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Home My WebLink About08-25-1983 CITY COUNCIL AGENDAr �y AGENDA BILL NO: DATE: August 25, 1983 DEPARTMENT: Maintenance CITY OF SARATOGA Initial: Dept. Head C i ty City Mgr SUBJECT: Montalvo Center for the Arts - "The Great Montalvo Griffin Chase" Issue Summary The City has been contacted by Montalvo Center for the Arts for permission to hold a 10 K Race in Saratoga on October 30, 1983 at 9:30 a.m. The race course is on City streets with the exception of a small loop which lies in an incorporated area. The race sponsors are expecting approximately 300 participants. Recommendation Authorize race to be held on October 30th with the stipulation that the sponsors of the race will provide the City with proof of liability insurance naming the City as an additional insured, will coordinate reserve officers if needed at their own expense and will be responsible for clean -up of all race related debris along the entire race course. Fiscal Impact None Exhibits /Attachments Race request letter. Map of race course. Council Action 9/7: Approved on Consent Calendar 4 -0. 0 /0"Monm o Center for 6e A P.O. Box 158, Saratoga, California 95071 Telephone (408) 867 -3421 I August 23, 1983 Mr. David Moyles, Mayor City of Saratoga 13777 Fruitvale Avenue Saratoga, Ca.95070 Dear Mayor Nioyles : �'t' AU G 2 41983 EXECUTIVEDIBECTOR — --- Ga "rdinerR--irfcEauley The Board of Trustees of Montalvo would like the permission of the Council to conduct a 10K Race on Sunday, October 30th, at 9:30 a.m. I am enclosing a map indicating the route of j5 the race. , /11 We appreciate your consideration of this matter and look forward to hearing from you. Sincerely, Charlotte Wendel Development enclosure -r ep a MONTALVO 10K , October 30, 1983 9:30 a.m. THE GREAT MONTALVO GRIFFIN CHASE isk C OVYSC usiv�oJ aiYt- roaLok a}� ? =� bra wA. o+ 1 nww 1— ��-ttir c.ew►�sle�iv,� -t1�G �v� iOeP GON�'iKbp. up t M� �� 11 �o -E <�ic 1►�„ e p e e s itc tome. 1 aww CITY OF SARA K)GA � Initial: AGENDA BILL NO. Dept. Hd. DATE: 8 -22 -83 C. Atty.� DEPARTMENT Mg- . Admin. Services C. ------------------------------------ - -- - -- d SUBJECT: Award of Contract - Quito Area Storm Drain Project Issue Summary The Quito Area Storm Drain Project is an approved Capital -Improvement activity for FY 1983 -84 funded with HCDA monies. On Aug. 19, 1983 the City received 5 bids for the project. The apparent low bidder is Earnes.tPestana, Inc. of San Jose with a bid of $86,714.00. The project will add underground storm water systems to five locations within the Quito Area of the City. The Engineer's estimate for the work was $83;165. Recommendation Award the contract for Quito Area Storm Drain Project to Ear.nest'7Pestana, Inc. of San Jose for the bid amount of $86,714.00. Fiscal Impacts This project was approved in the FY198.3 -84 Capital Improvement Budget utilizing HCDA funds and can be accomplished within that amount budgeted. Exhibits /Attachments 1. Bid Summary 2. Background Report to the Mayor and City Council. Council Action 9/7: Mallory /Clevenger moved to award contract to Pestana in amount of $86,714.00. Passed 4 -0. City of Saratoga Community Development Department DATES -19�1983 BID SUMmARY� TIME: 10 :00A.M. Sheet i of ;Z PROJECT QUITO FPM zZe4I1f! PkolzeCT Ervrs: E5111a7e 1�wesz Oeyzanq Mission Ppe /i4G PaCi,rlc 11nOler,yro PI;7ZZO Cais�rgclia� ,e tion Quantity it nit is Amount lit Amount nit Price Amount it Amount it Price Amount 1. 12 S 96 1, F, 26.40 10,454.46 39. /s 44¢ 00 30,60 //,890.00 31,4 12,454,2 39.sc /5,64Z. oo 2. 15 .590 L.F. 30.25 /7, 847.50 30.0 / 7,700-00 40 23,S00-010 39.00 Z3.010.00 4400 Z4, /96.00 3-;.00 26,295.60 35.00 21,525.00 44. &, 27 060. 42.10 -2-5,.-89,1.50 41. 25 Z 15.00 4', Z4 R. 0, , ,z,j $ 1. F. 3a-f 9,817-50 4,340 .O 10'965 9 13 489_ SO 4Z /D, 710.00 $, Card gq5ln € Curb i,6s4 18, !-50,00 1300 14 307.00 1,585 17,435.00 2,186 Z3 986.00 /,7,00 18 200.00 6, Ea. /, /OO .6,60CLoc 1,130 6 780. OC /,O5 6, 300. 00 Boo ,800.002 4 ,s3 15,340.00 Zola 1,4W&M O f did : '83164.46 86 7/4.00 X101 830. �fflO3, 9Z5. Z /04 75 7. 00 I/ tiIEINVORANDt1,NJI uguw @9 O&UMAU004 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 (408) 887 -3438 TO, Mayor and City Council DATE: August 8, 1983 FROM: Housing and Community Development Coordinator , c/c meet Sept. 7 1983 SUBJECT: Quito Area Storm Drain(s) Project The City Council approved the inclusion of the Quito Area Storm Drain Project within the HCDA Community Development Plan for 1982 -83 and subsequently the Fiscal Year 1983 -84,.. Capital Improvement Budget. This HCDA Funded activity will provide new storm drain systems and connections adjacent to existing systems at five locations within the Quito Area: 1) Paseo Presada (Devon to Paseo Lado) 2) Paseo Presada (McFarland to Devon) 3) McCoy (Carrick to Berwick) 4) McFarland (Montrose to Devon) 5) Devon (McFarland