HomeMy WebLinkAbout03-04-1998 City Council AgendaPublic hearings will start promptly at 8:00, when the Council will move
from whatever item it is'considering at that time to public hearings.
Note: Devices to assist the hearing impaired are now available in the
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AGENDA
SARATOGA CITY COUNCIL
TIME: Wednesday, March 4, 1998 6:00 p.m.
PLACE: Civic Theater, 13777 Fruitvale Ave.
TYPE: Regular Meeting
Administration Conference Room, 13777 Fruitvale Avenue
6:00 p.m. Special Meeting to interview Child Care Coordinator
L� applicants (6:00 Peter Holdorf; 6:10 Nancy Anderson; 6:20 Marjan
Sharifnejad)
6:30 p.m. CLOSED SESSION FOR CONFERENCE WITH LEGAL COUNSEL-
D ANTICIPATED LITIGATION
Possible initiation of litigation pursuant to Government Code Section
54956.9(c) in one case and possible exposure to litigation pursuant to
Government Code Section 54956.9 (b) in one case.
Mayor's Report on Closed Session.
7:30 Pledge of Allegiance
1. ROLL CALL
2. CEREMONIAL ITEMS
A. Proclamation Honoring Marion Card V
B. Petroleum Man of the Century Proclamation �"D
C. Absolutely Incredible Rids Day Proclamation
,,V 3. REPORT OF CITY CLERK ON POSTING OF AGENDA
Pursuant to Government Code 54954.2, the agenda for this meeting was
properly posted on February 27.
4. COMMUNICATIONS FROM COMMISSIONS AND THE PUBLIC
A. ORAL COMMUNICATIONS
City Council Agenda 2 March 4, 1998
1) Presentation by Randy Anderson, Midpeninsula Regional
Open space District concerning Open Space study
B. COMMUNICATIONS FROM COMMISSIONS None.
C. WRITTEN COMMUNICATIONS
1) Letter from Patricia Catlin, saint Andrew's Episcopal
C� Church, requesting waiver of fee for Celtic Faire
0 temporary use permit.
6
Recommended Action: Deny request and direct
applicants to submit an aplication for Temporary Use
Permit with the $500 permit fee.
2) Letter from Laura Kim, 20812 Fourth St. #22,
U concerning naming a street after Nigerian activist Ben
Charles Obi.
o Recommended Action: Refer letter to Heritage
Preservation Commission for future consideration.
3) Request from Hakone Foundation for Parking Fee
F Increase
Recommended Action: Approve fee revisions as
proposed.
5. CONSENT CALENDAR
These items will be acted upon in one motion for each section unless
they are removed from the Consent Calendar for discussion by
Councilmembers or any interested party. However, items in Section A
have already been considered by the Council at a previous meeting where
the public was invited to comment, after which the hearing was closed.
Those items are not subject to public discussion at this meeting
because the vote taken at the previous meeting was final. Resolutions
concerning decisions made at previous meetings are for the purpose of
memorializing the decision to assure the accuracy of the findings, the
prior vote, and any conditions imposed.
�7 A. Previously- Discussed'Items None.
y (j B. New Items
1) Planning Commission Actions, 2/25 Note and file.
City Council Agenda 3 March 4, 1998
2) Finance Commission Minutes, 2/2 Note and file.
3) Public Safety Commission Minutes, 12/11; 1/7 Note
and file.
4) Memo Authorising Publicity for Upcoming Hearings
CDBG Hearing
5) Approval of Payments for Emergency Storm Work
performed by Stevens Creek Quarry
Approval of Check Register r)
7) Final Map Approval, Tr. 9028 (five -lot subdivision at
14596 Big Basin Way) (Owner, RMB, Inc.)
8) City Financial Reports for January:
a) Treasurerls Report Receive and file.
b). Investment Report Receive and file.
c) Financial Report Receive and file.
'2- C. CLAIMS AGAINST THE CITY None.
6. PUBLIC HEARINGS None.
1 �2A 4. A. Oral Communications (continued) and instructions to staff
regarding actions on current or communications
zle�� j� wa_c'� ya
/I g 7. OLD BUSINESS
G•
A. Approval of Wording for Warning Signs along Saratoga Creek
Recommended Motion: Approve wording as recommended.
S. NEW BUSINESS
City Council Agenda 4 March 4, 1998
n A. Request for Waiver of Annexation at 19544 Glen Una Dr.
(Osinski)
Recommended Action: Deny request and direct applicants to
submit an application for annexation to the City.
B. Personnel Issues in Connection with Reorganisation
Recommended Action: Adopt resolutions; approve
appointment.
g
3)
4)
Resolution amending City Classification Plan
Resolution implementing Reorganisation Plan and
authorising Permanent Positions in the City Service
Resolution authorising Procedures to Implement the
Reorganisation Plan
Approval of Appointment of James Walgren as Community
Development Director
C. Measure G Special Election June 2, 1998
Recommended Actions: See report.
�j D. Approval of Contract with Interim Finance Director Oliver
L. Wright
Recommended A ton: Approve agreement.
9. ROUTINE MATTERS (Note: City Attorney will be excused at this
X point if no longer needed.)
lJ A. Approval of Minutes 2 18•
PP 2/24
10. CITY COUNCIL ITEMS
A. Agenda items for ext adjourned regular meeting No
meeting March 10.
I
City Council Agenda
5
March 4, 1998
C{ I -2 B. Other
il. CITY MANAGERIS REPORT
12. ADJOURNMENT to 9:00 a.m. on Saturday, March 14, for Council
Retreat at Savannah Chanel Vineyards, 23600 Congress Springs
Road.
co
In compliance with the Americans with Disabilities Act, if you need
special assistance to participate in this meeting, please contact Peter
Gonda at 408/868 -1221. Notification 48 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility
to this meeting. [28 CFR 35.102 35.104 ADA Title II]
Number
Fund
Description
CITY OF SARATOGA
Treasurer's Report of Fund Balances
January 31, 1998
Unaudited Adjustments
July 1, 1997 Transfers
Year to Date
Revenues
Year to Date
Expenditures
As of
January 31, 1998
001
GENERAL
$4,440,593 ($445,609)
$3,657,981
$3,128,414
$4,524,551
100
SUP. LAW ENFORCEMENT
20,498
70,645
48,342
42.801
110
TRAFFIC SAFETY
40,235
7,007
47,242
150
GAS TAX
195,379
509,071
675,479
28,971
160
T.D.A.
4,950
18,845
(13,895)
170
HILLSIDE STREET REPAIR
2,807
7,551
415,287
(404,929)
180
LANDSCAPE /LIGHT DIST.
62,838
8,775
77,145
(5,532)
250
DEVELOPMENT SERVICES
833,423
442,007
391,416
260
ENVIRONMENT PROGRAMS
269,644
191,493
378,298
82,839
270
H.C.D.A.
(100,229)
21,874
97,843
(176,198)
290
RECREATION FUND
17,678
282,424
343,599
(43,497)
292
FACILITY OPERATIONS
101,519
36,747
64,772
293
THEATER TICKET SURCHARGE
15,853
7,882
7,971
300
STATE PARK BONDS
4,340
4,340
310
PARK DEVELOP
2,178,593
40,800
82,739
2,136,654
400
LIBRARY DEBT
(200)
97,130
87,128
9,802
410
CERTS OF PART.
931,035
4,985
926,050
420
LEONARD ROAD ASSIANT.
40,520
1,276
1,790
40,006
700
QUARRY CREEK TRUST
27,005
2,795
24,210
710
HERITAGE
5,675
5,675
720
C.A.TV FOUND TRUST
364 50,000
50,364
730
PARKING DISTRICT k2
11,89g
1,035
10,863
740
PARKING DISTRICT l/3
(1,505)
550
(2,055)
750
PKG DIST BONDS NI &c 4
(47,644)
34,982
(82,626)
800
DEPOSIT AGENCY FUND
331,906 (50,000)
281,906
810
DEFERRED COMPENSATION
1,018,875
1,018,875
830
PAYROLL AGENCY FUND
22,122
22,122
990
SARATOGA PUB. FIN. AUTH.
192,326
192,326
AGGREGATE TRANSFERS ALL OTHER FUND
1,289,382
1,289,382
Total
$9,642,632 $843,773
$5,873,894
$5,885,892
$10,474,407
NOTE: 9 The balances as of July 1, 1997 are preliminary and unaudited. A number of year end entries, which will have a material effect on the statement, have not
been booked. These entries will be recorded as part
of the normal and routine process ol' closing the
books at year end.
v
Trust and agency balances are treated as a liability versus fund equity for financial statement purposes. Accordingly, the balances shown
are for
informational purposes only.
These transfers will e all ated to the proper fund in the near future.
ubmrtted by:
Approved by:
0\M CRr4R- 1R)RUCRT (Unaudited Results)
CITY OF SARATOGA
Cash and Investment Report
Balance as of January 31, 1998
r4
Type Institution
Unrestricted Cash Investments:
Cash:
DD Comerica Bank Savings
CK Comerica Bank General
CK Comerica Bank Petty Cash
MF State Street Bank and Trust Co. Custodial
Subtotal Cash
Anticipated
Acquisition FDR• Book Market Par Maturity Monthly
Date Rating Value Value— Value Yeild Date Term Earnings
N/A AAA
577,335
577,335
577,335
2.400%
Revolving 1
5349
N/A AAA
330,523
330.523
330.523
0.000°%
Revolving 1
N/A
N/A AAA
954
954
954
0.000%
Revolving 1
N/A
N/A AAA
173
173
173
5.000°%
Revolving 1
1
491
CD
Girard Savings Bank
07/28/97
AA 99.000
99,000
99.000
408.985 a
408,985
408.985
1.026%
1
350
L.A.I.F. Investments:
Subtotal L.A.I.F. Investments
6.762,008
6.770,183
6,768.883
6.059%
440
MY-
L. A. 1. F.
N/A
N/A 3,475.883 b
3,475,883
3,475.883
5.742%
Revolving
90
17,187
CD
First Republic Thrift Loan
02/07 /97
AAA 95,000
95,000
95,000
6.000%
08/06/98
546
491
CD
Girard Savings Bank
07/28/97
AA 99.000
99,000
99.000
6.050°%
07/28/98
365
516
CD
Saratoga National Bank
07/03/97
AAA 50000
500,000
500,000
6.400%
07/03/98
365
2,756
CD
Metropolitan Bank
07/25/97
AAA 99,000
99.000
99.000
5.800%
07/25/98
365
494
CD
Heritage Bank of Commerce
10/14/97
AAA 500.000
500.000
500.000
6.000%
10/14/98
365
2.583
SV
Subtotal CDs
N/A AAA
1.293,000
1,293,000
1,293,000
6.348°%
Revolving
401
6,840
TN
US TN State Street Custody
03 /12/97
994.219
999,400
1,000,000
5.746%
02/28/98
355
4.919
TN
US TN State Street Custody
04 /07/97
998,906
1
1.000,000
6.091°%
05/31/98
422
5.239
Subtotal U.S. Treasury Notes
3 Month Treasury
1.993.125 c
2.001,300
2.000,000
6.091%
389
10.159
Schedule of Maturities: Reserve Analysis:
General Fund Reserve requirement adopted 6/25/97: $2,000,000
FY 1998 $1.993,125 General Fund Balance as of 1/31/98 $4,524,551
FY 1999 1 Pooled Cash Inv, available for current expenses: $5,877,993
(a +b +c)
Total 53,286,125 (Includes unrestricted funds maturing within the current fiscal year)
NOTES:
FDR The Financial Directory rating is based on computer analysis of prime financials reported quarterly by the institutions to the Federal Reserve Board and the Federal H
Board. Ratings based on information released July 1997.
"Market values for U.S. Treasury Notes provided by State Street Bank and Trust Company.
Submitted by: I Approved by: v
.A ,t (Unaudited Results)
Subtotal L.A.I.F. Investments
6.762,008
6.770,183
6,768.883
6.059%
440
34.185
Subtotal Unrestricted Cash Investments
7,170,993
7,179,168
7,177,868
5.773%
221
34,535
Restricted Cash Investments:
SV
Saratoga National Bank CDBG
N/A AAA
81,813
81,813
81,813
3.040%
Revolving
1
202
CK
Saratoga National Bank CDBG
N/A AAA
8
8
8
0.000%
Revolving
1
N/A
CK
Wells Fargo Bank CDBG
N/A AAA
19,933
19,933
19,933
0.000%
Revolving
1
N/A
CK
Wells Fargo Bank CDBG
N/A AAA
11,708
11,708
11,708
0.000%
Revolving
1
N/A
SV
Comerica Bank Quarry Creek Trust
N/A AAA
24.466
24,466
24,466
2.000%
Revolving
90
42
Subtotal Restricted Cash Investments
137.928
137.928
137,928
0.177%
24
244
Total Cash and Investments
$7,308,921
$7,317,096
$7,315,796
5.704%
Avg Yield
134
$34,779
Benchmark Yield Comparison
3 Month Treasury
5.170%1
6 Month Treasury
5.230%
Schedule of Maturities: Reserve Analysis:
General Fund Reserve requirement adopted 6/25/97: $2,000,000
FY 1998 $1.993,125 General Fund Balance as of 1/31/98 $4,524,551
FY 1999 1 Pooled Cash Inv, available for current expenses: $5,877,993
(a +b +c)
Total 53,286,125 (Includes unrestricted funds maturing within the current fiscal year)
NOTES:
FDR The Financial Directory rating is based on computer analysis of prime financials reported quarterly by the institutions to the Federal Reserve Board and the Federal H
Board. Ratings based on information released July 1997.
"Market values for U.S. Treasury Notes provided by State Street Bank and Trust Company.
Submitted by: I Approved by: v
.A ,t (Unaudited Results)
CITY OF SARA'rOGA
Statement of Revenues and Expenditures
Budget Variance Report
General Fund All Other Funds
January 31, 1998 (60% of FY Complete)
NOTES:
1. Property taxes are collected by the County on a semiannual basis each December 10th aril April l Oth. The County remits die City's apportioned amount typically witlnin one mouth of collection. I-rmchise fees are typically received muntLly from the
City's refuse hauler mid cable TV provider. The water company and electric mid gas provider remit fees on an annual basis in February and April, respectively.
2. The timing of hriergovenunental Federal revenues is predicated on submittal of qualifying expenditures.
3. This line item reflects a $300,000 General Fund budgeted reduction in overall revenue in case actual revenues fall short of estimates. No actuals will be recorded to this line item. z J
4. $1.98 million Civic Center COP debt to be paid off in September. Accounting entries recorded in October. h
The contingency reserve represents an appropriation for unanticipated expenditures. It may not be directly expensed and must be transferred to other activities or projects, as necessary.
V
6. A sinking fund has been established for the future replacement of technology.
r1lizz,
�.i
Submitted by: 7 Approved by:
(Unaudited Results)
1
General Fund
I I
All Other Funds
I
Current Month
Year to Date
Annual
Current Month
fear to Date
Annual
Budget
Actual
Variance
Budget
Actual
Variance
Budget
Budget
Actual
Variance
Budget
Actual
Variance
Budget
REVENUES
Tares
$333,027
$493.154
$160,127
$2,331,191
$2.143,273
($187,91X)
$3,996,328
$4,878
($0)
($4,879)
$34.148
$8,775
($25,373)
$58,540 1
Licenses and pennits
3,891
5,714
1,823
27,240
63,449
36,209
46.697
54,392
23,232
(31,160)
380,746
489,X59
109,113
652,707
hnergovenunental
104,093
108,990
4,X97
728,650
653.430
(75,220)
1.249.115
150,351
462
(149,X89)
1,052,45K
500,444
(552,014)
I,X04 214 2
Charges for services
31,248
500
(30,748)
218,739
282,948
64,209
374,981
156,312
94,215
(62,097)
1,094,182
766,390
(327,792)
1,875,740
Pines, forfeits mud assessments
5,500
4,229
(1,271)
38,500
40,721
2,221
66,000
26,X03
2.902
(23,901)
187,618
13,815
(171803)
321.631
Use of money mid propeny
23,3X1
17,359
(6,022)
163,665
7
(85,126)
280,569
22,X07
27,604
4,797
159,651
236376
76,725
273,648
Other
2,833
2,833
395.621
395,621
1,542
(2,505)
(4,047)
10,795
200,254
1K9,459
18.505
Revenue reduction allowance
(25,000)
25,000
(175,000)
175,000
(300,000) 3
Administrative direct cost reimb.
135,539
135.539
948,773
948,773
1,626.468
Total Revenues
611,680
76X,318
156,63K
4,281,759
4,606,754
324,995
7,340,158
417,085
145,910
(271,176)
2,919,598
2,215,913
(703,685)
5,005,025
EXPENDITURES
Public safety
219,922
203,277
16,645
1,539,457
1,015.465
523,992
2,639,069
9,984
5,X64
3,120
62,X91
40,145
22,746
107,813
Gnviromnental services
5,598
2,287
3,311
39,185
21,978
17,207
67,174
170,306
79,X14
90,492
1,192,144
842,079
350,065
2,043.676
Public works services
66,780
33,50X
33,272
467,458
307,777
159,681
801,357
136,776
83,55K
53,21X
957,430
650,581
306,X49
1,641,309
Community services
15,778
(15,778)
30,771
(30,771)
92,988
31.537
61,451
650.915
455,596
195,319
1,115,855
Debt service
190,779
385
190,394
1,335,455
95,488
1,239,967
2.289,352 4
Community support
16,604
16.604
116,225
116,225
1 99,242
20,576
20,576
144.031
144,031
246,911
General govenunent
179,376
109,402
69,974
1,255,630
1.015,465
240,165
2,152,509
7,328
4,137
3,191
51,295
34,982
16,313
87,935
Capital outlay
4,748
31,965
(27,217)
33,237
106,408
(73,171)
56,978
96,976
133,365
(36,389)
678,831
638,607
40,224
1,163,711
Contingency reserve
10,363
10,363
72,541
72,541
124,356
5
hnterfundlrvusfers
184,197
1X4,197
1,2X9,382
1,289,3X2
2,210,369
(184,197)
(1X4,197)
(1.2N%3X2)
(1,289,382)
(2,210,369)
Technology sinking fund adjustment
(1,667)
(1,667)
(11.667)
(11,667)
(20,000)
6
Total Expenditures
685,921
5X9,111
96,(10
4.K01,44X
3,848,120
953,32X
8,231,054
540,516
154,463
386,053
3,7X3,613
1,468,096
2,315,517
6,486,193
EXCESS OF REVENUES
OVER(UNDER)EXPENDITURES
($74,241)
$179,207
$253,449
($519,689)
$758,634
$1,278,323
($890,896)
($123,431)
($8,553)
$114,877
($864,015)
$747,817
$1,611,832
($1,481,168)
NOTES:
1. Property taxes are collected by the County on a semiannual basis each December 10th aril April l Oth. The County remits die City's apportioned amount typically witlnin one mouth of collection. I-rmchise fees are typically received muntLly from the
City's refuse hauler mid cable TV provider. The water company and electric mid gas provider remit fees on an annual basis in February and April, respectively.
2. The timing of hriergovenunental Federal revenues is predicated on submittal of qualifying expenditures.
3. This line item reflects a $300,000 General Fund budgeted reduction in overall revenue in case actual revenues fall short of estimates. No actuals will be recorded to this line item. z J
4. $1.98 million Civic Center COP debt to be paid off in September. Accounting entries recorded in October. h
The contingency reserve represents an appropriation for unanticipated expenditures. It may not be directly expensed and must be transferred to other activities or projects, as necessary.
V
6. A sinking fund has been established for the future replacement of technology.
r1lizz,
�.i
Submitted by: 7 Approved by:
(Unaudited Results)
MEMO
TO: Mayor City Council
FROM: City Manager
SUBJECT: Presentation by Recreation Cost Recovery Task Force
DATE: February 20, 1998
The Task Force is prepared to present its preliminary findings to the City
Council at Tuesday's meeting. Recall that the Task Force is composed of two
Finance Commissioners and two Parks Recreation Commissioners who have
been working with the Assistant City Manager and the Recreation Director to
examine recreation program costs and services to identify how full cost
recovery might be achieved. The Council requested that the Task Force deliver
its report by March 1
As has been explained to me, the Task Force will present a summary of its work
to date on Tuesday. This will include an explanation of the attached
spreadsheet which breaks down the cost structure of both recreation and teen
services programs so that the full cost of these programs can be better
understood, and a summary of other cities' programs to provide a basis of
comparison when evaluating Saratoga's program.
At the conclusion of the presentation, the Task Force will be requesting further
direction from the Council as to any additional work they should perform. The
Task Force believes that the information they have developed should help the
Council better understand how future decisions about the delivery of recreation
and teen services will effect the "bottom line" insofar as cost recovery is
concerned. Some of the alternatives the Council can consider include changing
the mix of programs offered, cutting back on certain programs, consolidating
some or all of the programs with other recreation service providers, or simply
leaving things the way they are. However as these decisions fall into the policy
arena, the Task Force has refrained from making any recommendations along
these lines at this time.
J'
Larry I. Perlin
I\
lid 1� art e
8-8 9
Actual Proleeted a a es Suoolles
Re nue Revenue Benefits
Teens
TEENS SERVICES PROGRAM BUDGET
1997 -1998
Excess Revenue
Total Off¢^ F
S>3 Nl!I Pro DIroeNDfnxt
rock Direct Cost Prooram Cost A
Peofessionaf
RECREATION SERVICES PROGRAM BUDGET
11 U
OvertUnderl
Ew vafent nl
I
1997 -1998
.15 B.25
Iset 20
Excess Revenue
97.98 Par
i etua Protected Sala es d SUDDI(a5
Total War II -time Professional
Co uarte Prooram ®r 7% Salaries Full -time
nu
Over (Underl
ndireet even e
Cos
Revenu Reve Ben
e nue efits
es/Theater $250,000
l anochure Direct Cast program Cost Benefits HI 1
E Nylent /2
Dlnxt Cost
Over lUndeA
Allocation !Jl All Cost
-281 814 $15,000 51,250
$85,000 518,100 $119,350 5182,284 $94,3981J.28K.65B..0 5
1117 MR
s» env
lid 1� art e
8-8 9
Actual Proleeted a a es Suoolles
Re nue Revenue Benefits
Teens
TEENS SERVICES PROGRAM BUDGET
1997 -1998
Excess Revenue
Total Off¢^ F
S>3 Nl!I Pro DIroeNDfnxt
rock Direct Cost Prooram Cost A
Peofessionaf
Revenue
11 U
OvertUnderl
Ew vafent nl
I
Direct cost
.15 B.25
Iset 20
n Ire Reve
229 Over (Undorl
ocation [dl All Cast
(1) Includes salaries and benefits for professional and clerical staff
FTE Professional: 2.25
Clerical: 1.28
(2) Professional staff:
J Joan; K Kim; B Beverly
(3) Indirect Cost Allocation based on pro -rata of Total Direct Cost and Salaries and Benefits
RECREATION SERVICES PROGRAM
REGISTRATION 1997 -1998
(8 months actual, 4 months estimated)
Classes/Theater
720 classes
6460 participants
Adult Sports
Basketball
42 teams
342 participants
Drop-in Basketball Program
15 participants
Softball
16 teams
260 participants
Youth Basketball
30 teams
263 participant
39 volunteers Coaches
Trips
27 trips
1200 participants
Contract Sports Camps
(Soccer, Basketball, Hockey, Baseball, etc.)
10 camps
561 participants
Nature and Holiday Camps
(Camp Caterpillar, Backyard Scientist, Beach Adventure etc.)
33 camps
565 participants
12 -14 part-time recreation leaders
Redwood Sports Program
22 teams
350 participants
1997 -98 Total Registered Participants: 10,016
TEEN SERVICES
Warner Hutton House
65 average daily attendance
Middle School Dances
5 held
300 average attendance
Other Activities
300 participants
Youth Commissioners: 13
2/20/98
I
TO: Recreation Services Cost Recovery Task Force
FROM: Joan Pisani
SUBJECT: Recreation Department School Facility Usage
DATE: January 21, 1998
The Saratoga Recreation Department uses space at three schools in Saratoga for programs
such as adult and youth basketball leagues, tennis classes and golf lessons. Listed below is
the information you requested in regards to the current usage.
Saratoga I igh School
1997 -98 usage: $3700
Balance in account: $6300
Redwood Middle School
1997 -98 usage: $4000
Balance in account: $16,600
West Valley College
1997 -98 usage: $2000
Balance in account: $6000
WEST COAST PETROLEUM
26 November 1997
3003 N. CENTRAL AVE.
SUITE 1500 DC50 Mr. Don Wolfe, Vice Mayor
PHOENIX Az 85012 City of Saratoga
Saratoga City Hall
13777 Fruitvale Avenue
COMMITTEE: Saratoga, CA 95070
TERRY ANDREWS
STEVE BENETO Dear Don:
�l-
FRED BERTETTA On March 19, 1998, the Petroleum Marketing Industry will be honoring Mr.
LARRY BROWN Herb Richards, Founder of Coast Oil Company, as the West Coast Independent
Petroleum Man of the Century. A committee of Mr. Richard's peers selected
BOB CHRISTIANSEN him from among many other deserving candidates with very notable personal
and professional accomplishments. Herb's final selection was based not just on
JERRY CUMMINGS his business success and cutting edge innovations, but most importantly for
BILL FLOYD what he has given back to his industry.
JON MADSEN I would appreciate it very much if the Saratoga City Council would help us
honor Herb by giving him a commendation for his accomplishments.
MIKE SRODA
Following are some of his accomplishments:
Has lived in Saratoga for over 50 years (80 years in the Santa Clara
Valley).
Founder of Coast Oil Company in San Jose in 1935.
Opened first self serve station in Northern California in San Jose in
1947.
A Founder and past President of the California Independent Oil
Marketers Association.
A Founder and twice general chairman of the Pacific Oil Conference
One of the first independent members of the National Oil Jobbers
Council
Served as Western Vice President of the National Oil Jobbers Council
Served on A.P.I. Marketing Committee
A TRIBUTE TO HERB RICHARDS
Served as board member of the Society of Independent- asoline
Marketers of America.
Has lived in the Santa Clara Valley for over 80 years
Past President of the San Jose West Rotary Club
Served on the National Energy Council
Served on the San Jose Airport Commission
Counselor and Mentor to innumerable fellow marketers
If you would like to personally make the presentation we would be happy to
extend an invitation to the gala event which will be held at the San Jose
Fairmont Hotel.
Please call me at (408) 252 -7720 if you have any questions or need additional
information.
Thanks for your help.
Sincerely,
Jerry Cummings, President
Coast Oil Company
4250 Williams Road
San Jose, CA 95129
JC /tb
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO.
MEETING DATE: MARCH 4, 1998
ORIGINATING DEPT.: CITY MANAGER
AGENDA ITEM
,r
CITY MANAGER: (4141
ti
DEPT. HEAD:
SUBJECT: Review of wording for Saratoga Creek warning signs
RECOMMENDED MOTION(S):
Move to approve the wording as recommended.
REPORT SUMMARY:
As instructed by the City Council on November 5, staff has developed wording for new warning
signs to be posted along Saratoga Creek. The recommended wording for the new signs is as
follows:
CAUTION
DO NOT WADE OR PLAY IN SARATOGA CREEK
Bacteria levels in excess of water quality objectives for water contact recreation
have been detected in Saratoga Creek.
For more information, contact Coyote Creek Riparian Station (408) 262 -9204.
City of Saratoga (City Logo)
The proposed wording has been reviewed by Water District and CCRS staff who, along with City
staff, believe that the new signs will provide more accurate and useful information to the public
who may choose to enter the creek than is provided by the existing signs. The new signs will be
18 "x 18" in size, with white lettering on a green background. Once approved by the Council, the
signs can be ordered and delivered within seven days. Removal of the existing signs and
installation of the new signs will require an additional two days.
FISCAL IMPACTS:
The cost for the signs, installation hardware and labor is approximately $500. Sufficient funds for
these expenses are budgeted in Activity 28, Stormwater Management.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Copies of this report were transmitted to Mr. Mitchell and Mr. Whetstone.
CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S):
The proposed wording would not be approved and the signs would not be ordered unless
alternative wording is approved by the Council.
FOLLOW UP ACTIONS:
The signs will be ordered and installed.
ATTACHMENTS:
1. Letter from Mr. Mitchell dated August 29.
14969 Jeffries Drive
Saratoga, CA 95070
August 29, 1997
Larry Perlin
Acting City Manager
City of Saratoga
Subject: Saratoga Creek
I have been following the creek controversy and lawsuit for several years. The Santa Clara Valley
Water District has provided me with a copy of the creek test data and I have performed some
analyses of that data. It is clear to me that the water often exceeds standards for coliform set by
government authorities.
I have also read the Superior Court decision by Judge Infante. Although responsibility for the
pollution remains to be determined by the legal process, the decision clearly states that "the
parties do not dispute that level of pollutants, in particular fecal coliform, in Saratoga Creek
exceed water quality objectives, at least at times."
I live beside Saratoga Creek not far downstream from the Saratoga Sunnyvale Rd. bridge the
location of the highest values of pollutants. My now grown children spent many hours playing in
the creek when they were young. Thus I have a special interest in the its water quality.
I would like to make two recommendations for consideration and action by the city:
The court and both parties to the lawsuit have agreed that fecal coliform is often present.
To my knowledge the city has never officially acknowledged this fact. I recommend that
the city send a letter to all property owners bordering the creek advising them of the true
situation. The letter should also include guidelines from the county health department
similar to those published in the Saratoga News
The signs which were placed at several locations alongside the creek several years ago are
obsolete and incorrect. The signs say "the city is investigating the possibility of pollutants"
They should be modified or replaced and the message should affirm that at times
pollutants are present. The attachment to this letter provides my suggestions for modified
wording.
In my opinion the city has a responsibility to notify the affected citizens of the truth. I hope that
you follow through on these recommendations.
Sincerely,
Sam tche L�
Copy: Mayor Moran
0
r
DO NOT
WADE OR PLAY M THE CREEK
The City is investigating the presence of possible
pollutants in this area which may pose a health hazard
DO NOT
WADE OR PLAY IN THE CREEK
Bacterial pollution in excess of water quality
objectives have been detected in the creek
4
0
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO.
MEETING DATE: MARCH 4, 1998
1
AGENDA ITEM
CITY MGR.:
ORIGINATING DEPT.: COMMUNITY ENVIRONMENT PREPARED BY:
SUBJECT: Final Map Approval for Tract No. 9028 (5 lots at 14596
Big Basin Way), Owner: KMB, Inc.
Recommended Motion(s):
1. Move to adopt Resolution No. SD 96 -009 granting final map
approval of Tentative Map Application No. SD 96 -009 for five lots
at 14596 Big Basin Way.
2. Move to authorize the Mayor to execute the Subdivision
Improvement Agreement.
Report Summary:
Attached is Resolution No. SD 96 -009 which, if adopted, will
grant final map approval for five lots located at 14596 Big Basin
Way. I have examined the final map and related documents
submitted to me in accordance with the provisions of Section
14.40.020 of the Municipal Code and have determined that:
1. The final map substantially complies with the approved
tentative map.
2. All conditions of the approved tentative map, as
contained in Planning Commission Resolution No. SD 96-
009, have been completed or will be completed concurrent
with development of the five lots.
3. The Subdivision Map Act, the City's Subdivision Ordinance
and all other applicable provisions of law have been
complied with.
4. The final map is technically correct.
Consequently, I have executed the City Engineer's certificate on
the final map and have filed the final map with the City Clerk
pursuant to Section 14.40.040 of the Municipal Code for action by
the City Council.
5
Fiscal Impacts
The subdivider has paid $10,822 in Engineering Fees and $26,910
in Park Development Fees required for this subdivision.
Follow Up Actions
The signed map will be released to the subdivider's Title Company
for recordation along with recording instructions.
Consequences of Not Actinq on the Recommended Motions:
The final map must either be approved or rejected by the City
Council. If the map is rejected, it would be returned to the
subdivider with findings as to why the map was rejected.
