HomeMy WebLinkAbout101-Staff Report.pdf SARATOGA CITY COUNCIL
MEETING DATE: June 15, 2011 AGENDA ITEM:
DEPARTMENT: Public Works CITY MANAGER: Dave Anderson
PREPARED BY: Rick Torres DIRECTOR: John Cherbone
Public Works Manager
SUBJECT: Award of Contract for Street Sweeping Services
RECOMMENDED ACTION:
1. Move to award a two year Street Sweeping Contract to Contract Sweeping Services in the
amount of $91,000 per year with an additional $9,000 allocation per year for unscheduled
sweeping.
2. Move to authorize the City Manager to execute a Street Sweeping Contract with Contract
Sweeping Services.
REPORT SUMMARY:
On April 25, 2011, Request for Proposals were mailed to nine contractors for street sweeping
services.
Contract Sweeping Services (aka: Universal Sweeping Services) submitted the lone proposal to
the City at a cost of $91,000 annually. Although staff received inquiries from other sweeping
contractors, no additional bids were submitted.
Additionally, staff recommends approving $9,000 for unscheduled sweeping to the annual
contract amount. Unscheduled sweeping is performed normally on an as needed basis in
particular in the fall when leaf accumulation is high.
FISCAL IMPACTS:
Funding for this work is programmed in the FY 11/12 operating budget.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
Contract Sweeping Services will not be awarded a Street Sweeping Contract and the City would
not meet its obligations as mandated by California Regional Water Control Board.
ALTERNATIVE ACTION:
The Council could direct staff to solicit additional proposals.
FOLLOW UP ACTION:
The contract will be executed.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda
item and was included in the packet made available on the City’s website in advance of the
meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each
Monday in advance of the Council meeting.
ATTACHMENTS:
1. Proposals submitted by Contractors.
2. Contract for Contract Sweeping Services.