HomeMy WebLinkAbout01-18-1995 City Council staff reportI
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. AGENDA ITEM
MEETING DATE: January 18, 1995 CITY MGR.
ORIGINATING DEPT. City Manager e4
SUBJECT: 94/95 Sheriff's Plan of Service, Budget Appropriation,
and Booking Fee Proposal
Recommended Motions
1. Approve 94/95 Plan of Service and Authorize,City Manager to
Sign
2. Approve Proposed Agreement between the Cities and Santa Clara
County for Booking Fees for FY 94/95 through FY 96/97
3. Approve Resolution No. Appropriating an Additional
$66,828 for Law Enforcement Services
Report Summary
The Sheriff has submitted the attached annual Plan of Service for
f.y. 94/95 and City Council is requested to approve the Plan and
authorize the City Manager to sign it. The Plan of Service
includes Appendix A, which is the computation of law enforcement
rates for 94/95. Computations in Appendix A assume a increase
in salary costs. Negotiations with the Deputy Sheriff's
Association are currently at impasse, and it is possible that the
actual cost for 94/95 will be less.
A comparison of the adopted budget figures and the Appendix A
figures for 94/95 law enforcement cost is also attached. In this
year's Plan, the cost of traffic investigation has been included
in the overhead, rather than listed separately, and is charged as
a percentage of general law enforcement hours. The booking fees
are reduced to $138 per booking, in accordance with the new
proposed agreement.
Fiscal Impact
Cost of law enforcement services will be approximately $2,077,270
rather than the $2,010,442 which was budgeted.
Attachments
1. Comparison of Budget and Appendix A Costs
2. Sheriff's Plan,of Service
3. Booking Fee Proposed Agreement
4. Resolution No. Appropriating $66,828 to Program 1011,
Police Protection
PROPOSED APPENDIX A BUDGET COMPARISON
Budget
Appendix A
DIFFERENCE
Category
Hours
Rate
Total
Hours Rate
Total
Patrol
19170
65.22
1,250,267
19620
69.15
1,356,723
106,456
Day Traffic
2060
64.01
131,861
1897
68.07
129,129
(2,732)
PM Traffic
1240
65.49.
81,208
1245
69.15
86,092
.4,884
Detectives
1808
64.98
117,484
1809
66.37
120,063
2,579
Traffic Inv.
827
58.42
48,313
0
0
0
(48,313)
Reserves
360
23.12
8,323
504
23.54
11,864
3,541
Rent
20,334
19,590
(744)
SRO
.1440
58.42
84
1440
63.54
91,498
7,373
Booking Fees
128
174.44
22,328
124
138
17,112
(5,216)
Communications
230,000
229,000
(1,000)
CAL ID
16,199
16,199
0
TOTAL
2,010,442
2,077, 270
66,828
M
County of Santa Clara
Office of the Sheriff
1005 Timothy Drive
San Jose, California 95133
(408) 299 -2101
Charles P. Gillingham
Sheriff
r
tu
G" 2 0 1994
C. i
ILI-
3 I
MEMORANDUM
To: Harry Peacoc City Manager, City of Saratoga
From: Captain R. Wil
Date: December 20, 1994
Subject: Plan of Service and Appendix A
I have attached for your review both a Service Plan and the latest cost figures.
Normally, we would supply these after completion of negotiations with the Deputy
Sheriffs' Association. At this time there is no resolution in the labor contract. We
have included a 3% raise in the cost figures. We have no idea when negotiations
will resume, or if any resolution will occur before the end of the budget year.
I have also attached a packet of information I received from the Sheriff. This is the
proposed `Booking Fee' agreement. The Sheriff is requesting that I work with each
of you in bringing this agreement before your council.
Please review all of the attachments. If I can answer questions or if you need to
meet with me, please advise. I have enclosed an original Plan of Execution for your
signatures. If you concur with the plan, please sign and notify my secretary, Kathy,
at 867 -1129. We will pick up the document from your office.
REW:kg
cc: Sheriff Gillingham
A/S Diaz
Lt. Huber
4,
Attachments: Plan of Service
Appendix A
Proposed Booking Fees
F i7
M CC u 994 1
C ITY S,A.Ri' A
PLAN OF EXECUTION
"LAW ENFORCEMENT SERVICES CONTRACT"
CITY OF SARATOGA
FISCAL YEAR 1995
(JULY 1 1994, JUNE 30 1995)
COUNTY OF SANTA CLARA
OFFICE OF THE SHERIFF
FIELD OPERATIONS BUREAU
PLAN OF SERVICE DELIVERY
Part I, Section A.3 of the Law Enforcement Contract between the County
of Santa Clara and the City of Saratoga provides that the Sheriff shall develop a
Plan of Service which shall be reviewed and mutually agreed upon by the City
and the Sheriff. Under Park II, Section LB of the Contract, the Service Plan
shall specify the maximum charges for service to be paid by the City. This Law
Enforcement Services Plan is developed to satisfy these provisions of the Law
Enforcement Contract.
Under the Contract, it is the responsibility of the Sheriff to provide serv-
ices to the City, in accordance with this plan. The Sheriff is solely responsible
for the administration and supervision of all such services provided under the
Contract.
As provided in the California Government Code (Sections 3650 1, et seq.
the City may designate the Sheriff or the Sheriff's designee as its Chief of
Police. During the term of this agreement, the City agrees not to contract with
or purchase from any other entity, public or private, for law enforcement serv-
ices without the express consent of the Sheriff.
Service levels referred to herein are determined by the amount of hours
reported to be provided and charged to the City under the terms of the Contract
in each of the service categories of General Law Enforcement, Investigative
Services and Supplemental Services. General Law Enforcement includes the
patrol of established beats and response to emergency calls and other calls for
service.
M
Plan of Service Delivery Page 2
City of Saratoga
Plan of Patrol
The patrol established beats will be provided for by the assignment to
specific geographical areas of the City by Sheriff s patrol units.
Beat responsibility maps will be provided to the City as updating occurs.
Based on the current Deputy Sheriffs Association Contract, the Sheriffs
Field Operations Division, patrol Section, employs a ten hour workday for its
sworn personnel.
In Fiscal year 1994 1995, the City of Saratoga and adjacent unincor-
porated areas will be served by the following Sheriffs units when assigned:
Watch I 2230 hours 0830 hours
61 S 1 1 person unit
61S5 1 person unit
61 W 1 1 person unit
Watch II 0700 hours 1700 hours
7151
7155
7451
71W8
71M1
71H1
1 person unit
1 person unit
1 person unit (T- W -T -F)
1 person unit
1 person unit
1 person unit
Watch III 1530 hours 0130 hours
81 S 1
1 person unit
81S5
1 person unit
81M 1
1 person unit
81 M 1
1 person unit
8452
1 person Traffic (T- W -T -F)
N
Plan of Service Delivery Page 3
City of Saratoga
One Deputy to work 8 hours a day while school is in session to perform
duties as mutually agreed upon.
in
Experience to date indicates that the current patrol unit assignment in the
City of Saratoga provides for an overall average response time from when the
deputy receives a call for service until they arrive to all "calls for service" of 6
minutes.
The new C.A.D. computer will be able to report accurate response times,
from when the call is received by dispatch until when the deputy first arrives at
the call, for different levels of priority to calls for service.
Priority 1 A life endangering situation or major felony that requires
immediate Sheriff's Office response to preserve life or apprehend the re-
sponsible and /or that, due to its nature, requires the widest possible search
for recommended units or requires that all channel dispatchers be made
aware of the incident.
Priority 2 Any crime against a person that doesn't require a priority 1 and is
either occurring or has occurred within the past 15 minutes or less or any prop-
erty crime that occurred within the last 10 minutes or less, or any non -crime
situation where delayed response leads to a potential danger /hazard to the
public.
Priori 3 Any crime which exceeds the time limits of priority 2 (more than 15
minutes for crimes against. persons or more than 10 minutes for crimes against
property) or other situations which requires the response of a Deputy Sheriff in
a timely manner.
Priori 4 Any call for service that does not require a timely response by a
Deputy Sheriff.
7-aj
Plan of Service Delivery Page 4
City of Saratoga
FY 1994 1995 will be used to establish the base line for the four different
"call for Service Priority" categories. As data is received on the average re-
sponse times in each category, the information will be provided to the City.
Average response time has some value in weighing the issue of the num-
ber of patrol units assigned to an area. The average response time is affected by
several factors:
1. The elapsed time from when the call is received by County Communi-
cations until it is dispatched to a patrol unit.
2. Need for an immediate response based on initial reported information.
3. Unit availability during peak time periods.
4. Call stacking by priority /nature of reported information.
The initial case investigative responsibility for all reported crimes, mis-
demeanor and felony, is with the responding patrol officer. The length and /or
depth of his initial investigation depends on the time availability of the patrol
officer. Cases requiring extensive follow -up investigation are routed to the De-
tective Section or assigned to appropriate beat units.
Investigative services to the City of Saratoga will be provided by the
Technical Services Bureau, Investigative Services Division. The Investigative
Services Division, organized by investigative case specialization, investigates
most felony and certain serious misdemeanor crime reported to the Sheriff's
Department on a weighted case management basis. The Patrol Section conducts
follow -up into misdemeanor and traffic investigations by case assignment to
appropriate beat units.
Plan of Service Delivery Page 5
City of Saratoga
All reported felony and certain serious misdemeanor cases are assigned to
an investigator for control purposes. Those cases showing no solvable case
characteristics are case controlled and monitored by an assigned investigator,
assisted by appropriate beat units.
Every reported felony or serious misdemeanor case cannot be successfully
investigated to a conclusion. Those cases which indicate appropriate_ character-
istics are focused upon so as to maximize the use of investigative time and cost.
Traffic investigations shall be handled by the two investigators assigned to
the Westside Station. These charges are now included in the Westside Station
overhead and shared by the four contract cities and the unincorporated areas
based on percentage of total general enforcement hours.
The Patrol Section, in fulfilling its responsibilities, provides other services
to the City as needed to meet its commitments. Specialized services available to
the City include:
Hostage Negotiations Unit
Sheriff's Emergency Response Team
Underwater Recovery Unit
Search and Rescue Unit
Narcotics Unit
Criminal Intelligence Unit
Canine Unit
(including a narcotics dog)
M
Plan of Service Delivery Page 6
City of Saratoga
Coordinating agency and provide logistics for
Auto Theft Task Force
Sexual Predators Task Force
Although such units are not routine used, their existence enhances the
capabilities of the Patrol Section in its delivery of services.
Special events which are mutually identified by the Sheriff and the City
shall be charged at the actual cost of the event.
Budgetary and fiscal constraints upon the City make it necessary to estab-
lish a limit on the total charges to be billed, according to the amount of services
anticipated to be required or provided by the Sheriff. This Service Delivery
Plan acknowledges these constraints by capping the total obligation of the City
for police services, booking fees, and county communications costs.
