HomeMy WebLinkAbout03-08-2005 City Council study sessionAGENDA
CITY COUNCIL
STUDY SESSION
MARCH 8, 2005
STUDY SESSION 5:00 P.M.
SENIOR CENTER -19655 ALLENDALE AVENUE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on
March 4, 2005)
COMMUNICATIONS FROM PUBLIC
Oral Communications on Non Agendized Items
Any member of the public will be allowed to address the City Council for up to 3 minutes
on matters not on this agenda.
1. Summary and Results from March 2, 2005 Study Session
2. Citizen Input
3. Priority Setting Exercise Part II— City Council
4. Conclusions Direction Mayor and City Council
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868 -1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102 35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Cathleen Boyer, City Clerk for the City of Saratoga, declare that the foregoing agenda
for the meeting of the City Council of the City of Saratoga was posted on March 4, 2005
at the office of the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was
available for public review at that location. The agenda is also available on the City's
website at w _ga.ca.us
Signed this 4 day of March 2005 at Saratoga, California.
Cathleen Boyer, CMC
City Clerk
MINUTES
SARATOGA CITY COUNCIL
STUDY SESSION
MARCH 2, 2005
The City Council held a Study Session at 5:00 p.m. in the Adult Care Center, 19655 Allendale
Avenue. Mayor King called the Study Session to order at 5:00 p.m.
ROLL CALL
PRESENT: Councilmembers Aileen Kao, Nick Streit, Ann Waltonsmith,
Vice Mayor Norman Kline, Mayor Kathleen King
ABSENT: None
ALSO PRESENT: Dave Anderson, City Manager
Lorie Tinfow, Assistant City Manager
Richard Taylor, City Attorney
Cathleen Boyer, City Clerk
Lori Burns, Human Resource Analyst
Michele Braucht,. Administrative Services Director
John Livingstone, Interim Community Development Director
John Cherbone, Public Works Director
Joan Pisani, Recreation Director
REPORT OF CITY CLERK ON POSTING OF AGENDA FOR MARCH 2, 2005
Cathleen Boyer, City Clerk, reported that pursuant to Government Code Section 54954.2, the
agenda for the meeting of March 2, 2005 was properly posted on February 24, 2005.
l INTRODUCTION OF MINIMUM SERVICES AND THE NEW NORMAL
DAVE ANDERSON CITY MANAGER
Dave Anderson, City Manager, presented staff report.
City Manager Anderson explained that next Fiscal Year would be the fourth year of
recession and the third year of State takeaways. In response, the City has cut funding by
$1 million from each of these budgets by carefully reviewing individual expenditures,
eliminating building maintenance, capital equipment and computer related expenditures,
instituting hiring freezes, and limiting employee wages and benefits.
City Manager Anderson stated that the City can no longer use the same traditional
budget mechanisms to cut costs. Each cut now effects programs or service delivery. In
that context, the City Council this year would begin the process of prioritizing city
services and programs with the necessity of reducing the scope of city services delivered
to the public.
City Manager Anderson noted that the City has a tradition of being an efficient provider
of municipal services via contract, Joint Powers Agreement and cooperation with other
public agencies. The City also has a heritage of a low tax base and limited retail base
necessitating a minimum services outlook.
City Manager Anderson pointed out that while the State and Federal mandates, and the
expectations of our residents have pushed the City to expand services in recent years,
our revenue base has not kept pace, and cannot sustain such expectations.
City Manager Anderson stated that the City must explore the "New Normal" wherein
expenses are cut to the level that budgeting for long -term sustainability can be achieved
this includes some mechanism for resuming building maintenance, capital equipment,
computer expenditures and sufficient compensation to attract and retain quality
employees.
City Manager Anderson explained that this Budget Study Session is devoted to
articulating city priorities and is key to the restructuring of city services and reduction of
expenditures in a fashion that will permit the "New Normal" to come into play.