Attachments:
1. Site Map.
2. Tract Map.
3. Resolution No. SD 96 -009 granting final map approval.
4. Subdivision Improvement Agreement.
5. Planning Commission Resolution No. SI) 96 -009 approving the
tentative map with conditions.
l
REPORT TO THE PLANNING COMMISSION
Application No. /Location: 14596 Big Basin Way SD -96 -009;
Applicant /Owner: ROSENGARTEN
Staff Planner: James Walgren, AICP
Date: October 9, 1996
APN: 517 -08 -009'
Director Approval:
1 ito7o njq basin Waxy
PM -56144
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FD. J /4' 1. P.
2
DEPT.'
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RECORD DATA
PER 558 PH 44
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ALL DISTANCES AND DIMENSIONS ARE IN FEET AAD DECIMALS THEREOF.
THIS SLBDIVISION CONTAINS 1J200 S.F. MORE OR LESS
BEHNKE
C 40 OR 704
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PLAN OF THE TOWN OF MC CARTrSVILLE
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MON. SEARCHED FOR, NOT FOUND-\
TRA c T N O. 9028
BEING ALL OF LOT J AND A PORTION OF LOT 1, BLOCK XI PER
PLAN OF THE TOWN OF HC CARTrSVILLE" RECORDED
IN BOOK A OF MAPS AT PAGE 4J, SANTA CLARA COUNTY RECORDS
BEING WITHIN THE CITY OF SARA TOGA
SANTA CLARA COUNTY CALIFORNIA
OCTOBER 1997 SCALE 1 "=20'
WE57 L ENGINEERS, INC.
I458J BIG BASIN I(A Y. SARA TOGA
SHEET 2 OF 2
RESOLUTION NO. SD 96 -009
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
APPROVING THE FINAL MAP OF SD 96 -009
14596 BIG BASIN WAY (Kenneth M. Blackwell)
The City Council of the City of Saratoga hereby resolves as
follows:
SECTION 1: Lots 1 5 as shown on that certain map of Tract No.
9028, prepared by Westfall Engineers, Inc. dated
October, 1997, and filed with the City Clerk of the
City of Saratoga on March 4, 1998, are approved as
FIVE (5) individual parcels.
SECTION 2: All streets and easements shown on said map and
offered for dedication to public use are hereby
rejected on behalf of the public, save and except
for public service easements; and to the limited
extent that any offers for public street purposes
either expressly or implicitly include offers for
easements for utility purposes along or beneath said
street rights of way, then as to such express or
implied offers of easements for public utility
purposes, the same are hereby accepted on behalf of
the public.
The above and foregoing resolution was passed and adopted by the
Saratoga City Council at a meeting held on the day of
19 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Mayor
Deputy City Clerk
1
CONTRACT FOR THE IMPROVEMENT OF SD 96 -009
AGREEMENT, made and entered into this day of
1998, by and between the CITY OF SARATOGA, a Municipal
corporation of the State of California, hereinafter called
"City and Kenneth M. Blackwell subdivider and Owner,
hereinafter collectively called Subdivider:
W I T N E S E T H:
WHEREAS, Subdivider is engaged in subdividing that certain
tract of land known and designated as 14596 Big Basin Way
situated in the City of Saratoga, County of Santa Clara, State of
California; and
WHEREAS, a final map of SD 96 -009 has been filed with the
City Clerk of the City of Saratoga for presentation to the Council
for its approval, which map is hereby referred to and by said
reference incorporated herein; and
WHEREAS, Owner and Subdivider has requested approval of said
final map prior to the completion of improvements of all streets,
highways or public ways and sewer facilities which are a part of or
appurtenant to the abovementioned subdivision, including, but
without limiting the foregoing, the necessary paving, catch basins,
pipes, culverts, storm drains, sanitary sewers where required,
street trees and street signs where required, and including a water
system and fire hydrants acceptable to the San Jose Water Works and
the City of Saratoga, all in accordance with and as required by the
plans and specifications for all of said improvements in or
appurtenant to said subdivision, which plans and specifications
were prepared by Westfall Engineers, Inc. Civil Engineer,
approved by the City Engineer and now on file in the offices of the
Clerk of said City and /or the City Engineer's Office of said City,
and
E
WHEREAS, the City Council of said City did on the
day of 199 adopt a Resolution approving
said Final Map, rejecting certain dedications therein offered which
rejection did not and does not, however, revoke the offers of
dedication therein contained and requiring as a condition precedent
to the future acceptance of said offers of dedication that the
Subdivider improve the streets and easements thereon shown in
accord with the standards of the City's Subdivision Ordinance, as
amended, of the City of Saratoga and in accord with the improvement
plans and specifications on file- as hereinabove referred to, and
requiring as a condition precedent to the release of said final map
for recordation that the Subdivider agree in writing to so improve
said streets and easements in accord with this agreement,
NOW, THEREFORE, in consideration of the above and in
consideration of the City accepting all of said dedications after
the hereinafter agreed to covenants on the part of the Owner and
Subdivider have been complied with and in accord with Government
Code Section 66462(a) of the State of California, it is hereby
agreed as follows:
1. Subdivider at this cost and expense shall construct all of
the improvements and do all of the work hereinafter mentioned, all
in accordance with and to the extent and as provided in the above
mentioned plans and specifications on file in the office of said
City, for the construction of said improvements, in, for, or
appurtenant to said subdivision, and all in compliance with the
City's Subdivision Ordinance as amended and the laws of the State
of California, and shall complete the same within one year from
date hereof and shall maintain the same for a period of at least
one year after the satisfactory completion of the same.
2. Subdivider shall, before the release of said final map by
City and as condition precedent to recordation thereof, furnish to
the City and file with the City Clerk a good and sufficient surety
bond or bonds, money or negotiable bonds, in form to be approved by
3
the City Attorney, securing the faithful performance by Subdivider
of all work and the construction of all improvements herein in this
Agreement mentioned within time specified, and securing the
faithful performance by Subdivider of the maintenance of said
improvements for a period of at least one year after completion of
the same, and for such additional period of time as may be
necessary in order that Subdivider may cure and correct all
deficiencies of construction to the satisfaction of the City
Engineer of the City of Saratoga (in all events at least 5,500.00
of said bond to be in cash, with the right of City to use the same
in its discretion for emergency maintenance and repairs in addition
to any other rights of use) the total amount of said bond to be in
the sum of 55,000.00 and also a good and sufficient surety bond
in form to be approved by the City Attorney securing the payment by
Subdivider of all bills for labor and materials incurred in the
construction of any and all of said improvements, and the doing of
all other work herein agreed to be done by the said Subdivider, the
amount of said bond to be Fifty -Five Thousand Dollars($ 55,000.00
3. Subdivider does hereby expressly agree to indemnify and
hold harmless the City and in their capacity as such, its
councilmen, officers, boards, commissions and its employees, from
any and all loss or damage, and from any and all liability for any
and all loss or damage, and from any and all suits, actions,
damages, or claims filed or brought b:y any and all person or
persons because of or resulting from the doing by Subdivider or any
and all things required of Subdivider by this contract, or because
of or arising or resulting from the failure or omission by
Subdivider to do any and all things necessary to and required by
this contract or by law, or arising or resulting from the negligent
doing by Subdivider, his agents, employees or subcontractors of any
and all things required to be done by this contract, or arising or
resulting from any dangerous or defective condition arising or
resulting from any of the above said acts or. omissions of
4
Subdivider, his agents, subcontractors, or employees. Subdivider
having heretofore certified, by the certificate upon the
abovementioned subdivision map, that he can convey clear title to
the land within said subdivision, and City having relied upon said
certificate and the representation contained therein, the foregoing
provisions of this paragraph are specifically made to apply to any
destruction or damage to or removal of utilities, water lines or
pipe lines of any kinds, and any other improvement, whether said
destruction, damage or removal is required or caused by the plans
or specifications or by direction of an officer, agent or employee
of the City.
4. Subdivider shall, before the release of said final map by
the City, and as a condition precedent to the recordation thereof,
furnish to the City and file with the City Clerk certificates or
policies of public liability and property damage insurance in form
satisfactory to the City Attorney, and Subdivider shall at all
times during the entire term of this agreement maintain the same in
full force and effect, which policies shall insure the City of
Saratoga, its Councilmen, officers, boards, commissions and
employees against loss or liability for bodily injury and property
damages arising or resulting from Subdivider's operations and
activities in the construction of any and all improvements
mentioned in this agreement and the doing of any and all work
mentioned in this agreement, within or outside the abovementioned
subdivision, and /or arising or resulting from the doing or failure
of Subdivider to do all things required to be done pursuant to this
agreement. Said policies of insurance shall cover bodily injury
and property damage on both an accident and occurrence basis, with
completed operations coverage for one (1) year after completion and
acceptance of improvements, and shall be in amounts of not less
than ONE MILLION DOLLARS ($1,000,000.00) for each person, ONE
MILLION DOLLARS ($1,000,000.00) for each accident or occurrence and
property damage coverage of ONE- HUNDRED THOUSAND DOLLARS
($100,000.00) for each accident or occurrence and property damage
R
coverage of ONE HUNDRED THOUSAND DOLLARS ($100,000.00) for each
accident or occurrence. Said policies of insurance shall in
addition contain the following endorsement: "Other insurance the
coverage afforded by this insurance shall be primary coverage to
the full limits of liability stated in the declarations. If the
assured has other insurance against 'the loss covered by this
policy, that other insurance shall be excess insurance only, after
the entire face value of this policy shall have been exhausted by
payment."
S. In consideration of City allowing Subdivider to connect
said subdivision to certain existing or proposed out -of -tract storm
sewer lines, and in consideration of City relieving Subdivider of
any obligation which City might legally impose on Subdivider to
acquire any right -of -way for, and /or to construct, any out -of -tract
storm sewer drainage pipe lines and appurtenances which might
reasonably be necessary to drain said subdivision and carry storm
waters from said subdivision to natural drains, Subdivider
shall, before the release of said final map by City and as a
condition precedent to the recordation thereof, pay the City the
sum of Zero dollars 0
6. In consideration of City agreeing to accept, in accord
with this agreement, the in -tract storm drain lines and facilities
constructed or to be constructed by Subdivider within or outside of
said subdivision in accord with the plans and specifications now on
file with the City offices, including the streets and other
easements in or beneath which said facilities lie, Subdivider
shall, before the release of said final map by City and as a
condition precedent to the recordation thereof, pay the City the
sum of Zero Dollars 0
7. Subdivider shall, before the release of said final map by
the City and as a condition precedent to the recordation thereof,
pay to the City the sum of Five Thousand Four Hundred Dollars
5,400.00 to be applied by City to the payment of expenses to be
incurred by City for engineering and inspection services to be
V
performed by the City in connection with said subdivision.
8. Upon Subdivider completing in accord with this agreement
all of the improvements to be made and done by said Subdivider as
hereinabove set forth and as shown on the plans and specifications
on file as hereinabove referred to, and upon Subdivider having
properly maintained the same for a period of at least one year
after the completion of said improvements as hereinabove specified,
and upon the Subdivider complying with all covenants and conditions
on his or its part to be done and performed in accord with the
within agreement, then and in that event, City agrees to rescind
its rejection of the offers of dedication of streets and storm
drain easements contained on the aforesaid final map, and at that
time accept said offers of dedication.
9. Should the Subdivider and Owner hereinabove referred to
not be the same person, firm or corporation, then this agreement
shall only be effective upon both the Subdivider and the Owner
separately executing the same, and wherever the term Subdivider is
used, the same shall include Owner and wherever the term Owner is
used, the same shall include Subdivider.
10. This agreement shall be binding upon the heirs, personal
representatives and assigns of Subdivider and Owner, and time is of
the essence hereof, save and except that the City Council of the
City of Saratoga may, but need not, extend any time or times for
the doing or performing of any acts as required under the terms of
this agreement by resolution, if in the opinion of the City Council
any such delay is without fault on the part of the Subdivider and
Owner.
Execution of the within agreement by the Owner or Subdivider
shall constitute an irrevocable authorization to City to insert the
date of passage of the Council resolution approving the final map,
and to insert the date of this agreement as of the date of such
resolution.
7
IN WITNESS WHEREOF, the parties hereto have set their hand the
day and year first above written.
CITY OF SARATOGA, a Municipal Corporation
By:
Mayor
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
By:_
Subdivider
M
(Owner, if different from
Subdivider)
V
RESOLUTION NO. SD -96 -009
CITY OF SARATOGA PLANNING COMMISSION
STATE OF CALIFORNIA
Rosengarten; 14596 Big basin Way
WHEREAS, application has been made to the Advisory Agency
under the Subdivision Map Act of the State of California and under
the Subdivision Ordinance of the City of Saratoga, for Tentative
Map approval construct a mixed -use development consisting of four
townhomes and two commercial structures in the Saratoga Village;
and
WHEREAS, this Advisory Agency hereby finds that the proposed
subdivision, together with the provisions for its design and
improvement, is consistent with the Saratoga General Plan and the
Village Specific Plan relating thereto, and the proposed
subdivision and land use is compatible with the objectives,
policies and general land use and programs specified in such
General Plan, reference to the Staff Report dated October 9, 1996
being hereby made for further particulars; and
WHEREAS, this body has heretofore received and considered the
Negative Declaration prepared for this project in accord with the
currently applicable provisions of CEQA; and
WHEREAS, none of the conditions set forth in Subsections (a)
through (g) of Government Code Section 66474 exist with respect to
said subdivision, and tentative approval should be granted in
accord with conditions as hereinafter set forth; and
WHEREAS, the Planning Commission has conducted a duly noticed
public hearing at which time all interested parties were given a
full opportunity to be heard and to present evidence.
NOW, THEREFORE, BE IT RESOLVED that the Tentative Map for the
hereinafter described subdivision, which map is dated the 2nd day
of July, 1996 and is marked Exhibit A in the hereinabove referred
file, be and the same is hereby conditionally approved. The
conditions of said approval are as follows:
Completed by Surveyor. 1. Prior to submittal of the Final Map to the City Engineer for
examination, the owner (applicant) shall cause the property to
be surveyed by a Licensed Land Surveyor or an authorized Civil
Engineer. The submitted map shall show the existence of a
monument at all external property corner locations, either
found or set. The submitted map shall also show monuments set
at each new corner location, angle point, or as directed by
the City Engineer, all in conformity with the Subdivision Map
Act and the Professional Land Surveyors Act.
Completed. 2. The owner (applicant) shall submit four (4) copies of a Final
Map in substantial conformance with the approved Tentative
7
File No. DR -96 -043, V -96 -016 SD -96 -009; 14596 Big Basin Way
Map, along with the additional documents required by Section
14- 40.020 of the Municipal Code, to the City Engineer for the
examination. The Final Map shall contain all of the
information required in Section 14- 40.030 of the Municipal
Code and shall be accompanied by the following items:
a. One copy of map checking calculations.
b. Preliminary Title Report for the property dated within
"(90)
ninety days of the date of submittal for the Final
Map.
C. One copy of each map referenced on the Final Map.
d. One copy of each document /deed referenced on the Final
Map.
e. One copy of any other map, document, deed, easement or
other
resource that will facilitate the examination
process as requested by the City
Engineer.
Fees Paid.
3. The owner (applicant) shall pay a Map Checking fee, as
determined
by the City Engineer, at the time of submittal of
the Final Map for examination.
Bond Posted.
4. Interior monuments shall be set at each lot
corner either
prior to recordation of the Final Map or some later date to be
specified
on the Final Map. If the owner (applicant) chooses
to defer the setting of interior
monuments to a specified
later date, then sufficient security as determined by the
City
Engineer shall be furnished prior to Final Map approval, to
guarantee the setting of interior monuments.
All easements
offered on Final
5 The owner (applicant) shall provide Irrevocable Offers of
Dedication for all
Map.
required easements and /or rights of way on
the Final Map, in substantial conformance
with the approved
Tentative Map, prior to Final Map approval.
Plans submitted
6. The owner (applicant) shall submit engineered improvement
plans to the City Engineer
and approved.
in conformance with the approved
Tentative Map and in
accordance with the design and
improvement requirements of Chapter 14 of the Municipal Code.
The
improvement plans shall be reviewed and approved by the
City Engineer and the
appropriate officials from other public
agencies having jurisdictional authority, including
public and
private utility providers, prior to approval of the Final
Map.
Fees Paid.
7. The owner (applicant) shall pay an Improvement Plan Checkin
fee,
as determined by the City Engineer, at the ti
Improvement Plans
are submitted for review.
File No. DR -96 -043, V -96 -016 SD -96 -009; 14596 Big Basin Way
Agreement signed. 8 The owner (applicant) shall enter into an Improvement
Agreement with the City in accordance with Section 14- 60.010
Of the Municipal Code prior to Final Map approval.
All securities 9 The owner (applicant) shall furnish Improvement Securities in
provided. accordance with Section 14- 60.020 of the Municipal Code in the
manner and amounts determined by the City Engineer prior to
Final Map approval.
Insurance provided. 10. The owner (applicant) shall furnish a written indemnity
agreement and proof of insurance coverage, in accordance with
Section 14- 05.050 of the Municipal Code, prior to Final Map
approval.
All utility 11. Prior to Final Map approval, the owner
furnish the City Engineer shall
p y En sne
commitments provided. with satisfactory written
commitments from all public and private utility providers
serving the subdivision guaranteeing the completion of all
required utility improvements.
All permits
12. The owner (applicant) shall secure all
obtained.
necessary permits from
the City and any other public agencies, including
public and
private utility providers, prior to Final Map approval.
Acknowledged.
13. All public and private improvements re
shall be completed and accepted for construction byetheoCity
Engineer, Community Development
Director, and /or the
appropriate officials from other public agencies,
including
public and private utility providers, prior to final
approval
of any Building permits on any of the lots.
Fees Paid.
14. The owner (applicant) shall pay the applicable Park and
Recreation in -lieu
fees prior to Final Map approval.
N/A
15 Subject to the determination of the Public Works Director,
prior to approval of the
Final Map the owner (applicant) may
be required to execute an agreement with the City waiving
the
rights of the owner or any successive owners of any of the
lots created by the
subdivision to protest the annexation of
the lots into the City's Landscaping and
Lighting Assessment
District LLA -1. The owner (applicant)
N/A
agrees to such waiver.
16.
Subject to the determination of the Public Works Director,
prior to Final Map Approval,
the owner (applicant) may be
required to enter into an
agreement with the City waiving the
rights of the owner, and any successive
owners, to protest the
formation of and /or annexation into
an assessment district for
the purposes of undergrounding utility lines
serving the
properties. The owner (applicant) agrees to
such waiver.
Section 1. Conditions must be completed within 24 months or
approval will expire.
n
File No. DR -96 -043, V -96 -016 SD -96 -009; 14596 Big Basin Way
Section 2. All applicable requirements of the State, County,
City and other Governmental entities must be met.
Section 3. Unless appealed pursuant to the requirements of
Article 15 -90 of the Saratoga City Code, this Resolution shall
become effective fifteen (15) days from the date of adoption.
PASSED AND ADOPTED by the City of Saratoga Planning Commis-
sion, State of California, this 13th day of November, 1996 by the
following vote:
AYES: Abshire, Bernald, Kaplan, Patrick, Siegfried
NOES: None
ABSENT: Murakami, Pierce
Chair, Planning Commission
ATTEST:
Secretary, P an g Commission
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO:
MEETING DATE: March 4, 1998
AGENDA IT M:
CITY MANAGER: Ll
ORIGINATING DEPARTMENT: Community Development
PREPARED BY: James Walgr ommunity Development Manager
SUBJECT: Request for Waiver of Annexation; Osinski, 19544 Glen Una Dr.
Recommended Motion
Deny the request and direct the applicants' to submit an application for annexation to the City of
Saratoga.
Report
Background: The City has received a Waiver of Annexation request from Waldemar and
Krystyna Osinski for their Glen Una Dr. parcel of land. The request before the City Council is
required by the Santa Clara County Local Agency Formation Commission in order to allow the
Osinskis' to process their residential redevelopment plans through the County. LAFCO is the
County agency with authority over annexation procedures. The City of Saratoga's agreement with
LAFCO allows the City first -right to annex land that is both contiguous to Saratoga and within the
City's Urban Service Area.
The annexation request is for a single 1.18 acre developed lot. The property is contiguous to
Saratoga's boundary and is located within the City's Urban Service Area. Urban Service Areas are
a short range designation that indicate where a City anticipates to expand its boundaries and
provide services within a 5 -year timeframe. The City's broader Sphere of Influence is a much
longer range designation that indicates the area beyond a City's boundaries that it has interest in but
may not want to extend its boundaries or provide services to.
The property has been prezoned Hillside Residential by City ordinance. If the property is annexed
it will automatically be zoned HR and subject to the development regulations of the HR zoning
district.
Policy Issues: The City Council's policy in the past has been to annex County land when possible
in order to exert greater control over the future development of these parcels. The primary
objective of this policy has been to protect the environmental and aesthetic quality of the
surrounding hillsides. Discretion is used on parcels of land that may be geologically problematic to
build on, and/or inordinately expensive to service, particularly when they are isolated lots that are
not visible from Valley floor views. For example, the City Council recently denied a request to
annex two parcels of land off Quickert Rd. and Belnap Rd. for these very reasons. The Council
also noted that the City was operating on a leaner budget with reduced staffing levels and that it
was necessary to become more selective in annexation decisions. Another factor considered was
Request for Waiver of Annexation
Page Two
that the County had adopted a hillside development plan last: year that incorporated development
guidelines and review procedures very similar to Saratoga's. The document and new discretionary
review requirements will hopefully result in improved and more compatible County hillside
development.
Physical Setting: The 1.18 acre of land is currently developed with an 1,800 sq. ft. two -story
residence and a 200 sq. ft. garage. The owners would like to remove the existing buildings and
construct a new 4,200 sq. ft. residence on the site. The maximum allowable building size permitted
under Saratoga's ordinance for a parcel of this size would be approximately 5,000 sq. ft., including
the garage.
The existing buildings are at a lower elevation than Glen Una Dr. and cannot be seen from the road.
The new structure would be built even lower on the site and would only be visible from the
adjacent home to the south, also within the County none of the homes in this area are visible from
general off -site views. As the attached location map shows, the parcel is contiguous to Saratoga on
two sides and is located close to Hwy. 9 (Saratoga -Los Gatos Rd.).
The City's Groundmovement Potential Map indicates that the geologic stability of the area is
relatively good. Public utilities and emergency services are available to the site.
Public Notice
No public notice or hearing is required for this request.
Fiscal Impacts
Incremental increases in property tax revenues to the City if the property is annexed, and possible
minor increases in some City services costs.
Follow -un Actions
A Resolution reflecting the City Council's determination will. be prepared for adoption at the next
available meeting. The applicants could then file concurrent applications for Annexation and
Design Review.
Consequences of Not Acting on the Recommended Motio
The property will not be required to annex to the City and the applicants will develop the site under
the jurisdiction of Santa Clara County.
Attachments:
1. Applicants' letter requesting Waiver of Annexation
2. Location map
3. Parcel map
.3�
Waldemar Osinski
19544 Glen Una
Los Gatos, Ca 95030
DEC 0 91997
December 2, 1997 PLANNING DEPT.
Re: Request for non annexation to City of Saratoga
APN 510 -49 -013 (county of Santa Clara)
City of Saratoga
Planning Dept.
To Whom It May Concern:
We are writing this letter requesting not to be annexed into the City of Saratoga at this
time. The reasons for this request are the following:
We very much enjoy the rural atmosphere in our neighborhood with no sidewalks and
would prefer not to be added. Our property is situated well below Glen Una, has lots of
mature trees, and is thus very secluded and quite invisible from the street. The new home
we are proposing to build in place of the current small older home would be surrounded
by trees and would not be visible from the street. We have employed a very capable
architect, Tom Sloan, who will create a very functional and attractive design which will
lend itself well to the natural surroundings and slope of the land. You may be familiar
with Mr. Sloan's excellent work. He has designed homes in the City of Saratoga and is
thus familiar with your guidelines.
The county planning office has a fairly quick approval process. We are currently in the
design phase. As we are concerned with the time it may take for approval, thus delaying
construction, we would most appreciate you grant our request. If in the future the city of
Saratoga would like to annex our property, our home will be designed in such a way that
it will already conform to your guidelines.
Please be so kind as to respond to our request as soon as possible. Thank you very much.
Sincerely,
Waldemar and Krystyna Osinski
Oc-,
HC—RD
I L
—20'. 001
r ltoft I N WY
-T AitEti
—4
Location Map
s
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO.
MEETING DATE: March 4, 1998
ORIGINATING DEPT.: City Manager's Office
SUBJECT: Resolutions Implementing Reorganization Plan
Recommended Motion(s)
AGENDA ITEM
CITY MANAGER a-
1. Move to adopt the Resolution Implementing a Reorganization Plan and Authorizing Permanent
Positions in City service.
2. Move to adopt the Resolution amending the City's Classification Plan.
Report Summary
Pursuant to Council's direction provided at the February 10 Adjourned Meeting, staff has drafted
the attached Resolutions for Council's approval to implement the proposed Reorganization Plan.
The Resolutions are listed in the order in which they should be adopted and are briefly summarized
as follows:
1. Resolution Implementing a Reorganization Plan and Authorizing Permanent Positions in
City service for FY 97 -98 This Resolution authorizes the City departments and positions to
be added and eliminated by the Reorganization Plan (Sections I III). Section IV confirms the
appointment of Mr. Walgren as Community Development Director, a recommendation which I
take great pleasure in making given James' years of exemplary service to the City. Section V
delegates certain authority to the City Manager to effectuate the Reorganization, and readopts
procedures enacted last year during the initial reorganization efforts. Lastly, Section VI
specifies that the operative date for the Resolution will be when the City Council approves
salary ranges for new and reclassified positions through an amended MOU with SEA and LOU
with SMO.
2. Resolution amending the City's Classification Plan This. Resolution amends the City's
Employment Classification Plan to establish the positions of Administrative Services Director,
Community Development Director, Finance Director, Public Works Director, Public Works
Superintendent, and Human Resource Analyst. In addition, the Resolution abolishes the
positions of Administrative Services Director, Community Environment Director, Community
Development Manager, Public Works Services Manager, Public Services Assistant, Senior
Engineering Technician, and Street Maintenance Specialist.
Fiscal Impact
Overall, the proposed Reorganization Plan should result in a net savings of $14,740 in wages from
what is programmed in the adopted FY 98 -99 Budget.
Follow Up Actions
Layoff notices will be distributed to affected employees, and negotiations over wages for new and
reclassified positions will commence with the two employee bargaining units.
Consequences of Not Acting on the Recommended Motions
The Resolutions will not be adopted and implementation of the Reorganization Plan will be
delayed.
Attachments:
1. Resolutions (2).
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SARATOGA IMPLEMENTING A
REORGANIZATION PLAN AND AUTHORIZING
PERMANENT POSITIONS IN CITY SERVICE
The City Council of the City of Saratoga hereby resolves as follows:
I. Reorganization: The following City departments are eliminated effective with the
operative date of this Resolution: Administrative Services and Community Environment. The
following City departments are created effective with the operative date of this Resolution:
Administrative Services, Community Development, Finance, and Public Works. Effective with
the operative date of this Resolution, the organization of the City of Saratoga shall be as
described and specified in the attached organizational chart.
II. Elimination of Funding for City Positions Funding for the following positions is
eliminated or reduced, effective with the operative date of this Resolution:
POSITION
FTE
Administrative Services Director
1.0
Community Environment Director
1.0
Accounting Manager
1.0
Community Development Manager
1.0
Public Works Services Manager
1.0
Public Services Assistant
1.0
Senior Engineering Technician
1.0
Street Maintenance Specialist
1.0
Building Maintenance Custodian
1.0
III. Funding for City Positions The permanent positions. listed below are hereby
authorized effective with the operative date of this Resolution:
POSITION FTE
City Manager 1.0
Deputy City Clerk 1.0
1
Office Specialist 1.0
City Manager's Office 3.0
Community Development Director
Associate Planner
Assistant Planner
Senior Building Inspector
Building Inspector
Plan Check Engineer
Community Services Officer
Office Specialist
Community Development Department
Public Works Director
Public Works Superintendent
Associate Engineer
Assistant Engineer
Facility Maintenance Leadworker
Street Maintenance Leadworker
Street Maintenance Worker
Park Maintenance Leadworker
Park Maintenance Specialist
Park Maintenance Worker
Building Maintenance Custodian
Office Specialist
Administrative Services Director
Administrative Analyst II
Human Resources Analyst
Administrative Analyst I
Technology Coordinator
Office Specialist
Public Works Department
Administrative Services Department
Recreation Director
Recreation Supervisor
Facility Coordinator
Office Specialist
Recreation Department
1.0
0.75
2.0
1.0
2.0
1.0
1.0
1.0
9.75
1.0
1.0
1.0
1.0
1.0
1.0
5.0
1.0
1.0
3.0
1.0
2.0
19.0
1.0
2.9
1.0
0.5
0.5
1.0
6.9
0.9
2.0
0.6
1.75
5.25
Finance Director 1.0
Office Specialist 4.0
Finance Department 5.0
Total 48.90
0)
IV. Appointment Confirmation Re: Positions In accordance with Municipal Code
Section 2- 20.050 (d), the City Council hereby approves appointment of James Walgren to the
position of Community Development Director, effective March 5, 1998. This position shall
serve at the pleasure of the City Manager.
V. Miscellaneous: The City Manager is authorized to take whatever other
administrative actions are necessary or appropriate in order to effectuate this reorganization,
consistent with this and other City Council resolutions relating to this reorganization, including
those procedures to implement a reorganization plan prescribed in Resolution No. 85 -9.106
adopted by the City Council on June 18, 1997.
VI. Operative Date This Resolution shall become operative upon the City Council's
approval of 1) an amended compensation plan for miscellaneous employees or Memorandum of
Understanding with the Saratoga Employees Association, and 2) amended salary ranges for
management employees or a Letter of Understanding with the Saratoga Management
Organization.
The above and foregoing resolution was passed and adopted at a regular meeting of the
Saratoga City Council held on the 4"' day of March, 1998 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
Deputy City Clerk
3
CITY OF SARATOGA— Proposed Organization Chart Total FTE
48.90
City Council
City Manager I I City Attorney
(Contract)
Deputy City
Clerk
Office
Specialist II
Recreation
Director
(.9 FTE)
Recreation Supervisors Facility Coordinator
(2.0 FTE) (.6 FTE)
Office Specialist II I Office Specialist I
(.75 FTE)
City Manager's
Office
Recreation Services
3.0 FTE
5.25 FTE
Community
Public Works
Administrative
Finance
Development
Director
Services Director
Director
Director
Associate Planner
Associate En weer Public Works
g Superintendent
Administrative Analyst II
Office Specialist II
(.75 FTE)
(2.9 FTE)
(3.0 FTE)
Assistant Engineer Street Maintenance
Assistant Planner
Leadworker
Human Resources
Office S ecialist I
p
(2.0 FTE)
Street Maintenance
Analyst
Ice Specialist I
Workers (5.0 FTE)
Senior Building
Administrative Analyst I
Inspector
Park Maintenance
(.5 FTE)
Leadworker
Building Inspectors
Technology
(2.0 FTE)
Park Maintenance
Coordinator (.5 FTE)
Specialist
Plan Check En ineer
g
Park Maintenance
Office Specialist I
Workers (3.0 FTE)
Community Service
Facility Maintenance
Officer
Leadworker
Office Specialist III
Building Maintenance
Custodian
Office Specialist II
Community
Development
Public Works Services
Administrative
Services Department
Finance
9.75 FTE
19.0 FTE
6.9 FTE
5.0 FTE
0
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SARATOGA AMENDING THE
CITY'S CLASSIFICATION PLAN
WHEREAS, Rule 3.02 of the City's Personnel Rules provides that the City
Council may amend the City's Classification Plan from time to time; and
WHEREAS, concurrent with the adoption of this Resolution, the City Council has
adopted a Resolution Implementing a Reorganization Plan and Authorizing Permanent
Positions in City Service; and
WHEREAS, the reorganization plan includes the addition of new and amended
classifications in the City's classification plan; and
WHEREAS, the City has apprised recognized labor organizations of these
amendments to the classification plan; and
WHEREAS, the City Council believes that the new and amended classifications
are reasonable and appropriate;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Saratoga does hereby amend its classification plan to include the following new or
amended classifications, as specified in class descriptions on file with the Office of the
City Manager:
Administrative Services Director
Community Development Director
Finance Director
Public Works Director
Public Works Superintendent
Human Resources Analyst
FURTHER, BE IT RESOLVED that the City Council abolishes the following
classifications: Administrative Services Director, Community Environment Director,
Accounting Manager, Community Development Manager, Public Works Services
Manager, Public Services Assistant, Senior Engineering Technician, and Street
Maintenance Specialist.