Cost recovery of unanticipated special events requiring significant
increases in service provided to the City, shall be negotiated by the Sheriff with
the City Manager. By contract with the County of Santa Clara, the City agrees
to pay up to a capped amount for each fiscal year towards `booking fees' Any
amount over the agreed capped amount will be paid from the Sheriff's Contract;
thereby impacting future service level. Actual costs figures will be included in
the yearly Appendix A.
For fiscal year 1994 1995, the amount of service (chargeable hours)
anticipated by category is shown in Appendix A.
The 1994 1995 hourly rate shall remain in effect until July 1, 1995.
Hourly rates will be provided in Appendix A. The new Appendix A shall be
Rates subject to change if DSA contract dispute is resolved.
Plan of Service Delivery Page 7
City of Saratoga
delivered to the City in accordance with section II, A.b of the Law Enforcement
Master Contract.
For the provisions of service during the 1994 1995 fiscal year, the fol-
lowing priorities and objectives are established. Sheriff and City, agree to follow
these priorities and pursue the objectives.
1. Maintenance of Average Response Time
Maintain' the annualized average response time for "called for"
services at or below 7 minutes.
2. Monitor Serious Crime
The Sheriff shall monitor the incidence of serious crime within the
City by reporting districts and will:
l a. Focus additional patrol in areas of significantly higher activity in an
effort to reduce such incidence level; and
b. Report to the City such developments, including recommendations
on measures to reduce these levels.
3. Response to Major Disasters
In the event of a major disaster that necessitates the activation of an
Emergency Operations Center in the City of Saratoga, a Sheriff's rep-
resentative shall immediately be dispatched and report to the Director
of Emergency Services (City Manager). Initial response by a Deputy
may be the nearest Patrol Unit or able- bodied Officer available.
A pre- designated Sheriff's E.O.C. Liaison Officer shall be notified
as soon as possible to respond to the E.O.C. and coordinate Law
Enforcement responsibilities.
The pre- designated E.O.C. Liaison Officers maintained on the
active call out list shall be available to the Director of Emergency
Services.
M
Plan of Service Delivery Page 8
City of Saratoga
Responsibility for personal instruction and any specialized training
in the E.O.C. process shall be provided Liaison Personnel by the City
of their Assignment.
4. Review of Priorities and Objectives
Review, on a quarterly basis, or as otherwise desired, priorities
and objectives with the City or its representative.
5. Coordination of the Community Service Officer Program
The Sheriff shall continue to assist the City in supervising the CSO
program with the intent of achieving following goals:
a. The CSO's will expend approximately 1/3 of their activity time as-
sisting or relieving the Sheriff from certain traffic enforcement and
control functions, report taking and other relevant duties.
b. The CSO's will expend 1/2 of their activity time enforcing City
Municipal code violations.
The above Plan of Service for 1994 1995 is hereby approved. It is the
intent of the Sheriff to provide services according to this Plan, subject to the
terms and conditions of the Law Enforcement Contract. It is the intent of the
City to render full cooperation and assistance to the Sheriff in providing the
services called for and in meeting the priorities and objectives set forth herein.
by
Charles P. Gillingham
Sheriff
Harry Peacock
City Manager
Date Date
r
ASSUMPTIONS USED IN COMPUTATION OF
1994 -95 LAW ENFORCEMENT RATES
1. The "Ten Plan" (ten hour day, four day week) will continue to apply to the Patrol Division though
1994 -95
2. Scheduling of patrol cars will be as follows:
3. In accordance with past practice, the rates charged to contract cities will not include costs for:
a. Radio dispatching
b. County general overhead
4. The Salary ranges for badge and non -badge personnel are documented in the Salary Ordinance.
5. On the average, deputy sheriffs in the Patrol Division are in step 5 of the salary range and receive 5% career
incentive pay. Hourly overtime rates are computed as follows:
Deputy Sheriff Bi- weekly salary,
Car
Shifts
Holiday O.T.
Shifts
Shift
Staffing
Countywide
Westside Only
Total
$2,127.82
$320.01
Divided by hours per pay period
Day
1 Deputy
10,244
35.6
4,212
40.7
Day
2 Deputies
0
0.0
0
0.0
Swing
1 Deputy
11,952
41.6
4,160
40.2
Swing
2 Deputies
110
0.4
110
1.1
Nights
1 Deputy
6,448
22.4
1,872
18.1
Nights
2 Deputies
0
0.0
0
0.0
28,754
100.0
10,354
100.0
3. In accordance with past practice, the rates charged to contract cities will not include costs for:
a. Radio dispatching
b. County general overhead
4. The Salary ranges for badge and non -badge personnel are documented in the Salary Ordinance.
5. On the average, deputy sheriffs in the Patrol Division are in step 5 of the salary range and receive 5% career
incentive pay. Hourly overtime rates are computed as follows:
Deputy Sheriff Bi- weekly salary,
Operational O.T.
Holiday O.T.
5% career incentive pay
$1,982.87
$247.86
Fringe
$144
$72.15
Total
$2,127.82
$320.01
Divided by hours per pay period
80
10
Hourly Rate
$26.60
$32.00
Overtime Rate Factor
1.5
1.5
Overtime Hourly Rate
$39.90
$48.00
Basic Holiday
Shift
Basic
Holiday
Shift O.T. Rate O.T.Rate
Differential
Total
Total
Day $39.90 $48.00
$0.00
$39.90
$48.00
Swing $39.90 $48.00
$1.15
$41.05
$49.15
Nights $39.90 $48.00
$1.15
$41.05
$49.15
6. Average holiday hours and overtime requirements for deputy sheriffs in the Westside substation are completed
as follows:
11-17 lei 4
A -2
r
Holiday Hours:
Total Actual Holiday Hours for 1993 -94
3,078.00
Divided by average holiday staffing factor for 1993 -94
56
Average Annual Holiday OT per deputy
54.96
Operational Overtime:
7.1400% of salary, career incentive, night shift differential,
Total projected operational OT for 1993 -94
2,971.70
Divided by average working strength of patrol for 1993 -94
56
Average annual operational OT per deputy
53.07
Court Overtime:
Total annual court overtime for 1993 -94 1,351.00
Divided by average working strength of patrol for 1993 -94 56
Average annual court OT per deputy 24.13
Comp. Time:
Total annual compensatory time for 1993 -94 0
7. Salary fringe benefit costs are as follows:
a. Retirement (Sworn) 21.7990% of salary plus career incentive night shift
differential and holiday pay.
b. Retirement (Non Sworn)
14.6890% of salary plus night shift differential and
holiday pay.
c. Health Insurance
$6,304 per year each employee.
d. Workers' Compensation
7.1400% of salary, career incentive, night shift differential,
holiday pay, and overtime
e. F.I.C.A.
6.2000% of the first $60,600 of salary of non -badge
employees for 1994 -95
f. Unemployment Insurance
0.1700% of salary, career incentive, night shift differential,
holiday pay, and overtime
g. Uniform Allowance
$700 per year each badge personnel
(Lieutenant, Sergeant, Deputy) 1994 -95
h. Medicare Tax
1.4500% of salary of non -badge employees and badge
personnel hired after 3/31/87.
8. On the average, a deputy sheriff in the Westside Substation will work 1777.20 hours per year for
station.
A -3
Number of days available per year
Days not worked:
3 days per week x 52
Sick Leave
Vacation
Military Leave
Training time
Jury Duty, Bereavement
Total days not worked
Number of days worked
Hours per year worked (10 hours per shift)
Less average annual Comp. Time per deputy
9. On the average, an investigator in the Detective Division will work
shown below:
Number of days available per year
Days not worked:
3 days per week"x 52
Sick leave
Vacation
Military leave
Training time
Jury Duty, Bereavement
Total days not worked
Number of days worked.
174.08 Days x 10 hours per shift
Less average annual Comp. Time per detective
Hours per year worked
Total
Westside
365.00
156.00
9.12
19.46
0.61
1.96
0.13
187.28
177.72
1,777.20
0.00
1,777.20
1,703.30 hours per year as
365.00
156.00
4.68
31.78
0.00
2.21
0.00
194.67
170.33
1,703.30 hours/year
0.00
1,703.30
10. Effective under the new memorandum of understanding for DSA swing and night have the same night
differential.
A -4
to
A -5
LAW ENFORCEMENT COSTS
1994 -95
ESTIMATED SALARIES 8 BENEFITS
NO. OF
WORKERS'
RETIREMENT
UNEMPLOY.
UNIFORM
MEDICARE
ANNUAL
PAY
ANNUAL
COMP.
BADGE
NON -BADGE
FICA
INS/YR
INSURANCE
ALLOW.
TAX
SUB
POSITION
POSITION
STEP
CIP DIFF
PERIODS
SALARY
7.1400%
21.7990%
14.689%
6.20%
$6,304
0.17000%
$700.00
1.4500%
TOTAL
TOTAL
CAPTAIN- PATROL
7
26.1
76,511
5,463
16,679
6,311
130
105,094
105,094
0.0
0
0
0
0
0
0
CAPTAIN -PERS 6 TRN
7
0.0
0
0
.0
0
0
0
0
0.0
0
0
0
0
0
0
CAPTAIN -DETECTIVE
7
0.0
0
0
0
0
0
0
0
0.0
0
0
0
0
0
0
LIEUTENANT
5
7.5
4.2
11,377
812
2,480
1,016
19
113
15,817
100,589
21.9
61,103
4,363
13,320
5,295
104
587
84,772
SERGEANT
5
7.5
42
9,637
688
2,101
1,016
16
113
13,571
86,279
21.9
51,759
3,696
11,283
5,295
88
587
72,708
DEPUTY SHERIFF
5
5
4.2,
8,124
580
1,771
1,016
14
113
11,618
73,829
/PATROL
21.9
43,629
3,115
9,511
5,295
74
587
62,211
DEPUTY SHERIFF
5
5 7.5
4.2
8,733
624
1,904
1,016
15
113
12,405
78,842
/DETECTIVE
21.9
46,902
3,349
10,224
5,295
80
587
66,437
DEPUTY SHERIFF
5
4.2
7,737
552
1,687
1,016
13
113
11,118
70,648
/PATROL
21.9
41,552
2,967
9,058
5,295
71
587
59,530
DEPUTY SHERIFF
5
7.5
4.2
8,317
594
1,813
1,016
14
113
11,867
75,419
/DETECTIVE
21.9
44,668
3,189
9,737
5,295
76
587
63,552
CLERKTYPIST
5
9.2
9,132
652
1,341
566
2,222
16
132.
14,061
40,388
16.8
17,177
1,226
2,523
1,065
4,058
29
249
26,327
ADV. CLK TYPIST
5
9.2
9,719
694
1,428
603
2,222
17
141
14,824
42,581
16.8
18,280
1,305
2,685
1,133
4,058
31
265
27,757
PERS. SVC. CLK
5
9.2
10,880
777
1,598
675
2,222
18
158
16,328
46,917
16.8
20,463
1,461
3,006
1,269
4,058
35
297
30,589
SR. ACCOUNTANT
5
26.1
57,082
4,076
8,385
3,441
6,30.4
97
828
80,213
80,213
0.0
0
0
0
0
0
0
0
0
ACCOUNTANT ASSISTANT
5
9.2
10,928
780
1,605
678
2,222
19
158
16,390
47,096
16.8
20,554
1,468
3,019
1,274
4,058
35
298
30,706
ACCOUNT CLERK 11
5
9.2
9,995
714
1,468
620
2,222
17
145
15,181
43,612
16.8
18,799
1,342
2,761
1,166
4,058
32
273
28,431
A -5
1
POSITION
LAW ENF. REC. SUPV.
