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Home My WebLink About03-07-1990 COUNCIL AGENDA STAFF REPORTSEXECUTIVE SUMMARY NO. 71 F MEETING DATE: 3/7/90 ORIGINATING DEPT.: Planning AGENDA ITEM: CITY. MGR. APPROVAL SUBJECT: Review of Contract with Willdan Associates to provide Temporary Planning Services Recommended Motion: Approve the contract with Willdan Associates to provide assistant planning services. Report Summary: Due to staff turnover, the Planning Department is minus one Asso- ciate and one Assistant Planner. The Department requires tempo- rary Planning Services to enable the City to continue reviewing proposals for development at the same service level. Staff has re- ceived a- proposal from Willdan Associates to provide two part time Assistant Planners to fill the staff void while the City recruits for the permanent positions. Willdan has submitted a contract that, if approved, will provide two part time Assistant Planners for two to three months. The firm will provide one Assistant Planner who will be available four days per week. In addition, Willdan's Planning Manager, Jerry Haag, will be available approximately 20 hours per week. The consultants will be responsible for the department's routine tasks to free other permanent staff to concentrate on more complex planning problems and applications. Typical duties to be handled by the consultant will be answering the general public's questions, drafting noncontroversial staff reports, and administrative support such as reviewing applications for completeness. Fiscal Impacts: The salary savings realized due to the vacancies will help off -set the costs for consulting services. However, a budget adjustment may be required depending on the length Willdan's services may be required. Attachments: 1. Draft Contract Motion and Vote: 6 K. WILLDAN ASSOCIATES ❑ ENGINEERS & PLANNERS Professional Consulting Services Since 1964 February 21, 1990 Mr. Steve Emslie Planning Director ?A 1I 6W City of Saratoga 13777 Fruitvale Avenue ! �`'1f` °r' PT Saratoga, California 95070 SUBJECT: Planning Consulting Services Dear Steve: It was a pleasure to meet you and Tsvia this morning to discuss Saratoga's planning needs. Enclosed is a copy of Willdan's Standard Professional Services Agreement signed by Mr. Dave Hedlund, the Regional Office Manager. The Agreement specifies that Willdan Associates will provide Assistant Planner -level planning advisors to the City of Saratoga for a period of approximately two to three months. Compensation will be per Willdan's Schedule of Hourly Rates, which is attached to the contract. As we also discussed, I am in the process of recruiting new Assistant Planners for the Pleasanton office, which should take approximately two to three weeks. In the interim, I propose to fill in as a temporary Assistant Planner until more permanent individuals can be assigned. Given my other duties and responsibilities, I will be able to spend between 20 and 24 hours per week with your city. Should these arrangements and the draft contract prove satisfactory, please have both copies of the contract executed and return one to Willdan. On behalf of Willdan, we look forward to continuing our association with the City of Saratoga. Sincerely, WILLDAN ASSOCIATES Jerry Haag 10,ivision Manager/ Planning Services JH:js Enclosures cc: David Hedlund, Vice President 6140 STONERIDGE MALL ROAD • SUITE 340 • PLEASANTON. CALIFORNIA 94588 • (415) 460 -8558 • FAX (415) 460 -8562 h AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT, made and entered into this day of 1990, by and between the City of Saratoga located in the County of Santa Clara State of California, hereinafter referred to as CITY, and Willdan Associates, a California corporation, hereinafter referred to as WILLDAN, whose address is 6140 Stoneridge Mall Road, Suite 340, Pleasanton, California, 94566. WITNESSETH: WHEREAS, CITY, desires to employ WILLDAN to furnish professional services in connection with the project described as provision of planning advisory services (Assistant Planners) NOW, THEREFORE, in consideration of the mutual premises, covenants, and conditions herein contained, the parties agree as follows: SECTION 1 - BASIC SERVICES WILLDAN shall provide the basic services described in detail in Exhibit A, Scope of Services, attached hereto and made a part hereof. SECTION 2 - ADDITIONAL SERVICES If authorized, WILLDAN shall furnish additional services which are in addition to the basic services. To the extent that the .additional services have been identified at the time of executing this Agreement, they