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HomeMy WebLinkAbout102-Minutes.pdf MINUTES SARATOGA REGULAR CITY COUNCIL MEETING JUNE 1, 2011 The City Council met in Closed Session in the Administrative Conference Room at 4:30PM. The City Council held a Joint Meeting in the Saunders Room at 5:30 p.m. with members of the Home Owners Associations (HOA). Mayor Miller called the Regular City Council meeting to order at 7:00 p.m. lead the Pledge of Allegiance. ROLL CALL PRESENT: Councilmembers Manny Cappello, Emily Lo, Jill Hunter, Vice Mayor Chuck Page, and Mayor Howard Miller ABSENT: None ALSO Dave Anderson, City Manager PRESENT: Richard Taylor, City Attorney Ann Sullivan, City Clerk Chris Riordan, Interim Community Development Director Mary Furey, Administrative Services Director Michael Taylor, Recreation and Facilities Director John Cherbone, Public Works Director Crystal Morrow, Administrative Analyst II REPORT OF CITY CLERK ON POSTING OF AGENDA City Clerk Ann Sullivan reported that pursuant to Government Code 54954.2, the agenda for the meeting of June 1, 2011, was properly posted on May 26, 2011. MAYOR’S REPORT ON CLOSED SESSION Mayor Miller noted there was nothing to report form Closed Session. COMMUNICATIONS FROM COMMISSIONS & PUBLIC Adam Henig, Staff Liaison for the Saratoga Youth Commission, and members of the Youth Commission noted that the commissioners recently conducted a fund raiser to raise money for a new school in Nicaragua. The commissioners presented a check in the amount of $415.75 to Robert Friedman, founder and president of ODFL (One Dollar for Life) and a teacher at Los Altos High School. The Youth Commission conducted COUNCIL DIRECTION TO STAFF Council thanked the Youth Commissioners for their fund raising efforts to support a good cause. 2 ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS George Mageles, incoming chair for Relay for Life for Saratoga, addressed the Council regarding the Relay for Life event at Crestbook Field in Saratoga from 10:00 a.m. on Saturday, July 23 through 10:00 a.m. on Sunday, July 24th. Sid Faulkner also addressed the Council on the Relay for Life event in Saratoga. Debra Cummins, representative of the Saratoga Chamber of Commerce, addressed the Council regarding a Chamber Mixer on June 2nd at the Fox Center located at West Valley College (WVC). The event is scheduled from 5:30 to 7:00 p.m. In addition, she noted the Chamber has scheduled a Chamber Mixer BBQ on July 7th at Wildwood Park from 5:30 p.m. to 7:00 p.m. and asked the Council to consider waiving the park fee for this event. COUNCIL DIRECTION TO STAFF Council directed staff to agendize for discussion the Chamber’s request for a fee waiver for the July 7th BBQ Mixer. ANNOUNCEMENTS Councilmember Lo announced the American Red Cross would be holding a blood drive at the Saratoga Federated Church on Sunday, June 10th from 10:00 a.m. to 4:00 p.m. Mayor Miller announced that there are a number of summer programs available through the Saratoga Recreation Guide for children and adults. CEREMONIAL ITEMS 1. COMMENDATIONS HONORING REDWOOD MIDDLE SCHOOL MATH CLUB STUDENTS STAFF RECOMMENDATION: Present commendation. Mayor Miller and Vice Mayor Page read and presented the commendation to math club students Sean Shi, Landon Chow, Kristine Zhang, Kevin Chiang and their coach, Mr. Yim. 2. MEN’S HEALTH MONTH PROCLAMATION STAFF RECOMMENDATION: Read