The above and foregoing resolution was passed and adopted at a regular meeting
of the Saratoga City Council held on 4` day of March, 1998, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
Deputy City Clerk
2
1,
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO.
MEETING DATE: March 4, 1998
ORIGINATING DEPT. City Clerk
AGENDA ITEM 8E
CITY MGR.
DEPT. HEAD:
SUBJECT: Measure G Special Election for June 1998 Primary Election
Ballot
MOTIONS:
Council should consider the following alternative actions:
(1) If the Council wishes simply to proceed with the election:
S� (3)
d
analysis of the ballot measure;
C) Take no action to prohibit rebuttals; and
d) Move to direct staff to inform the applicant that Council
does not intend to write a ballot argument.
a) Move to adopt the resolution calling a special election;
b) Move to direct the City Attorney to prepare impartial
If the Council wishes to proceed with the election and modify
the Measure G Implementation process
a) Take actions listed in (1);
b) Reconsider the policy resolution implementing Measure G
and direct staff accordingly.
If the Council wishes to reconsider the Measure G
implementation Drocess before taking anv further action:
a)3'he no action on the resolution calling a special
election;
b) Reconsider the policy resolution implementing Measure G
and direct staff accordingly.
REPORT SUMMARY:
Staff has received a request to schedule an election under the
provisions of Measure G in connection with property on Quito Road
owned by Barry Swenson Builder. Community Development staff has
determined that the project is subject to Measure G, and the
applicant therefore has exercised his option to request an election
prior to submitting the project for development review as allowed
by the Measure G Implementation Policy adopted by the Council (see
attached resolution). He has also submitted a check for $9,000 to
cover the estimated cost of the election.
The measure is classified as a "City Measure" under the Elections
Code. Elections Code Section 9280 allows the City Council to
direct the City Clerk to transmit a copy of the measure to the City
Attorney to write an impartial analysis of the measure not
E
exceeding 500 words. The analysis would be useful to the voters;
staff recommends that it be prepared.
Elections Code 9282 provides for principal arguments not exceeding
300 words and allows the City Council to file an argument for or
against a City measure. Staff recommends. that the Council give the
applicant or another party the opportunity to write the argument
in favor of the measure. If so, staff recommends that the Council
announce its intentions not to write the argument and direct staff
to relay that information to the applicant. The principal
arguments will be due on March 9 at 5:00 p.m. and the rebuttals (if
permitted- -see below) on March 19 at 5:00 p.m.
Elections Code 9285 authorizes the Council to permit rebuttal
arguments to be filed. Staff recommends that the Council do so.
If the Council agrees, no action is required; rebuttals will be
allowed because they have been allowed in recent elections.
However, if the Council does not want to allow rebuttals, it must
move to prohibit them on the same day on which the special election
is called.
Elections Code 9287 provides for the City Clerk to select the
arguments to be printed, if more than one is submitted, according
to an established priority.
NOTE: At its adjourned meeting of February 24, members of the City
Council expressed some concerns over the policy resolution
implementing Measure G. If the City Council wishes to review this
resolution, it should consider recommended actions (2) or (3).
FISCAL IMPACTS:
If actual costs of the election (including staff time) are greater
than $9,000, the applicant will be billed for the difference; if
less, he will be refunded the difference.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
CONSEQUENCES OF NOT ACTING ON RECOMMENDED NOTIONS:
If the resolution calling the election is not adopted and received
by the Registrar by March 6, the special election could not take
place in June.
FOLLOW UP ACTIONS:
Forward resolution to County Registrar of Voters by March 6.
ATTACHMENTS:
1. Resolution calling Election.
2. Resolution 96 -28 (Measure G Implementation Policy).
3. Staff Report dated May 7.
4. Measure G (full text).
5. Correspondence concerning Proposed :Election.
ATTACHMENT 1
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
ORDERING AND CALLING A SPECIAL MUNICIPAL ELECTION TO BE HELD
IN THE CITY OF SARATOGA ON JUNE 2, 1998; REQUESTING THE
SERVICES OF THE REGISTRAR OF VOTERS; SPECIFYING CERTAIN PROCEDURES
FOR THE ELECTION; AND PROVIDING FOR GIVING NOTICE OF ELECTION
RESOLVED, by the City Council of the City of Saratoga, County of
Santa Clara, State of California, as follows:
1. Pursuant to Elections Code Section 9222, a special election
shall be and is hereby ordered to be held in the City of
Saratoga on June 2, 1998, at which election there shall be
submitted to the qualified electors of the City the following
measure.
City of Saratoga
Measure Do the qualified electors of the City of YES
Saratoga approve the following?
NO
Shall the General Plan of the City of Saratoga be amended
by allowing an approximately 2.6 acre parcel of land
located at 13686 Quito Road to be redesignated from
General Plan land use designation "Residential Medium
Density Single Family (M- 10/4.35 dwelling units per
acre)" to land use designation "Community Facilities-
Quasi- Public Facilities."
2. Pursuant to Elections Code Section 10002, the City
Council hereby requests the Board of Supervisors of
Santa Clara County to make available the services
of the Registrar of Voters for the purpose of
performing the usual services necessary in the
conduct of the special election, including the
provision of election supplies and voter's
pamphlets.
3. The special election shall be held and conducted,
election officers appointed, voting precincts
designated, ballots printed, polls opened at 7:00
a.m. and closed at 8:00 p.m., ballots counted and
returned, returns canvassed, and all other
proceedings in connection with the election shall
be regulated and done by the Registrar of Voters of
the County of Santa Clara in accordance with the
provisions of law regulating such elections.
4. Principal arguments on the measure shall be
submitted to the City Clerk by 5:00 p.m. on March
9; rebuttal arguments, if authorized by the City
t M
Council, shall be submitted to the City Clerk by
5:00 p.m. on March 19.
5. The City Clerk be and hereby is authorized and
directed to publish a notice of the special
municipal election in the manner specified in the
Elections Code Section 12111.
The above and foregoing resolution was passed and adopted
at a regular meeting of the Saratoga City Council held
on the 4th day of March, 1998, by the following vote:
AYES:
NOES:
ABSENT:
ATTEST:
Mayor
Deputy City Clerk
ATTACHMENT 2-
RESOLUTION NO. 96 -28
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
ESTABLISHING POLICIES DETERMINING AND PROCESSING PROJECTS
REQUIRING A VOTE OF THE PEOPLE UNDER THE PROVISIONS OF THE LAND
USE ELEMENT OF THE GENERAL PLAN
(MEASURE G IMPLEMENTATION)
WHEREAS, on March 26, 1996, the voters approved a measure (Measure
G) to change the text of the Land Use Element of the General Plan
to require that certain amendments to said Land Use Element may
only be made by a vote of the people, and
WHEREAS, on April 23, 1996, the City Council did certify the
results of the March 26, 1996, election and adopted a resolution
incorporating the Measure G amendments into the Land Use Element,
and
WHEREAS, as a result of the adoption of said resolution the
amendments to the Land Use Element became effective on May 3, 1996,
and
WHEREAS, in order to establish policies to effectively implement
the change to the Land Use Element, the City Council did at a
regular adjourned meeting held on May 7, 1996 and at a regular
meeting held May 15, 1996, consider various proposals and
recommendations for the implementation of Measure G, and
WHEREAS, at the conclusion of its deliberations the City Council
did on May 15, 1996, by a series of votes adopt policies relating
to the implementation of Measure G.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Saratoga, as follows:
I. Staff is to use a two part test to determine if a project is
subject to Measure G. The first part of the test is to determine
if the proposed project property is currently located in one of the
General Plan Land Use Designations contained in that portion of the
Land Use Element of the General Plan covered by Measure G. If the
property is located in one of the affected General Plan Land Use
Designations then the staff will apply the second part of the test
to determine if the project proposes to 1) change a General Plan
Land Use Designation so that it would be subject to Measure G or,
2) increase specified densities or intensities which exceed the
limits set forth in the Land Use Element of the General Plan or, 3)
in the case of the Outdoor Recreation General Plan Land Use
Designation, involves no recreation facilities, or involves no
structures which are necessary to support the parks, or involves no
structures of particular historic value. If the project proposes
to either 1) change a General Plan Land Use Designation of the
property so that it would be subject to Measure G, or 2) increases
development density or intensity limits, except in the Outdoor
Recreation General Plan Land Use Designation, Measure G would
apply. If the project is in the Outdoor Recreation General Plan
Land Use Designation and proposes to create facilities which are
not recreational in nature, or which do not support the purposes of
the park, and involves no structures of particular historic value
then the project would be subject to Measure G.
2. If the staff determines a project is subject to Measure G it is
to prepare a report to the applicant, at the applicant's cost,
outlining the submittals required to complete applications for
project review, the applicant's right to have a project considered
or to have a General Plan amendment placed before the voters for
consideration, the costs for such requests, and the effect approval
of the amendment would have on future development of the property.
3. Applications for development which are determined to be subject
to the election requirements of the General Plan, as set forth in
Measure G shall, at the option of the applicant, either proceed to
election without further review, become subject to review by the
Planning Commission and City Council under current procedures, or
be withdrawn.
4. Administrative determinations as to a project's status under
Measure G may be appealed as currently set forth in Article 15 -90
of the Municipal Code.
5. The timing of elections required by Measure G shall be
determined by and the cost of the election paid for by the project
applicant, such costs to be determined by the Finance Director and
include all actual direct costs of the election and such indirect,
general and overhead costs as may be determined appropriate by the
Director of Finance in accordance with generally accepted
accounting principles.
6. The provisions of Measure G allowing the City Council, under
limited circumstances, to approve a redesignation of Measure G
protected land use designations, (e.g., by exception) are to be
considered only subsequent to the voters failing to approve an
amendment to the General Plan which would remove the condition
requiring an application for exception. Requests for exception
shall be submitted by separate application.
The above and foregoing resolution was passed and adopted by the
Saratoga City Council at a regular meeting held on the 5th day of
June, 1996, by the following vote:
AYES: Councilmembers Burger, Moran and Wolfe
NOES: None
ABSENT: Councilmember Tucker and Mayor-Jacobs
ATTEST:
Deputy City C rk
F: \memo \measureg.res
SARATOGA CITY COUNCIL ATTACHMENT 3
EXECUTIVE SUMMARY NO.
MEETING DATE: May 7, 1996
ORIGINATING DEPT. City Manager
AGl
CITY MGR.
SUBJECT: Measure G Implementation
Recommended Motion(s)
1. Accept the staff report.
2. Move to adopt a policy that applications for development which
are determined to be subject to the election requirements of the
General Plan, as set forth in Measure G, shall proceed directly to
an election without further review unless withdrawn at the request
of the applicant.
3. Move to confirm that administrative determinations as to a
project's status under Measure G may be appealed as currently set
forth in Article 15 -90 of the Municipal Code.
4. Move to adopt a policy that the timing of elections requested
under Measure G be determined by and paid for by the project
applicant, such costs to be determined by the Finance Director and
include all actual direct costs of the election and such indirect,
general and overhead costs as may be determined appropriate by the
Finance Director in accordance with generally accepted accounting
principles.
5. Move to adopt a policy that exceptions to Measure G are to be
considered only subsequent to the voters failing to approve an
amendment to the General Plan which would remove the condition
requiring an application for exception. Requests for exception
shall be submitted by separate application.
Report Summary
The report states that a simple test can determine whether a
project is subject to the Measure G standard, thus requiring an
election. The staff would initially conduct this test with its
determination subject to appeal under Title 15 -90 of the Code.
Applications which are determined to be subject to Measure G should
not be processed until the voters have approved an amendment to the
General Plan. Decisions related to the timing of elections for
projects subject to Measure G should be made by the applicant so
the applicant can present what the applicant feels is the best
presentation to the voters. The applicant should pay for the cost
of any election. Exceptions for housing element compliance and
regulatory taking should only be considered by the City Council if
the voters have rejected a proposal. separate application for
exception consideration should be reqired.
Fiscal Impacts ine provided full cost rec eery is approved by
the City Council. The cost of an election can vary from about
$4,000 to more. than $60,000 depending on the election date chosen.
Advertising. Noticing and Public Contact This subject was
discussed extensively at the Town Hall meeting on April 20th.
SONIC has been sent a copy of the staff report and a notice of this
meeting. Agenda for the meeting posted according to the law.
Conseguences of Not Acting on the Recommended Motions Staff will
have no guidance in the administration of projects under Measure G
and will have to handle applications as it deems appropriate.
Follow Up Actions The fee resolution will need to be amended to
reflect charging for the cost of elections and the cost for filing
a request for exception. Community Development Department staff
will need to be briefed on the decisions made by the City Council.
Attachments Memorandum dated May 7, 1996
MEMORANDUM
DATE: May 7, 1996
TO: City Council I'll I
FROM: Harry Peacock, City Manager
A V-41
SUBJECT: Measure G Implementation
Recommended Actions:
1. Accept the staff report.
2. Move to adopt a policy that applications for development which
are determined to be subject to the election requirements of the
General Plan, as set forth in Measure-G shall proceed directly..to
an election without further review unless withdrawn at the request
of the applicant.
3. Move to confirm that administrative determinations as to a
Project's status under Measure G may be appealed as currently set
forth in Article 15 -90 of the Municipal Code.
4. Move to adopt a policy that the timing of elections required by
Measure G be determined by and paid for by the project applicant,
such costs to be determined by the Finance Director and include all
actual direct costs of the election and such indirect, general and
overhead costs as may be determined appropriate by the Director of
Finance in accordance with generally accepted accounting
principles.
S. Move to a policy that exceptions to Measure G are to be
considered only subsequent to the voters failing to approve an
amendment to the General Plan which would remove the condition
requiring an application for exception. Requests for exception
shall be submitted by separate application.
Backcround:
On March 26, 1996, the voters of Saratoga passed Measure G, an
initiative measure, which requires that certain changes to the land
U86 element of the general plan may be made only by the voters. On
April 20, 1996, a Town Hall meeting was held at which the
implementation of Measure G was discussed by the staff, the City
Council, and the public. At that meeting the City Manager outlined
Measure G Implementation
Page 2
for those present the processes which he, the Community Development
Director and the City Attorney concluded are appropriate for
implementing Measure G. On April 23, 1996, the City Council acted
to certify the results of the election and to enact a resolution
placing the language of Measure G into the Land Use Element of the
General Plan. As a result Measure G became effective on May 3,
1996.
Discussion:
Determining Application of the Measure G Standard
In administering Measure G the first step is to determine whether
or not an application is subject to the Measure G requirement. A
two part test applies.
Only certain General Plan land use categories are subject to
Measure G.
These are:
1. Outdoor Recreation
2. Hillside Conservation Single Family
3. Very Low Density Single Family
4. Low Density Single Family
5. Medium Density Single Family and Its Associated
Subcategories of M -10, M -12.5, and M -15
6. Multi- family
7. P -D (Planned Development) Residential
The first part of the test is whether the property involved is
located in one of these General Plan land use designations, if it
is then it is subject to the Measure G requirement.
Measure G says only the voters may amend the Land Use Element of
General Plan to increase specified densities or intensities for the
designated land uses, or to change the land use designation from a
lower to a higher designation in terms of density or intensity,
except for the Outdoor Recreation land use designation. The
specific densities are:
1. Hillside Conservation Single Family -no more than 0.5
dwelling units per net acre.
2. Very Low Density Single Family -no more than 1.09 dwelling
units per net acre.
3. Low Density Single Family -no more than 2.18 dwelling units
per net acre.
4. Medium Density Single Family
M -10 -no more than 4.35 dwelling units per net acre.
M- 12.5 -no more than 3.48 dwelling units per net acre.
M -15 -no more than 2.90 dwelling units per net acre.
Measure G Implementation
Page 3
5. Multi family -no more than 14.5 dwelling units per net acre.
6. P -D (Planned Development) Residential -no more than 4.35 to
12.45 dwelling units per net acre.
An exception is made for "granny flats" which, under our zoning
ordinance, applies to some, but not all properties, depending on
their size.
The specific intensities are:
1. Hillside Conservation Single Family Maximum intensity of
buildings and impervious surface coverage 15,000 square
feet or 25% of site area, whichever is less.
2. Very Low Density Single Family- Maximum intensity of
buildings and impervious surface coverage: 35% of site
area.
3. Low Density Single Family Maximum intensity of buildings
and impervious surface coverage: 45% of site area.
4. Medium Density Single Family and Its Associated
Subcategories Maximum intensity of buildings and
impervious surface coverage 1s: 50 -60% of site area.
5. Multi- family Maximum intensity of building coverage: 40% of
site area.
6. P -D (Planned Development) Residential- Maximum intensity of
building coverage: 25 -35% of site area.
(Note that in the last two land use designation categories the
intensity standard changes from impervious surface coverage to
building coverage).
The second part of the test is whether the project would result in
an increase in density or intensity of General Plan land use (e.g.,
density of dwelling units per acre or placement of impervious
surfaces or buildings beyond the coverage limits set forth in the
various General Plan land use categories) if it does then it is
subject to the Measure G requirement.
For property under the Outdoor Recreation designation, the test to
apply is whether the development being proposed, 1) changes the
land use designation or 2) is consistent with the standard set
forth in the Open Space Element. This standard is recited on page
4 of Measure G:
"This subcategory consists of City or County parks or lands
designated for those uses. Only recreational facilities (i.e.
playground equipment, recreational courts, etc,), structures
necessary to support the parks or structures of particular
historic value are permitted in these areas. These sites are
considered to be of particular value for recreational
purposes. Some parks preserve significant vegetation features
such as Hakone Gardens and Villa Montalvo County Park."
Measure G Implementation
Page 4
If it is consistent with the standard, the project is not subject
to Measure G.
Administration of Measure G Standard
Processing Applications for Projects
Upon receipt of an application the staff will determine whether the
project is subject to the Measure G standard. If it is not then
the application would proceed through the process.
Staff currently reviews all applications for consistency with the
Zoning Ordinance and the General Plan. If the application is
inconsistent then it is not processed until it is consistent. This
requires either a change in the plans or the securing of a change
to the Zoning Ordinance and /or General Plan, or securing a variance
or a conditional use permit.
Under Measure G, variances or conditional use permits (which would
have the effect of allowing a different standard to apply as
relates to either use, density or intensity, i.e., coverage) would
no longer be available. The sole remedy would be to change the
General Plan through the election process.
Very few applications will be subject to the Measure G standard.
Currently no special notice is given that an application meets all
Code and General Plan requirements, this would not change.
We have considered the issue of how things are done now when
someone is requesting a change to the General Plan versus how
things would be done in the future. Currently, it is typical that
someone seeking a change to the General Plan will also file
associated applications related to the project. The reason, the
applicant expects the City will grant a General Plan amendment if
it likes the project. However, the City can not compel an
applicant to. apply for anything more than a General Plan Amendment.
Applications now travel together. This would no longer occur under
Measure G unless the basic Measure G question was delayed in terms
of ballot placement until the entire application process was
completed. If done any other way it is possible that applications
could be in mid process when an election is held on the basic
question of changing the land use designation.
What Measure G says is that density and intensity standards, "shall
not be amended to increase such densities or intensities unless
such amendment is approved by a vote of the people (emphasis
added). Measure G goes on to state that land, "may be designated
Measure G Implementation
Page 5
to a more intensive residential land use by the City Council
Pursuant to its usual procedures only if the City Council makes
each of the following findings:" (emphasis added), and then
discusses findings relating to housing element compliance and
unconstitutional taking of property. Measure G recognizes that it
no longer makes a difference (in terms of Planning Commission and
City Council decision making) whether a project is approved or
denied. Neither body can approve a General Plan change which would
affect the status of a Measure G impacted property, that can only
be done by another initiative or by the project being placed before
the electorate by the City Council.
Staff recommends no public hearings be conducted on a project until
the issue of Measure G applicability is determined. Review would
consist of a determination as to applicability only. Should the
staff determine an application is subject to the Measure G
standard, the applicant would be notified and given an opportunity
to appeal the staff determination to the Planning Commission. The
administrative appeal process is set forth in Article 15 -90 of the
Code. Should the Planning Commission determine the application is
subject to Measure G the applicant can either, 1) appeal. to the
Council, 2) request an election or 3) withdraw the application.
Should a question arise at the Planning Commission public hearing
as to the determination by staff that a project is not subject to
Measure G, the Commission would listen to the reasoning of the
staff and the reasoning of the person making the claim. Should the
Commission determine that the application is subject to Measure G,
then the applicant may either 1) appeal to the Council, 2) request
an election or 3) withdraw the application.
What happens to the application once a decision has been made that
the Measure G standard applies? The City Council should determine
whether to continue -to have the application processed (at the
discretion of the applicant) or whether to suspend proceedings on
the application until the matter has been settled by the voters.
If the process was allowed to continue any decision made on the
merits of the project would have no effect on whether a project
goes to the ballot. If proceedings are suspended and the voters
approve the change in the land use element the proceedings would
continue, if they do not the project must be withdrawn. If the
proceedings continue during the time scheduled for the election it
is possible that the election could take place before the
proceedings have concluded either in favor or in opposition to the
project, as has.been noted above.
It would appear that there is no advantage to either the applicant
or the City to have project review continue pending an election.
Indeed, the applicant might be disadvantaged by having his or her
application prejudged by the City before the voters have had their
say.
Measure G Implementation
Page 6
Placing a Project on the Ballot
Placing a project on the ballot is a decision which is made by the
City Council. Options available are to either, 1) determine when
a project is to go on the ballot or 2) determine to let the
applicant pick when the project is to go on the ballot. In both
cases it is recommended that the applicant pay the full cost of
placing the project before the voters).
As noted at the Town Hall meeting, the City is limited in the
number of times it can amend its general plan to four times a year.
This is a factor to consider when deciding whether to give the
applicant the choice to choose when a project would go on the
ballot. Allowing the applicant to choose could delay other general
plan changes being considered by the City which have no
relationship to the Land Use Element or Measure G. However, as
pointed out at the Town Hall meeting, it is possible to group
general plan amendments so as to avoid t:his.problem.
In weighing which option to recommend to the City Council, it is my
view that the likelihood of this problem occurring is extremely
rare. Therefore, it would be better for the applicant to be free
to chose his or her election date, as. best suits the applicants
purposes, including the consideration of cost.
Should the City Council determine it wishes reserve the decision
for itself it has the following options:
1) determine that the measure must wait until the next general
City election. These occur only in November of even
numbered years.
2) determine. that the measure
election. This could mean tl
stand alone election or one
another election being held
Saratoga. This is similar
placed on the ballot.
can proceed as a special
hat the election is either a
which can be combined with
which covers all voters in
to the way Measure G was
Remember, the applicant can always attempt to get the measure
placed on the ballot through the initiative process, bypassing the
application process and the determination process entirely. In
this case the City would bear the cost of the election should the
City Council decide not to enact the ordinance as presented by the
petitioners, but rather require the matter to be determined by the
voters.
Dealing with 8sceptions
The final issue to consider is the question of when to deal with
the housing element or regulatory taking exceptions. As stated in
Measure G Implementation
Page 7
Measure G, the City Council can make exceptions if it makes certain
findings regarding either the need to fulfill the objectives of the
housing element, should the City have an approved one, or to
prevent a regulatory taking of the property. In my view this
decision needs to be made by the Council if, and only if, the
voters reject the proposed change to the land use designation,
density or intensity. If the voters approve the change then the
decisions and findings do not have to be made because the outcome
of the election have cured the condition. Should the voters fail
to approve the proposed change to the General Plan, the applicant
could then, and only then, apply for an exception, as provided in
Measure G.
Conclusions and Recommendations
A simple test can determine whether a project is subject to the
Measure G standard, thus requiring an election. Staff would
initially conduct this test with its determination subject to
appeal under Title 15 -90 of the Municipal Code. Applications which
are determined to be subject to Measure G should not be processed
until the voters have approved an amendment to the General Plan.
Decisions related to the timing of elections for projects subject
to Measure G should be made by the applicant so the applicant can
present what the applicant feels is the best presentation to the
voters. The applicant should pay for the cost of any election,
including staff, indirect, administrative and overhead costs as
determined by the Finance Director in accordance with generally
accepted accounting principles. Exceptions for housing element
compliance and regulatory taking should only be considered by the
City Council if the voters have rejected a proposal. A separate
application for seeking an exception should be required.
ATTACHMENT 4
TO THE HONORABLE CIMK OF THE CITY OF SARATOGA:
We, the undersigned, re iswed and Qualified voters of the City of Saratoga, hereby propose an
ordsnaaoe to amend the City of Saratoga General Plan. we petition you to submit the same to the
City Council of the City of Saratoga for its adoption without change, or for rejection and
submission of the same to the voters of the City of Saratoga at a special election. In the event
that the initiative petition is not sued by the number of voters requirel Elections Code
section 9214 and the City Council of the City of Saratoga does not adopt the ordinance without
change, we petition you to submit the ordinance to amend the City of Saratoga General Plan to
the voters of the City of Saratoga at then= regular municipal election.
AMENDMENT TO THE CITY GENERAL PLAN REQURING VOTE OF THE PEOPLE IN
ORDER TO INTENSIFY EXISTING LAND USE DESIGNATIONS FOR ALL LANDS
DESIGNATED ESIDENTIAL OR "OUTDOOR RECREATION"
The people of the City of Saratoga do hereby ordain as follows:
A. The protection of the character of existing low density residential neighborhoods
and outdoor recreational open space areas in the City of Saratoga is of critical importance to
Saratoga residents. The City was founded as a semi -rural residential community and most
residents moved here because of this distinctive feature. Saratoga remains unique among South
Bay cities because of its country atmosphere and open space areas, its majestic trees, an
unusually low crime rate, and quiet neighborhoods free of or only minimally affected by retail,
commercial and off ee development.
par iof16
B. In recent years, however, the very attributes that make Saratoga so desirable have
become threatmed.. The City Council is under strong and unceasing pressure from developers to
convert residential and open space lands to retail commercial or high density residential
developments. Proposals for more intensive development in residential neighborhoods are now
regularly before the Chy, almost certainly some of these well be granted.
C. The opening of the Route 85 freeway through Saratoga -may also dramatically
increase development presacrer in Saratoga. Nearly opened freeway corridors typically undergo an
i�ea�ificetion of commercial, industrial and high density residential development.
D. The unique character and quality of life of City residents depend on the protection
of Saratoga's residential neighborhoods and recreational open space areas. This initiative, if
approved by the voters, will p imde this assurance by giving greater stability to the City's General
Plan, spacfying that general Plan provisions essential to the protection of the residential and
recreational open space areas in the City can be amended or repealed only by the voters of-the
City of Saratoga. In particular, the initiative requires, with certain exceptions, a vote of the
people to permit: (1) the redesignation of resideatial lands to commercial, industrial or other land
use designations, (2) an increase of densities. or intensities of residential land use, or (3) the
rod in, ignation of recreational open space lands to other land use designations. This initiative does
not affect the City's casting regulations that authorise the creation of second dwelling units. Nor
does the initiative interfere with the City's obligation under state law to revise the Housing
Element of the General Plan every five years.
E. The Land Use Element of the City of Saratoga General Plan, adopted May 4. IM
as amended through August 7, 1995 (herexnaft, "City's Land Use Element sets forth policies
that protect the character of Saratoga's readentW neighborhoods, including the following:
Pap 2of10
'Z,U.8.0 Affirm that the City shall continue to be predominantly a community of single
family detached residences.
LU.8:17 Faostiu4B non-developed sites zoned single-family detached residential
should remain so designated."
This initiative saves to fiutbw the propose rmderlymg the foregomg policies.
F. The Cat's Land Use Element establishes development standards for residential
land use in sic subcategories (using the term "DU" to refer to dwelling units), as follows:
"A. Hillside Conservation Single Family Maximum density of .5 DU/net acre
or 1.55 peoplelac ee. Maximum intensity of building and impervious surface
coverage: 15,000 square feet or 25% of site area, whichever is less.
B. Very Low Density Single Family Maximum density of 1.09 DU/net acre
or 3.38 people/acre. Ma dmum intensity of budding and impervious
surface coverage: 35% of site area
C. Low Density Single Family Maximum density of 2.18 DU /net acre or
6.76 people/acre. Maximum intensity of buildng and impervious surface
coverage: 45% of site area.
D. Medium Density Single Family
1. M-10 ma)amiun density of 4.35 DU/net acre or 13.5 people/acre.
2. M-12,5 maximum density of 3.48 DU/net acre or 10.8
people /acre.
3. M-15 mwdmnum density of 2.90 DU/net acre or 9.0 people/acre.
In all uses above, the maxonnrrn intensity of building and impervious surface
coverage is: Me- 60' /o of site area.
E. Multi-bm* Maximum density of 14.5 DU/net in or 2745 peopl%ee.
Mwomum intensity of building coverage: 40' /o of site area.
F. P -D (Planned DeMopmeat) Residential 4.35 to 12.45 DU/net acne or
13.5 to 38.6 peopldacre. Maximum intensity ofbuilding coverage: 25%
35 of site area. All projects proposed on sites with this designation shall
require use permit approval as provide for in Article 16 of the zoning
ordinance.
Pap 3df0
It should be noted that any discussion of the number of people per acre is
meant to act as a limit to family size or maximum number of people that would be
permitted to live on a site. The population densities given are meant only to act as
a guide to the average number of people hIWy to occupy a given area."
G. The Open Space Element of the Saratoga General Plan declares that the City
should, where possible, improve the adsting inventory of local public park and recreation
i>cilities. In the face of increasing development pressures within the City, it is essential that the
City, at a mimmum aff rm its intention to mm min its existing recreational open space resources.
The City's Open Space Element sets forth policies that call for the protection of SaratogWs
outdoor recreation open space lands, inhaling the followbW
"Preserve, through a variety of methods, as mach as possible of the open space areas
dmnl)ed in the Open Space Element for visual greenbelts, conservation and management
of environmental resources, public heahh and safely protection and for rec i onal use."
Further, the C y's Land Use Element establishes devdopmeat standards for the outdoor
recreation open space subcategory of open apace lands as follows:
"Outdoor recreation This subcategory consists of City or County parks or lands
designated for those uses. Only recreational f to ities (.e. playground equipment,
recreational courts, etc.), structures necessary to support the parks or structures of
particular historic value are permitted in these areas. These sites are considered to be of
particular value for recreational purposes. Some parks preserve significant vegetation
A such as Hakone Gardens and Villa Montalvo County Park."
This initiative serves to finther the purpose underlying the foregoing policies.
K The purpose of this initiative a to ensure that residential lands are not
uaeneessadly converted to higher density residential, comm==1 or industrial land use
designations and to protect the City's existing recreational open space resourcxs. Accordingly,
the initiative ensures that until December 31, 2025, the foregoing provisions of the Citys Land
Use Element governing building densities and intensities on residential lands may not be changed
Pap 4 of 10
except by vote of the people to increase the maximum densities and intensities stated. In addition,
the initiative provides that any lands designated as 'ode Conservation Single Family," "Very
Low Density Single Family," %aw Density ShWe Family," "Medium Density Single Family,"
%Iulti- Family," "P -D (Planned Development)," or "Outdoor Recreation" by the Citys Coal
Plan and amendments tberew through August 7, 1995 will remain so designated until December
31, 2025 unless the land is redesigned by the City.Councd pursuant to-the procedures set forth
in this initiative. or redesignated to another land use category by vote of the people.
