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Home My WebLink About09-23-2010 SUPPLEMENTAL COUNCIL AGENDASASCC Senior Center 23- Jun -10 ($) Proposed 2010/11 Act/Fcst Actual 2009/10 2008/09 Actual Actual 2007/08 2006/07 SASCC Adult Care Center Proposed 2010/11 Act/Fcst 2009/10 Actual Actual Actual 2008/09 2007/08 2006/07 Revenue Revenue Grants, Donations, Fees 104500 76500 Grants, Donations 54200 50156 Fund Raising Revenue 14379 8850 Fund Raising 11800 7000 Programs and Classes 56220 41320 Member Fees 172000 172000 Special Events Revenue 5750 8000 Special Events Revenue 0 0 Other Income 1200 1000 Other Income 4000 4000 Total 182049 135670 138000 109000 110000 Total 242000 233156 219000 209000 247000 Direct Costs Direct Costs Grants, Donations, Fees 4000 3500 Grants, Donations 6200 5649 Fund Raising 3450 2100 Fund Raising 2800 700 Programs and Classes 28495 19055 Programs and Classes 23700 24300 Special Events 2200 2105 Special Events 200 0 Other 0 0 Other 0 0 Total 38145 26760 Total 32900 30649 Gross Margin Margin Grants, Donations, Fees 100500 73000 Fund Raising 10929 6750 Programs and Classes 27725 22265 Special Events 3550 5895 Other 1200 1000 Total 143904 108910 Total 209100 202507 Operating Expenses Operating Expenses Payroll and Benefits 136668 142875 Payroll and Benefits 201020 220469 Insurance 6756 6768 Insurance 6767 6768 Maintenance /Repairs 2500 4550 Maintenance and Repairs 800 700 Marketing and Advertising 8705 10830 Marketing and Advertising 6325 6350 Administration 7400 9500 Administration 8175 10025 Total 162029 174523 Total 223087 244312 Total Costs /Expenses 200174 201283 203000 167000 167000 Total Costs /Expenses 255987 274961 261000 227000 244000 Operating Margin -18125 -65613 -65000 -58000 -57000 Operating Margin -13987 -41805 -42000 -18000 3000 Notes: Grants include $30K matching grant BAP = $3K, Garba = $4K, Yard Sale = $2K, Shredit = $2K Exercise class = higher fees, higher costs = same gross margin SASCC Financial Summary- Jul 09 - Jun 10 SENIOR CENTER Jul -Jun Total Yr 2010/2011 Revenue Actual Budget % Budget Grants, Donations, Fees 100449 76500 131% 104500 Fund Raising Revenue 10626 8850 120% 14379 Programs and Classes 45070 41320 109% 56220 Special Events Revenue 5132 8000 64% 5750 Other Income 1200 1000 120% 1200 Total 162485 135670 120% 182049 Direct Costs Grants, Donations, Fees 12192 3500 348% 4000 Fund Raising 3378 2100 161% 3450 Programs and Classes 22923 19055 120% 28495 Special Events 4370 2085 210% 2200 Other 0 0 0% 0 Total 42863 26740 160% 38145 Gross Margin Grants, Donations, Fees 88257 73000 121% 100500 Fund Raising 7248 6750 107% 10929 Programs and Classes 22155 22265 100% 27725 Special Events 762 5915 13% 3550 Other 1200 1000 120% 1200 Total 119622 108930 110% 143904 Operating Expenses Payroll and Benefits 140006 142875 98% 136668 Insurance 5885 6768 87% 6756 Maintenance and Repairs 1816 5350 34% 2500 Marketing and Advertising 9606 10150 95% 8705 Administration 10066 9500 106% 7400 Total 167379 174643 96% 162029 Operating Margin -47757 -65713 731% -18125 Notes: Checking Investmt Cash Balance at the end of June 2009 21292 682275 $703,567 Cash Balance at the end of June 2010 23923 594567 $ 618,490 Difference 585,077 Cash used from Operations S (91,700) Investment Income $6,623 Investment loss in June 2010 $ (19,000) Current Investment Allocation Cash 228314 Equities 366253 594567 ADULT CARE CENTER Revenue Grants and Donations Fund Raising Member Fees Special Events Revenue Other Income Total Direct Costs Grants and Donations Fund Raising Programs and Classes Special Events Other Total Margin Jul -Apr Total Yr 2010/2011 Actual Budget % Budget 57947 50156 116% 54200 8324 7000 119% 11800 168102 172000 98% 172000 0 0 4000 0% 4000 234373 233156 101% 242000 6815 5649 