LAW ENF.REC.SPEC.
LAW ENF.REC.TECHN.
LAW ENF. REC. CLK
(attemate Tedmician)
STOREKEEPER
STOCK CLERK
DATA ENTRY
OPERATOR
RECORDS MANAGER
RANGEMASTER11
RANGEMASTERI
LIEUTENANT
SERGEANT
DEPUTY SHERIFF
/PATROL
DEPUTY SHERIFF
/DETECTIVE
FINGPRT SUPERVISOR
A -6
LAW ENFORCEMENT COSTS
1994 -95
ESTIMATED
SALARIES 8 BENEFITS
NO. OF
WORKERS'
RETIREMENT
UNEMPLOY. UNIFORM
MEDICARE
ANNUAL
PAY
ANNUAL
COMP.
BADGE NON
-BADGE
FICA
INS/YR INSURANCE
ALLOW.
TAX
SUB POSITION
STEP CIP DIFF.
PERIODS
SALARY
7.1400%
21.7990%
14.689%
6.20%
$6,304
0.17000%
$700.00
1.4500%
TOTAL
TOTAL
5
26.1
46,278
3,304
6,798
2,869
6,304
79
671
66,303
66,303
0.0
0
0
0
0
0
0
0
0
5
9.2
12,416
887
1,824
770
2,222
21
180
18,320
52,654
16.8
23,352
1,667
3.430
1,448
4,058
40
339
-34,334
5
9.2
11,296
807
1,659
700
2,222
19
164
16,867
48,471
16.8
21,247
1,517
3,121
1,317
4,058
36
308
31,604
5
9.2
9,898
707
1,454
614
2,222
17
144
15,056
43,252
16.8
18,618
1,329
2,735
1,154
4,058
32
270
26,196
5
9.2
9,578
684
1,407
594
2,222
16
139
14,640
42,055
16.8
18,016
1,286
2,646
1,117
4,058
31
261
27,415
5
9.2
9,132
652
1,341
566
2,222
16
132
14,061
40,388
16.8
17,177
1,226
2,523
1,065
4,058
29
249
26,327
5
9.2
9,578
684
1,407
594
2,222
16
139
14,640
42,055
16.8
18,016
1,286
2,646
1,117
4,058
31
261
27,415
5
9.2
20,121
1,437
2,956
3,322
2,222
34
292
30,384
80,332
16.8
36,742
2,623
5,397
533
4,058
62
533
49,948
4
9.2
15,226
1,087
2,237
944
2,222
26
221
21,963
62,069
16.8
27,805
1,985
4,084
1,724
4,058
47
403
40,106
5
9.2
12,811
915
1,882
794
2,222
22
186
18,832
53,219
16.8
23,394
1,670
3,436
1,450
4,058
40
339
34,387
5
4.2
10,583
756
2,307
1,016
18
113
14,793
94,061
21.9
56,840
4,058
12.391
5,295
97
587
79,268
5
4.2
8,965
640
1,954
1,016
15
113
12,703
80,748
21.9
48,147
3,438
10,496
5,295
82
587
68,045
5
4.2
7,737
552
1,687
1,016
13
113
11,118
70,648
21.9
41,552
2,967
9,056
5,295
71
587
59,530
5 7.5
4.2
8,317
594
1,813
1,016
14
113
11,867
75,419
21.9
44,668
3,189
9,737
5,295
76
587
63,552
5
26.1
55,457
3,960
8,146
3,322
6,304
94
804
78,087
78.08i
0.0
0
0
0
0
0
0
0
0
A -6
A -7
LAW ENFORCEMENT COSTS
'1994 -95
ESTIMATED SALARIES BENEFITS
NO. OF
WORKERS' RETIREMENT
UNEMPLOY. UNIFORM
MEDICARE
ANNUAL
PAY
ANNUAL
COMP. BADGE NON43ADGE
FICA
INS/YR
INSURANCE ALLOW.
TAX
SUB
POSITION
POSITION
STEP CIP DIFF. PERIODS
SALARY
0.0000% 0.0000%
0.000%
0.00%
$0
0.00000% $0.00
0.0000%
TOTAL
TOTAL
LATENT FGPRT EXAM. 11
5 9.2
16,281
1,162
2,392
1,009
2,222
28
236
23,330
66,154
16.8
29,900
2,135
4,392
1,854
4,058
51
434
42,824
LATENT FGPRT EXAM 1
5 9.2
13,263
947
1,948
822
2,222
23
192
19,417
55,217
16.8
24,483
1,748
3,596
1,518
4,058
42
355
35,800
SECRETARY II
5 9.2
10,979
784
1,613
681
2,222
19
159
16,457
47,286
16.8
20,650
1,474
3,033
1,280
4,058
35
299
30,829
A -7
40
SUMMARY OF PROJECTED LAW ENFORCEMENT COSTS FOR
1994 -95
1. Salaries and Benefits (A -9)
2. Patrol Car (A -10)
3. Patrol Division Overhead (A -11 to A -12)
4. Personnel and Training Division Overhead (A -13 to A -14)
5. Fiscal Division Overhead (A -15 to A -16)
6. Records Section Overhead (A -17 to A -19)
Hourly Rate for General Law Enforcement
$42.62
$4.53
$14.84
$2.66
$0.79
E, 11
$69.15
A -8
PROJECTED
1994 -95
LAW ENFORCEMENT COSTS
ANNUAL NO.
ANNUAL NO.
SALARIES AND ;BENEFITS
SHIFT
STAFFING
PATROL DEPUTY
OF CAR HRS
OF DEP.HRS
DEPUTY HR
TOTAL
DAY
SWING
NIGHTS
1. Salary at Step 5 incl. 7.5% CIP
42,120
$51,753
$51,753
$51,753
2. Shift Differential/Hour
$1.15
0
2,044
2,044
3. Court Overtime (Hours per Year)
24.13
897
897
897
4. Workers'Comp: Items 1 -3
7.1400%
3,759,
3,905
3,905
5. Retirement -Items 1 -2
21.7990%
11,282
11,727
11,727
6. Medicare Tax -Items 1 -3
1.4500%
0
0
0
7. Health Insurance -Year
$6,304
6,304
6,304
6,304
8. Unemployment Ins -Item 1 -3
0.1700%
90
93
93
9. Uniform allowance -Year
$700
700
700
700
Total Annual Salaries and Benefits
for one Deputy Sheriff
$74,085
$76,723
$76,723
Hourly Cost(Annual Hours 1777.20
$41.69
$43.17
$43.17
Average cost of Salaries and Benefits per Patrol Car Hour:
$4,836,594 113,480 $42.62
A -9
ANNUAL NO.
ANNUAL NO.
ANNUAL NO.
COST PER
SHIFT
STAFFING
OF PATROLS
OF CAR HRS
OF DEP.HRS
DEPUTY HR
TOTAL
Day
1 Deputy
4,212
42,120
42,120
$41.69
$1,755,983
Swing
1 Deputy
4,160
41,600
41,600
$43.17
$1,795,872
Swing
2 Deputy
110
1,104
11,040
$43.17
$476,597
Night
1 Deputy
1,87
18,720
18,720
$4 3.17
$808,1
Total
10,354
103,544
113,480
4,836,594
Average cost of Salaries and Benefits per Patrol Car Hour:
$4,836,594 113,480 $42.62
A -9
LAW ENFORCEMENT COSTS FOR 1994 -95
PATROL CAR AND COMMUNICATIONS
PATROL CAR:
COMMUNICATIONS
No charge. Radio maintenance, installation, and removal included in vehicle costs.
A -10
EST.
TOTAL
WESTSIDE
AVG.MILES
GSA RATE
HOURLY
PATROL UNITS
PER HOUR
PER MILE
COSTS
Regular Patrol
8.26
$0.548
$4.53
Supplemental Patrol
8.26
$0.548
$4.53
Reserve units
8.26
$0.548
$4.53
COMMUNICATIONS
No charge. Radio maintenance, installation, and removal included in vehicle costs.
A -10
ft
SANTA CLARA COUNTY SHERIFF'S DEPARTMENT
LAW ENFORCEMENT COSTS FOR 1994 -95
WESTSIDE PATROL OVERHEAD COSTS
INDEX CODE 3907
Positions
I. SALARIES AND BENEFITS:
Captain
Lieutenant
Sergeant
Deputy Sheriff
Law Enforcement Records Clerk
Law Enforcement Technician
Secretary II
Data Entry Operator
Clerk Typist
II. SERVICES AND SUPPLIES:
Overtime Meals
Professional Specialized Services
Data Processing
Telephone Communication Services
Maintenance of Equipment
Office Expenses
Operating expenses
Rents and Leases Equipment
Small Tools and Equipment
Education Expenses
Membership Dues
Printing
Transportation and Travel
Books
Services and Supplies
Med, Dental Lab Supplies
PC Hardware Software
Miscellaneous Expenses
Total Services and Supplies
No. of
Cost Per
Total
Position
Position
Costs
1.00
105,094
105,094
0.75
100,589
75,442
6.00
86,279
517,674
3.72
73,829
274,644
0.00
43,252
0
2.00
48,471
96,942
1.00
47,286
47,286
LAO
42,055
42,055
1. A0
40,388
40,388
16..47
1,323
1,199,525
ACTUAL
ACTUAL
ESTIMATED
1992 -9
1993 -94
1994 -95
0
0
0
17,763
17,886
17,886
42,344
80,882
80,882
31,434
39,199
39,199
2,1124
1,527
1,527
6,021
6,417
6,417
5,1391
6,365
6,365
6,1321
6,700
6,700
10,219
7,189
7,189
1,323
4,786
4,786
0
30
30
7,041
4,566
4,566
0
712
712
4,745
4,645
4,645
8,551
10,477
10,477
.585
115
115
3,093
9,365
9,365
255
585
585
148,210
201,446
201,446
III. TOTAL SALARIES, SERVICES AND SUPPLIES 1,400,971
A II
M
IV. PERSONNEL AND TRAINING OVERHEAD COSTS:
Personnel and Training Costs Per Code
Number of Administrative Codes
Total Personnel and Training Costs to be Allocated
V. TOTAL PATROL DIVISION OVERHEAD TO BE ALLOCATED
ALLOCATION OF PATROL DI OVE
Amount Chargeable
Number of Patrol Deputy Sheriffs
Cost Per Patrol Deputy Sheriff Per Year
Number of Hours Per Year
Overhead Cost Per Hour Patrol Deputy Sheriff
Supplemental Daylight Patrol:
The preceding calculation is the amount of Patrol Division overhead chargeable to
one deputy sheriff for each hour worked. Since daylight patrols have one person
per car, overhead cost for supplemental daylight patrol per hour is
4,732
16
$75,712
$1,476,683
$1,476,683
56.0
$26,369
1,777.20
$14.84
$14.84
A -12
w
SANTA CLARA COUNTY SHERIFF'S DEPARTMENT
LAW ENFORCEMENT COSTS FOR 1994 -95
PERSONNEL TRAINING OVERHEAD COSTS
Positions
I. SALARIES AND BENEFITS:
Lieutenant
Sergeant
Deputy Sheriff
Personnel Services Clerk
RangeMaster I
RangeMaster II
II. SERVICES AND SUPPLIES:
No. of
Cost Per
Total
Positions
Position
Costs
0.75
100,589
75,442
1
86,279
86,279
4
73,829
295,316
2
46,917
93,834
0
53,219
0
1
62,069
62,069
8
612,940
ACTUAL ACTUAL
1992 -93 1993 -94
ESTIMATED
1994 -95
Overtime
0
0
0
Insurance
1,155,921
1,611,853
1,611,853
Clothing and Personal Supplies
20,899
0
0
Telephone Communication Services
9,675
7,198
7,198
Maintenance Structure
4,697
2,927
2,927
Office Expenses
5,789
4,698
4,698
Operating Expenses
4,252
900
900
Rents and Leases Equipment
4,217
3,340
3,340
Small Tools and Equipment
14,684
14,304
14,304
Education Expenses.
