HomeMy WebLinkAbout01-21-1998 City Council Agenda (2)Public hearings will start promptly at :00, when the Council will move
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AGENDA
SARATOGA CITY COUNCIL
TIME: Wednesday, January 21, 1998 5:00 p.m.
PLACE: Civic Theater, 13777 Fruitvale Ave.
TYPE: Regular Meeting
Administration Conference Room
5:00 p.m. Closed Session
CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION
Possible exposure to litigation pursuant to Government Code Section
54956.9(b) in one case.
5:30 p.m. Interviews with Finance Commission Applicants Gorelik and
Swan
6:00 p.m. Closed Session
CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION
Possible initiation of litigation pursuant to Government Code Section
54956.9(c) in two cases.
Civic Theater Lobby
6:45 p.m. Photo Session
Civic Theater
Mayor's Report on Closed Session.
7:30 Pledge of Allegiance
6 ROLL CALL
r 1. rf
"l 2. CEREMONIAL ITEMS
A. Resolution appointing Fran); Friedrich to Parks and
Recreation Commission r/77 0
B. Administration of Oath of Office to Mr. Friedrich
C. Proclamation commending Bill Cooper as 1997 Saratoga
Outstanding Bu inpss Person of the Year
3. REPORT OF CITY CLERK ON POSTING OF AGENDA
City Council Agenda _2 January 21, 1998
Pursuant to Government Code 54954.2, the agenda for this meeting was
properly posted on January 16.
4. COMMUNICATIONS FROM COMMISSIONS AND THE PUBLIC
1/: F' A. ORAL COMMUNICATIONS
B. COMMUNICATIONS FROM COMMISSIONS None.
6
F
C. WRITTEN COMMUNICATIONS
1)- Letter from Rina Faletti, County Social Services
Agency, requesting appointment of Child Care
Coordinator
-Recommended Action: Direct staff to recruit
individual from community willing to represent
Saratoga; if none is forthcoming, authorize Bob Best
(Los Gatos Saratoga Recreation District) to represent
Saratoga.
S. CONSENT CALENDAR
These items will be acted upon in one motion for each section unless
they are removed from the Consent Calendar for discussion by
Councilmembers or any interested party. However, items in Section A
have already been considered by the Council at a previous meeting where
the public was invited to comment, after which the hearing was closed.
Those items are not subject to public discussion at this meeting
because the vote taken at the previous meeting was final. Resolutions
concerning decisions made at previous meetings are for the purpose of
memorializing the decision to assure the accuracy of the findings, the
prior vote, and any conditions imposed.
A. Previously Discussed Items None.
B. New Items
1) Planning Commission Actions,.1 /14 Note and file.
2) Finance Commission Minutes, 12/16 Note and file.
3) Youth Commission Minutes, 12/1 Note and file.
City Council Agenda 3 January 21, 1998
4) Memo Authorizing Publicity for Upcoming Hearings No
hearing scheduled for February 4.
5) Approval of Check Register
6) Resolution approving Saratoga Avenue Walkway Project,
Phase II, and Authorization to file application for
TDA Article 3 Funds
7) Quarterly Report to Regional Water/Q a'lity Control
I Board on City NPDES Activity
_57
n
C. CLAIMS AGAINST THE CITY None.
(C
6. PUBLIC HEARINGS 8:00 pm.
i j 4.
A. Vessing Road Assessment District Protest Hearing
Recommended Action: Conduct hearing; tally votes; if
assessment district passes, adopt resolution.
U
A. Oral Communications (continued) and instructions to staff
regarding actions on current oral communications
7. OLD BUSINESS
'3 e A. Amended Proposal for Replacement of Work Stations
E Recommended Action: Approve amended proposal by Space
Designs, Inc. in the amount of $8,981.00.
B. Anti- Loitering ordinance
Recommended Action: Introduce by title only, waiving
J City Council Agenda _4 January 21, 1998
further reading.
8. NEW BUSINESS
q c�) A. Acceptance of Comprehensive Annual Financial Reports
Recommend Action: Accept reports.
�f✓ B. Saratoga Public Financing Authority inancial Statements
Recommended Action: 1) Adjourn as City Council and
reconvene as Saratoga Public Financing Authority; 2) Call
roll; 3) Accept financial statements; 4) Adjourn a
Saratoga Public Financing Authority and reconvene as City
Council; 5) Call roll.
9. ROUTINE MATTERS (Note: City Attorney will be excused at this
point if no longer needed.).
A. Approval of Minutes 1/7; 1/13; 1/15
�j,
U 0 %O I
ivy
10 C/ U
ITY COUNCIL ITEMS S =C7
1
A. Agenda items for adjourned regular meeting 1/27
Quarterly Program and Major Project Review
Citizens Recognition
Mid -Year Budget Amendments
Reorganization Issues
Litigation Update Closed Session
B. Other
CLti 0
r.. (L' 11. ADJOURNMENT to next meeting at 7:00 p.m. on Tuesday, January 27,
at Adult Care Center, 19655 Allendale Avenue.
In compliance with the Americans with Disabilities Act, if you need
special assistance to participate in this meeting, please contact Peter
Gonda at 408/868 -1221. Notification 48 hours prior'to the meeting will
enable the City to make reasonable arrangements to ensure accessibility
to this meeting. (28 CFR 35.102- 35.104 ADA Title II)
.2 A
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
APPOINTING A MEMBER OF THE PARKS AND RECREATION COMMISSION
WHEREAS, the Rick Blomquist has resigned from the Parks and
Recreation Commission, and
WHEREAS, it is now appropriate to fill the vacancy.
NOW, THEREFORE, BE IT RESOLVED, THAT THE following appointment is
made for a term ending October 1999:
FRANK FRIEDRICH
The above and _foregoing resolution was passed and adopted at an
adjourned meeting of the Saratoga City Council held on the 21st
day of January, 1998, by the following vote:
AYES:
NOES:
ABSENT:
Mayor
ATTEST:
Deputy City Clerk
COMMENDING BILL COOPER
WHEREAS, Bill Cooper has been named 1997 Saratoga Outstanding
Business Person of the Year by the Saratoga Chamber of Commerce,
and has been accorded this honor for good and sufficient reasons
which reflect his commitment to local affairs, and
WHEREAS, Bill's civic activities include serving the Chamber of
Commerce in numerous capacities; he has been on the Board of
Directors since 1996 and was First Vice President in 1997; was
involved with Celebrate Saratoga and the Welcome Village Committee;
served on the Publicity Committee; and
WHEREAS, Bill, the owner of Bella Saratoga Restaurant, has also
served the local business community by promoting Saratoga on the
Bay Area Back Roads television show; serving as Chairman of the
Publicity Committee for the Farmers Market; working in many ways
to keep the Village restaurants together and involved; serving as
an advisory committee member for Presentation Conference Center;
being active on T.E.A.M. Saratoga; and
WHEREAS, Bill has been involved with the community at large by
working on the Eagle Theater Promotion; assisting with fundraisers
for education, church, and senior citizens; and working with Second
Harvest Food Donations.
WHEREAS, in short, Bill is a very highly respected member of the
Saratoga community who has given most generously of his time and
energy for the good of the whole, and
NOW, THEREFORE, I, MAYOR OF the CITY OF SARATOGA, do hereby
proclaim that
Bill Cooper
is hereby congratulated upon being named Saratoga Outstanding
Business Person of the Year, and he is also commended and thanked
most heartily for his public spirit.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 21st
day of January, 1998.
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO.
MEETING DATE: JANUARY 21, 1998
ORIGINATING DEPT.: CITY MANAGER
AGENDA ITEM
CITY MANAGER:
DEPT. HEAD:
SUBJECT: Request from Santa Clara County Social Services Agency to appoint a
Child Care Coordinator
RECOMMENDED MOTION(S):
Move to direct staff to recruit for a Child Care Coordinator.
REPORT SUMMARY:
The County is requesting that the City appoint a Child Care Coordinator to represent Saratoga at
meetings of the Joint Child Care Committee and the Children and Youth Collaborative Task
Force. Since I do not believe that there are sufficient staff resources to devote to this purpose, I
recommend recruiting for a representative from within the community. Another option would be
for a member of the City Council to serve in this capacity. Ultimately, if staff is unable to find
someone willing to serve as the City's Child Care Coordinator, Bob Best, Director of the Los
Gatos Saratoga Recreation District has expressed a willingness to represent Saratoga at
upcoming meetings since he apparently will be representing Los Gatos and Monte Sereno.
Although this may not seem like a high priority for the City, the current federal and state emphasis
on child care issues warrants having a Saratoga representative at the table to participate in
discussions that could greatly impact how welfare reform is implemented in Santa Clara County.
Feedback from the City's Child Care Coordinator may also offer an important perspective as
future policy decisions are made regarding the City's Recreation and Teen Service programs.
FISCAL IMPACTS:
The cost for recruitment of a Child Care Coordinator should be minimal as should any future
costs associated with the performance of this role.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S):
Staff will not recruit for a Child Care Coordinator.
FOLLOW UP ACTIONS:
A recruitment will be conducted much in the same manner as which Commission members are
recruited.
ATTACHMENTS:
Letters re: Child Care Coordinator.
1 -15 -1998 8:14PM FROM IM PROGRAM TECH DR 408 452 1976
facsimile
TRANSMITTAL
To: Larry Perlin, City Manager
OE City of Saratoga
Fax: 408 868 -1280
Phone: 408 868 -1213
Pages: 3, including this cover sheet.
Date: January 15, 1998
Dear Larry:
I am glad we finally were able to talk today about the County Board of Supervisors' request that
Saratoga appoint a Child Care Coordinator to assist with strategic planning for the future of child
care for our county's families and children.
With this cover sheet I am faxing copies of the previous correspondence I have sent, as you
requested. Participation in the county -wide collaborative effort will involve attendance at the
meetings of two collaborative bodies working on child care. One is the Joint Child Care
Committee, whose meetings are convened by and held at the County Office of Education. The
second is the Children and Youth Collaborative Task Force; these meetings are held at the Santa
Clara County Social Services Agency and are facilitated by the Program Manager of Children
and Youth Services.
Even if the City of Saratoga has not appointed its representative by February 9, we hope you will
find an interested City Council, staff or community member to attend the next meeting of the
Children and Youth Task Force, on February 9 from 12:00 1:30 p.m. in the California Room at
the Social Services Agency offices, at 1725 Technology Drive in San Jose (lobby entrance at
the corner of Technology and Skyport). We look forward to seeing you there.
If I can be of help, please let me know.
From the desk of...
Rina C. Faletti
Management Analyst
Santa Clara County Social Services Agency
1725 Technology Drive
San Jose, CA 95110.1360
Phone: 403.4415693
Fax: 408 -452 -1976
1 I
1 -15 -1998 8:14PM FROM IM PROGRAM TECH DR 408 452 1976
r. c
C 0 V E R
S H E E T
To: Mayor Gillian Moran L DYE
Fax 867 -0668
Subject: Child Care Coordinator Appointment Request
Date: December 2, 1997
Pages: 2, including this cover sheet.
Dear Mayor Moran:.
I am faxing you a copy of a letter sent to your office on October 29, 1997, in which Supervisors
Alvarado and Beall request of the City of Saratoga that it designate a Child Care Coordinator to
participate on the City County Joint Child Care Committee.
Please read the attached letter, and I will call you later this week to discuss any of your questions
or concerns, and to find out from you the process you'll use to select the Child Care Coordinator
for the City of Saratoga.
Thank you in advance for your efforts.
Sincerely,
Rina C. Fale i
From the desk or...
PUS C Faletti
Mww9wnwA Arm"
Santa Cbm County Soda) Satvloes AgwKy
1725 Tadvwk BY prise
San Jose, CA. 95110
406441 -GM
Fax: 406-441 -7257
1 -15 -1998 8 :15PM FROM IM PROGRAM TECH DR 406 a52 1970
r
Copy (2q
County of Santa Clara
Social SCrVICCS Agency
1725 Technology Drive
Sari Jose. California 9s i 10- 1360
October 29, 1997
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
Dear Mayor Moran:
As members of the Joint Child Care Committee, we are writing to urge you to support of
collaborative efforts improve child care services throughout Santa Clara County.
With the advent of changes brought on by welfare -to -work legislation, and as a matter of great.
concern for our children and families, our goal is that child care become a top priority. No matter
what your socioeconomic status, child care is consistently a key component of employment
retention.
Four cities within Santa Clara County already have child care coordinators. Supervisor Jim Beall
has already encouraged many other cities to consider doing the same. We are asking that your city
designate or appoint a representative from staff to participate on the City- County Child Care
Collaborative,
The Collaborative's general purpose is to evaluate and improve the quality, quantity and
availability of child care. The Collaborative also specifically deals with child care as it relates to
welfare -to -work and CalWORKs families. It is essential for all cities in the county to participate in
order to gain a fuller understanding of the child care tasks and issues that lie before us as we assist
families toward self sufficiency. The Collaborative will work toward the following goals:
1. to enhance child care education and training countywide;
2. to serve as a conduit of information to the Local Planning Council, the Santa Clara County
Office of Education, and the Santa Clara County Social Services Agency regarding child care issues
as they relate to CaIWORKs;
and 3. to serve as a forum for identifying obstacles blocking child care access and affordability;
care. 4. to develop a system of communication linking cities with countywide efforts around child
After choosing your city representative, or if you have questions or concerns, please contact
Jolene Smith, Child Care and Youth Services Program Manager for the Santa Clara County Social
Services Agency, at (408) 441 -5613. We appreciate your efforts on behalf of all children and families
in Santa Clara County.
Sincerely,
Supervisor Blanca Alvarado
Chair, Joint Child Care Committee
Supervisor Jim Beall
Joint Child Care Committee
Board of Supervisors: uonald F. Gagc. Blanca Alvarado. Pere McHugh. James T. Beall Jr., S. JcKeph .5imiiinn
County Executive: Richard Wittenberg Q
sg
CITY OF SARATOGA PLANNING COMMISSION
ACTION MINUTES
DATE: Wednesday, January 14,1998 7:30 p.m.
PLACE: Civic Theater, 13777 Fruitvale Avenue, Saratoga, CA
TYPE: Regular Meeting
Roll Call Present: Chair Patrick, Commissioners Bernald, Kaplan, Martlage, Pierce. Siegfried
Absent: Commissioner Murakami
Staff: City Attorney Faubion, Bradley, Crowley
Pledge of Allegiance
Minutes December 10, 1997. APPROVED 4/0/2. MURAKAMI ABSENT; MARTLAGE
AND PATRICK ABSTAINED.
Oral Communications
Report of Posting Agenda
Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on January
9, 1998.
Technical Corrections to Packet
CONSENT CALENDAR
1. UP -97 -010 (APN 389 -19 -031) NEXTEL COMMUNICATIONS/TURKUS,
Southwest Corner of Sousa Lane and Quito Road; Request for Use Permit approval to
construct 70 foot tall monopole personal communications services antennae which would
replace an existing PG E pole on the lot at the southwest corner of Sousa Lane and
Quito Road adjacent to Highway 85. (CONTINUED FROM 12/10/97; APPLICANT
REQUESTS A FURTHER CONTINUANCE TO 1/28/98). APPROVED 6/0;
MURAKAMI ABSENT.
PUBLIC HEARINGS
2. DR -97 -021 and V -97 -005 (APN 503 -15 -042) BREGANTE; 21143 Chadwick Court;
Request for Design Review approval to construct a new 5,683 sq. ft. two -story residence
and Variance approval to construct the residence on a slope of greater than 30 percent
pursuant to Chapter 15 of the City Code. The parcel is 2.3 acres in size, located in an HR
zoning district. (CONTINUED FROM 11/12/97). CONTINUED TO 2/25/98 FOR RE-
DESIGN. APPROVED 6/0; MURAKAMI ABSENT.
3. DR -97 -012 (APN 397 -42 -018) PINN BROTHERS CONSTRUCTION INC., 14168
Taos Court; Request for Design Review approval to construct a 5,998 sq. ft. one -story
home at 20 feet in height. The lot is 59,289 gross sq. ft. and is located in an R -1- 40,000
zoning district. CONTINUED TO 1/28/98 FOR RE -VOTE. SPLIT 3/3; MURAKAMI
ABSENT.
Planning Commission Action Minutes Page 2
January 14, 1998
DIRECTOR ITEMS
1. Status Report on Argonaut Shopping Center
2. Planning Commission retreat
3. Planners Institute
COMMISSION ITEMS
Commissioner Bernald requested that the Bicycle Committee appointment be agendized for the
1/28/98 meeting.
COMMUNICATIONS
Written
1. City Council Minutes dated December 3, December 9, and December 17, 1997
2. City Council Meeting Calendar for 1998
3. Notices for Planning Commission Meeting of January 28, 1998
ADJOURNMENT 9:15 p.m., to Wednesday, January 28, 1998, Civic Theater
13777 Fruitvale Avenue, Saratoga, CA
C
CITY OF SARATOGA
FINANCE COMMISSION MEETING
MINUTES
DATE: December 16, 1997
TM E: 7:30 PM
LOCATION: Emergency Operations Center Conference Room
Saratoga Civic Center
13777 Fruitvale Avenue, Saratoga, CA 95070
5. Selection of Chairperson.
The Commission approved taking this item out of order. The Commission selected Mr. Ousley
as Chair and Ms. Low as back -up in the Chair's absence.
Call to Order.
The meeting was called to order at 7:40 p.m.
2. introduction of New Committee Members and Interim Administrative Services
Director.
Commission members and staff introduced themselves to one another.
3. Roll Call.
Members Present: -Chang, Low, Ousley, Roeten, Streit, and Wolf. Staff Present: Interim
Administrative Services Director Larson.
4. Report on Posting of the Agenda for the Meeting.
In accordance with Government Code 54954.2, State of California, the notice of this meeting
was properly posted on December 12, 1997.
6. Communications from the Public.
There were no members of the public in attendance..
T. Approval of Prior Minutes.
The Commission approved the minutes of the October 7, 1997 meeting.
8. Review of Council Approved Budget Amendments (if any).
There were no budget amendments for the Commission's consideration or review.
9. Review of October and November 1997 Financial Reports.
The Commission focused on the November 1997 reports, since they were the most recent.
Commission members inquired about and commented on various elements of the reports,
including: cash management policies and procedures, portfolio liquidity, the existence of and
adherence to financial policies and procedures, the negative (unreimbursed) cash balance in the
HCDA Fund, the status of TEA funds, and the condition of the Hillside Repair Fund. The
Commission encouraged the City to move toward instituting more accurate monthly allotments
of annual budgeted line items and suggested that become a goal for the FY 1997 -98 budget.
