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WEDNESDAY, JULY 6, 2011
REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
July 1, 2011)
REPORT FROM CLOSED SESSION COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. Commendation Recognizing Wildwoodstock
Recommended action: Read and present commendation.
2. Proclamation Recognizing Month of August 2011 - “World Breastfeeding Awareness
Month”
Recommended action: Read and present proclamation.
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
SPECIAL PRESENTATIONS
None
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes.
3. City Council Regular Meeting Minutes – June 15, 2011
Recommended action:
Approve minutes.
4. Review of Accounts Payable Check Registers
Recommended action:
That the City Council review and accept the Check Registers for the following
Accounts Payable payment cycles: June 9, 2011
June 16, 2011
June 23, 2011
5. Property Tax Levy for Debt Service Payments on the Library General Obligation Bonds
Recommended action:
The City Council adopt the attached resolution which sets the FY 2011/12 property
tax levy rate for the Library General Obligation Bond at $.0088 per $100 of Assessed
Valuation to provide for the 2012 debt service assessments.
6. Amendment of Agreement with KSAR
Recommended action:
City staff is recommending that the Council approve the Second Amendment to Community Access Cable Television Services Agreement.
7. Zoning Ordinance Amendment to Prohibit Medical Marijuana Dispensaries
Recommended action:
Waive the second reading and adopt the proposed ordinance.
8. Hakone Gardens Well and Pumping System – Notice of Completion
Recommended action:
Move to accept the Hakone Gardens well and pumping system project as complete
and authorize the City Manager to sign the Notice of Completion for the construction contract.
9. One year extension to Annual Maintenance Service Contract – Landscape
Maintenance Services (Gachina Landscape Services)
Recommended action:
Approve a one year extension to the existing service contract with Gachina
Landscape Services for scheduled maintenance of various City landscaped areas in the amount of $75,756 and authorize the City Manager to execute the same.
10. One year extension to Annual Maintenance Service Contract – Landscape
Maintenance Services (Loral Landscape, Inc.)
Recommended action: Approve a one year extension to the existing service contract with Loral Landscape,
Inc for scheduled maintenance of various City landscaped areas in the amount of
$52,320 and authorize the City Manager to execute the same.
11. City Manager Voluntary Benefits Waiver Recommended action: Adopt resolution and authorize the Mayor to sign an agreement documenting the City
Manager’s offer to voluntarily waive certain benefits specified in his employment
agreement.
12. Unrepresented Regular Employee (Human Resources Manager)
Recommended action:
Adopt resolution and authorize the Mayor to sign the voluntary compensation and
benefits waiver agreement signed by the Human Resources Manager.
13. SMO (Saratoga Management Organization) Side Letters of Agreement for
Reductions
Recommended action:
Adopt resolution referencing the three Side Letters of Agreement with SMO agreeing
to both short-term and long-term reductions in compensation and/or benefits currently provided to the SMO-represented employees.
PUBLIC HEARINGS
Members of the public may comment on any item for up to three minutes. Items
requested for continuance are subject to Council’s approval at the Council meeting
14. Confirmation of Report and Assessment of 2011 Weed/Brush Abatement Program
Recommended action: Open public hearing, close public hearing, and adopt resolution confirming report and
assessment of hazardous vegetation abatement charges.
15. Authorization to Submit Funding Proposal to the State Community Development
Block Grant Program for 2008 Disaster Recovery Initiative Funding Recommended action: Open public hearing; listen to public testimony; close public hearing; and adopt
resolution authorizing submittal of an application for funding and the execution of a
grant agreement and any amendments thereto from the 2008 Disaster Recovery
Initiative (DRI) allocation of the State CDBG Program.
16. Ordinance to amend the City Fire Code to exempt from automatic sprinkler system
requirements parking structures made from non-combustible materials that are at least
20 feet from the nearest building and meet certain other requirements.
