HomeMy WebLinkAbout05-16-1990 COUNCIL AGENDA STAFF REPORTSt
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. (�Z
MEETING DATE: May 16, 1990
ORIGINATING DEPT: Community Services
AGENDA ITEM T� _
CITY MGR. APPROVAL
SUBJECT: Recreation Department /CASA Fun Run Special Events Permit Request
Recommended Motion:
Authorize the Community Services Director to issue a Special Events
Permit for the Fun Run as proposed. Further authorize City financing
of all law enforcement and liability costs as a co- sponsor, and auth-
orize the closure of Herriman Avenue for 45 minutes as proposed.
Report Summary:
The Fun Run is a repeat of an event first held on 5/31/87, and again
on 6/4/89. The difference between this event and those of the past
is that the City (Recreation Department) will co- sponsor this year's
event for the first time. As a result of its co-sponsorship, the City
will pick up the law enforcement and liability costs of the activity,
as well as providing staffing for the organizing of the event.
The event is scheduled for Sunday, 6/3/90 beginning at 11:30. 1,000
participants are anticipated. Staff has advised those residents
affected by the closure of Herriman Avenue. The Recreation Department
appears to have done a good job in organizing the activity, including
first aid stations and food and beverage booths.
Fiscal Impacts:
$50 filing fee waived. $250 clean -up deposit waived.
$84 for law enforcement services. Unknown fiscal impact with
regard to liability coverage.
Attachments:
Report by the Recreation Director
Motion and Vote:
o
a'
lt,
March 27, 1990
To: Todd Argow
From: Joan Pisani
Subject: Saratoga Fun Run 3
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Listed below is the information you requested.
1. Saratoga Fun Run
Sunday, June 3, 1990
Starting time 11:30 a.m.
2. Event co- sponsored by the Saratoga Recreation Department and
CASA (Community Against Substance Abuse)
0
3. Estimated attendance: 1,000
4. Route of F-un R=
The Fun Run will use the same route as last year. Participants
will check in at Saratoga High School. Runners will complete one
lap around the Saratoga High track, out through the gates at the
Herriman end of the track, across Herriman, down Lexington Court,
turn right onto Franklin, left onto Hammons and right onto Glen
Brae. The finish will be at Congress Springs Park.
5. Re- routing Q1 traffic
Herriman will be closed approximately forty -five minutes to one
hour. When cars are going east on Saratoga - Sunnyvale wishing to
turn right on Herriman, they will have to go down one block and
take Thelma to Beaumont to Herriman. When cars are going west on
Saratoga - Sunnyvale wishing to turn left on Herriman, they should
proceed to the village and turn left on Saratoga Avenue.
6. Food booths will be set up at Congress Springs Park. 3 -5
PTA's in Saratoga will be selling food to raise money for their
schools.
7. Hopefully, musical entertainment will be provided at
Saratoga High and Congress Springs.
8. I have contacted the Sheriff's Department and the deputy who
worked last years` event has committed to helping us this year.
9. I have requested Red Cross volunteers for the event. I am
not.sure where I am going to set up stations.
If you need any more information, please let me know.
c
an Pisani
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SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO.� AGENDA ITEM
MEETING DATE: May 16, 1990 CITY MGR. APPROVAL
ORIGINATING DEPT: Engineering_
SUBJECT: Certification of Right -of -Way for Federal -Aid Projects
and Local Projects on State Highways
Recommended Action: Adopt Resolution designating the City Manag-
er as the City's authorized agent to execute Right -of -Way Certi-
fications.
Report Summmary: Attached is a Resolution which, if adopted, will
authorize the City Manager to execute Right -of -Way Certifications
for Federal -Aid road projects and local road projects on State
highways. Until now, the City has never adopted such a Resolu-
tion except when needed for specific projects. This Resolution
can be used time and again and would be kept on file at the
CALTRANS District office. We will need to provide this Resolu-
tion to CALTRANS before we can execute the Right -of -Way certifi-
cations for two upcoming projects; the Quito Road Bridge Replace-
ments and the Saratoga - Sunnyvale Road Medians between Big Basin
Way and Verde Vista Lane.
Fiscal Impacts: None.
Attachments: Resolution.
Motion and Vote:
F . .`
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SARATOGA AUTHORIZING THE CITY MANAGER TO
EXECUTE RIGHT -OF -WAY CERTIFICATIONS FOR
FEDERAL -AID ROAD PROJECTS AND LOCAL ROAD
PROJECTS ON THE STATE HIGHWAY SYSTEM
WHEREAS, the City of Saratoga from time to time performs
Federal -Aid road projects and local road projects on the State
Highway System, and
WHEREAS, a requirement of these projects is the Right -of-
Way Certification process which is the City of Saratoga's assur-
ance to the appropriate federal and state authorities that all
Right -of -Way has been acquired in accordance with all applicable
regulations.
NOW, THEREFORE, BE IT RESOLVED that the City Council of
the City of Saratoga does hereby designate its City Manager as
the authorized City agent to execute Right -of -Way Certifications
on behalf of the City.
PASSED and ADOPTED this of
19 , by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
Mayor
C�
-el . 41
SARATOGA CITY COUNCIL
4 EXECUTIVE SUMMARY NO. AGENDA ITEM V
MEETING DATE: May 16, 1990 CITY MGR. APPROVAL
ORIGINATING DEPT: Engineering
SUBJECT: Certification of Right -of -Way for Federal -Aid Projects
and Local Projects on State Highways
Recommended Action: Adopt Resolution designating the City Manag-
er as the City's authorized agent to execute Right -of -Way Certi-
fications.
Report Summmary: Attached is a Resolution which, if adopted, will
authorize the City Manager to execute Right -of -Way Certifications
for Federal -Aid road projects and local road projects on State
highways. Until now, the City has never adopted such a Resolu-
tion except when needed for specific projects. This Resolution
can be used time and again and would be kept on file at the
CALTRANS District office. We will need to provide this Resolu-
tion to CALTRANS before we can execute the Right -of -Way certifi-
cations for two upcoming projects; the Quito Road Bridge Replace-
ments and the Saratoga - Sunnyvale Road Medians between Big Basin
Way and Verde Vista Lane.
Fiscal Impacts: None.
Attachments: Resolution.
Motion and Vote:
•
SARATOGA CITY COUNCIL
AGENDA ITEM 6B
MEETING DATE: May 16, 1990
ORIGINATING DEPT: City Council - -Karen Anderson
SUBJECT: Review of City Compensation for Council Expenses
Recommended Action: Debate and recommend a change of policy
for reimbursement of City Council expenses. Retain the
current $150 /month reported on Form 1099 and add a
reimbursement of $20 /meeting for uncompensated County
Meetings, add P.E.R.S., $25,000 Life Insurance and optional
Medical and Dental Benefits after petitioning Council.
Report Summary: The Finance Advisory Committee reviewed
City Council unreimbursed expenses to determine the adequacy
of the City Council expense allowance and compared the
policy of the City of Saratoga to the policies regarding
expense reimbursements of local comparable cities. The
Committee recommended an increase in the allowance in order
to reimburse average expenses incurred. City Council
deferred a decision on the item to consider additional data
to be brought forward by Karen Anderson.
Expense Allowances as reported by the City on Form 1099 are
reported on Schedule C of the Federal Form 1040.
Expenses offset the reimbursement and net profit on this
return is subject to the F.I.C.A. Self- Employment Tax which
currently amounts to 12 %.
When the compensation is deemed as "Salary ", as is the
practice of some other cities, unreimbursed expenses are
reported on Form 2106 and are subject to a reduction of 2%
of the joint Adjusted Gross Income. Additionally, salaries
in excess of $100 /month require that the council file Fair
Political Practices Commission reports on a semi - annual
basis. There is no. employee contribution to F.I.C.A. since
the City is part of the Public Employee's Retirement System.
