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HomeMy WebLinkAbout101-Staff Report.pdf SARATOGA CITY COUNCIL MEETING DATE: June 15, 2011 AGENDA ITEM: DEPARTMENT: Public Works CITY MANAGER: Dave Anderson PREPARED BY: Rick Torres DIRECTOR: John Cherbone Public Works Manager SUBJECT: Award of Contract for Street Sweeping Services RECOMMENDED ACTION: 1. Move to award a two year Street Sweeping Contract to Contract Sweeping Services in the amount of $91,000 per year with an additional $9,000 allocation per year for unscheduled sweeping. 2. Move to authorize the City Manager to execute a Street Sweeping Contract with Contract Sweeping Services. REPORT SUMMARY: On April 25, 2011, Request for Proposals were mailed to nine contractors for street sweeping services. Contract Sweeping Services (aka: Universal Sweeping Services) submitted the lone proposal to the City at a cost of $91,000 annually. Although staff received inquiries from other sweeping contractors, no additional bids were submitted. Additionally, staff recommends approving $9,000 for unscheduled sweeping to the annual contract amount. Unscheduled sweeping is performed normally on an as needed basis in particular in the fall when leaf accumulation is high. FISCAL IMPACTS: Funding for this work is programmed in the FY 11/12 operating budget. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: Contract Sweeping Services will not be awarded a Street Sweeping Contract and the City would not meet its obligations as mandated by California Regional Water Control Board. ALTERNATIVE ACTION: The Council could direct staff to solicit additional proposals. FOLLOW UP ACTION: The contract will be executed. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s website in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: 1. Proposals submitted by Contractors. 2. Contract for Contract Sweeping Services.