A This Initiative hereby reaffirms and readopts, until December 31, 2025, the
provisions of the Land Use IIemeat of the City of Saratoga General Plan adopted in 1983 as.
amended through August 7, 1995 specifying ma>omnm densities and intensities of uses permitted
in the City's residential subcategories, which provisions are set forth in their entirety in finding F
of Section 1 of the initiative. In addition, the initiative hereby reaffirms and readopts, until-
December 31, 2025, the 'Side Conservation Single Family," "Very Low Density Single
Family," wLow Density Single Family," "Medium Density Single Family," "Multi- Family," and "P-
D (Planned Development)" designations ofthe City of Saratoga General Plan and amendments
thereto through August 7, 1995. Further, the following text is added as the last paragraph of the
"Residential" section of the City of Saratoga General Plan Land Use Element adopted in 1983 as
amended through August 7, 1995, at page 3-2:
"Limitations on General Phis Amendments Rdating to 'Residential' Iatads.
1. Until December 31,• 2025, the foregoing provisions governing ma>omum
building density and intensity for lands designated "Hillside Conservation
Single Family," "Very Low Density Single Family," "Low Density Single
Pane 5 of 10
Family,' We&= Density Single Family," "Multi- Family," and "P -D
(Planned Development)" shall not be amended to increase such densities or
intensities unless such amendment is approved by vote of the people.
2. All lands designated "Hillside Conservation Single Family," "Very Low
Density Single Family," %ow Density Single Family," Medium Density
Single Family," Muni- Family," or'P D (Planned Development)" by the
City of Saratoga General Plan and amendments thereto through August 7,
1995 shall remain so designated until December 31, 2025, unless said land
is redesignated to another general plan land use category by vote of the
people, or redesignated by the City Council pursuant to the procedures set
forth in subsections 3 and 4 below.
3. Except as provided in subsection 4 below, land designated by the City of
Saratoga General Plan as "Hillside Conservation Single Family," Way
Low Density Single Family," "Low Density Single Family," "Medium
Density Single Family," 'Multi- Family," or "P -D (Planned Development)"
maybe redesignated to a more intensive residential land use by the City
Council pursuant to its usual procedures only if the City Council makes
each of the following findings:
a. The proposed redesignation is essential for the Housing Element to
be in substantial compliance with state law, and no other feasible
redesigostiion (mchiding, but not limited to, redesignation of lands
designated for non residential uses) or measures other than the
proposed redesignation are available to achieve such compliance
that would involve less intensive use of the land to be redesignated;
and
Pap 6 of 19
b. The Housing Element of the City's General Plan is in substantial
compliance with state law, and the state Department of Housing
and Community Development has found such compliance.
4. band designated by the City of Saratoga General Plan as "Hillside
Conservation Single Family," "Very Low Density Single Family," "Low
Density Single Family," "Medium Density Single.Family "Multi Family,"
or
7 P -D (Planned Development)" may be redesignated to another land use
category by the City Council if each of the following conditions are
satisfied:
a The City Cannel maims a £ending that the application of subsection
2 of this policy on limitations on General Plan Amendments
Relating to Residential' T ands" would constitute as
unconstitutional taiang of the landowner's property, and
b. In permitting redesigaabion, the City Council allows additional land
uses only to the minimum extent necessary to avoid said
unconstitutional taldng of the landowner's property, and protects to
the maudmuum extent possible the character of immediately
surrounding residential neighborhoods."
B. This Initiative hereby rrssft= and readopts, until December 31, 2025, the
"Outdoor Ranabon" designations of the City of Saratoga General
Plan and amendments thereto through August 7, 1995. Further, the following text is added as
Paragraph G of the "Open Space" section of the City of Saratoga General Plan Land Use El®ent
Pa=t 7 of 10
adopted in 1983 as amended through August 7, 1995, at page 3-4:
"I�mitationa on General Plan Amendments Relating to 'Outdoor Recreation
lands.
All lands designated "Outdoor Recreation" by the City of Saratoga Genera
Plan and amendments thereto through August 7, 1995 shall remain so
designated until December 31,2M5, unless said land is redesignated to
another general plan lead use category by vote of the people, or
redesignated by the City Council pursuant to the procedures set forth in
subsections 2 and 3 below.
2. Except as provided in subsection 3 below, land designated "Outdoor
Recreation" by the City of Saratoga General Plan and amendments thereto
through August 7, 1995 may be redesignated to residential land use by the
City Council pursuant to its usual procedures only if the City makes each of
the following findings:
L The proposed amendment is essential for the Housing Element to
be in substantial compliance with State law, and no other feasible
designation (mcludmg, but not limited to, redesignation of lands
designated for non residential uses) or measures other than the
Pi oposed redesignation are available to achieve such compliance
that would involve a less intensive land use of the land to be
redesignated; and
b. The Housing Element of the Cit3es General plan is in substantial
compliance with state law, and the state Department of Housing
and Community Development has found such substantial
Iiie O
Pap a di o
3. Land designated by the City of Saratoga General Plan as "Outdoor
Recreation" may be redesignated to another land use category by the City
Council if each of the following conditions are satisfied:
L The City Council makes a finding that the application of subsection
1 of this policy on 11mitations on General Plan Amendments
Relating to `Outdoor Recreation! Lauds" would constitute an
rmconstitutional taking of the landowneewproperty; and
b. In permitting ron, the City Council allows additional land
uses only to the miniamrm aim necessary to avoid said
rmconstitudonal talons of the landowneds property, and protects to
the mmmum cleat possible the character of the immediately
surr'otnrdiRB residential neighborhoods."
A. Upon the effective date of this initiative, the provisions of Section 2 of the
initiative are inserted into the Land Use IIement of the City of Saratoga General Plan as an
amen dment thereof amept that if the four a of the mandatory dements of the general
plan permitted by state law for any given calendar year have aheady been utilized in 1996 prior to
the effective date of this initiative, this general play amendment shall be the first amendment
inserted in the City's General Plan on January 1, 1997. At such time as this general plan
amendment is inserted in the City General Plan, any provisions of the City Zoning Ordnance, as
reflected in the ordinance itself or the Cily of Saratoga ?.onieg Map, inoonsistent with that
amendment shall not be enforced to the ectmt of the inconsistency.
B. The provisions of this initiative and the terms it adds to the ChYs General Plan
shall supersede any conflicting provisions of the Cmeral Plan and Zoning Ordinance that may be
enacted by the City Council between the date this initiative is filed with the City and the effective
Pap 9 arse
date of the initiative. Upon the effective date of the initiative, aD general plan amendments,
rezonings, specific plans, tentative or final aMivision maps, conditional use permits, building
permits and other ministerial and discretionary entitlements for use not yet approved or issued
shall be approved or issued only if consistent with the policies and provisions of this initiative.
This initiative shall not apply to any development project which has obtained as of the
effective date of the initiative a vested right pursuant to state law.
If any portion of this initiative is declared invalid by a court, the remaining portions are to
be considered valid.
This initiative may be amended or repealed only by the voters of the City of Saratoga at a
City election.
82y
1 3 S 1(os&4 op.
Saratoga, CIE 9s070
E.Im-es Shaw
8• ay 95 B :Lti -4
#//o C harm) Gds l�1ay I C)
J
cAF Qso�o
Page 10 at 10
ATTACHMENT 5
09UT o0 0&MZ52�1VQ)Q
13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070 (408) 868 -1200
COUNCIL MEMBERS
February 13, 1998
Jean -Paul d'Elia
Barry Swenson Builder
701 North First St.
San Jose CA 95112
Dear Mr. d'Elia:
Stan Bogosian
Paul E. Jacobs
Gillian Moran
Jim Shaw
Donald L. Wolte
Thank you for your letter dated February 10 concerning a Measure
G election.
We will be able to place this measure on the ballot of June 2,
1998, if we receive payment for the election by February 20.
My estimate of the charges is $9,000.00. Please submit to me a
check in this amount made out "City of Saratoga" by February 20.
We are unable to 'determine the exact costs of the election until
we receive the bill from the Registrar. That will probably be in
late June or early July. If the actual cost is more, we will bill
you for the difference. If less, we will issue you a refund.
There are no other specific requirements, but we may need to
discuss the exact wording of the measure with you at a later time.
For your information, the question that will be on the ballot is
whether the General Plan will be amended to allow for consideration
of this project. If the voters approve the General ,Plan amendment,
the project will still have to proceed through the normal review
process. There is no guarantee that the project will be approved.
Please let me know if you have any questions.
Sincerely,
I 4_""
Grace E. Cory
Deputy City Clerk
cc: City Manager
City Attorney
PfV !P? 1, pn recvc1eC paDB:
a�
oQRRV SW
February 10, 1998
Betsy Cory
City Clerk
City of Saratoga
13777 Fruitdale Ave.
Saratoga, CA 95070
RE: June Vote Measure G
Dear Betsy:
BUILDE
1
This letter is in response to a letter from James Walgren dated February 6, 1998, stating
that Barry Swenson Builders proposed senior assisted living project located at 13686
Quito Road is subject to Measure G.
At this time we would like to formally submit to you our request to be placed on the June
2, 1998 ballot. In addition to our request to be placed on the June ballot, we would like to
obtain the following items, so we may proceed with this process:
A schedule of fees
An agenda of submittal requirements
Any other such necessary items
Thank you for your assistance in this matter. If you have any questions, please fell free to
call me at any time. My direct phone number is (408) 938 -6303.
Sincerely,
Je Elia
S nson Builder
cc: Chris Mahoney
09UT go 0&MZUQX5ek
13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070 (408) 868- 1200
COUNCIL MEMBERS
February 6, 1998
Jean -Paul d'Elia
BARRY SWENSON BUILDERS
710 North First Street
San Jose, CA 95112
Re: Measure G Determination
Dear Mr. d'Elia:
Stan Bogosian
Paul E. Jacobs
Gillian Moran
Jim Shaw
Donald L Wolfe
This is in response to your letter dated January 7, 1998 regarding the applicability, and requirements of,
Measure G to a proposed assisted senior living project located at 13686 Quito Road, at the southeast
intersection of Quito Rd. and Highway 85.
Based on the information and project description contained in your attached letter, it is my determination that
the proposal would be subject to the provisions of Measure G. My decision is based on the following:
The proposal for 80 to 120 senior residential dwelling units on this 2.6 acre parcel is a substantial
increase in intensity and density of development from the maximum permitted density of 11 dwelling units
per the existing M -10 (Residential- Medium Density/4.35 dwelling units per acre) General Plan land use
designation.
The residential units constitute independent dwellings and would therefore be considered a multiple
family residential development.
Though Saratoga's Zoning Ordinance permits senior housing /multiple family developments in single
family zoning districts, through the granting of a Conditional Use Permit, the General Plan designation for
the property would need to be changed from Residential- Medium Density to Quasi Public Facility to allow
this density.
Measure G was adopted specifically to address potential increases in land use density and General Plan
designation amendments to accommodate such density increases.
Per Resolution No. 96-28 adopted by the Saratoga City Council on June 5, 1996, administrative
determinations as to a project's status under Measure G may be appealed as currently set forth in Article 15-
90 of the Municipal Code. You also have the option to either proceed to election without further review or to
be subject to review by the Planning Commission and City Council under current procedures. Please be
advised that you must submit a request in writing to the City Clerk of either an election or processing of the
application first.
Printed on recycled paper
Measure GDeteanina6on
Page Two
Your letter also describes a potential three -story structure, which you note may have to be modified based on
Saratoga's zoning regulations. A two -story structure of 26 ft. in height is the ma)amum permitted in Saratoga's
residential zoning districts. The height restriction may be modified through the Conditional Use Permit
process, but the story restriction may not.
If you have any additional questions regarding this matter, please do not hesitate to call me at (408) 868.
1232. You should contact Betsy Cory at (408) 868 -1269 regarding election submittal requirements and costs.
Sincerely,
mes Walgren, AICP
Community Development Manager
cc: Mayor and City Council
Lary Perlin, City Manager
Michael Riback, City Attorney
Betsy Cory, Deputy City Clerk
enc.
I t
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO.
MEETING DATE: March 4,1998
ORIGINATING DEPT.: City Manager's Office
AGENDA ITEM V
s
CITY MANAGER
SUBJECT: Agreement for Professional Services: Interim Finance Director
Recommended Motion(s)
Approve the proposed agreement (attached) with Oliver L. Wright, CPA, to serve as Interim Finance
Director.
Report Summary
As the City moves into the second phase of its reorganization, and pending the completion of the
recruitment and selection process for a permanent Finance Director, it is necessary to retain the
services of an interim Finance Director to provide close oversight of the Finance Department's
operations. Staff is requesting City Council's approval of an agreement with Oliver Wright, CPA, in
order to secure these interim services.
Background:
Over the past few weeks, the City Manager and Interim Assistant City Manager jointly interviewed
candidates who might offer the expertise to assist the City by providing these key interim financial
oversight services. While each candidate presented fine credentials, either the organizational fit was
less than ideal or the contractual rate was higher than the City preferred to pay. On Tuesday, February
24, 1998, an interview was conducted with Oliver Wright, who struck both interviewers as a very well-
qualified professional who would satisfy the needs of the organization at this point in time.
Discussion:
As reflected in Oliver Wright's resume (attached), his professional experience is interestingly varied
with solid grounding in fiscal and information system arenas. He currently works for the West Valley
Sanitation District on a part time basis, so his availability to the City of Saratoga is immediate. Mr.
Wright is prepared to work for the City three to four days a week, which dovetails nicely with the part
time accountant's services currently provided by the City's auditor, Maze Associates. Mr. Wright's
hourly rate is proposed to be $65 per hour. He does not plan to apply for the position on a permanent,
full time basis.
Fiscal Impacts:
If Mr. Wright is retained through the end of June 1998 (which would allow some time for transition
work with the permanent Director), his fees should not exceed $35,000.
Follow Up Action(s):
Execute the agreement with Oliver L. Wright, CPA.
Consequences of Not Acting on Recommended Motion(s):
The Finance Department would lack day to day guidance and therefore operate under less than optimal
conditions. In addition, the backlog of year -end and daily technical work would become more difficult
to tackle, and finally, the quality of preparation for upcoming budget and annual audit processes would
be diminished.
Attachment(s):
Proposed Agreement Between City of Saratoga and Oliver L. Wright, CPA
Resume for Oliver L. Wright, CPA
2
f f.'
AGREEMENT
BETWEEN
CITY OF SARATOGA
AND
OLIVER L. WRIGHT, CPA
FOR
PROFESSIONAL SERVICES
THIS IS AN AGREEMENT MADE AS OF 19 BETWEEN CITY OF
SARATOGA (hereinafter referred to as City), and OLIVER L. WRIGHT, CPA (hereinafter
referred to as Consultant). The parties agree as follows:
ARTICLE 1 DUTIES
Consultant agrees to exercise special skill to accomplish the following results:
1.1 Assistance in posting and maintaining the City's accounting records and
preparing related financial reports.
1.2 Assistance in computer matters related to the City's financial records.
1.3 Assistance in preparation for the annual audit by independent certified public
accountants.
1.4 Preparation of the City's Annual Report of Financial Transactions to the State
Controller.
1.5 Assistance in preparation and update of the City's budget.
1.6 Other accounting related activities as requested by the City Manager or his /her
disignee.
1
I
ARTICLE 2 COMPENSATION
In consideration for Consultant accomplishing said duties, City agrees as follows:
2.1 A rate of $65.00 an hour plus cost of materials needed to accomplish said
duties.
2.2 The hourly rate may be increased on the anniversary date of the contract by the
lesser of the annual cost of living increase (based upon the Urban Wage Earners
April -April CPI Index for San Francisco Oakland -San Jose) or 5 upon approval
of the City Manager.
2.3 Consultant shall submit statements for services rendered. City will make prompt
payments within 30 calendar days in' response to Consultant's statements.
ARTICLE 3 TERM
3.1 The term of this contract shall be from date of execution until termination by
either party in accordance with Article 13.
ARTICLE 4 CITY'S RESPONSIBILITIES
City will do the following in a timely manner so as not to delay the services of
Consultant.
4.1 Provide Consultant a suitable workspace and area to store accounting
records.
4.2 Furnish to Consultant all financial records necessary to accomplish duties.
4.3 Arrange for access and make all provisions for Consultant to enter upon public
and private property as required for Consultant to perform services hereunder.
4.4 Provide routine accounting related clerical assistance to Consultant.
4.5 Bear all costs incident to compliance with the requirements of this section.
2
ARTICLE 5 STANDARD OF CARE
5.1 Consultant shall exercise the same degree of care, skill, and diligence in the
performance of the services as is ordinarily provided by a professional consultant
under similar circumstance and Consultant shall, at no cost to City, re- perform
services which fail to satisfy the foregoing standard of care.
ARTICLE 6 SUBCONTRACTING
6.1 No subcontract shall be awarded by Consultant until prior written approval is
obtained from the City.
ARTICLE 7 OWNERSHIP OF DOCUMENTS
7.1 All work products, data, reports, files, estimate and other such information and
materials (except proprietary computer programs, including source codes
purchased or developed with Consultant monies) as may be accumulated by
Consultant to complete services under this Agreement shall be owned by the City.
7.2 Consultant may maintain custody of working papers, data, and analysis
related to this contract. Contractor shall make access thereto available to the City
at all reasonable times the City may request. City may make and retain copies for
information and reference.
ARTICLE 8 RECORDS OF LABOR AND COSTS
8.1 Consultant shall maintain records of labor and costs used in claims for
compensation under this Agreement. Records shall mean a contemporaneous
record of time for personnel; a methodology and calculation of the Multiplier for
fringe benefits and indirect costs; and invoices, time sheets, or other factors used
as a basis for determining other nonlabor charges. These records must be made
available to the City upon reasonable notice of no more than 48 hours during the
period of the performance of this Agreement.
8.2 Consultant's records of all costs used in claims for compensation under this
Agreement shall be available to City's accountants and auditors for inspection and
verification. These records will be maintained by Consultant and made reasonably
accessible to the City for a period of three (3) years after the period of
performance.
3
J
ARTICLE 9 INDEPENDENT CONTRACTOR
Consultant undertakes performance of the Services as an independent contractor
and shall be wholly responsible for the methods of performance. City will have
no right to supervise the methods used, but City will have right to observe such
performance. Consultant shall work closely with City in performing Services under this
Agreement.
ARTICLE 10 LIABILITY AND INDEMNIFICATION
10.1 Having considered the risks and potential liabilities that may exist during the
performance of the Services, and in consideration of the promises included herein,
City and Consultant agree to allocate such liabilities in accordance with this Article
12. Words and phrases used in this Article shall be interpreted in accordance with
customary insurance industry usage and practice.
10.2 Consultant shall indemnify and save harmless and defend the City and all of their
agents, officers, and employees from and against all claims, demands, or cause of
action of every name and nature arising out of negligent error, omission, or act of
Consultant, its agents, servants, or employees in the performance of its services
under this Agreement.
10.3 In the event an action for damages is filed in which negligence is alleged on the
part of City and Consultant, Consultant agrees to defend City. In the event City
accepts Consultant's defense, City agrees to indemnify and reimburse Consultant on
a pro rata basis for all expenses of defense and any judgement or amount paid by
Consultant in resolution of such claim. Such Piro rata share shall be based upon a
final judicial determination of negligence or, in the absence of such determination,
by mutual agreement.
10.4 Consultant shall indemnify City against legal liability for damages arising out of
claims by Consultant's employees. City shall indemnify Consultant against legal
liability for damages arising out of claims by City's employees.
10.5 Upon completion of all services, obligations and duties provided for in the
Agreement, or in the event of termination of this Agreement for any reason, the
terms and conditions of this Article shall survive.
4
I
ARTICLE 11 COMPLIANCE WITH LAWS
In performance of the Services, Consultant will comply with applicable regulatory
requirements including federal, state, and local laws, rules, regulations, orders, codes,
criteria and standards. Consultant shall procure the permits, certificates, and licenses
necessary to allow Consultant to perform the Services.
ARTICLE 12 NONDISCLOSURE OF PROPRIETARY INFORMATION
Consultant shall consider all information provided by City and all reports, studies,
calculations, specifications, and other documents resulting from the Consultant's
performance of the Services to be proprietary unless such information is available from
public sources. Consultant shall not publish of disclose proprietary information for any
purpose other than the performance of the Services without the prior written authorization
of City or in response to legal process.
ARTICLE 13 TERMINATION OF CONTRACT
13.1 The obligation to continue Services under this Agreement may be terminated by
either party upon seven days written notice in the event of substantial failure by the
other party to perform in accordance with the terms hereof through no fault of the
terminating party.
13.2 City shall have the right to terminate this Agreement or suspend performance
thereof for City's convenience upon written notice to Consultant, and Consultant
shall terminate or suspend performance of Services on a schedule acceptable to
City. In the event of termination of suspension for City's convenience, City will pay
Consultant for all services performed and costs incurred including termination or
suspension expenses. Upon restart of a suspended project, equitable adjustment
shall be made to Consultant's compensation.
13.3 Consultant shall have the right to terminate this agreement upon adequate written
notice to the City. In the event of termination under this subsection, Consultant
agrees to complete any current projects and assist in the transition to City staff or
other parties designated by the City.
ARTICLE 14 UNCONTROLLABLE FORCES
14.1 Neither City nor Consultant shall be considered to be in default of this
Agreement if delays in or failure of performance shall be due to uncontrollable
forces, the effect of which, by the exercise of reasonable diligence, the
nonperforming party could not avoid. The term "uncontrollable forces" shall mean
any event which results in the prevention or delay of performance by a party of its
5
obligations under this Agreement and which is beyond the control of the
nonperforming party. It includes, but is not limited to, fire, flood, earthquake,
storms, lightning, epidemic, war, riot, civil disturbance, sabotage, inability to procure
permits, licenses, or authorizations from any state, local, or federal agency or person
for any of the supplies, materials, accesses, or services required to be provided by
either City or Consultant under this Agreement, strikes, work slowdowns or other
labor disturbances, and judicial restraint.
14.2 Neither party shall, however, be excused from performance if nonperformance is
due to uncontrollable forces which are removable or remediable, and which the
nonperforming party could have, with the exercise of reasonable diligence, removed
or remedied with reasonable dispatch. The provisions of this Article shall not be
interpreted or construed to require Consultant or City to prevent, settle, or
otherwise avoid a strike, work slowdown, or other labor action. The nonperforming
party shall, within a reasonable time of being prevented or delayed from
performance by an uncontrollable force, give written notice to the other party
describing the circumstances and uncontrollable forces preventing continued
performance of the obligations of this Agreement. The Consultant will be allowed
reasonable negotiated extension of time or adjustments for City initiated temporary
stoppage of services.
ARTICLE 15 MISCELLANEOUS
15.1 A waiver by either City or Consultant of any breach of this Agreement shall not be
binding upon the waiving party unless such waiver is in writing. In the event of a
written waiver, such a waiver shall not affect the waiving party's rights with respect
to any other or further breach.
15.2 The invalidity, illegality, or unenforceability of any provision of this Agreement, or
the occurrence of any event rendering any portion or provision of this Agreement
void, shall in no way effect the validity or enforceability of any other portion or
provision of the Agreement. Any void provision shall be deemed severed from the
Agreement and the balance of the Agreement shall be construed and enforced as if
the Agreement did not contain the particular portion or provision held to be
void.
C
I
ARTICLE 16 INTEGRATION AND MODIFICATION
16.1 This Agreement (consisting of pages 1 to 8), together with all Task Orders executed
by the undersigned, is adopted by City and Consultant as a complete and exclusive
statement of the terms of the Agreement between City and Consultant. This
Agreement supersedes all prior agreements, contracts, proposals, representations,
negotiations, letters, or other communications between the City and Consultant
pertaining to the services, whether written or oral.
16.2 The Agreement may not be modified unless such modifications are evidenced in
writing signed by both City and Consultant.
ARTICLE 17 SUCCESSORS AND ASSIGNS
17.1 City and Consultant each binds itself and its directors, officers, partners, successors,
executors, administrators, assigns and legal representatives to the other party to
this Agreement and to the partners, successors, executors, administrators, assigns,
and legal representatives of such other party, in respect to all covenants,
agreements, and obligations of this Agreement.
17.2 Neither City nor Consultant shall assign, sublet, or transfer any rights under or
interest in (including, but without limitation, monies that may become due or
monies that are due) this Agreement without the written consent of the other,
except to the extent that the effect of this limitation may be restricted by law.
Unless specifically stated to the contrary in any written consent to an assignment,
no assignment will release or discharge the assignor from any duty or responsibility
under this Agreement. Nothing contained in this paragraph shall prevent consultant
from employing such independent consultants, associates, and subcontractors as he
may deem appropriate to assist him /her in the performance of the Services
hereunder and in accordance with Article 6.
17.3 Nothing herein shall be construed to give any rights or benefits to anyone other
than City and Consultant.
ARTICLE 18 EXCEPTIONS
None.
7
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as of
the day and year first above written.
CITY OF SARATOGA
0
OLIVER L. WRIGHT, CPA
By:
Oliver L. Wright, CPA
Date: Date: I.1Z 6 -98
CITY OF SARATOGA
LEGAL COUNSEL
Date:
s
MINUTES l
SARATOGA CITY COUNCIL A
TIME: Wednesday, February 18, 1998 6:30 p.m.
PLACE: Civic Theater, 13777 Fruitvale Ave.
TYPE: Regular Meeting
SPECIAL MEETING
Reception to unveil new photographs of City Council 6:30 p.m.
City Manager's Office
REGULAR MEETING
7:35 Pledge of Allegiance Led by Councilmember Jacobs.
1. ROLL CALL
Councilmembers Jacobs, Moran, Shaw and Mayor Wolfe were present.
Councilmember Bogosian was absent. Staff members present were City
Manager Perlin, City Attorney Riback, and Deputy City Clerk Cory.
2. CEREMONIAL ITEMS
A. Resolution congratulating Santa Clara Valley Water District
on Thirty Years of service
MORAN /JACOBS MOVED TO ADOPT THE RESOLUTION. Passed 4 -0.
3. REPORT OF CITY CLERK ON POSTING OF AGENDA
Pursuant to Government Code 54954.2, the agenda for this meeting was
properly posted on February 13.
4. COMMUNICATIONS FROM COMMISSIONS AND THE PUBLIC
A. ORAL COMMUNICATIONS None.
B. COMMUNICATIONS FROM COMMISSIONS None.
C. WRITTEN COMMUNICATIONS
1) Letter from Marlene Duffin, Good Government Group,
suggesting change in City Council agenda
There was consensus to add "Report from City Manager" to the March 4
agenda after City Council Items. At the discretion of the City
Manager, it will be included on a regular basis if timing is not a
problem.
5. CONSENT CALENDAR
A. Previously Discussed Items None.
B. New Items
1) Planning Commission Actions, 2/11 Note and file.
2) Youth Commission Minutes, 1/5 Note and file.
3) Library Commission Minutes, 11/2 Note and file.
4) Finance Commission Minutes, 1/12 Note and file.
5) Actions concerning Massage Establishments and
Massagists
a) Massage Ordinance 71-173 (second reading and
adoption by title only, waiving further reading)
b) Resolution 97 -28.2 amending Fee Resolution
6) Memo Authorising Publicity for Upcoming Hearings No
City Council Minutes 2 February 18, 1998
hearings scheduled for March 4.
7) Approval of Check Register
JACOBS MORAN MOVED TO APPROVE THE CONSENT CALENDAR. Passed 4 -0.
C. CLAIMS AGAINST THE CITY
1) Claim of Carlo concerning fall at Hakone Gardens
MORAN /SHAW MOVED TO REJECT THE CLAIM. Passed 4 -0.
6. PUBLIC HEARINGS None.
4. A. Oral Communications (continued) and instructions to staff
regarding actions on current oral communications None.
7. OLD BUSINESS None.
8. NEW BUSINESS None.
r
9. ROUTINE MATTERS
A. Approval of Minutes 2/4; 2/10
JACOBS /SHAW MOVED TO APPROVE THE MINUTES OF 2/4. Passed 4 -0.
JACOBS /SHAW MOVED TO APPROVE THE MINUTES OF 2/10. Passed 4 -0.
10. CITY COUNCIL ITEMS
A. Agenda items for joint meeting with Planning Commission and
Heritage Commission February 24
In addition to suggested items, City Manager announced that Consultant
Judi Sweet would discuss items for the Council retreat scheduled for
March 14. Also added were Zoning Ordinance Amendments, Adult
Entertainment Ordinance, Long Range Planning and Recreation Cost
Recovery.
B. Other None.
11. ADJOURNMENT
At 7:45 p.m. the meeting was: adjourned to closed session in
Administration Conference Room pursuant to Government Code Section
54956.9:
CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION
Name of case: San Francisco Baykeepers v. Saratoga
12. RECONVENE
At 8:10 p.m. the Mayor reconvened the meeting to open session for
Mayor's Report on Closed Session. Mayor Wolfe reported that no actions
had been taken.
13. ADJOURNMENT
At 8:12 p.m. the meeting was adjourned to 7:00 p.m. on Tuesday,
February 24, at the Adult Care Center, 19655 Allendale Avenue.
Respectfully submitted,
Grace E. Cory
Deputy City Clerk
'W
6,13q
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO.
MEETING DATE: March 4, 1998
ORIGINATING DEPT.: City Manager's Office
AGENDA ITEM
CITY MANAGER y
SUBJECT: Resolutions Implementing Reorganization Plan
Recommended Motion(s)
1. Move to adopt the Resolution Implementing a Reorganization Plan and Authorizing Permanent
Positions in City service.
2. Move to adopt the Resolution amending the City's Classification Plan.
Report Summary
Pursuant to Council's direction provided at the February 10 Adjourned Meeting, staff has drafted
the attached Resolutions for Council's approval to implement the proposed Reorganization Plan.
The Resolutions are listed in the order in which they should be adopted and are briefly summarized
as follows:
1. Resolution Implementing a Reorganization Plan and Authorizing Permanent Positions in
City service for FY 97 -98 This Resolution authorizes the City departments and positions to
be added and eliminated by the Reorganization Plan (Sections I III). Section IV confirms the
appointment of Mr. Walgren as Community Development Director, a recommendation which I
take great pleasure in making given James' years of exemplary service to the City. Section V
delegates certain authority to the City Manager to effectuate the Reorganization, and readopts
procedures enacted last year during the initial reorganization efforts. Lastly, Section VI
specifies that the operative date for the Resolution will be when the City Council approves
salary ranges for new and reclassified positions through an amended MOU with SEA and LOU
with SMO.
2. Resolution amending the City's Classification Plan This Resolution amends the City's
Employment Classification Plan to establish the positions of Administrative Services Director,
Community Development Director, Finance Director, Public Works Director, Public Works
Superintendent, and Human Resource Analyst. In addition, the Resolution abolishes the
positions of Administrative Services Director, Community Environment Director, Community
Development Manager, Public Works Services Manager, Public Services Assistant, Senior
Engineering Technician, and Street Maintenance Specialist.
Fiscal Impact
Overall, the proposed Reorganization Plan should result in a net savings of $1 4,740 in wages from
what is programmed in the adopted FY 98 -99 Budget.
Follow Up Actions
Layoff notices will be distributed to affected employees, and negotiations over wages for new and
reclassified positions will commence with the two employee bargaining units.
Consequences of Not Acting on the Recommended Motions
The Resolutions will not be adopted and implementation of the Reorganization Plan will be
delayed.