City Manager Anderson explained Council would first take citizen input, then they
would each place cards representing city services into one of three priority categories
suggested by the Finance Commission. Each Councilmember would then explain their
priorities. At the end of the exercise, the Mayor would summarize the exercise and
attempt to develop a consensus column.
City Manager Anderson noted that staff would take the results of the exercise and
analyze them. They will identify consequences to programs and service delivery and
will produce a fiscal analysis. If budgetary targets of $1.2 million are met, the second
Study Session will consist primarily of fine tuning the outcomes. If budgetary targets
are not met a second round of priority setting and fine tuning will be required.
Mayor King thanked City Manager Anderson for his report.
2 CITIZEN INPUT
Chris Wasmund, Executive Director/KSAR
City has been funding KSAR since 1988
Vital to Community
If operating expenses are cut, their programming would have to be cut as well
Request that Council continue to fund KSAR
Herb Engstrom, KSAR
Discussed his program called "Straight Talk"
Tom Moran, KSAR
KSAR provides various services to the City (i.e. City Council &Planning
Commission meetings, Community forums, etc)
Would try and cut costs
Genie Dee, Executive Director SASCC
City contributes $18,000 to the SASCC
o $1.92 per senior from City's General Fund
o $4.30 per senior from CDBG
o Return from SASCC $41.00 per senior (fees fundraising)
2
Competing with neighboring cities
SASCC provides many services seniors (i.e.: classes, lunches, Adult Care
Center)
SASCC is a value to the Community
John Feemster, President /SASCC
Requested that the City Council continue to fund SASCC
Nomita Shahani, President/Saratoga Chamber of Commerce
New Board =New Beginning
Recruiting for a new Executive Director
City and Chamber Civic Partnership
o Tourism
o Economic Development
o Business Retention
o. City's 50 Anniversary Celebration
New Chamber located on Big Basin Way
o Rent increased from $12.00 per year to $15,276 per year
Citizen Ray updated the City Council on the Highway 9 Safety Improvement Project.
Referring to a previous request made to SASCC, Councilmember Waltonsmith
requested a report from the Recreation Department on how many Saratoga citizens
participate in their programs.
3 PRIORITY SETTING EXERCISE CITY COUNCIL
See attachment A
In preparation for the scheduled Study Session on March 8, 2005, Councilmember
Waltonsmith asked if the cost of AdHoc Committees could be provided.
Referring to the following, Teen Programs -After School Program, Teen Programs
Youth Commission and the New Normal, Councilmember Waltonsmith asked what the
listed dollar amounts paid for.
Director Pisani responded that $70,000 for "Teen Programs -After School Program"
covers:
One full time employee
Program costs at the Warner Hutton House
Director Pisani responded that $50,000 for "Teen Programs -Youth Commission" covers
dances, and after school programs.
Assistant City Manager Tinfow responded that $330,000 would cover the following:
Merit increases
Attorney Costs
City Council stipend
Planning Commission stipend
Councilmember Kao asked what "Engineer Services" and "Development Regulations"
entailed.
Director Cherbone explained that the City's Engineer performs a wide variety of duties
such as:
C.I.P.
Encroachment and Heavy Load Permit Issuance
Development Review
Pavement Management Program (PMP)
Infrastructure Project Management
Utility Coordination
Director Cherbone explained that Development Regulation is the Geo Technical
Consultant and the City Surveyor.
Vice Mayor Kline asked what `Environmental Services" entailed.
Director Cherbone explained that most of these functions are mandated services such as
solid waste, street sweeping, and congestion management.
Referring to "Landscaping Lighting" and `Building Inspection Mayor King asked if
these were full cost recovery programs.
Director Cherbone responded yes.
Mayor King asked if the City had a sidewalk maintenance program.
City Manager Anderson stated that that program was cut last year and a new ordinance
would be developed in the future.
Councilmember Streit stated that the City has been making cuts for the past three years
and now programs have to be cut.