are itemized in Exhibit A, Scope of Services, and will be paid for by CITY as indicated in Section 3 hereof. If additional services are requested by CITY, this Agreement may be modified and subject to mutual consent by execution of an addendum by authorized representatives of both parties, setting forth the additional scope of services to be performed, the performance time schedule, and the compensation for such services. SECTION 3 - COMPENSATION WILLDAN shall be compensated on an hourly basis for each job classification based upon Willdan's current Schedule of Hourly Rates for basic services , as more particularly described in Exhibit A, and WILLDAN shall be compensated for additional services rendered under Section 2 as more particularly described in a fully approved and executed addendum to this Agreement. Willdan shall also be compensated for directly related travel and incidental costs, plus ten (10) percent. .M Willdan may submit monthly statements for basic and additional services rendered. It is intended that payments to WILLDAN will be made by CITY within 30 days of receipt of invoice. SECTION 4 - INDEMNIFICATION WILLDAN agrees to save, keep, and hold harmless CITY from all damages, costs, or expenses in law and equity including costs of suit and expenses for legal services that may at any time arise or be set up because of damage to property or injury to persons received or suffered by reason of the operation of WILLDAN which may be occasioned by any negligent act or omission to act which amounts to negligence on the part of WILLDAN. SECTION 5 - INSURANCE REQUIRED WILLDAN shall maintain, during the term of this Agreement, the following insurance: A. Worker's Compensation and Employer's Liability Insurance as prescribed by applicable law. B. Comprehensive General Liability Insurance (bodily injury and property damage) , in the amount of $1,000,000 per occurrence and annual aggregate. C. Automobile bodily injury and property damage liability insurance, the limits of which shall not be less than $1,000,000 per occurrence. D. City shall be named as an additional insured. E. Design professional liability insurance covering negligent acts, errors, or omissions of Willdan, the limits of which shall be $1,000,000 per occurrence and $2,000,000 annual aggregate. F. Before commencing work hereunder, Willdan shall provide City with certificates or other documentary evidence of the above insurance. SECTION 6 - INDEPENDENT CONTRACTOR STATUS WILLDAN shall be an independent contractor and shall have responsibility for and control over the details and means of providing the services under this Agreement. SECTION 7 OWNERSHIP AND MAINTENANCE OF DOCUMENTS All documents furnished by WILLDAN pursuant to this Agreement are instruments of WILLDAN's services in respect to this project. They are not intended nor represented to be suitable for reuse by others on extensions of this project or on any other project. Any reuse without specific written verification and adoption by WILLDAN for the specific purposes intended will be at user's sole risk and without liability or legal exposure and expenses to WILLDAN including attorney's fees arising out of such unauthorized reuse. WI LLDAN's records, documents, calculations, test information, and all other instruments of service shall be kept on file in legible form for a period of not less than two years after completion of the services covered in this agreement. The City shall own all completed Instruments of Services, said Instruments of Service shall be delivered to City upon request during the two year term. SECTION 8 - SUSPENSION OF WORK . CITY may, at any time, by ten -day (10) written notice suspend further performance by WILLDAN. All suspensions shall extend the time schedule for performance in a mutually satisfactory manner and WILLDAN shall be paid for services performed and reimbursable expenses incurred prior to the suspension date. SECTION 9 - TERMINATION CITY may terminate this Agreement at any time by giving written ten -day (10) notice to WILLDAN of such termination and specifying the effective date thereof at least fifteen (15) days before the effective date of such termination. In that event, all finished documents and other final materials shall, at the option of CITY, become the property of CITY. If this Agreement is terminated by CITY as provided herein, WILLDAN will be paid an amount which bears the same ratio to the total compensation as the services actually performed bear to the total services of WILLDAN covered by this Agreement, less payments of compensation previously