HomeMy WebLinkAbout05-18-2011 City Council Minutes MINUTES
SARATOGA REGULAR CITY COUNCIL MEETING
MAY 18, 2011
The City Council met in Closed Session in the Administrative Conference Room at
5:OOPM.
The City Council held a Joint Meeting in the Administrative Conference Room at 6:00
p.m. with members of the Parks and Recreation Commission and Pedestrian, Equestrian,
and Bicycle Trails Advisory Committee (PEBTAC).
Mayor Miller called the Regular City Council meeting to order at 7:00 p.m. and asked
Boy Scouts from Troop 535 that were present, to lead the Pledge of Allegiance.
ROLL CALL
PRESENT: Councilmembers Manny Cappello, Jill Hunter,
Vice Mayor Chuck Page, and Mayor Howard Miller
ABSENT: Emily Lo
ALSO Dave Anderson, City Manager
PRESENT: Richard Taylor, City Attorney
Ann Sullivan, City Clerk
Mary Furey, Administrative Services Director
Michael Taylor, Recreation and Facilities Director
John Cherbone, Public Works Director
Chris Riordan, Interim Community Development Director
REPORT OF CITY CLERK ON POSTING OF AGENDA
City Clerk Ann Sullivan reported that pursuant to Government Code 54954.2, the agenda
for the meeting of May 18, 2011, was properly posted on May 12, 2011.
MAYOR'S REPORT ON CLOSED SESSION
Mayor Miller noted there was nothing to report form Closed Session.
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Denise Goldberg, member of the Parks and Recreation Commission, provided a brief
report on the Joint Meeting held with the City Council at 6:00 p.m.
COUNCIL DIRECTION TO STAFF
None
ORAL COMMUNICATIONS ON NON - AGENDIZED ITEMS
Kim Firm, Director of the Santa Clara County 211 program, thanked the Council for their
continued support of the 211 program. In addition, she provided an informational
synopsis of the 211 program, an outreach program of United Way in Silicon Valley.
Marty Goldberg addressed the Council regarding a house remodel that is in progress at
12369 Saraglen Drive.
Denise Goldberg addressed the Council regarding a house remodel that is in progress at
12369 Saraglen Drive.
COUNCIL DIRECTION TO STAFF
Council directed staff to:
o Review the application submitted for a remodel project at 12369 Saraglen Drive
to see if all administrative procedures and processes were correctly followed.
o Conduct a technical review to determine if there was a procedural or
administrative error made in the issuance of the remodel permit.
o Direct the building inspector to insure that the proposed remodel construction is in
accordance with the plans that were approved.
o Results of permit review to be completed by late Friday of the current week, if
possible, or early the following week.
Vice Mayor Page also suggested that Planning Department staff consider future remodel
permit applications to see if they fit in the neighborhood.
Councilmember Hunter also suggested that consideration be given to surrounding
properties of the approved permitted application property.
ANNOUNCEMENTS
Councilmember Hunter noted that the Saratoga Senior Center's Italian dinner is on
Friday evening, May 20 In addition, Councilmember Hunter noted the Heritage Day
event is scheduled for 12:00 noon to 3:00 p.m. on Saturday, May 21 and on Sunday,
May 22 is the community band concert.
Councilmember Cappello noted the Wine Stroll, sponsored by the Chamber of
Commerce, is on Saturday, May 21 from 3:00 p.m. until 6:00 p.m.
Mayor Miller noted that the Petanque Court dedication is on Saturday, May 21 at 10:00
a.m. at Azule Park. In addition, he noted the Saratoga Recreation Department has a large
number of summer camps available for youth as well as programs for adults.
2
CEREMONIAL ITEMS
1. PROCLAMATION HONORING "NATIONAL FOSTER CARE — MONTH OF
MAY 2011"
STAFF RECOMMENDATION:
Read and present proclamation.
Foster parent Lisa Traxler was present to receive the proclamation recognizing
"National Foster Care — Month of May 2011".