4. CONCLUSIONS DIRECTION MAYOR AND CITY COUNCIL
Mayor King briefly summarized the activity and thanked everyone for attending
tonight's meeting.
ADJOURNMENT
There be no further business Mayor King adjourned Study Session at 6:55
Respectfully submitted,
Cathleen Boyer, CMC
City Clerk
4
UCI II IIIIUI I.
1 Would Like to Provide
2 Should Provide
3 CORE Must Provide
Service Level Rankings from Council Study Session
(March 2, 2005)
SERVICE LEVELS
KING
KLINE
STREIT
KAO
WALTONSMITH
TOTAL
NOTES /COMMENTS
Basic Law Enforcement (2 Patrol Beats /Crime; 2
Traffic Patrols
3
3
3
3
3
100.00
Current Planning
3
3
3
3
3
100.00
Waltonsmith noted lower funding.
Flood Control /Storm Drains
3
3
3
3
3
100.00
Pavement Management Program (PMP)
3
3
3
3
3
100.00
Waltonsmith noted 60 PMI.
Basic Street Maintenance
3
3
3
2
3
93.32
Building Inspection
3
2
3
3
3
93.32
Development Regulations Public Works
3
2
3
3
3
93.32
Engineering
3
3
3
2
3
93.32
Waltonsmith noted lower funding.
Environmental Programs
3
3
3
2
3
93.32
Facility Maintenance
2
3
3
3
3
93.32
King noted "CIP" on card.
Park Maintenance
3
3
3
2
3
93.32
Waltonsmith noted lower funding.
Recreation Services Cost Recovery Direct Exp)
3
3
3
3
2
93.32
Waltonsmith noted "self fund
Equipment Operations
3
3
3
1
3
86.67
Grounds Maintenance
3
2
3
2
3
86.64
Waltonsmith noted lower funding.
The New Normal compensation related costs
3
2
3
2
3
86.64
Streit noted "implementation" on card. King noted
$200,000 on card under "Must Provide" added new
"New Normal" card $150,000 under "Should Provide
Capital Equipment
2
3
3
1
3
79.99
King noted $100,000.
Landscape Lighting
3
2
3
1
3
79.99
Waltonsmith noted "break even basis
Code Enforcement (1 employee)
2
2
3
3
2
79.96
Median Maintenance
1
2
3
2
3
73.31
Waltonsmith noted lower funding.
Advanced Planning
2
2
3
1
2
66.63
Waltonsmith noted lower funding.
Commissions
2
2
1
2
2
59.95
Kline noted $150,000 (one half). King noted $125,000
policy only. Waltonsmith noted lower.
Teen Programs Youth Commission
2
1 2
1
1 2
2
59.95
Waltonsmith noted 70% program account. King noted
matching funds?
Economic Development
2
1
1
3
1
53.33
King Noted Economic Development should share with
Chamber of Commerce $40,000
Supplemental Traffic Officer
1
1
3
1
2
53.33
3/4/20053:25 PM 1 of 2 Study Bud RankingDECIMALS
vcni "uUi 1.
1 Would Like to Provide
2 Should Provide
3 CORE Must Provide
Service Level Rankings trom Council Study Session
(March 2, 2005)
SERVICE LEVELS
KING
KLINE
STREIT
KAO
WALTONSMITH
TOTAL
NOTES /COMMENTS
Outside Agency Support (e.g., KSAR, SASCC,
Chamber of Commerce)
2
2
1
2
1
53.30
Kline notations on card Comcast/KSAR/SASCC
$75,000 (one half). King noted $120,000. King also
noted dollars (sinking funds) for maintenance of buildings,
i.e., Book -Go- Around. Waltonsmith noted "remove
SASCC" from this card and add to Recreation Services as
self- funded.