12. Discussion of Hillside Repair Fund Funding Methodologies.
The Commission approved taking this item out of order. Chairman Ousley and Ms. Low
inquired about the status of engineering reports for vulnerable sites in the city. They also
wished to know what was being done proactively. Commission members concurred that any
potential TEA funding would arrive too late (June 1998) to address any damage which may
have occurred during the previous winter.
13. Review of City's Investment Policy.
The Commission approved taking this item out of order. Commission members generally
agreed that adherence to the Policy was its main concern. The Commission had no other
related issues to discuss and voted to recommend to the City Council that it approve the Policy
in its current form.
11. City Council Assignments from December 9 meeting:
a. Recreation Programs Review (Report by March 1)
1. Methods and timeline to become self supporting
2. Recommendations for task force membership
b. Indirect Cost Calculations (Review by March 31)
The Commission approved taking this item out of order. Chairman Ousley provided a brief
oral history of the Commission's involvement with the Recreation Program. Mr. Roeten
then relayed his understanding of the City Council's request for further review, as outlined
above.
The Commission generally concurred with Interim Administrative Services Director Larson's
suggestions for areas to incorporate into a review, which might include: where and why
services may be duplicated; how the City's Recreation Program compares to other entities in
terms of percentage of cost recovery; more specific elements of class revenues and expenses in
the budget, which fee setting methodologies are applied; how courses are selected, and what
physical limits exist, i.e how much can the Recreation Program actually grow.
Chairman Ousley suggested that he meet with Kay Whitney, Chair, Parks and Recreation
Commission, Recreation Director Pisani, and Interim Administrative Services Director Larson
to discuss the framework for the Task Force to conduct its reviews. The Commission named
Mr. Roeten and Mr. Streit as its representatives on the Task Force, which is also to include
two members of the Parks and Recreation Commission.
The Commission asked that information about the City's indirect cost allocation plan be shared
at the next Finance Commission meeting.
10. Development of Finance Commission Workplan
Chairman Ousley described some of the past activities of the Finance Advisory Committee. He
suggested, with general Commissin concurrence, that the following issues be placed on the
Finance Commission's work plan, if approved by City Council during an upcoming adjourned
meeting:
Budget document improvement
Preview /enhance descriptions on budget amendments
Reporting format for monthly financial reports submitted to Council
Technology activities
Five Year Plan, including capital funding
Recreation issues (discussed previously)
Indirect cost allocation methodology
Hillside street repair funding, mitigation and emergency response
Possibly attend other commission meetings and/or help prepare review their budgets
Chairman Ousley asked for reaction and feedback, and suggested that the work plan might be
placed on the agenda for City Council's January 27 adjourned session.
14. Agenda for Next Meeting.
Items planned to be considered at the next Commission meeting include: the City's indirect
cost allocation plan, the City's 1996 -97 Comprehensive Annual Financial Report, a Recreation
Program Task Force activities update, and the Finance Commission proposed work plan.
15. Adjourn to Next Meeting.
The Commission determined that it will hold regular meetings on the second Monday of each
month. The next meeting is scheduled for January 12, 1998.
C:\WPFELES\FAC\rninl2l6.97
S �13
Minutes Saratoga Youth Commission
Date Time: December 1, 1997 7:00 p.m. 9:00 p.m.
Place: Warner Hutton House
13777A Fruitvale Ave.
1 st Semester Chairperson: Sarah Adolphson
1st Semester Vice Chairperson: David Mount
1 2 Semester Chairperson: Alex Scordelis
CALL TO ORDER
-the meeting was called to order at 7:08 p.m.
A. Roll Call
Present: Sarah Adolphson, Taanaz Altafi, Alison Chang,
Sheeva Ghassemi, Sam Kendall, Brian Luskey, Dave Mount,
Laura Prolo, Alex Scordelis
Laze: None
Absent: Jennifer Chang, Sydney Cohn, Candice Goodman
B. Posting of Agenda (Agenda was posted on Mon., 24 November 1997)
C. Minutes for 3 November approved
11. COMMUNICATION FROM THE PUBLIC
111. OLD BUSINESS
A. Donation Drive Cohn
1. Update on letter response
B. Non profit Organization
Sheeva will attend the board meeting on December 3
C. Fundraising for 1997 -98 Cohn
1. New fundraising ideas:
a. flea market Ca' WHH City Hall
set date in May:
b. disco car wash
set date for sometime in spring pre -sell tickets
c. girl's night lock -in
set date for February $20 per girl
decide on age group 4•, cam �L�Ce °C
d. high school car show
set date for end of May
e. Golf Tournament
set date for April
f. Concert in the Community Center -(talk to Alex)
-set date for March
g. In and Out Burger
-will come to SHS -need to pre -sell 300 lunche
minimum kut C4.44
D. Warner Hutton House Luskey
1. Staff report on hiring and attendance
2. Report on youth Commission sponsored activities
Minutes 12 1 97 con't
a. Mall Security played on Wed. Nov. 26
E. McDonald's night
1. Held November 25
2. Total amount of money made-N/A
D. Dance Update Ghassemi
1. 260 attended the November 14 dance
2. Revenue total -$948
3. Youth commissioner attendance was low at the November 14
dance. Working at the dances may have to be made mandatory
with a penalty for an absence if low turnouts continue.
VI. NEW BUSINESS
A. Yac Attack 98, March 7 in Foster City
1. Overview of youth conference
2. Everyone is interested in attending
a. Decide on staying in Foster City on the night of the
conference
B. Middle School Dance Ghassemi
1. Next dance will be January 24
2. This is our first Saturday night dance
3. Sign -ups for set up and chaperones
4. Dance committee L the community center will meet Fri. Dec 12
after school, pizza will be served
C. Attendance at Youth Commission Adolphson
V. COMMITTEE REPORTS
A. High School Committee Chair Luskey
1. Meeting will be held after the Dance Committee meeting on
Dec. 12
B. Warner Hutton House Committee Chair Chang
1. New ideas for Youth Commissions
a. The Dating Game
b. WVtTF style wrestling with Luskey n' Mount
C. Fundraising Committee already reported
D. Public Relations Mount
1. Order grey polo shirts with silk screened navy blue logo
VI. Meeting adjourned at 8:30 p.m. Next meeting is January 5
Respectfully submitted by:
CHECK REGISTER CERTIFICATION
ACCOUNTS PAYABLE CHECKS WS A73773- A73886
Fund
Amount
Amount
Void
Manual
$330,354.75
Fund
Name
1
1 1/15/98
1 Checks
Checks
Total
ACCOUNTS PAYABLE CHECKS WS A73773- A73886
1
GENERAL
$310,438.19 $19,916.56
$330,354.75
100
COPS -SLESF
5,863.50
$5,863.50
110
Traffic Safety
$0.00
150
Streets Roads
37,216.19
$37,216.19
160
Transit Dev
$0.00
170
Hillside Repair
55,539.12
$55,539.12
180
LLA Districts
2,761.00
$2,761.00
250
Dev Services
16,253.36
$16,253.36
260
Environmental
9,051.38
$9,051.38
270
Housing &Comm
$0.00
290
Recreation
6,952.85 (726.00) 1,115.00
$7,341.85
292
Facility Ops
784.00
$784.00
293
Quarry Creek
$0.00
300
State Park
$0.00
310
Park Devlpmnt
54,918.90
$54,918.90
400
Library Debt
$0.00
410
Civic Cntr COP
$0.00
420
Leonard Rd
$0.00
700
Quarry Creek
$0.00
710
Heritage Prsvn
$0.00
720
Cable TV
$0.00
730
PD #2
$0.00
740
PD #3
$0.00
800
Deposit Agency
2,500.00
$2,500.00
810
Deferred Comp
$0.00
830
Payroll Agency
$0.00
990
SPFA
$0.00
Subtotal
$502,278.49 ($726.00) $21,031.56
$522,584.05
PAYROLL CHECKS:
823153- B23184
73,349.03
VOID CHECKS: (DUE
TO PRINTER PROBLEMS) A73636- A73654, A73756- A73887, A73845
TOTAL
$595,933.08
Prepared by: Date:
Approved by: Date:
ONANICBCERTIFY
16 -J-98
PREPARED 01/15/1998,
15:56:40
A/P CHECKS BY PERIOD AND YEAR
PAGE
I
PROGRAM: GM350L
CITY OF SARATOGA
FROM 01/15/1998 TO
01/15/1998
BANK CODE
00
CHECK
CHECK
CHECK
DATE
NUMBER
VENDOR NAME
VENDOR
AMOUNT
ACCOUNT
TRN DATE
DESCRIPTION
INVOICE
PO
PER/YEAR
TRN AMOUNT
01/15/1998
73773
A M MOTOR SUPPLY
3
84.50
1-1035-512.30-01
01/14/1998
VEHICLE PARTS
58335
18155
07/1998
84.50
01/15/1998
73774
ABLE RIBBON TECHNOLOGY
11
173.75
1-1050 -513.30-01
01/07/1998
RIBBON CARTRIDGE FOR
075139
07/1998
173.75
01/15/1998
73775
ADAMS, CAROL
1166
1
62.08
250 -4015-422.01-00
01/12/1998
REFUND OVERPAYMENT OF
65275
07/1998
53.98
1-1040-413.05-00
01/12/1998
REFUND OVERPAYMENT OF
65275
07/1998
8.10
01/15/1998
73776
BARCO, JEFF
1162
63.49
250-4015-422.01-00
01/08/1998
BLDG PERMIT REFUND
64973
07/1998
53.86
1-1040-413.05-00
01/08/1998
BLDG PERMIT REFUND
64973
07/1998
9.63
01/15/1998
73777
BAY AIRGAS INC
1148
87.64
1-1060-513.30-02
01/07/1998
REFILL ACETYLENE TANK
35321
07/1998
87.64
01/15/1998
73778
BAY AREA BARRICADE SERVICE
42
633.26
150-3015-532.30-01
01/14/1998
SIGN BLANKS
104530
18182
07/1998
633.26
01/15/1998
73779
BERARDO, LYNN
1169
50.00
292-6005-462.03-02
01/14/1998
DEPOSIT REFUND
42005
07/1998
50.00
01/15/1998
73780
BILL'S TREE SERVICE
48
3,510.00
150-3005-532.40-15
01/14/1998
TREE REMOVAL FROM CITY
4339
18263
07/1998
1,350.00
150-3005-532,40-15
01/14/1998
TREE REMOVAL FROM CITY
6054
18263
97/1998
485.00
1-3030-532.40-15
01/14/1998
TREE REMOVAL FROM CITY
6055
18263
07/1998
1,675.00
01/15/1998
73781
BMI IMAGING SYSTEMS
50
300.00
1-1050-513.40-10
01/07/1998
MTC AGREEMENT
0907
07/1998
300.00
01/15/1998
73782
BOGOSIAN, STAN
52
250.00
1-1005-511.20-01
01/07/1998
EXPENSE ALTLOWANCE 1/98
ci/93
07/1998
250.00
01/15/1998
73783
CALLAGHAN, MARY
1173
69.00
290-6005-445.04-00
01/14/1998
CLASS REFUND
611
01/1998
69.00
01/15/1998
73784
CELLULAR ONE
71
170.01
1-1050-513.40-20
01/07/1998
CELLULAR PHONE
71000160
07/1998
56.67
1-1050-513.40-20
01/07/1998
CELLULAR PHONE
71000160
07/1998
56.67
1-2010-522.40-20
01/07/1998
CELLULAR PHONE
71000160
07/1998
56.67
01/15/1998
73785
CHA
78
204.00
1-0000-210.20-01
01/14/1998
4TH QTR CONTRIBUTIONS
10/97-12/97
07/1998
204.00
01/15/1998
73786
CHAY, MARY
1102
116.00
290-6005-445.04-00
01/08/1998
CLASS REFUND
3862
07/1998
116.00
01/15/1998
73787
CHEN, JINA
1158
59.00
290-6005-445.04-00
01/07/1998
CLASS REFUND
1558-18
07/1998
59.00
PREPARED 01/15/1998,
15:56:40
A/P CHECKS BY PERIOD AND YEAR
PAGE 2
PROGRAM: GM350L
CITY OF SARATOGA
FROM 01/15/1998 TO 01/15/1998
BANK CODE
00
CHECK CHECK
CHECK
DATE NUMBER
VENDOR NAME
VENDOR
AMOUNT
ACCOUNT
TRN DATE
DESCRIPTION
INVOICE
Po
PER/YEAR
TRN AMOUNT
01/15/1998 73788
CITY CLERKS ASSOCIATION OF CA 1178
110.00
1-1030-511.30-30
01/14/1998
MEMBERSHIP DUES 97/98
07/1998
110.00
01/15/1998 73789
CITY OF MONTE SERENO
83
2,281.36
260-5005-552.40-70
01/08/1998
SOLID WASTE
103197
18029
-07/1998
2,281.36
01/15/1998 73790
CITY OF SARATOGA-PETTY
CASH 682
82.01
290-6005-564.40-51
01/14/1998
ESCORT MEALS
1/14/98
07/1998
17.87
290-6005-564.30-01
01/14/1998
KLEENEX
1/14/98
07/1998
12.93
290-6005-564.40-51
01/14/1998
CUPS FOR SENIOR TRIP
1/14/98
07/1998
4.32
290-6005-564.40-21
01/14/1998
OVERNIGHT EXPRESS
1/14/98
07/1998
10.75
290-6010-564.30-01
01/14/1998
HOLIDAY CLASSES
1/14/98
07/1998
36.14
01/15/1998 73791
CITY OF SARATOGA/PETTY
CASH 85
66.58
1-1020-511.40-04
01/14/1998
LUNCH EXPENSE 1/9/98
JAN 98
07/1998
43.12
1-1020-511.40-04
01/14/1998
LUNCH EXPENSE 1/12/98
JAN 98
07/1998
43.46
01/15/1998 73792
CLARK, HALLY
1174
69.00
290-6005-445.04-00
01/14/1998
CLASS REFUND
265
07/1998
69.00
01/15/1998 73793
COATE, BARRIE D.
41
9,483.66
250-4010-542.40-10
01/07/1998
VARIOUS ARBORIST JOBS
97/736
07/1998
3,697.07
250-4010-542.40-10
01/07/1998
VARIOUS ARBORIST JOBS
97/705-B
07/1998
5,627.94
1-3030-532.40-10
01/07/1998
VARIOUS ARBORIST JOBS
97/705-A
07/1998
158.65
01/15/1998 73794
COMMERCIAL PETROLEUM EQUIPMENT 986
250.06
1-1035-512.60-04
01/14/1998
7 GALLON-INTERNAL DRAIN
199520
07/1998
250.06
01/15/1998 73795
COMPUCOM
1151
571.15
1-1065-613.60-06
01/12/1998
OKIDATA DOT MATRIX PRTR
82413129
18388
07/1998
571.15
01/15/1998 73796
CORY, BETSY
94
16.00
1-1005-511.30-01
01/07/1998
REIMBURSE FOR OFFICE
07/1998
16.00
01/15/1998 73797
COUNTY OF SANTA CLARA
97
345.00
1-1040-452.01-00
01/12/1998
PARKING CITATION 5/97
05/97
01/1998
345.00
01/15/1998 73798
COUNTY OF SANTA CLARA
99
43.00
1-0000°202.10-01
01/14/1998
BUS TICKET REIMBURSEMENT
JAN 1998
07/1998
43.00
01/15/1998 73799
CPRS DISTRICT #4
751
50.00
1-1045-513.40-03
01/14/1998
VOLUNTEER RECOGNITION
07/1998
50.00
01/15/1998 73800
DATA TICKET, INC.