121% 6200 1941 700 277% 2800 23651 24300 97% 23700 100 0 0% 200 0 32507 30649 106% 32900 Total 201866 202507 100% 209100 Operating Expenses Payroll and Benefits Insurance Maintenance and Repairs Marketing and Advertising Administration Total Operating Margin 214497 220469 97% 201020 6768 6768 100% , 6767 1151 700 164% 800 4510 6350 71% 6325 9129 10025 91% 8175 236055 244312 97% 223087 -34189 -41805 82% -13987 SASCC GRANT PROPOSAL DEADLINE CALENDAR 2010 PROPOSAL FOUNDATION REQUEST REQUIRED STATUS DATE DATE CONTACTS CONTACTINFO AMOUNT REPORT ADDITIONAL INFORMATION APPLICATION ORGANIZATION NAME AMOUNT FORMAT SENT TO SENT TO RECEIVED DEADLINE DEADLINE SASCC ORG 2010 REQUESTS. August 1, 2010 The Health Trust- Health Partnership Grant $25,000+ LOI no longer than 2 paces Draft sent 7/14/10 Justine Choy, Program Officer 2105 S. Bascom Ave., Suite 220, Campbell, CA 95008 879 -8431 ustinec O healthlrusLor At least 30 days in advance Tile Health Trust- Event $5,000 Application of event Grants 6 -8 Meeks prior to event Oakland A's Community Fund $5,000 Application 7000 Coliseum Way, Oakland, CA 94621 No Deadline Kaiser Permanente $25,000 L01 no longer NCAL- CB- Proarams0M.ora C u pity Benelit Program than 2 pages August 9, 2010 Gellert Foundation TBD Application and — clellenfoundation.ora Proposal August 27, 2010 The Valley Foundation $10.000 LOI — .vallev.ora November 30, 2010 Stella B. Gross Charitable $5,000 Proposal Trust No Deadline The California Wellness TBD L01 no longer hltpl /www.tcwf.org/gants_proLtra Foundation - Healthy than 2 pages n1 /indes.hun Aging Initiative TBD Kiavutis Club Which Club and how are giants made TBD Sobrato Must take ebgibility quiz rust, then Foundation will send appropriate application TBD Healthy Neighborhood Need to call - Venture Fund cannot find into on website regarding grant or funding 2011 REQUESTS - January, 2011 Saratoga CG & CDBG $35,000 Application Jan. 20th Cynthia McCormick 408- 868 -1230 Form and emccormick @saratoga.ca.us Supplements lV W lV.]81 J41ga.Ca.ati With attachments to be submitted electronically. February, 2011 Campbell CDBG $5,000 Application Feb. 9th Feb. 13th March 2011 (At least 30 days before May Board Meeting on 3rd Thursday) Saratoga Rotary Charitable Foundation $5,000 Application - can apply online. Grants made for capital needs or one — .saratogarotary.org, charitableloundation ®saratogarotary.or 9 time special project Donations for City Fund Match starting May 19 2010 Name Date Amount Source Notes 05/24/10- 06/24/10 550.00 cks ACC Donation June 2010 Appeal 06/01/10 - 09/13/2010 9,518.00 See Attached Appeal WOMEMMM 6/23/10 2,000.00 cks Appeal & Dorothy Fund Appeal Sponsor 6/22/10 10,232.00 cks & cc Appeal Sponsor BAP Sponsors 6/2/2010 - 08/24/10 4,535.00 cks BAP SASCC Donations 05/19/10 - 08/17/2010 3,341.00 cks Donation Memorial Donations 6/29/2010 - 009/13/10 1,620.00 cks Memorial Donation Shred -It 05/21/10 - 08/11/10 430.65 cash & cks Shred -It Parking Lot sale 8/18/10 4,110.00 cash & cks Parking Lot sale 8/18/10 50.00 Ck Dorothy Fund Saratoga City Match Fund 8/20/10 30,000.00 ck Grant Total 66,386.65 9/22/2010 9:37 AM SASCC Calendar of Events 2010-2011 Line Up Date July August September October November December January February March April May June 2 1 Hi h Tea 1 BB tioppino 2 Concert Pasta Feed 3 Pasta Feed Walkathon Chinese New Year 4 Holiday Reception Theatre Party Fiesta Day Fiesta Day (Will Fashion Show Pledge/ Walkathon 6 Health Fair Mother's Day Mustard Fair /Pane Brkfst Father's Day S Dandia St Patty's Dinner c Garage Sale ul Chinese NY WL Volunteer reception Volunteer Appreciation it Holiday Reception 12 Luau t RBQ 1 Ice - Cream /Grand parents 1 Julv 4 events 16 Outdoor Movie 17 St Pat's ?? Pancake /Mus tard Festival 18 Ice -Cream G- Parents