made. SECTION 10 - COMPLIANCE WITH LAW WILLDAN and CITY will use reasonable care to comply with applicable laws in effect at the time the services are performed hereunder which to the best of their knowledge, information, and belief apply to their respective obligations under this Agreement. O SECTION 11 - SUCCESSORS AND ASSIGNS This Agreement shall be binding on the successors and assigns of the parties, but it shall not be assigned by WILLDAN without written consent of CITY. SECTION 12 - ATTORNEYS FEES In the event that any judgment is entered in any action upon this Agreement, the party hereto against whom such judgment is rendered ti agrees to pay the other party an amount equal to the reasonable value of the legal services performed in his or its behalf in such action and that such amount may be added to and made a part of such judgment. In addition, any legal fees incurred to enforce the provisions of this contract shall be reimbursed to the prevailing party. SECTION 13 - COMPLIANCE WITH CIVIL RIGHTS During the performance of this contract, WILLDAN agrees as follows: A. Equal Employment Opportunity In connection with the execution of this Agreement, WILLDAN shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, or national origin. Such actions shall include, but not be limited to, the following: employment, promotion, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rate of pay or other forms of compensation; and selection for training including apprenticeship. B. Nondiscrimination Civil Rights Act of 1964 WILLDAN will comply with all federal regulations relative to nondiscrimination to federally- assisted programs. C. _Solicitations for Subcontractors including Procurements of Materials and Equipment In all solicitation, either by competitive bidding or negotiations, made by WILLDAN for work to be performed under a subcontract including procurement of materials or leases of equipment, each potential subcontractor, supplier, or lessor shall be notified by WILLDAN of WILLDAN's obligations under this Agreement and the regulations relative to nondiscrimination on the ground of race, religion, color, sex, or national origin. SECTION 14 - RECORDS Records of WILLDAN's direct labor costs, payroll costs, and reimbursable expenses pertaining to this project covered by this Agreement will be kept on a generally recognized accounting basis and made available to CITY if and when required. WILLDAN's records and design calculations will be available for examination and audit if and as required. SECTION 15 - SPECIAL PROVISIONS This Agreement is subject to the following special provisions: A. NONE t f IN WITNESS WHEREOF, the parties hereto have accepted, made, and executed this Agreement upon the terms, conditions, and provisions above stated,. the day and year first above written. WILLDAN ASSOCIATES (CITY) By By Name David E. Hedlund Title Vice President Address 6140 Stoneridge Mall Rd. Suite 340 Pleasanton, CA 94588 Telephone ( 415) 460 -8558 APPROVED AS TO FORM: CITY ATTORNEY Date: . 1990 Name Title Address Telephone ATTEST: CITY CLERK n l ti CITY OF SARATOGA Exhibit A - Scope of Services Willdan Associates will provide up to two Assistant Planners who will o review site development and related land use entitlement applications o prepare Planning Department staff reports o staff the public zoning counter and provide technical assistance 0 other related tasks as may be requested by the Planning Director or Associate Planner Fj NVILLDAN ASSOCIATES SCHEDULE OF HOURLY RATES August 1, 1959 - June 30, 1990 Classification Engineering Sr. Consultant Principal Engineer Division Manager City Engineer Project Director Sr. Engineer Sr. Project Manager Project Manager Associate Engineer Sr. Designer (CARD) Designer (CADD) Supervising Engineer Engineering Associates Sr. Designer Sr. Design Engineer Design Engineer Sr. Drafter Designer Sr. Drafter (CADD) Drafter (CARD) Drafter Technical Aide Spvsr. Public Works Observation Sr. Public Works Observer Public Works Observer Real Property Services Sr. Real Property Agent Real Property Agent Assistant Real Property Agent Surveying Spvsr. Mapping Services Sr. Survey Analyst Sr. Calculator Calculator Survey Analyst Spvsr. - Survey Survey Party Chief Two -Man Field Party Three -Man Field Party Special Districts Spvsr. Special Districts Services Special Districts Coordinator Special Districts Analyst H Special Districts Analyst I Fee Rate Per Hour $125.00 110.00 100.00 100.00 95.00 82.00 82.00 75.00 73.00 73.00 68.00 90.00 73.00 68.00 59.00 55.00 57.00 52.00 57.00 52.00 45.00 38.00 72.00 62.00 