54,821
12,539
12,539
Maintenance Equipment
4,322
572
572
Printing
3,040
14,253
14,253
Transportation and Travel
0
474
474
Garage Automobile Services
42,238
49,855
49,855
Books Membership dues
104
399
399
Professional Special services
17,717
11,091
11,091
Services and Supplies
6,071
132,230
132,230
Postage
132
0
0
PC Hardware Software
1,2
9,506
9,506
Total Services and Supplies
1,349,805
1,876,139
1,876,139
III. TOTAL SALARIES, SERVICES AND SUPPLIES
A -13
2,489,079
M
IV. FISCAL DIVISION OVERHEAD:
Net Sheriffs Department Annual Budget
Personnel and Training Budget FY 93 -94
Percentage Allocated to P T ($2,925,194/$45;582,719)
Amount Chargeable
Annual Costs Chargeable to P T 505,183
V. TOTAL COSTS PERSONNEL AND TRAINING
VI. ALLOCATION OF PERSONNEL TRAINING OVERHEAD COSTS:
Total Costs Personnel and Training
Number of Authorized Codes
Annual Cost Per Authorized Coded Position
Number of Hours Worked Per Year (Page A-4)
Personnel Training Overhead Cost Per Hour
44,288,024
2,925,19
6.60%
505,183
6.60 33,342
2,522,421
2,522,421
533
4,732
1,777.20
$2.66
A -14
w
SANTA CLARA COUNTY SHERIFF'S DEPARTMENT
LAW ENFORCEMENT COSTS FOR 1994 -95
FISCAL DIVISION OVERHEAD COSTS
Position
I. SALARIES AND BENEFITS:
Senior Accountant
Accountant Assistant
Clerk Typist
Account Clerk II
Storekeeper
Stock Clerk
Total Salaries and Benefits
II. SERVICES AND SUPPLIES:
Professional and Special Services
Premium Pay
Maintenance of Equipment
Office Expenses
Operating expense
Rents and Leases Equipment
Small Tools and Equipment
Education Expenses
Printing
Garage Automobile Services
Transportation Travel
Books and Periodicals
PC Hardware and Software
Postage
Telephone and Communication
Total Services and Supplies
No. of Cost Per
Positions Position
Total
Costs
1 80,213
80,213
1 47,096
47,096
1 40,388
40,388
5 43,612
218,060
0 42,055
0
1 40,388
40,388
9 426,145
ACTUAL
ACTUAL
ESTIMATED
1992 -93
1993 -94
1994 -95
2,074
20,106
20,106
0
0
0
0
1,861
1,861
2,019
3,054
3,054
0
0
0
1,558
1,500
1,500
18,114
3,006
3,006
461
295
295
812
0
0
4,804
3,691
3,691
0
0
0
185
212
212
540
0
0
33
39
39
3,107
2,686
2,686
33,707
36,450
36,
III. TOTAL SALARIES, SERVICES AND SUPPLIES 462,595
A -15
40
IV. OVERHEAD COSTS:
Pers Tming Cost Per Authorized Coded Position
Number of Administrative Codes
Allocated Personnel Training Overhead Costs to Fiscal Division
V. TOTAL COSTS FISCAL DIVISION COSTS
4,732
9.0
42,588
505,183
VI. ALLOCATION OF FISCAL DIVISION OVERHEAD COSTS:
Total Annual Sheriff Budget FY 94 -95
Less Fiscal Division's Annual Budget FY 94 -95
Net Sheriffs Department Annual Budget
Westside Patrol Annual Budget FY 94 -95
Percentage Allocated to Patrol
Amount Chargeable
44,991,464
703, 440
44,288,024
6,883,646
6,883,646 44,288,024 15.54%
Annual Costs Chargeable to Patrol
Number of Patrol Deputy Sheriff
Cost per Patrol Deputy Sheriff
Number of Hours Per Year
Overhead Cost Per Patrol Deputy Hour
I
A -16
505,183
505,183 15.54 78,505
56.0
1,402
1,777.20
$0.79
so
SANTA CLARA COUNTY SHERIFF'S DEPARTMENT
LAW ENFORCEMENT COSTS FOR 1994 -95
RECORDS SECTION OVERHEAD
INDEX 3909
Positions
No. of Cost Per
Positions Position
Total
Costs
I. SALARIES AND BENEFITS:
ACTUAL
ACTUAL
ESTIMATED
Records Manager
1
80,332
80,332
Law Enforcement Records Supervisor
5
66,303
331,515
Law Enforcement Records Specialist
9
52,654
473,886
Law Enforcement Records Clerk
22
43,252
951,544
Law Enforcement Records Technician
12
48,471
581,652
Fingerprint 10 Supervisor
0.75
78,087
43,924
Latent Fingerprint Examiner Il
0.75
66,154
37,212
Latent Fingerprint Examiner I
0.75
55,217
31,060
0
Total Salaries and Benefits
51
12,653
$2,531,124
II. SERVICES AND SUPPLIES:
III. TOTAL SALARIES, SERVICES AND SUPPLIES
A -17
2,851,917
ACTUAL
ACTUAL
ESTIMATED
1992-93
1993 -94
1994 -95
Holiday Overtime
27,958
28,125
28,125
Overtime Meals
1,395
5,196
5,196
Premium Pay
60,761
62,029
62,029
Professional Specialized Services
116,019
115,805
115,805
Data Processing
50,844
50,004
50,004
Maintenance of Equipment
2,263
643
643
Maintenance of Bldg and Grd
4,265
0
0
Office Expenses
15,926
12,653
12,653
Rents and Leases Equipment
8,412
11,297
11,297
Small Tools and Equipment
1,521
2,360
2,360
Education Expenses
2,206
1,066
1,066
Telephone and Communications Services
7,928
11,123
11,123
Printing
2,269
4,713
4,713
Transportation and Travel
276
1,097
1,097
Books and Membership dues
524
990
990
Automobile services
6,694
5,332
5,332
Operating Expenses
6,578
4,345
4,345
PC Hardware Software
0
3,994
3,994
Postage
66
21
21
Total Services and Supplies
315,905
320,793
320,793
III. TOTAL SALARIES, SERVICES AND SUPPLIES
A -17
2,851,917
N
IV. PERSONNEL AND TRAINING OVERHEAD COSTS:
Personnel and Training Costs Per Code
Number of Administrative Codes
Total Personnel and Training Costs to be Allocated
V. FISCAL DIVISION OVERHEAD
Net Sheriffs Department Annual Budget
Records Annual Budget FY 94 -95
Percentage Allocated to Records ($3,173,159/ 44,991,464)
Amount Chargeable( See P.A -15)
Annual Costs Chargeable to Records 505,183 X
VI. TOTAL RECORDS SECTION OVERHEAD TO BE ALLOCATED
ALLOCATION OF RECORDS SECTION OVERHEAD
Amount Chargeable
Percentage to be charged to Contract Cities based on time
spent by records personnel (See Pg. A -19)
Allocated Overhead Records Sections to Contract Cities
Average Deputies Assigned to Contract Cities
Cost per Patrol Deputy Sheriff Assigned to Contract Cities
Number of Hours Per Year (See Pg. A-4)
Hourly Cost Records Sections Overhead
$4,732
51
$242,515
$44,288,024
$3,173,159
7.16%
$505,183
7.16 $36,171
$3,130,603
$3,130,603
11.81%
$369,724
56.0
$6,602
1,777.2
$3.71
A -18
LAW ENFORCEMENT COSTS FOR 1994 -95
Codes
i LERC
1 LERC
1 LER SPEC.
2 LER SPEC.
1 SPVR
5 LERC
3 LER SPEC.
Contract
100
45
45
45
45
25
25
PERCENTAGE CHARGEABLE TO CONTRACT CITIES (255/2160)
1.40 HOURS WORK WEEK X 51 AUTHORIZED STAFF TOTAL HOURS
2. DAYS PER WEEK x 8 HOURS x PERCENT TIME PER SHIFT CHARGEABLE TO
CONTRACT CITIES.
Weekly s
Hours
32
18
25
50
18
70
11.81%
2,160
A- 19
of
Days
Positions
4
I
5
1
7
1
7
3
5
1
7
7
7
4
Contract
100
45
45
45
45
25
25
PERCENTAGE CHARGEABLE TO CONTRACT CITIES (255/2160)
1.40 HOURS WORK WEEK X 51 AUTHORIZED STAFF TOTAL HOURS
2. DAYS PER WEEK x 8 HOURS x PERCENT TIME PER SHIFT CHARGEABLE TO
CONTRACT CITIES.