Council members could therefore qualify for P.E.R.S. which
is the practice in most other cities.
Fiscal Impact: Negligible.
Attachment: Corrected summary of the practices
comparable cities.
Motion and Vote:
of other
FILENAME:COEXPALL
COUNCIL
BENEFITS
LOS GATOS
$150.00
MEDICAL 279/MO
W -2
$50.00 CAR ALLOWANCE
DENTAL 33/MO
P.E.R.S.
------------------------------------------------------------------
CAMPBELL
$300.00
MEDICAL 300 /MO
W -2
DENTAL 42/MO
50K LIFE 20 /MO
50K ACC
P.E.R.S.
------------------------------------------------------------------
CUPERTINO
$486.00
MEDICAL
W -2
DENTAL 234/MO
P.E.R.S.
30K LIFE
------------------------------------------------------------------
GILROY
$300.00
MEDICAL
W -2
($600 MAYOR)
DENTAL
LIFE
P.E.R.S.
------------------------------------------------------------------
MORGAN HILL
$300.00
OPTIONAL @ COST
W -2
NO P.E.R.S.
------------------------------------------------------------------
LOS ALTOS
$150.00
MEDICAL 272/MO
1099
DENTAL 32/MO
------------------------------------------------------------------
25K LIFE 9 /MO
LOS ALTOS HILLS
$150.00
NO BENEFITS
1099
$20.00 /COUNTY MEETING
------------------------------------------------------------------
SARATOGA
$150.00
NO BENEFITS
FILENAME:COEXPALL
11-
May 29, 1990
Memo to: - Harry
From: Hal
On May 16 the City Council approved a proposal for payment of $20
to individual Councilmembers for attendance at meetings of County-
wide, sub - regional and regional agencies where compensation is not
provided to the Councilmember by the agency. I do not believe this
payment can be justified as a reimbursement for expenses incurred,
as in the case of the regular $150 monthly allowance currently
being paid to the Councilmembers. Consequently, the payment would
be categorized as a salary and subject to the provisions of
Sections 36516 and 36516.5 of the Government Code.
Section 36516 requires that Councilmember salaries must be
established by ordinance. Further, Section 36516.5 states that:
"A change in compensation does not apply to a councilman during his
term of office." An exception to this rule applies where the
Council adopts a salary (or salary increase) prior to an election
of one or more Councilmembers to a new term of office. A salary
adjustment can be made to become effective after the election.
Obviously, there is no time to adopt an ordinance prior to the
election. We can proceed with this matter following the election,
but the payment would have to be delayed for another two years.
You may wish to discuss this matter with the Council as constituted
after the election.
Dictated (to Betsy) but not read.
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. AGENDA ITEM LO
MEETING DATE: May 16, 1990 C TY MGR. APPROVAL
ORIGINATING DEPT: Engineering
D�_
SUBJECT: Route 85 - Saratoga Creek to Los Gatos Creek:
Quito Road Overcrossing
Recommended Action: Receive as information.
Report Summary: Final design for the Route 85 segment from
Saratoga Creek to Los Gatos Creek is underway. Included in this
project is the overcrossing at Quito Road. The designers have
asked both the City of Saratoga and the City of San Jose for
requirements for the width of the overcrossing structure.
The Route 85 Strategic Plan calls for a two lane, sixty foot wide
structure. The City of San Jose has suggested either a two or
four lane structure, with the width of the two -lane structure at
forty -four feet. I have recommended a four lane structure at
least sixty -eight feet wide. My reason for recommending this is
so that the structure could accommodate a future Quito Road of
four lanes from Lawrence Expressway to Pollard Road.
I will be attending a meeting on Monday, May 14 to discuss the
options for the width of the overcrossing. I will be prepared to
orally report to the Council the outcome of that meeting. Until
then, the Council should consider whether a two or four lane
structure is desired and be prepared to provide me with any
direction that you deem appropriate.
Fiscal Impacts: None.
Attachments: None.
Motion and Vote:
:1d
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. �Q AGENDA ITEM:
MEETING DATE: CITY MANAGER:
ORIGINATING DEPARTMENT: DAN TRINIDAD, SECRETARY
PARKS & RECREATION COMMISSION
SUBJECT: REQUEST FOR APPROVAL TO RETAIN CONSULTANT FOR
PARKS MASTER PLAN & TRAILS MASTER PLAN REVISIONS
Recommended Motion:
Approve the consultant, Wallace, Roberts & Todd, interviewed and recommended
by the Parks & Recreation Commission, to revise the Parks Master Plan and
Trails Master Plan. Direct staff to negotiate an agreement with the
consultant based on their proposal.
Report Summary:
Proposals were solicited from several park planners/ landscape architects
with the intention of updating the Saratoga Parks & Trails Master Plans, as
directed by the City Council.
FISCAL IMPACTS:
Funds for,this endeavor in the amount of $40,000.00 will be included in the
fiscal year budget.
Attachments:
Report to Council
Motion and Vote:
6K
REPORT TO MAYOR AND
CITY COUNCIL
DATE:
COUNCIL MEETING:
SUBJECT: PARKS & TRAILS MASTER PLANS
During the November 1989 joint Council /Parks & Recreation Meeting,
at which time the Kevin Moran Park Master Plan revision was
discussed, Council suggested that a consultant be retained to
prepare a City -wide Master Plan for all parks focusing on Kevin
Moran Park, Azule Park and Beacuhamps Park. Additionally, Council
felt that the Master Plan for the Pedestrian /Equestrian Trails
should also be redone.
Staff prepared a Request For Proposal (RFP) which was distributed
to approximately twenty park planners /landscape architects. As a
result, proposals from six interested consultants were received.
After an in -depth study of the submittals, staff chose three of the
most qualified and capable firms. At the May 7th meeting of the
Parks & Recreation Commission, they were invited to orally present
and be interviewed on their perceptions of the updates to
Saratoga's Parks Master Plan and Trails Master Plan.
The three finalists were evaluated on:
1)
their
ability to
design master plans,
2)
their
experience
with system -wide park master plans, and
3)
their
experience
in trail systems master planning.
While all three consultants gave professional in -depth
presentations, the Commission chose Wallace, Roberts & Todd as the
most qualified not only due to their experience, and because of
their ability to perform landscape designs and park design plans,
but also for their expertise in performing system -wide Master
Plans.
REPORT TO COUNCIL
PARKS 7 TRAILS MASTER PLANS
PAGE 2
The funds to perform the two
proposed budget-,,f �-f�iscal ye
"ban Trinidad, Secretary
Parks & Recreation Commission
MT
master plans will be included in the
ar 1990/91 ($40,000).
SCOPE OF SERVICES
PHASE 1: REVIEW, RESEARCH AND ANALYSIS
Task 1.1 Project Initiation
WRT will meet with the client in order to prepare a detailed work program. The
objective of the first work task is to reach agreement on the elements of the
technical approach and work products, including presentation format, as well as
the data base to be employed. Discussion agenda to include:
Further definition of goals and objectives for the total project, including
immediate needs and long -range interests of the city;
Communication procedures and responsibilities within the city and between
consultants and city staff;
Other agency and jurisdiction participation;
Public participation;
Preliminary calendar of general events and milestones for the life of the project;
Basic data and map bases available from the city and other agencies;
Presentation format and methodology to be used for various public and agency
meetings.
Product: The product of this work task will be a project memo stating the goals
and objectives of the project, a refined, detailed work plan to serve as a
clarification and extension of the contractual scope of work; schedule of events;
list of basic data immediately available from or to_ be made available by the city.