108
100.00
1-1040-513.40-10
01/07/1998
NOV MONTHLY PARKING FEES
0006202
07/1998
100.00
01/15/1998 73801
DEPARTMENT OF CONSERVATION 120
1,593.98
250-4015-422.01-00
01/07/1998
SMIP FEES OCT-DEC -97
121597
07/1998
1,593.98
01/15/1998 73802
DEPARTMENT OF TRANSPORTATION 121
4,050.95
150-3015-532.40-15
01/14/1998
TRAFFIC LIGHT MAINTENANCE
04025266
07/1998
658.86
150-3015-532.40-15
01/14/1998
CITY SHARE ELECT. MTC
144324
17968
07/1998
3,392.09
PREPARED 01/15/1998,
15:56:40
A/P CHECKS BY PERIOD AND
YEAR
PAGE 3
PROGRAM: GM350L
CITY OF SARATOGA
FROM 01/15/1998 TO 01/15/1998
BANK CODE
00
CHECK CHECK
CHECK
DATE NUMBER
VENDOR NAME
VENDOR
AMOUNT
ACCOUNT
TRN DATE
DESCRIPTION
INVOICE
PO
PER/YEAR
TRN AMOUNT
01/15/1998 73803
DEVIKA, VALLURE
1175
69.00
290-6005-445.04-00
01/14/1998
CLASS REFUND
299
07/1998
69.00
01/15/1998 73804
DIABLO LANDSCAPE MAINTENANCE 122
2,455.00
180-3040-532.40-15
01/14/1998
MONTHLY MAINTENANCE 11/97
28865
•07/1998
240.00
180-3040-532.40-15
01/14/1996
LANDSCAPE MAINTENANCE
19239
07/1998
35.00
180-3040-532.40-15
01/14/1998
LANDSCAPE MAINTENANCE
19239
07/1998
75.00
180-3040-532.40-15
01/14/1998
LANDSCAPE MAINTENANCE
19239
07/1998
150.00
180-3040-532.40-15
01/14/1998
LANDSCAPE MAINTENANCE
19239
07/1998
75.00
180-3040-532.40-15
01/14/1998
LANDSCAPE MAINTENANCE
19239
07/1998
49.20
180-3040-532.40-15
01/14/1998
LANDSCAPE MAINTENANCE
19239
07/1998
60.30
180-3040-532.40-15
01/14/1998
LANDSCAPE MAINTENANCE
19239
07/1998
40.50
180-3040-532.40-15
01/14/1998
LANDSCAPE MAINTENANCE
19239
07/1998
75.00
180-3040-532.40-15
01/14/1998
LANDSCAPE MAINTENANCE
19239
07/1998
75.00
180-3040-532.40-15
01/14/1998
LANDSCAPE MAINTENANCE
19239
07/1998
150.00
180-3040-532.40-15
01/14/1998
LANDSCAPE MAINTENANCE
19239
07/1998
295.00
180-3040-532.40-15
01/14/1998
LANDSCAPE MAINTENANCE
19239
07/1998
850.00
180-3040-532.40-15
01/14/1998
LANDSCAPE MAINTENANCE
19239
07/1998
285.00
01/15/1998 73805
DMS INC
612
1,164.00
180-3040-532.40-15
01/14/1998
LANDSCAPE MAINTENANCE
53337L
07/1998
204.00
180-3040-532.40-15
01/14/1998
LANDSCAPE MAINTENANCE
53336L
07/1998
102.00
150-3025-532.40-15
01/14/1998
MEDIANS
53335L
07/1998
858.00
01/15/1998 73806
ELECTRICAL DISTRIBUTORS
144
175.97
1-1060-513.30-02
01/07/1998
WILDWOOD PARK ELECTRICAL
821037
07/1998
175.97
01/15/1998 73807
FLORAL FANTASIA-SARATOGA
FLORI 753
37.89
1-1005-511.30-01
01/14/1998
FLOWERS M. MANGO
1216
18020
07/1998
37.89
01/15/1998' 73808
FREEMAN, SUSAN
1172
74.00
290-6005-445.04-00
01/14/1998
CLASS REFUND
490
07/1998
74.00
01/15/1998 73809
FRY'S ELECTRONICS
159
593.18
1-1065-613.60-06
01/07/1998
COMPUTER SUPPLIES/MIS
2123764
07/1998
593.18
01/15/1998 73810
G. N. RENN, INC.
162
874.15
1-1035-512.30-20
01/14/1998
GAS RELATED PRODUCTS
233056
17974
07/1998
874.15
01/15/1998 73811
GEOFFREY L. ROTHMAN ASSOC
776
2,125.00
1-1045-513.40-10
01/14/1998
HR CONSULTING JOB SPEC
12/31/97
07/1998
2,125.00
01/15/1998 73812
GILLINGS, PAT
1177
79.00
290-6005-445.04-00
01/14/1998
CLASS REFUND
1955-18
07/1998
69.00
290-6005-445.04-00
01/14/1998
CLASS REFUND
1955-18
07/1998
10.00
01/15/1998 73813
GRANT, MICHAEL
512
2,500.00
800-0000-260.10-00
01/14/1998
DEPOSIT REFUND FOR TREE
39099
07/1998
2,500.00
01/15/1998 73814
GREEN VALLEY RECYCLING CO
INC 613
4,205.53
260-5015-552.40-10
01/14/1998
STREET SWEEPING 11/97
11/97
200015
07/1998
4,205.53
i,
PREPARED 01/15/1998,
15:56:40
A/P CHECKS BY PERIOD AND
YEAR
PAGE 4
PROGRAM: GM350L
CITY OF SARATOGA
FROM 01/15/1998 TO 01/15/1998
BANK CODE
00
CHECK CHECK
CHECK
DATE NUMBER
VENDOR NAME
VENDOR
AMOUNT
ACCOUNT
TRN DATE
DESCRIPTION
INVOICE
PO
PER/YEAR
TRN AMOUNT
01/15/1998 73815
GTE MOBILNET
179
61.49
260-5015-552.40-20
01/14/1998
CELL PHONE CORP YARD
482-8631
17937
07/1998
61.49
01/15/1998 73816
HAGHSHENAS, ABBAS
1171
94.00
290-6005-445.01-00
01/14/1998
CLASS REFUND
29996
94.00
01/15/1998 73817
HONG-YUH, SHIN
1176
I
69.00
290-6005-445.04-00
01/14/1998
CLASS REFUND
279
07/1998
69.00
01/15/1998 73818
HTE, INC.
524
22,094.97
1-1065-613.60-06
01/07/1998
COMPUTER SYSTEM RELATED
000718
07/1998
16,286.00
1-1065-613.60-06
01/07/1998
COMPUTER SYSTEM RELATED
517293
07/1998
2,775.00
1-1065-613.60-06
01/07/1998
COMPUTER SYSTEM RELATED
517498
07/1998
712.80
1-1065-613.60-06
01/07/1998
COMPUTER SYSTEM RELATED
516618
07/1998
779.40
1-1065-613.60-06
01/07/1998
CREDIT ON DUPLICATE INV
514239
07/1998
2,639.48-*
1-1065-613.60-06
01/07/1998
CREDIT ON DUPLICATE INV
514239
07/1998
800.00-
1-1065-613.60-06
01/07/1998
13 1 4 710 �eiitnvp
CREDIT ON DUPLICATE INV
000706
07/1998
1,018.75-*
1-1065-613.60-06
01/07/1998 1;fiz 1
-v
517917
07/1998
3,000.00
1-1065-513.40-01
01/14/1998
A/R BUS. LIC. TRAINING
518289
07/1998
3,000.00
01/15/1998 73819
HUANG, TIFFANY
1165
74.00
290-6005-445.04-00
01/12/1998
CLASS REFUND
3821-18
07/1998
74.00
01/15/1998 73820
HUMANE SOCIETY OF
197
3,787.00
260-5005-552.40-10
01/14/1998
FIELD SERVICES
298SARA
200150
07/1998
2,503.00
1-2025-523.40-10
01/14/1998
SHELTER SERVICES
298SARA
200150
07/1998
1,284.00
01/15/1998 73821
ICMA RETIREMENT TRUST
201
3,926.86
1-0000-210.20-01
01/14/1998
DEFERRED COMP
1/15/98
07/1998
3,926.86
01/15/1998' 73822
INTERSTATE BATTERY SYSTEM
204
43.25
1-1035-512.30-01
01/14/1998
REPLENISH BATTERY SUPPLY
30030975
18154
07/1998
43.25
01/15/1998 73823
JACOBS, PAUL
208
250.00
1-1005-511.20-01
01/07/1998
EXPENSE ALLOWANCE 1/98
01/98
07/1998
250.00
01/15/1998 73824
JAFFE, JANIE
1161
59.90
1-1040-413.05-00
01/08/1998
BLDG PERMIT REFUND
64912
07/1998
9.30
250-4015-422.01-00
01/08/1998
BLDG PERMIT REFUND
64912
07/1998
50.60
01/15/1998 73825
JJR CONSTRUCTION
506
22,045.02
150-3020-532.40-10
01/14/1998
DRAINAGE IMPROVEMENT
479
07/1998
5,011.00
150-3005-532.40-10
01/14/1998
DRAINAGE IMPROVEMENT
481
07/1998
15,899.00
150-3010-532.40-14
01/14/1998
DRAINAGE IMPROVEMENT
480
07/1998
1,135.02
01/15/1998 73826
JUSTICE, DEBI
1170
34.00
290-6005-445.04-00
01/14/1998
CLASS REFUND
676
07/1998
34.00
01/15/1998 73827
KANEN TOURS
222
1,494.00
290-6005-564.40-51
01/14/1998
RENO TRIP 2/2 2/3
92997
18311
07/1998
1,494.00
PREPARED 01/15/1998,
15:56:40
A/P CHECKS BY PERIOD AND
YEAR
PAGE 5
PROGRAM: GM350L
CITY OF SARATOGA
FROM 01/15/1998 TO 01/15/1998
BANK CODE
00
CHECK CHECK
CHECK
DATE NUMBER
VENDOR NAME
VENDOR
AMOUNT
ACCOUNT
TRN DATE
DESCRIPTION
INVOICE
PO
PER /YEAR
TRN AMOUNT
01/15/1998 73828
LARSON, DEBORAH S.
1091
7,506.75
1- 1040 513.40 -10
01/14/1998
INTERIM ADMIN. SERVICES
1 -1 -98
07/1998
3,750.00
1- 1045 513.40 -10
01/14/1998
INTERIM ADMIN. SERVICES
1 -1 -98
07/1998
375.00
1- 1050- 513.40 -10
01/14/1998
INTERIM ADMIN. SERVICES
1 -1 -98
07/1998
1,125.00
1- 1055 513.40 -10
01/14/1998
INTERIM ADMIN. SERVICES
1 -1 -98
07/1998
375.00
1- 1060 513.40 -10
01/14/1998
INTERIM ADMIN. SERVICES
1 -1 -98
07/1998
375.00
1- 1065 513.40 -10
01/14/1998
INTERIM ADMIN. SERVICES
1 -1 -98
07/1998
1,500.00
1- 1050 513.40 -21
01/14/1998
POSTAGE FOR FAC
1 -1 -98
07/1998
6.75
01/15/1998 73829
LEI, VENG
1153
34.00
290- 6005- 445.04 -00
01/07/1998
CLASS REFUND
3921 -18.
07/1998
34.00
01/15/1998 73830
LEWIS, HOWARD
245
2,137.50
150- 3005 532.40 -16
01/14/1998
PAVEMENT MANAGEMENT
18073
07/1998
870.00
250- 4020 542.40 -16
01/14/1998
DEVELOPMENT
18073
07/1998
982.50
1- 3035 532.40 -16
01/14/1998
ENCROACHMENT
18073
07/1998
180.00
170- 9010 622.40 -16
01/14/1998
VILLA OAKS LANDSLIDE
18073
07/1998
105.00
01/15/1998 73831
LOFT, JENNIE
250
310.67
1- 1005 511.30 -01
01/15/1998
INVITATION MATERIALS FOR
07/1998
15.22
1- 1015 511.40 -04
01/15/1998
PUBLIC SAFETY COMMISSION
07/1998
150.00
1- 1005 511.30 -01
01/15/1998
BALANCE ON FRAMING FOR
07/1998
130.45
1- 1020 511.30 -01
01/15/1998
FILM AND PROCESSING
07/1998
15.00
01/15/1998 73832
MACON, JOHN
259
73.94
290 6010 564.30 -01
01/14/1998
REIMBURSE SUPPLIES
5938
07/1998
73.94
01/15/1998 73833
MAHAFFEY, LORI
1168
89.00
290 6005- 445.01 -00
01/12/1998
CLASS REFUND
30192
07/1998
89.00
01/15/1998' 73834
MAZE ASSOCIATES
267
6,120.14
1- 1040 513.40 -10
01/12/1998
PROF. SERVICES 11/97
010798
07/1998
2,555.71
1- 1040 513.40 -10
01%12/1998
ACCOUNTING SERVICES
010798 -B
07/1998
3,564.43
01/15/1998 73835
MCDOWELL ASSOCIATES,
INC. 287
1,815.00
250- 4020 542.40 -10
01/14/1998
CITY SURVEYOR SERVICES
12/97
18078
07/1998
1,815.00
01/15/1998 73836
METRO PUBLISHING INC.
272
408.78
1- 1030 511.40 -40
01/14/1998
LEGAL NOTICES
CC392
18016
07/1998
16.88
1- 1030 511.40 -40
01/14/1998
LEGAL NOTICES
CC395
18016
07/1998
45.00
1- 1030 511.40 -40
01/14/1998
LEGAL NOTICES
CC396
18016
07/1998
65.63
1- 1030 511.40 -40
01/14/1998
LEGAL NOTICES
CC399,400
18016
07/1998
146.25
1- 1030 511.40 -40
01/14/1998
LEGAL NOTICES
CC401
18016
07/1998
61.88
1- 1030 511.40 -40
01/14/1998
LEGAL NOTICES
CC402
18016
07/1998
24.38
1- 1030 511.40 -40
01/14/1998
LEGAL NOTICES
CC403
18016
07/1998
24.38
1- 1030 511.40 -40
01/14/1998
LEGAL NOTICES
CC404
18016
07/1998
24.38
01/15/1998 73837
MEYERS, NAVE, RIBACK
SILVER 274
7,177.22
1- 1025 511.40 -11
01/14/1998
LEGAL SERVICES DEC 1 97
12 -00126
07/1998
5,990.97
1- 1025 511.40 -12
01/14/1998
LITIGATION SERVICES 12/97
12- 00128,29,30
07/1998
1,408.75
1- 0000 210.20 -01
01/14/1998
CREDIT FOR PERS PREMIUM
07/1998
222.50
PREPARED 01/15/1998,
15:56:40
A/P CHECKS BY PERIOD AND YEAR
PAGE 6
PROGRAM: GM350L
CITY OF SARATOGA
FROM 01/15/1998 TO 01/15/1998
BANK CODE
00
CHECK CHECK
CHECK
DATE NUMBER
VENDOR NAME
VENDOR
AMOUNT
ACCOUNT
TRN DATE
DESCRIPTION
INVOICE
PO
PER /YEAR
TRN AMOUNT
01/15/1998 73838
MIRANDA, SUE ANN
1163
34.00
292 6005- 462.03 -01
01/08/1998
DEPOSIT REFUND
39717
07/1998
34.00
01/15/1998 73839
MOORE BUICK
280
257.77
1- 1035 512.40 -15
01/14/1998
VEHICLE REPAIRS MTC
114801
18171
07/1998
257.77
01/15/1998 73840
MORAN, GILLIAN
282
I
250.00
1- 1005 511.20 -01
01/07/1998
EXPENSE ALLOWANCE 1/98
01/98
07/1998
250.00
01/15/1998 73841
NAPA VALLEY WINE TRAIN
1154
2,565.00
290 6005 564.40 -51
01/14/1998
LUNCH SR TRIP 3/19
1/13/98,
18315
07/1998
2,565.00
01/15/1998 73842
NATIONAL PLAN COORDINATOR
292
2,139.42
1- 0000 210.20 -01
01/14/1998
DEFERRED COMP
1/15/98
07/1998
2,139.42
01/15/1998 73843
NATIONAL SANITARY SUPPLY
293
1,678.22
1- 1060 513.30 -02
01/07/1998
JANITORIAL /CUSTODIAL
6476325
17988
07/1998
75.95
1- 1060 513.30 -02
01/07/1998
JANITORIAL /CUSTODIAL
6481109
17988
07/1998
36.59
1- 1060 513.30 -02
01/08/1998
JANITORIAL /CUSTODIAL
6482687
17988
07/1998
974.02
1- 3030 532.30 -01
01/14/1998
PAPER AND JANITORIAL
6484160
18151
07/1998
237.26
1- 1060 513.30 -02
01/14/1998
JANITORIAL /CUSTODIAL
6483181
17988
07/1998
354.40
01/15/1998 73844
NDR AUCTIONEERS
541
100.00
292 6005- 462.03 -01
01/07/1998
DEPOSIT REFUND
42012
07/1998
100.00
01/15/1998 73845
NEW PISA
1097
726.00
290 6005 564.40 -51
01/14/1998
DINNERS FOR 1/15 TRIP
102897
18308
07/1998
726.00
01/15/1998 73846
NIKFAR, ARMIN
1164
300.00
292- 6005- 462.03 -01
01/08/1998
DEPOSIT REFUND
41087
07/1998
300.00
01/15/1998 73847
NORMAN PAUL PRINT CENTER
294
1,146.21
250- 4015 542.30 -01
01/08/1998
PERMITS /RECEIPTS PRINTING
972591
07/1998
987.37
1- 1005 511.30 -01
01/14/1998
COUNCIL BUSINESS CARDS
972774
07/1998
158.84
01/15/1998 73848
O'GRADY PAVING
806
6,656.00
150- 3005 532.40 -10
01/14/1998
PAVEMENT MGMT 1997
971
C80032
07/1998
6,656.00
01/15/1998 73849
PACIFIC BELL
306
30.34
1- 2005 521.40 -20
01/07/1998
TELEPHONE
7412271
07/1998
15.17
1- 2005 521.40 -20
01/07/1998
TELEPHONE
7411527
07/1998
15.17
01/15/1998 73850
PACIFIC GAS ELECTRIC
307
80.31
1- 1035 512.30 -20
01/14/1998
NATURAL GAS VEHICLE
BVVNG05001 -5
07/1998
18.13
1- 1035 512.30 -20
01/14/1998
NATURAL GAS VEHICLE
BVVNG05001 -5
07/1998
62.18
01/15/1998 73851
PACIFIC PARKS LANDSCAPING
490
11,705.85
1- 9010 622.40 -10
01/14/1998
MEDIAN LANDSCAPING
7
07/1998
11,705.85
01/15/1998 73852
PASCON
1007
54,918.90
310- 9010 622.40 -10
01/14/1998
PROGRESS BILLING HAKONE
11 -20
C80036
07/1998
54,918.90
PREPARED 01/15/1998,
15:56:40
A/P CHECKS BY PERIOD AND
YEAR
PAGE 7
PROGRAM: GM350L
CITY OF SARATOGA
FROM 01/15/1998 TO 01/15/1998
BANK CODE
00
CHECK CHECK
CHECK
DATE NUMBER
VENDOR NAME
VENDOR
AMOUNT
ACCOUNT
TRN DATE
DESCRIPTION
INVOICE
PO
PER /YEAR
TRN AMOUNT
01/15/1998 73853
PATIL, ERIN
1159
89.00
290 6005- 445.01 -00
01/07/1998
CLASS REFUND
5007 -18
07/1998
89.00
01/15/1998 73854
PCI CLEAN FUELS INC
607
885.97
1- 1035 512.30 -20
01/14/1998
CNG VEHICLE FUEL
1034
18157
07/1998
642.47
1- 1035 512.30 -20
01/14/1998
SERVICE CALL
13868
18157
07/1998
I
243.50
01/15/1998 73855
PROFESSIONAL FLEET SERV.
327
374.41
1- 1035 512.40 -14
01/14/1998
REPAIR FLEET TIRES
61109
17972
07/1998
57.50
1- 1035 512.40 -14
01/14/1998
REPAIR FLEET TIRES
61110
17972
07/1998
90.34
1- 1035 512.40 -15
01/14/1998
FLEET TIRE MAINTENANCE
60949
17972
07/1998
196.57
1- 1035 512.40 -15
01/14/1998
FLEET TIRE MAINTENANCE
61055
17972
07/1998
30.00
01/15/1998 73856
PUB EMP RETIREMENT SYSTEM
593
11.08
1- 0000 210.20 -01
01/07/1998
LONG TERM CARE
361412
07/1998
11.08
01/15/1998 73857
PUBLIC EMPL RETIRE FUND
330
8,361.78
1- 0000 210.20 -01
01/14/1998
PERS
01983
07/1998
8,361.78
01/15/1998 73858
REDWOOD ATHLETIC BOOSTERS
966
255.00
290- 6005 564.40 -10
01/08/1998
INSTRUCTORS FEE
8029
07/1998
255.00
01/15/1998 73859
ROYAL COACH TOURS
338
502.90
290 6005 564.40 -51
01/14/1998
BUS FOR 1/29/98 TRIP
005630 -004
18309
07/1998
502.90
01/15/1998 73860
S.C.A.C. TV FOUNDATION
342
15,778.58
1- 7010 571.40 -70
01/12/1998
4TH QTR FRANCHISE PAYMENT
1/8/98
07/1998
15,778.58
I
01/15/1998 73861
S.F. HERITAGE
1098
100.00
290 6005 564.40 -51
01/14/1998
PAYMENT FOR 20 TICKETS
100797
18310
07/1998
100.00
01/15/1998 73862
SAFE MOVES
1085
300.00
100 2030 523.40 -10
01/14/1998
BICYCLE SAFETY ED.
