HomeMy WebLinkAbout101-Staff report.pdfPage 1 of 3
SARATOGA CITY COUNCIL
MEETING DATE: December 16, 2009 AGENDA ITEM:
DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson
PREPARED BY: Barbara Powell DIRECTOR:
Assistant City Manager
SUBJECT: 2009 Library Heating Venting, Air Conditioning (HVAC) Renovation Project – Notice
of Completion
RECOMMENDED ACTION:
Move to accept the 2009 Library HVAC Renovation Project as complete and authorize staff to record
the Notice of Completion for the contract.
REPORT SUMMARY:
All work on the 2009 Library HVAC Renovation Project has been completed by the City’s contractor,
CIM Air, Inc. of Watsonville and has been inspected by City inspectors. The scope of work consisted of
supplying all labor, equipment and materials to remove and replace existing boilers and related
appurtenances, installing ceiling fans with controls, installing smoke detectors and removing and replacing
variable air valves.
Overall, the quality of construction completed through this contract was excellent and feedback received
from the Library indicates temperatures throughout the Library are now consistent and comfortable.
It is therefore recommended that the Council accept the project as complete. Further, it is recommended
that the Council authorize staff to record the attached Notice of Completion for the construction contract.
FISCAL IMPACTS:
The total cost for this project was $263,517, including $194,650 for the boilers, ceiling fans and smoke
detectors, and an additional $68,867 for the controls system.
Retention funds will be released 30 days after the Notice of Completion has been recorded.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
The project would not be accepted as complete and staff would notify the contractor of any additional work
required by the City Council before the project would be accepted as complete.
ALTERNATIVE ACTION:
None in addition to the above.
Page 2 of 3
FOLLOW UP ACTION:
Staff will record the Notice of Completion for the construction contract.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
ATTACHMENTS:
Notice of Completion.
Page 3 of 3
Recording requested by,
And to be returned to:
City of Saratoga
City Manager’s Office
13777 Fruitvale Avenue
Saratoga, CA 95070
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that the work agreed and performed under the contract mentioned
below between the City of Saratoga, a municipal corporation, whose address is 13777 Fruitvale
Ave., Saratoga, CA 95070, as Owner of property or property rights, and the Contractor
mentioned below, on property of the Owner, was accepted as complete by the Owner on or
around the 16th day of December 2009.
Contract Number: N/A
Contract Date: June 17, 2009
Contractor’s Name: CIM Air, Inc.
Contractor’s Address: 50 Aviation Way #2, Watsonville, CA 95076
Description of Work: 2009 Library HVAC Renovation Project
Notice is given in accordance with the provisions of Section 3093 of the Civil Code of the State
of California.
The undersigned certifies that he is an officer of the City of Saratoga, that he has read the
foregoing Notice of Acceptance of Completion and knows the contents thereof; and that the same
is true of his own knowledge, except as to those matters which are therein stated on the
information or belief, as to those matters he believes to be true.
I certify under penalty of perjury that the foregoing is true and correct. Executed at the City of
Saratoga, County of Santa Clara, State of California on December 16, 2009.
CITY OF SARATOGA
BY:____________________________ ATTEST:____________________________
Dave Anderson Ann Sullivan, City Clerk
City Manager Gov. Code 40814