and present the proclamation declaring June 2011 as Men’s Health Month in the City of Saratoga. Mayor Miller, Vice Mayor Page, and Councilmember Cappello took turns reading the proclamation and Mayor Miller presented the proclamation to Bido Baines, Executive Director of Urology Services & the Men’s Health Program at El Camino Hospital – 3 Los Gatos; Dr. Patrick Wherry, Co-Medical Director of the Men’s Health Program at El Camino Hospital – Los Gatos; and Dr. Edward Karpman, Co-Medical Director of the Men’s Health Program at El Camino Hospital – Los Gatos. 3. COMMENDATIONS HONORING NINE OUTGOING YOUTH COMMISSIONERS STAFF RECOMMENDATION: Present commendations. Mayor Miller read and presented the commendations to the outgoing Youth Commissioners and thanked them for their service to the community. 4. APPOINTMENT OF FOUR YOUTH COMMISSIONERS AND OATH OF OFFICE STAFF RECOMMENDATION: Adopt the attached resolution appointing four (4) members to the Youth Commission and direct the City Clerk to administer the Oath of Office. RESOLUTION NO. 11 – 037 PAGE/CAPPELLO MOVED TO ADOPT RESOLUTION APPOINTING FOUR (4) MEMBERS TO THE YOUTH COMMISSION AND DIRECT THE CITY CLERK TO ADMINISTER THE OATH OF OFFICE. MOTION PASSED 5-0- 0. City Clerk Ann Sullivan administered the Oaths of Office to three of the four newly appointed commissioners. CONSENT CALENDAR 5. CITY COUNCIL REGULAR MEETING MINUTES – MAY 18, 2011 STAFF RECOMMENDATION: Approve minutes. PAGE/CAPPELLO MOVED TO APPROVE CITY COUNCIL REGULAR MEETING MINUTES – MAY 18, 2011. MOTION PASSED 5-0-0. 6. REVIEW OF ACCOUNTS PAYABLE CHECK REGISTERS STAFF RECOMMENDATION: That the City Council review and accept the check registers for the following Accounts Payable payment cycles: May 12, 2011 4 May 20, 2011 PAGE/CAPPELLO MOVED TO ACCEPT THE CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: MAY 12, 2011 AND MAY 20, 2011. MOTION PASSED 5-0-0. 7. TREASURER’S REPORT FOR THE MONTH ENDED APRIL 30, 2011 STAFF RECOMMENDATION: Review and accept the Treasurer’s Report for the month ended April 30, 2011. PAGE/CAPPELLO MOVED TO ACCEPT THE TREASURER’S REPORT FOR THE MONTH ENDED APRIL 30, 2011. MOTION PASSED 5-0-0. 8. FISCAL YEAR 2011/12 GANN APPROPRIATION LIMIT STAFF RECOMMENDATION: Review report and adopt resolution approving the Gann Appropriations Limit for FY 2011/12. RESOLUTION NO. 11 – 033 PAGE/CAPPELLO MOVED TO ADOPT RESOLUTION APPROVING THE GANN APPROPRIATIONS LIMIT FOR FY 2011/12. MOTION PASSED 5-0-0. 9. ADOPTION OF FISCAL YEAR 2011/12 OPERATING & CAPITAL BUDGET AND THE ENVIRONMENTAL IMPACT ASSESSMENT FOR NEW CIP PROJECTS STAFF RECOMMENDATION: 1. Adopt resolution approving the Proposed FY 2011/12 Operating and Capital Budgets, directing staff to incorporate within the final adopted budget any changes related to minor corrections, carryforward appropriations, refined estimates, grant approvals, claim reimbursements, pass-through appropriations, or additional direction from Council upon adoption of the budget. 2. Adopt attached Environmental Impact Assessment for new projects included in the FY 2011/12 CIP update. RESOLUTION NO. 11 – 034 PAGE/CAPPELLO MOVED TO 1. ADOPT RESOLUTION APPROVING THE PROPOSED FY 2011/12 OPERATING AND CAPITAL BUDGETS, DIRECTING STAFF TO INCORPORATE WITHIN THE FINAL ADOPTED BUDGET ANY CHANGES RELATED TO MINOR CORRECTIONS, CARRYFORWARD APPROPRIATIONS, REFINED ESTIMATES, GRANT APPROVALS, CLAIM REIMBURSEMENTS, PASS-THROUGH APPROPRIATIONS, OR ADDITIONAL DIRECTION FROM COUNCIL UPON ADOPTION OF THE BUDGET. 