task 6 Bidding Services
Task 7 Construction Services
TASK PIC PM Eng III Eng II Eng I Tech Draft Surv Total Cost
Rate/hr 188$158$132$116$101$-$-$227$Hours
Task 1 0 6 0 0 0 0 0 0 6 948$
Task 2 1 6 2 2 15 0 0 8 34 4,963$
Task 3 1 5 1 0 21 0 0 0 28 3,231$
Task 4 1 4 0 0 14 0 0 0 19 2,234$
Task 5 1 3 0 0 12 0 0 0 16 1,874$
Task 6 0 1.5 1 0 1 0 0 0 3.5 470$
Task 7 0 3 1 0 3 0 0 0 7 909$
BKF 4 28.5 5 2 66 0 0 8 113.5
Subtotal $752 $4,503 $660 $232 $6,666 $0 $0 $1,816 14,629$
Reimbursable Expenses:
Printing 4.0% of professional fees 585$
Delivery/ Mileage 4.0% of professional fees 585$
Total Reimbursable Budget 1,170$
Subconsultants:
1 David Powers and Associates - Environmental Engineering 3,000$
2 Biggs Cardosa Associates - Structural Engineering 2,400$
3 Parikh Consultants Inc - Geotechnical Engineering - See Option Services on Summary Page 1,900$
Total Subconsultant Budget 7,300$
Total Budget 23,099$
Legend
PIC Principal in Charge Eng I Engineer I
PM Project Manager Surv Survey Field Crew
Eng III Engineer III
Eng II Engineer II
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Page31 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 42 of 84Exhibit A
Task 1 Project Management/Team Leadership
Task 1.1 Kick-Off Meeting
Task 1.2 Public Meetings (2 Total)
Task 1.3 Coordinate Design with Team Members and Consultants
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 1.1 1 1 158$
Task 1.2 1 1 158$
Task 1.3 4 4 632$
Subtotal 060000006 948$
Task 2 Preliminary Investigations, Data Collection, and Conceptual Design Alternatives
Task 2.1 Conduct Topographic Survey to supplement Planimetric Mapping (NAD 1983 & NAVD 1988)
Task 2.2 Conduct Geotechnical Investigations to support Retaining Walls
Task 2.3 Request/Collect/Review available CT and City As-Builts, R/W Record Maps, and other Project Improvements Plans
Task 2.4 Request/Collect/Review Available Utility Record Information (as needed)
Task 2.5 Develop Conceptual Design Alternatives
Task 2.6 Perform Site Visit with City to Verify Conceptual Design Alternatives
Task 2.7 Refine Conceptual Design Alternatives
Task 2.8 Prepare Exhibits for Public Meeting
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 2.1 1 1 8 10 2,075$
Task 2.2 Parikh Consultants, Inc.(see fee under optional services in summary)0
Task 2.3 1 1 101$
Task 2.4 1 1 2 233$
Task 2.5 12 6 9 1,110$
Task 2.6 11 2 290$
Task 2.7 1 24 7 794$
Task 2.8 1 2 3 360$
Subtotal 16221500834 4,963$
Task 3 60 % Construction Documents Package Preparation
Task 3.1 Refine Conceptual Design Alternatives to incorporate Public Input
Task 3.2 Submit Refined Concept Design to City for Review
Task 3.3 Meet with City to confirm final Conceptual Design
Task 3.4 Prepare CEQA Categorical Exemption
Task 3.5 Prepare 60% PS&E Documents
Task 3.5.1 Prepare Cover Sheet, General Notes and Key Maps
Task 3.5.2 Prepare Plan View Design Drawings
Task 3.5.3 Prepare Retaining Wall Plans including profiles
Task 3.5.4 Prepare Detail Sheets and Sections
Task 3.5.5 Prepare Traffic Handling Plan
Task 3.5.6 Prepare Outline of Specifications
Task 3.5.7 Prepare Construction Cost Estimate
Task 3.6 Submit 60 % PS&E Package to City for Review
Task 3.7 Meet with City to discuss 60% Review Comments
Task 3.8 Site Visits with Property Owners On-Site (4 Individual Owners anticipated)
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 3.1 1 2 3 334$
Task 3.2 1 1 101$
Task 3.3 0.5 0.5 79$
Task 3.4 David Powers and Associates(see fee in summary)0
Task 3.5 12 12 15 1,716$
Task 3.6 1 2 3 360$
Task 3.7 0.5 0.5 79$
Task 3.8 1 4 5 562$
Subtotal 15102100028 3,231$
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Page32 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 43 of 84Exhibit A
Task 4 90% Construction Documents Package Preparation
Task 4.1 Meet with City to discuss Site Visit comments determine viability
Task 4.2 Incorporate 60% Review comments and Prepare 90% PS&E Package
Task 4.3 Submit 90 % PS&E Package to City for Review
Task 4.4 Meet with City to discuss 90% Review Comments
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 4.1 0.5 0.5 79$
Task 4.2 12 12 15 1,716$
Task 4.3 1 2 3 360$
Task 4.4 0.5 0.5 79$
Subtotal 14001400019 2,234$
Task 5 100% Construction Documents Package Preparation
Task 5.1 Incorporate 90% Review comments and Prepare 100% PS&E Package for Bidding
Task 5.2 Submit 100 % PS&E to City for Bidding
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 5.1 12 10 13 1,514$
Task 5.2 1 2 3 360$
Subtotal 13001200016 1,874$
Task 6 Bidding Services
Task 6.1 Assist City in Bidding period and attend Pre-Bid Meeting
Task 6.2 Provide Clarifications to Bidding Documents per Contractor Inquires
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 6.1 0.5 0.5 79$
Task 6.2 11 1 3 391$
Subtotal 0 1.51010003.5 470$
Task 7 Construction Services
Task 7.1 Attend Pre-Construction Meeting
Task 7.2 Site Visits with Property Owners On-Site (4 Individual Owners anticipated)
Task 7.3 Respond to RFIs and evaluate Change Orders
Task 7.4 Prepare Record Drawings based on red lines provided by City
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 7.1 0.5 0.5 79$
Task 7.2 2 2 316$
Task 7.3 0.51 1 2.5 312$
Task 7.4 2 2 202$
Subtotal 031030007 909$
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Page33 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 44 of 84Exhibit A
SUMMARY OF FEES & HOURS BKF Engineers
Scope of Fee and Services 1650 Technology Drive, Suite 200
San Jose, CA 95110
City of Saratoga, Town of Los Gatos, and City of Monte Sereno Tel 408.467.9100, Fax 408.467.9199
Highway 9 Safety Improvements Project Phase 2
Hwy 9 Safety Improvements Project Phase 2 - Segment 11: El Camino-Austin
Task 1 Project Management/Team Leadership
Task 2 Preliminary Investigations, Data Collection, and Conceptual Design Alternatives
Task 3 60 % Construction Documents Package Preparation
Task 4 90% Construction Documents Package Preparation
Task 5 100% Construction Documents Package Preparation
Task 6 Bidding Services
Task 7 Construction Services
TASK PIC PM Eng III Eng II Eng I Tech Draft Surv Total Cost
Rate/hr 188$158$132$116$101$-$-$227$Hours
Task 1 0 6 0 0 0 0 0 0 6 948$
Task 2 1 6 3 0 25 0 0 8 43 5,873$
Task 3 1 10 1 4 45 0 0 0 61 6,909$
Task 4 1 6 0 4 34 0 0 0 45 5,034$
Task 5 1 3 0 0 14 0 0 0 18 2,076$
Task 6 0 1.5 1 0 1 0 0 0 3.5 470$
Task 7 0 3 1 0 3 0 0 0 7 909$
BKF 4 35.5 6 8 122 0 0 8 183.5
Subtotal $752 $5,609 $792 $928 $12,322 $0 $0 $1,816 22,219$
Reimbursable Expenses:
Printing 4.0% of professional fees 889$
Delivery/ Mileage 4.0% of professional fees 889$
Total Reimbursable Budget 1,778$
Subconsultants:
1 David Powers and Associates - Environmental Engineering 3,000$
2 Biggs Cardosa Associates - Structural Engineering 32,602$
3 Parikh Consultants Inc - Geotechnical Engineering - See Option Services on Summary Page 7,440$
Total Subconsultant Budget 43,042$
Total Budget 67,039$
Legend