SPECIAL PRESENTATIONS
None
CONSENT CALENDAR
2. CITY COUNCIL REGULAR MEETING MINUTES — MAY 4, 2011
STAFF RECOMMENDATION:
Approve minutes.
Councilmember Cappello removed this item for one correction.
CAPPELLO /PAGE MOVED TO APPROVE CITY COUNCIL REGULAR
MEETING MINUTES — MAY 4, 2011 AS AMENDED. MOTION PASSED 4 -0 -1
WITH COUNCILMEMBER LO ABSENT.
3. REVIEW OF ACCOUNTS PAYABLE REGISTERS
STAFF RECOMMENDATION:
That the City Council review and accept the Check Registers for the following
Accounts Payable payment cycles:
April 28, 2011
May 6, 2011
PAGE /CAPPELLO MOVED TO ACCEPT CHECK REGISTERS FOR THE
FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: APRIL 28, 2011
AND MAY 6, 2011. MOTION•PASSED 4 -0 -1 WITH COUNCILMEMBER LO
ABSENT.
4. AMENDMENTS TO SECTIONS 7- 20.220,14- 70.080,16- 17.160 AND
VARIOUS SECTIONS OF CHAPTER 15 (ZONING REGULATIONS) OF
THE CITY CODE
STAFF RECOMMENDATION:
Waive the second reading and adopt the proposed ordinance.
ORDINANCE NO. 284
3
PAGE /CAPPELLO MOVED TO WAIVE THE SECOND READING AND
ADOPT THE PROPOSED ORDINANCE. MOTION PASSED 4 -0 -1 WITH
COUNCILMEMBER LO ABSENT.
5. REVIEW OF FINAL COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM (CDBG) JOINT EXERCISE OF POWERS AGREEMENT AND
COOPERATION AGREEMENT (JPA).
STAFF RECOMMENDATION:
Approve CDBG Joint Exercise of Powers Agreement and Cooperation Agreement
(JPA).
RESOLUTION NO. 11— 031 A
PAGE /CAPPELLO MOVED TO APPROVE CDBG JOINT EXERCISE OF
POWERS AGREEMENT AND COOPERATION AGREEMENT (JPA).
MOTION PASSED 4 -0 -1 WITH COUNCILMEMBER LO ABSENT.
6. CONTRACT RENEWAL FOR ENVIRONMENTAL AND PLANNING
CONSULTING SERVICES
STAFF RECOMMENDATION:
Approve a two -year contract renewal with LSA Associates and Metropolitan
Planning Group for environmental and planning contract services and authorize the
City Manager to execute the same.
PAGE /CAPPELLO MOVED TO APPROVE A TWO -YEAR CONTRACT
RENEWAL WITH LSA ASSOCIATES AND METROPOLITAN PLANNING
GROUP FOR ENVIRONMENTAL AND PLANNING CONTRACT
SERVICES AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE
SAME. MOTION PASSED 4 -0 -1 WITH COUNCILMEMBER LO ABSENT.
7. EXTENSION OF JOINT USE AGREEMENT WITH LOS GATOS —
SARATOGA UNION HIGH SCHOOL DISTRICT
STAFF RECOMMENDATION:
Accept report and authorize City Manager to sign and execute the Agreement for
Cooperative Program Planning and Use of Facilities with Los Gatos - Saratoga Joint
Union High School District.
Councilmember Hunter removed this item for clarification regarding the original
agreement allowing public use of the swimming pool in the Aquatic Center at
Saratoga High School during open hours.
Recreation and Facilities Director Michael Taylor was present to provide clarity to
Councilmember Hunter's questions.
4
DIRECTION TO STAFF:
Council directed staff to research the original agreement allowing public use of the
Aquatic Center at the Saratoga High School during open hours.
HUNTER/PAGE MOVED TO AUTHORIZE THE CITY MANAGER TO SIGN
AND EXECUTE THE AGREEMENT FOR COOPERATIVE PROGRAM
PLANNING AND USE OF FACILITIES WITH LOS GATOS - SARATOGA
JOINT UNION HIGH SCHOOL DISTRICT. MOTION PASSED 3 -1 -1 WITH
COUNCILMEMBER HUNTER OPPOSING AND COUNCILMEMBER LO
ABSENT.