Neighborhood Traffic Management Program
1
1
1
2
2
46.65
DARE Officer
1
1
1
2
1
40.00
King noted $30,000
Public Education (e.g., Saratogan, website, public
outreach)
1
1
1
1
2
40.00
Kline noted $25,000 (one -half) for Public Outreach only.
School Resource Officer (SRO)
1
1
1 1
2
1
40.00
City's 50th Celebration
1
1
1
1
1
33.35
Crossing Guard Program
1
1
1
1
1
33.35
King noted cities are getting out of this; schools are
assuming responsibility.
Special Events (e.g., tree lighting ceremony, in -kind
support for Celebrate Saratoga, etc.)
1
1
1
1
1
1 33.35
Teen Programs After school Services
1
1
1
1
1
33.35
Waltonsmith noted "self- fund King noted matching
funds?
Additional Services Identified
by Council Members
Website
2
2
26.64
Kline King Handwritten card.
Adhoc Committee
2
13.32
Waltonsmith Handwritten card.
New Normal
2
13.32
King noted $150,000 on handwritten card.
SASCC
2
13.32
Waltonsmith Noted "Self- funded Handwritten card.
Charge rental fee on Government buildings
1 6.67
1 King Handwritten card.
3/4/20053:25 PM 2 of 2 Study Bud RankingDECIMALS
BUDGET
OPTIONS
GENERAL FUND 2005 -06 ESTIMATED BUDGET SHORTFALL
REVENUES
General Fund Revenue per 2004 -05 Mid Year Report 9,790,000
Increase for 2005 -06:
Use of Reserves for State Take Away 260,000
Continued SLESF Funding 100,000
Impact of Property Tax Growth Fee Increases 320,000
Decrease for 2005 -06:
Use of One Time Fund Balances in Prior Year (127,000)
Transfer from PER's Reserve Prior Year (140,000)
One Time Funding (ABAG, Animal Control- Rebate) (228,000)
Net On -going Revenues for 2005 -06 9,975,000
EXPENDITURES
General Fund Expenditures per Adopted Budget 10,605,000
Gas Tax Consolidation of Transfers (580,000)
The New Normal 335,000
Sheriff Contract Increase 425,000
Medical/Retirement /Employee Contracts 390,000
Net On -going Expenditure Base 11,175,000
GAP 1,200,000
OPTION A
SERVICE REDUCTIONS
Teen Programs After School Services (.5FTE)
Special Events (i.e. Tree Lighting, Celebrate Saratoga)
Crossing Guard Program
School Resource Officer
Public Outreach Saratogan
DARE Officer
Neighborhood Traffic Management Program
Outside Agency Support i.e. KSAR, SASCC, Chamber)
Supplemental Traffic Officer
Economic Development (.5 FTE Program)
Teen Programs Youth Commission (.5 FTE)
Commissions Maintain 1 FTE in PW)
Advanced Planning Cost Recovery in Development Fund
Subtotal From March 2 Study Session
Additional Cuts to Achieve Target
Staff Reduction .15 FTE Admin. Analyst II)
Contract Service Reductions:
Grant Writing
Legislative Analyst
Service Reductions Option A
67,000
23,000
36,000
148,000
30,000
56,000
30,000
123,300
269,000
95,000
51,200
71,000
141,000
1,140,500
15,000
24,000
25,000
1,204,500
OPTION B
SERVICE REDUCTIONS
ADDING CAPITAL EQUIPMENT FACILI:TY MAINTENANCE A $250,000
Teen Programs After School Services (.5FTE)
67,000
Special Events (i.e. Tree Lighting, Celebrate Saratoga)
23,000
Crossing Guard Program
36,000
School Resource Officer
148,000
Public Outreach Saratogan
30,000
DARE Officer
56,000
Neighborhood Traffic Management Program
30,000
Outside Agency Support i.e. KSAR, SASCC, Chamber)
123,300
Supplemental Traffic Officer
269,000
Economic Development .5 FTE Program)
95,000
Teen Programs Youth Commission (.5 FTE)
51,200