Attachments:
1. Resolutions (2).
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SARATOGA IMPLEMENTING A
REORGANIZATION PLAN AND AUTHORIZING
PERMANENT POSITIONS IN CITY SERVICE
The City Council of the City of Saratoga hereby resolves as follows:
I. Reorganization: The following City departments are eliminated effective with the
operative date of this Resolution: Administrative Services and Community Environment. The
following City departments are created effective with the operative date of this Resolution:
Administrative Services, Community Development, Finance, and Public Works. Effective with
the operative date of this Resolution, the organization of the City of Saratoga shall be as
described and specified in the attached organizational chart.
II. Elimination of Funding for City Positions Funding for the following positions is
eliminated or reduced, effective with the operative date of this Resolution:
POSITION
FTE
Administrative Services Director
1.0
Community Environment Director
1.0
Accounting Manager
1.0
Community Development Manager
1.0
Public Works Services Manager
1.0
Public Services Assistant
1.0
Senior Engineering Technician
1.0
Street Maintenance Specialist
1.0
Building Maintenance Custodian
1.0
III. Funding for City Positions The permanent positions listed below are hereby
authorized effective with the operative date of this Resolution:
POSITION FTE
City Manager 1.0
Deputy City Clerk 1.0
1
Office Specialist 1.0
City Manager's Office 3.0
Community Development Director
Associate Planner
Assistant Planner
Senior Building Inspector
Building Inspector
Plan Check Engineer
Community Services Officer
Office Specialist
Community Development Department
Public Works Director
Public Works Superintendent
Associate Engineer
Assistant Engineer
Facility Maintenance Leadworker
Street Maintenance Leadworker
Street Maintenance Worker
Park Maintenance Leadworker
Park Maintenance Specialist
Park Maintenance Worker
Building Maintenance Custodian
Office Specialist
Administrative Services Director
Administrative Analyst II
Human Resources Analyst
Administrative Analyst I
Technology Coordinator
Office Specialist
Public Works Department
Administrative Services Department
Recreation Director
Recreation Supervisor
Facility Coordinator
Office Specialist
Recreation Department
1.0
0.75
2.0
1.0
2.0
1.0
1.0
1.0
9.75
1.0
1.0
1.0
1.0
1.0
1.0
5.0
1.0
1.0
3.0
1.0
2.0
19.0
1.0
2.9
1.0
0.5
0.5
1.0
6.9
0.9
2.0
0.6
1.75
5.25
Finance Director 1.0
Office Specialist 4.0
Finance Department 5.0
Total 48.90
2
IV. Appointment Confirmation Re: Positions In accordance with Municipal Code
Section 2- 20.050 (d), the City Council hereby approves appointment of James Walgren to the
position of Community Development Director, effective March 5, 1998. This position shall
serve at the pleasure of the City Manager.
V. Miscellaneous: The City Manager is authorized to take whatever other
administrative actions are necessary or appropriate in order to effectuate this reorganization,
consistent with this and other City Council resolutions relating to this reorganization, including
those procedures to implement a reorganization plan prescribed in Resolution No. 85 -9.106
adopted by the City Council on June 18, 1997.
VI. Operative Date This Resolution shall become operative upon the City Council's
approval of 1) an amended compensation plan for miscellaneous employees or Memorandum of
Understanding with the Saratoga Employees Association, and 2) amended salary ranges for
management employees or a Letter of Understanding with the Saratoga Management
Organization.
The above and foregoing resolution was passed and adopted at a regular meeting of the
Saratoga City Council held on the 4' day of March, 1998 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
Deputy City Clerk
3
CITY OF SAR�TOGA— Proposed Organization Chart Total FTE
48.90
City Council
City Manager City Attorney
(Contract)
Deputy City
Clerk
Office
Specialist 11 Recreation Community Public Works Administrative Finance
Director Development Director Services Director Director
(.9 FTE) Director
Public Works
Associate Planner Superintendent Administrative Analyst 11 Office Specialist II
Recreation Supervisors Facility Coordinator (75 FTE) FTE) (3.0 FTE)
(2.0 FTE) (.6 FTE) Street Maintenance
Leadworker
Assistan t Planner Human Resources Office Specialist I
Office Specialist II Office Specialist I (2.0 FTE) Analyst
(.75 FTE) Office Specialist I Street Maintenance
Workers (5.0 FTE)
Senior Building Administrative Analyst I
Inspector Park Maintenance (.5 FTE)
Leadworker
Building Inspectors I Technology
(2.0 FTE) Park Maintenance Coordinator (.5 FTE)
Specialist
Plan Check En ineer Office Specialist I
g Park Mai e
ntnance
Workers (3.0 FTE)
Community Service Facility Maintenance
Officer Leadworker
Office Specialist III Building Maintenance
Custodian
Office Specialist II
City Manager's Community
Office Recreation Services Administrative
Development Finance
3.0 FTE 5.25 FTE Public Works Services Services Department 5.0 FTE
9.75 FTE 19.0 FTE 6.9 FTE
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SARATOGA AMENDING THE
CITY'S CLASSIFICATION PLAN
WHEREAS, Rule 3.02 of the City's Personnel Rules provides that the City
Council may amend the City's Classification Plan from time to time; and
WHEREAS, concurrent with the adoption of this Resolution, the City Council has
adopted a Resolution Implementing a Reorganization Plan and Authorizing Permanent
Positions in City Service; and
WHEREAS, the reorganization plan includes the addition of new and amended
classifications in the City's classification plan; and
WHEREAS, the City has apprised recognized labor organizations of these
amendments to the classification plan; and
WHEREAS, the City Council believes that the new and amended classifications
are reasonable and appropriate;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Saratoga does hereby amend its classification plan to include the following new or
amended classifications, as specified in class descriptions on file with the Office of the
City Manager:
Administrative Services Director
Community Development Director
Finance Director
Public Works Director
r
Public Works Superintendent
Human Resources Analyst
FURTHER, BE IT RESOLVED that the City Council abolishes the following
classifications: Administrative Services Director, Community Environment Director,
Accounting Manager, Community Development Manager, Public Works Services
Manager, Public Services Assistant, Senior Engineering Technician, and Street
Maintenance Specialist.
The above and foregoing resolution was passed and adopted at a regular meeting
of the Saratoga City Council held on 4' day of March, 1998, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
Deputy City Clerk
2
COMMENDING MARION CARD
WHEREAS, after serving as an exemplary member of the Saratoga
community for fifty years, and having been recognized as 1986
Citizen of the Year, Marion Card has moved out of the area, and
WHEREAS, on this occasion when the Sister City Committee is
honoring Marion, the City Council wishes to add its acknowledgment
of Marion's many contributions to the life of the City, which
reflect her ongoing interest in and commitment to local and
international affairs, and
WHEREAS, Marion has been active in many organizations, including
San Jose's Sister Cities Program, Saratoga Sister City, and the
Hakone Foundation, and
WHEREAS, formal relations with Saratoga "City to City" and "People
to People" started with 38 Saratogans traveling to Muko, Japan, for
Sister City ceremonies on November 16, 1984, a number of whom,
including Marion, became founding members of the Sister City, and
WHEREAS, Marion has made use of her degree in art history to
contribute her expertise to the Hakone Gardens Docent Program, and
was a part -time instructor at De Anza College in California
History, and
NOW, THEREFORE, I, MAYOR OF THE CITY OF SARATOGA, hereby commend
and thank
MARION CARD
and wish her and her husband, Bud, an enjoyable residency in
Fairfield, with frequent returns to Saratoga to visit their many
friends.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 4th
day of March, 1998.
Mayor
X0104a) >>aI &JEW21 tea@ @q?A I&t
WHEREAS, Herb Richards has lived in the Santa Clara Valley for
over 80 years and in Saratoga for over 50 years, and
WHEREAS, Herb founded the Coast Oil Company in San Jose in 1935
and opened the first self -serve station in northern California in
San Jose in 1947, and
WHEREAS, since those early days Herb has participated in the
development of the oil marketing industry in this country in many
ways: as a founder and past president of the California
Independent Oil Marketers Association; founder and twice general
chairman of the Pacific Oil Conference; one of the first
independent members of the National Oil Jobbers Council, and
WHEREAS, he was also Western Vice President of the National Oil
Jobbers Council and served on the A.P.I. Marketing Committee and
on the board of the Society of Independent Gasoline Marketers of
America, and
WHEREAS, in addition, Herb has served his country and his community
in 'many posts outside the industry, including Past President of the
San Jose West Rotary Club, the National Energy Council, and the San
Jose Airport Commission, and
WHEREAS, perhaps the contribution most appreciated by the greatest
number of people has been as counselor and mentor to innumerable
fellow marketers in this industry which has been so important to
the economy of the State and nation.
NOW, THEREFORE, I, MAYOR OF THE CITY OF SARATOGA, hereby
congratulate
HERB RICHARDS
on being named West Coast Independent Petroleum Man of the Century
by the Petroleum Marketing Industry.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 4th
day of March, 1998.
Mayor
CONCERNING ABSOLUTELY INCREDIBLE KID DAY
WHEREAS, Camp Fire Boys and girls, the national organization, will
sponsor Absolutely Incredible Kid Day on March 19, 1998, and
WHEREAS, Camp Fire Boys and Girls has issued a call to action,
asking every adult in America to write a letter to a child or
children on March 19, 1998, and
WHEREAS, Camp Fire Boys and Girls Santa Clara /Santa Cruz County
Council has established the goal that every child in Santa Clara
and Santa Cruz Counties receive a letter on march 19, 1998, and
WHEREAS, Camp Fire Boys and Girls Santa Clara /Santa Cruz County
Council teaches boys and girls self reliance, good citizenship and
leadership, and
WHEREAS, through contemporary programs and by speaking out on
issues affecting youth and their families, Camp Fire Boys and Girls
helps youth cope with their changing world, and
WHEREAS, in Camp Fire the choices and opportunities are inclusive
to'boys and girls, and
WHEREAS, Camp Fire Boys and Girls is commended for the valuable
programs offered to young people in Santa Clara and Santa Cruz
Counties and throughout the nation, and for the many services these
young people perform for their communities through Camp Fire.
NOW, THEREFORE, I, MAYOR OF THE CITY OF SARATOGA, hereby proclaim
March 19, 1998, to be
ABSOLUTELY INCREDIBLE KID DAY
in the City of Saratoga, and declare the children of Saratoga as
absolutely incredible kids.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 4th
day of March, 1998.
Mayor
1
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO:
MEETING DATE: March 4, 1998
AGENDA ITEM: 7 G
CITY MANAGER:
l
ORIGINATING DEPARTMENT: Community Development
PREPARED BY: James Wal n, o unity Development Manager
SUBJECT: Request for Waiver of Temporary Use Permit Fees Saint Andrew's Episcopal Church
Recommended Motion
Deny the request and direct the applicants' to submit an application for Temporary Use Permit,
with the $500 permit fee.
Report
Representatives of Saint Andrew's Episcopal Church are requesting that the City Council waive the
$500 permit fee necessary to process and approve a Temporary Use Permit for their planned Celtic
Faire. Their attached letter details the event, to be held on Saturday and Sunday, May 23 and 24,
1998. The Faire is described as the Church's major fund raising event of the year.
Temporary Use Permits are required for these types of special events. A copy of the ordinance is
attached. The permit fee is intended to recover the staff time expended reviewing and issuing the
permit. The City Council has consistently denied fee waiver requests since 1995, when the first of
the City's two recent budget reductions went into effect. With the City's most recent downsizing
and budget reductions, it is even more critical that the City maintains its full -cost recovery policy.
An alternative to waiving the fee would be to not require the Temporary Use Permit. While certain
events such as the Rotary Art Show at the West Valley College are clearly special events unrelated
to the College, the Council could find that a two -day fund raising Celtic Faire at the Saint Andrew's
Church is reasonably within the range of activities that a Church provides. A literal reading of the
ordinance seems to indicate that the Temporary Use Permit is required since the Faire would be a
temporary special event beyond the scope of the Church's basic Use Permit.
The Church's original City Use Permit dated December 26, 1962 is attached for reference. Early
Use Permits issued by the City commonly contained very little in terms of project information,
conditions or restrictions. More recent Use Permits are very specific as to the scope of the project
and the conditions under which it is to be operated.
Public Notice
No public notice or hearing is required for this request.
Saint Andrew's Episcopal Church
Page Two
Fiscal Impacts
None. Either the City will recover its costs by imposing the $500 permit fee, or the permit will not
be required.
Follow -up Actions
A Resolution reflecting the City Council's determination will be prepared for adoption at the next
available meeting.
Consequences of Not Acting on the Recommended Motio
The City will not issue a Temporary Use Permit for the two -day Celtic Faire.
Attachments:
1. Applicants' letter requesting fee waiver
2. Use Permit No. 44 Saint Andrews Parish
3. Article 15 -60 of the City Code Temporary Uses
February 9, 1998
City Council, City of Saratoga
C/O James C. Walgren
13777 Fruitvale Avenue
Saratoga, California 95070
Dear Council Members:
C" 1 ICE
C'.ITY 1l1A:
I am writing in behalf of the Parish of St. Andrew's Episcopal Church. The application for the Temporary
Use Permit for our Celtic Faire, which will take place on Saturday and Sunday, May 23 and 24, 1998, will
be submitted soon to the City of Saratoga. It is our understanding the fee must be submitted with the
application.
The Celtic Faire will be our major fund raising event for the calendar year. This is the first year for this
faire and it has been in the planning stages for the last 6 months. The objective of the faire is to include
the entire community in a celebration of the Celtic tradition. Plans include areas of interest for all ages,
including children and seniors. There will be live entertainment during the entire event on two outdoor
stages featuring music and dancing in the Celtic tradition. Food and drink booths will offer traditional
fare. A children's area will offer story telling and games. Reinactors will perform in authentic tradition.
A high noon luncheon is planned which we feel will be especially enjoyed by the senior population.
Several Celtic clans will be represented for the purpose of education. Although we do not plan any
competitive games, there will be live demonstrations of the Celtic games.
The front end costs of sponsoring such an event are quite high. We are unable to calculate how many
people will attend the event for the first year, therefore we find it difficult to estimate the funds this event
will raise. Controlling our up front costs is of prime concern.
We respectfully request a reduction in the $500 permit fee for the following reasons:
1. The Faire is planned to be held entirely on the grounds of Saint Andrew's property, at 13601 Saratoga
Ave., Saratoga.
2. We do not foresee the use of any public property or city services.
3. The Faire is our fund raising event for the entire year. As a non -profit entity we must
control our costs as much as possible.
4. The event is geared to entertain and educate the entire community.
We appreciate your consideration in this matter and we look forward to hearing from you as soon as
possible. You may contact me or the Rector at St. Andrew's, Rev. Ernest Cockrell at 867 -3493 if further
clarification is needed.
CC: Carl Sue Beckham
Rev. Ernest Cockrell
Respectfully,
Patricia Catlin
408/353 -3972
Saint Andrew's Episcopal Church
USE P12M
and /or
VARDNCE
File No. UP -44
RESOLUTION 110.
City of Saratoga Planning Commission
State of California
WHEREAS, the City of Saratoga Planning Commission has received the applica-
tion of SAINT ANDREWS PARISH for a Use Pernit fer g�narnl rhurrh
use of the property located at Saratoga Avenue and Crestbrook Drive f and
WaEREAB, the applicant (has) (bwpmm* mst the burden of proof required to
support his said application;
110W, TMMEPME, BE IT RESOI.M that after careful consideration of maps,
facts, exhibits and other evidence submitted in this natter, the application
for the Use Permit bo and the same is hereby (granted) (dea6e0
subject to the following conditions: 1) Building Site Approval 2) Design Review
Approval 3) The City of Saratoga Planning Commission shall retain continuing
jurisdiction over the Use Permit herein granted and expressly reserves the right
to, from time to time, modify, delete or make additions to any or all of the con-
ditions thereof or to terminate or extend the-Use Permit, either on its own motion
or on the application of the applicant, in order to preserve a substantial right of
the applicant or to preserve the health, safety, morals, convenience or welfare of
persons residing or working in surrounding areas, or to preserve existing or pro-
spective values of property and improvements, or to prevent a public nuisance.
BE IT FARTHER RESOLVED that the Report of Findines attached hereto be ap-
proved and adopted, and that the Secretary be, and is hereby directed to notify
the parties affez•-ed by this decision.
PASSED AND ADOPTED by the City of Saratoga Planning Commission, State of
California, this 26th day of December 196, by the following
roll call vote:
AYES: Commissioners Anderson, Cowley, Crisp, Glenn, Johnson and kEllum.
NOES: None.
ABSERT: Commissioner Webster.
;A A W6_�u
Chairman, Saratog Planning Commission
I
M Burden of proof. Wherever in d Section the
legalization of an existing second unit r the occupancy
thereof depends upon the establi ent of any event
occurring on or before a specified the burden of proof
shall be upon the applicant.
0) Numerical limit. U permits for legalization of
existing second units s not be subject to or included
within the numerical tation prescribed in Section 15-
56.070.
15- 56.120 Illegal second units.
The es hment or continuance of a second unit
without a e permit is hereby declared to be unlawful
and sh constitute a misdemeanor and a public nuisance.
Any v' lotion of this Article shall be subject to the penalties
as 'bed in Chapter 3 of this Code.
Article 15.60
TEMPORARY USES
Sections:
15- 60.010
Temporary uses allowed by
permit.
15- 60.020
Application for use permit; fee.
15- 60.030
Issuance of use permit;
conditions.
15- 60.040
Applicability of other Code
provisions.
15- 60.050
Addition of temporary uses.
15- 60.060
Appeals.
15- 60.010 Temporary uses allowed by permit.
(a) For the purposes of this Article, the term "temporary
use" means an activity described in Paragraph (b) of this
Section, whether profit or non profit, conducted on public
or private property for a limited period of time. If such
time does not exceed ten consecutive days or a total of
ten days within a thirty day period, the application may
be acted upon and a temporary use permit issued by the
Planning Director, otherwise, the application shall be acted
upon by the Planning Commission.
(b) The following described temporary uses may be
permitted in any zoning district in the City upon the prior
obtaining of a temporary use permit pursuant to this Article:
(1) Art shows.
(2) Craft shows.
(3) Antique shows.
(4) Outdoor sales on public or private property.
(5) Tours of heritage resources, as designated pursuant
to Chapter 13 of this Code.
361
15- 60.030
(6) Home tours.
(7) Fundraising activities conducted on a residential
site for artistic, cultural, educational or political purposes.
(8) Additional temporary uses added by the Planning
Commission in accord with Section 15- 60.050.
(9) Temporary on -site and off -site signs in conjunction
with the above uses.
15- 60.020 Application for use permit; fee.
Application for a temporary use permit shall be filed
with the Planning Director, on such form as he may pre-
scribe, at least thirty days prior to the proposed date of
the event The application shall be accompanied by a
processing fee in such amount as established from time
to time by resolution of the City Council, and shall include
the following:
(a) Name and address of the applicant.
(b) Statement that the applicant is the owner of the
property or is the authorized agent of the owner.
(c) Address or description of the property on which
the use will be conducted.
(d) Two copies of a site plan which shall include the
following:
(1) Designation of area to be occupied by the use.
(2) Existing structures and improvements.
(3) Provision for off street parking.
(4) Site location diagram.
(5) Identification of all property owners and uses within
a radius of five hundred feet from each boundary of the
site.
(e) A written description of the event to include:
(1) Activities planned during the event.
(2) Days and hours of operation.
(3) Sales of goods (if any).
(4) Number of people involved in operating the event
and number of people anticipated to attend.
(5) Explanation of how and where food (if any) is to
be served.
(6) Explanation of the number and location of sanitary
facilities to be provided.
(f) A location diagram and drawing of any temporary
signs proposed for identification of the use or off -site
direction to the use. Off -site sign proposals must be accom-
panied by written statements of authorization signed by
the owners of the sites on which said signs are to be
located.
15- 60.030 Issuance of use permit; conditions.
(a) The Planning Director or the Planning Commission,
as the case may be, may grant a temporary use permit upon
a fording that the temporary use is compatible with the
purposes and objectives of this Chapter, and in doing so
15- 60.030
shall impose such reasonable conditions as circumstances
may require, including, but not limited to, the following:
(1) A refundable clean -up deposit, in such amount as
may be appropriate.
(2) Limitation on the length of time, the days of the
week, and the hours of the day during which the activity
may be conducted.
(3) Approval by the County Health Department if food
is to be sold in connection with the activity.
(4) Approval by the chief of the fire district in which
the activity will be conducted if such activity involves any
risk of fire, explosion, or other similar hazard.
(5) Approval by the Sheriffs department if the activity
requires any traffic or crowd control or involves any
potential threat to the public safety.
(6) Provision for sanitary facilities.
(7) Limitation on the size, number, location and duration
of temporary signs advertising the activity.
(b) The Planning Director or the Planning Commission
may deny any application which is detrimental to the public
health, safety or welfare or which is in conflict with the
objectives of this Chapter. Approval for the identical use
by the same applicant shall not be given more than once
in a twelve -month period.
15- 60.040 Applicability of other Code
provisions.
Notwithstanding the provisions of this Article, any fair,
amusement park, circus, carnival or other similar activity
for which a permit is required under Section 4- 10.010 of
this Code, or any special event for which a permit is
required under Article 10 -10 of this Code, or any use of
a public park for which a special permit is required under
Article 11 -10 of this Code, shall be governed by such other
provisions of this Code and no separate use permit therefor
shall be required pursuant to this Article.
15- 60.050 Addition of temporary uses.
Upon application or its own initiative, the Planning
Commission may add other temporary uses to the list
thereof set forth in Subsection 15- 60.010(b), so long as
such additional uses fall within the definition of "temporary
use" as set forth in Subsection 15- 60.010(a), and upon a
finding that each use will not be detrimental to the public
health, safety or welfare and will not adversely affect the
character of the district in which it will be conducted, and
will not create odor, dust, dirt, smoke, noise, vibration,
illumination, glare, unsightliness, hazard of fire or explosion,
traffic congestion or other objectionable influence.
15- 60.060 Appeals.
Any determination or decision by the Planning Director
or the Planning Commission under this Article may be
appealed to the City Council in accordance with the proce-
dure set forth in Article 15 -90 of this Chapter.
Article 15-65
NONCONFORMING USES AND STRUCTURES
Sections:
s uccure.
15- 65.010
Purposes of Article.
15- 65.020
Continuation in general.
15- 65.030
Exemption of nonconforming
15- 65.120
single family and multi -fa
15- 65.130
dwellings.
15- 65.040
Routine maintenance; 1' tati
on repairs.
15- 65.050
Change of use.
15- 65.060
Expansion of non nforming
15- .160
uses.
15- 65.070
Expansion of nconforming
structures.
15- 65.080 Terminatio of nonconforming
uses and ctures by
15- 65.090 Replac ment of damaged or
destr ed nonconforming facility.
15- 65.100 Rep cement of damaged or
de�troyed nonconforming
15-1.0 Purposes of Article.
is Article is intended to limit the number and extent
of onconforming uses and structures by prohibiting their
gement, intensification, re- establishment after abandon
ent or restoration after destruction and requiring their
termination after reasonable periods of time. This Article
is further intended to allow certain nonconforming uses
and structures to remain where such uses or structures do
362
s uccure.
15- 65.110
limmation of nonconforming
uses and structures after lapse of
time.
15- 65.120
Determination of value.
15- 65.130
Determination of age.
15 -65.14
At of nonconforming
uses and structures by use
permit or variance.
15 -6 150
Unsafe buildings.
15- .160
Nonconforming sites.
15-1.0 Purposes of Article.
is Article is intended to limit the number and extent
of onconforming uses and structures by prohibiting their
gement, intensification, re- establishment after abandon
ent or restoration after destruction and requiring their
termination after reasonable periods of time. This Article
is further intended to allow certain nonconforming uses
and structures to remain where such uses or structures do
362
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. AGENDA ITEM L 4
MEETING DATE: MARCH 4, 1998 CITY MANAGER:
ORIGINATING DEPT.: CITY MANAGER DEPT. HEAD:
SUBJECT: Letter from Laura Kim requesting consideration for naming a future street
after Nigerian human rights activist Ben Charles Obi
RECOMMENDED MOTION(S):
Move to refer the letter to the Heritage Preservation Commission for future consideration.
REPORT SUMMARY:
The attached letter dated February 18 from Laura Kim of Saratoga requests the City to consider
naming a future street after the Nigerian human rights activist Ben Charles Obi. For Council's
information, I have attached a copy of the City's policy for naming streets which was adopted in
1991. For new streets, the policy states that the Heritage Preservation Commission is responsible
for reviewing the appropriateness of street names taking into account the character and history of
the City, and recommending names to the City Council. The City Council is ultimately
responsible for appmving the names of all streets. Since the author of the letter is requesting
consideration for naming a future street, it is recommended that the letter be referred to the HPC
for their consideration when reviewing proposed street names for new subdivisions.
FISCAL IMPAC'T'S:
None.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
A copy of this report was transmitted to Ms. Kim.
CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S):
The letter would not be referred to the HPC. Council could then direct staff otherwise.
FOLLOW UP ACTIONS:
The letter will be forwarded to the HPC.
ATTACHMENTS:
1. Letter from Laura Kim.
2. City street name policy.
Laura Kim
20812 Fourth Street #22
Saratoga, CA 95070
18 February 1998
Saratoga City Council
Civic Theater
13777 Frui(vale Avenue
Saratoga, CA 95070
Dear Councilmember:
ivlynameis Laura Kim, and I am a senior at Saratoga High School, where Ilead an Amnesty International club.
Our club is participating in Amnesty International's national student campaign for human rights ref ormin Nigeria.
Along with other Amnesty International student groups throughout the United States, our club is moving to name
or rename streets in comrmemoration of Nigerian activists who have worked to improve human rights conditions in
Nigeria. Nigeria's military goverioi holds a notorious record of human rights violations;individualfreedoms are
severely limited and those who attempt to defend their human rights have often been brutally tortured, imprisoned,
or executed by the military regime. Student activists, in particular, have been especially repressed.
One of our club's campaign goals is to name a street in S aratoga in honor of the Nigerian human rights activist, B en
Charles Obi. Obi is a Nigerian journalist who was secretly tried, convicted and jailed by a special military tribunal on
false charges of plotting to overthrow the m military goverioi which now rules Nigeria. We are aware of the
construction of new homes and streets throughout S aratoga, and we believe that the naming of a future S aratoga
street will be a unique vehicle to discuss human rights issues, conditions in Nigeria, the plight of student activists
around the world, US foreign policy toward Africa and how everyone can and should get involved in their
communities.
Please consider our proposal to name afuture street in Saratoga after Ben Charles Obi.. If there are any questions,
feel free to contact me by phone at (408) 741-5771, or by email at Solskenl k@aol.com. Ithank you f or taking the
time to read this letter, and I look forward to hearing from you soon.
Sincerely,
(aUe-k kt-,
Laura Kim
C�B�� 04 BOO CCc�p
13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070
(408) 867 -3438
MEMORANDUM
TO: The City Council DATE:
2/6/91
FROM: Tsvia Adar, Associate Planner
SUBJECT: process for Naming Streets
Requests for new street names are currently processed and approved
in two different ways. The first, as part of approval of
subdivision final maps. The second, when not part of a
subdivision, by adoption of a resolution by the City Council.
Naming new streets or changing street names requires review by the
Building Department who is responsible for assigning new addresses.
Review and approval of the County Communication Department is also
required in order to avoid conflicts with existing street names.
The current process does not include specific review of proposed
names for appropriateness to the character or history of Saratoga.
The Planning Department developed and proposes a process for naming
streets which incorporates the necessary review by various
departments and agencies. The Heritage Preservation Commission
will be responsible, according to this process, for reviewing the
street names for appropriateness. Notification will be sent to all
the involved departments and agencies as part of the proposed
procedure.
Government Code 34091.1 deals with adoption or change of street
name and suggests that the legislative body may adopt a resolution
designating a name for or change the name of a street.
The review process of street names for new subdivisions and
proposals for street name change are similar. However change of
street names will require the Building Department review at an
early stage of the process and will not require adoption by the
City Council. Street names of a new subdivision will require
adoption by the City Council as part of the final map approval.
The street names will be recorded with the County Recorder together
with the final map.
Change of street names initiated by the street residents will
require submittal of a petition of at list sixty percents (60 of
the residents requesting the change.
The proposed procedure attempts to clarify the process and ensure
that appropriate names will' be approved, recorded and noted by the
public agencies.
Staff Recommendations
Approve the proposed procedure.
Attachments
1. Chart of the proposed procedure
2. Copy of a section from the Government Code related to street
names.
12=
DRAFT
PROCESS FOR NAMING STREET
Request for Change
Street Names*
I Building Inspection I
Review r
Tentative Map Approval
By the PC
I
I
I
I
I
County Communication
Tentative Review
Heritage Preservation
Commission Review
I
i
Final Map- Review
By the City Council
I
I
Notify the Owner, County Recordation Office, the County
Communication Dept., Utility Services, County Assessor,
Registrar of Voters, County Sheriff, U.S. Post Office, State
Board of Equalization, City Departments
IN CASE OF A REQUEST FOR CHANGE OF AN EXISTING STREET NAME A
PETITION OF AT LIST SIXTY PERCENT (60$) OF THE STREET RESIDENTS
SHALL BE SUBMITTED WITH THE APPLICATION.
GOVERNMENT CODE SECTIONS
34091.1. Adoption or change of street name; resolution
Whenever the legislative body finds that a name should be adopted and
applied to any city street, or that the existing name of any city street should be
changed, the legislative body may adopt a resolution designating a name for,
or change the name of, such street.
(Added by Stats.1957, c. 686, p. 1879, 1.)
Form
See West's California Code Forms, Government.
Cross References
Action by resolution or ordinance, see 50020.
Lbrary References
Municipal Corporations 4-651'h
CJ-S- Municipal Corporations 1654.
34092. Adoption or change of name or number of street or place; duty
of city clerk
Whenever the name of any street, boulevard, park, or place is adopted,
established or changed, or any house numbers have been changed on any
street, boulevard, park or place, by any city or other authority, the city clerk
shall promptly forward a copy of the resolution, order, or other instrument
providing for such new name or change of name or house number to the
board of supervisors of the county within which such city is situated.
(Added by Stats.1953, c. 891, p. 2252, I. Amended by Stats.1955, c. 749, p. 1244,
1.)
Crow References
City clerk. see 40801 et seq.
Lbrary References
Municipal Corporations a -651 'A
CJ-S- Municipal Corporations 1654.
34093. Petition; definition; misrepresentations concerning contents or
effect; circulation of petition containing false or forged
names; punishment
As used in this section, "petition" means any petition prescribed, by statute
or city charter, as a necessary prerequisite to the institution of proceedings by
the city, and includes, but is not limited to, initiative petitions, referendum
petitions, recall petitions, petitions pertaining to. the annexation of territory to
a city, the consolidation of cities, or the dissolution of a city, and petitions to
institute proceedings under an improvement act.
Every person is punishable by a fine not exceeding five hundred dollars
;500). or by imprisonment in the county jail not exceeding six months, or by
both such fine and imprisonment, who, circulating, as principal or agent, or
having charge or control of the circulation of, or obtaining signatures to, any
petition, Willfully misrepresents or willfully makes any fate statement con
cerning the contents, purport or effect of the petition to any person who signs,
or who desires to sign, or who is requested to sign, or who makes inquiries
With reference to it, or to whom it is presented for his silmature.
Every person is punishable by a fine not exceeding five hundred dollar=
(=500), or by imprisonment in the county jail not exceeding six months, o b
both such fine and imprisonment, who circulates or causes to be circulated
any petition knowing it to contain false, forged, or fictitious names.
(Added by Stats.1963, c. 1262, p. 2783, 1.)
L uwy References
Words and Phrases (Perm.U)
I
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. AGENDA ITEM
MEETING DATE: march 4, 1998 CITY MANAGER: 4 61 7��L.
ORIGINATING DEPT.: CITY MANAGER DEPT. HEAD:
SUBJECT: Letter from Hakone Foundation concerning revisions to Visitor Fees
RECOMMENDED MOTION(S):
Move to approve the fee revisions as proposed.