Health Fair t Hoellown 20 Concert 21 22 2 z z 26 27 Luau 28 29 '0 '1 Garage Sale Event nets $500.00 -2000 Event nets over $2,000 Break even or less than $500 Underlined indicates raffle Page 1 AARP Driver Safety Seminar Room Q1 Q2 Q3 Q4 Year Total Oak 22 22 Acrylic Painting Saunders 52 193 140 191 576 Advisory Meeting: ACC Fireside 12 7 17 36 Advisory Meeting: Senior Center Oak 10 10 Art History Oak 48 144 98 44 334 Arthritis Saunders 8 8 Awareness /Movement Class /Feldenkrais Fireside 19 36 26 0 Ballroom Dancing Saunders 37 26 25 0 BBQ: 4th of July Annual BBQ Saunders 61 61 Beading Class Magnolia 24 23 31 78 Beginning Bridge Saunders 23 23 1 46 Bingo Saunders 21 21 Blood Pressure Health 2 2 4 Blue Ribbon Committee Magnolia 10 10 Book Review Magnolia 0 0 Bridge Lessons Saunders 0 Bridge, Cards, & Games - Mon & Thurs Saunders 321 325 265 249 1 1160 Caregivers Support Group ACC 24 24 18 23 89 CarFit Program Off Prem 18 10 28 Chronic Disease Workshop Off Prem 4 4 Combo Exercise Saunders 282 266 364 267 1179 Committee Meetings (Fund Dev., BAP) Magnolia 37 32 71 29 169 Computer Club Oak 8 21 29 9 1 67 Computer Gurus Oak 17 17 Computer In House /Lab. Oak 44 35 81 69 229 Conversational Spanish Fireside 17 17 Counseling Session Health 4 3 13 20 Digital Camera (Mike Story Group) Oak 51 11 62 Drumming, Tai Chi, & Yoga Saundersi 0 Fall Prevention Off Prem 2 2 Fifty Five Alive Driving Oak 64 34 40 68 206 Finance Comm. Fireside 0 Fitness N Fun Saunders 1037 887 1131 968 4023 Golf Off Prem 165 165 180 195 705 Gourmet Explorers Off Prem 1 0 Great Decisions Magnolia 99 64 163 Halloween Party Saunders 0 Hearing Screening Health 5 4 9 5 23 HiCap Health 2 1 4 7 Holiday Party Saunders 52 52 How To Draw 1 & 2 Saunders 37 110 26 173 How To Draw 2 & 3 How to Draw3 only in April Saunders 77 10 87 Ice Cream Social Saunders 0 Line Dancing Beginners Saunders 25 35 60 Line Dancing -Inter Saunders 237 250 318 305 1110 Line Dancing- Practice saunders 34 34 Line Dancing - Social Saundersi 47 54 39 48 188 Lip Reading: Beginning Oak 55 106 69 230 Lip Reading:Advanced Oak 20 1 20 Mah -Jongg Saunders 147 99 102 55 403 May Day saunders 7 7 Memoir Writing Magnolia 1 34 64 58 64 220 Mental Fitness Fireside 1 37 37 Money Matters Magnolia 0 Movies Fireside 30 4 66 65 165 New Member Orientation Fireside 13 8 10 1 32 Pancake Breakfast saunders 162 162 Podiatrist Health 0 Presentation: Balance Magnolia 9 9 Presentation: Nutrition Oak 17 17 Presentation: Relay for Life Fireside 5 5 Presentation: Senior Living saunders 11 11 Quilting Magnolia 1 75 67 73 69 284 Saratoga Traders Magnolia 33 18 26 31 108 SASCC Board Magnolia 34 22 42 35 133 Social Group Fireside 139 101 155 162 557 St. Patrick's Lunch /Dinner Saunders 85 85 Tai Chi Chih /Qigong Off Prem 1 12 16 28 Tap Dancing Off Prem 12 12 Tax Assistance Oak 111 35 146 Trip: Gilroy Off Prem 181 18 Trip: Red Hawk Casino Off Prem 23 23 Trip: Homblower Off Prem 36 36 Vision Screening Health 0 Volunteer Reception Saunders 108 108 Wednesday Lunch Saunders 679 408 658 703 2448 Westhope Church Line Dancing - Doris Saunders 0 Yoga I Saunders 44 43 62 149 Zumba Gold Saunders 0 Total 16533 BAP Sponsor Levels Platin'um Sponsor -i, $4K Gold Sponsor Y $2K Silver.Sponsor $1 K Bronze Sponsor _ _ _ $500.00 -yes -- -yes -Yes _ -- - co m z 0 ,i TflRw III � v J G� �AaIINA1VOG SASCC optional one page ' ! yes `- Yes - ._..._) I _..yes..__.._._i.__- -yes -- -yes -Yes _ -- - optional ; half page yes I yes i yes yes i yes no i + _ optional..__._'_ qtr page _;..._._..- ._yes ._... - - - - - yes - -- i- no, -'- - no no optional ......... + biz card ... - yes -- -..- _ - - -- ._ . _ _ _ yes i no i _.._._ _ _ -. __J .