Task 1.2 Base Map Preparation
Using a map or plan supplied by the city, WRT will produce a citywide base map at
an agreed scale for use throughout the project.
Task 1.3 Special Interest Group Survey
WRT will prepare and supply to the city a questionnaire for distribute to any
special recreation interest groups such as Little League or trails group, and the
neighborhood groups /organizations. Each group will be invited to complete the
survey and bring their answers to one of the community workshops described in Task
1.12
Task 1.4 City Tour
City staff will arrange and conduct a tour of the city's park and recreation
facilities including public sites and any other significant facilities operated
privately or by other public authorities.
Task 1.5 Park System Inventory
WRT will collect and compile information supplied by the City to produce an
inventory of public parks and recreation facilities within the City. The
inventory will include site location and size, a list of facilities by type and
number, current ownership status, proposed acquisition, proposed improvements, and
a general description of the landscape type.
Task 1.6 Trails Inventory
WRT will collect and compile information supplied by the City regarding the
existing trails system, including both current and proposed trail segments. For
each trail segment a proforma description will be completed describing:
Existing Conditions
1. Location;
2. Length;
3. Existing Ownership;
4. Existing /Surrounding Land Use;
5. Development Plans;
6. Design;
7. Opportunities /Constraints;
Each trail segment will be plotted onto a map identifying location and general
alignment.
Task 1.7 Recreation Facilities Inventory: Other Agencies and Groups
Utilizing information supplied by the City, WRT will identify the location and
recreation facilities, other than City- operated parks, which significantly offer
recreation opportunity to City residents, including county, state, and federal
facilities, private enterprises, educational establishments.
Task 1.8 Planning Context
WRT will review the City's General Plan with particular attention to the Open
Space Element, Zoning Plan, and related ordinances in order to understand the
planning context within which parks planning must be placed.
Task 1.9 Park Planning Review
WRT will analyze past park planning in the City through a review of documents
supplied by the City including:
1. .Park Master Plan
2. 1985 Update Park Master Plan
3. Trail and Pathway Master Plan
4. Park Usage Survey
5. Listing of all park sites and facilities
6. Open Space Study, now being developed
7. All Park Plans and Specifications
8. The 1986 State Bond Act funding used to complete El Quito Park
9. The 1988 State Bond Act funding earmarked for Wildwood Park
Task 1.10 Planning Department Meeting
WRT will meet with the City Planning Department in order to discuss in general the
planning context, and in particular the anticipated future growth of the City.
Task 1.11 Staff Meeting
WRT will meet with City staff to discuss progress to date and to prepare for the
upcoming community workshops.
Task 1.12 Community Workshop
WRT will assist City staff in running 4 community workshops to which member of the
public and the various special interest groups and neighborhood groups will be"
invited. It is anticipated that 1 general meeting each will be held with the 3
neighborhoods surrounding undeveloped park sites and 1 meeting will be held
relating specifically to trails. The meetings will be organized to uncover both
the ideas of organized groups and the needs and concerns of individuals who do not
participate in group activities.
Task 1.13 Demographic Data Collection and Modelling
The consultant team will collect demographic data from the City and from the
Association of Bay Area Governments (ABAG) Projection 90 demographic surveys and
forecasts. With input from City staff this data will be used to build a
demographic model for the next ten years on which to base the parks and recreation
planning process.
Task 1.14 Existing Finance
The consultant team will collect data from the City regarding the source and
amount of past expenditures in terms of acquisition, capital improvements,
programming, operations and maintenance. The analysis will identify revenue flows
including General Fund appropriations, user fees and charges, program fees for
recreation services, development impact fees /Quimby fees and in -lieu dedications,
corporate support, and leasehold arrangements. If city records permit, existing
maintenance figures will be analyzed to determine unit costs to the City for
various classes of parks maintenance. This will help determine the maintenance
cost implications of Master Plan proposals.
Task 1.15 Needs Survey Review
WRT will review the recreation survey currently being conducted by the City in
order to further develop a picture of future recreation needs.
Task 1.16 Comparative Standards Research
WRT will compile various standards which relate to the provision of parks and
recreation facilities from published sources and from surrounding /similar
jurisdictions.
Task 1.17 Existing Conditions Summary
The consultant team will prepare a summary report of existing conditions and
submit the report to City staff and the Parks and Recreation Commission for review
and approval of work to date.
Task 1.18 Staff Meeting
WRT will meet with City staff to discuss progress to date, the Existing Conditions
Summary Report, and upcoming tasks in the project.
Task 1.19 Park and Recreation Commission Meeting
WRT will meet with the Park and Recreation Commission to present the conclusions
from the review and analysis of the project's background and context, and to draw
upon their understanding of the City's recreation context.
PHASE 2: DRAFT PLANS
Task 2.1 Draft Goals and Objectives
WRT will prepare a set of draft goals and objectives which will serve to define
the policy framework of the Parks Master Plan and the Trails Master Plan.
Task 2.2 Draft Standards
WRT will prepare draft park and recreation standards pertaining to average
population, facilities /population, and service radii of facilities.
Task 2.3 Draft Goals
WRT will develop provisional plans for future use of each of the park sites and
for development of the trails system.
Task 2.4 Potential Finance Sources
The consultant team will prepare a list of potential funding sources which could
be applied to the continued improvement and ongoing operation and maintenance of
the parks system in the City of Saratoga. These will include but not be limited
to impact fees /in -lieu dedications, the formation of and open space /parks
district, existing capital improvement appropriations, benefit assessment
districts /Mello -Roos, concession/ lease revenues, establishment of a nonprofit fund
raising corporation, joint powers agreements, user fees, and endowment programs.
Task 2.5 Staff Meeting
WRT will meet with City staff to discuss the goals and objectives, standards, and
park and trails plans, and to prepare for the upcoming community workshops.
Task 2.6 Community Workshop
WRT will assist City staff in running one community workshop open to the public,
special interest groups and neighborhood groups. The purpose of this meeting will
be to review draft goals and objectives and draft park plans.
Task 2.7 Acquisition & Facilities Improvements Program
WRT will prepare a site specific acquisition and facilities improvements program
which will respond to staff and community review of draft plans. In developing
site plan and trails improvements recommendations, consideration will be given to
compatibility with surrounding land uses, location, accessibility, parking, law
enforcement and security, and operations and maintenance issues.
Task 2.8 Cost Estimation
WRT will generate approximate estimates of the acquisition and improvements
program. Costs will be given in 1990 dollars. Acquisition costs will be based on
land value estimates supplied by the City.
Task 2.9 Operations and Maintenance Cost Estimates
WRT will prepare operations and maintenance cost estimates based on information
provided by the City in Task 1.4 and unit costs for various classes of park and
trail improvements.
Task 2.10 Priority Ranking System
The consultant team will prepare a prioritized ranked list of all recommended
actions including acquisition, improvements and change -outs. The prioritization
will reflect the goals and objectives of the sponsoring agency, the Park and
Recreation Commission, the expressed needs of the community as elicited during
public meetings and surveys, the compliance of the City's park and recreation
system with the standards developed in the planning process, and any goals and
objectives required to integrate park system implementation with other planning
activities and objectives within the City.
Task 2.11 Capital Improvements Program
WRT will outline a proposed capital improvements program phased in two year
increments over the ten year period between 1990 . and the year 2000. The capital
program will include acquisitions and improvements arranged according to the
priority ranking system and consistent with the agency action program and the
financing strategies.
Task 2.12 City Staff Meeting
WRT will meet with City staff to discuss the program, cost estimations, operations
and maintenance cost implications, priority ranking, and the capital improvements
program.