Commissions Maintain 1 FTE in PW)
71,000
Advanced Planning Cost Recovery in Development Fund
141,000
Subtotal From March 2 Study Session
1,140,500
Additional Cuts to Achieve Target
Staff Reduction .15 FTE Admin Analyst II) 15,000
Contract Service Reductions:
Grant Writing 24,000
Legislative Analyst 25,000
Service Reductions Option A) 1,204,500
Funding Target to Add Capital Equipment Facility Maintenan
Capital Equipment Cars /Computers /Etc) 150,000
Facility Capital Maintenance 100,000
250,000
Reductions to M eet Funding Target of $250,000
Median Maintenance Contract Services
20,000
Public Outreach Reception Services (1FTE)
70,000
New Normal Compensation Related Costs Reduce from 5% to 3
100,000
Grounds Maintenance Contract Aervices
30,000
Park Maintenance/Trails Contract Services
20,000
Environmental Programs Contract Services
10,000
250,000
OPTION C
SERVICE REDUCTIONS
ADDING CAPITAL EQUIPMENT FACILITY MAINTENANCE $125,000
UNDESIGNATED FUNDS 394,000
Teen Programs AFTEr School Services (.5FTE)
67,000
Special Events (i.e. Tree Lighting, Celebrate Saratoga)
23,000
Crossing Guard Program
36,000
School Resource Officer
148,000
Public Outreach Saratogan
30,000
DARE Officer
56,000
Neighborhood Traffic Management Program
30,000
Outside Agency Support i.e. KSAR, SASCC, Chamber)
123,300
Supplemental Traffic Officer
269,000
Economic Development (.5 FTE Program)
95,000
Teen Programs Youth Commission (.5 FTE)
51,200
Commissions Maintain 1 FTE in PW)
71,000
Advanced Planning Cost Recovery in Development Fund
141,000
Subtotal From March 2 Study Session
1,140,500
Additional Cuts to Achieve Target
Staff Reduction .15 FTE Admin Analyst II) 15,000
Contract Service Reductions:
Grant Writing 24,000
Legislative Analyst 25,000
Service Reductions Option A) 1,204,500
Funding Target to Capital Equipment Facility Maintenance
Capital Equipment Cars /Computers /Etc) 75,000
Facility Capital Maintenance 50,000
125,000
Reducti
Median Maintenance Contractor
44,000
Public Outreach Reception Services (I FTE)
70,000
New Normal Compensation Related Costs Eliminated Staff Component)
250,000
Grounds Maintenance Parks Maintenance Support Staff (.75 FTE)
60,000
Park Maintenance/Trails Contract Services
20,000
Park Maintenance /Heritage Orchard Reduction in Contract Services
30,000
Environmental Programs Contract Services
20,000
Basic Street Maintenance
25,000
519,000
Saving Generated
Reductions 519,000
Fund Capital Equipment Facility Maintenance 50% of Target (125,000)
394,000
GENERAL FUND 2005 -06 ESTIMATED BUDGET SHORTFALL
REVENUES
General Fund Revenue per 2004 -05 Mid Year Report 9,790,000
Increase for 2005 -06
Use of Reserves for State Take Away
260,000
Continued SLESF Funding
100,000
Impact of Property Tax Growth Fee Increases
320,000
Decrease for 2005 -06:
Use of One Time Fund Balances in Prior Year
(127,000)
Transfer from PER's Reserve Prior Year
(140,000)
One Time Funding (ABAG, Animal Control- Rebate)
(228,000)
Net On -going Revenues for 2005 -06
9,975,000
EXPENDITURES
General Fund Expenditures per Adopted Budget
10,605,000
Gas Tax Consolidation of Transfers
(580,000)
The New Normal
335,000
Sheriff Contract Increase
425,000
Medical /Retirement /Employee Contracts
390,000
Net On -going Expenditure Base
11,175,000.