5 2. ADOPT ATTACHED ENVIRONMENTAL IMPACT ASSESSMENT FOR NEW PROJECTS INCLUDED IN THE FY 2011/12 CIP UPDATE. MOTION PASSED 5-0-0. 10. GOVERNMENT FINANCIAL OFFICERS ASSOCIATION AWARDS STAFF RECOMMENDATION: That Council review report and accept the Governmental Finance Officers Association awards for the City of Saratoga’s Fiscal Year 2009/10 Comprehensive Annual Financial Report (CAFR) and Fiscal Year 2010/11 Operating and Capital Budget. Mayor Miller removed this item to commend Administrative Services and Finance Director Mary Furey and her staff for their outstanding financial service to the community. PAGE/CAPPELLO MOVED TO ACCEPT THE GOVERNMENTAL FINANCE OFFICERS ASSOCIATION AWARDS FOR THE CITY OF SARATOGA’S FISCAL YEAR 2009/10 COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) AND FISCAL YEAR 2010/11 OPERATING AND CAPITAL BUDGET. MOTION PASSED 5-0-0. 11. RESOLUTION NAMING CITY REPRESENTATIVES TO THE ABAG PLAN BOARD STAFF RECOMMENDATION: Adopt Resolution designating employees to the Association of Bay Area Government (ABAG) Pooled Liability Assurance Network (PLAN) Corporation Board of Directors. RESOLUTION NO. 11 – 035 PAGE/CAPPELLO MOVED TO ADOPT RESOLUTION DESIGNATING EMPLOYEES TO THE ASSOCIATION OF BAY AREA GOVERNMENT (ABAG) POOLED LIABILITY ASSURANCE NETWORK (PLAN) CORPORATION BOARD OF DIRECTORS. MOTION PASSED 5-0-0. 12. UPDATED EXTENSION OF JOINT USE AGREEMENT WITH LOS GATOS – SARATOGA UNION HIGH SCHOOL DISTRICT STAFF RECOMMENDATION: Accept report and authorize City Manager to sign and execute the Agreement for Cooperative Program Planning and Use of Facilities with Los Gatos-Saratoga Joint Union High School District. Councilmember Lo removed this item for clarification. Michael Taylor, Recreation and Facilities Director, was present to address questions. 6 LO/PAGE MOVED TO ACCEPT REPORT AND AUTHORIZE CITY MANAGER TO SIGN AND EXECUTE THE AGREEMENT FOR COOPERATIVE PROGRAM PLANNING AND USE OF FACILITIES WITH LOS GATOS-SARATOGA JOINT UNION HIGH SCHOOL DISTRICT. MOTION PASSED 5-0-0. 13. CONTRACT RENEWAL FOR GEOTECHNICAL CONSULTING SERVICES STAFF RECOMMENDATION: Approve a two-year contract renewal with Cotton, Shires, and Associates, Inc. for Geotechnical Engineering Services and authorize City Manager to execute the same. PAGE/CAPPELLO MOVED TO APPROVE A TWO-YEAR CONTRACT RENEWAL WITH COTTON, SHIRES, AND ASSOCIATES, INC. FOR GEOTECHNICAL ENGINEERING SERVICES AND AUTHORIZE CITY MANAGER TO EXECUTE THE SAME. MOTION PASSED 5-0-0. 14. CONTRACT RENEWAL FOR MUNICIPAL TRAFFIC ENGINEERING STAFF RECOMMENDATION: Approve a two-year contract with Fehr & Peers Associates, Inc. for on-call Traffic Engineering Services and authorize City Manager to execute the same. PAGE/CAPPELLO MOVED TO APPROVE A TWO-YEAR CONTRACT WITH FEHR & PEERS ASSOCIATES, INC. FOR ON-CALL TRAFFIC ENGINEERING SERVICES AND AUTHORIZE CITY MANAGER TO EXECUTE THE SAME. MOTION PASSED 5-0-0. PUBLIC HEARINGS 15. GENERAL PLAN AMENDMENT CLARIFYING SCOPE OF THE COMMERCIAL RESIDENTIAL LAND USE DESIGNATION AND AMENDING THE LAND USE MAP TO DESIGNATE THE PROPERTY AT 22480 & 22490 MT. EDEN ROAD AS RESIDENTIAL HILLSIDE CONSERVATION (RHC) STAFF RECOMMENDATION: Staff recommends that the City Council accept the recommendations of the Planning Commission, waive the first reading, and approve