PIC Principal in Charge Eng I Engineer I
PM Project Manager Surv Survey Field Crew
Eng III Engineer III
Eng II Engineer II
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Page34 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 45 of 84Exhibit A
Task 1 Project Management/Team Leadership
Task 1.1 Kick-Off Meeting
Task 1.2 Public Meetings (2 Total)
Task 1.3 Coordinate Design with Team Members and Consultants
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 1.1 1 1 158$
Task 1.2 1 1 158$
Task 1.3 4 4 632$
Subtotal 060000006 948$
Task 2 Preliminary Investigations, Data Collection, and Conceptual Design Alternatives
Task 2.1 Conduct Topographic Survey to supplement Planimetric Mapping (NAD 1983 & NAVD 1988)
Task 2.2 Conduct Geotechnical Investigations to support Retaining Walls
Task 2.3 Request/Collect/Review available CT and City As-Builts, R/W Record Maps, and other Project Improvements Plans
Task 2.4 Request/Collect/Review Available Utility Record Information (as needed)
Task 2.5 Develop Conceptual Design Alternatives
Task 2.6 Perform Site Visit with City to Verify Conceptual Design Alternatives
Task 2.7 Refine Conceptual Design Alternatives
Task 2.8 Prepare Exhibits for Public Meeting
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 2.1 1 1 8 10 2,075$
Task 2.2 Parikh Consultants, Inc.(see fee under optional services in summary)0
Task 2.3 1 1 101$
Task 2.4 1 1 2 233$
Task 2.5 12 16 19 2,120$
Task 2.6 11 2 290$
Task 2.7 11 4 6 694$
Task 2.8 1 2 3 360$
Subtotal 16302500843 5,873$
Task 3 60 % Construction Documents Package Preparation
Task 3.1 Refine Conceptual Design Alternatives to incorporate Public Input
Task 3.2 Submit Refined Concept Design to City for Review
Task 3.3 Meet with City to confirm final Conceptual Design
Task 3.4 Prepare CEQA Categorical Exemption
Task 3.5 Prepare 60% PS&E Documents
Task 3.5.1 Prepare Cover Sheet, General Notes and Key Maps
Task 3.5.2 Prepare Plan View Design Drawings
Task 3.5.3 Prepare Retaining Wall Plans including profiles
Task 3.5.4 Prepare Detail Sheets and Sections
Task 3.5.5 Prepare Traffic Handling Plan
Task 3.5.6 Prepare Outline of Specifications
Task 3.5.7 Prepare Construction Cost Estimate
Task 3.6 Submit 60 % PS&E Package to City for Review
Task 3.7 Meet with City to discuss 60% Review Comments
Task 3.8 Site Visits with Property Owners On-Site (4 Individual Owners anticipated)
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 3.1 1 2 3 334$
Task 3.2 1 1 101$
Task 3.3 0.5 0.5 79$
Task 3.4 David Powers and Associates(see fee in summary)0
Task 3.5 14 4 40 49 5,324$
Task 3.6 1 2 3 360$
Task 3.7 0.5 0.5 79$
Task 3.8 4 4 632$
Subtotal 110144500061 6,909$
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Page35 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 46 of 84Exhibit A
Task 4 90% Construction Documents Package Preparation
Task 4.1 Meet with City to discuss Site Visit comments determine viability
Task 4.2 Incorporate 60% Review comments and Prepare 90% PS&E Package
Task 4.3 Submit 90 % PS&E Package to City for Review
Task 4.4 Meet with City to discuss 90% Review Comments
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 4.1 0.5 0.5 79$
Task 4.2 14 4 32 41 4,516$
Task 4.3 1 2 3 360$
Task 4.4 0.5 0.5 79$
Subtotal 16043400045 5,034$
Task 5 100% Construction Documents Package Preparation
Task 5.1 Incorporate 90% Review comments and Prepare 100% PS&E Package for Bidding
Task 5.2 Submit 100 % PS&E to City for Bidding
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 5.1 12 12 15 1,716$
Task 5.2 1 2 3 360$
Subtotal 13001400018 2,076$
Task 6 Bidding Services
Task 6.1 Assist City in Bidding period and attend Pre-Bid Meeting
Task 6.2 Provide Clarifications to Bidding Documents per Contractor Inquires
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 6.1 0.5 0.5 79$
Task 6.2 11 1 3 391$
Subtotal 0 1.51010003.5 470$
Task 7 Construction Services
Task 7.1 Attend Pre-Construction Meeting
Task 7.2 Site Visits with Property Owners On-Site (4 Individual Owners anticipated)
Task 7.3 Respond to RFIs and evaluate Change Orders
Task 7.4 Prepare Record Drawings based on red lines provided by City
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 7.1 0.5 0.5 79$
Task 7.2 2 2 316$
Task 7.3 0.51 1 2.5 312$
Task 7.4 2 2 202$
Subtotal 031030007 909$
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Page36 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 47 of 84Exhibit A
SUMMARY OF FEES & HOURS BKF Engineers
Scope of Fee and Services 1650 Technology Drive, Suite 200
San Jose, CA 95110
City of Saratoga, Town of Los Gatos, and City of Monte Sereno Tel 408.467.9100, Fax 408.467.9199
Highway 9 Safety Improvements Project Phase 2
Hwy 9 Safety Improvements Project Phase 2 - Segment 12: Grandview to Viewfield
Task 1 Project Management/Team Leadership
Task 2 Preliminary Investigations, Data Collection, and Conceptual Design Alternatives
Task 3 60 % Construction Documents Package Preparation
Task 4 90% Construction Documents Package Preparation
Task 5 100% Construction Documents Package Preparation
Task 6 Bidding Services
Task 7 Construction Services
TASK PIC PM Eng III Eng II Eng I Tech Draft Surv Total Cost
Rate/hr 188$158$132$116$101$-$-$227$Hours
Task 1 0 6 0 0 0 0 0 0 6 948$
Task 2 1 6 2 4 28 0 0 16 57 8,324$
Task 3 1 14 1 6 45 0 0 0 67 7,773$
Task 4 1 6 0 16 46 0 0 0 69 7,638$
Task 5 1 3 0 2 18 0 0 0 24 2,712$
Task 6 0 1.5 1 0 1 0 0 0 3.5 470$
Task 7 0 3 1 0 3 0 0 0 7 909$
BKF 4 39.5 5 28 141 0 0 16 233.5
Subtotal $752 $6,241 $660 $3,248 $14,241 $0 $0 $3,632 28,774$
Reimbursable Expenses:
Printing 4.0% of professional fees 1,151$
Delivery/ Mileage 4.0% of professional fees 1,151$
Total Reimbursable Budget 2,302$
Subconsultants:
1 David Powers and Associates - Environmental Engineering 3,000$
2 Biggs Cardosa Associates - Structural Engineering 9,000$
3 Parikh Consultants Inc - Geotechnical Engineering - See Option Services on Summary Page 3,720$
Total Subconsultant Budget 15,720$
Total Budget 46,796$
Legend
PIC Principal in Charge Eng I Engineer I
PM Project Manager Surv Survey Field Crew
Eng III Engineer III
Eng II Engineer II
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Page37 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 48 of 84Exhibit A
Task 1 Project Management/Team Leadership
Task 1.1 Kick-Off Meeting
Task 1.2 Public Meetings (2 Total)
Task 1.3 Coordinate Design with Team Members and Consultants
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 1.1 1 1 158$
Task 1.2 1 1 158$
Task 1.3 4 4 632$
Subtotal 060000006 948$
Task 2 Preliminary Investigations, Data Collection, and Conceptual Design Alternatives
Task 2.1 Conduct Topographic Survey to supplement Planimetric Mapping (NAD 1983 & NAVD 1988)
Task 2.2 Conduct Geotechnical Investigations to support Retaining Walls
Task 2.3 Request/Collect/Review available CT and City As-Builts, R/W Record Maps, and other Project Improvements Plans