Weekly s
Hours
32
18
25
50
18
70
11.81%
2,160
A- 19
LAW ENFORCEMENT COSTS FOR
TRAFFIC INVESTIGATION OFFICERS
SALARIES AND BENEFITS:
1. Deputy Sheriff Step 5, 7.5% CIP
2. Workers' Compensation
3. Retirement
4. Health Insurance
5. Unemployment Insurance
6. Uniform Allowance
7. Medicare Tax
Annual Salaries and Benefits
Hourly Cost ($76,215/Hours Worked
HOURLY COST TRAFFIC INVESTIGATORS:
1. Salaries and Benefits
2. Patrol Division Overhead (Page A -11 to A -12)
3. Personnel Training Division Overhead (Page A -13 to A -14)
4. Fiscal Division Overhead (Page A -15 to A -16)
5. Records Section Overhead (Page A -17 to A -19)
Total Hourly Cost Traffic Investigator
1994 -95
$51,753
7.1400%
3,695
21.7990%
11,282
6,304
6,304
0.1700%
88
700
700
1.4500%
0
$73,822
1777.20 $41.54
TOTAL ANNUAL COSTS 1777.20 X 2 OFFICERS $63.54
EFFECTIVE FISCAL YEAR 1993 -1994 COSTS ARE INCLUDED AS OVERHEAD
$41.54
$14.84
$2.66
$0.79
$3.71
$63.54
$225,847
A -20
LAW ENFORCEMENT COSTS FO 1994 -95
SUPPLEMENTAL PATROL (ONE DEPUTY)
SALARIES AND BENEFITS:
SWING
NIGHTS
$41.54
$43.02
$43.02
DAY
SWING
NIGHTS
1. Deputy Sheriff.- Step 5, 5% CIP
$14.84
$51,753
$51,753
$51,753
2. Shift Differential
1.15
0
2,044
2,044
3. Workers' Compensation
7.1400%
3,695
3,841
3,841
4. Retirement
21.7990%
11,282
11,727
11,727
5. Health Insurance
$6,304
6,304
6,304
6,304
6. Unemployment Insurance
0.1700%
88
91
91
7. Uniform Allowance
$700
700
700
700
8. Medicare Tax
1.4500%
0
0
0
Annual Salaries and Benefits
$73,822
$76,460
$76,460
Hourly Cost (Ann. Sal.& Ben./Hours Per Year
1777.20
$41.54
$43.02
$43.02
1. Salaries and Benefits
2. Patrol Car (Page A -10)
3. Patrol, Division Overhead (Page A -11 to A -12)
4. Pers Trning Div. Overhead (Page A -13 to A -14)
5. Fiscal Division Overhead(Page A -15 to A -16)
6. Records Section Overhead (Page A -17 to A -19)
Total Hourly Cost Supplemental Patrol
CUPERTINO MOTORCYCLE UNITS
Annual Costs of Motorcycle Units $21,690
Total Supplemental Patrol Hours Cupertino 6,393
Per Hour $3.39
Total Hourly Cost Supplemental Motor Unit
DAY
SWING
NIGHTS
$41.54
$43.02
$43.02
$4.53
$4.53
$4.53
$14.84
$14.84
$14.84
$2.66
$2.66
$2.66
$0.79
$0.79
$0.79
$3.71
$3.71
$3.71
$68.07
$69.55
$69.55
$66.93 $68.41 $68.41
S.R.O. Hourly Rate
$63.54
A -21
so
LAW ENFORCEMENT COSTS FOR 1994 -95
SUPPLEMENTAL PATROL (ONE DEPUTY)- OVERTIME
SALARIES AND BENEFITS:
1. Deputy Sheriff Step 5, 5% CIP, 1.5 OT
2. Shift Differential
3. Workers' Compensation
4. Health Insurance
5. Unemployment Insurance
6. Uniform Allowance
7. Medicare Tax
Annual Salaries and Benefits
Hourly Cost (Ann. Sal.& Ben./Hours Per Year)
1. Salaries and Benefits
2. Patrol Car (Page A -10)
3. Patrol Division Overhead (Page A -I 1 to A -12)
4. Pers Trng Div. Overhead (Page A -13 to A -14)
5. Fiscal Division Overhead (Page A -15 to A -16)
6. Records Section Overhead (Page A -17 to A -19)
Total Hourly Cost Supplemental Patrol
CUPERTINO MOTORCYCLE UNITS
Annual Costs of Motorcycle Units
Total Supplemental Patrol Hours Cupertino
Per Hours
Total Hourly Cost Supplemental Motor Unit
$21,690
6,393
$3.39
$76.21 $77.36 $77.36
A -22
DAY
SWING
NIGHTS
$77,630
$77,630
$77,630
1.15
0
1,913
1,913
7.1400%
5,543
5,679
5,679
6,304
6,304
6,304
6,304
0.1700%
132
135
135
700
700
700
700
1.4500%
0
0
0
$90,309
$92,361
$92,361
1777.20
$50.82
$51.97
$51.97
DAY
SWING
NIGHTS
$50.82
$51.97
$51.97
$4.53
$4.53
$4.53
$14.84
$14.84
$14.84
$2.66
$2.66
$2.66
$0.79
$0.79
$0.79
$3.71
$3.71
$3.71
$77.35
$78.50
$78.50
$21,690
6,393
$3.39
$76.21 $77.36 $77.36
A -22
LAW ENFORCEMENT COSTS FOR 1994 -95
PARK PATROUPRISONER TRANSPORTATION
HOURLY
COST
1. Salaries (See Note 1)
2. Patrol Car (Page A -10)
3. Reserve Section Overhead (Below)
4. Pers. Training Overhead (Page A -13 to A -14)
5. Fiscal Division Overhead (Page A -15 to A -16)
6. Records Section Overhead (Page A -17 to A -19)
NO. OF
COST PER
POSITIONS
POSITION
0.10
$100,589
1.00
$86,279
1.00
$73,829
1.00
$42,581
$23.54
Note 1: Reserve deputy sheriffs receive $2.00 an hour for each ten (10)
hour shift worked. All reserve units are two persons. Workers'
Compensation benefits is provided to reserves at a rate of.
RESERVE SECTION OVERHEAD
SALARIES AND BENEFITS
Lieutenant
Sergeant
Deputy Sheriff
Advanced Clerk Typist
SERVICES AND SUPPLIES
Total Salaries Services and Supplies
OVERHEAD COST PER RESERVE HOUR
Estimated Annual Reserve Hours for FY 1990 -91 1994 -95
A -23
$4.29
4.53
7.56
2.66
0.79
7.1400%
TOTAL
$10,059
$86,279
$73,829
$212,748
$19,891
$232,639
30,773
$7.56
40
SUMMARY OF PROJECTED DETECTIVE COSTS FOR
1994 -95'
1. Salaries and Benefits (Page A -25) $48.67
2. Detective Car (Page A -25) $5.97
3. Detective Section Overhead (Page A -28) $8.02
4. Personnel and Training Division Overhead (Page A -29) $2.79
5. Fiscal Division Overhead Page A -30) $0.92
Hourly Rate for Detective Services $66.37
9
A -24
A -25
DETECTIVE COSTS FOR
1994 -95
SALA RIES AND BENE
ANNUAL
COST
1. Average Salary Page A -25)
$58,719
2. Court Overtime Hours per Year
1.79
75
3. Workers' Compensation Items 1 -2
7.1400%
4,198
4. Retirement Item 1
21.7990%
12,800
5. Health Insurance.
6,304
6,304
6. Unemployment Insurance Item 1 -2
0.1700%
100
7. Uniform Allowance
700
700
8. Medicare Tax
1.4500%
0
Annual Salaries and Benefits
$82,896
J
Hourly Cost (Ann Sal.& Ben./hours p /yr, P.A-4)
1703.30
48.67
DETECTIVE CAR
1993 -94
TOTAL
WESTSIDE
AVERAGE MILES
GSA RATE
HOURLY
UNITS
PER HOUR
PER MILE
COSTS
Detective Cars
8.9
0.6742
$5.97
A -25
SANTA CLARA COUNTY SHERIFF'S DEPARTMENT
DETECTIVE COSTS FOR 1994 -95
AVERAGE SALARIES
No. of Cost Per
Positions
Sergeant
Deputy Sheriff
Total
Average Salar
14
12
26
1,535,723
OVERTIME RAT AVERAGE
Biweekly Salary Average
Divided by hours per pay period
Hourly Rate
Overtime Rate Factor
Overtime Hourly Rate
$58,719 26.1)
A -26
61,396
55,635
Total
Costs
859,544
676,179
1,535,723
26 58,719
$2,250 hours
80
$28.13
1.5
$42.20
SANTA CLARA COUNTY SHERIFF'S DEPARTMENT
LAW ENFORCEMENT COSTS FOR 1994 -95
DETECTIVE OVERHEAD COSTS
INDEX CODE 3903
Positions
I. SALARIES AND BENEFITS:
Captain
Lieutenant
Advance Clerk Typist
Law Enforcement Records Tech
Storekeeper
Total Salaries and Benefits
No. of Cost Per
Total
Positions Position
Costs
9,715
1 0
0
1 100,589
100,589
2 42,581
85,162
0 48,471
0
1 42,055
42,055
5
Il. SERVICES AND SUPPLIES:
Medical Exams of Victims
Premium Pay
Prof. Spec. Services
Transportation and Travel
Maintenance of Equipment
Rents and leases Equipment
Office Expenses
Small Tools and Equipment
Education Expenses
Membership Dues
Printing
Telephone Communications
Books and Laboratory
Services and Supplies
Operating expenses
PC Hardware Software
Total Services and Supplies
227,806
ACTUAL ACTUAL ESTIMATED
17,111
31,639
31,639
12,977
9,715
9,715
3,035
862
862
1,937
47
47
974
3,463
3,463
3,037
5,477
5,477
5,572
5,933
5,933
6,017
2,936
2,936
3,459
4,860
4,860
159
99
99
496
728
728
17,923
15,862
15,862
7,136
1,088
1,088
7,386
3,780
3,780
6,557
6,159
6,159
2,567
13,237
13,237
96,343
105,885
105,885
III. TOTAL SALARIES, SERVICES AND SUPPLIES DETECTIVE
A -27
M
IV. PERSONNEL AND TRAINING OVERHEAD COSTS:
Personnel and Training Costs Per Code $4,732
Number of Administrative Codes 5
Total Personnel and Training Costs to be Allocated $23,660
V. TOTAL PATROL DIVISION OVERHEAD TO BE ALLOCATED $357,3.51
ALLOCATION OF DETECTIVE S O VERHEAD
Amount Chargeable $357,351
Number of Detective Deputy Sheriffs 26
Cost Per Detective Deputy Sheriff Per Year $13,663
Number of Hours Per Year 1,703.30
Overhead Cost Per Hour Detective Deputy Sheriff $8.02
0
A -28
DETECTIVE COSTS FOR PERSONNEL AND TRAINING OVERHEAD
1994 -95
ALLOCATION OF PERSONNEL TRAINING OVERHEAD
Amount Chargeable (See Page A -13 and A -14)
Number of Authorized Codes
Personnel Training Costs Per Code
Divided by Number of Hours Worked Per Year (Page A -5)
Overhead Costs Per Hour Personnel Training
0
$2,522,421
531
$4,750
1,703.30
$2.79
A -29
DETECTIVE COSTS FOR 1994 -95
FISCAL DIVISION OVERHEAD
INDEX CODE 3901
ALLOCATION OF FISCAL DIVISION OVERHEAD
See Page A -15to A -16
Total Annual Sheriff Budget FY 93 -94
44,991,464
Less Fiscal Division's Annual Budget FY 93 -94
703,440
Net Sheriffs Department Annual Budget
44,288,024
Detective Annual Budget FY 93 -94
3,605,976
Percentage Allocated to Detectives
8.14%
Amount Chargeable (See Page 'A -15)
505,183
Annual Costs chargeable to Detective
41,133
Number of Detectives
26
Fiscal Administrative Costs per Detective
1,573
Divided by Number of Hours Worked Per Year (Page A -5)
1,703.30
Overhead Costs per Detective Hour
0.92
A -30
SUMMARY OF PROJECTED OPERATING COSTS
OF THE WESTSIDE SUBSTATION
(PER SECTION X OF CONTRACT)
Monthly Costs ($74,160 Annually) $6,180.00
Costs will be allocated on actual billable hours each month (a -d /e)
based on COPANA reports. Format for calculation is as follows:
Actual
Billiable Weighted Net Actual
Contract Cities Hours Percentag Costs Chargeable
Cupertino (a) x,xxx.x .xxxx 6,180.00 x,xxx.xx
Los Altos Hills
(b)
x,xxx.x .xxxx
6,180.00
x,xxx.xx
Monte Sereno
(c)
x,xxx.x xxxx
6,180.00
x,xxx.xx
Saratoga
(d)
x,xxx.x xxxx
6,180.00
x,xxx.xx
Unincorporated
(e)
x,xxx.x xxxx
6,180.00
x,xxx.xx
Total
(f)
x,xxx.x 1.0000
$6,180.00
Includes Supplemental Hours
A -31
40
I LI 1/ *1 y
COSTS COMPARISON BETWEEN
FISCAL YEARS 1993 -1994 AND 1994 -1995
0
LOS ALTOS MONTE UNINCORP.