1
07/1998
300.00
01/15/1998 73863
SANTA CLARA COUNTY
701
203,276.83
1- 2015 523.40 -10
01/14/1998
ADVANCE FOR LAW ENFORCEMT
9803
200028
01/1998
195,344.83
1- 2010 522.40 -10
01/14/1998
ADVANCE FOR LAW ENFORCEMT
9803
200028
07/1998
2,368.50
100 2030 523.40 -10
01/14/1998
ADVANCE FOR LAW ENFORCEMT
9803
200028
07/1998
5,563.50
01/15/1998 73864
SANTA CLARA COUNTY CITY MGR AS 1179
35.00
1- 1020 511.30 -30
01/14/1998
1998 MEMBERSHIP DUES
07/1998
35.00
01/15/1998 73865
SARATOGA CHAMBER OF COMMERCE 353
836.25
1- 1005 511.30 -30
01/14/1998
CHAMBER MEMBERSHIP
2124
07/1998
836.25
01/15/1998 73866
SARATOGA EMPLOYEE ASSOCIATION 495
1,485.70
1- 0000 210.20 -01
01/14/1998
4TH QTR MEMBERSHIP DUES
10/97 -12/97
07/1998
1,485.70
01/15/1998 73867
SAXTON HEINRICHS, KIM
359
181.00
1- 1045 513.40 -01
01/14/1998
FLIGHT /FOOD FOR CPRS
07/1998
181.00
PREPARED 01/15/1998,
15:56:40
A/P CHECKS BY PERIOD AND
YEAR
PAGE 8
PROGRAM: GM350L
CITY OF SARATOGA
FROM 01/15/1998 TO 01/15/1998
BANK CODE
00
CHECK CHECK
CHECK
DATE NUMBER
VENDOR NAME
VENDOR
AMOUNT
ACCOUNT
TRN DATE
DESCRIPTION
INVOICE
PO
PER/YEAR
TRN AMOUNT
01/15/1998 73868
SCHMIEDING, LORI
1160
300.00
292-6005-462.03-01
01/08/1998
DEPOSIT REFUND
42370
07/1998
300.00
01/15/1998 73869
SHAW, JAMES
365
200.00
1-1005-511.20-01
01/07/1998
EXPENSE ALLOWANCE 1/98
01/98
.07/1998
250.00
1-1005-511.20-01
01/07/1998
VOLUNTEER REDUCTION
01/98-A
07/1998
50.00-
01/15/1998 73870
SHUMAN, ANNE
828
52.00
290-6005-445.03-00
01/07/1998
CLASS REFUND
2159-47
07/1998
52.00
01/15/1998 73871
SPRAY MART
932
100.62
150-3005-532.40-14
01/14/1998
PAINT SPRAYER REPAIR
44399
07/1998
100.62
01/15/1998 73872
STAPLES
378
849.41
1-1050-513.30-01
01/14/1998
CENTRAL SUPPLIES
L804631001
18139
07/1998
377.93
1-1050-513.30-01
01/14/1998
CENTRAL SUPPLIES
3578
18139
07/1998
87.79
1-1050-513.30-01
01/14/1998
CENTRAL SUPPLIES
8748
18139
07/1998
76.02
1-2010-522.30-01
01/14/1998
OFFICE SUPPLIES
LP54592001
07/1998
206.61
250-4010-542.30-01
01/14/1998
OFFICE SUPPLIES
L804631002
07/1998
29.24
250-4010-542.30-01
01/14/1998
OFFICE SUPPLIES
L856445001
07/1998
71.82
01/15/1998 73873
STATE BOARD OF EQUALIZATION 379
125.01
1-1035-512.30-21
01/14/1998
4TH QTR DIESEL FUEL
DG-MT 57425004
07/1998
125.01
01/15/1998 73874
STATE OF CALIFORNIA
382
2,669.55
1-0000-210.20-01
01/14/1998
TAX DEPOSIT
1/15/98
07/1998
2,669.55
01/15/1998 73875
STEVENS CREEK QUARRY,
INC. 384
55,434.12
170-9010-622.40-10
01/14/1998
VILLA OAKS SLIDE REPAIR
73379
C80033
07/1998
32,206.77
170-9010-622.40-10
01/14/1998
VILLA OAKS SLIDE REPAIR
73380
C80033
07/1998
14,466.75
170-9010
01/14/1998
VILLA OAKS SLIDE REPAIR
73384
C80033
07/1998
8,760.60
01/15/1998 73876
THE DINI GROUP
125
2,550.00
250-4020-542.40-16
01/14/1998
GRADING INSPECTIONS
18071
07/1998
1,290.00
1-3035-532.40-16
01/14/1998
ENCROACHMENT INSPECTIONS
18071
07/1998
1,260.00
01/15/1998 73877
THE PRUDENTIAL INS. COMPANY 395
2,287.58
1-0000-210.20-01
01/14/1998
DENTAL PREMIUMS 1/98
1/1/98
07/1998
2,287.58
01/15/1998 73878
UNISTRUT NORTHERN CA
480
155.03
150-3015-532.40-15
01/14/1998
DRIVE RIVET
351777
07/1998
155.03
01/15/1998 73879
UNITED STATES POSTAL SERVICE 88
1,000.00
1-1050-513.40-21
01/07/1998
ADD POSTAGE TO MACHINE
20990014
07/1996
1,000.00
01/15/1996 73880
UNITED WAY CHARITY
412
99.00
1-0000-210.20-01
01/14/1998
4TH QTR CONTRIBUTIONS
10/97-12/97
07/1998
99.00
01/15/1998 73881
UNUM LIFE INSURANCE OF AMERICA 414
1,132.58
1-0000-210.20-01
01/12/1998
LTD INSURANCE 1/98
0502493
07/1998
1,132.58
-�Z c
PREPARED 01/15/1998,
15:56:40
A/P CHECKS BY PERIOD AND YEAR
PAGE 9
PROGRAM: GM350L
CITY OF SARATOGA
FROM 01/15/1998 TO 01/15/1998
BANK CODE
00
CHECK CHECK
CHECK
DATE NUMBER
VENDOR NAME
VENDOR
AMOUNT
ACCOUNT
TRN DATE
DESCRIPTION
INVOICE
PO
PER /YEAR
TRN AMOUNT
01/15/1998 73882
WEST COAST BLDG, SERVICE
426
519.00
1- 1060 513.40 -15
01/08/1998
JANITORIAL SERVICE
21018
17991
07/1998
495.00
1- 1060 513.30 -02
01/08/1998
JANITORIAL SUPPLIES
20978
17991
07/1998
24.00
01/15/1998 73883
WESTERN CITY MAGAZINE
1149
342.00
1- 1045- 513.40 -40
01/07/1998
AD FOR ADM SVC DIRECTOR
32023
07/1998
342.00
01/15/1998 73884
WINTERS, DEIDRE
1167
84.00
290- 6005- 445.01 -00
01/12/1998
CLASS REFUND
5005 -18
07/1998
84.00
01/15/1998 73885
WOLFE, DONALD
438
250.00
1- 1005- 511.20 -01
01/07/1998
EXPENSE ALLOWANCE 1/98
01/98
07/1998
250.00
01/15/1998 73886
ZEE MEDICAL SERVICE
443
42.38
1- 1050 513.30 -01
01/07/1998
REFURBISH 1ST AID KIT
66453854
07/1998
17.75
150- 3005 532.30 -01
01/14/1998
FIRST AID SUPPLIES
66453853
17939
07/1998
12.31
1- 3030 532.30 -01
01/14/1998
FIRST AID SUPPLIES
66453853
17939
07/1998
12.32
DATE RANGE TOTAL
502,278.49
-�Z c
PREPARED 1/16/98, 14:06:19
ACCOUNTS PAYABLE CHECK
REGISTER
PAGE 1
PROGRAM
GM344L
Manual Checks
I
ACCOUNTING PERIOD 07/1996
CITY OF
SARATOGA
REPORT NUMBER 28
CHECK
VENDOR
VENDOR
VOUCHER
P.O. DATE
VOUCHER
REMITTANCE
CHECK
NO
NO
NAME
NO
NO
AMOUNT
AMOUNT
TOTAL
736J5
7 5 1
91
COMMONWEALTH
CREDIT UNION002433
1/16/1998
3,861.00
002434
1/16/1998
3,486.00
7,347.00
7,347.00
73755
1097
NEW PISA
002435
1/16/1998
726.00
726.00
726.00
73633
329
PUB. EMP. RETIREMENT
SYST002432
1/16/1998
12,569.56
12, 569.56
12,569.56
73634
690
STEVE SILVER
PRODUCTIONS,002436
1/16/1998
389.00
389.00
389.00
TOTAL CHECKS 21,031.56
I
I
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. AGENDA ITEM
MEETING DATE: JANUARY 21, 1998 CITY MANAGER
ORIGINATING DEPT.: PUBLIC WORKS DEPT. HEAD:
SUBJECT: Vessing Road Assessment District. Approval of Engineer's Report and
Confirmation of Assessments
RECOMMENDED MOTION(S):
1. Conduct the Public Hearing on the proposed District.
2. Consider testimony and direct the City Clerk to tabulate the Assessment Ballots.
3. Depending on the outcome of the ballot tabulation, move to adopt the Resolution approving
the Engineer's Report and Assessments and Ordering the Improvements, or move to direct
staff to prepare a Resolution Abandoning the Proceedings.
REPORT SUMMARY:
At your meeting, you will conduct the required public hearing on the proposed Vessing Road
Assessment District. Recall that the hearing was set for this date by Council action taken on
November 19. Since then, Notices of Improvement and Assessment Ballots were mailed to each
of the 20 property owners in the proposed district. At the conclusion of the hearing, the Council
should recess and direct the City Clerk to tabulate the ballots returned by the close of the hearing.
Upon reconvening, the City Clerk will report the outcome of the ballot tabulation. If votes
representing assessments in favor of the project exceed votes representing assessments opposed
to the project, the Council may move to form the assessment district by adopting the attached
Resolution prepared by legal counsel approving the Engineer's Report and assessment amounts
and ordering the improvements. If, on the other hand, votes against the project exceed votes in
favor of the project, or if for some other reason the Council does not wish to form the assessment
district, then the Council should direct staff to prepare a Resolution abandoning the proceedings
for your next meeting.
T
A third option available to the Council is to continue the proceedings to a future date if the
Council needs additional time to decide whether the assessment district should be formed. This
option should particularly be considered if enough property owners believe that an acceptable
alternative for improving Vessing Road can be developed in a cooperative and timely fashion
eliminating the necessity for an assessment district. If the Council opts to continue the matter
however, then it is strongly recommended that the Council do so only for a limited period of time,
say no more than thirty or forty -five days. The reason for this is that if it is ultimately decided to
proceed with the project via formation of the assessment district, there will be enough time to do
so and complete the project during the upcoming construction season.
FISCAL IMPACTS:
Depends on Council's action. If the Resolution is adopted, the costs associated with the project
will be recovered via the assessments levied against the benefiting properties.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Each property owner in the proposed district has been mailed a notice of the public hearing along
with the Notice of Improvement and Assessment Ballot.
CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S):
N /A.
FOLLOW UP ACTIONS:
Again, depends on Council's action. If the Resolution is passed, work on the project will
continue. Otherwise, a Resolution abandoning the proceedings will be prepared for your next
meeting, or the matter will be continued to a date certain.
ATTACHMENTS:
1. Memorandum of Proceedings prepared by Legal Counsel.
2. Resolution approving Engineer's Report and Assessments and Ordering Improvements.
3. Engineer's Report.
MEMORANDUM OF PROCEEDINGS TO BE TAKEN BY THE CITY COUNCIL
ON WEDNESDAY, JANUARY 21, 1998, IN CONNECTION WITH
VESSING ROAD ASSESSMENT DISTRICT
CITY OF SARATOGA, SANTA CLARA COUNTY, CALIFORNIA
On May 21, 1997, the City Council approved the Resolution of intent to reimburse
expenditures, the boundary map, the legal services agreement, the consultant services
agreement and the resolution of intention to order improvement. The boundary map was
filed with the County Recorder on May 23, 1997.
On November 19, 1997, the Council approved the amendment of the resolution of
intention by resolution, designated the City Engineer.. as Superintendent of Streets and
designated the City Engineer's Office as the Superintendent of Street's Office for
assessment district purposes, accepted and filed the Engineer's Report and set the hearing
for 8 p.m. on Wednesday, January 21, 1998. Additionally, the Notice of Improvement and
the Assessment Ballot were filed with the City Clerk, and. they were mailed to each
property owner within the boundaries of the proposed district on November 25, 1997.
The following affidavits and certificates are on file in the City Clerk's office:
(a) Certificate of filing boundary map with County Recorder; and
(b) Certificate of mailing notice of improvement (w /ballot and return envelope).
1. OPEN PUBLIC HEARING This is the time set for the public hearing on the
Resolution of Intention, as amended, and the Engineer's Report.
2. CLOSE PUBLIC HEARING The City Clerk will then open and count the ballots
received from the property owners within the boundaries of this district. Judged
by the outcome of ballots, and if the Council wishes to proceed, it is in order to
consider the following:
3. City Clerk's Certificate Re: Assessment Ballot Results. This is to be filed Please
see additional instructions below.
4. Resolution Approving Report and Assessment and Ordering Improvement. This
resolution is to be passed
ADDITIONAL INSTRUCTIONS TO CITY CLERK:
A. Engineer's Report: The second certification on the certification page of the
Engineer's Report approving and confirming the report should be completed by
signing and using the January 21, 1998 date. THE LAST CERTIFICATION REMAINS
BLANK AT THIS TIME.
V
B. City Clerk's Certificate Re: Assessment Ballot Results: After the public hearing is
closed, you will count the ballots, complete the certificate in triplicate, return two
copies to the undersigned and file the original in your proceedings file.
C. Please provide the undersigned with two certified copies of the resolution adopted.
STURGIS, NESS, BRUNSELL ASSAF
a professional corporation
By: Philip D. Assaf
PDA:ot
Enclosures
2
\j
RESOLUTION NO.
RESOLUTION APPROVING REPORT AND ASSESSMENT
AND ORDERING IMPROVEMENT
VESSING ROAD ASSESSMENT DISTRICT
CITY OF SARATOGA, SANTA CLARA COUNTY, CALIFORNIA
The City Council of the City of Saratoga resolves:
WHEREAS, this- City Council has taken a series of actions preliminary to ordering
the improvement in Vessing Road Assessment District, City of Saratoga, Santa Clara
County, California, and now makes the following findings and orders:
1. The City Council adopted a map showing the boundaries of the land
benefited by the proposed improvement. A copy of the boundary map was filed in the
office of the County Recorder of the County of Santa Clara in the Book of Maps of
Assessment and Community Facilities Districts.
2. The City Council adopted its Resolution of Intention to order the
improvement described therein under the Municipal Improvement Act of 1913, and
directed Civil Consultants Group, as the Engineer of Work for the assessment district, to
prepare the report required by Section 10204 of the Streets and Highways Code.
The improvement is generally described as follows:
a) Steps preliminary to the construction of a water supply system consisting of
620 feet; more or less, of water mains, fire hydrant and metered services,
including, but not limited to, feasibility studies, engineering plans, cost
estimates, legal expenses, and acquisition of easements and rights -of -way
necessary therefor.
b) The acquisition of property necessary for the improvement of Vessing Road
from its intersection with Quito Road to Vessing Court to minimum
acceptable City of Saratoga standards by clearing, grubbing, grading, and the
construction therein of base, pavement, curbs, gutters, driveway aprons and
conforms, striping, signage, retaining structures, utility relocation, where
required, and a water transmission system consisting of 620 feet, more or
less, of water main, fire hydrant and metered services.
C) The acquisition of all lands, easements and rights -of -way and the
performance of all work auxiliary to any of the above necessary to complete
the same.
F�
3. The Engineer of Work filed the report as directed, and the City called a
hearing on the report as required by Section 10301 of the Streets and Highways Code.
Notice of the hearings was given by mailing to affected property owners, all according to
the Municipal Improvement Act of 1913. In addition, an Assessment Ballot was mailed to
affected property owners, as required by Article MD of the California constitution and
the Proposition 218 Omnibus Implementation Act. An affidavit of mailing the Notice of
Improvement and the Assessment Ballot was filed with the City Clerk.
4. At the time and place for which notice was given, the City conducted a
public hearing and gave every interested person an opportunity to object to the proposed
improvement, the extent of the assessment district, or the proposed assessment.
5. The City Council finds that an assessment ballot proceeding on the question
of the proposed assessment was conducted in accordance with Article XIIID of the
California Constitution and the Proposition 218 Omnibus Implementation Act, and that the
ballots marked and returned do not constitute a majority protest as defined therein.
6. The documents and events described in paragraphs 1 to 4, inclusive, are
stated here in tabular form, with their dates and, where appropriate, their numbers. All
documents are now on file with the City Clerk.
7. The City Council approves the Engineer's Report and each component part
of it, including each exhibit incorporated by reference in the report.
8. The City Council finds that the Engineer of Work in the Engineer's Report
has fairly and properly apportioned the cost of the improvement to each parcel of land in
the assessment district in proportion to the estimated benefits to be received by each
parcel, respectively, from the improvement. The City hereby confirms and levies each
individual assessment as stated in the Engineer's Report.
9. This City orders the improvement described in paragraph 2 and as detailed
in the Engineer's Report.
Document or Event
Date
Number
a.
Resolution approving boundary map
05/21/97
97 -23.1
b.
Boundary map filed with County Recorder
05/23/97
Dated
C.
Resolution of Intention
05/21/97
97 -23.4
d.
Resolution amending Resolution of Intention
11/19/97
97 -23.5
e.
Filing of Engineer's Report
11/19/97
Dated
f.
Resolution accepting Report
11/19/97
97 -23.7
g.