- --------- _ yes I no i no A division of Saratoga Area Senior Coordinating Council (SASCC) "Helping maintain abetter quality of life for the less independent elderly and their families. " J L rI Respite Resources Renewal Reputation • Proven over 22 years. • Individualized strength based activities. • More affordable and beneficial than you might think. • Convenient to all the West Valley Communities. • Call, email or drop by to discover how you CAN restore balance in your circle of care! F 91 SARATOrA 19655 Allendale Avenue, Saratoga, CA 95070 AMUCAM Phone: 408 - 868 -1262 Fax: 408 - 868 -9546 dw Website: www.sascc.org —E,ggs about the Saratoga gduft Fare Center— Q: What is the Adult Care Center (ACC)? A: The Adult Care Center is one of the two program divisions of SASCC and one of Saratoga's "best kept secrets." The ACC provides a structured activity program for less independent adults in Saratoga and the West Valley Area. Activities include music, table games, word games, adaptive exercise, and art. Also included daily are two snacks, and a freshly prepared lunch. Equally important is the respite resources and support we provide to families and caregivers. For our monthly activities and menus please go to our website: sascc.org under "ACC Calendars." Q: How often is the ACC program open? A: We are open Monday through Friday from 10:00 a. m. to 3:00 p.m. We have extended care hours available to support family caregivers who are working. Q: Who can come to the program? A: Older adults who have physical or cognitive limitations, and those who are at risk for social isolation due to limited mobility. Often individuals living in Board and Care Homes or skilled nursing facilities attend our program to supplement minimal activities offered in those care settings. A completed physician's report is required for enrollment. Q: How can I enroll my family member? A: We encourage families interested in our program to come and view the program and schedule a time for their family member to come for a "visit day." This gives the potential participant the opportunity to meet other participants, join in the conversation, activity, and lunch. The visit day to our program is complimentary and offered at no obligation. An admission's agreement and admission packet must be completed prior to admission. We have a two -day a week minimum. Q: Do you have drop -in program? A: No. Families and participants are encouraged to pick set days based on the activities that appeal to them most. Priority is given to families already enrolled in the program to add more days to their attendance schedule as spaces become available. We do maintain a waiting list. Q: How much does the program cost? A: There is a fee of $60.00 per day to attend the program. This includes snacks, meals, and five hours of structured, supervised and supportive activities. At $12.00 an hour this is an affordable alternative to in -home care which starts at $18.00 an hour (for a set minimum of hours) and goes up from there. A fee reduction form can be submitted for those on a limited income. Scholarships are available for those with no source of income. —For more information about our program services, please contact Amy Leeman, M.S., Social Services /ACC Division Manager at (408) 868 -1262 or Susan Huff, Executive Director at (408) 868 -1255. — SASCC REPORT TO CITY OF SARATOGA EXHIBIT "E" July, 2010 for FY 2009 -2010 PART ONE. INFORMATION 1. Membership Information a. The resident breakdown of current July SASCC membership is as follows: Saratoga 427 69% San Jose 69 11% Los Gatos 58 9% Cupertino 11 2% Campbell 17 3% Monte Sereno 9 1.5% Misc. 29 4.5% Total 620 We are ahead YTD in SASCC membership by 4 %. Our efforts are ongoing in the development of new programs and recruitment plans in order to grow our membership base. This year our members received 5 renewal reminders by mail in addition to reminders at every gathering possible. We continue to request email addresses in order to communicate to our members, and have reached a number over 200 which merits the beginning of this program. b. The ethnic distribution of current SASCC membership remains seriously underdeveloped due to lack of data volunteered from new and renewed members. Caucasian: 385 Asian: 44 Hispanic and African American: 6 We are working closely with the Indian Community Center to find ways to collaborate and share programs through their network. 