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SARATOGA CITY COUNCIL
MEETING DATE: July 6, 2011 AGENDA ITEM:
DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson
PREPARED BY: Crystal Morrow DIRECTOR: Dave Anderson
Administrative Analyst II
SUBJECT: Wildwood Cinema Movie Night
RECOMMENDED ACTION:
Accept report and provide direction on the Park and Recreation Commission’s recommendation
that the Council pass a resolution allowing Wildwood Park to remain open until 10:00 p.m. on
September 10, 2011 for Wildwood Cinema Movie night and allocate $1800 towards the event.
BACKGROUND:
At the City Council’s joint meeting with the Parks and Recreation Commission (“Commission”)
in May 2011, the Commission requested to hold another outdoor movie event. In September
2010, Wildwood Cinema Movie Night attracted approximately 100 people. This year, the
Commission hopes to draw 150-200 people to view Disney-Pixar’s Up. To hold the event in
Wildwood Park on September 10, 2011, Council will need to pass the attached resolution
extending the park’s hours until 10:00 p.m. on the night of event. Per City Code (11-05.020),
Saratoga parks close half an hour after sunset and park hours can be temporarily adjusted by a
resolution of the City Council.
Additionally, the Commission is recommending that the Council allocate $1800 to cover the cost
of the event. Expenses include movie equipment rental, movie rental and licensing, and Public
Works staffing at the event. If the Council chooses to fund the event, there is currently $10,000
available in the Community Event Fund. Last year, the Wildwood Cinema Movie Night event
cost was approximately $1700.
FISCAL IMPACTS:
The Commission is requesting the Council sponsor the proposed outdoor movie night event and
allocate $1800 to pay for the full cost of the events. There is currently $10,000 in the Community
Event Fund, should the Council decide to use this money to fund outdoor movie night events.
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CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS:
If the resolution extending Wildwood Park hours until 10:00 p.m. on September 10, 2011 is not
passed, Wildwood Cinema Movie Night will not take place. The event will not be scheduled if
funding is not allocated.
ALTERNATIVE ACTION(S):
N/A
FOLLOW UP ACTION(S):
Implement Council direction.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda
item and was included in the packet made available on the City’s web site in advance of the
meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each
Monday in advance of the Council meeting.
ATTACHMENTS:
Attachment A: Resolution extending park hours for Wildwood Cinema Movie Night