Certificate of Mailing Notice of
Improvement and Assessment Ballot
11/25/97
Dated
h.
Public hearing conducted
01/21/98
7. The City Council approves the Engineer's Report and each component part
of it, including each exhibit incorporated by reference in the report.
8. The City Council finds that the Engineer of Work in the Engineer's Report
has fairly and properly apportioned the cost of the improvement to each parcel of land in
the assessment district in proportion to the estimated benefits to be received by each
parcel, respectively, from the improvement. The City hereby confirms and levies each
individual assessment as stated in the Engineer's Report.
9. This City orders the improvement described in paragraph 2 and as detailed
in the Engineer's Report.
10. Bonds representing unpaid assessments, and bearing interest at a rate not to
exceed twelve percent (12%) per annum, will be issued in the manner provided by the
Improvement Bond Act of 1915 (Division 10, Streets and Highways Code), and the last
installment of the bonds shall mature not to exceed twenty-four (24) years from the
second day of September next succeeding twelve (12) months from their date.
11. According to Section 10603 of the Streets and Highways Code, the City
designates the City Treasurer to collect and receive payment of the assessments. The
property owners who elect to pay their assessments in cash before the issuance of
improvement bonds will not be required to pay their pro rata share of the allowance for
special reserve fund, allowance for bond discount and allowance for capitalized interest.
The above and foregoing resolution was passed and adopted by the Saratoga City Council
at a meeting held on the 21st of January, 1998, by the following vote:
AYES:
NOES:
ABSENT:
ATTEST:
Deputy City Clerk
Mayor
3
IJ
ENGINEER'S REPORT
VESSING ROAD ASSESSMENT DISTRICT
CITY OF SARATOGA, SANTA CLARA COUNTY, CALIFORNIA
CIVIL CONSULTANTS GROUP, Engineer of Work for Vessing Road
Assessment District, makes this report, as directed by the City Council, pursuant to Section
10204 of the Streets and Highways Code (Municipal Improvement Act of 1913)•
The improvements which are the subject of this report are briefly. described
as follows:
a) Steps preliminary to the construction of a water supply system
consisting of 620 feet; more or less, of water mains, fire hydrant and
metered services, including, but not limited to, feasibility studies,
engineering plans, cost estimates, legal expenses, and acquisition of
easements and rights -of -way necessary therefor.
b) The acquisition of property necessary for the improvement of Vessing
Road from its intersection with 'Quito Road to Vessing Court to
minimum acceptable City of Saratoga standards by clearing, grubbing,
grading, and the construction therein of base, pavement, curbs,
gutters, driveway aprons and conforms, striping, signage, retaining
structures, utility relocation, where required, and a water
transmission system consisting of 620 feet, more or less, of water
main, fire hydrant and metered services.
C) The acquisition of all lands, easements and rights -of -way and the
performance of all work auxiliary to any of the above necessary to
complete the same.
Bonds representing unpaid assessments, and bearing interest at a rate not to
exceed twelve percent (12 per annum, shall be issued in the manner provided by the
Improvement Bond Act of 1915 (Division 10, Streets and Highways Code), and the last
installment of the bonds shall mature not to exceed twenty-four (24) years from the
second day of September next succeeding twelve (12) months from their date.
4
This report includes the following attached exhibits:
EXHIBIT A: Plans and specifications for improvements to be constructed. Plans and
specifications are a part of this report whether or not separately bound.
EXHIBIT B: An estimate of the cost of the improvements.
EXHIBIT C: An assessment roll, showing the amount proposed to be specially assessed
against each parcel of real property within this assessment district. Each
parcel is described by County Assessor's parcel number or other
designation, and. each parcel is also assigned a separate "assessment number"
for the purposes of this proceeding.
EXHIBIT D: A statement of the method by which the undersigned determined the amount
proposed to be assessed against each parcel, based on benefits to be derived
by each parcel, respectively, from the improvements.
EXHIBIT E: A list of the names and addresses of the owners of real property within this
assessment district, as shown on the last equalized assessment roll for taxes,
or as known to the Clerk. The list is keyed to Exhibit C by assessment
number.
EXHIBIT F: A diagram showing all of the parcels of real property within this assessment
district. The diagram is keyed to Exhibit C by assessment number.
EXHIBIT G: A general description of the rights -of -way to be acquired.
EXHIBIT H: Proposed annual assessment per parcel for expenses in gonnection with the
registration of bonds.
•I
Resp6� lly submitte
CIVIL CONSULTANTS GROUP
Engine r of Work
�i
By: U"a
o �OFESS
b SC0.
w
Qf No. C 14760 r
Exp. 3/31/01
I Z CAL;cOj
0
EXHIBIT A
PLANS AND SPECIFICATIONS, THOUGH
BOUND SEPARATELY, ARE A PART OF THIS REPORT
r
EXHIBIT B
ESTIMATED CONSTRUCTION COST
Vessing Road Assessment District
Item
Unit
Item
"Total
No.
Description
Quantity
Unit
Price
Cost
Cost
Street Improvements
1
Traffic control
1
LS
52,500.00
$2,500
2
2" AC overlay
200
TN
50.00
10,000
3
Wedge cut
600
LF-
3.25
1,950
4
pavement fabric
1,500
SY
1.25
1,875
5
Grading
400
CY
35.00
14,000
6
Pavement grinding
17,550
SF
1.00
17,550
7
Finish grading
17,550
SF
0.45
7,898
8
Driveway conforms
8
EA
2,000.00
16,000
9
PCC curb gutter
1,500
LF
21.00
.31,500
10
AC pavement
400
TN
55.00
22,000
11
Class II aggregate base
500
TN
45.00
22,500
12
Raise manholes
4
EA
275.00
1,100
13
Offset drain inlet
I
LS
5,000.00
5,000
14
Remove AC berm
470
LF
7.00
3,290
15
Remove /replace PCC curb gutter
50
L)+
25.00
1,250
16
Clearing and grubbing
1
LS
10,000.00
10,000
17
PCC swale
70
LF
20.00
1,400
18
Drain inlet
1
LS
2,500.00
2,500
Total Street Improvement Costs
$172,313
Water System Improvements
19
6 -inch DICL pipe
620
LF
48.00
$29,760
20
Fire hydrant
1
EA
4,140.00
4,140
21
1" metered services
6
EA
1,153.00
6,918
22
1" unmetercd service
1
EA
1,153.00
1,153
23
Pctiteinent of existing services
I
LS
2,900.00
2,900
24
Other
1
LS
5,109.00
5,109
25
Tax gross -up
1
LS
15,020.00
15,020
Total Water System Improvement Costs
$65,000
Total Construction Cost 5237,313
Notes:
1. Estimate of street improvement costs prepared by City of Saratoga
2. Estimate of scaler s)'VeM improvement costs prepared by San Jose Water Company
3. Coil of water services revised per tclephotte conversation w/ J. rlartiteau of Salt Jose W alcr Company, 9/26197
V
ESTIMATED COSTS AND EXPENSES
Vessing Road Assessment District
Construction Costs
Street Improvements $172,313
Water System Improvements 65,000
Subtotal $237,313
Contingencies 4:10% 23,687
Total Construction Costs $261,000
Incidental Costs
$148,070
Engineering Services
$15,000
Street improvement design
$2,500
Water system design
5,000
Preliminary surveys
3,525
Construction engineering
7,500
Subtotal Engineering Services
$.18,525
Financing and Administrative Costs
$148,070
Bond counsel
$15,000
Assessment engineering
9,810
Printing, advertising and bidding
2,000
Bond reserve t8%
49,600
Bond discount 12%
12,400
Capitalized interest
21,700
Bond printing and advertising
5,000
Paying agent and registrar
3,000
Financial advisor
5,500
Assessment district management
1,000
Other
4,535
Subtotal Financing Administration $129,545
Subtotal
$148,070
Contingencies +10%
14,808
Total Incidental Cost
$162,878
Land Acquisition Costs
Right -of -Way Acquisition
$180,000
R/W documents
6,500
Appraisal services
4,000
Legal expense
9,500
Total Land Acquisition Cost
$200,000
Credits
Landowner contributions for preliminary surveys
(3,878)
Total Balance to Assessment
$620,000
4
EXHIBIT C
ASSESSMENT ROLL
CITY OF SARATOGA
Vessing Road Assessment District
Assessment
Number
Assessment
Amount
Parcel
Description
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
TOTAL:
33,934.00
32,057.00
40,785.00
43,271.00
35,111.00
35,111.00
35,111.00
35,111.00
46,743.Q0
32,057.00
32,057.00
24,214.00
24,214.00
24,456.00
24,214.00
24,214.00
24,214.00
24,214.00
24,456.00
24,456.00
620,000.00
397 -06 -055
397 -05 -031
397 -05 -029
397 -06 -054
3977-06 -046
397 -06 -045
397 -06 -028
397 -06 -037
397 -06 -048
397 -05 -039
397 -05 -041
397 -05 -067
397 -05. -085
397 -05 -086
397 -05 -087
397 -06 -111
397 -06 -110
397 -06 -109
397 -06 -108
397 -06 -030
10/21/97
Page 1
6
EXHIBIT D
VESSING ROAD ASSESSMENT DISTRICT
CITY OF SARATOGA, SANTA CLARA COUNTY, CALIFORNIA
METHOD OF SPREAD
The amounts to be assessed against the parcels of property to pay the costs and
expenses of the work and improvements have been based on the estimated benefits to
be derived by the various properties within the assessment district from the proposed
improvements.
The total assessment to be levied against any parcel of land in the district shall be the
sum of the amounts determined by the following:
A. Basic Street Improvements (Item 1)
The cost of constructing street improvements along Vessing Road and Vessing Court
including, but not necessarily limited to grading, paving, land acquisition, local surface
drainage facilities, utility relocations and minor traffic signage shall be assessed as
follows:
1. Special Benefit Vessing Road and Vessing Court together form a cul -de-
sac approximately 1,250 feet in length. The only purpose of the streets is
to provide access to properties fronting either Vessing Road or Vessing
Court. The basic street improvements described above provide special
and direct benefit to all parcels dependent on Vessing Road for vehicular
ingress and egress from Quito Road. The street improvements will
eliminate existing broken pavement and potholes which are considered a
nuisance and which could pose a potential safety hazard. Additionally,
the improved street surface and the addition of a new drainage inlet will
provide for improved local drainage conditions. Accordingly, the costs of
said improvements will be distributed equally to all properties within the
district.
2. General Benefit Vessing Road and Vessing Court constitute a "dead -end"
street which provides for neither "thru- traffic" or general vehicular
circulation. Because they provide only for local traffic, it can be fairly
assumed that vehicles utilizing either Vessing Road or Vessing Court do
so to access one or more of the several properties within the district.
Whether the purpose of vehicle trips along these streets is for direct
access to individual properties by residents and guests, or results from
delivery, service, utility or public safety vehicles, the trips are of direct
and specific benefit to the parcels within the district and no benefit is
attributable to other properties in the surrounding community or to the
public in general.
4
B. Frontage Improvements (Item 2)
The cost of concrete curb and gutter shall be spread in accordance with benefit
received as follows:
1. Special Benefit The construction of curb and gutter is typically required
along individual property frontages when streets are improved to City
standards. Such construction, together with other improvements (such as
sidewalks) are commonly referred to as "frontage improvements The
construction of curb and gutter will also contribute to improved drainage
along the fronting properties.
Even if Vessing Road and Vessing Court were not strictly local streets (see
Paragraph Al, above), the benefit of frontage improvements would be
attributable as a special benefit to the immediate fronting property.
Accordingly, the cost of concrete curb and gutter shall be spread to_
benefitting properties in the ratio that the length of each parcel's
improved street frontage bears to the total length of parcel frontage on
improved streets within the project. Excepting that parcels having
previously constructed comparable frontage improvements shall not be
assessed and their frontages shall not be included in the computation of
the distribution ratios.
2. General Benefit Historically, it has been the practice throughout
California to associate frontage improvements with the individual
property even on major thoroughfares. In the case of non -local streets,
general benefit is usually ascribed to "arterial improvements" (such as
travel lanes, traffic signals, medians, etc.) which are necessary for
community-wide or regional traffic circulation. In contrast, frontage
improvements are of direct benefit to the parcels within the district and
no general benefit is attributable to other properties in the surrounding
community or to the public in general.
C. Water System Improvements (Item 3)
The total cost of constructing water system improvements shall be spread to the
benefitting parcels as follows:
1. Water Main Extension The cost for the extension of the water
distribution main in Vessing Road between Vessing Court and Quito Road
(including pipelines, valves, fire hydrants, and connections to the existing
distribution system) shall be spread to each parcel within the service area
of the new fire hydrant on an equal basis.
5
(a) Special Benefit The principal purposes for the extension of the
water main (to be operated by San Jose Water Company) is to
improve fire suppression flow and increase system redundancy for
residential properties along Vessing Road. All benefit is specific to
those parcels situated along either side of Vessing Road between
Vessing Court and Quito Road.
(b) General Benefit The water main extension is totally within the
district and no quantifiable general benefit is attributable to other
properties in the surrounding community or to the public in
general.
2. Relocation of Water Services The cost-for installation of new metered
water services and retirement of existing service connections shall be
spread to each parcel receiving a new metered service on an equal basis.
(a) Special Benefit All ben_ efit is specific to those parcels receiving
new metered services.
(b) General Benefit There is no general benefit to any parcels other
than those receiving new metered service connections.
D. Rights -of -Way (Item 4)
The cost for acquisition of rights -of -way shall be spread to all properties within
the district in the same proportions as the costs for Item 1 Basic Street
Improvements. The assignment of special and general benefits for rights -of -way
are also consistent with those for Item 1.
E. Incidental Costs (Item 5)
The cost of incidental expenses spread to the various parcels within the district
shall be the sum of the following:
1. Street Construction Related Costs Incidental expenses (such as design
engineering and other professional services) identified as related to the
construction of street improvements shall be spread in the ratio that each
parcels' aggregate assessment for Items 1 and 2 bears to the total of
assessments for Items 1 and 2 for all parcels in the district. The
assignment of special and general benefits incidental costs related to the
street construction shall be the same and in the same proportions as
those for their corresponding items for improvement.
2. Water System Related Costs Incidental costs (including design
engineering and tax gross -up expense) identified as related to the
construction of water system improvements shall be spread in the ratio
that each parcel's aggregate assessment for Item 3 bears to the total of
assessments for Item 3 for all parcels in the district. The assignment of
special and general benefits for incidental costs related to water system
elements shall be the same and in the same proportions as those for
their corresponding items of improvement.
3. Financing and Administrative Related Incidental Costs Incidental
expenses (such as assessment engineering, bond counsel and bond costs)
identified as related to the financing of the works of improvement shall
be spread in the ratio that each parcel's total assessment for Items.1
through 4 (inclusive) bears to the total of assessments for Items 1
through 4 (inclusive) for all parcels in the district. The assignment of
special and general benefits for financing and administrative incidental
costs shall be the same and in the same proportions as those for their
corresponding items of improvement.
F. Credit for Preliminary Survey Costs (Item 6)
Funds for the initial design surveys were advanced by voluntary contributions
from sixteen property owners within the district. A total of $3,525 was
expended for this purpose. Credits, including allowances for the 10%
contingency mark -up ($352) shall be distributed equally to all properties having
advanced funds for this purpose. All credits are for local special benefit.
EXHIBIT E
Page 1
N
PROPERTY OWNERS' LIST
CITY OF SARATOGA
Vessing Road Assessment District
ASSESSMENT NUMBER(S) NAME AND ADDRESS OF OWNER
1 Arthur W. Dana Jr.
(APN: 397 -06 -055) 18500 Vessing Road
Saratoga CA 95070
2 Thomas H. Gurnee
(APN: 397 -05 -031) 18545 Vessing Road
Saratoga CA 95070
3 Austin M. Barbara J. Kilburn (Tr.)
(APN: 397 -05 -029) 18531 Vessing Road
Saratoga CA 95070
4 Paul Livia Hug (Tr.)
(APN: 397 -06 -054) 18540 Vessing Road
Saratoga CA 95070
5 Thomas F. Bonnie L. Mueller
(APN: 397 -06 -046) 18564 Vessing Road
Saratoga CA 95070
6 Douglas A. Jonathan
(APN: 397 -06 -045) 18584 Vessing Road
Saratoga CA 95070
7 Dan Manju Banerje (Tr.)
(APN: 397 -06 -028) 18594 Vessing Road
Saratoga CA 95070
8 Donald H. Shirley J. Hambey (Tr.)
(APN: 397 -06 -037) 18600 Vessing Road
Saratoga CA 95070
9 Clinton 0. Lois M. Lindseth (Tr.)
(APN: 397 -06 -048) 18620 Vessing Road
Saratoga CA 95070
10 Kurt P. Gutenberg /Karen E. Louie (Tr.)
(APN: 397 -05 -039) 18579 Vessing Road
Saratoga CA 95070
11 Abe Maureen A. Piramoon
(APN: 397 -05 -041) 18557 Vessing Road
Saratoga CA 95070
12 James G. Sandra S. La Maack
(APN: 397 -05 -067) 18601 Vessing Road
Saratoga CA 9.5070
EXHIBIT E
PROPERTY OWNERS' LIST
CITY OF SARATOGA
Vessing Road Assessment District
ASSESSMENT NUMBER(S) NAME AND ADDRESS OF OWNER
13 Michael A. Carol S. Van Buskirk
(APN: 397 -05 -085) 18653 Vessing Court
Saratoga CA 95070
14 Donald E. Barbara G. McKenzie (Tr.)
(APN: 397 -05 -086) 18681 Vessing Court
Saratoga CA 95070
15 Stephen A. Sandra S. Moore
(APN: 397 -05 -087) 18691 Vessing Court
Saratoga'CA 95070
16 Glenn Brenda Yamasaki
(APN: 397 -06 -111) 18668 Vessing Court
Saratoga CA 95070
17 Bruce A. Thompson (Tr.)
(APN: 397 -06 -110) 18656 Vessing Court
Saratoga CA 95070
18 John L. Lucy F. Huang
(APN: 397 -06 -109) 18644 Vessing Court
Saratoga CA 95070
19 James A. Marlene L. Tate
(APN: 397 -06 -108) 18632 Vessing Court
Saratoga CA 95070
20 Barbara G. McKenzie
(APN: 397 -06 -030) 18680 Vessing Court
Saratoga CA 95070
Page 2
END OF LIST
EXHIBIT F
ASSESSMENT DIAGRAM
THE ASSESSMENT DIAGRAM,
ALTHOUGH NOT BOUND TO THIS REPORT,
IS A PART OF THIS REPORT.
t
:I1:
VESSING ROAD ASSESSMENT DISTRICT
CITY OF SARATOGA, SANTA CLARA COUNTY, CALIFORNIA
GENERAL DESCRIPTION OF RIGHTS -OF -WAY TO BE ACQUIRED
1. 14521 Quito Road (A.P.N. 397 -05 -021):
The Southerly 17 feet of property as described in Legal Description recorded May 20,
1913 in Book 403 of Official Records, page 389.