GAP
1,200,000
OPTION A SERVICE REDUCTIONS
Teen Programs After school Services
67,000
Special Events Tree Lightening, Celebrate Saratoga)
23,000
Crossing Guard Program
36,000
School Resource Officer
148,000
Public Outreach Saratogan
30,000
DARE Officer
56,000
Neighborhood Traffic Management Program
30,000
Outside Agency Support (KSAR, SASCC, Chamber)
123,300
Supplemental Traffic Officer
269,000
Economic Development (.5 FTE Program)
95,000
Teen Programs Youth Commission
51,200
Commissions Maintain 1 FTE in PW)
71,000
Advanced Planning Cost Recovery in Development Fund.
141,000
Subtotal From March 2 Study Session
1,140,500
Additional Cuts to Achieve Target
Staff Reduction .15 FTE Admin Analyst II) 15,000
Contract Service Reductions:
Grant Writing 24,000
Legislative Analyst 25,000
Grand Total Service Reductions 1,204,500
OPTION B INCORPORATE CAPITAL EQUIPMENT &FACILITY MAINTENANCE A $250,000
Teen Programs After school Services
67,000
Special Events Tree Lightening, Celebrate Saratoga)
23,000
Crossing Guard Program
36,000
School Resource Officer
148,000
Public Outreach Saratogan
30,000
DARE Officer
56,000
Neighborhood Traffic Management Program
30,000
Outside Agency Support (KSAR, SASCC, Chamber)
123,300
Supplemental Traffic Officer
269,000
Economic Development (.5 FTE Program)
95,000
Teen Programs Youth Commission
51,200
Commissions Maintain 1 FTE in PW)
71,000
Advanced Planning Cost Recovery in Development Fund
141,000
Subtotal From March 2 Study Session
1,140,500
Additional Cuts to Achieve Target
Staff Reduction .15 FTE Admin Analyst 11) 15,000
Contract Service Reductions:
Grant Writing 24,000
Legislative Analyst 25,000
Grand Total Service Reductions 1,204,500
Funding Target to Capital Equipment Facility Maintenance
Capital Equipment Cars /Computers /Etc) 150,000
Facility Capital Maintenance 100,000
250,000
Reductions:
Median Maintenance Contractor
23,000
Code Enforcement 1/2 FTE)
42,000
New Normal Compensation Related Costs Reduce by 2
100,000
Grounds Maintenance Contract Mowing
30,000
Park Maintenance/Trails Contract Services
20,000
Environmental Programs Contract Services
10,000
Basic Street Maintenance
25,000
250,000
OPTION C INCORPORATE CAPITAL EQUIPMENT &FACILITY MAINTENANCE A- $125,000
GENERATE SAVINGS
Teen Programs After school Services
67,000
Special Events Tree Lightening, Celebrate Saratoga)
23,000
Crossing Guard Program
36,000
School Resource Officer
148,000
Public Outreach Saratogan
30,000
DARE Officer
56,000
Neighborhood Traffic Management Program
30,000
Outside Agency Support (KSAR, SASCC, Chamber)
123,300
Supplemental Traffic Officer
269,000
Economic Development (.5 FTE Program)
95,000
Teen Programs Youth Commission
51,200
Commissions Maintain 1 FTE in PW)
71,000
Advanced Planning Cost Recovery in Development Fund
141,000
Subtotal From March 2 Study Session
1,140,500
Additional Cuts to Achieve Target
Staff Reduction .15 FTE (Admin Analyst II) 15,000
Contract Service Reductions:
Grant Writing 24,000
Legislative Analyst 25,000
Grand Total Service Reductions 1,204,500
Funding Target to Capital Equipment Facility Maintenance