52.00 90.00 75.00 62.00 90.00 75.00 75.00 62.00 62.00 85.00 78.00 140.00 185.00 $ 90.00 75.00 62.00 52.00 ' Schedule of Hourly Rates August 1989 75.00 Page 2 Fee Rate Spvsr. Building Inspection Classification Per Hour 56.00 5 Planning 91.00 Permit Specialist Principal Planner Computer Data Entry Sr. Planner 75.00 Planning Associates 68.00 57.00 Planning Assistant Planning Technician 42.00 Community Development Services Coordinator 82.00 Sr. Community Development Specialist 68.00 Community Development Specialist 57.00 Building 73.00 Plan Check Engineer 75.00 Plans Examiner 63.00 Spvsr. Building Inspection 6.00 Building Inspector 56.00 5 Sr. Permit Specialist 51.00 Permit Specialist 40.00 Landscape Architecture Principal Landscape Architect 82.00 Sr. Landscape Architect 68.00 Associate Landscape Architect 2.00 5 Assistant Landscape Architect 52.00 Computer Services 35.00 Computer Time 75.00 Manager - Computer Operations Sr. Software Engineer 62.00 Sr. Program Analyst 2.00 Program Analyst 52.00 5 Programmer 42.00 38.00 Computer Data Entry Other Word Processing 35.00 Consultation in connection with litigation and court appearances will be quoted separately. Additional billing classifications may be added to the above listing during the year as new positions are created. The above schedule is for straight time. Overtime will be charged at 1.25 times the standard hourly rates. Sundays and holidays will be charged at 1.70 times the standard hourly rates. It should be noted that the foregoing wage rates are effective through June 30, 1990. The rates may be adjusted after that date to compensate for labor adjustments and other increases in other costs. SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. I /� ; AGEN MEETING DATE: 3 -7 -90 CITY MGR. A: ORIGINATING DEPT: Engineering ' SUBJECT: Final Building Site Approval for SD 89 -014 Wardell Road, Robert Emami (2 Lots) Recommended Motion: Approve Resolution SD 89- 014 -01 for approving bu site. Report Summary: 1. SD 89 -014 is ready for Final Building Site A 2. All requirements for City and other departme been completed. 3. All fees have been paid. Fiscal Impacts• None. Attachments: 1. Resolution No. 89- 014 -01. 2. Resolution Approving Tentative Map. 3. Location Map. 4. Summary of Fees. Motion and Vote: i 0 RESOLUTION NO. 89- 014 -01 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPROVING BUILDING SITE OF Robert Emami The City Council of the City of Saratoga hereby resolves as follows: SECTION 1: The 22,376.0 S. F. and 43,926.0 S. F. Parcels shown as Parcel A and B on the Final Parcel Map prepared by J. M. Heiss, Inc., and submitted to the City Engineer, City of Saratoga, to be approved as two (2) individual building sites. The above and foregoing resolution was duly and regularly intro- duced and passed by the City Council of Saratoga at a regular meeting held on the day of. 19 by the following vote: AYES: NOES: ABSENT: ATTEST: CITY CLERK MAYOR File No. SD -89 -014; Emami; 20760 Wardell Road RESOLUTION NO. SD -89 -014 CITY OF SARATOGA PLANNING COMMISSION RESOLUTION APPROVING TENTATIVE MAP FOR APN 507 -17 -007 WHEREAS, application has been made to the Advisory Agency under the Subdivision Map Act of the State of California and under the Subdivision Ordinance of the City of Saratoga, for tentative map approval of 2 lots, all as more particularly set forth in File No. SD -89 -014, and; WHEREAS, this Advisory Agency hereby finds that the proposed subdivision, together with the provisions for its design and improvement, is consistent with the Saratoga General Plan and with all specific plans relating thereto, and the proposed subdivision and land use is compatible with the objectives, policies and general land use and programs specified in such General Plan, reference to the Staff Report dated 13 December 1989 being hereby made for further particulars, and; WHEREAS, this body has heretofor received and considered the Categorical Exemption prepared for this project in accord with the currently applicable provisions of CEQA, and; WHEREAS, none of the conditions set forth in Subsections (a) through (g) of Government Code Section 66474 exist with respect to said subdivision, and tentative approval should be granted in accord with conditions as hereinafter set forth, and; WHEREAS, the Planning Commission has conducted a duly noticed public hearing at which time all interested parties were given a full opportunity to be heard and to present evidence; NOW, THEREFORE, BE IT RESOLVED that the tentative map for the hereinafter described subdivision, which map is dated the 5th day of October, 1989 and is marked Exhibit "A" in the hereinabove referred file, be and the same is hereby conditionally approved. The conditions of said approval are as follows: SPECIFIC CONDITIONS - ENGINEERING DIVISION 1. Pay Storm Drainage Fee in effect at the time of obtaining Final N. A. Approval. '2. Submit "Parcel Map" to City for checking and recordation. Pay required checking and recordation fees. See Parcel Map 3. Submit "Irrevocable Offer of Dedication" to provide for a 30 ft. Half- Street on Wardell Road. Done. 4. Submit "Irrevocable Offer of Dedication" to provide easements, File No. SD -89 -014; Emami; 20760 Wardell Road Done. See Improvement Plano. as required. 