2. 18545 Vessing Road (A.P.N. 397 -05 -029):
The Southerly 17 feet of property as described in Legal Description recorded May 20,
1913 in Book 403 of Official Records, page 389.
3.19540 Vessing Road (A.P.N. 397 -06 -054):
The Northerly 17 feet of property as shown on Record of Survey recorded September 2,
1960 in Book 125 of Maps, page 9.
4. 18620 Vessing Road A.P.N. 397 -06 -048):
The Northerly 17 feet. of property as shown on Record of Survey recorded October 31,
1960 in Book 127 of Maps, page 5.
EXHIBIT H
PROPOSED ANNUAL ASSESSMENT PER PARCEL FOR
EXPENSES IN CONNECTION WITH THE REGISTRATION OF BONDS
VESSING ROAD ASSESSMENT DISTRICT
CITY OF SARATOGA, SANTA CLARA COUNTY, CALIFORNIA
Pursuant to Section 8682.1 of the Streets and Highways Code of the State of
California, the Auditor will annually enter in the assessment roll on which taxes will next
become due, opposite each lot or parcel of land, each lot's or parcel's pro rata share of
the annual expenses of the City in connection with the registration of bonds. Such
expenses will include the amount or estimated amount necessary to pay the fees and
charges coming due during the fiscal year covered by the assessment roll of corporate or
other authenticating agents, transfer agents, registrars, paying agents, agents engaged to
assist in complying with federal arbitrage requirements or other agents of the City.
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO.
MEETING DATE: January 21, 1998
ORIGINATING DEPT.: Administrative Services
AGENDA ITEM r 7
CITY MANAGER
SUBJECT: Amended Proposal for Replacement of Workstations
Recommended Motion(s)
Approve the replacement of existing workstations (panels, work surfaces and filing/storage capacity) in
the Finance Office in accordance with an amended, scaled back plan provided by Space Designs, Inc.
for $8,981.00.
Report Summary
Background:
City Council first considered this proposal on December 3, 1997. The original agenda item (813) is
attached as Exhibit #1.
As noted in the Executive Summary for the December 3 agenda item, three main concerns compelled
the City's former Administrative Services Director to accept the lowest bid of $10,374.31 for this
project from Space Designs, Inc. Those concerns were: (1) the critical need for additional filing and
storage capacity, (2) the addition of one employee into the office area, (3) important accommodations
for persons with disabilities. The City's auditors shared the concern about the shortfall in capacity and
organization of the City's financial records.
Immediately after the $10,374.31 bid from Space Designs, Inc. was accepted, three purchase orders
were issued referring to the three primary components of the plan: panels ($3,899.94), work surfaces
($2,205.00), and filing/storage capacity ($4,269.37). In addition, a check in the amount of $4,269.37
was issued to Space Designs, Inc. on October 30, 1997 to secure the filing and storage components of
the plan.
Discussion:
During its December 3, 1997 meeting, Council took no action on the agenda item (813) pertaining to
this proposal and directed that staff come back with a more cost effective solution to address the
concerns stated above.
Since the three purchase orders and one check had already been issued, and since Space Designs, Inc.
asserted that it had reasonably relied upon those documents and actions as authorization to proceed
with placing the orders for various components of the plan, it became apparent to staff that
negotiations would have to be held solely with Space Designs, Inc. to accommodate the need to pare
costs.
Those negotiations occurred on December 12, 1997. Space Designs, Inc. submitted a revised
proposal, which is attached as Exhibit #2. Please note that one entire set of panels and shelving have
been removed. These were the panels and shelving which had been intended to segregate work space
for auditors or employees conducting research using various financial documents or records.
As a result of the removal of these components, the cost of the proposal from Space Designs, Inc. was
revised downward to $8, 981.00. This is $1,393.31 less than its original bid.
Fiscal Impacts:
Sources of funding: 270- 9010 6224010 2,317.04 (panels)
001- 1060 -513 -4010 2,864.21 (work surfaces)
001 -1055- 613 -6004 3,799.75 (filing/storage units)
Total 8,981.00
These funds have balances sufficient to absorb the expenditures as allocated above without affecting
any other operational plans.
Follow Up Action(s):
Cancel the three purchase orders issued previously and replace them with one purchase order to Space
Designs, Inc. in an amount not to exceed $8,981.00. Complete the transaction and surplus existing
workstations and filing systems.
Consenuences of Not Acting on Recommended Motion(s):
As mentioned above, a check in the amount of $4,269.37 down payment was made to secure filing and
storage components. If Council chooses not to grant approval of this revised workstation replacement
proposal in its entirety, the down payment may become a sunk cost. Any effort to pursue a refund
from Space Designs, Inc. will likely be challenged by the vendor. Space Designs, Inc. may assert that it
compensates the firm for the costs of design work and materials requisitioned to date, all of which were
incurred under a reasonable expectation that the City authorized it to do so.
Attachment(s): Exhibit 1: December 3, 1997 Agenda Item 81=1
Exhibit 2: Revised Proposal from Space Designs, Inc.
a
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. AGENDA ITEM
MEETING DATE: December 3, 1997 CITY MANAGER
r
ORIGINATING DEPT.: Administrative Services
SUBJECT: Proposed Replacement of Workstations
Recommended Motion(s)
Approve the replacement of existing workstations (panels, work surfaces and filing/storage capacity) in the Finance office
in accordance with a plan provided by Space Designs, Inc. for $10,374.31.
Report Summa
During the FY 1996 -97 annual audit and concurrent reorganization effort in the City of Saratoga, it became evident to the
City's former Administrative Service Director that the use of space within the Finance office failed to deal with: (1). the
critical need for additional filing and storage capacity, (2) the addition of one employee into the office area. and (3)
important accomodations for persons with disabilities. The City's external auditors concurred with the observation that
financial records would remain difficult to access without additional capacity and attention to organization.
During the month of September 1997, bids for replacement work stations and filing systems were received from Space
Designs, Inc. and Curtis Trading Company. Space Designs, Inc. offered the lowest bid of $10,374.31.
The plan provided by Space Designs, Inc. (copy attached) illustrates how the concerns listed above would be addressed. In
addition, a small table would fit in front of the safe for auditors or employees to use when working with documents in the
Department. ADA- related accomodations would be provided in the form of the proposed handrail supports incorporated
into the plan.
Fiscal Impacts:
Sources of funding: 270 9010 -622 -4010 3,899.94
001 1060 -513 -4010 2,205 -00.
001 1055 -613 -6004 4,269.37
Total $10,374.31
These funds have balances sufficient to absorb the expenditures as allocated above without affecting any other operational
plans.
Follow Up Action(s):
Complete transaction and surplus existing workstations and filing systems
Consequences of Not Acting on Recommended Motion(s):
A $4,269.37 downpayment was made to secure filing and storage components. If Council chooses not to grant approval
of this workstation replacement proposal in its entirety, the downpayment may be applied to a scaled -back approach to
address these pressing concerns.
Attachment(s):
Space plan by Space Designs, Inc.
Vii I,. w IV
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Scale 1/8
0
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FREESTANDING COMPONENTS
Cuaggoods ff-19 Chair
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4159648026
2490 Charleston Road
Mountain View, CA 94043
Phone 650.960.1500
Fax 650.964.8026
Bill To:
City of Saratoga
13777 Fruitvale Ave.,
Saratoga, Ca 95070
Attn: Debra Larson
SPRCE DE516NS INC.
Space Designs, Inc.
Proposal
5990 Stoneridge Drive
Pleasanton, CA 94588
Phone 510.734.0773
Fax 510.734.0421
F -857 T -960 P -002 DEC 22 '97 07:07
f
11190 Sun Center Drive
Rancho Cordova, CA 95670
Phone 916.638.8818
Fax 916.635.6227
Ship to:
City Manager
13777 Fru'itvale,
Saratoga, Ca 95070
Attn: Debra Larson
Salesperson
Project Coordinator
Estimated Lead Time
Terms
Brad Cole, 350
Chuck Heinemann, 329
$7,551.00
Net 20
Proposal Name: Accounting Dept. Proposal Date: 12/12/97
Qty
Description
Unit Price
Extended
1
Accounting_ Dept. Cube's per 2 -Axis Drawings Approved by Client
$7,551.00
$7.551.00
Client Initials
Sub -Total
$7,551.00
Labor
$1.430.00
Services
TOTAL
$8,981.00
Client Acceptance of Proposal, including Tears and Conditions on Page 2
TAX
Unless otherwise noted, tax is not included in the total and will be added at invoicing. NOTE: Installation is a taxable item.
FREIGHT
Freight, if applicable, will be added at invoicing.
OPTIONAL SERVICES
Data/Telecommunication Cabling: If you would like information and pricing on data/telecommunication cabling, please
initial here.
Fabric Protection: If you would like information and pricing on fabric protection, please initial here.
/F b7bµbr�Go
-page Accounting Dept
$8,98'!.00
Or-Mk-r- LCD 1 UIVD i INt-
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TERMS AND CONDITIONS
12112/97
City of Saratoga
This proposal is subject to and shat) be governed by the terms and conditions on hereof, and shall be void unless accepted by the
customer signing a copy and returning it to Space Designs. Ina within 30 days from the date hereof.
NET 20 DAYS from the date of invoice
Space Designs, Inc. shall make every effort to install all products as quickly as possible; however, any delivery and/or installation dates
quoted to customer are approximate and Space Designs. Inc: s obligation shall only be to instill and/or deliver the products within a
reasonable time. Also, due to the nature of componentized modular furniture, e.g. uncertain factory shipping schedules, it is possible that
Space Designs, Inc. will only be able to deliver and install portions of the job at a time. Therefore, payment shall be made in accordance
with the following terms.
1. Products will be invoiced for items on a component parts basis as delivered. Customer must sign all delivery tickets to acknowledge
receipt of individual components. Payment is due 20 days thereafter. In no case is payment to be withheld for acceptable products should
any portion of the job be unacceptable or undelivered. If any products are unacceptable or undelivered, customer may pay 90% of the
invoice amount for those product delivered and acceptable. and withhold 10% until completion of the job: balance is payable 20 days after
final delivery.
2. The quotations contained herein are based upon a design and layout prepared by or accepted by Space Designs, Inc and approved by
the customer and upon the plans and specifications and existing conditions of the job site. Any services rendered to customer to change or
modify the design and layout before or during installation will toe charged to the customer at prevailing rates. If such changes or
modifications result in additionalproducts. parts, materials or labor, they will be billed to the customer at prevailing prices. If such changes
or modifications result in any products not being used, they may only be canceled or returned to Space Designs, Inc, at its option, and will
be subject to a cancellation or restocking charge.
3. Changes, Cancellations, and Returns: Due to the custom nature of the manufacturing process, no change nor cancellation, in whole or
in part, may be made after order placement without prior written confirmation from both the manufacturer and Space Designs. Approved
changes and cancellations will be subject to cancellation charges as determined by both the manufacturer and Space Designs. No return
of goods will be accepted without written consent and shipping instructions from Space Designs. All returns are subject to a restocking fee.
Only unused product, in its oftnal shipping container, will be accepted.
4. If the customer is unable or unwilling to accept installation or delivery of mho products according to the specified schedule, the products
may be stored at the customers request in Space Designs, Ink's warehouse. In which case the customer shall pay 100% of the invoice
price within 20 days. In addition, the customer shall pay a warehouse charge of 2% per month of the invoice price of such products so
warehoused, payable monthly. After delivery, the terms stated above shall apply.
5. Installation and Delivery: These services are conducted during the normal business hours of 8:00 a.m. to 5.00 p.m., Monday through
Friday, non -union labor. If these services are requested for flute and days other than normal, special handling or equipment required,
moving of products other than delivered, or any unusual condition not made known to Space Designs, Inc at the time of sale, will
constitute additional labor charges at prevailing rates. Area is to be free and dear of furniture, other trades, debris and other
encumbrances. Unless otherwise stated, labor charges do not Include the moving or relocating of other furniture.
6. if during installation, additional products are necessary or required to complete the job, such additional products and the labor to install
such products will be charged to the customer at prevailing prices.
7. SPACE DESIGNS, INC. MAKES NO WARRANTIES, EXPRESSED OR IMPLIED. AS TO THE SUITABILITY OF THE MERCHANDISE
FOR ANY PARTICULAR PURPOSE, EXCEPT THOSE MADE BY THE MANUFACTURER OF THE PRODUCTS. Any claim must be
made to Space Designs, Inc. in writing within 10 (ten) days after the delivery or installation of the products, and if no claim is so received by
Space Designs, Inc., it will be conclusively presumed that customer has accepted the products and that the products are as represented.
8. Space Designs. Inc retains and the customer hereby grants to Space Designs, Inc. a security interest in the products to secure the
purchase price. The products shall remain personal property regardless of being affixed to any real property. If the customer defaults in the
payment of the purchased price when due, Space Designs, Inc, shall have all rights and remedies granted by the Uniform Commercial
Code. A finance charge of 1.5% per month (ANNUAL PERCENTAGE RATE of 18% per annum) will be charged on all past due balances.
Customer shall pay all collection costs including a reasonable attom y's fee, in the event the collection of the purchase price or any part
thereof is referred to a collection agency or an attorney.
9. Space Designs, Inc. requires a deposit on all orders over 0.000.00 and on all new orders; the percentage to be determined by Space
Designs, Inc before any action will be initiated on the customer's behalf. No product will be ordered from any manufacturer nor removed
from Space Designs, Int.'s stock for the customer until such deposit is received by Space Designs, Inc Said deposit will be applied to the
customers account pro rata as product is delivered and invoiced. Each invoice less its proportionate share of the deposit. will be due and
payable subject to the above stated terms and conditions.
r o.J
Client Acceptance of Proposal, including Page 1 Date
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s System Miller SQA incorporated, a Herman Miller Company
omer Name
ce Designs, Inc.;
*,r *,r,r *r xwu*
PARTS ORDER LIST
:xxx,r *r�rx +t• *r
Brad Cole x350
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Fabrics
Finishes a, nd Options
Q Panel:
Q Finish: LG Light Grey
BL03 Sherman Pewter
Q worksurface Finish: J5
Frosted Innertone
Q Tackboard Finish: SL03 Mango
0 Connector: Hard Surface
Q Flipper Door: BG06 Liberty
Q Floor DataPort: No
Q Flipper Front: Fabric
Q Power: None
Qty
Mfg
Product Number
Description
Each
Total
3
MSQ
QPAS6724C1LGBL0
Panel, Tackab =e, Standard 67H x 24W
$125.13
$375.39
2
MSQ
QPAS6730CiLGBL03
Panel, Tackab_e, Standard 67H x 30W
$138.25
S276 -50
3_
MSQ
QPAS6736C1LG13L03
Panel, Tackable, Standard 67H x 36W
S158.38
$475.14
2
MSQ
QPAS6742CiLGBL03
Panel, Tackab•-e, Standard 67H x 42W
$168.88
$337.76
1
MSQ
QPAS6748CiLGBL03
Pane3, Tackab'_e, Standard 67H x 48W
$178.50
$178.50
1
MSQ
QPAS6760CILGBL03
Panel, Tackable, Standard 67H x 60W
$197.75
$197.75
3
MSQ
OCR603OLGJS
Work Si rface, Conferencing Return 60W
$206.50
$619.50
x 30D
3
MSQ
QCRC
Corner Support Clip
$0.00
$0.00
3
MSQ
QCWS3624J5
Work Surface, Corner 36W x 24D
$147.00
$441.00
3
MSQ
QFLF24LGBG06
Flipper Unit Fabric, 24W x 13D
$101.50
$304.50
3
MSQ
QFLF36LGBG06
Fli,ppex Unit Fabric, 36W x 13D
$115.50
$346.50
3
MSQ
QGPL
Ganging Plate
$0.00
$0.00
6
MSQ
QLBK
L Bracket
$0.00
$0.00
3
MSQ
QSTLT24LG
Task T,'ght 24W
$33.25
$99 -75
3
MSQ
QSTLT36LG
Task Light 36W
$39.38
$118.14
3
MSQ
QTB1224SL03
Tackboard, 12Hx24W
$23.63
$70.89
3
MSQ
QTB1236SL03
Tackboard, 12hx36W
$27.13
$81.39
3
MSQ
QWS2424J5
Work Surface, Standard 24W x 24D
$67.38
$202.14
2
MSQ
QWS6024JS
Work Surface, Standard 60W x 24D
$125.13
$250.26
1
MSQ
QWS6624JS
Work S;-rface, Standard 66W x 24D
$136.50
$136.50
6
MSQ
QWSBK
End Bracket Kit
$0.00
$0.00
10
MSQ
QWSCL
Cantilever wiC.h 1, Bracket
$8.75
$87.50
1
MSQ
QCNM267LO
Connector., Two way 90 Hard Surface
$33.25
$33.25
67H
1
MSQ
QCNK367LG
Connecr-or, Three Way Hard Surface
560.38
S60.38
67H
4
MSQ
QFE67LG
Connector, Finished End Kit 67H
$13.13
$52.52
6
MSQ
QSLC67
Connector, Straight Line 67H
$5.25
$31.50
3
MSQ
QTC67LG
Wall Starr. 67;I
$19.25
$57.75
9
MSQ
QWST67LG
Wall S=rip 67(=
$20.13
$181.17
3
MSQ
QLF236LG
Freestanding Lateral File, 2 high,
$288.75
$866.25
27F.x6W, Finish:Light Grey
2
MSQ
QLF542LG
Freestanding Lateral File, 5 high,
$609.00
$1218.00
641 --12W, Firish:Light Grey
SPACE DE51 uN5 IM- r -oz) r i -�ou
F ome System Miller sQA Incorporated, a Herman Miller Company page 2
r Name
ce Designs, Inc.; Brad Cole x350
x PARTS ORDER LIST
Qty Mfg Product Number Description Each Total
2 MSQ QMP661224LG Mobile Pedestal, 24D box /box /file, $225.75 $451.50
Finisft:Lighr Grey
Custcmer Sell Price excluding tax: (Published Price: $8630.00) S'7551.43
Office Designed 12 -12 -1997
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DEC 22 '97 07:09
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OFFICE Outbne OoedOponing Window Column
CONNECTORS SLO 1 T Connocior G Wall$* i Expanded CON
Nresort Muni -way or Enacap W Shormn Pwtr Fabric Mu1Gway 13
ATTACH20 COM PONENTS (Letter on Psee1 run indleates elevation view is avaaabha)
Worhsurfaes 2e• SO• i Conference Return Counter Cap
Cantilever *I:- bracket c-': 1 Wi 2L brackals I' Corner Cantor Clip o End Staoltot Kit r.;r Ganging Plavo e:-
Pedestal or Drawer Werkaartacs Supper;
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Flipper. or Shelf without Light with Light Tackboard Q 16
FREESTANDING COMPONENTS
Casegoods Chair
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO.