2. Reports a. Programs offered and attendance for 20o9 -10 all four quarter reports are attached. Overall senior center attendance has actually increased by 1% in spite of economic challenges and older adult program changes. b. We have offered 16 new programs, each on a trial basis. Some were very successful and some were cancelled due to lack of interest. We will be sending out a new survey in September and we continue to compare offerings with other centers. Our total activity offerings have jumped from 44 to 63 to 70 in three years. State budget cuts have created a challenge with the elimination of funding for the Older Adult classes. A great many of our seniors have become accustomed to the free classes that we have offered through these programs and will be difficult to maintain our attendance with resultant drops. The benefit is that we can now offer member vs. non- member fees to encourage seniors to join SASCC. The highest attendance has been Fitness and Fun in the Saunders Room, but these numbers are declining somewhat directly related to the change in cost due to West Valley College cuts. • Wednesday lunch continues to grow with an increase in over 200 from last year. This program is vital for the social aspect of our local seniors. • We have restructured all of our fees to a percentage split with instructors. We are also strongly urging membership, and charging more per class if they truly will not join. We continue to offer services for free as well. • We are not currently utilizing outside facilities for our programs, but frequently work with the Recreation department when we require more space or require a room allowing for higher capacity for a specific event. c. Outreach: ■ We offer monthly hearing and blood pressure checks. At least once per month we have a health- related presentation for the Wednesday lunch. ■ We are planning our Community Flu Shot and Health Fair on November 6. I have submitted 2 grant proposals for this event and hope to have increased attendance. ■ I am involved when time permits with both the Health Trust and Senior Center Director Collaborative. ■ We will host the Senior Roundtable once this FY. ■ We are working on a collaborative with the Indian Community Center. ■ I am halfway through two grants for care management. ■ We are expanding our presence and information about the ACC on our website ■ Working with an Eagle Scout group to develop Facebook presence. We have a Communications Committee headed up by one of our new board members. Email marketing, splashes and reminders will be of first priority. We are focusing our ACC committee on marketing for ACC. Our Business Alliance Program, something that we had hoped to kick off in 2009, was successfully launched at the end of April. This program has brought in over $12K and is going strong. It provides not only funding for our programs, but is an excellent networking tool as well. Senior Gleaning collaboration trial begins August 2010 d. Adult Care Utilization FY 2009 -10, the Adult Care has served 44 unduplicated participants. City of residence representation is as follows: Saratoga 24 San Jose 7 Campbell 4 Cupertino 0 Sunnyvale 3 Santa Clara 1 Los Gatos 3 Mountain View 1 Monte Sereno 1 Los Angeles 1 Of those participants, ethnic representation is as follows: Asian 1 E. Indian 1 African American 2 White 40 Income data for those participants is as follows: Scholarship will have 2 partials in the next month A 11 B 4 C 8 D 9 E 12 Total number of Low %Mod Income 32 Total number of Low Income 21 Total number of Extremely Low Inc 11 e. Financial Reports Pending final figures from Morgan Stanley. 