Task 2.13 Parks and Recreation Commission Meeting
WRT will meet with the Park and Recreation Commission to present the goals and
objectives, financing sources, acquisition and improvements program, cost
estimates., and phasing proposals.
PHASE 3: FINAL REPORTS
Task 3.1 Administrative Draft Plans
WRT will prepare administrative drafts of the Parks Master Plan and the Trails
Master Plan. WRT will provide two bound copies and one unbound reproducible copy
of each plan to the City for review.
Task 3.2 Staff Meeting
Meeting with staff to review the administrative draft.
Task 3.3 Park and Recreation Commission Meeting
Meeting with the Commission to review the administrative draft.
Task 3.4 Revisions
The City will supply details of any revisions required to the administrative draft
plans in the light of staff and commission review. Revisions will be completed by
the consultant.
Task 3.5 Draft Plans
WRT will prepare final drafts of the Parks Master Plan and the Trails Master
Plan. Two bound copies and one unbound copy of each report will be supplied to
the City for review.
Task 3.6 Council Meeting
WRT will attend one City Council meeting to present and discuss the Draft Parks
Master Plan and Trails Master Plan.
Task 3.7 Final Editorial Corrections
City staff will supply to the consultant team any final editorial corrections
required for the Master Plan and the Element. The consultant will effect any such
editorial corrections and prepare one camera ready copy of each final document.
Task 3.8 Final Parks Master Plan and Trails Master Plan
WRT will supply to the. city one unbound camera -ready copy each of the Parks Master
Plan and of the Trails Master Plan. WRT will also supply two bound copies of each
document to the city.
SCHEDULE FOR THE SARASOTA PARKS MASTER PLAN AND TRAILS MASTER PLAN
(MONTH
1 1 2 3 4 5 6 7 8
RASE I
TASK 1.1 ( - - --
TASK 1.2 I - - - - --
TASK 1.3 - - --
TASK 1.4 I --- - - - - --
TASK 1.5 - 1.9 ------------------------
TASK 1.10 - 1.12
TASK 1.13 - 1.17 --------------- - - --
TASK 1.18 - 1.19 ----------
=ASE 11
TASK 2.1 - 2.4 ____ ____ ________
TASK 2.5 - 2.6
TASK 2.7 - 2.11
TASK 2.12 - 2.13
4.ASE III
TASK 3.1
TASK 3.2 - 3.3
TASK 3.4
TASK 3.5
TASK 3.6
TASK 3.7
TASK 3.8 I
VORKSHOPS /PRESENTATIONS 10 0 0 0 0 0 0 0 0 0 0 0 0
MEETINGS I. 2 4
f
-- ----- -- -- -- ---- ---- ---- -----
WRT
FEES
The fee outlined below is for the concurrent preparation of a Parks Master Plan and a
Trails Master Plan. Although the two master plan be separate documents services are
combined to encourage integration of the two open space systems and to eliminate costly
duplication of services.
Fees and expenses, in accordance with the following WRT hourly fee schedule are:
PHASE I Tasks 1.1 - 1.19 $16,240.
PHASE II Tasks 2.1 - 2.13 $12,040.
PHASE III Tasks 3.1 - 3.8 $ 6.720.
TOTAL $35,000.
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. F33 AGENDA ITEM:
MEETING DATE: D CITY MANAGER:
ORIGINATING DEPARTMENT: DAN TRINIDAD, SECRETARY
PARKS & RECREATION COMMISSION
SUBJECT: ROBERTI- Z'BERG- HARRIS URBAN OPEN SPACE AND
RECREATION GRANT PROGRAM
Recommended Action:
Approve Parks & Recreation Commission's recommendation for use of
1989/90 Roberti- Z'Berg- Harris fund allocation to help support the
completion of Kevin Moran Park.
Adopt Resolution approving the application for a grant of
funds under the Robert i- Z'Berg- Harris Open Space & Recreation
Program.
Report Summary:
The application for a 1989/90 Block Grant must be submitted to the
State before June 1, 1990. At the Parks & Recreation Commission
meeting of May 7, 1990, it was decided that rather than use the
funds for a small park improvement, they would be better served for
the completion and renovation of Kevin Moran Park. City Manager
recommends this money be programmed to design the neighborhood park
at Beauchamps during fiscal 1992 after the Parks Master Plan revision
is completed as an alternative to the Commission's recommendation.
Fiscal Impacts:
This grant is for $10,999 and requires matching funds of $3,300.
The total estimate for this project is $450,000.
Attachments:
1. Resolution
Motion and Vote: op
CtirCK ONt
DEPARTMENT OF PARKS AND RECREATION
ROBE,RTI- Z'BERG- HARRIS URBAN OPEN -SPACE AND RECREATION PROGRAM
APPLICATION FOR LOCAL ASSISTANCE GRANT
Project Name Amount of Grant Request
Renovation and completion of Kevin Moran Park Amount of Matching Funds
Applicant (Agency - address incl. zip code) Estimated Total Project Cost
City of Saratoga
Source of Matching Funds
13777 Fruitvale Avenue _
Saratoga, California 95070
Block Grant Q
Need Basis Grant ❑
$ 10,999
$ 3,300
$450,000
Applicants' Representative Authorized in Resolution
(woe) Harry Peacock City Mana e -
Name Title hone
Person with day -to -day responsibility for project (if different from authorized representative)
(type) Dan Trinidad Direct ance _3) 48
"2-
ame `'� Title hone
Description of Project (Brief) V
The project consists of completion and renovation of existing community Park--(K-e�_
fir^^ p^rQ. Items to be considered in further development and redevelopment could
include tennis courts, additional sports fields, group picnic area, parking area
and restroom facility.
Land Tenure - Project: 10.3 acres Census tract number in which project is located:
X owned in fee simple by applicant Senate Dist. Assembly Dist.
(Please Check)
available under a year lease (enclosed) Estimate start project Complete project
(Please Check)
other interest (explain) _
(Please Check) Date Date
I certify that the information contained in this application, including required attachments, is accurate and that I have read and understand
the important information and assurances on the reverse of this form.
Signed
Applicant's Authorized Representative as Shown in Resolution Date
I hereby certify that the applicant has met, or will meet, all federal, state and local environmental, public health, relocation, affirmative
action, and clearinghouse requirements and all other appropriate codes, laws, and regulations prior to the expenditure of the grant funds.
(Public Resources Code 56261d).
I further certify that the applicant fully understands that the State Department of Parks and Recreation will not assume any responsibility
to ensure compliance with any applicable federal, state or local codes, laws or regulations, but that the Department may conduct an audit to
ensure compliance.
Signed — Legal Counsel Date
IMPORTANT
You may incur costs against the grant only after your project has been approved by the Legislature and the State has
received your application signed by your attorney..All State requirements must be met and an agreement signed before
any funds will be disbursed.
A -1 23
S
To apply, submit one copy each of the applicable documents listed below.
1 1. X A completed application form signed by the person authorized in your resolution and by your attorney.
12 X The resolution from your governing body authorizing the application.
3. Environmental Impact Report .or Negative Declaration and a copy of the Notice of Determination showing the
county clerk's stamps, or, if applicable, a copy of the Notice of Exemption if the project is categorically exempt,
or the reason why CEQA does not apply. Clearinghouse response is required if you have an EIR or Negative
Declaration for the project.
4. A city or county street map showing the project location with sufficient detail to find the site.
5. If property to be developed is not owned in fee, evidence of adequate land tenure. (Copies of leases, joint powers
agreements, permits, etc.) NIP,
6. A site plan for development projects. Map of the overall park showing location of project facilities, details of
access, water, power and sanitation.
