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WEDNESDAY, JUNE 15, 2011
REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
June 9, 2011)
REPORT FROM CLOSED SESSION COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. Appointment of Library Commissioner and Administer Oath of Office
Recommended action: Adopt the attached resolution appointing one (1) member to the Library Commission
and direct the City Clerk to administer the Oath of Office.
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
SPECIAL PRESENTATIONS
2. Introduction of Santa Clara County Fire Chief Ken Kehmna
Recommended action:
Introduce the new Fire Chief Ken Kehmna to the community.
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
3. City Council Regular Meeting Minutes – June 1, 2011
Recommended action: Approve minutes.
4. Review of Accounts Payable Check Registers
Recommended action:
That the City Council review and accept the Check Registers for the following Accounts Payable payment cycles:
May 26, 2011
June 2, 2011
5. Resolution Amending Council Agency and Adhoc Committee Liaison Assignments Recommended action: Adopt resolution amending Resolution 10-071 appointing Council representatives to
Committees, Agencies and Ad hoc Committees.
6. Motor Vehicle (MV) Resolution Restricting Parking on Portos Drive Recommended action: Move to adopt MV Resolution restricting parking on a portion of Portos Drive.
7. Award of Contract for Street Sweeping Services Recommended action: 1. Move to award a two year Street Sweeping Contract to Contract Sweeping Services
in the amount of $91,000 per year with an additional $9,000 allocation per year for
unscheduled sweeping.
2. Move to authorize the City Manager to execute a Street Sweeping Contract with Contract Sweeping Services.
8. Records Management Program: Resolution Authorizing Final Disposition of Certain
City Records
Recommended action: Adopt Resolution Authorizing Final Disposition of Certain City Records.
9. Appointment of City representative to the Association of Bay Area Governments
Shared Agency Risk Pool Board
Recommended action: Adopt resolution designating City of Saratoga representatives to the Association of
Bay Area Government’s Shared Agency Risk Pool Board of Directors.
10. Ordinance applying the Agricultural Preserve/Open Space Overlay (AP/OS)
Zoning to Two Merged Adjoining Parcels Located at 22480 and 22490 Mt. Eden
Road
Recommended action:
Adopt the attached ordinance applying the Agricultural Preserve/Open Space Overlay (AP/OS) zoning to two merged adjoining parcels located at 22480 and 22490 Mt.
Eden Road.
PUBLIC HEARINGS
Applicants/Appellants and their representatives have a total of ten minutes maximum for
opening statements. Members of the public may comment on any item for up to three
minutes. Applicant/Appellants and their representatives have a total of five minutes
maximum for closing statements. Items requested for continuance are subject to Council’s approval at the Council meeting
11. Resolution Ordering the Abatement of a Public Nuisance by Removal of Hazardous
Vegetation (Brush)
Recommended action:
Open public hearing; listen to public testimony; and close public hearing. Adopt resolution overruling objections and ordering hazardous vegetation abatement
(brush).
12. Landscaping & Lighting Assessment District LLA-1 - Public Hearing, Approval of
Engineer’s Report, and Confirmation of Assessments for FY 11-12 Recommended action: Move to adopt the Resolution(s) Ordering the Improvements and Confirming the
Diagram and Assessments for FY 11-12.
13. Zoning Ordinance Amendment to Prohibit Medical Marijuana Dispensaries Recommended action: Conduct a public hearing concerning adoption of the attached Zoning Ordinance
Amendment to prohibit medical marijuana dispensaries. Introduce and waive the first
reading of the ordinance and direct staff to place the ordinance on the consent calendar for adoption at the next regularly scheduled meeting of the City Council.
OLD BUSINESS
14. Santa Clara County Commission Redistricting Update
Recommended action: That the City Council discuss and provide direction to staff.
15. Preparation of Funding Proposal for 2008 Disaster Recovery Initiative Program Allocation Recommended action: Accept report and authorize staff to prepare a funding proposal to the State of
California for a 2008 Disaster Recovery Initiative (DRI) Program allocation.
NEW BUSINESS
16. Chamber of Commerce Permit and Rental Fee Waiver Request
Recommended action:
Approve the Chamber of Commerce request to waive City permit and rental fees for a July 7, 2011 Barbeque at Wildwood Park and fund the waiver through the community
events budget.
17. Resolution Supporting Consistent Federal and State Regulation of Medicinal
Marijuana Recommended action: Accept report and direct staff accordingly.
18. City Council Meeting Decorum
Recommended action: Discuss and provide direction to staff related to creating a council policy regarding
meeting decorum for City meetings.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Howard Miller
City School Ad-Hoc
Council Finance Committee
Hakone Foundation Executive Committee
Santa Clara County Cities Association SCC Cities Association Selection Committee
Valley Transportation Authority PAC
West Valley Mayors and Managers Association
West Valley Solid Waste Management Joint Powers Association
Vice Mayor Chuck Page
City School AdHoc
Council Finance Committee
Hakone Foundation Board Mayor/Vice Mayor Oath of Office Santa Clara Valley Water District Commission
Saratoga Ministerial Association
TEA AdHoc
West Valley Sanitation District
Councilmember Jill Hunter
Historical Foundation
KSAR Community Access TV Board
SASCC Tree AdHoc Village AdHoc
West Valley Flood Control & Watershed Advisory Committee
Councilmember Emily Lo Association of Bay Area Government
Carlson House Restoration AdHoc
Electric Vehicle Charging Stations AdHoc
Highway 9 AdHoc
Library Joint Powers Association
Sister City Liaison
Village AdHoc
Councilmember Manny Cappello
Carlson House Restoration AdHoc
Chamber of Commerce
County HCD Policy Committee Electric Vehicle Charging Stations AdHoc
Highway 9 AdHoc
Mayor/Vice Mayor Oath of Office
Santa Clara County Emergency Council
TEA AdHoc Tree AdHoc
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the
posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda: I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council for the City of Saratoga was posted on June 9, 2011, at
the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for
public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us
Signed this 9th day of June 2011 at Saratoga, California. Ann Sullivan, CMC
City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
7/6 Regular Meeting --Joint meeting with Planning Commission 7/20 RECESS
8/3 RECESS
8/17 Regular Meeting --
9/7 Regular Meeting –Joint meeting with West Valley Board of Trustees
9/21 Regular Meeting –Joint meeting with Saratoga/Monte Sereno Community
Foundation
10/5 Regular Meeting –Joint meeting with Traffic Safety Commission 10/19 Regular Meeting –Joint meeting with Assemblymember Jim Beall, Jr.
11/2 Regular Meeting –Joint meeting with Saratoga Ministerial Association
11/16 Regular Meeting –Joint meeting with Hakone Foundation
12/6 Council Reorganization
12/7 Regular Meeting -- Joint meeting with Heritage Preservation Commission
and Historical Foundation
12/21 Regular Meeting
CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2011