Capital Equipment Cars /Computers /Etc) 75,000
Facility Capital Maintenance 50,000
125,000
Reductions
Median Maintenance Contractor
44,000
Code Enforcement 1 FTE)
82,000
New Normal Compensation Related Costs Eliminated)
250,000
Grounds Maintenance Pks Maintenance Worker 1 FTE
52,000
Park Maintenance/Trails Contract Services
20,000
Park Maintenance /Heritage Orchard Reduction in Contract Services
30,000
Environmental Programs Contract Services
20,000
Basic Street Maintenance
50,000
548,000
Saving Generated
Reductions 548,000
Fund Capital equipment facility Maintenance 50% of Target (125,000)
423,000
Estimate Funding Shortfall to Provide 2004 -05 Service Levels 1,200,000
Service Level Reduction to Achieve "New Normal":
Emergency Preparedness:
(36,000)
Transfer Tasks to ACM
School Resource Officer
Cut 15% of Admin Analyst
(15,000) (15,000)
Contract Service Reductions:
30,000
Legislative Consultant
(25,000)
Grant Writer
(24,000)
Printing
(49,000) (49,000)
Teen Services After School Program:
Shift FTE's to Recreation Fund
Part-time Temporary Hours
(24,000)
Supplies
(3,000)
Shift FTE's to Recreation Fund
(40,000)
(56,000)
(67,000) (67,000)
Special Events
(30,000)
Cut 10% of Admin Analyst
(10,000)
Celebrate Saratoga PW Overtime
(9,000)
Celebrate Saratoga PW Equipment Rentals (4,000)
(23,000) (23,000)
Crossing Guards
(36,000)
(36,000)
School Resource Officer
(148,000)
(148,000)
Saratogan
30,000
Additional Issues
Postage
(6,000)
150,000
Printing
(15,400)
Funding shortfall on Advanced Planning
Shift FTE's to Recreation Fund
(8,600)
(51,200)
Commissions Maintain 1 FTE PW)
(30,000)
(30,000)
DARE Program
(56,000)
(56,000)
Neighborhood Traffic Management Program
(30,000)
(30,000)
Outside Agency Support:
105
KSAR
(96,000)
SASCC
(18,000)
Wildlife Grant
(6,800)
Chamber of Commerce /Fun Zone
(2,500)
Park Recreation Commission
(123,300)
(123,300)
Supplemental Traffic Officer
(269,000)
(269,000)
Economic Development
(71,000)
(71,000)
Cut 50% of Admin Analyst
(50,000)
(141,000)
Downtown Shuttle
(10,000)
(1,204,500)
Annual Contribution to Chamber of Commerce
(10,000)
Various Contracts
(20,000)
Supplies
(5,000)
(95,000) (95,000)
Youth Commission
2004 -05 Service Level shortfall
Part-time Temporary Hours
(3,000)
(1,204,500)
Impact of Loss of Revenue
30,000
Additional Issues
Supplies
(22,000)
150,000
Shift FTE's to Recreation Fund
(56,200)
Funding shortfall on Advanced Planning
91,000
(51,200)
(51,200)
Commissions Maintain 1 FTE PW)
62,500
Sales Tax MBIA
Shift FTE's to Recreation Fund
(30,000)
Cut 25% of Admin Analyst
(25,000)
Rounding
105
Commission Dinner
(9,300)
Arts Commission
(1,300)
Historic Preservation Commission
(1,300)
Library Commission
(1,055)
Park Recreation Commission
(1,650)
Youth Commission
(1,500)
(71,000)
(71,000)
Advanced Planning Cost Recovery in Development Fund
(141,000)
(141,000)
(1,204,500)
Summary to date
2004 -05 Service Level shortfall
1,200,000
Less Service Cuts to Date
(1,204,500)
Cuts Need
(4,500)
Additional Issues
Capital equipment (Cars /Computers /Etc)
150,000
Facility Capital Maintenance
100,000