09 -10 Variance available 10 -11 Budget attached PART TWO. MEASURABLE OBJECTIVES 1. Membership Information a. The number of paid individual memberships for SASCC as of June was 603; July 15: 620. We are above last year (YTD) and anticipate reaching over 70o by end of fiscal year. b. The ACC is currently carrying a level of 85 participant -days weekly. The average over the fiscal year has been similar to current. c. There are vacancies, and 3 current participants are out with family for the summer and scheduled to return. Twenty participants have left the program, g of those deceased with the remaining declined to a level no longer appropriate for our program. We have confirmed with other providers that census counts are down overall in similar programs. 2. Programs and Services a. In FY og -lo we have had over 1 dozen break even or fund- raising events, the most successful being the Dandia, Parking Lot Sale, Health Fair, Holiday Concert and Pancake Breakfast. b. We will be having a Health Fair and Flu Shot event in November. c. We offer hearing, blood pressure checks through an RN and staff, Managing Life Changes and podiatry. Our podiatrist works strictly out of her home and we refer to her as requested. This year we continue to offer a wonderful variety of health - related workshops including but not limited to vision, stress, arthritis, and memory. d. We have offered more than 70 classes and or ongoing member activities this year in the Senior Center with consistent /ongoing offerings running at approximately 38. e. Our ACC offerings change daily and span a variety of over 50 unique activities every month, plus repeats of favorites. Vital to our program is the Caregiver Resource Meeting which provides education and support to our families. f. Within all of SASCC's programs we serve over loon unduplicated clients per year g. The Outlook is published 12 times per year and is sent to each member household, plus a comp /resource list of loo. FUND DEVELOPMENT 1. Draft Calendar of Events To be further developed with new committee 2. BRTF Networking and go -to team 3. BAP 4. Grants See spreadsheet 5. Bi- annual appeal 6. City match (met, see attachment) 7. Shredding 8. Snack Shack BUDGET DISCUSSION 1. Approved by board in July. Includes • Higher ACC fees offsetting lower attendance, with of course higher revenues as we approach targets • Staff reductions in both programs • BAP: 6K • Dandia: 5K • Yard Sale: 4K • Matching 3oK from City of Saratoga • Already met match target on July 16 • 39K and 4K grants from City • Appeal letter at same level as o9 -10 • Shredding at 2K (assuming same City large destruction) • Adjusted /increased fees in Senior Center • Lowered food cost • Ratio and on -call staffing Not included • Higher ACC attendance • A large event TBD in Fall of 2011 • Working grants • Boutique openings in ACC during the holidays and a trial of Saturdays • As yet undeveloped fundraisers from newly created Fund Development Committee • ICC upside of members and program fees • Offset of donated supplies from OLFV • Snack shack to start September 2010 • Two grants to bring care management services into our programs ATTACHMENTS BAP donation levels Calendar of fund raising events Grant proposals 2010 -11 3oK City Match spreadsheet Senior Center attendance and utilization FAQ for Adult Care 20io -ii Budget