Task 2.4 Request/Collect/Review Available Utility Record Information (as needed)
Task 2.5 Develop Conceptual Design Alternatives
Task 2.6 Perform Site Visit with City to Verify Conceptual Design Alternatives
Task 2.7 Refine Conceptual Design Alternatives
Task 2.8 Prepare Exhibits for Public Meeting
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 2.1 1 8 1625 4,598$
Task 2.2 Parikh Consultants, Inc.(see fee under optional services in summary)0
Task 2.3 1 1 101$
Task 2.4 1 1 2 233$
Task 2.5 12 12 15 1,716$
Task 2.6 11 2 290$
Task 2.7 1 24 7 794$
Task 2.8 1 22 5 592$
Subtotal 162428001657 8,324$
Task 3 60 % Construction Documents Package Preparation
Task 3.1 Refine Conceptual Design Alternatives to incorporate Public Input
Task 3.2 Submit Refined Concept Design to City for Review
Task 3.3 Meet with City to confirm final Conceptual Design
Task 3.4 Prepare CEQA Categorical Exemption
Task 3.5 Prepare 60% PS&E Documents
Task 3.5.1 Prepare Cover Sheet, General Notes and Key Maps
Task 3.5.2 Prepare Plan View Design Drawings
Task 3.5.3 Prepare Retaining Wall Plans including profiles
Task 3.5.4 Prepare Detail Sheets and Sections
Task 3.5.5 Prepare Traffic Handling Plan
Task 3.5.6 Prepare Outline of Specifications
Task 3.5.7 Prepare Construction Cost Estimate
Task 3.6 Submit 60 % PS&E Package to City for Review
Task 3.7 Meet with City to discuss 60% Review Comments
Task 3.8 Site Visits with Property Owners On-Site (4 Individual Owners anticipated)
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 3.1 1 2 3 334$
Task 3.2 1 1 101$
Task 3.3 0.5 0.5 79$
Task 3.4 David Powers and Associates(see fee in summary)0
Task 3.5 18 6 40 55 6,188$
Task 3.6 1 2 3 360$
Task 3.7 0.5 0.5 79$
Task 3.8 4 4 632$
Subtotal 114164500067 7,773$
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Page38 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 49 of 84Exhibit A
Task 4 90% Construction Documents Package Preparation
Task 4.1 Meet with City to discuss Site Visit comments determine viability
Task 4.2 Incorporate 60% Review comments and Prepare 90% PS&E Package
Task 4.3 Submit 90 % PS&E Package to City for Review
Task 4.4 Meet with City to discuss 90% Review Comments
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 4.1 0.5 0.5 79$
Task 4.2 14 1644 65 7,120$
Task 4.3 1 2 3 360$
Task 4.4 0.5 0.5 79$
Subtotal 160164600069 7,638$
Task 5 100% Construction Documents Package Preparation
Task 5.1 Incorporate 90% Review comments and Prepare 100% PS&E Package for Bidding
Task 5.2 Submit 100 % PS&E to City for Bidding
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 5.1 12 2 16 21 2,352$
Task 5.2 1 2 3 360$
Subtotal 13021800024 2,712$
Task 6 Bidding Services
Task 6.1 Assist City in Bidding period and attend Pre-Bid Meeting
Task 6.2 Provide Clarifications to Bidding Documents per Contractor Inquires
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 6.1 0.5 0.5 79$
Task 6.2 11 1 3 391$
Subtotal 0 1.51010003.5 470$
Task 7 Construction Services
Task 7.1 Attend Pre-Construction Meeting
Task 7.2 Site Visits with Property Owners On-Site (4 Individual Owners anticipated)
Task 7.3 Respond to RFIs and evaluate Change Orders
Task 7.4 Prepare Record Drawings based on red lines provided by City
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 7.1 0.5 0.5 79$
Task 7.2 2 2 316$
Task 7.3 0.51 1 2.5 312$
Task 7.4 2 2 202$
Subtotal 031030007 909$
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Page39 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 50 of 84Exhibit A
SUMMARY OF FEES & HOURS BKF Engineers
Scope of Fee and Services 1650 Technology Drive, Suite 200
San Jose, CA 95110
City of Saratoga, Town of Los Gatos, and City of Monte Sereno Tel 408.467.9100, Fax 408.467.9199
Highway 9 Safety Improvements Project Phase 2
Hwy 9 Safety Improvements Project Phase 2 - Segment 13: Viewfield to Rose
Task 1 Project Management/Team Leadership
Task 2 Preliminary Investigations, Data Collection, and Conceptual Design Alternatives
Task 3 60 % Construction Documents Package Preparation
Task 4 90% Construction Documents Package Preparation
Task 5 100% Construction Documents Package Preparation
Task 6 Bidding Services
Task 7 Construction Services
TASK PIC PM Eng III Eng II Eng I Tech Draft Surv Total Cost
Rate/hr 188$158$132$116$101$-$-$227$Hours
Task 1 0 6 0 0 0 0 0 0 6 948$
Task 2 1 6 2 2 16 0 0 8 35 5,064$
Task 3 1 4 1 0 21 0 0 0 27 3,073$
Task 4 1 4 0 0 26 0 0 0 31 3,446$
Task 5 1 3 0 0 10 0 0 0 14 1,672$
Task 6 0 1.5 1 0 1 0 0 0 3.5 470$
Task 7 0 1 1 0 3 0 0 0 5 593$
BKF 4 25.5 5 2 77 0 0 8 121.5
Subtotal $752 $4,029 $660 $232 $7,777 $0 $0 $1,816 15,266$
Reimbursable Expenses:
Printing 4.0% of professional fees 611$
Delivery/ Mileage 4.0% of professional fees 611$
Total Reimbursable Budget 1,221$
Subconsultants:
1 David Powers and Associates - Environmental Engineering 3,000$
2 Biggs Cardosa Associates - Structural Engineering 7,200$
3 Parikh Consultants Inc - Geotechnical Engineering - See Option Services on Summary Page 1,860$
Total Subconsultant Budget 12,060$
Total Budget 28,547$
Legend
PIC Principal in Charge Eng I Engineer I
PM Project Manager Surv Survey Field Crew
Eng III Engineer III
Eng II Engineer II
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Page40 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 51 of 84Exhibit A
Task 1 Project Management/Team Leadership
Task 1.1 Kick-Off Meeting
Task 1.2 Public Meetings (2 Total)
Task 1.3 Coordinate Design with Team Members and Consultants
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 1.1 1 1 158$
Task 1.2 1 1 158$
Task 1.3 4 4 632$
Subtotal 060000006 948$
Task 2 Preliminary Investigations, Data Collection, and Conceptual Design Alternatives
Task 2.1 Conduct Topographic Survey to supplement Planimetric Mapping (NAD 1983 & NAVD 1988)
Task 2.2 Conduct Geotechnical Investigations to support Retaining Walls
Task 2.3 Request/Collect/Review available CT and City As-Builts, R/W Record Maps, and other Project Improvements Plans
Task 2.4 Request/Collect/Review Available Utility Record Information (as needed)
Task 2.5 Develop Conceptual Design Alternatives
Task 2.6 Perform Site Visit with City to Verify Conceptual Design Alternatives
Task 2.7 Refine Conceptual Design Alternatives
Task 2.8 Prepare Exhibits for Public Meeting
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 2.1 1 4 8 13 2,378$
Task 2.2 Parikh Consultants, Inc.(see fee under optional services in summary)0
Task 2.3 1 1 101$
Task 2.4 1 1 2 233$
Task 2.5 12 4 7 908$
Task 2.6 11 2 290$
Task 2.7 1 24 7 794$
Task 2.8 1 2 3 360$
Subtotal 16221600835 5,064$
Task 3 60 % Construction Documents Package Preparation
Task 3.1 Refine Conceptual Design Alternatives to incorporate Public Input
Task 3.2 Submit Refined Concept Design to City for Review
Task 3.3 Meet with City to confirm final Conceptual Design
Task 3.4 Prepare CEQA Categorical Exemption