REPORT SUMMARY:
Attached is a letter dated February 12 from the Hakone Foundation proposing revisions to the fee
structure for visitor use of the gardens to go into effect on March 16. The Management
Operations Agreement between the City and the Foundation requires the Foundation to submit
proposed fee changes to the City for approval. As the reasoning for and impact of the proposed
fees appear to be well documented in the letter, it is recommended that the Council approve the
proposed fee changes as submitted.
FISCAL IMPACTS:
None for the City. Impacts for the Foundation are described in the letter.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Prior to implementation of the new fees, the Foundation plans to change signage in the Gardens
and on their brochures which are distributed to the public.
CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S):
Some or all of the proposed fee changes would not be approved.
FOLLOW UP ACTIONS:
The Foundation will be informed of Council's approval of the proposed fee changes.
ATTACHMENTS:
Letter from Hakone Foundation dated February 12.
%`d
Hakone Foundation
Daryl Becker
President
Helen A. Metcalf
Ralph M. Metcalf
Vice Presidents
Cathy Foscato'
Secretary
Syd Dunton
7Yrasurer
Margaret Angelopoulis
Marjory Bunyard
Jack L. Christensen
Joseph Clevenger, M.D.
Ronald Duffin
Kay Duffy
Ian Geddes
Nancy Lesser
Art Okuno
Bruce Parkinson
Dan Pulcrano
Elaine Salter
Jacqueline Brentano Stine
John Tauchi
Lynn Wallace
February 12,1998
y
City Council
C'
rty of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
Attention: City Council
Concerning Hakone Foundation Change to Visitor Fee Structure:
The Hakone Foundation Board of Trustees has approved the following changes in our current
visitor parking/admission fees. The has also approved fee changes for facility rental
fees for 1999. We plan to begin the new parking fees on Monday, March 16,1998 after
appropriate signage and changes to the brochure are in place.
Cheryl Lawrence
Office Manager
Curren
Free parking every Tuesday. Parking includes admission to the Gardens.
Barbara Moore
Asst, Manager
New'Fee Structure
Free parking will be retained on the fast Tuesday of each month. Parking fees will be
Honorary Board
collected on all other Tuesdays.
William E. Glennon
Impact to Visitors
Floyd Kvamme
Minimal, impact is expected. Our staff reports that most visitors are surprised to fmd that
Donald B. Miller
Tuesdays are free days.
Norman Mineta
Morihito Nagai
Yoshihiro Uchida
Curren
Henry Yamate
•The parking fee (includes admission to Gardens) on Monday, Wednesday, Thursday and
Kiyoshi Yasui
Friday is 3.00 per car. The parking fee on Saturday and Sunday is $5.00 per car.
New Fee Structure
Equalize parking/admission fees to $5.00 per car on all days (except for the first free Tuesday
Aiko Tauchi
of each month).
Chanoyu Consultant
Shizue Tomlinson
Impact to Visitors
Japan Liaison
We do not anticipate any issue. Visitors will be encouraged to become members of the
Hakone Foundation for $25, allowing them free parking during the year of membership, as
well as receiving other membership benefits.
Post Office Box 2324, Saratoga, California 95070 -0324 408/741 -4994
r.
Curren
A $10 parking pass is available for purchase. The pass allows the visitor to park free for 12 months.
New Fee Structure
Hakone Foundation will not issue parking passes. Visitors will be encouraged to become Hakone Foundation members. The
$25.00 per year membership entitles the member to free parking, a 10% discount on gift shop items and facility rentals and
participation at Hakone Foundation membership events.
Impact to Visitors
We hope to acheive a better relationship with our visitors through participation in our membership program rather than through a
parking pass.
Note: In addition to the above changes, price increases will be effective for rentals beginning January 1, 1999. Deposits for rental
of facilities for 1999 will begin on March 1, 1998. 'The total cost for the rental of all facilities (Garden, Madrone Mound, Lower
House, Cultural Exchange Center) is currently $1665. The total cost for the rental of all facilities in 1999 will be $1980.
Impact to Visitors
An increase in price has been suggested to people wishing to book for 1999. Without exception, they are willing to book for 1999
and consider the rental of the facilities at Hakone Gardens as fairly priced. We are fully booked for all Saturdays from April
through October of 1998 and feel that a modest increase in price for 1999 will not deter rentals.
Sincerely,
Cheryl
Office Manager
Hakone Gardens
fr
CITY OF SARATOGA PLANNING COMMISSION-
ACTION MINUTES
DATE: Wednesday, February 25,1998 7:30 p.m.
PLACE: Civic Theater, 13777 Fruitvale Avenue, Saratoga, CA
TYPE: Regular Meeting
Roll Call Present: Chair Patrick, Commissioners, Martlage, Murakami, Pierce
Absent: Commissioners Bernald, Kaplan, Siegfried
Staff: Walgren, Crowley
Pledge of Allegiance
Minutes February 11, 1998
Oral Communications
Report of Posting Agenda
Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on February 20,
1998.
Technical Corrections to Packet
CONSENT CALENDAR
1. DR -96 -054 V -96 -018; ADAMS, 14701 Ambric Knolls Road; Request for Design Review approval
to construct a 4,753 sq. ft. two -story residence on a vacant 1.58 acre parcel located at the corner of
Congress Springs Road and Ambric Knolls Road and adjacent to the Saratoga Creek. Variance approval
is necessary to allow the structure to encroach into required setbacks and to be built on a slope of greater
than 30 percent. The property is located in an R -1- 40,000 zoning district. CONTINUED FROM
2/11/98 TO PREPARE AND ADOPT DENIAL RESOLUTIONS. DENIAL RESOLUTIONS
ADOPTED 410.
PUBLIC HEARINGS
2. DR -97 -021 V -97 -005 (APN 503 -15 -042) MARCINCOWSKI/BREGANTE; 21143 Chadwick
Court; Request for Design Review approval to construct a new 5,046 sq. ft. two -story residence and
Variance approval to construct the residence on a slope of greater than 30 percent pursuant to Chapter 15
of the City Code. The parcel is 2.3 acres in size, located in an HR zoning district. CONTINUED
FROM 1/14/98 FOR RE- DESIGN. APPROVED 4/0.
3. SD -97 -012 (APN 397-24-010,038,073,074 075) PINN BROTHERS CONSTRUCTION, 20325
La Paloma Avenue 14315 Douglass Lane; Request for Vesting Tentative Map approval to subdivide
an approximately 19 acre site into fifteen individual lots ranging in net size from 21,780 sq. ft. to 3.08
acres. The site is adjacent to Wildcat Creek and is currently developed with two primary single family
homes and two independent "cottages One of the residences is the original "Hayfield House" designed
Planning Commission Action Minutes
February 25, 1998
Page 2
by Julia Morgan in 1919 and is listed on the City's Heritage Resource Inventory this structure would be
retained while the other three structures are proposed to be removed. The subdivision would be accessed
via two cul -de -sacs with seven of the new lots gaining access from Douglass Lane and eight from La
Paloma Avenue. The property is located within an R -1- 20,000 zoning district.
An Environmental Initial Study has been prepared for this project pursuant to the requirements of the
California Environmental Quality Act. The public comment period for the Environmental Initial Study
and the Draft Negative Declaration began on February 11, 1998, and will expire March 17, 1998. No
final action may be taken on the project until the public review process has been completed and an
environmental determination has been made. MARTLAGE EXCUSED HERSELF FROM THE
DISCUSSION AS SHE WAS A NEIGHBOR OF THE SITE/PROJECT; CONTINUED TO
3/11/98 DUE TO LACK OF A QUORUM.
4. DR -96 -030 (APN 397 -03 -082) HONG, 14427 Emerald Hill Court; Request for Design Review
approval to construct a 5,220 sq. ft. two -story home on a currently vacant parcel. The lot is 40,219 net
sq. ft. and is located in an R -1- 40,000 zoning district. APPROVED 4/0.
5. DR -97 -058 (APN 397 -18 -065) CARTER, 14810 Farwell Avenue; Request for Design Review
approval to construct a new single story house, 4,517 square feet in size, 23 feet in height, on a 1.002
acre lot in the R -1- 40,000 zoning district, currently occupied by a single story 3,256 square foot house,
17 feet in height and a 562 square foot guest house /carport, 10 feet in height. APPROVED 3/1
(PATRICK OPPOSED).
6. DR -97 -053 and V -97 -011 (APN 503- 55 -53) PERSSON, 21194 Haymeadow Drive; Request for
Building Site approval, Design Review approval, and Variance approval to construct a new 4,047 square
foot house, 25 feet in height, on a vacant 1.002 acre lot in the R -1- 40,000 zoning district. Applicant
requests Variance approval in order to adhere to that zoning district's standard front yard setback, rather
than the percentage based setbacks prescribed for all vacant lots. Applicant also requests Design Review
exception to permit construction of garage with 7 foot, 6 inch underfloor clearance, in exceedance of city
limitation of 5 feet, and Floor Area exception to waive required floor area reduction for houses in excess
of 18 feet in height. APPROVED 3/1 WITH CONSTRAINT ON CONSTRUCTION HOURS
MARTLAGE OPPOSED).
DIRECTOR ITEMS
COMMISSION ITEMS
COMMUNICATIONS
Written
City Council Minutes dated February 4 and February 10, 1998
Notices for Planning Commission Meeting of March 11, 1998
ADJOURNMENT 10:00 p.m. to Wednesday, March 11, 1998, Civic Theater
13777 Fruitvale Avenue, Saratoga, CA
CITY OF SARATOGA
FINANCE COMMISSION MEETING
MINUTES
DATE: February 2, 1998
TIME: 8:00 A.M.
LOCATION: Emergency Operations Center Conference Room
Saratoga Civic Center
13777 Fruitvale Avenue, Saratoga, CA 95070
Call to Order.
The meeting was called to order at 8:10 a.m.
2. Roll Call.
Commission members present: Chang, Ousley, Roten, Streit, and Wolf. Commission
members absent: Low. Staff present: City Manager Perlin, Interim Assistant City
Manager Larson. Others present: Chuck Swan.
Report on Posting of the Agenda for the Meeting.
In accordance with Government Code 54954.2, State of California, the notice of this meeting
was properly posted on January 29, 1998.
4. Communications from the Public.
No members of the public wished to speak at this time.
Review of Proposed Reorganization Plan.
The City Manager, Larry Perlin, reviewed the proposed reorganization plan as originally
presented to the City Council on January 27, 1998. The Commission requested that the
dotted lines on the chart deleted in the interest of clarifying reporting relationships. Mr.
Perlin agreed to act on that suggestion. Several points of discussion followed among the
Commission members and Mr. Perlin. Concerns were expressed about the placement of
Facilities Maintenance, the fact that the Recreation Director's salary is the highest in the
City relative to others, the lack of a supervisory presence at the Corp Yard, the need to
execute an effective recruitment strategy for positions currently vacant, and the need to
ensure that the City has adequate purchasing controls. The Commission concurred that a
letter to City Council should be drafted and placed on the agenda for the Commission's
next regular meeting.
Adjourn to Next Meeting.
The meeting was adjourned at 9:20 a.m. The next regular meeting of the Finance
Commission is scheduled for February 9, 1998.
13777 FRUITVALE AVENUE SARATOGA, CALIFO
COUNCIL MEMBERS
Stan eogosian
Paul E. Jacobs
Gillian Moran
Jim Shaw
Donald L. Wolfe
February 26, 1998
To: City Council
From: Deputy City Clerk
Subject: Publicity for Upcoming Hearing CDBG Allocations
A hearing has been scheduled on the above item for Wednesday, March
18. Staff requests direction as to any publicity in addition to
that legally required which the Council wishes to have prepared.
In accordance with Council policy, most ordinances will be
introduced at noticed public hearings, including ordinances for
which State law does not require a public hearing. Notices of
appeals are published in the Saratoga News and mailed to all
property owners within 500 feet of the site.
A. CDBG Allocations for 1998 -99
A display ad soliciting proposals was placed in the Saratoga News,
and eligible groups were notified of the procedure for submitting
proposals. Those who did so have been notified of the hearing.
Staff recommends no further notice.
e
Grace E. Cory
Printed on recycled paper.
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. AGENDA ITEM
MEETING DATE: MARCH 4, 1998 CITY MGR.:
ORIGINATING DEPT.: COMMUNITY ENVIRONMENT PREPARED BY:
SUBJECT: Approval of payments for storm related emergency
work performed by Stevens Creek Quarry, Inc.
Recommended Motion(s):
Move to approve storm related construction purchases.
Re port Summary:
The purpose of this report is to obtain Council's authorization to
pay for a number of storm related emergency construction purchases.
Total cost for this work is $93,384.29. Of this total amount
$24,312.36 will be reimbursed to the City from the Santa Clara
Valley Water District for work to the Calabazas creek bank adjacent
to Padero Court, and the remaining $69,071.93 will be submitted to
FEMA for reimbursement under the President's declaration of
disaster for storm damage caused to Santa Clara County, FEMA
Disaster No. 1203.
The following summarizes the various work Stevens Creek Quarry has
performed:
1. Padero Court: The placement of rock rip -rap to armor the creek
bank adjacent to the roadway for protection against immediate and
long term erosion from Calabazas Creek.
Cost: $24,312.36
2. Old Oak Way: The Placement of K -Rail and temporary asphalt
berms to contain drainage within the curbs because of the rupture
of a storm drain outfall pipe.
Cost: $4,692.94
3. Quarry Creek Watershed: The cleanup of debris and sediment from
Quarry Road and from various components of the Quarry Creek
drainage system.
Cost: $6,943.90
4. Michaels Drive: The construction of a inlet structure to allow
drainage to enter an existing culvert under Michaels Drive which
lay buried under approximately 10 feet of sediment and 15 feet of
standing water.
Cost: $51,237.48
S. Pierce Road, Damon Lane, Mt. Eden Road, Diamond Oaks Lane: The
cleanup of debris and sediment from the roadways.
Cost: $6,197.61
All of the above work has been completed by Stevens Creek Quarry
under emergency conditions and in a satisfactory manner.
Consequently, it is recommended that Council at this time approve
the entire above list of emergency storm related construction
purchases so that payment to the contractor can be made.
Fiscal Impacts
Sufficient funding to pay for all of the above work currently
exists in the adopted budget in Activity 31 (Street Maintenance),
Account No. 4510, and in Activity 34 (Flood Control /Storm Drain),
Account No. 4510.,However, as the fiscal year progresses, it may be
necessary to replenish the above accounts with funds from the
Council's contingency to pay for future emergency and other
unforeseen maintenance and repair work. If this becomes necessary,
staff will prepare the required budget transfer resolutions for
future Council action.
Follow Up Actions
None.
Consequences of Not Acting on the Recommended Motions:
Either some or all of the above purchases would not be approved.
Staff will follow whatever other direction is provided by Council.
Advertising, Noticing and Public Contact
None.
Attachments
None.
4
U
Sheet1
Fund 2/27/98
Fund I Name AMOUNT Total
Checks A74130 A74297
1
General
58,908.39
58,908.39
100
COPS SLESF
110
Traffic Safety
150
Streets Roads
7,760.92
7,760.92
160
Transit Development
170
Hillside Repair
180
LLA Districts
7,553.91
7,553.91
250
Dev. Services
290.00
290.00
260
Environmental
270
Housing Comm.
15.12
15.12
290
Recreation
22,474.58
22,474.58
292
Facility Ops
735.00
735.00
293
Theater Tkt. Surchg.
300
State Park
310
Park Development
400
Library Debt
410
Civic Center COP
420
Leonard Road
430
Parking District #4
443.82
443.82
700
Quarry Creek
710
Heritage Psrvn
720
Cable TV
730
PD #2
740
PD #3
800
Deposit Agency
250.00
250.00
810
Deferred Comp
830
Payroll Agency
990
SPFA
5umotai 98,431.74 98,431.74
CHECKS B23251 B23278 81,077.37
Total 179;509:, k'I?
Prepared By: Date: 2 27 y�
Approved By: Date:
5 f-�
Page 1
s
PREPARED
02/27/1998, 9:59:53
EXPENDITURE APPROVAL LIST
PAGE 1
PROGRAM:
GM339L
AS OF:
02/27/1998
CITY OF SARATOGA
VEND NO
VENDOR NAME
INV40ICE
VOUCHER P.O.
CHECK /DUE
ACCOUNT
ITEM
EXPENDITURE HAND- ISSUED
NO
NO NO
DATE
NO
DESCRIPTION
AMOUNT
0000003
A 6 M MOTOR SUPPLY
62083
002835 18155
02/20/1998
001 1035 512.30
-01
VEHICLE PARTS
25.96
VENDOR TOTAL
25.96
0000006
A TO 2 NURSERY
8283312
002820
02/20/1998
150- 3020 532.30
-01
STORM RELATED -FILL SAND
36.81
8283309
002821
02/20/1998
150- 3020 532.30
-01
STORM RELATED -FILL SAND
18.40
8283310
002822
02/20/1998
150- 3020 532.30
-01
STORM RELATED -FILL SAND
18.40
8283325
002823
02/20/1998
150- 3020 532.30
-01
STORM RELATED -FILL SAND
216.50
8283394
002824
02/20/1998
150- 3020 532.30
-01
STORM RELATED -FILL SAND
331.25
VENDOR TOTAL
621.36
0000010
ABAG POWER PURCHASING
POOL
8CO031
002994
02/26/1998
001 1060 513.40
-23
NATURAL GAS PURCHASE
800.00
VENDOR TOTAL
800.00
0000011
ABLE RIBBON TECHNOLOGY
076459
002803
02/20/1998
001 1060 513.30
-02
PRINTER CARDRIDGES
341.06
VENDOR TOTAL
341.06
0001317
ALBERTS, JUDY
499
002896
02/25/1998
290- 6005- 445.04
-00
CLASS REFUND
47,75
VENDOR TOTAL
47,75
0001295
ALMEIDA, INDIRA
1902 -18
002793
02/20/1998
290- 6005-445.04
-00
CLASS REFUND
43.10
VENDOR TOTAL
43.10
0000913
AMARO, RICHARD
2/11
002815
02/20/1998
150- 3020 532.30
-01
MEAL REIMBURSEMENT /STORM
10.00
VENDOR TOTAL
10.00
0000022
AMERICAN FLEETCARE
3655
002818 16160
02/20/1998
001 1035 512.40
-15
QTLY OIL AND FILTER CHGS
508.82
VENDOR TOTAL
508.82
0001305
APPY, BROOKE
002949
02/25/1998
290 6005 564.40
-10
INSTRUCTOR FEES
500.00
VENDOR TOTAL
500.00
0000031
ASHBY, DAVID
PREPARED
02/27/1998, 9:59:53
EXPENDITURE APPROVAL LIST
PAGE 2
PROGRAM:
GM339L
AS OF: 02/27/1998
CITY OF SARATOGA
VEND NO
VENDOR NAME
IN�.OICE
VOUCHER P.O.
CHECK /DUE
ACCOUNT
ITEM
EXPENDITURE
HAND- ISSUED
NO
NO NO
DATE
NO
DESCRIPTION
AMOUNT
0000031
ASHBY, DAVID
2/,41
002810
02/20/1998
150- 3020 532.30 -01
MEAL REIMBURSEMENT /STORM
20.00
VENDOR TOTAL
20.00
0000552
ASHJAEE, MITRA
134
002888
02/25/1998
290- 6005- 445.04 -00
CLASS REFUND
47.75
VENDOR TOTAL
47.75
0001303
AUBREY, JOY
1080
002886
02/25/1998
290 6005- 445.04 -00
CLASS REFUND
46.00
VENDOR TOTAL
46.00
0001290
BERG, BRIAN
41526
002798
02/20/1998
292 6005- 462.03-01
DEPOSIT REFUND
300.00
VENDOR TOTAL
300.00
0000860
BERLOGAR GEOTECHNICAL
CONSULTAN
187542
002865
02/23/1998
001- 1025 511.40 -12
VILLA OAKS LANDSLIDE
1,928.82
VENDOR TOTAL
1,928.82
0001296
BORCH, ANDREA
3901 -28
002792
02/20/1998
290 6005- 445.04 -00
CLASS REFUND
49.00
VENDOR TOTAL
49.00
0000704
BURNS, LORI
2/98
003025
02/27/1998
001 1045 513.40 -01
REIMBURSEMENT LCF CONF
23.00
VENDOR TOTAL
23.00
0001318
BYRD, ELIZABETH
251
002899
02/25/1998
290 6005 445.04 -00
CLASS REFUND
47.75
VENDOR TOTAL
47.75
0001310
CABLE, KEVIN
002941
02/25/1998
290 6005 564.40 -10
REFEREE FEES
120.00
VENDOR TOTAL
120.00
0001320
CAMP, JENNIFER
141
002901
02/25/1998
290- 6005 445.04 -00
CLASS REFUND
55.85
VENDOR TOTAL
55.85
0001319
CAMPBELL, WAYNE
t 7
PREPARED
02/27/1998, 9:59:53
EXPENDITURE APPROVAL LIST
PAGE 3
PROGRAM:
GM339L
AS OF:
02/27/1998
CITY OF SARATOGA
VEND NO
VENDOR NAME
INVOICE
VOUCHER P.O.
CHECK /DUE
ACCOUNT
ITEM
EXPENDITURE HAND- ISSUED
NO
NO NO
DATE
NO
DESCRIPTION
AMOUNT
0001319
CAMPBELL, WAYNE
377
002900
02/25/1998
290 6005 445.04
-00
CLASS REFUND
55.85
VENDOR TOTAL
55.85
0001158
CHEN, JINA
352
002894
02/25/1998
290- 6005- 445.04
-00
CLASS REFUND
47.75
VENDOR TOTAL
47.75
0001227
CHICAGO TITLE
41812
002785
02/17/1998
430 0000- 105.00
-00
REFUND PROPERTY TAXES
14.7. 94
VENDOR TOTAL
147.94
0001128
CHIN, JOHNATHAN
002943
02/25/1998
290 6005 564.40
-10
INSTRUCTOR FEES
500.00
VENDOR TOTAL
500.00
0001301
CITY OF SARATOGA
002960
02/25/1998
250- 0000 101.10
-04
PETTY CASH SETUP
50.00
VENDOR TOTAL
50.00
0000955
CLARK, MORIS
002945
02/25/1998
290- 6005 564.40
-10
INSTRUCTOR FEES
285.00
VENDOR TOTAL
285.00
0001287
CLEARY, JEANETTE
1900 -18
002789
02/20/1998
290 6005- 445.04
-00
CLASS REFUND
49.00
VENDOR TOTAL
49.00
0001226
COHEN, DARLENE
41845
002783
02/17/1998
430- 0000 105.00
-00
REFUND PROPERTY TAXES
147.94
VENDOR TOTAL
147.94
0001273
CONNOLLY, DARRIN
002939
02/25/1998
290 6005 564.40
-10
INSTRUCTOR FEES
54.00
VENDOR TOTAL
54.00
0000094
CORY, BETSY
VARIOUS
002862
02/23/1998
001 1005 511.30
-01
COUNCIL FOOD /BEVERAGES
55.96
003023
02/26/1998
001 1005 511.30
-01
REIMBURSE COUNCIL MISC.
21.88
VARIOUS
002863
02/23/1998
001 1030 511.30
-01
PAPERBACK ELECT. CODE
41.04
VENDOR TOTAL
118.88
PREPARED
02/27/1998, 9:59:53
EXPENDITURE APPROVAL LIST
002937 02/25/1998
PAGE 4
PROGRAM:
GM339L
VENDOR TOTAL
AS OF:
02/27/1998
ELECTRICAL DISTRIBUTORS
CITY OF
SARATOGA
003014 17986 02/26/1998
001 1060 513.30 -02 REPLACEMENT LIGHT BULBS
761.99
VENDOR TOTAL
VEND NO
VENDOR NAME
INVOICE
VOUCHER
P.O.
CHECK /DUE
ACCOUNT
ITEM
EXPENDITURE HAND- ISSUED
NO
NO
NO
DATE
NO
DESCRIPTION
AMOUNT
0000094
CORY, BETSY
0000499
COUNTY OF SANTA
CLARA
2/48
002852
02/20/1998
001 0000 202.10 -01
BUS TICKET REIMBURSEMENT
43.00
VENDOR TOTAL
43.00
0001314
COUNTY OF SANTA
CLARA
1/23/98 002986
02/26/1998
001 2015 523.40 -10
BOOKING FEES- SHERIFF DEPT
22,927.00
VENDOR TOTAL
22,927.00
0000754
OOFING SERVICES INC
12416
4
QPARADES,
02/20/1998
01- 1060 513.40 -14
REPAIR ROOF LEAKS
671.54
VENDOR TOTAL
671.54
0000854
2/11
002816
02/20/199 8
150- 3020 532.30 -01
MEAL REIMBURSEMENT /STORM
10.00
VENDOR TOTAL
10.00
0000122
DIABLO LANDSCAPE
MAINTENANCE
29499
002998
200006
02/26/1998
180- 3040 532.40 -15
LANDSCAPE MAINTENANCE
35.00
29499
002999
200006
02/26/1998
180- 3040 532.40 -15
LANDSCAPE MAINTENANCE
75.00
29499
003000
200006
02/26/1998
180 3040 532.40 -15
LANDSCAPE MAINTENANCE
150.00
29499
003001
200006
02/26/1998
180 3040 532.40 -15
LANDSCAPE MAINTENANCE
75.00
29499
003002
200006
02/26/1998
180- 3040 532.40 -15
LANDSCAPE MAINTENANCE
49.20
29499
003003
200006
02/26/1998
180- 3040 532.40 -15
LANDSCAPE MAINTENANCE
60.30
29499
003004
200006
02/26/1998
180- 3040 532.40 -15
LANDSCAPE MAINTENANCE
40.50
29499
003005
200006
02/26/1998
180- 3040 532.40 -15
LANDSCAPE MAINTENANCE
75.00
29499
003006
200006
02/26/1998
180- 3040 532.40 -15
LANDSCAPE MAINTENANCE
75.00
29499
003007
200006
02/26/1998
180- 3040 532.40 -15
LANDSCAPE MAINTENANCE
150.00
29499
003008
200006
02/26/1998
180 3040 532.40 -15
LANDSCAPE MAINTENANCE
295.00
29499
003009
200006
02/26/1998
180 3040 532.40 -15
LANDSCAPE MAINTENANCE
850.00
29499
003010
200006
02/26/1998
180- 3040 532.40 -15
LANDSCAPE MAINTENANCE
285.00
VENDOR TOTAL 2,215.00
0000123
DIDENTI, DAVID
002937 02/25/1998
290 6005 564.40 -10 REFEREE FEES
240.00
VENDOR TOTAL
240.00
0000144
ELECTRICAL DISTRIBUTORS
838258
003014 17986 02/26/1998
001 1060 513.30 -02 REPLACEMENT LIGHT BULBS
761.99
VENDOR TOTAL
761.99
0001322
ELLENEKIOTIS, TONY
7
to
PREPARED
02/27/1998, 9:59:53
EXPENDITURE APPROVAL LIST
PAGE 5
PROGRAM:
GM339L
AS OF:
02/27/1998
CITY OF SARATOGA
VEND NO
VENDOR NAME
INVOICE
VOUCHER P.O.
CHECK /DUE
ACCOUNT
ITEM
EXPENDITURE HAND- ISSUED
NO
NO NO
DATE
NO
DESCRIPTION
AMOUNT
0001322
ELLENEKIOTIS, TONY
7 ;3
002903
02/25/1998
290 6005- 445.04
-00
CLASS REFUND
95.50
VENDOR
TOTAL
95.50
0001215
ELLIS, NICHOL
002934
02/25/1998
290- 6005 564.40
-10
REFEREE FEES
80.00
VENDOR
TOTAL
80.00
0001285
ENGLISH, SARA
1610 -18
002787
02/20/1998
290- 6005 445.02
-00
CLASS REFUND
199.00
VENDOR
TOTAL
199.00
0001323
FASSNACHT, LISA
399
002904
02/25/1998
290- 6005- 445.04
-00
CLASS REFUND
55.85
VENDOR
TOTAL
55.85
0000155
FITZPATRICK BARRICADE
S -789
002988
02/26/1998
150 3015 532.30
-01
TRAFFIC SIGNS
31.66
5 -790
002989
02/26/1998
150- 3015 532.30
-01
TRAFFIC SIGNS
79.56
.S -791
002990
02/26/1998
150- 3015 532.30
-01
TRAFFIC SIGNS
105.54
VENDOR
TOTAL
216.76
0001324
FONGSON, ARLENE
621
002905
02/25/1998
290- 6005- 445.04
-00
CLASS REFUND
47
VENDOR
TOTAL
47.75
0001325
FREDRICK, MARY
565
002906
02/25/1998
290 6005- 445.04
-00
CLASS REFUND
47,75
VENDOR
TOTAL
47,75
0001294
GARNER, ANNE
3911- 28,3909
-28 002794
02/20/1998
290- 6005- 445.04
-00
CLASS REFUND
108.00
VENDOR
TOTAL
108.00
0000165
GARROD FARMS
002942
02/25/1998
290- 6005 564.40
-10
INSTRUCTOR FEES
210.00
VENDOR
TOTAL
210.00
0001326
GEORGE, BILL
376
002907
02/25/1998
290- 6005 445.04
-00
CLASS REFUND
47,75
VENDOR TOTAL 47.75
PREPARED
02/27/1998, 9:59:53
EXPENDITURE APPROVAL LIST
PAGE 6
PROGRAM:
GM339L
AS OF:
02/27/1998
CITY OF
SARATOGA
VEND NO
VENDOR NAME
INVOICE
VOUCHER P.O.
CHECK /DUE
ACCOUNT
ITEM
EXPENDITURE
HAND- ISSUED
NO
NO NO
DATE
NO
DESCRIPTION
AMOUNT
0001326
GEORGE, BILL
0001328
GHAFFARPAY, AZITA
8991
002909
02/25/1998
290 6005- 445.04
-00
CLASS REFUND
47.75
VENDOR TOTAL
47.75
0000169
GHAFOURIFAR, ZAHRA
002839
02/20/1998
290 6005 564.40
-10
INSTRUCTOR FEE
202.50
VENDOR TOTAL
202.50
0001216
GREEN, NATHANIEL
002936
02/25/1998
290 6005 564.40
-10
REFEREE FEES
200.00
VENDOR TOTAL
200.00
0000566
GUICHARD, ANNA MARIE
002836
02/20/1998
290- 6005 564.30
-01
REIMBURSE CAMP SUPPLIES
476.97
VENDOR TOTAL
476.97
0001298
GUPTA, SAROJ
41532
002800
02/20/1998
292- 6005- 462.03
-01
DEPOSIT REFUND
150.00
VENDOR TOTAL
150.00
0000183
HAKONE GARDEN FOUNDATION
002957
02/25/1998
290- 6005 564.40
-10
INSTRUCTOR FEES
200.00
VENDOR TOTAL
200.00
0001327
HARMON, BETTE
455
002908
02/25/1998
290 -6005- 445.04
-00
CLASS REFUND
47.75
VENDOR TOTAL
47.75
0001218
HILBERT, MIKE
002935
02/25/1998
290 6005 564.10
-03
INSTRUCTOR FEES
112.50
VENDOR TOTAL
112.50
0001225
HLAVA, RICHARD
41957
002782
02/17/1998
430- 0000 105.00
-00
REFUND PROPERTY TAXES
73.97
VENDOR TOTAL
73.97
0001347
HODGMAN, JOHN
571
002928
02/25/1998
290- 6005- 445.04
-00
CLASS REFUND
111.70
VENDOR TOTAL
111.70
r
T_ lb
PREPARED 02/27/1998, 9:59:53 EXPENDITURE APPROVAL LIST PAGE 7
PROGRAM: GM339L AS OF: 02/27/1998
CITY OF SARATOGA
VEND NO VENDOR NAME
INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED
NO NO NO DATE NO DESCRIPTION AMOUNT
0001347 HODGMAN, JOHN
0001165 HUANG, TIFFANY
630 002895 02/25/1998 290 600
5- 445.04
-00
CLASS REFUND
47.75
VENDOR TOTAL
47.75
0001289
HUANG, TIFFANY
3821 -18
002791
02/20/1998
290- 6005- 445.04
-00
CLASS REFUND
128.00
VENDOR TOTAL
128.00
0000194
HUDTLOFF, DIANA L.