8. SEVERANCE LANGUAGE SIDE LETTER AGREEMENT WITH
SARATOGA MANAGEMENT ORGANIZATION
STAFF RECOMMENDATION:
Accept severance language side letter agreement with Saratoga Management
Organization.
PAGE /CAPPELLO MOVED TO ACCEPT SEVERANCE LANGUAGE SIDE
LETTER AGREEMENT WITH SARATOGA MANAGEMENT
ORGANIZATION. MOTION PASSED 4 -0 -1 WITH COUNCILMEMBER LO
ABSENT.
9. SARATOGA AVENUE AND FRUITVALE AVENUE OVERLAY AND
REHABILITATION PROJECT ESPL - 5332(015) — NOTICE OF
COMPLETION.
STAFF RECOMMENDATION:
Move to accept the Saratoga Avenue and Fruitvale Avenue Overlay and
Rehabilitation Project ESPL - 5332(015) as complete and authorize staff to record the
Notice of Completion for the construction contract.
PAGE /CAPPELLO MOVED TO ACCEPT THE SARATOGA AVENUE AND
FRUITVALE AVENUE OVERLAY AND REHABILITATION PROJECT
ESPL - 5332(015) AS COMPLETE AND AUTHORIZE STAFF TO RECORD
THE NOTICE OF COMPLETION FOR THE CONSTRUCTION
CONTRACT. MOTION PASSED 4 -0 -1 WITH COUNCILMEMBER LO
ABSENT.
10. TRANSPORTATION DEVELOPMENT ACT (TDA) ARTICLE 3
APPLICATION FOR THE SARATOGA AVENUE WALKWAY PROJECT.
STAFF RECOMMENDATION:
Adopt resolution supporting the Metropolitan Transportation Commission's
Transportation Development Act Article 3 Pedestrian/Bicycle Grant Application for
the Saratoga Avenue Walkway Project.
5
RESOLUTION NO. 11— 032
PAGE /CAPPELLO MOVED TO ADOPT RESOLUTION SUPPORTING THE
METROPOLITAN TRANSPORTATION COMMISSION'S
TRANSPORTATION DEVELOPMENT ACT ARTICLE 3
PEDESTRIANBICYCLE GRANT APPLICATION FOR THE SARATOGA
AVENUE WALKWAY PROJECT. MOTION PASSED 4 -0 -1 WITH
COUNCILMEMBER LO ABSENT.
PUBLIC HEARINGS
11. FY 2011/12 PROPOSED OPERATING AND CAPITAL BUDGET PUBLIC
HEARING
STAFF RECOMMENDATION:
Conduct a public hearing on the proposed FY 2011/12 Operating & Capital Budget,
and provide direction to staff for budget adoption on June 1, 2011.
Administrative Services Director Mary Furey presented the staff report.
At 8:15 p.m. Mayor Miller declared a 5 minutes recess.
At 8:25 p.m. Mayor Miller reconvened the Regular meeting.
Lieutenant Don Morrissey, Santa Clara County Sheriff's Office, was present to
provide a report on the public safety service provided by the Sheriff's Office. He
noted there would be no negative affects regarding public safety service to the
community as a result of budgetary cutbacks.
Mayor Miller opened the public hearing for comment.
The following person/s requested to speak on this item.
Kathleen King addressed the Council regarding this item.
No one else requested to speak on this item.
Mayor Miller closed the public hearing comment.
DIRECTION TO STAFF:
Council directed staff to make minor clerical corrections to the proposed budget.
PAGE /HUNTER MOVED THAT STAFF BRING THIS ITEM BACK FOR
COUNCIL ADOPTION AT THE JUNE 1, 2011 COUNCIL MEETING.
MOTION PASSED 4 -0 -1 WITH COUNCILMEMBER LO ABSENT.
OLD BUSINESS
None
6
NEW BUSINESS
12. CONSIDERATION OF A POSITION REGARDING REDISTRICTING
STAFF RECOMMENDATION:
That the City Council discuss and provide direction to Vice Mayor Chuck Page, who
will be testifying on behalf of the City at a local hearing and to provide input to the
County and/or State Redistricting Commissions.