7. Cost estimate. A detailed estimate of all projects costs.
8. Acquisition map and acquisition schedule listing number of parcels, size, approximate date of acquisition and cost
•lacquisition projects only). NIA
9. Summary of comments made at a public hearing concerning any acquisition that impacts productive agricultural
lands (acquisition projects only). N/A
10. Local match certification form.
11. A list of all funds, over and above the grant requested, that will be used for the project.
,'i'
12. Photos of the project site.
13. Copies of all permits, leases, agreements, etc., affecting project lands or operation and maintenance.
.1 Requests for waiver of matching requirement. flf applicable) /yj�}
�.
j 15. ' Written narrative justifying project (needs -basis only). IV
1,
Assurances
The. applicant hereby gives assurances and certifies with respect to the grant that:
It possesses legal authority to apply for the grant, and to finance, acquire and construct the proposed project; that a
resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body,
authorizing the filing of the application, including all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative of the applicant to act in connection with the application
and to provide such additional information as may be required.
Applicant will provide and maintain competent and adequate architectural engineering supervision and inspection at the
construction site to insure that the completed work conforms with the approved plans and. specifications; that it will
furnish progress reports and such other information as the State may require.
~r. Applicant will give the State's authorized representative access to and the right to examine all records, books, papers, or document related to the grant.
Applicant will cause work on the project to be commenced within a reasonable time after receipt of riotification from the
State.that funds have been approved and that the project will be pursued to completion with reasonable diligence.
7 +' Applicant will not dispose of or encumber its title or other intrests in the site and facilities without permission from the
..' State Legislature.
Y.
Applicant will comply where applicable with provisions of the California Environmental Quality Act and any other State,
and /or local laws. rules and /or reaulations_
;1 •
t T In cases involving leased property, it agrees to maintain and operate the property and /or facilities acquired or developed
for an agreed to period commensurate with the type of project and the proportion of state grant funds and local funds
allocated to the capital costs of the project.
4:• A -2
DPR 632 (Back)
•i D► Il 1J 111 (111
RESOLUTION OF THE
(City Council, Board of Supervisors or District Board)
rl 1
(project)
WHEREAS, the Legislature of the State of California has enacted the
Roberti- Z'berg- Harris Urban Open Space and Recreation Program, which provides
funds to certain political subdivisions of the State of California for
acquiring lands and for developing facilities to meet urban recreation needs;
and,
W= M, the State Department of Parks and Recreation has been delegated
the responsibility for the administration of the program, setting up necessary
procedures governing application by local agencies under the program; and
SFAS, said procedures established by the State Department of Parks and
Recreation require the applicant to certify by resolution the approval of
applications prior to submission of said applications to the State; and
WF EMM, said applications contain a certification that the applicant will
comply with all federal, state, and local environmental, public health,
relocation, affirmative action, and clearinghouse requirements and all other
appropriate codes, laws, and regulations prior to the expenditure of the grant
funds; and
WHEREAS, the project(s) applied for under this program must be of a high
priority and satisfy the most urgent park and recreation needs, with emphasis
on unmet needs in the most heavily populated areas;
NOW, Z, BE IT RESOLVED that the
(City Council, Board of Supervisors
or District Board
1. Approves the filing of an application for funding under the Roberti -
Z'berg Harris Urban Open Space and Recreation Program; and,
2. Certifies that said agency underst x& -t5d- general provisions of the
agreement; and,
3. Certifies that said agency has or will have sufficient funds to operate and
maintain the project(s) funded under this program; and,
4. Certifies that said agency has or will have available, prior to
of any work on the project(s) included in this application,
the required match; and,
C -1 35
v . ,
5. Certifies that the project(s) included in this application conform to the
recreation element of any applicable city or county general plan; and,
6. Appoints the ��ka
as agent of the
(Tiqe - not /name)
to conduct all negotiations
(City, County, or District)
and execute and submit all documents including, but not limited to,
applications, agreements, amexb*nts, payment requests, and so on
that may be neces Y for the cm1pletion of the aforementioned
project(s) ; and,
/I c
7. Appoints ""
as legal axuLSel for said
(Name or Title)
agency with authorization to sign the certification on page 1 of the
application.
Approved and AMPMD the day of 19
I, the undersigned, hereby certify that the foregoing Resolution No.
was duly adopted by the
(City Council, Board of Supervisors or District Board)
following roll call vote:
Ayes:
Clerk
36 C -2
0
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. 1 ' AGENDA ITEM.
MEETING DATE: May 16, 1990 CITY MGR. APPROVAL
ORIGINATING DEPT.: Community Services
SUBJECT: Amendment to Animal Control Regulations
Recommended Motion: Adoption of proposed ordinance.
Report Summary: Under the existing animal control
regulations as contained in Article 7 -20 of the City Code, most of
the enforcement authority has been delegated to the County and is
exercised by the County's Animal Control Officer. Section 1 of the
proposed ordinance will establish a concurrent authority in the
CSOs to enforce all of the animal control regulations.
Subsection 7- 20.040(b) of the existing
code establishes certain regulations concerning control and
confinement of dogs. A copy of this provision is submitted
herewith. The proposed ordinance will strengthen this subsection
by allowing the animal control officer (or the CSO) to determine
whether fencing on private property is of sufficient strength and
beight to contain the particular dog confined upon the property.
This amendment is intended to address the type of concern raised by
Mr. Martel that a neighbor's fence is inadequate to prevent the dog
from going upon adjacent property.
Fiscal Impacts:
Attachments:
Motion and Vote:
None.
(a) Proposed ordinance;
(b) Section 7- 20.040 of the existing City
Code.
f _
ORDINANCE NO. 71.
AN ORDINANCE OF THE CITY OF SARATOGA AMENDING
SECTION 7- 20.020 OF THE CITY CODE CONCERNING
ENFORCEMENT OF ANIMAL CONTROL REGULATIONS
AND SUBSECTION. 7- 20.040(b) CONCERNING CONTROL
AND CONFINEMENT OF DOGS
The City Council of the City of Saratoga hereby ordains as follows:
SECTION 1: Section 7- 20.020 in Article 7 -20 of the City Code is amended to
read as follows: t
"57- 20.020 Enforcement of Article
(a) Delegation of enforcement authority to County. The duty and authority
to enforce the provisions of this Article are hereby delegated to the County, unless
a specific duty or function is expressly declared in this Article to be the
responsibility of an officer or employee of the City. The County shall perform its
duties hereunder in accordance with the terms of such contract for animal control
services as may be executed from time to time between the City and the County. In
the event such contract is terminated, the delegation of authority granted herein
shall automatically expire.
(b) Concurrent authority of Community Service Officers. The delegation of
authority made by Paragraph (a) of this Section is non - exclusive, and each
\� Community Service Officer of the City shall have concurrent authority to enforce
any provisions of this Article for which enforcement authority has been delegated to
the County."
SECTION 2: Paragraph (b) of Section 7- 20.040 in Article 7 -20 of the City Code
is amended to read as follows:
"(b) No dog shall be permitted or allowed in any residential or commercial
zoning district in the City, except:
(1) within the confines of a building or structure; or
(2) within the confines of a fenced enclosure which. in the opinion of
the Animal Control Officer. is of sufficient hei ht, strength and
design to prevent escape by the particular doh confined therein: or
(3) where such dog at all times is held and led by a leash of not more
than six feet in length, securely attached to a harness or collar on
the dog and held by a person capable of exercising complete
control over such dog."
SECTION 3: If any section, subsection, sentence, clause or phrase of this
Ordinance is for any reason held by a court of competent jurisdiction to be invalid or
-I-
r
unconstitutional, such decision shall not affect the validity of the remaining portions
of this Ordinance. The City Council of the City of Saratoga hereby declares that it
would have passed this Ordinance and each section, subsection, sentence, clause and
phrase thereof, irrespective of the fact that one or more sections, subsections,
sentences, clauses or phrases may be held invalid or unconstitutional.