002843
02/20/1998
290 6005 564.40
-10
INSTRUCTOR FEE
2,389.72
VENDOR TOTAL
2,389.72
0001291
HUSSAIN, MOHAMMED
42033
002799
02/20/1998
292 6005- 462.03
-01
DEPOSIT REFUND
285.00
VENDOR TOTAL
285.00
0000199
IAN GEDDES TREE CARE
INC.
98 -901
002819
02/20/1998
150- 3020 532.40
-10
STORM RELATED -OAK TREE
2,187.50
VENDOR TOTAL
2,187.50
0000200
ICE CHALETS, INC.
002955
02/25/1998
290 6005 564.40
-10
INSTRUCTOR FEES
1,140.00
VENDOR TOTAL
1,140.00
0000201
ICMA RETIREMENT TRUST
2/26/98
002983
02/26/1998
001 0000 210.20
-01
DEFERRED COMPENSATION
4,105.26
VENDOR TOTAL
4,105.26
0000485
J M HYDRAULICS
1377
002830
02/20/1998
001- 1035 512.40
-14
REPAIRS TO VEH #90
269.10
VENDOR TOTAL
269.10
0001207
JEAN HAUCK GROUP RATES
002847
02/20/1998
290- 6005- 564.40
-51
TICKETS TO SHEAR MADNESS
504.00
VENDOR TOTAL
504.00
0001264
JEFFERS, JAMES A.
2/98
002961
02/25/1998
250- 4010 542.40
-10
TREE INSPECTION FEES
240.00
VENDOR TOTAL
240.00
PREPARED 02/27/1998, 9:59:53 EXPENDITURE APPROVAL LIST PAGE 8
PROGRAM: GM339L AS OF: 02/27/1998
CITY OF SARATOGA
VEND NO VENDOR NAME
INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED
NO NO NO DATE NO DESCRIPTION AMOUNT
0001264 JEFFERS, JAMES A.
00002 JENKINS, TRACY
002933 02/25/1998 290 6005 564.40 -10 REFEREE FEES 315 00
0001346 JOHNSON, GREG
503 002927
0001275 JOHNSTONE SUPPLY
158689 003013
0000219 JONES, MIKE
002841
0001288 KALAMI, MARYAM
3919 -18 002790
0000222 KANEN TOURS
002853
0001345 KARREN, DANA
942 002926
0001315 KEPPEL, KRISTIN
568 002896
0001344 KEVAN, MELISSA
304 002925
0000929 KOEHLER, PETER
002952
v 7
VENDOR TOTAL
315.00
02/25/1998
290 6005- 445.04
-00
CLASS
REFUND
47.75
VENDOR TOTAL
47.75
02/26/1998
001 1060 513.30
-02
GABLE
VENTILATOR
50.81
VENDOR TOTAL
50.81
02/20/1998
290- 6005 564.40
-10
INSTRUCTOR FEE
240.00
VENDOR TOTAL
240.00
02/20/1998
290 6005- 445.04
-00
CLASS
REFUND
39.00
VENDOR TOTAL
39.00
02/20/1998
290- 6005 564.40
-51
FINAL
PAYMENT -RENO TRIP
99.00
VENDOR TOTAL
99.00
02/25/1998
290- 6005- 445.04
-00
CLASS
REFUND
47.75
VENDOR TOTAL
47.75
02/25/1998
290 6005- 445.04
-00
CLASS
REFUND
24.00
VENDOR TOTAL
24.00
02/25/1998
290 6005- 445.04
-00
CLASS
REFUND
47.75
VENDOR TOTAL
47.75
02/25/1998
290- 6005 564.40
-10
INSTRUCTOR FEES
393.75
VENDOR TOTAL
393.75
v 7
C 1
PREPARED
02/27/1998, 9:59:53
EXPENDITURE APPROVAL LIST
PAGE 9
PROGRAM:
GM339L
AS OF:
02/27/1998
CITY OF SARATOGA
VEND,NO
VENDOR NAME
INVOICE
VOUCHER P.O.
CHECK /DUE
ACCOUNT
ITEM
EXPENDITURE HAND- ISSUED
NO
NO NO
DATE
NO
DESCRIPTION
AMOUNT
0000929
KOEHLER, PETER
0000233
KRUMMEL, MARIAN
002951
02/25/1998
290 6005 564.40
-10
INSTRUCTOR FEES
280.50
VENDOR TOTAL
280.50
0000466
KUHN, BRIAN
002845
02/20/1998
290 6005 564.40
-10
INSTRUCTOR FEE
920.40
VENDOR TOTAL
920.40
0001343
KUNDTZ, NANCY
193
002924
02/25/1998
290 6005- 445.04
-00
CLASS REFUND
47.75
VENDOR TOTAL
47.75
0000238
LAIR, JERRY
2/11
002812
02/20/1998
150- 3020 532.30
-01
MEAL REIMBURSEMENT /STORM
70.00
VENDOR TOTAL
70.00
0000647
LAMPSHIRE, YVONNE
002855 18417
02/20/1998
290 6005 564.30
-01
REIMBURSE FOR BLINDS
180.13
575
002884
02/25/1998
290- 6005- 445.04
-00
CLASS REFUND
24.00
VENDOR TOTAL
204.13
0001292
LANGE, PAT
3822 -18
002796
02/20/1998
290- 6005- 445.04
-00
CLASS REFUND
134.00
VENDOR TOTAL
134.00
0001091
LARSON, DEBORAH S.
2/11/98
002882
02/23/1998
001- 1020 511.40
-04
REGISTRATION FEE
300.00
VENDOR TOTAL
300.00
0000772
LIEBERT, CASSIDY FRIERSON
2/10/98
002864
02/23/1998
001 1045 513.40
-10
CONSULTING
460.00
VENDOR TOTAL
460.00
0001342
LIU, JANIS
463
002923
02/25/1998
290- 6005- 445.04
-00
CLASS REFUND
55.85
VENDOR TOTAL
55.85
0001321
L0, CHEW -ER
458
002902
02/25/1998
290- 6005- 445.04
-00
CLASS REFUND
47.75
PREPARED 0
02/27/1998, 9:59:53 E
EXPENDITURE APPROVAL LIST P
PAGE 30
PROGRAM: G
GM339L A
AS OF: 0
02/27/1998
CITY OF SARATOGA
e a
PREPARED
02/27/1998, 9:59:53
02/25/1998
EXPENDITURE APPROVAL LIST
PAGE 11
PROGRAM:
GM339L
AS OF: 02/27/1998
002950
CITY OF
SARATOGA
-10
INSTRUCTOR FEES
350.00
VEND NO
VENDOR NAME
INVbICE
VOUCHER P.O.
CHECK /DUE
ACCOUNT ITEM
EXPENDITURE HAND- ISSUED
NO
NO NO
DATE
NO DESCRIPTION
AMOUNT
0000265
MARTIN, JIM
3742 -18
002786
02/20/1998
2/1;1
002811
02/20/1998
150- 3020 532.30 -01 MEAL REIMBURSEMENT /STORM
70.00
I
VENDOR TOTAL
70.00
0001341
MARTINYAK, BILL
0000291
MCQUEEN, BRYAN
659
002922
02/25/1998
290-6005-445.04 -00 CLASS REFUND
47,75
2/11
002805
VENDOR TOTAL
47.75
0000266 MATHEW, CHRIS
002931
02/25/1998
290- 6005 564.40
-10
INSTRUCTOR FEES
80.00
002950
02/25/1998
290- 6005 564.40
-10
INSTRUCTOR FEES
350.00
VENDOR TOTAL
430.00
0001283
MATTEINI, ANN
3742 -18
002786
02/20/1998
290- 6005- 445.04
-00
CLASS REFUND
24.00
VENDOR TOTAL
24.00
0000291
MCQUEEN, BRYAN
2/11
002805
02/20/1998
150- 3020 532.30
-01
MEAL REIMBURSEMENT /STORM
90.00
002832
02/20/1998
150- 3020 532.30
-01
STORM PHOTO PRINTS
27.25
VENDOR TOTAL
117.25
0001309
MIYAI, TAKOMITSU
181
002883
02/25/1998
290- 6005- 445.04
-00
CLASS REFUND
34.00
VENDOR TOTAL
34.00
0001297
MOBILASTICS
002797
02/20/1998
290- 6005 564.40
-10
INSTRUCTOR FEE
377.32
VENDOR TOTAL
377.32
0000502
MONGRAW, FRANK
VIOLET
41811
002784
02/17/1998
430 0000 105.00
-00
REFUND PROPERTY TAXES
73.97
VENDOR TOTAL
73.97
0000279
MOONEY, DAVID
2/11
002814
02/20/1998
150- 3020 532.30
-01
MEAL REIMBURSEMENT /STORM
10.00
VENDOR TOTAL
10.00
0001019
MORAN, THERESA
278
002892
02/25/1998
290 6005- 445.04
-00
CLASS REFUND
47.75
VENDOR TOTAL
47.75
PREPARED
02/27/1998, 9:59:53
ELECTRIC
EXPENDITURE APPROVAL LIST
PAGE 12
PROGRAM:
GM339L
2/5/98
AS OF:
02/27/1998
02/23/1998
001 1050 513.40
CITY OF SARATOGA
TELEPHONE
CHARGES
1,860.91
002834
868 -9497
002857
VEND NO
VENDOR NAME
-20
INVOICE
VOUCHER P.O.
CHECK /DUE
ACCOUNT
ITEM
EXPENDITURE HAND- ISSUED
NO
NO NO
DATE
NO
DESCRIPTION
AMOUNT
0001019
MORAN, THERESA
TELEPHONE
CHARGES
131.34
-23
741 -2271
00012�p1
MURRAY, RANDALL
001 2005 521.40
-20
TELEPHONE
CHARGES
17.26
418
002891
02/25/1998
290 6005- 445.04 -00
CLASS REFUND
47.75
TELEPHONE
CHARGES
14.48
1,355.01
VENDOR TOTAL
47.75
02/23/1998
0000292
NATIONAL PLAN COORDINATOR
IRRIGATION CONTROL
14.58
2/11/98
2/26/98
002985
02/26/1998
001 0000 210.20 -01
NPC DEFERRED COMP
2,139.42
2/11/98
002871
02/23/1998
180- 3040 532.40
VENDOR TOTAL
2,139.42
7.29
0000297
O. C. MCDONALD
6428
003015
02/26/1998
001 1060 513.40 -14
FACILITY REPAIRS
908.49
VENDOR TOTAL
908.49
0001339
OFARRELL, SHAWN
528
002920
02/25/1998
290- 6005- 445.04 -00
CLASS REFUND
47.75
VENDOR TOTAL
47.75
0000302
ORCHARD SUPPLY HARDWARE
1/26/98
002993
02/26/1998
001 1060 513.30 -02
MISC MAINTENANCE SUPPLIES
337.16
1/26/98
002991
02/26/1998
001 3030 532.30 -01
MISC MAINTENANCE SUPPLIES
5.73
1/26/98
002992
02/26/1998
150- 3005 532.30 -01
MISC MAINTENANCE SUPPLIES
54.02
VENDOR TOTAL 396.91
0000306 PACIFIC
BELL
ELECTRIC
2/5/98
868 -9099
002856
02/23/1998
001 1050 513.40
-20
TELEPHONE
CHARGES
1,860.91
002834
868 -9497
002857
02/23/1998
001 1050 513.40
-20
TELEPHONE
CHARGES
33.56
02/23/1998
237 -271- 4652319
002861
02/23/1998
001 1050 513.40
-20
TELEPHONE
CHARGES
711.86
001 1060 513.40
867 -8550
002858
02/23/1998
001- 2005 521.40
-20
TELEPHONE
CHARGES
131.34
-23
741 -2271
002859
02/23/1998
001 2005 521.40
-20
TELEPHONE
CHARGES
17.26
ELECTRICITY
741 -1527
002860
02/23/1998
001 2005-521.40
-20
TELEPHONE
CHARGES
14.48
1,355.01
VENDOR TOTAL 2,769.41
0000307 PACIFIC
GAS 6
ELECTRIC
2/5/98
002833
02/20/1998
001- 1035 512.30
-20
TUBE TRAILER
13.42
002834
02/20/1998
001 1035 512.30
-20
NATURAL GAS VEHICLE
15.50
2/11/98
002880
02/23/1998
001 1060 513.40
-23
FACILITY MAINTENANCE
2,463.16
2/11/98
002861
02/23/1998
001 1060 513.40
-23
NATURAL GAS STATION
218.02
2/11/98
002869
02/23/1998
001 3030 532.40
-23
PARKS
272.21
2/11/98
002866
02/23/1998
150- 3005 532.40
-23
ELECTRICITY
534.59
2/11/98
002867
02/23/1998
150- 3015 532.40
-23
TRAFFIC SIGNALS
1,355.01
2/11/98
002868
02/23/1998
150- 3025 532.40
-23
IRRIGATION CONTROL
14.58
2/11/98
002870
02/23/1998
180- 3040 532.40
-23
ZONE 10
7.32
2/11/98
002871
02/23/1998
180- 3040 532.40
-23
ZONE 14
7.29
PREPARED 0
02/27/1998, 9:59:53 E
EXPENDITURE APPROVAL LIST P
PAGE 13
PROGRAM: G
GM339L A
AS OF: 0
02/27/1998
CITY OF SARATOGA
PREPARED
02/27/1996, 9:59:53
EXPENDITURE APPROVAL LIST
PAGE 14
PROGRAM:
GM339L
AS OF:
02/27/1998
CITY OF
SARATOGA
VEND NO
VENDOR NAME
INVOICE
VOUCHER P.O.
CHECK /DUE
ACCOUNT
ITEM
EXPENDITURE HAND- ISSUED
NO
NO NO
DATE
NO
DESCRIPTION
AMOUNT
0000334
REED GRAHAM, INC.
VENDOR TOTAL
45.25
0001217
REED, CHRIS
002929
02/25/1998'
290 6005 564.40
-10
SCORE KEEPER /GYM ASSIST.
160.00
VENDOR TOTAL
160.00
0001338
REES, ELISABETH
TRSF
002919
02/25/1998
290 6005- 445.04
-00
CLASS REFUND
47.75
VENDOR TOTAL
47.75
0000335
REEVE, PAULA
002980
02/25/1998
001 2005 521.30
-01
SUPPLIES
13.83
002981
02/26/1998
001 2005 521.40
-05
OES, EMA MILEAGE
13.86
002979
02/25/1998
270- 7015 572.40
-05
CDBG MTG MILEAGE
15.12
VENDOR TOTAL
42.81
0000336
RIVERA, JUAN
2/11
002808
02/20/1998
150- 3020 532.30
-01
MEAL REIMBURSEMENT /STORM
90.00
VENDOR TOTAL
90.00
0001306
RODRIGUEZ, ADRIAN
002948
02/25/1998
290 6005 564.40
-10
INSTRUCTOR FEES
525.00
VENDOR TOTAL
525.00
0001348
ROTARY CLUB OF LOS GATOS
022598
002982
02/26/1998
800- 0000 260.10
-00
DEPOSIT REFUND /GREAT RACE
250.00
VENDOR TOTAL
250.00
0000336
ROYAL COACH TOURS
002848 18403
02/20/1998
290- 6005 564.40
-51
BUS TO SHEAR MADNESS 3/25
482.99
005630
-009 002849 18395
02/20/1998
290 6005 564.40
-51
BUS TO NAPA VALLEY 3/19
625.38
VENDOR TOTAL
1,108.37
0001219
RUBALCAVA, PAT
002930
02/25/1998
290 6005 564.40
-10
GYM SUPT.
153.00
VENDOR TOTAL
153.00
0001121
RUSSELL, ANN
002947
02/25/1998
290- 6005 564.40
-10
INSTRUCTOR FEES
500.00
VENDOR TOTAL 500.00
PREPARED
02/27/1998, 9:59:53
EXPENDITURE APPROVAL
LIST
02/27/1998
001 1005 511.40 -04 RENTAL OF ROOM FOR
PAGE 15
PROGRAM:
GM339L
001 1005 511.40 -04 REFUNDABLE DEPOSIT 3/14
100.00
AS OF:
02/27/1998
VENDOR TOTAL
550.00
0001312 SCHEIBLI, SANDY
CITY OF
SARATOGA
002938
02/25/1998
290 6005 564.40 -10 REFEREE FEES
45.00
VEND NO
VENDOR NAME
INVOICE
VOUCHER P.O.
CHECK /DUE
ACCOUNT
ITEM
EXPENDITURE HAND- ISSUED
NO
NO NO
DATE
NO
DESCRIPTION
AMOUNT
0001121
RUSSELL, ANN
00013'08
RUSSELL, JEFF
002944
02/25/1998
290- 6005 564.40
-10
INSTRUCTOR
FEES
428.00
VENDOR TOTAL
428.00
0001307
RUSSELL, STANLEY
002946
02/25/1998
290 6005 564.40
-10
INSTRUCTOR
FEES
350.00
VENDOR TOTAL
350.00
0000346
SAN JOSE WATER COMPANY
2/98
,002966
02/25/1998
001 1060 513.40
-22
BUILDINGS
242.27
2/98
002965
02/25/1998
001 3030 532.40
-22
PARKS /OPEN
SPACE
506.98
2/98
002964
02/25/1998
150- 3025 532.40
-22
MEDIANS /PARKWAYS
797.63
2/98
002967
02/25/1998
180 3040 532.40
-22
LDSCP /LTG
ZONE
3
52.30
2/98
002968
02/25/1998
180- 3040 532.40
-22
LDSCP /LTG
ZONE
12
24.54
2/98
002969
02/25/1998
180 3040 532.40
-22
LDSCP /LTG
ZONE
10
84.37
2/98
002970
02/25/1998
180- 3040 532.40
-22
LDSCP /LTG
ZONE
18
14.20
2/98
002971
02/25/1998
180- 3040 532.40
-22
LDSCP /LTG
ZONE
2
5.83
2/98
002972
02/25/1998
180- 3040 532.40
-22
LDSCP /LTG
ZONE
9
219.84
2/98
002973
02/25/1998
180- 3040 532.40
-22
LDSCP /LTG
ZONE
15
67.38
2/98
002974
02/25/1998
180 3040 532.40
-22
LDSCP /LTG
ZONE
1
12.27
2/98
002975
02/25/1998
160- 3040 532.40
-22
LDSCP /LTG
ZONE
11
37.05
2/98
002976
02/25/1998
180- 3040 532.40
-22
LDSCP /LTG
ZONE
32.40
2/98
002977
02/25/1998
180- 3040 532.40
-22
LDSCP /LTG
ZONE
22
84.37
2/98
002978
02/25/1998
180- 3040 532.40
-22
LDSCP /LTG
ZONE
17
75.40
VENDOR TOTAL 2,257.03
0000356 SARATOGA TREE SERVICE
1029 003022 02/26/1998 180- 3040 532.40 -14 EMERGENCY TREE REMOVAL 765.00
VENDOR TOTAL 765.00
0001316 SATHE, VANDANA
260 002897 02/25/1998 290- 6005- 445.04 -00 CLASS REFUND 47.75
VENDOR TOTAL 47.75
0001350 SAVANNAH CHANEL
VINEYARDS
2/25/98 -A 003026
02/27/1998
001 1005 511.40 -04 RENTAL OF ROOM FOR
450.00
2/25/98 -B 003027
02/27/1998
001 1005 511.40 -04 REFUNDABLE DEPOSIT 3/14
100.00
VENDOR TOTAL
550.00
0001312 SCHEIBLI, SANDY
002938
02/25/1998
290 6005 564.40 -10 REFEREE FEES
45.00
VENDOR TOTAL 45.00
PREPARED 02/27/1998, 9:59:53 EXPENDITURE APPROVAL LIST PAGE 16
PROGRAM: GM339L AS OF: 02/27/1998
CITY OF SARATOGA
VEND NO VENDOR NAME
INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED
NO NO NO DATE NO DESCRIPTION AMOUNT
0001312 SCHEIBLI, SANDY
00013`37 SCHNEIDER, SCOTT
3781 002918 02 2
5/1998
290- 6005- 445.04
-00
CLASS REFUND
47.75
VENDOR TOTAL
47.75
0000912
SERRANO, SERGIO
2/11
002813
02/20/1998
150- 3020 532.30
-01
MEAL REIMBURSEMENT /STORM
90.00
VENDOR TOTAL
90.00
0001336
SHIMIZU, LAURIE
618
002917
02/25/1998
290 6005- 445.04
-00
CLASS REFUND
47,75
VENDOR TOTAL
47.75
0000368
SIGNAL MAINTENANCE,
INC.
33735
002826 17932
02/20/1998
150- 3015 532.40
-15
SCHEDULED MAINTENANCE
732.64
33843
002827 17933
02/20/1998
150- 3015 532.40
-14
UN- SCHEDULED REPAIRS
48.69
VENDOR TOTAL
781.33
0000370
SKATEWORLD
002953
02/25/1998
290 6005 564.40
-10
INSTRUCTOR FEES
185.60
VENDOR TOTAL
185.60
0001335
SMETS, ANNE
561
002916
02/25/1998
290- 6005- 445.04
-00
CLASS REFUND
55.85
VENDOR TOTAL
55.85
0001334
SPARKS, KAREN
544
002915
02/25/1998
290- 6005- 445.04
-00
CLASS REFUND
47.75
VENDOR TOTAL
47.75
0000378
STAPLES
A651524001
003011 18139
02/26/1998
001- 1050 513.30
-01
OFFICE SUPPLIES
89.79
A926084001
003012 18139
02/26/1998
001 1050 513.30
-01
OFFICE SUPPLIES
65.23
VENDOR TOTAL
155.02
0000119
STATE OF CALIFORNIA
154482
002851
02/20/1998
001 1045 513.40
-10
FINGERPRINT FEES
224.00
VENDOR TOTAL
224.00
0000382
STATE OF CALIFORNIA
PREPARED
02/27/1998, 9:59:53
EXPENDITURE APPROVAL LIST
PAGE 17
PROGRAM:
GM339L
AS OF:
02/27/1998
CITY OF SARATOGA
VEND, NO
VENDOR NAME
INVOICE
VOUCHER P.O.
CHECK /DUE
ACCOUNT
ITEM
EXPENDITURE HAND- ISSUED
NO
NO NO
DATE
NO
DESCRIPTION
AMOUNT
0000382
STATE OF CALIFORNIA
2/2
002984
02/26/1998
001- 0000 210.20
-01
FEDERAL P/R TAX DEPOSIT
3,261.79
VENDOR
TOTAL
3,261.79
0001284
STATE STREET BANK
TRUST COMPANY
00012242
002801
02/20/1998
001 1040 513.40
-10
ANNUAL ADMIN.
FEE
1,645.00
VENDOR
TOTAL
1,645.00
0001349
AT PEST CONTROL
12316
003016
02/26/1998
001- 1060 513.40
-15
SARATOGA LIBRARY SPRAY
125.00
VENDOR
TOTAL
125.00
0001200
TENG, HSIAO -JUNG
493
002889
02/25/1998
290 6005- 445.04
-00
CLASS REFUND
47.75
VENDOR
TOTAL
47.75
0001333
TERSINI, TERRY
545
002914
02/25/1998
290 6005- 445.04
-00
CLASS REFUND
55.85
VENDOR
TOTAL
55.85
0001332
TETER, CELIA
686
002913
02/25/1998
290 6005- 445.04
-00
CLASS REFUND
47.75
VENDOR
TOTAL
47.75
0001331
THOMAS, MARILYN
541
002912
02/25/1998
290- 6005- 445.04
-00
CLASS REFUND
47.75
VENDOR
TOTAL
47.75
0000396
THOMAS' CLEANING SERVICE
1894
002828 18153
02/20/1998
180- 3040 532.40
-15
VPD #3 LDSCP MTC
450.00
VENDOR
TOTAL
450.00
0001330
THORBURN, JESSIE
555
002911
02/25/1998
290- 6005- 445.04
-00
CLASS REFUND
47.75
VENDOR
TOTAL
47.75
0001286
TOH, SIN -WING
3928 18,3934
-28 002788
02/20/1998
290- 6005- 445.04
-00
CLASS REFUND
68.00
VENDOR
TOTAL
68.00
0000403
TORRES, RICHARD
PREPARED
02/27/1998, 9:59:53
EXPENDITURE APPROVAL LIST
PAGE 1B
PROGRAM:
GM339L
AS OF:
02/27/1998
CITY OF
SARATOGA
VEND NO
VENDOR NAME
INVbICE
VOUCHER P.O.
CHECK /DUE
ACCOUNT
ITEM
EXPENDITURE HAND- ISSUED
NO
NO NO
DATE
NO
DESCRIPTION
AMOUNT
0000403
TORRES, RICHARD
2/,1
002806
02/20/1998
150- 3020 532.30
-01
MEAL REIMBURSEMENT /STORM
90.00
VENDOR TOTAL
90.00
0000405
TRACTOR EQUIPMENT SALE COMPANY
23525900
003021
02/26/1998
001 1035 512.40
-14
REPAIRS TO CASE LOADER
236.55
VENDOR TOTAL
236.55
0001299
TRI COUNTY LANDSCAPE
SUPPLY
20663
002802
02/20/1998
150- 3020 532.30
-01
FILL SAND FOR STORM
411.35
VENDOR TOTAL
411.35
0000499
TSUJI, MINAKO
002956
02/25/1998
290 6005 564.40
-10
INSTRUCTOR FEES
480.00
VENDOR TOTAL
480.00
0000420
VILLALOBOS, JESUS
2/11
002809
02/20/1998
150- 3020 532.30
-01
MEAL REIMBURSEMENT /STORM
70.00
002831
02/20/1998
150- 3020 532.30
-01
REIMBURSE BULBS /LENS
4.09
VENDOR TOTAL
74.09
0000901
W.W. GRAINGER, INC.
7326005340
003020
02/26/1998
001 1040 513.30
-01
ELECTRIC HEATER REPLACE.
45.36
7326052904
003017
02/26/1998
001 1060 513.40-14
FAN BLOWER MOTOR 1/70 HP
31.18
7326058695
003018
02/26/1998
001- 1060 513.40
-14
FAN BLOWER MOTOR 1/70 HP
25.90
7326058794
003019
02/26/1998
001- 1060 513.40
-14
FAN BLOWER MOTOR CREDIT
31.18
VENDOR TOTAL
71.26
0000422
WADA, ISAO
002840
02/20/1998
290 6005 564.40
-10
INSTRUCTOR FEE
177.80
VENDOR TOTAL
177.80
0001313
WAITE, JOHN
400
002887
02/25/1998
290 6005- 445.04
-00
CLASS REFUND
59.00
VENDOR TOTAL
59.00
0001329
WANG, SHIN YAU
133
002910
02/25/1998
290 6005- 445.04
-00
CLASS REFUND
47.75
VENDOR TOTAL
47.75
0000426
WEST COAST BLDG, SERVICE
PREPARED
02/27/1998, 9:59:53
EXPENDITURE APPROVAL LIST
PROGRAM:
GM339L
AS OF:
02/27/1998
PAGE 19
CITY OF
SARATOGA
VEND NO
VENDOR NAME
INVOICE
VOUCHER P.O.
CHECK /DUE
ACCOUNT
ITEM
EXPENDITURE
HAND- ISSUED
NO
NO NO
DATE
NO
DESCRIPTION
AMOUNT
0000426
WEST COAST BLDG, SERVICE
2 ;1 :63
002854
02/20/1998
001- 1060 513.40
-15
JANITORIAL SERVICE 1/98
495.00
I
VENDOR TOTAL
495.00
0000432
WHITLINGER, TENNIS
3813 18,3815 -18 002837
02/20/1998
290- 6005 564.40
-10
INSTRUCTOR FEE
275.00
002954
02/25/1998
290- 6005 564.40
-10
INSTRUCTOR FEES
330.00
VENDOR TOTAL
605.00
0000433
WILKINS, LARRY
002846
02/20/1998
290 6005- 564.40
-10
INSTRUCTOR FEE
931.20
002958
02/25/1998
290 6005 564.40
-10
INSTRUCTOR FEES
1,569.02
VENDOR TOTAL
2,500.22
0000437
WILTENS, JAMES
002959
02/25/1998
290- 6005 564.40
-10
INSTRUCTOR FEES
41.25
VENDOR TOTAL
41.25
TOTAL EXPENDITURES
98,431.74
GRAND TOTAL
98,431.74
City of Saratoga
PUBLIC SAFETY COMMISSION
December 11, 1997
Minutes
I. Roll Call
Present: F. Andreson, K. Biester, R. Dippel, T. Edel, A. Fredrick, H. Hexamer, F.
Lemmon
Others Present: Captain Wilson, Sheriffs Office; Lt. Cary Colla, Sheriffs Office; Chief
Laura Lorman, West Valley College; Chief Kraule, Saratoga Fire District, Chief
Sporleder, County Fire District; Jill Thompson, ALTRANS; Jennie Hwang Loft, Staff
Support to the Public Safety Commission.
H. Reporting of Posting of Agenda
Pursuant to Government Code Section 54954.2 (more commonly known as the Ralph M.
Brown Act), the regular agenda for this meeting was properly posted in front of City Hall
on December 5, 1997.
III. Approval of Minutes of November 10, 1997
On page 4 under item VII. B., change "stop -sign' to "traffic light on page 7 under item
X.C. delete second line in first paragraph. Minutes approved once amended.
IV. Oral Communications
None
V. Continuing Business and Speakers
A. Sheriffs Office
Captain Wilson, Sheriffs Department, reported that the Sheriffs Department has
hired a new School Resource Officer (SRO), Sheriff Deputy Ron Breuss. He
thanked Commissioner Frederick for being part of the panel who hired the new
SRO. The new SRO duties include more interaction with "problem" kids. The
new SRO started work last week; he will be introduced to the City Council at the
December 9` adjourned meeting.
Captain Wilson also reported that they will have a new motorcycle officer starting
January 12, 1998. There will be a total of five motorcycle officers working in this
vicinity; there will be one Sheriffs patrol car on swing shift and one motorcycle
officer on day shift.
1. Activities Report
Lt. Colla, Sheriffs Department, reported on four major incidents in
Saratoga. On November 17` a woman. disappeared on Haley Dr.; a search
and rescue mission was deployed and she was rescued. On November 24
a woman had possession of narcotics at 24 Hour Nautilus; she was
arrested. On November 30 a theft occurred in a backyard on Coastage
Dr.; a computer and purse were stolen. On November 30 vandalism and
graffiti occurred at Redwood School; some parents were notified and bills
were sent to recover vandalism costs. The Sheriffs Department is keeping
an eye in this area.
2. PSC Meeting Date Change
To assist both the Sheriffs and the Fire Departments' schedules so that
they don't need to perform reporting twice in one week (Monday meetings
in Saratoga and Thursday meetings in Cupertino), the group agreed to
change the Public Safety Commission monthly meeting day. Instead of
meeting the second Monday of every month, beginning February 1998, the
PSC will meet the second Thursday of every month. The timing of the new
PSC meeting day will allow the Sheriffs Department more time to
generate extra reports for these meetings.
B. Fire Departments
1. Activities Report
Chief Sporleder, County Fire District, reported that his activities report is
on a 6 -month increment; he will have a report to the group in February.
Chief Kraule, Saratoga Fire District, distributed the incident report for
Saratoga Fire District. He pointed out the high figures under Medical
Emergencies (with patients) category. The Paramedic Program is on track
and he works closely with a doctor who oversees the program so that it has
quality control. He reported that both departments are working toward the
same goal: paramedics would cover the entire area. The group encouraged
both chiefs to send a press release to the Saratoga News regarding the
Paramedics Program.