MEETING DATE: JANUARY 21, 1998
ORIGINATING DEPT.: CITY ATTORNEY
AGENDA ITEM
CITY MANAGER: 1 0
DEPT. HEAD:
SUBJECT: Introduction of revised Anti Loitering Ordinance
RECOMMENDED MOTION(S):
Move to introduce the Ordinance by title only, waiving further reading.
REPORT SUMMARY:
Attached is a draft of the revised Anti- Loitering (Curfew) Ordinance prepared by the City
Attorney. Since the Council first discussed the Ordinance on December 9, the City Attorney has
reviewed Cupertino's Ordinance for compatibility since the Sheriff has enforcement responsibility
in both cities. As a result of this review, the City Attorney has modified the times when a curfew
would be in effect from what existed in the initial draft to be consistent with Cupertino's
Ordinance. The details of this are spelled out in the City Attorney's attached memo dated
December 11. In order to resume enforcement of curfew and anti loitering laws in Saratoga, it is
recommended that the Ordinance before you be adopted. This is done by first introducing the
Ordinance at next week's meeting, and then adopting the Ordinance on February 4. The
Ordinance would then become effective on March 6.
FISCAL IMPACTS:
None anticipated. The costs to enforce the Ordinance are already built into the Sheriffs contract.
J
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional. A summary of the Ordinance will be published in the Saratoga News after its
introduction and adoption.
CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S):
The Ordinance would not be introduced and could therefore not be adopted on February 4. Until
such time as a new Ordinance is adopted, the Sheriff will not enforce curfew laws in Saratoga.
FOLLOW UP ACTIONS:
Adoption of the Ordinance will be placed on your February 4 meeting agenda.
ATTACHMENTS:
1. Draft Ordinance.
2. Memo from City Attorney dated December 11.
3. Memo from City Attorney dated September 16.
ORDINANCE NO. 71-
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF SARATOGA REPEALING SECTION 6- 15.020 OF THE
SARATOGA MUNICIPAL CODE AND ADDING
ARTICLE 6 -20 TO THE SARATOGA MUNICIPAL CODE
RELATING TO CURFEW REGULATIONS
The City Council of the City of Saratoga does hereby ordain:
Section r Section 6- 15.020 of the Saratoga Municipal Code is hereby
repealed.
Section 2 Article 6 -20 is hereby added to the Saratoga Municipal Code to
read as follows:
"Article 6 -20
Curfew Regulations and Offenses Affecting Minors
Section 6- 20.010 Purpose.
The City Council finds that a juvenile curfew ordinance is necessary and
desirable because the protection of minors warrants a higher degree of governmental
regulation. This higher degree of regulation is premised upon the peculiar
vulnerability of children. The City recognizes a compelling interest in preserving the
safety of the community generally and providing a higher degree of protection for its
minors specifically during nighttime hours.
Section 6- 20.020 Definitions.
The following definitions shall govern the application and interpretation
of the curfew regulations set forth in this Article.
a. Curfew hours means: (1) the period from 10:00 P.M. on any
Sunday, Monday, Tuesday, Wednesday or Thursday until 6:00 A.M. the following
morning; and (2) The period from 12:01 A.M. until 6:00 A.M., on any Saturday or
Sunday.
1
i
b. Emergency means unforeseen circumstances or a situation that
calls for immediate action. The term includes, but is not limited to, an automobile
accident, fire or explosion, natural disaster or any situation requiring immediate
action to prevent serious bodily injury or loss of life.
C. Establishment means any privately -owned place of business
operated for profit to which the public is invited including, but not limited to, any
place of amusement or entertainment.
d. Guardian means (a) a person who, under court order, is the
guardian of the of a minor; or (b) a public or private agency with whom a
minor has been placed by a court.
e. Minor means any person under eighteen (18) years of age.
f. Operator means any individual, firm, association, partnership or
corporation operating, managing or conducting any establishment.
g. Parent means a person who is a natural parent, adoptive parent or
adult step parent of a minor.
h. Responsible adult mans a person at least eighteen (18) years of
age and authorized by a parent or guardian to have the care and custody of a minor.
i. Public place means any place the public or a substantial group of
the public has access and includes, but is not limited to, streets, highways, sidewalks,
alleys, parks, playgrounds, or other public grounds, and the out -of -doors common
areas of establishments, hospitals, apartment houses, office buildings and schools,
including but not limited to entry ways and parking lots.
j. Remain means (a) linger, stay or be present whether on foot or in
a vehicle; or (b) fail to leave the premises when requested to do so by a peace officer,
the owner, operator or other person in control of the premises.
k. Errand means a trip to carry a message or do a definite thing that
requires a movement from place to place.
Section 6 -2.030 Violation of Curfew.
It shall be unlawful for:
2
(a) any minor to be or remain in or upon any public street, highway,
park, vacant lot or other public place during curfew hours; or
(b) any owner, operator or employee in charge of an establishment to
knowingly permit a minor to remain in or upon the premises of an establishment
during curfew hours; or
(c) any parent or guardian of a minor to knowingly permit, or by
insufficient control allow, the minor to remain in any public place or on the premises
of any establishment within the city during curfew hours.
Section 6 -2.040 Exceptions to Curfew Regulations.
(a) The provisions of Section 6- 20.030 shall not apply when:
(1) The minor is accompanied by his or her parent or parents,
legal guardian, or responsible adult approved by the minor's parent or legal guardian;
(2) The minor is engaged in an errand directed by his or her
parents, legal guardian, or other person having the legal care or custody of the minor,
without detour or delay;
(3) The minor is going directly between his or her home and
place of employment without detour or delay. This exception shall also apply if the
minor is in a public place during curfew hours in the course of his or her
employment, provided the minor carries a written statement from the employer
attesting to the place and hours of employment.
(4) This minor is attending an official school, religious or other
adult supervised recreational activity sponsored by the city, a civic organization or
other similar entity that takes responsibility for the safety of the minor, or going to or
returning home from such an activity, without detour or delay. This exception will
apply for one -half hour after the completion of the event.
(5) The minor is responding to or acting pursuant to an
emergency.
(6) The minor is in a motor vehicle involved in interstate
travel, or other travel not in violation of this Article.
3
i
(7) The minor is on the sidewalk abutting the minor's
residence, providing the minor is not otherwise violating the law.
(8) The minor is married or has been emancipated in
accordance with the California Family Code or other applicable law.
(9) The minor is exercising First Amendment rights protected
by the United States Constitution, such as the free exercise of religion, freedom of
speech and the right of peaceful assembly.
(b) It is a defense to prosecution under Section 6- 20.030(b) above,
that the owner, operator or employee in charge of an establishment promptly notified
the sheriffs department that a minor was present on the premises of the
establishment during curfew hour and refused to leave.
Section 6- 20.050 Temporary Detainment:.
(a) A sheriffs deputy, upon reasonable cause based on articulable
facts that a minor is in violation of the curfew regulations, shall detain the minor and
investigate to determine if the minor has a legitimate reason based on extenuating
circumstances for being in apparent violation of the curfew regulations.
(b) If the detaining sheriffs deputy has reasonable cause to believe
that a minor is in violation of the curfew regulations, and is not in violation of any
other law, the deputy shall release the minor to his or her parent or legal guardian
either at the scene of the detention, at the minor's permanent or temporary home, at
the sheriffs substation, or elsewhere at the direction of the parent or legal guardian,
as is reasonably attainable.
Section 6- 20.060 Procedure After Temporary Detainment.
Upon the first violation of the curfew regulations, the sheriffs deputy
shall issue to the minor a warning citation regarding the consequences of a second
violation as described in Section 6- 20.070. The sheriff shall mail to the parents or
legal guardian of the minor a copy of the citation and notification that upon a second
violation the parents or legal guardian may be held liable for actual administrative
and transportation costs. This notice shall require the parents or legal guardian to
sign and return the notification and include space for the explanation of any
circumstances relevant to an applicable exemption for the fee set forth in Section 6-
20.070.
M
Section 6- 20.070 Curfew Violation Fees.
(a) Fees for the actual costs of detention, transportation and
administrative services for the return of the minor to his or her place of residence, or
to the custody of his or her parents or legal guardian, may be charged jointly or
severally to the minor, his or her parents, or legal guardian, in an amount not to
exceed those actual costs.
(b) Upon petition of the person required to pay the fee, the sheriff
shall conduct a hearing as to the validity of the fees charged, and may waive payment
of the fee upon a finding of good cause under the following circumstances:
1. Upon a determination that the responsible person has
made reasonable efforts to exercise supervision and control over the minor;
2. Upon proof that neither the minor nor his or her parents
or legal guardian has the financial ability to pay the fee;
3. Upon a determination that performance of community
service should be required in lieu of imposition of the fee;
4. Upon a determination that the parent or legal guardian has
limited physical or legal custody and control of the minor.
(c) Fees imposed pursuant to this Section shall be deemed a civil
debt owing to the City as set forth in Section 3- 10.010 of this Code.
(d) The imposition of any fees pursuant to this Section shall be in
addition to any other rights, remedies or actions available to the City by reason of
the same violation, including the imposition of penalties as set forth in Section 6-
20.080.
Section 6- 20.080 Violation Penalties.
A violation of any of the provisions set forth in Sections 6- 20.030
through 6- 20.070 constitute infractions punishable as prescribed in Section 3- 05.010
of this Code."
Section 3 This Ordinance shall be in full force and effect thirty (30) days
after its passage and adoption.
5
The above and foregoing Ordinance was regularly introduced and after the
waiting time required by law, was thereafter passed and adopted at a regular meeting
of the City Council of Saratoga held on the day of 1997 by the
following vote.
AYES:
NOES:
ABSENT:
MAYOR
ATTEST:
City Clerk
MSR:dsp
December 11, 1997
F:\WPD\MNRSW\273\ORD.97\CURFEW.ORD
rel
MICHAEL R. NAVE
STEVEN R. MEYERS
ELIZABETH H. SILVER
MICHAEL S. RIBACK
KENNETH A. WILSON
DAVID W. SKINNER
STEVEN T. MATTAS
CLIFFORD F. CAMPBELL
MICHAEL F. RODRIQUEZ
KATHLEEN FAUBION, AICP
RICK W. JARVIS
LARISSA M. SETO
DEBBIE F. LATHAM
WAYNE K SNODGRASS
ARNE B. SANDBERG
BENJAMIN P. FAY
DANIEL A MULLER
LIANE M. RANDOLPH
PATRICK WHITNELL
KATHARINE G. WELLMAN
MEYERS, NAVE, RIBACK, SILVER WILSON
A PROFESSIONAL LAW CORPORATION
GATEWAY PLAZA
777 DAVIS STREET, SUITE 300
SAN LEANDRO, CALIFORNIA 94577
TELEPHONE: (510) 351 -4300
FACSIMILE: (510) 351 -4481
NORTH BAY OFFICE
555 FIFTH STREET, SUITE 230
SANTA ROSA, CA 95401
TELEPHONE: (707) 545 -8009
FACSIMILE: (707) 545 -6617
CENTRAL VALLEY OFFICE
5250 CLAREMONT AVENUE
STOCKTON, CA 95207
TELEPHONE: (209) 951 -4080
FACSIMILE: (209) 951 -3009
MEMORANDUM
OF COUNSEL
ANDREA J.SALTZMAN
CERTIFIED APPELLATE SPECIALIST
TO: City Council
City Manager
City of Saratoga
FROM: Michael S. Riback
City Attorney
RE: Revisions to Proposed Curfew Ordinance
DATE: December 1997
At the presentation of the proposed Curfew Ordinance to the City Council at its
adjourned meeting of December 9, the Council directed that the City Attorney review the
Cupertino Curfew Ordinance to determine whether the two ordinances are compatible for
enforcement purposes, since the Sheriff has enforcement responsibility in both cities.
I have reviewed. the Cupertino Ordinance and compared it to the proposed
ordinance. As a result, I have made one substantive modification to the proposed
ordinance, relating to curfew hours: to establish curfew hours as the period from 10 P.M.
to 6 A.M. from Sunday night through Friday morning, and from 12:01 A.M. to 6 A.M. on
any Saturday or Sunday.
The remaining portions of the proposed ordinance are consistent with the
Cupertino Ordinance.
The proposed ordinance does contain one provision that is not found in the
Cupertino Ordinance. That provision directs the Sheriff to treat a first violation of the
Curfew Ordinance by simply releasing the minor to his/her parent or guardian and issuing
a warning citation to the minor regarding the consequences of a second violation. The
FA
TO: City Council, City Manager
FROM: Michael S. Riback, City Attorney
RE: Revisions to Proposed Curfew Ordinance
DATE: December 11, 1997
PAGE: 2
parents also receive a copy of the citation and notification that they may be held liable for
administrative and transportation costs for a second and subsequent violations. The
ordinance also provides a procedure for a parent to appeal the imposition of any fee or
cost. As Captain Wilson indicated at the December 9 adjourned meeting, this provision
places greater responsibility upon the parent or guardian to exercise supervision and
control over the minor.
I will be happy to discuss the ordinance further with the Council at a future
Council meeting.
Michael S. Riback
City Attorney
MSR:dsp
F:\WPD\MNRSW\273\01\MEMO\DEC97\CURFEW.DI 1
MEYERS, NAVE, RIBACK, SILVER WILSON
MICHAEL R. NAVE
A PROFESSIONAL LAW CORPORATION
STEVEN R. MEYERS
NORTH BAY OFFICE
ELIZABETH H. SILVER
MICHAEL S. RIBACK
GATEWAY PLAZA
555 FIFTH STREET, SUITE 230
KENNETH A. WILSON
777 DAVIS STREET, SUITE 300
SANTA ROSA, CA 95401
DAVID W. SKINNER
TELEPHONE: (707) 545 -8009
STEVEN T.MATTAS
SAN LEANDRO, CALIFORNIA 94577
FACSIMILE: 17071545 -6617
CLIFFORD F. CAMPBELL
TELEPHONE: (510) 351 -4300
MICHAEL F. RODRIQUEZ
KATHLEEN FAUBION, AICP
FACSIMILE: (51 O) 351-4481
CENTRAL VALLEY OFFICE
RICK W. JARVIS
LARISSA M. SETO
5250 CLAREMONT AVENUE
DEBBIE F. LATHAM
STOCKTON, CA 95207
WAYNE K SNODGRASS
TELEPHONE: 12091 951 -4080
ARNE B. SANDBERG
FACSIMILE: 12091 951.3009
BENJAMIN P. FAY
DANIEL A MULLER
LIANE M. RANDOLPH
OF COUNSEL MEMORANDUM
ANDREA J.SALTZMAN
CERTIFIED APPELLATE SPECIALIST
TO: Bob Wilson, Captain DATE: September 16,-1997
Santa Clara County Sheriff
FROM: Mike Riback, City Attorney
City of Saratoga
RE: Curfew Ordinance
I. Issue Presented
In light of the recent ruling in Nunez v. City of San Diego we have reviewed the
Saratoga curfew ordinance to determine its validity.
II. Brief Conclusion
The Saratoga curfew ordinance is likely invalid and not enforceable. The ordinance
contains provisions similar to those in the ordinance struck down in Nunez Specifically,
a court following Nunez would likely hold that the Saratoga ordinance is
unconstitutionally vague and overly restrictive of protected First Amendment expression.
To preserve the validity of the ordinance, the prohibited conduct should be more
specifically defined, and several exceptions should be included. In addition, the ordinance
should explicitly state the purpose of the curfew, along with some evidentiary findings, in
a "Findings" or "Whereas" section.
1 114 F.3d 935 (9th Cir. 1997).
TO:
Bob Wilson, Captain, Santa Clara County Sheriff
FROM:
Michael S. Riback, City Attornev
RE:
Curfew Ordinance
DATE:
September 16, 1997
PAGE:
3
preferable to more general terms such as "to be present" or "remain However, Nunez
made clear that terms without precise definition, such as "loiter allow the police too
much discretion in enforcing the curfew.' In contrast, two federal decisions have upheld
curfew ordinances which used the word "remain" instead of "loiter" .3 In light of these
decisions and Nunez Saratoga should eliminate the words "stay, tarry or loiter and
retain the word "remain
A curfew's exceptions are the "most important consideration" in a court's
constitutional analysis of whether the curfew ordinance is narrowly tailored.' The
ordinance struck down in Nunez had several exceptions; yet, the Ninth Circuit still found
that the exceptions were inadequate. The Saratoga curfew provides only one exception -for
minors who are accompanied by a parent or guardian. To ensure consistency with Nunez
and other previous cases in which curfew ordinances were upheld, Saratoga should
provide additional exceptions for any minor who is:
1. required to be in a public place in connection with some lawful
employment activity;
2. in a motor vehicle involved in interstate travel;
3. on an errand at the direction of the minor's parent or guardian, without
any detour or stop;
4. going directly to, attending, and returning directly from attending an
educational, religious, recreational, or other lawful activity sponsored by the City of
2 Nunez supra, at 7224 (stating that excessive discretion may be an effective enforcement
tool, but where the ordinance does not adequately distinguish prohibited and permitted conduct it is
impermissibly vague). Another federal case has also held that the terms "loiter" and "wander" were
impermissibly vague. U.S. ex rel. Newsome v. Malcolm (2d Cir. 1974) 492 F.2d. 1166, 1172 -73.