SECTION 4: This Ordinance shall be in full force and effect thirty days after its
passage and adoption.
The above and foregoing Ordinance was regularly introduced and after the
waiting time required by law, was thereafter passed and adopted at a regular
meeting of the; City Council of the City of Saratoga held on the day of
1990, by the following vote:
AYES:
N OES:
ABSENT:
ATTEST:
CITY CLERK
-2-
DFAWGIM
S7- 20.040 An_ mats rim Ang at large
(a) No person in the City owning or having control or custody of any dog or
any other animal shall cause, permit or allow the same to be at large or to stray or
wander into any school yard, school building, public park, public highway or street or
upon any private place or property without the consent of the owner or person in
control thereof.
(b) No dog shall be permitted or allowed in any commercial or residential
zoning district in the City, outside of the confines of any building, structure or
secure enclosure, unless such dog at all times be held and led by a leash of not more
than six feet in length, securely attached to a harness or collar on such dog, and held
by a person capable of exercising complete control over such dog.
(c) The provisions of this Section shall not apply to dogs assisting peace
officers engaged in law enforcement activity, or dogs being trained by peace
officers, or their agents, for law enforcement activity.
(d) The Animal Control Officer shall not seize or impound a dog for running
at large in violation of this Section when the dog has not strayed from and is upon
private property owned by the dog owner or the person who has a right to control
the dog, or upon private property to which the dog owner or person who has a right
to control the dog has a right of possession.
(e) A dog that has strayed away from but then returned to the private
property of its owner or the person who has a right to control the dog shall not be
seized or impounded merely for violation of this Section, but in such a case a
citation for such violation may be issued; provided, however, that if in such
situtation the owner or the person who has a right to control the dog is not home,
the dog may be impounded, but the officer shall post a notice of such impoundment
on the front door of the living unit of the owner or person who has a right to control
the dog. Such notice shall state the following: that the dog has been impounded,
where the dog is being held, the name, address and telephone number of the agency
or person to be contacted regarding release of the dog_, and an indication of the
ultimate disposition of the dog if no action, to regain it is taken within a specified
period of time by its owner or ov the person who has a right to control the dog.
(f) Nothing contained in Paragraphs (d) or (e) of this Section shall affect the
authority of the Animal Control Officer to seize or impound a dog or issue citations
for violation of any other Section of this Article.
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. AGENDA ITEM `
MEETING DATE: May 2, 1990 CITY MGR. APPROVAL
ORIGINATING DEPT: City Attorney
SUBJECT: Adoption of animal control regulations by West Valley College
and prosecution of violations by City Attorney
Recommended Motion: Approval of Agreement with West Valley /Mission
Community College District providing for legal services to be rendered by the City
Attorney to prosecute violations of animal control regulations adopted by the District.
Report Summary: The West Valley /Mission Community College District desires to
adopt regulations to control animals brought or found on the campus. The District has
been advised by the Santa Clara County Counsel that the only way such regulations
can be established is for the District to adopt the animal control laws of Saratoga and
to make arrangement for such laws to be enforced through the City Attorney's office.
A copy of the County Counsel's letter to the District is submitted herewith.
The City Attorney has been working with the District to resolve this
problem. As a result of these discussions, certain specified sections of the Saratoga
City Code concerning animals will be submitted to the District Board of Trustees for
adoption. In addition, the City Attorney has prepared an agreement between the City
and the District providing for legal services to be rendered by the City Attorney, if
needed to prosecute violations of these sections. As a practical matter, it is unlikely
that any legal services at all will be rendered because the animal control citations are
handled in the same manner as traffic citations - the fine is paid upon issuance of the
citation and no further proceedings are required. The agreement is more of a
formality to accomodate implementation by the District of its own program for animal
control.
Fiscal Impacts: None. If any legal services are actually rendered by the City
Attorney, the fees and costs will be billed directly to the District and the City has no
responsibility for payment of the same. Moreover, no enforcement responsibility will
be assumed by either the CSO's or the Sheriffs Department.
Attachments:
Motion and Vote:
(a) Proposed Agreement.
(b) Letter to West Valley from County Counsel dated
11/28/89.
i -
AGREEMENT CONCERNING ENFORCEMENT
OF ANIMAL CONTROL REGULATIONS
THIS AGREEMENT, dated , 1990, by and between THE
WEST VALLEY /MISSION COMMUNITY COLLEGE DISTRICT ( "West Valley ") and THE
CITY OF SARATOGA ( "Saratoga "), is made with reference to the following facts:
A. West Valley intends to adopt the following provisions of the Saratoga
City Code for the purpose of regulating and controlling animals brought or found upon
the college campus:
Section 7- 20.040:
Section 7- 20.070:
Section 7- 20.145:
Section 7- 20.150:
Section 11- 05.030(k):
"Animals running at large"
"Abandoned animals"
"Vicious animals"
"Authority of property owner to take
possession stray animal"
Control of animals; clean -up of waste
B. West Valley has requested the services of the Saratoga City Attorney
for the purpose of enforcing the animal control regulations adopted by West Valley,
and Saratoga has agreed that such services may be provided as hereinafter set forth.
NOW, THEREFORE, it is agreed as follows:
1. The animal control regulations adopted by West Valley shall be
enforced upon the college campus through the issuance of citations by the West Valley
police officers, who shall also file such citations with the municipal court. The
violation of any animal control regulation adopted by West Valley shall constitute an
infraction offense, for which a fine shall be established from time to time by
resolution of the West Valley Board of Trustees.
2. Neither the Saratoga Community Service Officers nor the Santa
Clara County Sheriffs Office shall be responsible for enforcement of animal control
regulations upon any property owned by West Valley, it being the intention of the
parties that no cost or expense of any kind shall be incurred by Saratoga as a result of
the animal control regulations contained in the Saratoga City Code being adopted and
enforced by West Valley.
3. In the event any legal services are required by West Valley in
connection with the enforcement and prosecution of any violation of the animal
control regulations adopted by West Valley, including, but not limited to, court
appearances for the purpose of arraignment or trial, West Valley may request the
Saratoga City Attorney to provide such legal services as the prosecuting attorney
acting for and on behalf of West Valley. All fees and costs for such legal services shall
be billed by the Saratoga City Attorney directly to West Valley and Saratoga shall
have no responsibility or obligation for payment of the same. Legal fees shall be
charged to West Valley at the same rate as the City Attorney is then charging
Saratoga for code enforcement services. (As of the date this Agreement is executed,
such rate is $80.00 per hour)
-1-
1`
4. All fines distributable by the court on citations issued by the West
Valley police officers for violation of the animal control regulations shall be paid to
West Valley.
5. This Agreement shall automatically apply to any additional or
amended animal control regulations hereafter adopted by West Valley.
6. Nothing herein shall be deemed to obligate West Valley to utilize the
services of the Saratoga City Attorney to prosecute violations of the animal control
regulations adopted by West Valley.
IN WITNESS WHEREOF, the parties have executed this Agreement the day
and year first above writeen.
-2-
WEST VALLEY /MISSION COMMUNITY
COLLEGE DISTRICT
LIM
CITY OF SARATOGA
M
Harold S. Toppel
Saratoga City Attorney
'Q.*�- 0
.0
Counter of Santa Clara
Office of tfic County Counsel
C<Hmty ryovermnent Ccnrcr, Gast %vin;1
70 WC-ST I IcA-ldink, Street
$rin JcwB. Gallfornla 951 10. 1 770
Cana) 299-21 1 t
(dos) 20 2. 7 240 (FAX )
Steven M. Woodside
county c nun-; l
R:.cl'+/E� NG`V 3 0 1989
November 28, 1989
Joan Reitz
Facilities Director
West Valley - Mission Community College District
19000 Fruitvale Ave.
Saratoga, CA 95070
Dear Joan:
N
In response to your inquiry regarding the enactment and
enforcement of dog "leash" laws on your campus, I am pleased to
provide the following advice.