The post office negotiations did not come through. Chief Kraule will issue
another offer in January.
2. Residential Security Bars
2
Chief Sporleder reported that the County Fire District will perform a drive
by survey of the entire district to see how many residents in the area have
security bars on their homes. In addition, if his firefighters actually go into
a home, they will inspect security bars as a value added service. Chief
Sporleder stressed the importance of public information on this topic.
Chief Kraule will also perform drive -by surveys.
3. Class A Roofing
Commissioner Lemmon had spoken to both fire chiefs regarding Class A
Roofing. Both chiefs noted that costs of material will have an impact on
the reception of Class A Roofing policy. There are economic, aesthetic,
and safety issues to be addressed. Both chiefs will write a letter of
recommendation to the PSC for the PSC's January retreat.
The Commission asked both chiefs what their opinions are about the letter
written by the Los Angeles Area fire chiefs association re: proposed revised
maintenance regulations for fire extinguishers. Chief Sporleder responded
that the situation will resolve itself.
C. Chief Laura Lorman, West Valley College Director of Public Safety
Chief Lorman, Director of Public Safety for West Valley and Mission Colleges,
expressed an interest in working with the City since she works closely with other
public agencies including the Sheriffs Department.
She distributed some public information about safe driving tips to students via
email and placed an ad in the school newspaper when she read the Public Safety
Commission minutes regarding speeding issues around the West Valley College
vicinity. Chief Lorman echoed her concerns regarding traffic issues around
Redwood School and West Valley College. She suggested a no u -turn on left lane
turns on Fruitvale Ave. She will also do some public information notifying
students of the "No Right Turn on Red" sign at the Saratoga Ave. corner (by the
library).
Chief Lorman gave a brief history about the West Valley and Mission Colleges'
Public Safety Department: established in the 1970's, the campus police have
proper field training and investigative backgrounds, and there are 7 officers and 1
chief. The department deals with stalking, drugs, and knives /guns possession
challenges. She noted that there's not a lot of forced break -ins, but lots of break
ins with keys on campus.
3
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Chief Lorman communicates with the principal at Redwood School regarding
traffic issues. She reported that West Valley College tries to be a good neighbor
by being the eyes and ears in the area when the Sheriff s patrols are not around.
Chief Lorman is interested in having West Valley College students who are in the
Criminal Justice major to resolve some crossing guard challenges at the corner of
Fruitvale and Allendale. She looks forward to working with the City. The group
also stated that the City would like to work West Valley College to help resolve
any traffic- related issues in this vicinity.
A. ALTRANS
Jill Thompson, ALTRANS, distributed second quarter statistics and reports. She
reported that ALTRANS has exceeded their 10 percent goal of vehicle reduction
to each participating school in Saratoga; ALTRANS has achieved a 19 percent
vehicle reduction instead.
ALTRANS recently gave an emissions presentation at Christa McAuliff School; in
the Spring, they will give another presentation (in conjunction with the Bicycle
Advisory Committee) regarding bicycle safety. They also gave a presentation at
Marshall Lane School before Thanksgiving. ALTRANS tries to focus more on the
environmental aspects of carpooling (or lack of).
Ms. Thompson reminded the group that at the end of the year, schools will have
special events (e.g. pizza parties) when schools reach their designated goal of
carpooling/biking to school.
The group asked Ms. Thompson what the PSC; can do to help ALTRANS. Ms.
Thompson replied that more funding for ALTRANS brochures will help it look
more attractive.
Commissioner Frederick noted that ALTRANS may be spreading themselves too
thin with so many schools in Saratoga; perhaps they should focus only on one or
two schools. The group noted that perhaps taking out high school students and
focusing on elementary/middle school students might have better results.
ALTRANS works with individual needs; Ms. Thompson cited a recent example of
a bike route set up for one child.
Ms. Thompson addressed the status of the compressed natural gas (CNG) bus for
carpooling. She reported that Steve Kirsch have been pursuing this project.
Discussion of bringing back the yellow school buses ensued.
VI. Written Communications
4
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A. Los Angeles Area Fire Chiefs Association Letter re: Proposed Revised
Maintenance Regulations for Fire Extinguishers
Discussed under item V.B.2.
B. Saratoga News Articles
Noted.
VII. Traffic Matters: 7:30 p.m.
A. Proposed Pedestrian Cross -Walk at Saratoga Sunnyvale Rd. /Seagull Way
Jennie Loft, Staff Support to the Public Safety Commission, informed the
commission that the City has no funding designated for this corner for this year,
nor the next fiscal year. Ms. Loft was instructed to write the resident of this
situation.
VIII. New Business
A. Public Safety Commission Election of Chairperson and Vice -Chair
The commission elected Hugh Hexamer as Chair and Frank Lemmon as Vice
Chair for 1998. Both accepted their posts graciously.
B. City Code Review Project
Commissioner Frederick noted to the group that there is a discrepancy regarding
the PSC Code Enforcement Task Force's suggestion regarding complaint calls. In
the latest Saratogan, it states that the PSC Task Force assisted with procedural
changes and that the Code Enforcement Division "no longer responding to
anonymous complaints..." Commissioner Frederick reminded the group that the
PSC Task Force agreed that the first complaint call may be anonymous, but not the
second call.
The commission raised a concern: if the CSO's cannot monitor every City code
violation, will the City deteriorate? Chair Hexamer reminded the group of the City
Code Review Project where City codes should be reviewed.
Further, the group is concerned since the Sheriffs Technician and the City's CSO
report to different public agencies that they may have different protocols.
Therefore, it is imperative that both work from the same protocol for city code
violations.
E
t
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r.
Chair Hexamer mentioned that he was invited to the last Good Government Group
meeting and he reported to them that the commission is working on the City Code
Review Project.
Ms. Loft announced to the group that Commissioner Edel will meet with the City's
CSO, Rebecca Spoulos, to discuss the Code Enforcement Division's program and
the City Code review project. The commission directed Commissioner Edel to be
their voice in this meeting by voicing their concerns. Ms. Loft will also invite Ms.
Spoulos to the March Public Safety Commission meeting for their quarterly report.
IX. Old Business
A. Appoint New Bicycle Advisory Committee (BAC) Liaison
Fran Andreson was elected the new Bicycle Advisory Committee (BAC) Liaison
for the Public Safety Commission. He accepted this new post.
B. January Retreat: Where, When, 1997 Accomplishments, and 1998
Priority List
The PSC will have its annual retreat on 'Wednesday, January 7, 1998 at
Florentine /Trattoria Restaurant from 5 p.m. to 9 p.m. Commissioners Frederick,
Edel, and Andreson handed in their 1997 accomplishments and 1998 priority lists.
The other commissioners will mail/fax their lists to Ms. Loft by December 23rd
Ms. Loft will consolidate all lists for the January Retreat meeting.
C. Review of Traffic Calming Study Criteria When Completed by Staff
(Information Only)
Ms. Loft distributed the RFP by the City Manager, Larry I. Perlin. The RFP will
be presented at the Council adjourned meeting on December 9 6 Ms. Loft noted
to the commission that their input will be included as noted in the RFP.
Commissioner Lemmon distributed radar trailer computer data collected during the
period of August through December 1997. Discussion of how the data could
assist the City with traffic calming issues ensued.
D. Personal Emergency Preparedness 4 -Page Tabloid
Chair Hexamer will have a strategy for the Personal Emergency Preparedness 4-
Page Tabloid at the January Retreat.
X. Commissioners Projects and Reports
r1i
A. Hexamer: Traffic Safety and Highway 85; Update on Improving Citizen's
Traffic Relations
As mentioned under item VIII.B., Chair Hexamer reported that he was invited to
the last Good Government Group meeting and reported that the PSC is working
on the City Code Review Project.
B. Biester: Sheriff Liaison; COPS Liaison
None
C. Frederick: Schools and SRO Activities; ALTRANS Liaison
Commissioner Frederick reported to the group that she participated on the panel
who hired the new SRO. She also reported that a crossing guard has been hired at
Herriman.
D. Dippel: Public Outreach and Emergency Preparedness
None
Commissioner Dippel asked about the response to Hakone Gardens' letter a few
months back regarding pot holes. Ms. Loft will report back to the group as to the
status of this request.
E. Lemmon: Fire Safety/EMR; Fire Safety Center Liaison; COPS Liaison
None
F. Andreson: Liaison to Saratoga Woods Emergency Preparedness Team
(SWEPT); Bicycle Advisory Committee (BAC) Liaison
None
G. Edel: Code Enforcement Liaison
Commissioner Edel has a meeting scheduled on December 22, 1997 to learn more
about the Code Enforcement Division. He will report back to the group.
XI. Commissioner Items
Ms. Loft distributed a notice from the Deputy City Clerk to the group regarding an
upcoming public hearing on December 17` about the COPS funding; she also
notified the group of the street adjustment (the center divider will be moved closer
7
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to Chef Chau's Restaurant's side and making the rest of the same sided street all
red zone) on 4 street as part of the Village Valet Parking plan.
XI. Adjournment
The meeting ended approximately at 9:40 p.m.
Respectfully Submitted,
J ie Hwang LoA-
PSC Staff Support
i�
City of Saratoga
PUBLIC SAFETY COMMISSION
ANNUAL RETREAT
Held at Florentine/Trattoria Restaurant
January 7, 1998 5 p.m.
Minutes
1. Roll Call
Present: F. Andreson, K. Biester, R. Dippel, T. Edel, A. Fredrick, H. Hexamer, F.
Lemmon
Others Present: Rebecca Spoulos, City Community Service Officer; Jennie Hwang Loft,
Staff Support to the Public Safety Commission.
U. Reporting of Posting of Agenda
Pursuant to Government Code Section 54954.2 (more commonly known as the Ralph M.
Brown Act), the regular agenda for this meeting was properly posted in front of City Hall
on January 5, 1998.
Jennie Loft, staff support to the Public Safety Commission (PSC), distributed the agenda
along with discussion topics, 1997 PSC accomplishments, and 1998 PSC priorities. She
also distributed page 18 of the Winter '98 Saratogan article, "Code Enforcement News
and a letter for the committee to review from Chief Sporleder and Chief Kraule regarding
Class A Roofing.
III. Oral Communications
None
IV. Speaker: Rebecca Spoulos, City Community Service Officer
Rebecca Spoulos, City Community Service Officer (CSO) distributed the CSO Procedural
Manual and statistics of CSO cases for 1996 and 1997.
Ms. Spoulos introduced the CSO Procedural Manual.
Ms. Spoulos compared the statistics of CSO cases between 1996 and 1997. She noted
that there's a drop in CSO cases in 1997, from 750 cases to 419 cases. Ms. Spoulos
contributed the decrease in cases to: 1) prioritization of cases, 2) no acceptance of
anonymous phone calls (the City does not reveal complainer's identification), and 3) "farm
out" cases to other public agencies (the County's weed abatement program, Sheriffs
Office, Green Valley Disposal, the Humane Society, other City departments). She went
over step -by -step the CSO complaint procedure: get name and telephone number, put info
into City's computer system (Code Enforcement will convert to the new data program,
HTE, in a few months), Ms. Spoulos reviews cases, ensures that the cases are indeed
legitimate complaints, sets priority of cases, and "farms out" cases to appropriate
personnel. To follow through on a case, the Sheriff's Technician or the City's CSO will
contact the property owner of their violation by phone or in person or by letter. Ms.
Spoulos noted that during winter months there are fewer case loads than in summer
months. During the heavier load case months, the complainers are instructed to assist the
City by calling again if the problem persists; this helps with prioritization. When the case
is remedied, it is closed out from the computer. If the case is not remedied, Ms. Spoulos
may cite the property owner which may lead to a criminal filing of the case, and ultimately
the City Attorney will assist with case. After the person is cited, Ms. Spoulos will send a
letter to the property owner to discuss the citation and give the property owner options to
deal with the citation. Most residents cooperate with the City; 5 percent of CSO cases
take up most of Ms. Spoulos' time.
Ms. Spoulos explained the role of the Sheriffs Technician. The Sheriffs Technician
started in the first week of September; had 7 -8 weeks of training with Ms. Spoulos and the
Sheriff's Office. Ms. Spoulos explained that the Sheriff's Technician handles the more
black and white cases where Ms. Spoulos handles City zoning codes, interpretive codes,
the more complex and time consuming cases.
Ms. Spoulos added that the Human Society has really helped especially with the time
consuming issues like barking dogs, etc.
Ms. Spoulos has surveyed other cities when considering revising an ordinance.
The "no anonymous phone call" policy versus the PSC Code Enforcement Task Force's
recommendation that a first call to the City can be an anonymous phone call and the
second call cannot be anonymous was discussed.
Ms. Spoulos reminded the group the level of cuts that the Code Enforcement Division has
gone through over the 13 years that Ms. Spoulos has been with the City. Currently, the
City has a 32 hour a week CSO, a 25 hour a week Sheriffs Technician, and an 1 /8` of a
clerk. The Sheriff's Technician works a 40 hour a week, but approximately 15 hours a
week is devoted to law enforcement. In order to maintain the quality of life in Saratoga,
the commission supports the Code Enforcement Division and recommends another full
time CSO and increasing Ms. Spoulos' work week to 40 hours a week.
Ms. Spoulos reported on a few other projects she has been working on: parking ticket
citation vendors, false alarm billing, and revising false alarm appeals from 3 tier appeals to
1 tier. In the very near future, Ms. Spoulos will also address false alarm appeals.
At 6:05 p.m. the group took a break and had dinner.
N
At 7:15 p.m., the group resumed the retreat.
V. Orientation
A. Purpose of Retreat
The group understood that the retreat was a time to focus on the commission's
priorities.
B. Establish Time Limits for Topics
No time limit was established for topics.
VI. Review of 1997 Accomplishments
The group reviewed their accomplishments; they edited and added a few other
accomplishments.
The PSC 1997 accomplishments were:
Installation of computer in radar trailer for more accurate data gathering.
Action on citizen complaints.
Annual Public Safety Appreciation picnic.
Hiring of Sheriff Technician with COPS funding.
Commission monthly review of community crime statistics.
Response to traffic conditions at Homes Dr./Brockton.
Response to various traffic complaints.
Encouraged the addition of paramedics to local fire units.
Recommended Saratoga Ave./Herriman intersection traffic study.
Quarterly meetings with School Resource Officer (SRO) committee.
Monitoring of ALTRANS efforts to reduce school traffic.
Continuance of the School Resource Officer.
Continuance of crossing guards.
Participation in selection of new School Resource Officer.
Recommended to City Council processes for effective Code Enforcement under
limited budget.
Maintenance of adequate public safety budget during budget restructuring.
VII. Project Discussion and 1998 Commission Assignments
The commissioners were satisfied with their current assignments and would like to
continue their assignments through 1998. The group was reminded that should a
commissioner need help with a project, he /she need only to ask.
VIII. Discussion Topics
3
The commission reviewed discussion topics. They were as follows:
Ems
Emergency Plan
How can we inform citizens?
Training for commissioners
More in -house training for City employees
Fire
Bi- monthly reports /semi annual reports is this working? Do we need a different
format?
Class A Roofing
Paramedic Program How's it working?
Sheriff's Department
Monthly reports is this working? Do we need a different format?
Motorcycle Cop experiment
Traffic
Radar Trailer
No U -turns in left lanes on Saratoga Ave. /Allendale vicinity
Resolve Saratoga Ave./Fruitvale and Fruitvale Ave. /Allendale traffic challenges
Training for commissioners
Photo Radar/Red Light Radar
Traffic Calming Study Criteria
Bicycle Advisory Committee
Tutorials /Speakers
Emergency Preparedness specialists dangers of creek flooding
Water District emergency preparedness
County Communications
County Emergency Preparedness Director Rick Reed
PG &E
Schools
Crossing Guards
ALTRANS
SRO
Budget Priorities
Additional crossing guards
SRO
PSC Annual Picnic
Funds for contract or in -house traffic engineer
Additional Traffic Officer
Community Outreach
Personal Emergency Preparedness 4 -Page Tabloid
Work with schools and West Valley College reminding parents, students of traffic
safety around schools
Commission Organization
4
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Start time of meetings
Frequency of joint meetings with City Council (2 scheduled in 1998 (Feb.
and August) along with Sheriffs Dept.)
Commissioner special areas of liaison
Ride -a -longs
Council Meeting Attendance
Code Enforcement Division
Procedures
Performance Monitoring of cases, time to resolve, etc.)
City Code Review
Increase CSO Staff
Sheriff Technician
Joint Council /Commission Meeting Agenda and Assignments
Class A Roofing
Traffic Radar Data
Traffic Calming Study Criteria
Code Enforcement Division
IX. Listing of Top Public Safety Concerns
The commission reviewed 1998 priorities for the Public Safety Commission. They edited
and added more items.
The PSC 1998 Priorities are (not in any order):
Monitor and evaluate redesigned Code Enforcement program effectiveness /Increase
CSO Staff.
Review Pride's Crossing traffic management RFP responses re: cost effectiveness and
as potential City traffic calming models.
Monitor Sheriffs traffic enforcement program including impact of motor officer and
desirability of added traffic officer.
Encourage continued funding of ALTRANS trip reduction program if preliminary
results show concrete promise including the potential for a parent funded busing
system.
Publish Personal Emergency Preparedness flyer for Saratoga News distribution.
Initiate formal Council consideration of a Class A roofing ordinance project.
Initiate City Codes review.
Continuing to seek solutions of Saratoga/Fruitvale traffic problems.
Continuance of School Resource Officer (SRO).
Continuance of Crossing Guards and evaluate the feasibility of increasing Crossing
Guards to original five.
Continuing participation in COPS funding allocation.
X. Items for Council Mid -Year Budget Review
The group recommended review of another crossing guard and another traffic officer.
XI. Items for Transmission to City Council at Executive Meetings
A. Commission /Council Relationship
Chair Hexamer will discuss with group when the occasion arises.
B. Other
None.
XH. Other Matters
Chair Hexamer asked the group to review Chief Sporleder's, County Fire District, and
Chief Kraule's, Saratoga Fire District, letter addressed to Mayor Wolfe regarding Class -A
Roofing. The group thought the letter was on target concerning issues of Class -A
Roofing. The cost issue of differential between various class roofing grades was
discussed. Along with the letter from the Chiefs, the council will also receive a video of
the CATS Fire, the Los Gatos Fire. Ms. Loft was instructed to direct a copy of the letter
to the Planning Commission Chair.
All agreed that there be another Annual Public Safety Appreciation Picnic in 1998. The
group will begin fundraising strategies in upcoming PSC meetings.
The group agreed that the public safety commission annual retreat is important and would
like to continue this tradition.
XIII. Adjournment
The meeting ended approximately at 9:10 p.m.
Respectfully Submitted,
Jennie Hwang Lot(
PSC Staff Support
R
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO:
MEETING DATE: March 4, 1998
AGENDA ITEM:
CITY MANAGER:
t
ORIGINATING DEPARTMENT: Community Development
PREPARED BY: James Walgloo =unity Development Manager
SUBJECT: Request for Waiver of Temporary Use Permit Fees Saint Andrew's Episcopal Church
Recommended Motion
Deny the request and direct the applicants' to submit an application for Temporary Use Permit,
with the $500 permit fee.
Re ort
Representatives of Saint Andrew's Episcopal Church are requesting that the City Council waive the
$500 permit fee necessary to process and approve a Temporary Use Permit for their planned Celtic
Faire. Their attached letter details the event, to be held on Saturday and Sunday, May 23 and 24,
1998. The Faire is described as the Church's major fund raising event of the year.
Temporary Use Permits are required for these types of special events. A copy of the ordinance is
attached. The permit fee is intended to recover the staff time expended reviewing and issuing the
permit. The City Council has consistently denied fee waiver requests since 1995, when the first of
the City's two recent budget reductions went into effect. With the City's most recent downsizing
and budget reductions, it is even more critical that the City maintains its full -cost recovery policy.
An alternative to waiving the fee would be to not require the Temporary Use Permit. While certain
events such as the Rotary Art Show at the West Valley College are clearly special events unrelated
to the College, the Council could find that a two -day fund raising Celtic Faire at the Saint Andrew's
Church is reasonably within the range of activities that a Church provides. A literal reading of the
ordinance seems to indicate that the Temporary Use Permit is required since the Faire would be a
temporary special event beyond the scope of the Church's basic Use Permit.
The Church's original City Use Permit dated December 26, 1962 is attached for reference. Early
Use Permits issued by the City commonly contained very little in terms of project information,
conditions or restrictions. More recent Use Permits are very specific as to the scope of the project
and the conditions under which it is to be operated.
Public Notice
No public notice or hearing is required for this request.
Saint Andrew's Episcopal Church
Page Two
Fiscal Impacts
None. Either the City will recover its costs by imposing the $500 permit fee, or the permit will not
be required.
Follow -up Actions
A Resolution reflecting the City Council's determination will be prepared for adoption at the next
available meeting.
Consequences of Not Acting on the Recommended Motio
The City will not issue a Temporary Use Permit for the two -day Celtic Faire.
Attachments:
1. Applicants' letter requesting fee waiver
2. Use Permit No. 44 Saint Andrews Parish
3. Article 15 -60 of the City Code Temporary Uses
February 9, 1998
City Council, City of Saratoga
C/O James C. Walgren
13777 Fruitvale Avenue
Saratoga, California 95070
Dear Council Members:
o 7
CITY
I am writing in behalf of the Parish of St. Andrew's Episcopal Church. The application for the Temporary
Use Permit for our Celtic Faire, which will take place on Saturday and Sunday, May 23 and 24, 1998, will
be submitted soon to the City of Saratoga. It is our understanding the fee must be submitted with the
application.
The Celtic Faire will be our major fund raising event for the calendar year. This is the first year for this
faire and it has been in the planning stages for the last 6 months. The objective of the faire is to include
the entire community in a celebration of the Celtic tradition. Plans include areas of interest for all ages,
including children and seniors. There will be live entertainment during the entire event on two outdoor
stages featuring music and dancing in the Celtic tradition. Food and drink booths will offer traditional
fare. A children's area will offer story telling and games. Reinactors will perform in authentic tradition.
A high noon luncheon is planned which we feel will be especially enjoyed by the senior population.
Several Celtic clans will be represented for the purpose of education. Although we do not plan any
competitive games, there will be live demonstrations of the Celtic games.
The front end costs of sponsoring such an event are quite high. We are unable to calculate how many
people will attend the event for the first year, therefore we find it difficult to estimate the funds this event
will raise. Controlling our up front costs is of prime concern.
We respectfully request a reduction in the $500 permit fee for the following reasons:
1. The Faire is planned to be held entirely on the grounds of Saint Andrew's property, at 13601 Saratoga
Ave., Saratoga.
2. We do not foresee the use of any public property or city services.
3. The Faire is our fund raising event for the entire year. As a non -profit entity we must
control our costs as much as possible.
4. The event is geared to entertain and educate the entire community.
We appreciate your consideration in this matter and we look forward to hearing from you as soon as
possible. You may contact me or the Rector at St. Andrew's, Rev. Ernest Cockrell at 867 -3493 if further
clarification is needed.
CC: Carl Sue Beckham
Rev. Ernest Cockrell
Patricia Catlin
408/353 -3972
Saint Andrew's Episcopal Church
Respectfully,
Tin PERMIT
and /or
VARIANCE
RESOLMON NO. UP" 4
City of Saratoga Planning Comission
State of California
Pile No. UP-44
WHEREAS, the City of Saratoga Planning Commission has received the applica-
tion of SAINT ANDREWS PARISH for a Use Pe it o Q nprel rhu rrh
use of the property located at Saratoga Avenue a Crestbrook Drive D and
WIDZRBAS, the applicant (has) (hopmoO met the burden of proof required to
support his said application;
Mw, TMMEFORE, BE IT RESOLVED that after careful consideration of maps,
facts, exhibits and other evidence submitted in this natter, the application
for the Use Permit be, and the same is hereby (granted) (dear
subject to the following conditions: 1) Building Site Approval 2) Design Review
Approval 3) The City of Saratoga Planning Commission shall retain continuing
jurisdiction over the Use Permit herein granted and expressly reserves the right
to, from time to time, modify, delete or make additions to any or all of the con-
ditions thereof or to terminate or extend the-Use Permit, either on its own motion
or on the application of the appflcant, in order to preserve a substantial right of
the applicant or to preserve the health, safety, morals, convenience or welfare of
persons residing or working in surrounding areas, or to preserve existing or pro-
spective values of property and improvements, or to prevent a public nuisance.
BE IT FURTHER RESOLVED that the Report of Findings attached hereto be ap-
proved and adopted, and that the Secretary be, and is hereby directed to notify
the parties affez.-ed by this decision.
PASSED AND ADOPTED by the City of Saratoga Planning Commission, State of
California, this 26th day of December 196, by the following
toll call vote:
AYES: Commissioners Anderson, Cowley, Crisp, Glenn, Johnson and Kellum.
NOES: None.
ABSENT: Commissioner Webster.
Chaisvan, Saratogd Planning Commission
A
(i) Burden of proof. Wherever in tbdSection the
legalization of an existing second unit r the occupancy
thereof depends upon the establi aent of any event
occurring on or before a specified the burden of proof
shall be upon the applicant.
(j) Numerical limit. U permits for legalization of
existing second units s not be subject to or included
within the numerical 'tation prescribed in Section 15-
56.070.
15- 56.120 Illegal second units.
The es hment or continuance of a second unit
without a ,Ase permit is hereby declared to be unlawful
and shaYconstitute a misdemeanor and a public nuisance.
Any vk lation of this Article shall be subject to the penalties
as pfescribed in Chapter 3 of this Code.
Article 15-60
TEMPORARY USES
Sections:
15- 60.010
Temporary uses allowed by
permit.
15- 60.020
Application for use permit; fee.
15- 60.030
Issuance of use permit;
conditions.
15- 60.040
Applicability of other Code
provisions.
15- 60.050
Addition of temporary uses.
15- 60.060
Appeals.
15- 60.010 Temporary uses allowed by permit.
(a) For the purposes of this Article, the tens "temporary
use" means an activity described in Paragraph (b) of this
Section, whether profit or non -profit, conducted on public
or private property for a limited period of time. If such
time does not exceed ten consecutive days or a total of
ten days within a thirty day period, the application may
be acted upon and a temporary use permit issued by the
Planning Director, otherwise, the application shall be acted
upon by the Planning Commission.
(b) The following described temporary uses may be
permitted in any zoning district in the City upon the prior
obtaining of a temporary use permit pursuant to this Article:
(1) Art shows.
(2) Craft shows.
(3) Antique shows.
(4) Outdoor sales on public or private property.
(5) Tours of heritage resources, as designated pursuant
to Chapter 13 of this Code.
361
15- 60.030
(6) Home tours.
(7) Fundraising activities conducted on a residential
site for artistic, cultural, educational or political purposes.
(8) Additional temporary uses added by the Planning
Commission in accord with Section 15- 60.050.
(9) Temporary on -site and off -site signs in conjunction
with the above uses.
15- 60.020 Application for use permit; fee.
Application for a temporary use permit shall be filed
with the Planning Director, on such form as he may pre-
scribe, at least thirty days prior to the proposed date of
the event The application shall be accompanied by a
processing fee in such amount as established from time
to time by resolution of the City Council, and shall include
the following:
(a) Name and address of the applicant.
(b) Statement that the applicant is the owner of the
property or is the authorized agent of the owner.
(c) Address or description of the property on which
the use will be conducted.
(d) Two copies of a site plan which shall include the
following:
(1) Designation of area to be occupied by the use.
(2) Existing structures and improvements.
(3) Provision for off street parking.
(4) Site location diagram.
(5) Identification of all property owners and uses within
a radius of five hundred feet from each boundary of the
site.
(e) A written description of the event to include:
(1) Activities planned during the event
(2) Days and hours of operation.
(3) Sales of goods (if any).
(4) Number of people involved in operating the event
and number of people anticipated to attend.
(5) Explanation of how and where food (if any) is to
be served.
(6) Explanation of the number and location of sanitary
facilities to be provided.
(f) A location diagram and drawing of any temporary
signs proposed for identification of the use or off -site
direction to the use. Off-site sign proposals must be accom-
panied by written statements of authorization signed by
the owners of the sites on which said signs are to be
located.
15- 60.030 Issuance of use permit; conditions.
(a) The Planning Director or-the Planning Commission,
as the case may be, may grant a temporary use permit upon
a finding that the temporary use is compatible with the
purposes and objectives of this Chapter, and in doing so
15- 60.030
shall impose such reasonable conditions as circumstances
may require, including, but not limited to, the following:
(1) A refundable clean -up deposit, in such amount as
may be appropriate.
(2) Limitation on the length of time, the days of the
week, and the hours of the day during which the activity
may be conducted.
(3) Approval by the County Health Department if food
is to be sold in connection with the activity.
(4) Approval by the chief of the fire district in which
the activity will be conducted if such activity involves any
risk of fire, explosion, or other similar hazard.
(5) Approval by the Sheriff s department if the activity
requires any traffic or crowd control or involves any
potential threat to the public safety.
(6) Provision for sanitary facilities.
(7) Limitation on the size, number, location and duration
of temporary signs advertising the activity.
(b) The Planning Director or the Planning Commission
may deny any application which is detrimental to the public
health, safety or welfare or which is in conflict with the
objectives of this Chapter. Approval for the identical use
by the same applicant shall not be given more than once
in a twelve -month period.
15- 60.040 Applicability of other Code
provisions.
Notwithstanding the provisions of this Article, any fair,
amusement park, circus, carnival or other similar activity
for which a permit is required under Section 4- 10.010 of
this Code, or any special event for which a permit is
required under Article 10 -10 of this Code, or any use of
a public park for which a special permit is required under
Article 11 -10 of this Code, shall be governed by such other
provisions of this Code and no separate use permit therefor
shall be required pursuant to this Article.
15- 60.050 Addition of temporary uses.
Upon application or its own initiative, the Planning
Commission may add other temporary uses to the list
thereof set forth in Subsection 15- 60.010(b), so long as
such additional uses fall within the definition of "temporary
use" as set forth in Subsection 15- 60.010(a), and upon a
finding that each use will not be detrimental to the public
health, safety or welfare and will not adversely affect the
character of the district in which it will be conducted, and
will not create odor, dust, dirt, smoke, noise, vibration,
illumination, Yom, unsightliness, hazard of fire or explosion,
traffic congestion or other objectionable influence.
15- 60.060 Appeals.
Any determination or decision by the Planning Director
or the Planning Commission under this Article may be
appealed to the City Council in accordance with the proce-
dure set forth in Article 15 -90 of this Chapter.
Article 15-65
NONCONFORMING USES AND STRUCTURES
Sections:
Replac ent of damaged or
15- 65.010
Purposes of Article.
15- 65.020
Continuation in general.
15- 65.030
Exemption of nonconforming
single family and multi -fa
15- 65.110
dwellings.
15- 65.040
Routine maintenance; 1' tatia
on repairs.
15- 65.050
Change of use.
15- 65.060
Expansion of non nforming
15 -65.14
uses.
15- 65.070
Expansion of nconforming
structures.
15- 65.080
Terminatio of nonconforming
15 .160
uses and ctures by
15- 65.090
Replac ent of damaged or
destr ed no facility.
15- 65.100
Rep cement of damaged or
de yed nonconforming
s ucture.
15- 65.110
limination of nonconforming
uses and structures after lapse of
time.
15- 65.120
Determination of value.
15- 65.130
Determination of age.
15 -65.14
Authorization of nonconforming
uses and structures by use
permit or variance.
15 -6 150
Unsafe buildings.
15 .160
Nonconforming sites.
15 -6 -010 Purposes of Article.
MS Article is intended to limit the number and extent
of onconforming uses and structures by prohibiting their
e gement, intensification, re- establishment after abandon
ent or restoration after destruction and requiring their
termination after reasonable periods of time. This Article
is further intended to allow certain nonconforming uses
and structures to remain where such uses or structures do
362