Recommended action:
Introduce and waive the first reading of the attached ordinance to amend the City Fire Code to exempt from automatic sprinkler system requirements parking structures
made from non-combustible materials that are at least 20 feet from the nearest
building and meet certain other requirements. Direct staff to place the ordinance on
the consent calendar for approval at the next meeting of the City Council.
OLD BUSINESS
17. Wildwood Cinema Movie Night
Recommended action:
Accept report and provide direction on the Park and Recreation Commission’s recommendation that the Council pass a resolution allowing Wildwood Park to
remain open until 10:00 p.m. on September 10, 2011 for Wildwood Cinema Movie
night and allocate $1800 towards the event.
18. Designation of Voting Delegate for League of California Cities Annual Conference 2011
Recommended action:
Designate a voting delegate and alternate for the League’s Annual Conference.
NEW BUSINESS
19. Preannexation Agreement and Initiation of Annexation for 19351 Redberry Drive
(APN 510-25-062)
Recommended action:
Approve attached Preannexation Agreement and resolution initiating annexation of 19351 Redberry Drive (APN 510-25-062), an approximately 1.39 (gross) acre parcel
contiguous with the limits of the City of Saratoga and within the City’s Sphere of
Influence and Urban Service Boundaries
20. Village Parking Improvements
Recommended action: Receive report and provide direction to staff.
21. Wildwood Park Electrical Upgrades Recommended action: Receive report and provide direction to staff regarding electrical upgrades to
Wildwood Park.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Howard Miller
City School Ad-Hoc
Council Finance Committee
Hakone Foundation Executive Committee Santa Clara County Cities Association
SCC Cities Association Selection Committee
Valley Transportation Authority PAC
West Valley Mayors and Managers Association
West Valley Solid Waste Management Joint Powers Association
Vice Mayor Chuck Page City School AdHoc
Council Finance Committee
Hakone Foundation Board
Let’s Move City
Mayor/Vice Mayor Oath of Office Santa Clara Valley Water District Commission
Saratoga Ministerial Association
TEA AdHoc
West Valley Sanitation District
Councilmember Jill Hunter
Historical Foundation
KSAR Community Access TV Board
SASCC
Tree AdHoc Village AdHoc
West Valley Flood Control & Watershed Advisory Committee
Councilmember Emily Lo
Association of Bay Area Government Carlson House Restoration AdHoc
Electric Vehicle Charging Stations AdHoc
Highway 9 AdHoc
Library Joint Powers Association
Sister City Liaison Village AdHoc
Councilmember Manny Cappello
Carlson House Restoration AdHoc Chamber of Commerce
County HCD Policy Committee
Electric Vehicle Charging Stations AdHoc
Highway 9 AdHoc
Let’s Move City Mayor/Vice Mayor Oath of Office
Santa Clara County Emergency Council
TEA AdHoc
Tree AdHoc
CITY COUNCIL ITEMS CITY MANAGER’S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the
posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda: I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council for the City of Saratoga was posted on July 1, 2011, at
the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for
public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us
Signed this 1st day of July 2011 at Saratoga, California.
Ann Sullivan, CMC City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
7/6 Regular Meeting – Joint meeting with Planning Commission 7/20 RECESS
8/3 RECESS
8/17 Regular Meeting – Carlson House Core Team
9/7 Regular Meeting –Joint meeting with West Valley Board of Trustees
9/21 Regular Meeting –Joint meeting with Saratoga/Monte Sereno Community
Foundation
10/5 Regular Meeting –Joint meeting with Traffic Safety Commission 10/19 Regular Meeting –Joint meeting with Assemblymember Jim Beall, Jr.
11/2 Regular Meeting –Joint meeting with Saratoga Ministerial Association
11/16 Regular Meeting –Joint meeting with Hakone Foundation
12/6 Council Reorganization
12/7 Regular Meeting – Joint meeting with Heritage Preservation Commission
and Historical Foundation
12/21 Regular Meeting
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2011