the attached resolution amending the General Plan Land Use Element to: 1) Clarify the permitted locations of high density mixed-use projects in the Commercial Residential land use designation; 2) Adopt the General Plan amendment amending the Land Use Map to designate the property at 22480 and 22490 Mt. Eden Road as Residential Hillside Conservation (RHC) as directed by Council at its April 20, 2011 meeting; 3) Make no change to the shared parking regulations for mixed-use developments; and 7 4) Make no change to the allowable percentage of residential floor area in mixed-use developments. Chris Riordan, Interim Community Development Director, presented the staff report. Doug Robertson, Chair of the Saratoga Planning Commission, was present to answer Council member’s questions. Mayor Miller opened the Public Hearing for comment. The following people requested to speak on this item: Bill Ford David Sorensen read a letter written by Bob Busse and Marcia Fariss Jim Foley Stan Bogosian Jeff Schwartz Ms. Ziegler No one else requested to speak on this item. Mayor Miller closed the public hearing for comment. RESOLUTION NO. 11 – 036 PAGE/CAPPELLO MOVED TO ACCEPT THE RECOMMENDATIONS OF THE PLANNING COMMISSION, WAIVE THE FIRST READING, AND APPROVE THE ATTACHED RESOLUTION AMENDING THE GENERAL PLAN LAND USE ELEMENT TO: 1) CLARIFY THE PERMITTED LOCATIONS OF HIGH DENSITY MIXED-USE PROJECTS IN THE COMMERCIAL RESIDENTIAL LAND USE DESIGNATION; 2) ADOPT THE GENERAL PLAN AMENDMENT AMENDING THE LAND USE MAP TO DESIGNATE THE PROPERTY AT 22480 AND 22490 MT. EDEN ROAD AS RESIDENTIAL HILLSIDE CONSERVATION (RHC) AS DIRECTED BY COUNCIL AT ITS APRIL 20, 2011 MEETING; 3) MAKE NO CHANGE TO THE SHARED PARKING REGULATIONS FOR MIXED-USE DEVELOPMENTS; AND 4) MAKE NO CHANGE TO THE ALLOWABLE PERCENTAGE OF RESIDENTIAL FLOOR AREA IN MIXED-USE DEVELOPMENTS. MOTION PASSED 5-0-0. OLD BUSINESS 16. EXTENSION OF THE CONDITIONAL USE PERMIT (CUP) REIMBURSEMENT INCENTIVE PROGRAM STAFF RECOMMENDATION: Staff recommends that the City Council extend the Conditional Use Permit Reimbursement Incentive Program to June 30, 2012. 8 Chris Riordan, Interim Community Development Director, presented the staff report. Mayor Miller invited public comment. No one requested to speak on this item. Mayor Miller closed the public comment period. CAPPELLO/LO MOVED TO EXTEND THE CONDITIONAL USE PERMIT REIMBURSEMENT INCENTIVE PROGRAM TO JUNE 30, 2012 FOR “UNDESIGNATED USE” ONLY. MOTION PASSED 5-0-0. 17. COUNCIL AUTHORIZATION TO REFUND THE CITY OF SARATOGA'S 2001 GENERAL OBLIGATION BONDS STAFF RECOMMENDATION: Council to review report and consider adopting the attached resolution to authorize the refunding of the 2001 General Obligation (GO) Bonds. Mary Furey, Finance and Administrative Services Director, presented the staff report. Sarah Hollenbeck, Senior Management Consultant with Public Financial Management (PFM) was present to provide additional information and answer questions. RESOLUTION NO. 11 – 038 PAGE/LO MOVED TO ADOPT RESOLUTION AUTHORIZING THE REFUNDING OF THE 2001 GENERAL OBLIGATION (GO) BONDS. MOTION PASSED 5-0-0. At this time Mayor Miller invited a member of the public, a student from DeAnza College, up on the Dais for comment. Janis Gamper thanked the Council and staff for all they do for the community. 