3 Outb v. Strauss (5th Cir. 1993) 11 F.3d 488; Bykofsky v. Borough of Middletown (1975)
401 F.Supp. 1242.
a utb, supra, at 493 -94. See also Waters v. Barry (1989) 711•F.Supp. 1125, 1134
(characterizing a juvenile curfew ordinance with few exceptions as a "bull in a china shop of
constitutional values
v
TO:
Bob Wilson, Captain, Santa Clara County Sheriff
FROM:
Michael S. Riback, City Attorney
RE:
Curfew Ordinance
DATE:
September 16, 1997
PAGE:
5
I have enclosed a draft ordinance to amend the current ordinance consistent with
the suggestions in this memo, for your review and comment.
Michael S. Riba
City Attorney
MSR:dsp
Enclosure
Larry Perlin, Interim City Manager (w /encl.
F:\WPD\MNRSW\273\01\MEMO\SEP97\CUR.FEW.724
MINUTES �j
J
SARATOGA CITY COUNCIL
TIME: Wednesday, January 7, 1998 6:30 p.m.
PLACE: Civic Theater, 13777 Fruitvale Ave.
TYPE: Regular Meeting
SPECIAL MEETING 6:30 p.m. in Administration Conference Room, 13777
Fruitvale Avenue Interview with Parks and Recreation Applicant
Richard Bicknell
CLOSED SESSION 6:45 p.m.
CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section
54956.9(b) in two cases.
REGULAR MEETING 7:30 p.m. in Civic Theater, 13777 Fruitvale Avenue
Mayors Report- on Closed Session Mayor Wolfe reported that no action
had been taken.
Pledge of Allegiance Led by Councilmember Shaw.
1. ROLL CALL
Councilmembers Bogosian, Jacobs, Shaw, Moran, and Mayor Wolfe were
present. Also present were City Manager Perlin, Interim Administrative
Services Director Larson, City Attorney Riback, and Deputy City Clerk
Cory.
2. CEREMONIAL ITEMS
A. Proclamation honoring Chris R. Stuehler, Saratoga Fire
District Firefighter of the Year
Chief Ernie Kraule and Fire Captain Steve Sporleder joined Mr. Stuehler
as he accepted the proclamation.
B. Introduction of Naoya Wada, Japanese Exchange Student
sponsored by Saratoga Rotary
David Montoya, representing the Rotary Club, introduced Mr. Wada, who
made a short speech and exchanged gifts with Mayor Wolfe.
3. REPORT OF CITY CLERK ON POSTING OF AGENDA
Pursuant to Government Code 54954.2, the agenda for this meeting was
properly posted on December 31.
4. COMMUNICATIONS FROM COMMISSIONS AND THE PUBLIC
A. ORAL COMMUNICATIONS
F. L. Stutzman encouraged the Council to adopt the resolution
concerning the Bear Creek Redwoods Regional Preserve. (Clerk's note:
See Item 7.A.)
B. COMMUNICATIONS FROM COMMISSIONS None.
C. WRITTEN COMMUNICATIONS None.
6 �&ZsjZRY24 k M034O:I61Aca
A. Previously Discussed Items None.
B. New Items
Councilmember Bogosian removed Item 4.
SHAW /JACOBS MOVED TO APPROVE THE CONSENT CALENDAR EXCEPT FOR ITEM 4.
passed 5 -0.
1) Planning Commission Actions, 12/24 No meeting.
City Council Minutes 2 January 7, 1998
2) Finance Advisory Committee Minutes, 10/7 Note and
file.
3) Parks and Recreation Commission Minutes, 11/3 Note
and file.
4) Approval of Check Register Councilmember Bogosian
questioned a payment made in connection with the Civic
Theater Relight Project, for which the bid had been
rejected. City Manager Perlin explained that the
payment was for design work. Councilmember Bogosian
then asked whet.aer the City would be reimbursed for
a payment made for valet parking signs for the
Village. City :Manager Perlin replied that the City
would not be reimbursed, since the arrangement
approved by the Council did not contemplate
reimbursement, and the signs were considered to
benefit the entire Village.
JACOBS /SHAW MOVED TO APPROVE THE CHECK REGISTER. Passed 5 -0.
5) Final Acceptance and Notice of Completion for ADA
Improvements Phase I (CIP 9302)
6) Approval of Payments for Miscellaneous Construction
Work performed by C.F. Archibald Paving, Inc.
7) Memo Authorizing Publicity for Upcoming Hearings
Vessing Road Assessment District Protest Hearing
C. CLAIMS AGAINST THE CITY None.
6. PUBLIC HEARINGS None.
4. A. Oral Communications (continued) and instructions to staff
regarding actions on current oral communications None.
7. OLD BUSINESS
A. Resolution endorsing Acquisition and Creation of the Bear
Creek Redwoods Regional Preserve
City Manager Perlin reviewed the staff report.
Councilmember Jacobs noted that lie preferred to send a letter rather
than a resolution. A letter could better set forth the stance of the
City Council that the Council supports acquisition of the property by
a willing buyer to donate as open space. He feared that the draft
resolution could be misused by people opposed to development, and he
did not wish to send a message to the County telling them what to do
if no willing buyer comes forth.
Robert Montcrief, representing the Friends of Bear Creek Redwoods
Preserve, spoke in favor of the preserve, as did Cheriel Jensen.
City Manager Perlin said the Mid-.Peninsula Open Space District staff
report stated they were not committing any funding.
Councilmembers discussed the issues, including whether a resolution
would be binding; whether the document should be sent to a County
agency such as the Planning Commission or Supervisors; whether any
agency had funds or a timeframe for acquisition of the property;
whether the resolution was simply a form of public input; the fact that
a golf course comprises open space; whether Saratoga could properly
suggest to the County what it should do; and the fact that the City
agreed to tell the federal government to keep the Civil Air Patrol at
Moffett Field.
F. L. Stutzman spoke again, saying as a taxpayer to the County he felt
he should have some say in how the County used the tax funds.
MORAN JACOBS MOVED TO SEND A LETTER TO THE GREENBELT ALLIANCE ENDORSING
ACQUISITION OF OPEN SPACE IN GENERAL AND OF THIS PROPERTY IN
1
f
City Council Minutes _3 January 7, 1996
PARTICULAR. Passed 3 -2 (Bogosian, Shaw opposed).
There was consensus for the City Manager to prepare a draft to be
returned to the Council on Tuesday. Copies of the letter are to go to
POST, Mid Peninsula Open Space District, and the Town of Los Gatos.
B. Ordinance amending Article 6 -10 of the Municipal Code
relating to Alarm Systems (second reading)
MORAN /SHAW MOVED TO ADOPT THE ORDINANCE BY TITLE ONLY, WAIVING FURTHER
READING. passed 5 -0.
City Manager Perlin noted that Sharon Melin had been hired to clear a
backlog of false alarms which had accumulated from last year.
a. NEW BUSINESS
A. Annual Review of City's Investment Policy
Interim Administrative Services Director Larson noted that the Finance
Commission felt -the current investment policy was working well and
required no changes, so they recommended none.
MORAN /BOGOSIAN MOVED TO APPROVE THE CURRENT INVESTMENT POLICY. Passed
5 -0.
B. Renewal of Lease with Friends of the Saratoga Libraries for
Village Library located at 14410 Oak street
City Manager Perlin reviewed the staff report.
Councilmember Moran questioned the amount of expenses paid by the
Friends of the Libraries. Mr. Nolan, treasurer of the group, replied
that utilities for six months amounted to $927, and maintenance was
performed by volunteers, since there were no salaried employees.
She then noted that the lease was for ten years, which future city
councils could not change. City Attorney Riback stated that the 90-
day cancellation clause made the lease, in effect, a 90 -day lease.
Councilmember Shaw pointed out that on page 7 a reference to
"contractor" should be changed to "lessee." The City Attorney was
directed to do so.
JACOBS MORAN MOVED TO APPROVE THE LEASE. passed 5 -0.
9. ROUTINE MATTERS
A. Approval of Minutes 12/17
JACOBS /SHAW MOVED TO APPROVE THE MINUTES AS SUBMITTED. Passed 5 -0.
10. CITY COUNCIL ITEMS
A. Agenda items for January 13 regular meeting
Massage ordinance
Adult Business Ordinance Removed.
Discussion about televising adjourned Council meetings
and location for future Council and Planning
Commission meetings
Policy Manual
Ideas for upcoming Council retreat
There was consensus to schedule the retreat for March 14. In addition
to the above items, the letter to the Greenbelt Alliance and the
Orchids and Onions Tour were added to the agenda.
B. Other
City Council Minutes _4 January 7, 1998
Councilmember Moran noted she would be late to the reception scheduled
for January 15 with West Valley College.
City Manager Perlin announced a photo session at 6:45 p.m. on January
21.
11. ADJOURNMENT
The meeting was adjourned at 9:05 p.m. to at 7:00 p.m. on Tuesday,
January 13, at the Adult Care Center, 19655 Allendale Avenue.
Respectfully submitted,
Grace E. Cory
Deputy City Clerk
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO.
MEETING DATE: January 21, 1998
AGENDA ITEM �r
CITY MANAGER
ORIGINATING DEPT.: Administrative Services
SUBJECT: Fiscal Year Ended June 30,1997 Acceptance of Comprehensive Annual Financial
Report and Saratoga Public Financing Authority Financial Statements
Recommended Motion(s) Note and file.
Report Summary
Background:
Pursuant to applicable federal, state and local statutes the City is required to prepare a Comprehensive
Annual Financial Report and undergo an annual audit to obtain assurance that: 1) the financial
statements are not misstated, 2) the City complied with generally accepted accounting principles and
federal financial assistance laws and regulations, and 3) accounting internal controls structures are
present to reduce to a relatively low level of risk that errors or irregularities occur.
The Saratoga Public Financing Authority is subject to provisions of a 1993 Revenue Bond Trust
Agreement that require an annual audit of its financial statements.
Discussion:
Maze Associates, the City's auditing firm, has completed its work for the year ended June 30, 1997,
and has issued its reports on the Comprehensive Annual Financial Report and Public Financing
Authority. Each report contains a "clean opinion", which is the highest level of assurance given. As
the auditor's report indicates, the responsibility for the financial statements belongs to the City's
management, not the auditors. Their work is limited to opining on the fairness of the presentation of
those statements.
Also included in City Council's packet is the Auditor's Memorandum on Internal Control Structure.
According to Scott Maze (Partner, Maze Associates), since the Finance Department had just come
through a difficult year, these comments were intended to be helpful and to offer guidance once the
organization has stabilized.
Mr. Maze walked the Finance Commission through these reports at its meeting on Monday, January
12. The Commission wished to note for City Council the folloNving issues:
1. Certain changes in format, such as presenting the Budget to Actual comparisons on a
budgetary basis first in the General Purpose Financial Statements, have been due to the
Finance Commission's input.
2. The City may have too many funds established which have had little or no activity and
could be combined elsewhere, e.g. the Hillside Rep2ur Fund appears to have no underlying
plan to accumulate funds, so it could just as well be budgeted in the General Fund.
3. Page 70: Dollar signs are reflected on charts which deal with population figures.
4. Page 71: Bank Deposit information seems to hold little meaning anymore, since those
funds are are no longer "local" in the traditional sense of the word.
5. Page 9, Note #1: The paragraph titled "Public Safety" misstates the facts about the
services provided by the County Sheriffs offices. Fire services are not provided by those
offices, but are instead provided by special districts as noted in the second sentence.
6. Given the July 1, 1997 revision to the terms of the loan to the Hakone Foundation, the
treatment of that loan may have to change for reporting purposes in the Comprehensive
Annual Financial Report for 1997 -98.
Having noted these minor issues, the Commission voted to recommend that Council accept these
reports.
Fiscal Impacts: None.
Follow Up Action(s):
Distribute reports to interested parties.
Consequences of Not Actinji on Recommended Motion(s):
Not applicable.
Attachment(s):
1. City of Saratoga Comprehensive Annual Financial Report (previously distributed to City
Council)
2. Saratoga Public Financing Authority Financial Statements
3. Auditor's Memorandum on Internal Control Structure
K
MINUTES
SARATOGA CITY COUNCIL i
TIME: Tuesday, January 13, 1998 7:00 p.m.
PLACE: Adult Care Center, 19655 Allendale Avenue
TYPE: Adjourned Regular Meeting
1. Roll Call
Councilmembers Bogosian, Jacobs, Moran, Shaw and Mayor Wolfe were
present. Also present were City Manager Perlin and Deputy City Clerk
Cory.
2. Report of City Clerk on Posting of Agenda
Pursuant to Government Code 54954.2, the agenda for this meeting was
properly posted on January 9. The notice of adjournment from the
January 7 Council meeting was properly posted on January 8.
3. Oral Communications from the Public on Non- Agendized Items
None.
4. Ideas for Upcoming Council Retreat Scheduled for March 14
Councilmembers discussed with the City Manager various topics for the
retreat and the appropriate amount of funding. The City Manager stated
that the full cost of a retreat, including pre- retreat preparation,
facilitating, and post- retreat report, would be under $1000.
There was consensus to direct the City Manager to arrange for Judy
Sweet to facilitate the retreat, which would last less than a full day.
Team building was not believed to be necessary. Broad policy topics
are to be discussed such as staff relations, long -term planning, goals
for the year, commission relations, and citizens' involvement in policy
decisions. The Council will meet with Ms. Sweet at an adjourned
meeting in February to set the precise agenda.
5. Continuing Discussion about Revisions to Massage Ordinance
City Manager Perlin reviewed the staff report and stated the City had
enough resources to handle the ordinance. He noted that other cities
had a wide variation in their fees, so he wished to bring up the
question of fees after he had had an opportunity to review the reasons
for the variation. He then answered Councilmembers' questions, noting
that the City can charge fees only to the extent that they enable
recovery of costs.
Councilmember Moran suggested getting the fees decided before the first
reading of the ordinance. Mayor Wolfe suggested that it might be
desirable to have low fees but high penalties for violations.
Jack Mallory, 12258 Kirkdale Drive, asked how the proposed ordinance
would affect people coming in from out of town to perform massages.
City Manager Perlin replied that it prohibited such massages, but
enforcement of that provision would be very difficult.
Staff intends to bring the ordinance to the Council for first reading
on February 4.
6. Discussion about televising adjourned Council Meetings and
Location for future Council and Planning Commission Meetings
City Manager Perlin reviewed his report. He recommended that the
matter be tabled until January 27, since he, Councilmember Shaw, the
KSAR board members, and Tessa McGoldrick could work through scheduling
issues further at the next board meeting.
Councilmembers discussed scheduling difficulties, possible necessity
for a second channel, and related matters. Councilmember Bogosian
noted that it had been a year since cablecasting adjourned meetings and
Planning Commission meetings was first proposed.
City Manager Perlin estimated that the Adult Care Center could be ready
City Council Minutes 2 January 13, 1998
for cablecasting by the end of February or beginning of March.
Councilmembers agreed that preparations for cablecasting the meetings
should be completed as quickly as possible.
There was consensus that rebroadcasting of the adjourned Council
meetings would be an acceptable arrangement in the short term to deal
with scheduling conflicts. The Councilmembers also agreed to have
cablecasting capabilities brought into the Adult Care Center for
adjourned meetings.
7. Council Policy Manual
Deputy City Clerk Cory reviewed the history of the policy manual and
the desirability of incorporating past policies into such a manual.
There was consensus for the Deputy City Clerk and the City Manager to
review the items presented for the policy manual, reorganize them, and
present them in full to the Council within a few months. They were
directed not to take time from other pressing City projects for the
policy manual.
8. Discussion concerning Agendizing of Commission Attendance
Reports
Councilmembers discussed the most appropriate forum for reviewing
attendance reports.
There was consensus for the City Manager to forward the reports to the
Council informally rather than agendizing them at a meeting.
9. Discussion of City Commission Forum /Reception
Councilmembers felt that January 30 would be too soon for this event.
Councilmember Bogosian suggested a barbecue in late June or July.
There was consensus to discuss this matter further at the Council
retreat on March 14.
10. Letter to Greenbelt Alliance concerning Alma College Property
Councilmembers Shaw and Bogosian expressed their preference for the
resolution which had been previously presented rather than the letter.
They did not feel the proposed letter represented their opinions, and
they intended to write their own letters.
Councilmember Jacobs said he would have stated in the letter that if
the property is not purchased for public use, the City is not telling
the County what should be done with the property.
Councilmember Moran said her main concern with the resolution was how
it could be used by those opposed to development of the property.
There was a majority consensus for Mayor Wolfe to sign the letter and
to direct staff to send it.
11. Orchids and Onions Tour with Planning Commission Scheduled for
January 23
City Manager Perlin explained that. it was not possible for the Planning
Commission, the Council, and staff to take the tour in the same
vehicle.
After discussion of various alternatives, there was consensus to
discuss the tour at the next joint meeting with the Planning
Commission. It was also suggested that staff take slide photographs
of the properties toured to review at the joint meeting. Councilmembers
will also be provided with the addresses of houses on the tour so they
can view them at their convenience.
12. Self Evaluation of Previous Meetings 12/17; 1/7
There was consensus that the meetings were going well procedurally.
Councilmember Moran felt that even if there was not a great deal to
City Council Minutes 3 January 13, 1998
discuss for the self evaluations, she believed it was desirable to
continue lacing this item on adjourned meeting agendas.
13. Agency Assignment Reports
Councilmembers reported on the meetings they had attended.
14. Other None.
15. Adjournment
The meeting was adjourned at 9:50 p.m. to 6:30 p.m. on Thursday,
January 15, in the West Valley College Board Room, 14000 Fruitvale
Avenue.
Respectfully submitted,
Grace E. Cory
Deputy City Clerk
MINUTES
SARATOGA CITY COUNCIL
TIME: Thursday, January 15, 1998 6:30 p.m.
PLACE: West Valley College Board Room, 14000 Fruitvale Avenue
TYPE: Adjourned Regular Meeting
1. Roll Call
Councilmembers Bogosian, Jacobs, Moran, and Mayor Wolfe were present.
Councilmember Shaw was absent. Also present was City Manager Perlin.
Board members present were Joy Askins, Chris Constantin, Arnie Lunde,
Maxine Sanders, Phil Stokes, and President Nancy Rucker.
2. Report of City Clerk on Posting of Agenda
Pursuant to Government Code 54954.2, the agenda for this meeting was
properly posted on January 14. The notice of adjournment from the
January 13 Council meeting was properly posted on January 14.
3. Oral Communications from the Public on Non Agendized Items
None.
4. Reception recognizing Appointment of Mayor Don Wolfe and Board
President Nancy Rucker
5. Adjournment
The meeting was adjourned at 8:00 p.m.
Respectfully submitted,
Grace E. Cory
Deputy City Clerk