5. Improve Wardell Road to City Standards, including the following: a. Design structural Section 20 ft. between centerline and flowline b. P.C. Concrete curb and gutter (R -36, V -24) c. Undergrounding existing overhead utilities. 6. Construct Storm Drainage System as shown on the "Master Drainage Plan" and as directed by the City Engineer, as needed to convey storm runoff to street, storm sewer or watercourse, including the following: a. Storm sewer trunks with necessary manholes. b. Storm sewer laterals with necessary manholes. C. Storm drain inlets, outlets, channels, etc. 7- Construct Standard Driveway Approaches. 8• Provide adequate sight distance and remove obstructions of view as required at driveway and access road intersections. 9. Watercourses must be kept free of obstacles which will change, retard or prevent flow. 10. Engineered Improvement Plans required for: a. Street Improvements. b• Storm Drain Construction. Done. 11. Pay Plan Check and Inspection Fees as determined from Improvement Plans. Done. 12. Enter into Improvement Agreement for required improvements to be completed within one (1) year of receiving Final Approval. Done. 13. Post bond to guarantee completion of the required improvements. SPECIFIC CONDITONS _ DIVISION OF INSPECTION SERVICES Done. 14. Obtain a demolition permit from the Building Division prior to File No. SD- 89 -0_,, Emami, 20760 Wardell Roa4 the demolition or removal or any structures on the site. SPECIFIC CONDITIONS _ CUPERTINO SANITARY DISTRICT Done. 15. Sanitary sewers to be provided and fees paid in accordance with re- quirements of the Cupertino Sanitary District prior to approval of the Final Map. SPECIFIC CONDITIONS _ CENTRAL FIRE DISTRICT See Improvement 16. New driveway shall be posted "Fire Lane" (reference C.V.C. 22500.1) . Plans. SPECIFIC CONDITIONS _ SANTA CI,ARA COUNTY Y AL DEPARTMENT 17. A sanitary sewer connection will be required. SPECIFIC CONDITIONS _ SANTA CLARA VALLEY WATER DISTRICT 18. There shall be no overbank drainage from the site to the creek. With Building 19. All structures shall be set back at least 15 ft. from the top of the Permit. bank. 20. Improvement plans for any work within 50 ft. of the top of the bank shall be sent for district review and issuance of a permit prior to any construction. 21. In accordance with District Ordinance 75 -6, the owner shall show any existing well(s) on the plans. The well(s) shall be properly regis- tered with the District and either maintained or abandoned in accord- ance with District standards. Wells shall be sealed in accordance with District standards unless they are to be used for the proposed development. In this case, they should only be used after proper testing and inspection. Written confirmation from the developer or his engineer regarding the existence of any wells and their proposed disposition shall be submitted to the District. SPECIFIC CONDITIONS _ PLANNING DEPARTMENT Done. 22. Prior to removal of any structures on the site, 6 ft. high chain link or welded wire mesh protective fencing shall be placed around the trees as shown on Exhibit "B ". 23. All structures located on the property shall be removed prior to approval of the Final Map. File No. SD -89 -014; dmami; 20760 Wardell Road With Building 24. Any future construction on either parcel, regardless of the Permit. Section 15.45.060, shall require Design Review by the Planning Commission. Section 1. Applicant shall sign the agreement to these conditions within 30 days of the passage of this resolution or said resolution shall be void. Section 2. Conditions must be completed within 24 months or approval will expire. Section 3. All applicable requirements of the State, County, City and other Governmental entities must be met. Section 4. Unless appealed pursuant to the requirements of Article 15 -90 of the Saratoga City Code, this Resolution shall become effective ten (10) days from the date