Task 3.5 Prepare 60% PS&E Documents
Task 3.5.1 Prepare Cover Sheet, General Notes and Key Maps
Task 3.5.2 Prepare Plan View Design Drawings
Task 3.5.3 Prepare Retaining Wall Plans including profiles
Task 3.5.4 Prepare Detail Sheets and Sections
Task 3.5.5 Prepare Traffic Handling Plan
Task 3.5.6 Prepare Outline of Specifications
Task 3.5.7 Prepare Construction Cost Estimate
Task 3.6 Submit 60 % PS&E Package to City for Review
Task 3.7 Meet with City to discuss 60% Review Comments
Task 3.8 Site Visits with Property Owners On-Site( None anticipated)
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 3.1 1 2 3 334$
Task 3.2 1 1 101$
Task 3.3 0.5 0.5 79$
Task 3.4 David Powers and Associates(see fee in summary)0
Task 3.5 12 16 19 2,120$
Task 3.6 1 2 3 360$
Task 3.7 0.5 0.5 79$
Task 3.8 0 0 -$
Subtotal 14102100027 3,073$
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Page41 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 52 of 84Exhibit A
Task 4 90% Construction Documents Package Preparation
Task 4.1 Meet with City to discuss Site Visit comments determine viability
Task 4.2 Incorporate 60% Review comments and Prepare 90% PS&E Package
Task 4.3 Submit 90 % PS&E Package to City for Review
Task 4.4 Meet with City to discuss 90% Review Comments
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 4.1 0.5 0.5 79$
Task 4.2 12 24 27 2,928$
Task 4.3 1 2 3 360$
Task 4.4 0.5 0.5 79$
Subtotal 14002600031 3,446$
Task 5 100% Construction Documents Package Preparation
Task 5.1 Incorporate 90% Review comments and Prepare 100% PS&E Package for Bidding
Task 5.2 Submit 100 % PS&E to City for Bidding
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 5.1 12 8 11 1,312$
Task 5.2 1 2 3 360$
Subtotal 13001000014 1,672$
Task 6 Bidding Services
Task 6.1 Assist City in Bidding period and attend Pre-Bid Meeting
Task 6.2 Provide Clarifications to Bidding Documents per Contractor Inquires
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 6.1 0.5 0.5 79$
Task 6.2 11 1 3 391$
Subtotal 0 1.51010003.5 470$
Task 7 Construction Services
Task 7.1 Attend Pre-Construction Meeting
Task 7.2 Site Visits with Property Owners On-Site (None anticipated)
Task 7.3 Respond to RFIs and evaluate Change Orders
Task 7.4 Prepare Record Drawings based on red lines provided by City
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 7.1 0.5 0.5 79$
Task 7.2 0 0 -$
Task 7.3 0.51 1 2.5 312$
Task 7.4 2 2 202$
Subtotal 011030005 593$
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Page42 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 53 of 84Exhibit A
SUMMARY OF FEES & HOURS BKF Engineers
Scope of Fee and Services 1650 Technology Drive, Suite 200
San Jose, CA 95110
City of Saratoga, Town of Los Gatos, and City of Monte Sereno Tel 408.467.9100, Fax 408.467.9199
Highway 9 Safety Improvements Project Phase 2
Hwy 9 Safety Improvements Project Phase 2 - Segment 14: Rose to LG/MS Limits
Task 1 Project Management/Team Leadership
Task 2 Preliminary Investigations, Data Collection, and Conceptual Design Alternatives
Task 3 60 % Construction Documents Package Preparation
Task 4 90% Construction Documents Package Preparation
Task 5 100% Construction Documents Package Preparation
Task 6 Bidding Services
Task 7 Construction Services
TASK PIC PM Eng III Eng II Eng I Tech Draft Surv Total Cost
Rate/hr 188$158$132$116$101$-$-$227$Hours
Task 1 0 6 0 0 0 0 0 0 6 948$
Task 2 1 6 2 2 20 0 0 12 43 6,376$
Task 3 1 10 1 0 43 0 0 0 55 6,243$
Task 4 1 4 0 0 36 0 0 0 41 4,456$
Task 5 1 3 0 0 18 0 0 0 22 2,480$
Task 6 0 1.5 1 0 1 0 0 0 3.5 470$
Task 7 0 1 1 0 3 0 0 0 5 593$
BKF 4 31.5 5 2 121 0 0 12 175.5
Subtotal $752 $4,977 $660 $232 $12,221 $0 $0 $2,724 21,566$
Reimbursable Expenses:
Printing 4.0% of professional fees 863$
Delivery/ Mileage 4.0% of professional fees 863$
Total Reimbursable Budget 1,725$
Subconsultants:
1 David Powers and Associates - Environmental Engineering 3,000$
2 Biggs Cardosa Associates - Structural Engineering 2,400$
3 Parikh Consultants Inc - Geotechnical Engineering - See Option Services on Summary Page -$
Total Subconsultant Budget 5,400$
Total Budget 28,691$
Legend
PIC Principal in Charge Eng I Engineer I
PM Project Manager Surv Survey Field Crew
Eng III Engineer III
Eng II Engineer II
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Page43 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 54 of 84Exhibit A
Task 1 Project Management/Team Leadership
Task 1.1 Kick-Off Meeting
Task 1.2 Public Meetings (2 Total)
Task 1.3 Coordinate Design with Team Members and Consultants
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 1.1 1 1 158$
Task 1.2 1 1 158$
Task 1.3 4 4 632$
Subtotal 060000006 948$
Task 2 Preliminary Investigations, Data Collection, and Conceptual Design Alternatives
Task 2.1 Conduct Topographic Survey to supplement Planimetric Mapping (NAD 1983 & NAVD 1988)
Task 2.2 Conduct Geotechnical Investigations to support Retaining Walls
Task 2.3 Request/Collect/Review available CT and City As-Builts, R/W Record Maps, and other Project Improvements Plans
Task 2.4 Request/Collect/Review Available Utility Record Information (as needed)
Task 2.5 Develop Conceptual Design Alternatives
Task 2.6 Perform Site Visit with City to Verify Conceptual Design Alternatives
Task 2.7 Refine Conceptual Design Alternatives
Task 2.8 Prepare Exhibits for Public Meeting
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 2.1 1 8 1221 3,690$
Task 2.2 Parikh Consultants, Inc.(see fee under optional services in summary)0
Task 2.3 1 1 101$
Task 2.4 1 1 2 233$
Task 2.5 12 4 7 908$
Task 2.6 11 2 290$
Task 2.7 1 24 7 794$
Task 2.8 1 2 3 360$
Subtotal 162220001243 6,376$
Task 3 60 % Construction Documents Package Preparation
Task 3.1 Refine Conceptual Design Alternatives to incorporate Public Input
Task 3.2 Submit Refined Concept Design to City for Review
Task 3.3 Meet with City to confirm final Conceptual Design
Task 3.4 Prepare CEQA Categorical Exemption
Task 3.5 Prepare 60% PS&E Documents
Task 3.5.1 Prepare Cover Sheet, General Notes and Key Maps
Task 3.5.2 Prepare Plan View Design Drawings
Task 3.5.3 Prepare Retaining Wall Plans including profiles
Task 3.5.4 Prepare Detail Sheets and Sections
Task 3.5.5 Prepare Traffic Handling Plan
Task 3.5.6 Prepare Outline of Specifications
Task 3.5.7 Prepare Construction Cost Estimate
Task 3.6 Submit 60 % PS&E Package to City for Review
Task 3.7 Meet with City to discuss 60% Review Comments
Task 3.8 Site Visits with Property Owners On-Site( None anticipated)
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 3.1 1 2 3 334$
Task 3.2 1 1 101$
Task 3.3 0.5 0.5 79$
Task 3.4 David Powers and Associates(see fee in summary)0
Task 3.5 18 36 45 5,088$
Task 3.6 1 4 5 562$
Task 3.7 0.5 0.5 79$
Task 3.8 0 0 -$
Subtotal 110104300055 6,243$
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Page44 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 55 of 84Exhibit A