Funding shortfall on Advanced Planning
91,000
Reduction in On -Going Revenue;
ABAG
62,500
Sales Tax MBIA
51,250
Estimate Funding Shortfall to Provide 2004 -05 Service Levels
As presented March 8th Adj Fy 2005 -06 Budget Adjustments:
1,200,000
Service Level Reduction to Achieve "New Normal"
Council Contingency reduce by 50%
Funding Capital Equipment Facility Maint 50% of Target
Capital Equipment Vehicles
Capital Equipment Computers
Facility Capital Maintenance
l ft oo I
(50,000)
50,000 50,000
25,000 25,000
50,000 50,000
125,000
Public Outreach Reception Services 1 FTE)
New Normal Compensation Related Costs
Contract Services
(70,000)
(100,000)
(70,000)
(100,000)
Grounds Maintenance
(20,000) (20,000)
Park/Trails Maintenance
(10,000) (10,000)
Environmental Programs
(10,000) (10,000)
(40,000)
Emergency Preparedness:
Teen Services After School Program:
Transfer Tasks to ACM
(4,000)
Cut 15% of Admin Analyst
(15,000) (15,000)
Contract Service Reductions
Legislative Consultant
(25,000)
(25,000)
Grant Writer
(24,000)
(24,000)
(49,000)
(49,000)
Teen Services After School Program:
(4,000)
Part -time Temporary Hours
(24,000)
(24,000)
Supplies
(3,000)
(3,000)
Shift FTE's to Recreation Fund
(40,000)
(40,000)
(36,000)
(67,000)
(67,000)
Special Events
Cut 10% of Admin Analyst
(10,000)
(10,000)
Celebrate Saratoga PW Overtime
(9,000)
(9,000)
Celebrate Saratoga PW Equipment Rentals
(4,000)
(4,000)
(23,000)
(23,000)
Rounding
4,800
Crossing Guards
(36,000)
(36,000)
School Resource Officer
(148,000)
(148,000)
Saratogan
Postage
(6,000)
1,500
(4,500)
Printing
(15,400)
3,850
(11,550)
Shift FTE's to Recreation Fund
(8,600)
2,150
(6,450)
(30,000)
(22,500)
DARE Program
(56,000)
(56,000)
Neighborhood Traffic Management Program
(30,000)
(30,000)
Outside Agency Support:
KSAR
(96,000)
48,000
(48,000)
SASCC
(18,000)
18,000
Wildlife Grant
(6,800)
(6,800)
Chamber of Commerce /Fun Zone
(2,500)
10,000
7,500
(123,300)
(47,300)
Supplemental Traffic Officer
(269,000)
(269,000)
Economic Development
Cut 50% of Admin Analyst
(50,000)
(50,000)
As presented March 8th Adj Fy 2005 -06 Budget Adjustments:
1 10 Estimate Funding Shortfall to Provide 2004 -05 Service Levels 1,200,000
Downtown Shuttle (10,000) (10,000)
Annual Contribution to Chamber of Commerce (10,000) (10,000)
Various Contracts (20,000) (20,000)
Supplies (5,000) (5,000)
(95,000) (95,000)
Youth Commission
Part-time Temporary Hours
(3,000)
Impact of Loss of Revenue
30,000
Supplies
(22,000)
Shift FTE's to Recreation Fund
(56,200)
105
(51,200) 51,200
Commissions Maintain 1 FTE PW)
Shift FTE's to Recreation Fund
(30,000)
(30,000)
Cut 25% of Admin Analyst
(25,000)
(25,000)
Rounding
105
105
Commission Dinner
(9,300)
(9,300)
Arts Commission
(1,300)
(1,300)
Historic Preservation Commission
(1,300)
(1,300)
Library Commission
(1,055)
(1,055)
Park Recreation Commission
(1,650)
(1,650)
Youth Commission
(1,500)
(1,500)
(71,000)
(71,000)
Advanced Planning Cost Recovery in Development Fund
(141,000)
(141,000)
(300)
(1,200,000)
Decision points
Allocation of FTE for Commission support PW
What Fund Program will be assigned Youth Commission