RATES CUPERTINO HILLS SERENO SARATOGA CITIES
GENERAL LAW ENFORCEMENT FY 93-94:
Actual Hours Activity
Actual Hours Patrol
900 Codes (10% of Above Hours)
Total Hours
Proj Coats FY 93-94 $65.22
Prvj t`,as1a FY 94-95 $69.15
Differ==
19,517.6
2,663.1
1,023.5
10,517.9
6,786.7
8,3423
3,254.7
188.6
7,318.6
6,188.7
2,786.0
591.8
121.2
1,783.7
1,297.5
30,645.9
6,509.6
1,333.3
19,620.2
14,272.9
1,998,726
424,556
86,958
1,279,629
930,879
2 ,119,164
450,139
9 2,198
1, 356,737
986 ,971
120,438
25,583
5,240
77,108
56,092
SUPPLEMENTAL PATROL -DAYS:
Aca-1 Hours
4,61
11.9
681.5
1,89
0.0
Proj Costs FY 93-94
$64.01
762
43,623
121,395
0
cwcrdno® 3LL D
$62.53
288,557
Proj Costs FY 94-95 f0
$68.07
810
46,390
129,095
0
Cupertino
$66.93
308,862
Difference
20,305
48
2,767
7,70
0
SUPPL12AENTAL PATROL NIGHTS:
Actual Hours
1,246.9
28
748.7
47.1
0.0
Act Cosa FY 93-94
$65.49
179
47,924
3,085
0
Cupertino PJ
�D
564.01
79,814
Proj Cosa FY 94-95 GO
$69.55
195
52,072
3,276
0
Cupertino
$68.41
85,300
Difference
5,4
16
4,14
19 1
0
INVESTIGATIVE HOURS:
Actual Hours
Dctecdw Invcstigation:
6,879.3
640.0
130.3
2,175.7
Average of last 6 ys(Cup.& Sax.)
6,183.7
306.8
1,808
0.0
Proj Cosa FY 93 -94 n A4 LD
$64.98
401,817
19,936
8,467
117,536
0
Proj Costs FY 94-95 T
566.37
410,412
20,362
8,648
120,050
0
Difference
8,5 95
426
1 81
2, 514
0
A- 32
JLf 7(y Y
TRAFFIC INVESTIGATION:
Esdmatod Hour 93-94
(included in Overhead)
Proj Casts FY 93-94 g 76
Proj Costs FY 94-95
Difference
RESERVES ACTIVITY HOURS:
Actual Hour
Pmj Costs FY 93-94 p
Proj Costs FY 94-95 a 1
Difference
COSTS COMPARISON BETWEEN
FISCAL YEARS 1993 -1994 AND 1994 -1995
OPERATING COSTS OF WESTSME SUBSTATION: (See Note)
FY 94-95 Casts on FY 94-95 Hr.
36,508
LOS ALTOS
MONTE
21,564
UNINCORP•
P-t&F
CUPERTINO
HILLS
SERENO
SARATOGA
CITIES
Proj Coats FY 93-94
$74,160 33,166
5,927
2,511
19,590
0.0
0.0
0.0
0.0
0.0
19,590
12,966
$58.42
0
0
0
0
0
$63.54
0
0
0
0
0
Proj Costs FY 93-94
2,815,990
450,702
0
0
0
0
0
0
4 77,005
202,090
1,640,615
1,004,645
Difference
1,203.3
2 4.5
11.5
504.1
200.
Pemcnt Increase
6.01%
5.84
$23.12
13,910
283
133
5,827
2,312
$73.54
28,326
577
271
11,967
4,708
14,416
294
138
6,040
2,396
OPERATING COSTS OF WESTSME SUBSTATION: (See Note)
FY 94-95 Casts on FY 94-95 Hr.
36,508
6,52
2,76
21,564
14,273
P-t&F
44.7221%
7.9919%
33859%
26.4158%
17.4844%
Proj Coats FY 93-94
$74,160 33,166
5,927
2,511
19,590
12,966
Proj Casts FY 94-95
33,166
5 ,927
2,511
19,590
12,966
Difference
0
0
0
0
0
SUBTOTAL COSTS
Proj Costs FY 93-94
2,815,990
450,702
189,616
1,547,062
946,157
Proj Coats FY 9495
2,985,230
4 77,005
202,090
1,640,615
1,004,645
Difference
169,2
26,303
12,4
93,553
58, 488
Pemcnt Increase
6.01%
5.84
6.58%
6.05%
6.18%
Note Costs for operating the Westside Substation varies each month dependent upon General Law Enforcement hour and Supplemental Hours
A -33
COSTS COMPARISON BETWEEN
FISCAL YEARS 1993 -1994 AND 1994 -1995
A. -34-
LOS ALTOS
MONTE
UNINCORP.
CUPERTINO
HILLS
SERENO
SARATOGA
CITIES
DRIVING UNDER THE INFLUENCE
Act Costs FY 93-94
$62.47
218,707
(contracted hours- cw3487)
Proj Cosa FY 94-95
S66.93
234,322
(actual hours: Cupatauo=
3,501
Saratoga
0
Incrsase
15,615
0
0
0
0
SCHOOLS RESOURCES OFFICER
Act Casa FY 93-94
558.36
84,038
Proj Cosa FY 94-95
$63.54
91,498
Increase
0
0
0
7,460
0
ADDITIONAL TRAFFIC CAR
Holes
1,245
Proj. Costs Fy 9495
$69.15
86,086
TOTAL SHERIFF LAW ENFORCEMENT COSTS
Prof Casa FY 93-94
3,034,697
450,702
189,616
1,631,100
946,157
Proj Costs FY 94-95
3,219,552
477,005
202,090
1,818,199
1,004,645
Difference
184,855
26,3
12,474
187,0
58, 488
Per=t Inaease
6.091%
5.836%
6.579%
11.471%
6.182%
COMMUNICATIONS COSTS
Proj Costs FY 93-94
517,800
59,000
28,000
229,000
0
Proj Costs FY 94-95
517,100
58,600
27,600
229,000
0
Difference
(4 00)
(4 00)
0
0
Percent Incrsase
-0.135
-0.678
1.429%
0.00
0.000%
BOOKING FEES
Proj Costs FY 93-94
117,040
1,672
1,672
18,544
0
Proj Cast FY 94-95
150,500
860
1,720
24,940
0
Difference
33 ,460
(812)
48
6,3%
0
Percent Increase
28.5
48.5
2.87
34.
0.0 00%
A. -34-
COSTS COMPARISON BETWEEN
FISCAL YEARS 1993 -1994 AND 1994 -1995
LOS ALTOS MONTE UNINCORP.
CUPERTINO HILLS SERENO SARATOGA CITIES
TOTAL LAW ENFORCEMENT COSTS
Proj Costs FY 93-94
Proj Cow FY 94-95
Difference
Percent Increase
TOTAL COSTS COMPARISON
PROJECTED COSTS FY 93-94
PROJECTED COSTS FY 94-95
NET INCREASE
PERCENT INCREASE
3,669,537
511,374
219,288
1,878,644
946,157
3,887,152
534465
231,410
2,072,139
1,004,645
217,615
25,091
12,122
193,495
58,488
5.93096
4.90796
5.528%
10.300%
6.182%
CONTRACT
UNINCORP
CITIES
AREA
6,278,843
944157
6,727,166
1,004,645
Saratoga 1,600,073
448,323
58,488
7.14
61.182
COMPOSITION OF COSTS TO CONTRACT CITIES
Composition of Total Cow: LES
Communic. Booking
FY 93-94: $6,250,015 Cuperti no 3,072,132
517,800
117,040 (770 bookings ®5152)
Saratoga 1,600,073
229,000
18,544 (122 bookings ®5152)
M.Sereno 164,239
28,000
1,672 (11 bookings ®$152)
Los Altos 440,843
59,000
1,672 (11 bookings ®S152)
5,277,287
833,800
138,928 (914 bookings ®S152)
FY 94-95: 56,730,972 Cupertino 3,219,552
517,100
150,500 (700 bookings ®S215)
Saratoga 1,818,470
229,000
24,940 (116 bookings ®S215)
M.Scrcno 202,090
27,600
1,720 (8 bookings (dS215)
Los Altos 477,005
58,600
860 (4 bookings @S215)
5,717,117
832,300
178,020 (828 bookings ®$215)
Estimate number of bookings for 94 -95 is 4 times the number in
Jan: Mar.94 Quarter when the new law appliod.
0
A -35
40
SUMMARY OF THE COUNTY'S BOOKING FEE PROPOSAL
Attached is Exhibit A, a proposed agreement between the cities of
Santa Clara County and the Santa Clara County regarding booking
fees.
The term of the agreement is three years, FY94 -95 through FY96 -97.
Payment is due each January 1st. Retroactivity (from January 1,
1994) conceptually agreed to during FY94 will be waived to cities
and the new flat fee will be effective for FY94 -95 (which began
7/1/94).
A flat fee payment by each jurisdiction would be set to capture
$4.5 million to reimburse the county for booking costs. The flat
fee is based.upon 32,500 total billable bookings FY 93 -94. Exhibit
B identifies the charge to each jurisdiction based upon their total
billable booking FY 93 -94.
Exhibit C is a breakdown booking fee reductions. Classification,
mental health fees are mitigated to our satisfaction. Pro -rated
reduction at Elmwood Facility is also to our satisfaction. The only
line item we were unable to successfully mitigate was in.OR (own
recognizance) fees.
Exhibit D is the original FY .93 -94 summary of booking costs which
was attached to the original advisement letter from the county in
February 1994.
Exhibit E is the FY94 -95 Summary of booking costs provided by the
county using the same formula, but removing North.County Facility
charges and reducing Mental Health charges.
The new proposal from the County is based on a completely different
formula for the next three years. Total billable bookings FY 93 -94
(32,500) X $138.46 per booking= 4.5 million revenues.