Task 4 90% Construction Documents Package Preparation
Task 4.1 Meet with City to discuss Site Visit comments determine viability
Task 4.2 Incorporate 60% Review comments and Prepare 90% PS&E Package
Task 4.3 Submit 90 % PS&E Package to City for Review
Task 4.4 Meet with City to discuss 90% Review Comments
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 4.1 0.5 0.5 79$
Task 4.2 12 32 35 3,736$
Task 4.3 1 4 5 562$
Task 4.4 0.5 0.5 79$
Subtotal 14003600041 4,456$
Task 5 100% Construction Documents Package Preparation
Task 5.1 Incorporate 90% Review comments and Prepare 100% PS&E Package for Bidding
Task 5.2 Submit 100 % PS&E to City for Bidding
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 5.1 12 16 19 2,120$
Task 5.2 1 2 3 360$
Subtotal 13001800022 2,480$
Task 6 Bidding Services
Task 6.1 Assist City in Bidding period and attend Pre-Bid Meeting
Task 6.2 Provide Clarifications to Bidding Documents per Contractor Inquires
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 6.1 0.5 0.5 79$
Task 6.2 11 1 3 391$
Subtotal 0 1.51010003.5 470$
Task 7 Construction Services
Task 7.1 Attend Pre-Construction Meeting
Task 7.2 Site Visits with Property Owners On-Site (None anticipated)
Task 7.3 Respond to RFIs and evaluate Change Orders
Task 7.4 Prepare Record Drawings based on red lines provided by City
TASK PIC PM Eng IIIEng II Eng I Tech Draft Surv Tot Hrs Cost
Task 7.1 0.5 0.5 79$
Task 7.2 0 0 -$
Task 7.3 0.51 1 2.5 312$
Task 7.4 2 2 202$
Subtotal 011030005 593$
P:\Eng07\076049\Fee Proposal\Final Fee\11-2\All Segments without Bridge Hwy 9 Safety Improvement Project Phase 2 - 11-2-09.XLS]
Page45 of 45
Printed 11/2/2009
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 56 of 84Exhibit A
EXHIBIT B
PAYMENT
1. TOTAL COMPENSATION City shall pay Contractor an amount not to
exceed the total sum of $ 498,238 (Four hundred ninety eight thousand two
hundred thirty eight Dollars) for work to be performed and reimbursable
costs incurred pursuant to this Agreement. The total sum stated above
shall be the total which City shall pay for the work product to be provided
by Contractor pursuant to this Agreement.
2. INVOICES Contractor shall submit invoices, not more often than
once a month during the term of this Agreement, based on the cost for work
performed and reimbursable expenses incurred prior to the invoice date.
Invoices shall contain the following information:
a. Serial identifications of bills, i.e., Bill No. 1;
b. The beginning and ending dates of the billing period;
c. A summary containing the total contract amount, the amount
of prior billings, the total due this period, and the remaining
balance available for all remaining billing periods.
3. MONTHLY PAYMENTS City shall make monthly payments, based
on such invoices, for satisfactory progress in completion of the Scope of
Work, and for authorized reimbursable expenses incurred.
4. REIMBURSABLE EXPENSES There shall be no right to
reimbursement of expenses incurred by Contractor except as specified in
Exhibit A to this Agreement.
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 57 of 84Exhibit B
EXHIBIT C
FACILITIES AND EQUIPMENT
City shall furnish physical facilities such as desks, filing cabinets,
and conference space, as may be reasonably necessary for Contractor's use
while consulting with City employees and reviewing records and the
information in possession of City. The location, quantity, and time of
furnishing said physical facilities shall be in the sole discretion of City. In
no event shall City be obligated to furnish any facility which may involve
incurring any direct expense, including, but not limiting the generality of
this exclusion, long-distance telephone or other communication charges,
vehicles, and reproduction facilities. Contractor shall not use such services,
premises, facilities, supplies or equipment for any purpose other than in the
performance of Contractor's obligations under this Agreement.
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 58 of 84Exhibit C
EXHIBIT D
GENERAL PROVISIONS
1. INDEPENDENT CONTRACTOR
At all times during the term of this Agreement, Contractor shall be an
independent contractor and shall not be an employee of City. Contractor
shall complete the Scope of Work hereunder in accordance with currently
approved methods and practices in Contractor's field. City shall have the
right to control Contractor only with respect to specifying the results to be
obtained from Contractor pursuant to this Agreement. City shall not have
the right to control the means by which Contractor accomplishes services
rendered pursuant to this Agreement. Likewise, no relationship of employer
and employee is created by this Agreement between the City and Contractor
or any subcontractor or employee of Contractor. Nothing contained in this
Agreement shall be construed as limiting the right of Contractor to engage in
Contractor's profession separate and apart from this Agreement so long as
such activities do not interfere or conflict with the performance by
Contractor of the obligations set forth in this Agreement. Interference or
conflict will be determined at the sole discretion of the City.
2. STANDARD OF PERFORMANCE
Contractor shall complete the Scope of Work required pursuant to this
Agreement in the manner and according to the standards observed by a
competent practitioner of the profession in which Contractor is engaged in
the geographical area in which Contractor practices its profession. All work
product of whatsoever nature, which Contractor delivers to City pursuant to
this Agreement, shall be prepared in a substantial, first class and
workmanlike manner and conform to the standards of quality normally
observed by a person practicing in Contractor's profession.
3. TIME
Contractor shall devote such time to the Scope of Work pursuant to this
Agreement as may be reasonably necessary for satisfactory performance of
Contractor's obligations pursuant to this Agreement. After this Agreement
has been in effect for at least one full calendar year, the unit prices paid as
indicated in Exhibit B may be adjusted each fiscal year based on the San
Francisco Bay Area Consumer Price Index (CPI) for urban wage earners and
clerical workers for the year ending with November; provided, however, any
such adjustment to the unit prices shall not increase the maximum contract
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 59 of 84Exhibit D
amount set forth in this Agreement. The Contractor request adjustments in
writing prior to March 1 for the following fiscal year.
4. CONTRACTOR NO AGENT
Except as City may specify in writing, Contractor shall have no authority,
express or implied, to act on behalf of City in any capacity whatsoever as an
agent. Contractor shall have no authority, express or implied, pursuant to
this Agreement to bind City to any obligation whatsoever.