The District is empowered to hold real property (Ed § 72201)
and to adopt .rules for its governance which are not inconsistent
with law. (Ed § 72231) Further, the District may allow the use of
its property upon such terms and conditions as the Board deems
proper. (Ed 9 82530) It is my opinion, therefore, that the
District has the power to enact and enforce rules regarding its
property and the uses to which the property may be put.
The next question is whether the rules may lawfully be deemed
infractions, for which the District may collect fines, or impose
other penal sanctions. My research discloses no authority for the
District to adopt rules, the violations of which would be
considered infractions, subject to penal fine or other penalty. I
believe, however, that the adoption by the District of any
municipal ordinance which governs surrounding territory may be
lawfully enforced by the campus police, whose authority it is to
enforce all laws of the State of California which are violated on
or around the campus. (See Ed § 72330 and Penal Code § 830.31)
It is my recomendation that the District adopt, in the form of
a resolution following a public hearing, the "leash" ordinances of
Saratoga and Santa Clara which govern the area surrounding the
District's two campuses. In order to levy and collect fines for
violation of the "leash" resolution, it may be necessary to
contract with Saratoga and Santa Clara to enforce the citations.
By enforcement I refer to the authority of the City Attorney or the
Chief ASSIstant County Counsel: Ann &llller Ravel
Chief Deputies. Robert J. Mendee. Susan 6. i-cm nimrg. %A-1111ram 1. nndcraon
VG /GO /Z)v 1/-: 40 Q4V000!3030 • -- AThINSON- FARASYN 003
Joan Reitz
November 28, 1989
Page 2
District Attorney to enforce municipal code violations pursuant to
Government Code section 39600, I would recommend that preliminary
discussions be commenced with both cities to ascertain whether such
agreements could be reached. I would be glad to assist in such
endeavors.
Please contact my office if you wish further information or
clarification.
Very truly yours,
STEVEN M. WOODSIDE
County Counsel
ZAME5 C. EMERSON
`� Deputy County Counsel
JCE /kmf
wit7 /7
a
SARATOGA CITY COUNCIL 1-�'
EXECUTIVE SUMMARY NO. W —. AGENDA ITEM:
MEETING DATE: 5 -16 -90
ORIGINATING DEPT.: Planning CITY MGR. APPROVA C4"4f/--,
SUBJECT: Request to obtain a special permit to erect temporary
signage in the public right -of -way.
Recommended Motion: Staff recommends that the City Council approve
a request for a special permit to erect temporary signage in the
public right -of -way.
Report Summary:
The Planning Department received a request on May 4, 1990 from the
Saratoga Parent Nursery School to erect temporary signage (poster
boards) throughout designated areas in the City. The poster boards
will advertise a special event of general public interest. It is
Staff's belief that the request meets the criteria from Section 15-
30.180 of the Saratoga Municipal Codes, and recommends approval of
the request to the City Council.
Fiscal Impacts: None
Attachments:
1. Letter from Joan Thompson dated 5/4/90
2. Reduced copy of the poster
Motion and Vote:
1�
0919W @Eq §&M2&1XQX5&
13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070
(408) 867 -3438
MEMORANDUM
TO:
FROM:
SUBJECT:
Mayor and City Council
Planning Staff
DATE: May 16, 1990
Request to obtain a special permit to erect temporary
signage in the public right -of -way.
Background:
The Planning Department received a request on May 4, 1990 from
the Saratoga Parent Nursery School to erect signage (poster
boards) throughout designated areas in the City. The poster
boards will advertise an Art and Wine Show in Wildwood Park
as a fund raiser for the Saratoga Parent Nursery School.
The areas specifically requested are along Saratoga Avenue,
Cox Avenue, Prospect Road, Herriman Avenue, and Highway 9.
The poster boards are proposed to be posted Thursday, May 17th
to the evening of Sunday, May 20th. Approximately 35 -40
poster boards will be situated along the above mentioned
streets. The poster boards will be colored either Florescent
Pink with black lettering, or Florescent Green with Black
lettering. An example of the selected poster will be
available for your review at the meeting.
Pursuant to Section 15- 30.180 of the Saratoga Municipal Codes
(Special Permits from City Council), the City Council shall
have the authority to grant temporary special permits on such
terms as it deems proper, including such things as signs,
banners or other advertising pertaining to any civic,
patriotic or special event of general public interest.
Recommendation:
Staff recommends that the City
app ants request per Section
i al z M .
Paul . Kerm an
Assistant Planner
Council vote to approve the
15- 30.180 of the Saratoga
�J
f-4,4
Z'
L
"Reviewed )6y Steve Emslie
Planning Director
Parent
0490 Williams Avenue
oga, California 95070
May 4, 1990
867 -9774
Saratoga City Council
Saratoga, California
Subject: Special Event Signage Request
Each May the Saratoga Parent Nursery School hosts an Art and Wine Show in Wildwood
Park. We are a non - profit organization, affiliated with the Los Gatos - Saratoga Department
of Community Education and Recreation. This year the event will be held on Sunday, May
20th.
We would like to request permission to place poster boards (approximately 11 x 14 in size,
sample attached) along the more heavily traveled streets in Saratoga: Saratoga Avenue,
Cox, Prospect, Herriman, Hwy 9. With your approval, these signs will be posted on
Thursday, May 17th and will be removed the evening of Sunday, May 20th.
T�nk your for yqur consideration,
Joan Thompson
"741-5868
SUNDAY I'l - 5
WILDWOOD PK,
4TH STREET
OL
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. )!' AGENDA ITEM
MEETING DATE: CITY MGR. APPROVAL
T
i
ORIGINATING DEPT.: Planning Department
SUBJECT: Fencing Separating Commercial and Residential Uses
Recommended Motion: Approval of negative declaration and
adoption of proposed ordinance.
Report Summary: The proposed ordinance will amend the zoning
regulations to allow the installation of a solid fence or wall up
to eight feet in height along a property line that separates
residential and commercial uses. The ordinance is explained in
more detail in the Memorandum from the City Attorney submitted
herewith. The ordinance was approved by the Planning Commission
at its regular meeting on March 28, 1990.
Fiscal Impacts: None.
Attachments: (a) Memorandum from City Attorney to City Council;
(b) Proposed ordinance;
(c) Negative declaration
Motion and Vote:
M E M O R A N D U M
TO: SARATOGA CITY COUNCIL
FROM: HAROLD S. TOPPEL
City Attorney
DATE: April 16, 1990
. M. ATKINSON (1892 -1982)
L. M. FARASYN (1915 -1979)
RE: Fencing Separating Commercial and Residential Uses
In response to a request from Jack Mallory, the Planning
Commission initiated an amendment to the zoning regulations to
allow the installation of a solid fence or wall up to eight feet in
height along property lines that separate commercial and
residential uses.
The proposed ordinance deals with the subject by
establishing both a mandatory requirement and a permissive permit.
Section 1 of the ordinance amends the general fencing regulations
for the commercial districts, as contained in subsection 15-
19.020(f), by adding a new paragraph (4) that will enable the City
to require the owner or occupant of a commercial site to install a
higher fence to mitigate noise or other adverse impacts upon
abutting residential properties. As a general rule, the fence or
wall must be installed within 60 days after the requirement is
first imposed, unless a longer period of time is allowed by reason
of extenuating circumstances. These circumstances may include the
cost of demolishing any existing fence or the installation cost of
the new fence.