18. FALL ISSUE OF THE SARATOGAN STAFF RECOMMENDATION: Accept report and direct staff accordingly. Crystal Morrow, Administrative Analyst II, presented the staff report. Mayor Miller invited public comment. No one requested to speak on this item. Mayor Miller closed the public comment period. 9 DIRECTION TO STAFF: Council provided the following article suggestions for future Saratogan issues: o Finance Awards the City has received. o Home Owner Association improvements including tree planting and signage. o Curbside recycling reminder. o Composting suggestions. o PEP (Personal Emergency Preparedness) o Saratoga’s new fire chief and 911 calls pertaining to fires. o General Obligation Bond (GO) refunding. o A second readership poll contest. o Promote on-line Saratogan subscription in Home Owner Associations. NEW BUSINESS 19. LET’S MOVE CITY AD HOC COMMITTEE STAFF RECOMMENDATION: Accept report and develop a Let’s Move City Ad Hoc Committee to prepare and recommend a plan that meets the objectives of the Let’s Move! initiative. Crystal Morrow, Administrative Analyst II, presented the staff report. Mayor Miller invited public comment. No one requested to speak on this item. Mayor Miller closed the public comment period. CAPPELLO/PAGE MOVED TO DEVELOP A LET’S MOVE CITY AD HOC COMMITTEE COMPRISED OF CHUCK PAGE AND MANNY CAPPELLO TO PREPARE AND RECOMMEND A PLAN THAT MEETS THE OBJECTIVES OF THE LET’S MOVE! INITIATIVE. MOTION PASSED 5-0-0. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Howard Miller – reported: West Valley Mayors and Managers Association – met and they discussed the City of San Jose’s single use bag ordinance that will be effective January 2012. He added, the West Valley Cities will bring the single use bag issue to the Solid Waste JPA in the middle of 2012 and the JPA will make a recommendation towards the latter part of 2012. This item will may be brought back for Council discussion at the end of 2012. Vice Mayor Chuck Page – had nothing to report. Councilmember Jill Hunter – reported: 10 SASCC – will be holding their annual retreat at the Warner Hutton House on Thursday, June 2 at 5:30 p.m. They will be discussing SASCC’s goals and plans on how to move forward. Village Adhoc - Councilmember Hunter commented about the new road construction work on Big Basin in the Village and recommended staff post road construction information on the City Website, record an announcement on the TIS Radio regarding road construction plans on Big Basin, and provide road construction plans to the Saratoga Union School District superintendent and school principals of the schools that are affected by the road construction work on Big Basin. Councilmember Emily Lo – reported: Library Joint Powers Association – meets Thursday, June 2. Sister City Liaison – meets next week. Councilmember Manny Cappello – reported: Chamber of Commerce – noted the Mixer event at West Valley College is tomorrow, June 2nd and the Board meeting is scheduled for next week. CITY COUNCIL ITEMS Mayor Miller noted staff will be making improvements to the Over the Counter (OTC) permit application and building permit process, and added this item will be agendized at a later date for Council discussion. CITY MANAGER’S REPORT None ADJOURNMENT There being no additional business Mayor Miller asked for a motion to adjourn the Regular Meeting. PAGE/CAPPELLO MOVED TO ADJOURN THE REGULAR MEETING AT 10:21 P.M. 5-0-0. MOTION PASSED 5-0-0. Respectfully submitted, Ann Sullivan, CMC City Clerk