5. BENEFITS AND TAXES
Contractor shall not have any claim under this Agreement or otherwise
against City for seniority, vacation time, vacation pay, sick leave, personal
time off, overtime, health insurance, medical care, hospital care, insurance
benefits, social security, disability, unemployment, workers compensation or
employee benefits of any kind. Contractor shall be solely liable for and
obligated to pay directly all applicable taxes, including, but not limited to,
federal and state income taxes, and in connection therewith Contractor shall
indemnify and hold City harmless from any and all liability that City may
incur because of Contractor's failure to pay such taxes. City shall have no
obligation whatsoever to pay or withhold any taxes on behalf of Contractor.
6. ASSIGNMENT PROHIBITED
No party to this Agreement may assign any right or obligation pursuant to
this Agreement. Any attempted or purported assignment of any right or
obligation pursuant to this Agreement shall be void and of no effect.
However, with the consent of the City given in writing, Contractor is entitled
to subcontract such portions of the work to be performed under this
Agreement as may be specified by City.
7. PERSONNEL
a. Qualifications. Contractor shall assign only competent personnel to
complete the Scope of Work pursuant to this Agreement. In the event that
City, in its sole discretion, at any time during the term of this Agreement,
desires the removal of any such persons, Contractor shall, immediately
upon receiving notice from city of such desire of City, cause the removal of
such person or persons.
b. Employment Eligibility. Contractor shall ensure that all employees
of Contractor and any subcontractor retained by Contractor in connection
with this Agreement have provided the necessary documentation to
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 60 of 84Exhibit D
establish identity and employment eligibility as required by the Immigration
Reform and Control Act of 1986. Failure to provide the necessary
documentation will result in the termination of the Agreement as required
by the Immigration Reform and Control Act of 1986.
c. Prevailing Wages. This is a public works contract within the meaning of
Part 7 of Division 2 of the California Labor Code (Sections 1720 et seq.). In
accordance with California Labor Code Section 1771, all contractors and
subcontractors on this public work project shall pay not less than current
prevailing wage rates as determined by the California Department of
Industrial Relations (“DIR”). Pursuant to Section 1773 of the California
Labor Code, the City has obtained the general prevailing rate of wages and
employer payments for health and welfare, vacation, pension and similar
purposes in the City of Saratoga, a copy of which is on file at 13777
Fruitvale Avenue, Saratoga, California at the office of the Public Works
Director, and shall be made available for viewing to any interested party
upon request.
8. CONFLICT OF INTEREST
a. In General. Contractor represents and warrants that, to the
best of the Contractor's knowledge and belief, there are no
relevant facts or circumstances which could give rise to a
conflict of interest on the part of Contractor, or that the
Contractor has already disclosed all such relevant
information.
b. Subsequent Conflict of Interest. Contractor agrees that if an actual
or potential conflict of interest on the part of Contractor is discovered after
award, the Contractor will make a full disclosure in writing to the City. This
disclosure shall include a description of actions, which the Contractor has
taken or proposes to take, after consultation with the City to avoid, mitigate,
or neutralize the actual or potential conflict. Within 45 days, the Contractor
shall have taken all necessary steps to avoid, mitigate, or neutralize the
conflict of interest to the satisfaction of the City.
c. Interests of City Officers and Staff. No officer, member or employee
of City and no member of the City Council shall have any pecuniary interest,
direct or indirect, in this Agreement or the proceeds thereof. Neither
Contractor nor any member of any Contractor's family shall serve on any
City board or committee or hold any such position which either by rule,
practice or action nominates, recommends, or supervises Contractor's
operations or authorizes funding to Contractor.
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 61 of 84Exhibit D
9. COMPLIANCE WITH LAWS
a. In General. Contractor shall observe and comply with all laws,
policies, general rules and regulations established by City and shall comply
with the common law and all laws, ordinances, codes and regulations of
governmental agencies, (including federal, state, municipal and local
governing bodies) applicable to the performance of the Scope of Work
hereunder, including, but not limited to, all provisions of the Occupational
Safety and Health Act of 1979 as amended, and Section 1771 of the
California Labor Code.
b. Licenses and Permits. Contractor represents and warrants to City
that it has all licenses, permits, qualifications and approvals of whatsoever
nature which are legally required for Contractor to practice its profession.
Contractor represents and warrants to City that Contractor shall, at its sole
cost and expense, keep in effect at all times during the term of this
Agreement any licenses, permits, and approvals which are legally required
for Contractor to practice its profession. In addition to the foregoing,
Contractor shall obtain and maintain during the term hereof a valid City of
Saratoga Business.
c. Funding Agency Requirements. To the extent that this Agreement
may be funded by fiscal assistance from another entity, Contractor shall
comply with all applicable rules and regulations to which City is bound by
the terms of such fiscal assistance program.
d. Drug-free Workplace. Contractor and Contractor's employees and
subcontractors shall comply with the City's policy of maintaining a drug-free
workplace. Neither Contractor nor Contractor's employees and
subcontractors shall unlawfully manufacture, distribute, dispense, possess
or use controlled substances, as defined in 21 U.S. Code Section 812,
including marijuana, heroin, cocaine, and amphetamines, at any facility,
premises or worksite used in any manner in connection with performing
services pursuant to this Agreement. If Contractor or any employee or
subcontractor of Contractor is convicted or pleads nolo contendere to a
criminal drug statute violation occurring at such a facility, premises, or
worksite, the Contractor, within five days thereafter, shall notify the City.
e. Discrimination Prohibited. Contractor assures and agrees that
Contractor will comply with Title VII of the Civil Rights Act of 1964 and
other laws prohibiting discrimination and that no person shall, on the
grounds of race, creed, color, disability, sex, sexual orientation, national
origin, age, religion, Vietnam era veteran's status, political affiliation, or any
other non-merit factors be excluded from participating in, be denied the
benefits of, or be otherwise subjected to discrimination under this
Agreement.
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 62 of 84Exhibit D
10. DOCUMENTS AND RECORDS
Property of City. All reports, data, maps, models, charts, studies, surveys,
photographs, memoranda or other written documents or materials prepared
by Contractor pursuant to this Agreement shall become the property of City
upon completion of the work to be performed hereunder or upon
termination of this Agreement. City agrees that Contractor shall bear no
responsibility for any modifications by others made to the documents
prepared by the Contractor. City also agrees that Contractor shall bear no
responsibility for any re-use by third parties of the documents prepared by
Contractor.
Retention of Records. Until the expiration of five years after the furnishing
of any services pursuant to this Agreement, Contractor shall retain and
make available to the City or any party designated by the City, upon written
request by City, this Agreement, and such books, documents and records of
Contractor (and any books, documents, and records of any subcontractor(s))
that are necessary or convenient for audit purposes to certify the nature and
extent of the reasonable cost of services to City.
Use Of Recycled Products. Contractor shall prepare and submit all
reports, written studies and other printed material on recycled paper to the
extent it is available at equal or less cost than virgin paper.
Professional Seal. Where applicable in the determination of the contract
administrator, the first page of a technical report, first page of design
specifications, and each page of construction drawings shall be
stamped/sealed and signed by the licensed professional responsible for the
report/design preparation. The stamp/seal shall be in a block entitled "Seal
and Signature of Registered Professional with report/design responsibility"
as per the sample below.
______________________________
Seal and Signature of Registered Professional
with report/design responsibility.
11. CONFIDENTIAL INFORMATION Contractor shall hold any
confidential information received from City in the course of performing this
Agreement in trust and confidence and will not reveal such confidential
information to any person or entity, either during the term of the Agreement
or at any time thereafter. Upon expiration of this Agreement, or termination
as provided herein, Contractor shall return materials which contain any
confidential information to City. Contractor may keep one copy for its
confidential file. For purposes of this paragraph, confidential information is
defined as all information disclosed to Contractor which relates to City's
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 63 of 84Exhibit D
past, present, and future activities, as well as activities under this
Agreement, which information is not otherwise of public record under
California law.