of adoption. PASSED AND ADOPTED by the City of Saratoga Planning Commission, State of California, this 13th day of December, 1989 by the following vote: AYES: Commissioners Siegfried, Harris, Moran, Tappan, Burger NOES: None ABSENT: Commissioners Tucker, Kolstad ATTEST: - nn-- J-C Chairman, Plan g Commission ecre a , Planning Commission The foregoing conditions are hereby accepted: Signature of Applicant Date F' C REPORT TO THE PLANNING COMMISSION FROM: Plartin Jacobson DATE November 8, 1989 PLNG. DIR. APPRV. APPLICATION NO. & LOCATION: SD-89-014; 20760 Wardell Road APPLICANVOWNER: Emami APN: 507 -17 -007 Q 20 Jbb Zo891 366 -/4 z v' / 366• -14-- V >e -, 17- 49 Or5o31T_4� 0 O �8b9 C1� ATE Ar JE,Ll 7_ S6�) 124 716 36b- � -13-19 206 Z0 83 366-1 WARDELL ROAD (Zw 2060! 503-4- (17) 20604 50348 - cl 12827i8 503 - /6- 5- 12 8 +90 5 .50-1-/8- °- 1290( 03 503 - is- c SUMMARY OF FEES & BONDS ENGINEERING DEPARTMENT TRACT NO Storm Drain Fees Park & Recreation Fees Plan Check & Inspection Fees Final Map Check Fees SD NO 89 -014 N. A. - $10,054.00 $ 4,010.00 $ 350.00 SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. i AGENDA ITEM qJ MEETING DATE: 3-7-90 CITY MGR. APPROVAL�- ORIGINATIN G DEPT: E n i n e e r i n T- SUBJECT: Final Acceptance for City Street Overlay Project Recommended Action: Grant Final Acceptance and direct City Engineer to file Notice of Completion for subject project. Report Summary: The City Council at their regular meeting on August 2, 1989, awarded the contract for the above project to Gradeway Construction for $434,402.95. The contractor has completed all work on the project. Due to the addition of two streets (Pierce Road and Ten Oaks Way), soft sub -grade along Sarahill Drive and Komina Avenue, and storm drain improvements along Komina Avenue, the cost of the project in- creased to $460,961.57. Fiscal Impacts: There are sufficient funds in the budget to cover the cost of this project. Total Cost: $460,961.57. Retention Due: $46,096.16. Attachments: 1. Progress Payment. Motion and Vote: PROJECT: Reconstruction & Overlay for 1989 DATE: 9 -15 -89 EST. NO. 3 FROM: 11 -3 -89 TO: 11 -31 -89 PROGRESS PAY ESTIMATE City of Saratoga 13777 Fruitvale Avenue Saratoga, CA. 95070 CONTRACTOR: GRADEWAY CONSTRUCTION ADDRESS: 43801 Osgood Road 1' Fremont Ca. 94539 PHONE: (415 ) 490 -1070 ,nani ' � O 237.0 C.Y. UNIT PRICE 30.0 � 7,110.0 WORK DONE REVIOUS ES 385..0 FIORK DONE THIS EST. 0.00 TflTILL WORK DONE 385.00. TppAL DUE : 11,550.00 WORK DONE 162. REMARKS On Sarahi11 Dr Due to Soft SF DE SCPI ITEM P I 1 Road Excavation 2 Remove 3" ± Existing Asphalt e 158 871.0 4 1 30 158,871.0 0.00 58,871.00 47,661.30 100. 33.65 134,364.45 125,580.00 17,281.20 6-913.60 3,993.0 0.00 3.895.7 0.00 1 29 491.0 0.00 6,220.8 1,501.00 3 993.00 3.895.00 29 491.00 7,776.00 34 364.45 36 351,65 17 694.60 6,220.80 10 . 100. 108. 9.98 1 Add o Opierce Rd & T} " ± Asphalt Install 3" 3 Streets 3.993.0 tons 4 2" A.C. overlay 3,588 S.Y. 35.0 5 Install Fabrics 28,802 S.Y. 0.60 4000 6 Install A.R. 37,702.00 2,250.00 1 15 706.00 2,974.00 900.00 .11;.706.0 0.0 0.00 0.00 0.00 19. 075.50 00 15,706.00 0.00 38F151.00 2 250.00 15 706.00 0.0 1 100. LOO .0 0.0 _ Repair Failure Sectio of Street 18 851 S.F. 2.0 tree 8 Construct (widen 900.0 S.F. 2.50 9 Wed a Cut 1 L.F. 1.0 Remove & 10 Re lace Asphalt Driveway I S.F. 2.20 Iconcrete nstruct Asphalt Swal _190 S.F. 4.30 860.00 0.0 638.00 638.00 .2,743.4.0 319• Pierce Road Ac Construct A.C. Curb (Hand Formed) L.F. 4.00 3,800.00 623.0 0.00 623.0 2.492.0 64.2 Due to Additic 13 Adjust Manholes each 170.0 23,800.00 144.0 2.00 146.0 24 820.0 1 8 of Pi_erae R01 14 Build Shoulders & Con- tons 65.0 2,275.00 34.0 0.00 1 34.0 2,210.0 100. form Asphalt Driveways 34 ,nani ' PROJECT: Reconstruction 6 Overlay for 1989 DATE: 9 -15 -89 EST. NO. 3 FROM: 11 -3 -89 TO: 11 -31 -89 PROGRESS PAY ESTII•]ATE City of Saratoga 13777 Fruitvale Avenue Saratoga, CA. 95070 CONTRACTOR: GRADEWAY CONSTRUCTION ADDRESS: 43801 osaood Road Fremont, Ca. 94539 i PHONE: (415 ) 490 -1070 FA UNIT WORK DOME #ORK DONE T03ML WORK - T -PRICE TOTAL pREVIOUS ESI THES EST. WORK DONE TOTAL-DUE _ DONE REMARKS 15 Paint Yellow Crosswalk 6 each 150.0 900.00 0.0 6.0 6.0 900.0 100 16 Paint Yellow Crosswalk 3 each 1 150.0 450.00 0.0 3.0 3-,0 450.0 100 17 Paint White Crosswalk 1 each 150.0 150.00 0.0 1.0 1.0 150.0 100 18 Strilpe Double Yellow 1950.0 L.F. 0.30 585.00 0.0 1.950.0 1,950.0 585.0 100 19 Paint Pavement Markinq L.S. L.S. 2,000.1 2,000.00 0.0 L.S. L.S. 2,000.0 100 20 Install Type B Marker 18 0.0 each 10.0 1,800.00 0.0 180.0 180.0 1,800.0 100 21 Install Blue Marker 24 each 