(An unrelated amendment also being accomplished as part
of this ordinance is the addition of a sentence in subparagraph (3)
to establish a specific time limit for relocation and enclosure of
outdoor trash containers located within the commercial zoning
districts.)
Section 2 of the proposed ordinance would allow the owner
of a residential site to apply for a special permit to install the
higher fence. This permit is similar to the special fence permits
now being issued for sound walls along arterial streets, except
that the fencing in this instance would only be allowed along rear
and interior side yards, rather than front yards. This provision
1
ATKINSON • FAI3ASYN
ATTORNEYS AT LAW
660 WEST DANA STREET
PAUL S. SMITH
LEONARD J.
SIEGAL
P.O. BOX 279
HAROLD S.
TOPPEL
MOUNTAIN VIEW, CALIFORNIA 04042
ROBERT K.
BOOTH, JR.
STEVEN G.
BAIRD
(415) 967 -6941
M E M O R A N D U M
TO: SARATOGA CITY COUNCIL
FROM: HAROLD S. TOPPEL
City Attorney
DATE: April 16, 1990
. M. ATKINSON (1892 -1982)
L. M. FARASYN (1915 -1979)
RE: Fencing Separating Commercial and Residential Uses
In response to a request from Jack Mallory, the Planning
Commission initiated an amendment to the zoning regulations to
allow the installation of a solid fence or wall up to eight feet in
height along property lines that separate commercial and
residential uses.
The proposed ordinance deals with the subject by
establishing both a mandatory requirement and a permissive permit.
Section 1 of the ordinance amends the general fencing regulations
for the commercial districts, as contained in subsection 15-
19.020(f), by adding a new paragraph (4) that will enable the City
to require the owner or occupant of a commercial site to install a
higher fence to mitigate noise or other adverse impacts upon
abutting residential properties. As a general rule, the fence or
wall must be installed within 60 days after the requirement is
first imposed, unless a longer period of time is allowed by reason
of extenuating circumstances. These circumstances may include the
cost of demolishing any existing fence or the installation cost of
the new fence.
(An unrelated amendment also being accomplished as part
of this ordinance is the addition of a sentence in subparagraph (3)
to establish a specific time limit for relocation and enclosure of
outdoor trash containers located within the commercial zoning
districts.)
Section 2 of the proposed ordinance would allow the owner
of a residential site to apply for a special permit to install the
higher fence. This permit is similar to the special fence permits
now being issued for sound walls along arterial streets, except
that the fencing in this instance would only be allowed along rear
and interior side yards, rather than front yards. This provision
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has been included to cover a situation where, for one reason or
another, the higher fence is not installed by the owner or occupant
of the adjacent commercial property. In such event, a totally
independent process for installation of a higher fence is available
to the owner or occupant of the residential property.
The amendment is intended for application to existing
developed properties as well as newly constructed projects. In
other words, if an existing fence is determined to be inadequate to
mitigate noise or other adverse impacts of commercial activity upon
adjacent residential sites, the City may require that such fence or
wall be upgraded with respect to both material and height in order
to mitigate the impacts. The determination as to whether an
existing fence must be totally replaced or merely improved would be
made on a case by case basis. _ I
E
Saratoga City Attorney
ORDINANCE NO. 71.
AN ORDINANCE OF THE CITY OF SARATOGA
AMENDING SECTIONS 15- 19.020(f) AND 15- 29.010
OF THE CITY CODE CONCERNING HEIGHT OF
FENCES SEPARATING COMMERCIAL AND
RESIDENTIAL DISTRICTS
The City Council of the City of Saratoga hereby ordains as follows:
SECTION 1: Subsection 1: - 19.020(f) in Article 15 -19 of the City Code is
amended to read as follows:
"(f) Screening, landscaping and fencing.
(1) Where a site is adjacent to an A, R -1, HC -RD, NHR, R -M or P -A
district, a solid wall or fence six feet in height shall be located
along the property line between the two districts, except in a
required front yard, and an area five feet in depth adjoining such
property line shall be landscaped and permanently maintained with
plant materials suitable for ensuring privacy, screening
unsightliness and insulating adjacent properties against noise.
(2) Open storage of materials and equipment shall be permitted only
within an area surrounded and screened by a solid wall or fence
(with solid gates where necessary) not less than six feet in height;
provided, that no materials or equipment shall be stored to a height
greater than that of the wall or fence.
(3) All outdoor trash containers and garbage areas shall be fully
enclosed by a solid wall or fence and solid gates of sufficient
height to screen the same from public view. No trash or garbage
containers shall be placed or kept within twenty -five feet from the
property line of any site occupied by a dwelling unit. An owner or
occupant of a commercial establishment shall comply with the
\� requirements of this Paragraph within sixty days after receiving a
d" directive from the City to do so.
(4) e Notwithstanding any other provision contained in this Subsection
(f), the Planning Director or the Planning Commission may require
the installation of a solid fence or wall up to eight feet in height
along any property line that abuts a residential district, upon a
determination that such fence or wall is necessary to mitigate
noise or other adverse impacts of the commercial activity upon the
residential use. In the case of an existing commercial
development, such fence or wall shall be installed within sixty days
after the requirement is imposed by the Planning Director or, the
Planning Commission, unless a longer period of time is allowed by
the Director or the Commission by reason of extenuating
circumstances, including, but not limited to, the installation cost
of the new fence or wall, or the value of any existing fence or wall
to be demolished, or the cost of removing any existing fence or
wall.
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(5) Required pedestrian open spaces, front yards and side yards, and
not less than fifteen percent of any parking lot area, shall be
completely landscaped and permanently maintained.
(6) No credit shall be given against any landscaping or open space
requirement imposed by this Article by reason of adjacent public
parking facilities or public rights -of -way.
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7� Whenever screening or landscaping is required by the provisions of
this Article, or as a condition of any project approval, the owner or
occupant of the property shall keep and maintain such screening
and landscaping in good condition and repair.
(8) Except as otherwise provided in this Subsection (f), fences, walls
and hedges shall comply with the regulations set forth in Article
15 -29 of this Chapter."
SECTION 2: A new Paragraph (h) is added to Section 15- 29.010 in Article 15 -29 of
the City Code, to read as follows:
"(h) Fencing adjacent to commercial districts. The Planning Director may
issue a special permit to allow a fence up to eight feet in height where such fence is
installed along a rear yard or interior side yard of a residential site which abuts a
commercial district. The Planning Director may impose such conditions as he deems
appropriate to mitigate any visual or other adverse impacts of the fence, including,
but not limited to, requirements with respect to the design and materials of the
fence and landscape screening. Applications for a special permit under this
Paragraph shall be filed with the Planning Director on such form as he shall
prescribe, and shall be accompanied by a processing fee in such amount as
established from time to time by the City Council."
SECTION 3: If any section, subsection, sentence, clause or phrase of this
Ordinance is for any reason held by a court of competent jurisdiction to be invalid or
unconstitutional, such decision shall not affect the validity of the remaining portions
of this Ordinance. The City Council of the City of Saratoga hereby declares that it
would have passed this Ordinance and each section, subsection, sentence, clause and
phrase thereof, irrespective of the fact that one or more sections, subsections,
sentences, clauses or phrases may be held invalid or unconstitutional.
SECTION 4: This Ordinance shall be in full force and effect thirty days after its
passage and adoption.
ssssss
The above and foregoing Ordinance was regularly introduced and after the
waiting time required by law, was thereafter passed and adopted at a regular
meeting of the City Council of the City of Saratoga held on the day of
, 1990, by the following vote:
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AYES:
NOES:
ABSENT:
ATTEST:
CITY CLERK
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MAYOR