City Clerk Ann Sullivan presented the staff report.
Mayor Miller invited public comment.
Jim Griffith, Vice Mayor of the City of Sunnyvale, addressed the Council regarding
this item.
Kathleen King addressed the Council regarding this item.
No one else requested to speak on this item.
Mayor Miller closed the public comment period.
COUNCIL CONCENSUS:
Council concurred that Vice Mayor Chuck Page would attend the redistricting
meeting on Thursday, May 19, 2011, and would testify on behalf of the City
regarding the City of Saratoga's redistricting principles. In addition, Vice Mayor
Page would hand deliver a letter signed by the Mayor, to the chair of the Citizen's
Redistricting Commission defining the supervisorial district for Saratoga.
The following priorities to be considered when defining the supervisorial district for
Saratoga are:
o Saratoga and the hillside area to the West and South to the County border
must be included in the same supervisorial district.
o The West Valley cities of Saratoga, Monte Sereno, Cupertino, Los Gatos and
Campbell are a community of interest.
o The five West Valley cities, Los Altos and Los Altos Hills share the following
concerns that make us a unique community of interest:
➢ Fire Safety, especially related to hillside fire dangers
➢ Public Safety (utilization of the County Sheriff for our community
policing)
➢ Transit corridors — Highway 85 bisects most of our cities
➢ Development — our cities have minimal room to expand; all
development is infill
➢ Transit interests are similar — no major commercial or industrial
areas, but similar needs for commuters and service workers
7
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Howard Miller — reported:
Santa Clara County Cities Association — met and he noted the Legislative Action
Committee met first. He added there was discussion regarding a comprehensive report on
retirement issues that many cities are experiencing.
SCC Cities Association Selection Committee — met and the group received a presentation
by a representative of the Santa Clara County 211 Program.
Valley Transportation Authority PAC — met and they discussed the electrification of
CalTrans. They also discussed the express lanes that are scheduled for Santa Clara
County.
Vice Mayor Chuck Page — reported:
West Valley Sanitation District — attended the last meeting and had nothing to report.
Councilmember Jill Hunter — reported:
Historical Foundation — continues to work on their portable building.
KSAR Community Access TV Board — attended the last meeting and noted KSAR is
working KCAT to do a "News at Noon" program with some Los Gatos High School
students regarding news in Los Gatos. In addition, they are working to include Saratoga
news into the program as well.
SASCC — going through process of getting someone younger to lead group
West Valley Flood Control & Watershed Advisory Committee — Vice Mayor Page
attended the last meeting. Vice Mayor Page noted they discussed board guidelines for
projects.
Councilmember Emily Lo — absent
Councilmember Manny Cappello — reported:
Chamber of Commerce — attended the last meeting and noted the Chamber is working
with staff in the Planning Department regarding updates to the City's sign ordinance. The
Chamber is scheduling a workshop with merchants on June 23` at the Odd Fellows
Lodge.
Santa Clara County Emergency Council — he attended the last meeting and noted he
volunteered to work with council members from Mountain View and Sunnyvale to
formulate best practices regarding emergency preparedness activities for each of the
cities.
CITY COUNCIL ITEMS
Councilmember Hunter expressed her condolences to the family of Scott Peterson who
recently passed away. Mr. Peterson was a dedicated volunteer at KSAR as well as for
other community programs. She added the memorial service is scheduled at 11:00 a.m.
on Friday, May 20"' at Sacred Heart Church.
CITY MANAGER'S REPORT
None
8
ADJOURNMENT
There being no additional business Mayor Miller asked for a motion to adjourn the
Regular Meeting.
PAGE /CAPPELLO MOVED TO ADJOURN THE REGULAR MEETING AT
10:35PM. MOTION PASSED 4 -0 -1 WITH COUNCILMEMBER LO ABSENT.
Res ectfully submitted,
At
Ann Sullivan, CMC
City Clerk
9