10.0 240.00 0.0 24.0 .24.0 240.0 100 22 RAISE CB@ KOMINA 3 EA 450.00 1,350.00 3.0 0.0 3.0 1,350.0 100 Extra Extra Work on Komina Extra work on 23 to 1' Soft s of L.S. T.M. T.M. 2,754.55 0.0 L.S. 21754.05 2,754.55 Komina 11 -8 1 Extra Storm Drain on - - xtra wo 24 Komina both sides L.S. T.M. T.M. 7,765.82 0.0 L.S. 7,765.82 7,765.82 - 0- - 25 Extra for moving on L.S. L.S. L.S. 750.00 0.0 L.S. 1 750.00 750.00 TOTAL CONTRACT AMOUNT: TOTAL DUE: 460 961.57 P.O.f RECORD OF PREVIOUS PAYMM EST. N •• �� By; 46,096.16 LESS 10% RETEnTIon: FUND � DATE ACCT. CHECKED BY: TOTAL PAYMENT: 414,865.41 DATE APPROVED BY: 398,023.29 PROGRAM A LESS PREVIOUS PAYMENTS : 2 -1 -90 16,841.85 City Engineer Date PAYMENT DUE THIS EST.: DIVISION 8 FA `o. N. SARATOGA CITY COUNCIL ��)) EXECUTIVE SUMMARY N0. AGENDA ITEM `7 MEETING DATE: 3 -7 -90 CITY MGR. APPROVAL ORIGINATING DEPT: Engineering 4 SUBJECT: Grant Final Acceptance for SDR 1621 and Release Bond, Mendelsohn Lane, Grant Adorador Recommended Motion: Grant Final Acceptance and Release Bond for SDR 1621, Mendelsohn Lane. Report Summary: All the improvements for the above projects were completed on 3 -7 -89 and the developer has maintained it for one year. Fiscal Impacts: The City will maintain Mendelsohn Lane (200' x 201). Attachments: 1. Bond Memo. Motion and Vote: a .'. 4;M CITY o f =,ARAT IGNTGj7 A ' 13777 FRUITVALE AVENUE • SARATOGA. CALIFORNIA 95070 (408) 897 -3438 ti1I:M(�)KANI�)� 11 TO: City Manager DATE: 2 -28 -90 FROM: Director of Public Works SUBJECT: Tract -- SDR 1621 (Final Acceptance) Location: Mendelsohn Lane All improvements required of SDR 1621 and agreed to in the Exhibit "B" Contract Agreement dated July 16. 1986 have been satisfactorily completed. Therefore, I recommend the improvement security posted to guarantee that agreement be released. The following information is included for your use: 1. Developer: Grant Adorador Address: 20017 Mendelsohn Lane Saratoga, Ca. 95070 2. Improvement Security: Type: Cash (Saving Account) Amount: $10,000.00 Issuing Co.: Home Federal Savings Address: ;CXzx0ff Certificate No.: 299 - 9911 -7 3. Special Remarks: Release Bond (Saving Certificate) �W,0,�,4j.4 1 l '0j.A Larry I. er in RSS /dsm %, OF SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. �� % -�' AGENDA ITEM: MEETING DATE: 3 _�.� CITY MANAGER: ORIGINATING DEPARTMENT: MAINTENANCE \DAN TRINIDAD SUBJECT: REQUEST FOR PROPOSAL UPDATING PARKS MASTER PLAN AND TRAILS MASTER PLAN Recommended Motion: Approve the Request for Proposal to notify interested Landscape Architects and Park Planners of the need for updating the current City of Saratoga Parks Master Plan and Trails Master Plan. Report Summary: At the joint Council /Park & Recreation Commission meeting in November, it was decided to retain the professional services of a Park Planner/ Landscape Architect to complete a City -wide Park Master Plan and Trail Master Plan. The Park Master Plan will emphasize updating the current plan for Kevin Moran Park and also preparing new Master Plans for undeveloped Beauchamps and Azule Parks. The Parks & Recreation Commission reviewed and sanctioned this proposal at their meeting on March 5th. FISCAL IMPACTS: The proposed cost for these Plans will be determined from the proposals submitted. Staff will review the proposals with the Parks & Recreation Commission and submit an appropriation resolution for Council's consideration when the costs are known. Attachments: Request for Proposal Motion and Vote: J REQUEST FOR PROPOSAL INTRODUCTION The City of Saratoga is notifying interested Landscape Architects and Park Planners of the need for a proposal to update the current City of Saratoga Park Master Plan and Trails Master Plan. PARK MASTER PLAN The primary goal of the Park Master Plan must be to list and evaluate each existing park site and two undeveloped sites. The Park Master Plan must include the following elements: 1) The plan should detail the location, acquisition and development, both completed and planned. 2) Consideration must be given to current park usage and how future development and growth will affect both the developed and undeveloped sites. 3) The plan must encompass all undeveloped areas of Kevin Moran Park as well as the undeveloped Azule Park site and Beauchamps Park site. 4) Any plan must include input their potential usage, character for their development. TRAIL MASTER PLAN from the community, definition of and any financial considerations The primary goal of the Trail Master Plan should be to list and evaluate each trail location and improvements, both completed and planned. The trail Master Plan must include the following elements: 1) All planned facilities must be reasonable and feasible. 