12. RESPONSIBILITY OF CONTRACTOR Contractor shall take all
responsibility for the work, shall bear all losses and damages directly or
indirectly resulting to Contractor, to any subcontractor, to the City, to City
officers and employees, or to parties designated by the City, on account of
the performance or character of the work, unforeseen difficulties, accidents,
occurrences or other causes predicated on Contractor’s negligence,
recklessness, or willful misconduct. Contractor is required to pay prevailing
wages, in accordance with Section 1771 of the California Labor Code;
Contractor must also ensure that prevailing wages are paid by any
subcontractor.
13. INDEMNIFICATION
Contractor and City agree that City, its employees, agents and officials
shall, be protected from any loss, injury, damage, claim, lawsuit, cost,
expense, attorneys fees, litigation costs, defense costs, court costs or any
other cost as set forth below. Contractor acknowledges that City would
not enter into this agreement in the absence of the commitment of
Contractor to indemnify and protect City as set forth below.
a. Indemnity. To the fullest extent permitted by law, Contractor
shall defend, indemnify and hold harmless City, its employees,
agents and officials, from any liability, claims, suits, actions,
arbitration proceedings, administrative proceedings, regulatory
proceedings, losses, expenses or costs (including reasonable costs
and fees of litigation) of any kind whatsoever without restriction or
limitation, incurred in relation to, as a consequence of or arising
out of or in any way attributable actually, allegedly or impliedly, in
whole or in part, to the performance of this Agreement in a manner
that is negligent, reckless or in willful misconduct. All obligations
under this provision are to be paid by Contractor as they are
incurred by the City.
b. Limitation on Indemnity. Without affecting the rights of City
under any provision of this agreement or this section, Contractor
shall not be required to defend, indemnify and hold harmless City
as set forth above for liability attributable to the active negligence,
sole negligence, or willful misconduct of City, provided such active
negligence, sole negligence, or willful misconduct is determined by
agreement between the parties or the findings of a court of
competent jurisdiction.
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Highway 9 Phase II Exhibit D Page 64 of 84
c. Scope of Contractor Obligation. The obligations of Contractor
under this or any other provision of this Agreement will not be
limited by the provisions of any workers' compensation act or
similar act. Contractor expressly waives its statutory immunity
under such statutes or laws as to City, its employees and officials.
d. Subcontractors. Contractor agrees to obtain executed indemnity
agreements with provisions identical to those set forth here in this
section from each and every subcontractor, sub tier contractor or
any other person or entity involved by, for, with or on behalf of
Contractor in the performance or subject matter of this Agreement.
In the event Contractor fails to obtain such indemnity obligations
from others as required here, Contractor agrees to be fully
responsible according to the terms of this section.
e. In General. Failure of City to monitor compliance with these
requirements imposes no additional obligations on City and will in
no way act as a waiver of any rights hereunder. This obligation to
indemnify and defend City as set forth herein is binding on the
successors, assigns, or heirs of Contractor and shall survive the
termination of this agreement or this section. City approval of the
insurance contracts required by this Agreement does not relieve
the Contractor or subcontractors from liability under this
paragraph.
14. INSURANCE REQUIREMENTS Contractor shall procure and
maintain for the duration of the contract insurance as set forth in Exhibit E.
The cost of such insurance shall be included in the Contractor's bid.
15. DEFAULT AND REMEDIES
a. Events of default. Each of the following shall constitute an event of
default hereunder:
1. Failure to perform any obligation under this Agreement and failure to
cure such breach immediately upon receiving notice of such breach, if the
breach is such that the City determines the health, welfare, or safety of the
public is immediately endangered; or
2. Failure to perform any obligation under this Agreement and failure to
cure such breach within fifteen (15) days of receiving notice of such breach,
if the breach is such that the City determines that the health, welfare, or
safety of the public is not immediately endangered, provided that if the
nature of the breach is such that the City determines it will reasonably
require more than fifteen (15) days to cure, Contractor shall not be in
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 65 of 84Exhibit D
default if Contractor promptly commences the cure and diligently proceeds
to completion of the cure.
b. Remedies upon default. Upon any Contractor default, City shall
have the right to immediately suspend or terminate the Agreement, seek
specific performance, contract with another party to perform this Agreement
and/or seek damages including incidental, consequential and/or special
damages to the full extent allowed by law.
c. No Waiver. Failure by City to seek any remedy for any default
hereunder shall not constitute a waiver of any other rights hereunder or any
right to seek any remedy for any subsequent default.
16. TERMINATION Either party may terminate this Agreement with or
without cause by providing 10 days notice in writing to the other party. The
City may terminate this Agreement at any time without prior notice in the
event that Contractor commits a material breach of the terms of this
Agreement. Upon termination, this Agreement shall become of no further
force or affect whatsoever and each of the parties hereto shall be relieved
and discharged here-from, subject to payment for acceptable services
rendered prior to the expiration of the notice of termination.
Notwithstanding the foregoing, the provisions of this Agreement concerning
retention of records, City's rights to material produced, confidential
information, contractor's responsibility, indemnification, insurance, dispute
resolution, litigation, and jurisdiction and severability shall survive
termination of this Agreement.
17. DISPUTE RESOLUTION The parties shall make a good faith effort to
settle any dispute or claim arising under this Agreement. If the parties fail
to resolve such disputes or claims, they shall submit them to non-binding
mediation in California at shared expense of the parties for at least 8 hours
of mediation. If mediation does not arrive at a satisfactory result,
arbitration, if agreed to by all parties, or litigation may be pursued. In the
event any dispute resolution processes are involved, each party shall bear
its own costs and attorneys fees.
18. LITIGATION If any litigation is commenced between parties to this
Agreement concerning any provision hereof or the rights and duties of any
person in relation thereto, each party shall bear its own attorneys' fees and
costs.
19. JURISDICTION AND SEVERABILITY This Agreement shall be
administered and interpreted under the laws of the State of California.
Jurisdiction of litigation arising from this Agreement shall be in that state
and venue shall be in Santa Clara County, California. If any part of this
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Highway 9 Phase II Page 66 of 84Exhibit D
Agreement is found to conflict with applicable laws, such part shall be
inoperative, null and void insofar as it conflicts with said laws, but the
remainder of this Agreement shall be in full force and effect.
20. NOTICE OF NON-RENEWAL Contractor understands and agrees
that there is no representation, implication, or understanding that the City
will request that work product provided by Contractor under this Agreement
be supplemented or continued by Contractor under a new agreement
following expiration or termination of this Agreement. Contractor waives all
rights or claims to notice or hearing respecting any failure by City to
continue to request or retain all or any portion of the work product from
Contractor following the expiration or termination of this Agreement.
21. PARTIES IN INTEREST This Agreement is entered only for the
benefit of the parties executing this Agreement and not for the benefit of any
other individual, entity or person.
22. WAIVER. Neither the acceptance of work or payment for work pursuant
to this Agreement shall constitute a waiver of any rights or obligations
arising under this Agreement. The failure by the City to enforce any of
Contractor's obligations or to exercise City's rights shall in no event be
deemed a waiver of the right to do so thereafter.
23. Covenant Against Contingent Fees
The Contractor warrants that he/she has not employed or retained any
company or person, other than a bona fide employee working for the
Contractor; to solicit or secure this agreement; and that he/she has not paid
or agreed to pay any company or person other than a bona fide employee,
any fee, commission, percentage, brokerage fee, gift, or any other
consideration, contingent upon or resulting from the award, or formation of
this agreement. For breach or violation of this warranty, the local agency
shall have the right to annul this agreement without liability, or at its
discretion; to deduct from the agreement price or consideration, or otherwise
recover the full amount of such fee, commission, percentage, brokerage fee,
gift, or contingent fee.