During the term of this agreement, for every percentage reduction
in number of bookings by cities from the base year FY 93 -94
measured on June 30, 1994, the County will reduce the 4.5 million
in base year billable booking charges by a like percentage, up to
a maximum of 15% for the succeeding three years. If the contrary
occurs, the percentage increase from FY93 -94 base year would be
added to the 4.5 million.
The booking charge will be adjusted by the annual inflation factor,
not to exceed 4% per year. The inflation factor will be calculated
on the base charge after it has been adjusted for the reduction in
the number of bookings.
Nothing in the agreement precluded the adoption of alternative
booking fees that reflect future changes in the booking process due
to technological improvements, procedural. changes or changes in the
law.
The advantages to this proposal are the following:
Santa Clara County cities will have a financial incentive to
reduce bookings.
The County will have a financial incentive to improve t h e
efficiency of their booking and jail operations.
Both the County and cities will have an added sense of
certainty in their budgeting process.
The County and.cities willnot have to _annually spend staff
time calculating, analyzing, defending, or debating
booking fees for at least three years.
The disadvantages to this proposal:
County could effect Elmwood closure within the first year at
increased savings over what they have pro -rated for us.
Based on this proposal the reduction in County revenues from FY 92-
93 is $1,785.921. The reduction in County revenues from FY93 -94 is
$1,133.656. The reduction in projected County revenues FY94 -95 is
2,309.000.
40
Summa of Bookincr Fee Necrotiations
In February 1994, the County advised us that they were recommending
to the Board of Supervisors an increase in the booking fees from
$152 to $187. This mid -year adjustment was due to statute
revisions, which became effective January 1, 1994. These revisions
narrowed the definition of billable bookings and excluded various
arrest categories such as bench warrants. The county projected
this change in legislation would cause a $740,656.00 revenue loss
for the second half of FY94. In order to make up for this loss of
projected revenue, the county recommended the inclusion of a
classification fee, for the very first time in the booking fee
calculation.
The $187 fee for the last six months of FY94 was projected to yield
the originally estimated booking fee revenue of $6,747.000. The
County calculated the new classification fee (somewhat
artificially) to make up exactly the amount that was necessary to
meet the $6,747.000 revenue estimation.
On February 18,1994, City of Milpitas Finance Director, Larry Sabo
arranged a meeting with the County to discuss their intention of
increasing the booking fees. Representatives from a number of city
finance and police departments were in attendance. At that meeting
we learned from Gary Graves, County Budget Director, the county had
been overcharging cities for the first six months of FY93 -94 and
the $152 fee should have been $149. He advised the County would
credit cities for overpayment. The proposed $187 fee would now be
changed to $184. However, we also learned that the County might
increase the fees to as much as $215 in September, 1994 for the
1994 -95 fiscal year.
As a result of that meeting we (the city representatives) took on
a number of assignments which included an audit of current booking
fee charges for compliance with SB2557 and AB2286, operational
issues and costs associated with the jail, the impact on booking
fees following San Jose's plan to reduce their bookings and
alternatives to the .current situation, eg. closing North County
Jail, city or private booking facilities. Additionally., an effort
to sponsor new legislation to cap fees was pursued.
We met again on March 11, 1994 and this meeting, resulted in the
county agreeing to recommend the booking fee stay at $149 for the
period January 1, 1994 to June 30, 1994. This recommendation was
based on the commitment that any future fee adjustments developed
from the booking process analysis *currently being pursued by county
and city staff be made retroactive to January 1, 1994. The County
agreed to hire a consultant to perform a comparative analysis on
bookings fees throughout the State.
The County hired the Harvey Rose accounting firm to perform this
analysis while San Jose City Auditor, Jerry Silva, offered to
assist in the collection of data. For the most part, Mr. Silva and
his staff did the majority of work on this study.
Independent of the Harvey Rose study, the representatives, now
reduced to a smaller working group sought to find a way to change
the yo -yo' effect of the County's formula in which decreased
bookings brought about higher booking fees. Since this was the
first time that any city was afforded the opportunity to provide
input into the booking fee process, the group focused on the
possibility of changing the formula. Additionally, both sides, the
county and the cities needed to focus their efforts collaboratively
on reducing these costs. For cities, aggressive cite and release
policies needed to be fully implemented and alternative alcohol
centers needed to be researched and evaluated. For the county,
they needed to reduce their costs, streamline the booking process
and evaluate the merits of a single booking center for both male
and female.
While the-Harvey Rose study was being completed, a number of issues
relating to booking fees came to surface.
In May of 1994, the Board of Supervisors approved a proposal from
the county to replace psychiatric nurses and technicians in the
jail's mental health program with lower paid clinical nurses. This
was immediately brought to Mr. Graves attention. The argument was
made that if the county could reduce the jail's internal mental
health staff with lower paid personnel_, they could surely do the
same with the mental health staff in the booking process. Cities
were currently being charged $220,701. or $6.28 per booking for
mental health services. This argument was well taken as the cost
dropped to $17,208 or $0.47 per booking in the final booking fee
calculation.
In June of 1994, the Department of Corrections recommended that
North County Jail be reduced from a seven day a week, twenty -four
hours a day operation to a ten hour a day, Monday- Friday operation.
The North County cities affected by proposal (Mountain View,
Palo Alto and Los Altos) at first rejected this proposal, however
with the support of Supervisor Diane McKenna, North County Cities
made a counter proposal which recommended the complete closure of
booking operations at North County and. requested all savings from
that closure be passed on to cities in the form of reduced booking
fees. The Board of Supervisors accepted this counter proposal
which resulted in a $14.58 reduction in the booking fees. This
reduction was not immediately passed on to cities as negotiations
to review the entire booking fee issue were in progress.
During this period of time, the California Police Chief's
Association began working with Assemblyman Kurt Pringle to draft
clean up legislation on the booking fee statue.
40
In October of 1994, the Harvey Rose Study was completed. To
summarize, the analysis showed that Santa Clara County had the
lowest booking cost ($107) in the eleven most populous counties in
FY90 -91 and the highest booking cost ($191) FY 93 -94. This
increase was due to the fact that the county was proposing to
charge $36..51 per booking for the classification function which was
seven times more than what other counties our size was charging.
Additionally, the county was using the All Inclusive Method which
includes the cost of extraordinary bookings to capture booking fees
rather than the Specific Method which relies on the time expended
for the average or ideal booking.
The study also stated that the cost effectiveness of the Department
of Correction booking function could be increased by establishing
a central prisoner intake facility. We definitely agree with this
point.
Jerry Silva responded to some points in the study making some very
viable arguments and the consultant firm responded as well.
We resumed our negotiations with county again looking at areas in
the booking fee which we felt could be mitigated. This included
the classification fee, the OR (own recognizance) fee, and central
booking at Main Jail for all. We had already been successful in
mitigating the mental health fee and North County was closed for
booking prisoners.
The county proposed that we look at the possibility of freezing the
number of bookings at FY 93 -94 level for a defined period of time
to act as an incentive for cities to reduce bookings while the
county pursued the closure of Elmwood booking facility and
centralized all bookings at Main jail. We all felt there was
possibility in this proposal.
In our December meeting the county proposed to set.the.booking fee
for three years at a flat rate based on each city's FY93 -94 actual
booking count. This flat fee would afford the County time to look
at a centralized booking facility and produce a more efficient
booking process. It* also provided some cities the time to adopt
and implement aggressive cite and release polices and look at
alternative booking center for alcohol offenses.
The County originally proposed a base line budget of 4.9 million
per year in revenues from cities based on the total billable
bookings of 36,010 for the FY 93 -94. This calculation was in
error, as the county had included the first six months of bench
warrants in their total billable bookings for FY93 -94. We argued
that bench warrants were no longer legally billable to cities and
therefore should not be included in any future calculations. The
County agreed and reset the base line revenues to 4.5 million
dollars per year based on 32,500 total billable bookings.
ft
In addition, the County provided us with an itemized list of
booking,fee reductions (see attached) which were consistent with
those areas we felt could be mitigated. The classification and
mental health fees were reduced as well as giving cities credit for
a pro -rated share of savings from the intended closure of the
Elmwood Booking facility. The only issue we were not successful in
mitigating was the Own Recognizance (OR) fee. We considered this
to be a concession on our behalf based upon the other reductions we
were able to successfully mitigate.
Based on this new proposed formula, the county would capture 4.5
millions dollars in revenue each year for the next three years.
Cities would be charged a flat fixed rate based on their FY93 -94
bookings which averaged out to $138'per booking.
The incentive for both sides to reduce overall bookings and tie
those reductions to a lower booking fee appears to be a viable and
acceptable solution.
SUMMARY OF BOOKING FEES AND BOOKING STATISTICS
BOOKING FEE AMOUNTS
Since its implementation in FY90 -91, the county booking fee has
increased annually. One reason for the increase is the steady rise
in county fringe benefit rates. Another reason is the shrinking
pretrial database. With fewer bookings to spread the cost over,
the higher the per booking fee.
FY94 -95
$215
%change
19% increase
11% increase
8% increase
23% increase
Proposed adjustment mid -year to offset
projected loss of revenue with change in
law on bench warrants. County took.out bench
warrants and put in classification fee.
15% increase
Proposed fee with all classification costs
included.
BOOKING STATISTICS
Since its implementation, the pretrial booking statistics have
decreased annually. One reason for the decrease is the change in
the cite and release policies being made by some of our local law
enforcement agencies.
billable pretrial bookings change
Cal 89 57,202
FY90 -91 49,708 -15%
FY91 -92 46,024 8%
FY92 -93 44,377 4%
FY93 -94 36,010 -23%
(this number includes the first six months of bench
warrants as the law did not change until 1/1/94.
Without bench warrants included for the first six months
the total billable bookings FY 93 -94 dropped to 32,500.
FY90 -91
$107
FY91 -92
$127
FY92 -93
$141
FY93 -94
$151
1/1/94-
$187
7/1/94
FY94 -95
$215
%change
19% increase
11% increase
8% increase
23% increase
Proposed adjustment mid -year to offset
projected loss of revenue with change in
law on bench warrants. County took.out bench
warrants and put in classification fee.
15% increase
Proposed fee with all classification costs
included.
BOOKING STATISTICS
Since its implementation, the pretrial booking statistics have
decreased annually. One reason for the decrease is the change in
the cite and release policies being made by some of our local law
enforcement agencies.
billable pretrial bookings change
Cal 89 57,202
FY90 -91 49,708 -15%
FY91 -92 46,024 8%
FY92 -93 44,377 4%
FY93 -94 36,010 -23%
(this number includes the first six months of bench
warrants as the law did not change until 1/1/94.
Without bench warrants included for the first six months
the total billable bookings FY 93 -94 dropped to 32,500.
EXHIBIT A
AGRBSMENT BETWEEN WE CITIES OF swrA CLARA COUNTY AND
SANTA CLAR.A COUNTY REGARDING 50CISING FEES
*AVXSED DECEMER 5 1994
1. A flat fee booking payment for each billable jurisdiction
in the county to be in effect from FY 1995 (July 1 1994)
through FY 1997 (June 30, 1997)..
2_ In order to simplify the process the issue of
retroactivity conceptually agreed to during FY 1994 will
be waived and the new process will be effective July -t1,
1994 as described above.