2) The plan must develop a recommended set of general criteria and standards for improvement of all trails and pathways including equestrian trails. 3) The plan must reflect a realistic, developable trail system. 4) Maintenance and the protection of the trails must be a major consideration in the development of the program. 5) The annual cost for an ongoing maintenance program should be a determining factor. PURPOSE OF THE PROJECT The purpose of the project is to update the current Park Master Plan and Trail Master Plan. The updated Master Plans will be used as references and guidelines for restoration of existing sites and future construction of undeveloped sites. SCOPE OF SERVICES TO BE PERFORMED 1) The architect shall review all existing plans and documents to be furnished by the City staff. The plans and documents include the following but are not limited to just these listed: A) Park Master Plan B) 1985 Update Park Master Plan C) Trail and Pathway Master Plan D) Park Usage Survey E) Listing of all park sites and facilities F) Open Space Study, now being developed G) All Park Plans and Specifications H) The 1986 State Bond Act funding used to complete E1 Quito Park I) The 1988 State Bond Act funding earmarked for Wildwood Park $51,000 for 1) expansion of the existing picnic areas with the addition of group picnic areas, 2) construction of a sand volleyball court, 3) renovation of turf and irrigation system, and 4) expansion and refurbishment of the children's play equipment. Play Equipment Replacement Program State has granted $37,000 to replace old play equipment at Congress Springs, Gardiner, Kevin Moran and E1 Quito Parks. 2) The firm must conduct a series of community meetings. These meetings should gather input from the community addressing the undeveloped areas of Kevin Moran Park and the undeveloped sites at Azule and Beauchamps. The information gathered from these meetings will be reviewed and incorporated into the final master plans. 3) After a complete review of all of the City's plans and documents, compile all information gathered from the community and consult with appropriate staff. The architect shall prepare draft copies of both master plans to be reviewed by: 1) Parks and Recreation Commissioners and 2) City Council for approval. 4) After receiving the approval of the draft master plans, the architect shall prepare the final Park Master Plan and Trail Master Plan for approval by City Council which must include all goals and objects previously listed in this request. 5) The architect shall attend appropriate meetings with City staff to make formal presentations to the Parks and Recreation Commission and City Council as necessary to finalize this project. SUBMITTAL REQUIREMENTS The proposal must contain the following elements: 1) A brief description of the background and capabilities of the firm. 2) A detailed statement of direct relevant experience in developing Park Master Plans and Trail Plans. 3) Project leadership and staff assigned to this project, and their qualifications. 4) Names and background qualifications of sub - consultants proposed to be used. Work done by others must be listed and contain all work not included in the proposal. Any work that is needed to complete the project which is not contained in this list will be considered part of the work provided by the architect and included in the proposal. 5) Description of honors and awards received for work done by the firm. 6) A schedule of fees or hourly rate charged by the firm. 7) An estimate of the total project cost required to provide the scope of work outlined above for each master plan. A detailed cost breakdown for both the Park Master Plan and the Trail Master Plan, and a time schedule for completing the scope of work for each project. 8) Provision of any other information that may assist the City in ascertaining your or your firm's qualifications. SELECTION PROCESS Following an intitial screening of all completed proposals by City staff, those firms with the appropriate qualifications will be invited to participate in an oral presentation in mid -April before the City of Saratoga Parks and Recreation Commission. The Commission and staff's recommendation will be submitted to the City Manager /Council for their approval. PROPOSAL SUBMISSION DEADLINE Proposals must be received by 5:OOpm on Friday, April 6, 1990. Please submit proposals to: Dan Trinidad, Director of Maintenance 13777 Fruitvale Avenue Saratoga, California 95070