24. Patent Rights
Contractor agrees to applicable patent rights provisions described in
41 CFR 1-9.1 regarding rights to inventions.
25. Subcontractors, Assignment and Transfer
All subcontracts exceeding $25,000 in cost shall contain all required
provisions of the prime contract.
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Highway 9 Phase II Page 67 of 84Exhibit D
26. Contractor’s Endorsement on PS&E/Other Data
The responsible Contractor/Consultant/Engineer shall sign all plans,
specifications, estimates (PS&E) and engineering data furnished by
him/her, and where appropriate, indicate his/her California
registration number.
27. DBE and UDBE Considerations
In conformance with Title 49 Code of the Code of Federal Regulations Part
26 Caltrans Local Assistance Procedures Manual and Caltrans Local
Programs Procedures The City of Saratoga has established an Annual
Anticipated Disadvantaged Business Enterprise (DBE) Participation Level
and Underutilized DBE (UDBE) goal for federal fiscal year 2009/2010
beginning on October 1st and ending on September 30th.
Contractors must give consideration to DBE firms as specified in 23 CFR
172.5(b), 49 CFR Part 26, and in Exhibit 10-I “Notice to Bidders/Proposers
Disadvantaged Business Enterprise Information.” (Exhibit F) The contract
has an under-utilized DBE (UDBE) goal, the Contractor must meet the
UDBE goal by using UDBEs as subcontractors/subconsultants or document
a good faith effort to meet the goal. If a UDBE subcontractor/subconsultant
is unable to perform, the Contractor must make a good faith effort to replace
him/her with another UDBE subcontractor/subconsultant if the goal is not
otherwise met.
The Annual Anticipated DBE participation level (AADPL) has been
established at 3.88% (1.12% Race Neutral and 2.76% Race Conscious).
The Underutilized DBE (UDBE) has been established at 2.76%
The Contractor agrees to comply with DBE and UDBE requirements. See
attached Local Assistance Procedures Manual Exhibits 10-O1 and 10-O2
(Exhibit F).
28. Nonlobbying Certification For Federal-Aid Contracts
The Contractor agrees to comply with items 1 and 2 of the attached Local
Assistance Procedures Manual Exhibit 10-P (Exhibit F). Furthermore, the
Contractor agrees to require that the language of this Certification be
included in all lower-tier subcontracts which exceed $100,000 and that all
such sub-recipients shall certify and disclose accordingly.
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 68 of 84Exhibit D
EXHIBIT E
INSURANCE
Please refer to the insurance requirements listed below. Those that have an
“X” indicated in the space before the requirement apply to Contractor's
Agreement (ignore any not checked).
Contractor shall provide its insurance broker(s)/agent(s) with a copy of
these requirements and request that they provide Certificates of Insurance
complete with copies of all required endorsements to: Administrative
Services Officer, City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA
95070.
Contractor shall furnish City with copies of original endorsements affecting
coverage required by this Exhibit E. The endorsements are to be signed by a
person authorized by that insurer to bind coverage on its behalf. All
endorsements and certificates are to be received and approved by City before
work commences. City has the right to require Contractor's insurer to
provide complete, certified copies of all required insurance policies,
including endorsements affecting the coverage required by these
specifications.
X Commercial General/Business Liability Insurance with coverage as
indicated:
X $2,000,000 per occurrence for bodily injury and property
damage
___ $ ____________ per occurrence bodily injury/$ ___________ per
occurrence property damage
___ Coverage for X, C, U hazards MUST be evidenced on the
Certificate of Insurance
___ If the standard ISO Form wording for "OTHER INSURANCE", or
other comparable wording, is not contained in Contractor's
liability insurance policy, an endorsement must be provided
that said insurance will be primary insurance and any
insurance or self-insurance maintained by City, its officers,
employees, agents or volunteers shall be in excess of
Contractor's insurance and shall not contribute to it.
X Auto Liability Insurance with coverage as indicated:
X $1,000,000 combined single limit for bodily injury and property
damage
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Highway 9 Phase II Exhibit E Page 69 of 84
___ $ ____________ per person/$__________ per accident for bodily
injury
___ $ ____________ per occurrence for property damage
___ $ 500,000 combined single limit for bodily injury and property
damage
___ Garage keepers extra liability endorsement to extend coverage
to all vehicles in the care, custody and control of the contractor,
regardless of where the vehicles are kept or driven.
X Professional/Errors and Omissions Liability with coverage as
indicated:
X $1,000,000 per loss/ $2,000,000 aggregate
___ $5,000,000 per loss/ $5,000,000 aggregate
Contractor must maintain Professional/Errors & Omissions Liability
coverage for a period of three years after the expiration of this
Agreement. Contractor may satisfy this requirement by renewal of
existing coverage or purchase of either prior acts or tail coverage
applicable to said three year period.
X Workers' Compensation Insurance
X Including minimum $1,000,000 Employer's Liability
The Employer's Liability policy shall be endorsed to waive any right of
subrogation as respects the City, its employees or agents.
The Contractor makes the following certification, required by section 1861 of
the California Labor Code:
I am aware of the provisions of Section 3700 of the Labor Code which
require every employer to be insured against liability for workers'
compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before
commencing the performance of the work of this contract
X Additional Insured Endorsement(s) for Commercial General/Business
Liability coverage naming the City of Saratoga, Town of Los Gatos and
City of Monte Sereno and their officers, officials, boards,
commissions, employees, volunteers and agents as additional
insured.
(NOTE: additional insured language on the Certificate of Insurance is
NOT acceptable without a separate endorsement such as Form CG 20
10)
X The Certificate of Insurance MUST provide 30 days notice of
cancellation, (10 days notice for non-payment of premium). NOTE: the
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Highway 9 Phase II Exhibit E Page 70 of 84
mail such notice shall impose no obligation or liability of any kind
upon the company, its agents or representatives."
X All subcontractors used must comply with the above requirements
except as noted below:
As to all of the checked insurance requirements above, the following shall
apply:
a. Deductibles and Self-Insured Retentions. Any deductibles or
self-insured retentions must be declared to and approved by the
City. At the option of the City, either (1) the insurer shall reduce
or eliminate such deductibles or self-insured retentions as
respects the City, its officers, officials and employees; or (2) the
Contractor shall procure a bond guaranteeing payment of losses
and related investigations, claim administration and defense
expenses.
b. City as Additional Insured. The City, its officers, officials,
employees and volunteers are to be covered as insureds as
respects: liability arising out of activities performed by or on
behalf of the Contractor; products and completed operations of the
Contractor, premises owned, occupied or used by the Contractor,
or automobiles owned, leased, hired or borrowed by the
Contractor. The coverage shall contain no special limitations on
the scope of the protection afforded to the City, its officers,
officials, employees or volunteers.
c. Other Insurance Provisions. The policies are to contain, or be
endorsed to contain, the following provisions:
1. Any failure to comply with reporting provisions of the policies
shall not affect coverage provided to the City, its officers,
officials, employees or volunteers.
2. The Contractor's insurance shall apply separately to each
insured against whom claim is made or suit is brought, except
with respect to the limits of the insurer's liability.
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 71 of 84Exhibit E
3. Coverage shall not be suspended, voided, canceled by either
party, reduced in coverage or in limits except after thirty (30)
days' prior written notice by certified mail, return receipt
requested, has been given to the City.
d. Acceptability of Insurers. Insurance is to be placed with
insurers with a Bests' rating of no less than A: VII
City of Saratoga:Independent Contractor Agreement
Highway 9 Phase II Page 72 of 84Exhibit E
City of Saratoga:Independent Contractor Agreement
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