3. The flat fee payment from each jurisdiction would be set
W capture $4.5 million to reimburse boo)cing costs in the:.
Department of Correction and other supporting agencies in
each of the above mentioned three years_ Exhibit B
idvatifies the charge that would be allocated to each
jurisdiction on an annual basis.
4. The payment would be due on January.l of each of the three
fiscal years identified (FY 1995, FY 1995 and FY 1997).
5. For every percentage reduction in the number of bookings
by cities from the base year FT 1993 /1994 measured on
June 30, 1997, the County will reduce the $4,500,000 in
base year billable_ booking charges by a. like percentage,
up to a maximilm of 15% for the succeeding three years.-
The base year number of bookings is set at 32,5oo_ rf the
contrary occurs, the percentage increase from the FY
1993/1994 base year would be added to the $4,500
6. The booking charge will be adjusted by at annual. inflation
factor based on the San Franc sco /Oakland Consumer Price
Index or increases in actual county personnel costs
whichever is lower and will not exceed 44 per year (a
raximum of 12% over the life of the agreement). The
inflation factor will be calculated on the boss charge
after it -teas been adjusted for the reduction in the number
of bookings as described above.
7. The recalculated base year billable booking charges will
be the bash for zhe County booking fees for fiscal year§
1998 through 2000 (July 1, 1997 through June 30, 2000)
8. Nothing in this agreement from the effective date of July
1 1 1994 precludes the adoption of alternative booking fees
that reflect future changes in the booking process due to
technological improvements, procedural changes or changes
In law.
M
BOOKING SUMMARY BY ]URISDIC
u ATB
FY 1993
FY 1994
PY 1995
1-Y 1945
PROPOSED
Y MS NMON
ACMAL
ACIUAL
BUDGE"1'
CAL-CUTA
SCENARI
CawpbtU
SLS2,985
$119.624
$144381
5140356
$96,553
Cypttono
SL35,7&4
S12-:t,576
S149.358
$144,992
$98,7QR
G*cy
530.793
579,192
$95.114
$92.916
$63.256
Lm Al
562122
Yr{b208
S55.W
$54.216
536409
Los Ahoy Ms
$3.948
$2,736.
$3.307
$3.210
$2,185
Loa G2(as
$107,442
$109,744
513200
$17B.763
387,660
Mopticu
S260A50
1=168
3304,T18
5295.670
$201.424
Monte $acno
52.256
S 137.0
S l,$3 7
$1.783
1,214
morpa to
529,469
533,3"
W.M
539,151
526300
m Quat2in View
$M.056
SM-M4
S257,9'72
$243.518
$167.186
Palo Aho
5272 476
$246.089
5297.429
$2".736.
.1196,W
S" im
54.142.2'9$
S3, 747.712
S4329,M
W97 ,211
$2.993.703
Santa C3ata
W7.100
$371.!84
5448.624
5411.512
M491
Saravop
533,840
$21,432
525,903
525,146
517.119
S=W/V lc
$278,757
5249180
$30128
V29Z.482
$199.117
Othcr (Schools)
$2$,764
S20_;68
S24,6 17
S`�)M
S16.269
`1138
San lose Afr ort
52132
02,
5184
S17E'
1138
Total City $6,285.921 $S,633 $6,809,000 $6,610,OW �WI OAW
*Actual Collections for Attachments 1; and C Vary Due to Adjustments Based oa City Input
'UVMYAKJ3Vi�f Vt' YKVI�'VJCU tflJVil.INl s'CfC
WITH CALCULATION BASED ON TIM EXISTING CALCULATION EXHIBIT C
0
CURRENT
PROPOSED
COMPONENT COMPONEyr
IqT
Mam 1a 80obna Fu
$62.78
562.78
50.00
Correctional Ceator fos Wotucn
$3333
$1101
52028
Adatiabuative Book g AcEMty
$1.46
$1.46
SOHO
cioa
132-40
s aw oo
$20.40
Department Ov*nccad
S12.71
SV
$0.00
Conaty Ovcdw2d
38.63
$8.63
SOHO
Mccffcd Stf
$14.07
$14.07
$0.00
�"ead
52.31
SZ ii
SAAB
Meatsl HezWtiS
$0.40
SOAO
$0.00
Overload
SA.o7
$0D7
$0.00
Own Itecog ewulm Staff
59.43
$9.43
$0.00
$153
IWAL
$179.14
$138.46
WAS
0
COUNTY U( SAN FA CLARA
BOOKING F1:_I;S FOR FY 94 EXHIBIT: D
FY93 -94 SUMMARY OF 60OVJNG COSTS INCLUDING CLASSIFICATION. WITHOUT CAPITAL COSTS
SCC FACILITY
DESCRIPTION MAIN JAIL
SUPERVISORY OFFRCERS 3W.107
CORRECTION OFFiCMS 2.431.183
CUSTODY SUPP ASSIST 563,917
TOTAL E3ASE: 3.375,207
ADMIN BOOIQNG ACTWI Y
(13.53 per housed prisonerestimated 25.132)
CLASSIFICATION
Risk AssessmeWntake effort
OngdrtgfAe- -Eval process
Classifics<tlon Subtotal
DEPARTMENTOVERHFAO
7.59X. x Object 1
COUNTY OVERHEAD (without CAPITA(,)
6.97% x Objeet 1
:)TALOEPAfT mE NTOFCORRECTION COST:
Apo
MEbIC,AL STAB
NURSE t 481.216
OVERHEAD
TOTAL MMCAL
ADD
MENTAL HEAL71H 67AFF:
NURSE 325,302
OVERHEAD
TOTAL MENTALHEALTH
ADO
OWN AC -DOG( CMNCE SURF:
PRE TRIAL. WLS SPED a 377,072
OVERHEAD
TOTAL OWN RECOGNIZANCF
CCW N_ COUNTY TOTAL
433.995 207.522 $1,021.624
1,074,235 537.117 4.042.535
204.518 0 768.435
1,712.748 744.639 5.582.594
88,717
296.639
0
152207
2,197.129
0
2.197.129
fi16,i90
72a.224
9.462.854
O
0
16.324
777.855
128.813
906.668
32S.3m
53.870
379.172
545,603
90,352
TOTAL ESTIMAYID 80OIQNG OUSTS FOR FY 1993 -94 (INCLUDING C ASSFICAMON)
635,955
511.384,848
Rum G STATIS nCS SUMMARY
(Estialatcs Based On FY 93 Actuals Per CJIC Database)
MISOCME M FELONY
TOTAL Percentage
TOTAL13001QNGS 39.215 21.116
Billable
w 60.331
SILLABLE BOOwws
65.096 35.0%
59.89%
36.010
PERCENT HOUSED (estimate) 19.0% 90.0%
Projuycted
TOTAL HOUSED 7.451
Revenue FY 94 $6 605,890
COST
PER
13001ONG
$16.93
67.01
12.74
96.68
1.47
36.42
36. <2
10.21
12.07
156.85
12.89
2-14
15.03
5.39
0.09
6.28
9.04
1.50
10.54
5189
f
51.536,150.00 S1.196.357 532.40
30.00 50 $000
s1.8;6, 1 o.00 51.196,357 552.40
EXHIBIT, E
81UIt6I -E BOOKINGS I JA N. '9a, EXCL. NO CIVTy INCL CLASSIFIC. INCL Ff-0RG MNTL HLTH XBOOKCHRT.IVK9
Y SUMMARY OF BOOKING
B SCC
Y SCC FApLRY N. COSTS REFLECTNG JA'94 CHANGES TO STATUTES
8
DESCRIPTION
SUPERVISORY OFFICERS
CORRECTION OFRCERS
CUSTODYSUPP
MARY JAIL.
4 16.826.00
2.594.320.00
54724;1.00
CCW
SOfl,126.00
1,161.746.00
197,899.00
N. COUNTY
0
0.00
0.00
TOTAL
$925,952.00
53.776966,00
$745.142.00
BILLABLE
(TOTAL z76)
5603,311
52,460,323
5486.605
INDIV
COSTS SUMMAF
$16.34
566.63
513.15
TOTAL S f1ASE:
ADM
a. N 800KINt; Ac T1vITY
3.558.3851.00
1.8814771.00
0.00
55,447,160.00
$3.549.136
596.11
E3. 34 P *rIw
$0.40
S82.Es9.00
553.987
s1.48
CLASSIFICATION
Risk AssesstrlenWlake stlort
On-gQi 0 Evaluation
b. Classifieafion Subtotal
DEPARTMENT OVERHEAD
C 9.78% z Objoct t
COUNTY OVERHEAD (without CAPITAL)
d 6.64% z Objacl 1
SUBTOTAL (a,b4c4.d)
ADD
a. MEDICAL STAFF:
NURSE 493.220.00
OV ERHEA D
L ADD
NURS MENT HEALTH STAFF:
OVERHEAD 22.b86 00
g. ADD
OWN RECOGNIZANCE STAFF:
aT� O RELS SPEC It 381,247.00
TOTAL (subtatd a a t. 9
8OOIQNG STATISTIC SUMMARY
BILLABLE. 65.16A
BILLABLE BOOKINGS
TOTAL 800KtNGS
PERCENT HOUSED (estimate)
TOTAL HOUSED
10`Nov -9a
TOTAL_
316.97,'
_56,675
$720.411.33
0
$8.575.693.96
5289,389
St2.71
5318,685
$8.63
SS.587,554
515131 S1S131
304,29200 0.00
$797,512.00
SSt9.625
$12.07
S130.9S1.47
$85. 322
5231
i928,4p.47
5604.947
$16.38
000 0.00
622.686.00
$14,781
$0.40
S3.725.04
SZ427
30.07
^528.411.04
S%7.2os
SO.a7
1ti3,iJ0. 0.00
553!,177.00
$348.171
$67.744.70
isr.nl
.43
$1 slss
$622.121.70
Ws.348
510.98
610.162.690.16
$6.515.057.60
(Estimates Bam dOn FY93 Ac;CuGW CJlC dalabase)
--LESS BENCH WARRANTS
1AISDrrW -AN FELONY
65.0076 35m%
36,889 19.1135
19.00% 90.00'X.
6 17.853
$167.70
168.16
$179.14
i
1
RESOLUTION NUMBER 93- 25.-?Y
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA INCREASING
APPROPRIATIONS AND AMENDING THE F.Y. 1995 BUDGET:
WHEREAS, it has been recommended by the City Manager that the
following transfer of appropriations and increase in the present
budget appropriations be made:
NOW, THEREFORE, BE IT RESOLVED, that the budget of the City of
Saratoga adopted by Resolution 93 -25 be amended as follows:
Transfer:
$66,828 to (1011 -4510) Contract Services
$66,828 from (0001 -2002) Appropriation for Contingencies
Purpose: To fund the amended contract for Sheriff's Services.
The above, and foregoing Resolution was passed and adopted at a
regular meeting of the Saratoga City Council held on the 18th day
of January, 1995.by the following vote:
AYES:
NOES:
ABSENT:
ATTEST:
MAYOR
J
DEPUTY CITY CLERK