to Quito Road) Project costs on this activity have been kept low by completing project design in house. The City Engineering Technician II, Erman Dorsey completed all design and plan work. Construction inspection will also be done by the City Staff. The low bidder Ernest Pestana, Inc. of San Jose, submitted a bid of $86,714. This amount exceeds this Engineers' Estimate by $3,549. (4.2%) and is therefore recommended for approval. CITY OF SARATOGA Initial: AGENDA BILL NO: Dept. Head DATE: August 31, 1983 City Atty DEPARTMENT: Maintenance City Mgr SUBJECT: Community Footrace and Eighteenth Annual Fall Parade Issue Summary The City has been contacted by the Saratoga Chamber of Commerce and Pacific Valley Bank, (sponsors of the Footrace) requesting permission to hold the Eighteenth Annual Fall Parade and Community Footrace on Sunday, September 18, 1983. The Footrace will be held between 9:00 and 10:00 a.m. and will involve a temporary closing of Big Basin Way at the start of the race. The Parade will be held between 2:00 and 3:00 p.m. and will cause the closure of Big Basin Way and the closure of Big Basin Way and Saratoga - Sunnyvale Road intersection while the Parade passes through. The City Council has the authority to close City streets for the Parade but must request permission from the State of California Transportation Department and the California Highway Patrol to close Big Basin Way (State Highway 9) and the intersection of Big Basin Way with State Highway 85. Recommendation 1. Authorize the closure of Allendale Avenue, Fruitvale Avenue and Saratoga Avenue as necessary for the Parade route between 2:00 and 3:00 p.m. 2. Approve the route of the Footrace. 3. Approve Resolution No. requesting the State Department of Transportation to allow closure of State Highway 9 temporarily between 9:00 and 10:00 a.m. for the Community Footrace and between 2:00 and 3:00 p.m. for the Parade as well as the closure of the intersection of Highway 9 and Highway 85 for the Parade to pass through. Staff will follow through to notify the California Highway Patrol, Caltrans, Sheriff's Department and the Fire Department. Fiscal Impact None. The Saratoga Chamber of Commerce and Pacific Valley Bank will cover all charges for additional reserve deputies to handle the traffic control. Exhibits /Attachments Resolution No. Map of Community Footrace and request letter. Map of Parade route and request letter. Map showing traffic detour route. Council Action 9/7: Approved Resolution 2087 on Consent Calendar. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA REQUESTING PERMISSION FOR TEMPORARY CLOSURE OF STATE HIGHWAY ON SEPTEMBER 18, 1983 WHEREAS, the Saratoga Festival and Parade Committee has yearly sponsored the Annual Fall Community Race and Parade in the City of Saratoga, and WHEREAS, the Community Footrace has been scheduled for Sunday, September 18, 1983 between 9:00 and 10:00 a.m., and, WHEREAS, the Eighteenth Annual Fall Parade has been scheduled for Sunday, September 18, 1983 between 2:00 and 3:00 p.m., and. WHEREAS, the Santa Clara County Sheriff's Office has been advised of the race and parade route and is planning to take the proper traffic control measures to insure the safety and expeditious movement to the traffic and oversee the safety of the participants in the Parade, and WHEREAS, the City Council has annually endorsed the Fall Footrace and Parade and is aware of the precautionary measures that have been undertaken and does sanction the Eighteenth Annual Fall Footrace and Parade; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga does hereby request permission of the State Department of Transportation to allow Big Basin Way (State Highway 9) to be closed and traffic to be detoured on September 18; 1983 as needed between 9:00 and 10:00 a.m. and again between 2:00 and 3:00 p.m. between the junction of Highway 85 and Fourth Street and to permit closure of Highway 85 at Highway 9 as the Parade passes through this intersection. The above and foregoing resolution was passed and adopted by the ,City Council of the City of Saratoga at a regular meeting held on day of , 1983 by the following vote: AYES: NOES: ABSENT: ATTEST: City Clerk Mayor �, 2 MILES- Ca.C�aoratd Mcayurao~7`) =RA 0 v� 9fx'th Annual 5arato�a �ommurn'u�`roott�cg SPONSORED BY PACIFIC VALLEY BANK DATE: Sunday, September 18, 1983 - - -- Starts 9:00 A.M. COURSE: 6.2 miles, (10,000 meters). Start in middle of Saratoga Village--- - finish at Wildwood Park, Saratoga. Two tough hills of paved course. ENTRY'FEE: $6.00 must be submitted tZ September 12, 1983 and you will receive an attractive T -shirt on race day. -OR- $3.00- Race Day Registration- No shirt All entries have chance at all awards listed below. MAKE CHECKS PAYABLE TO: Saratoga Community Footrace ...... (Tax Deductible donation to West Valley College Track Team) DIRECTORS: Bill Campbell, George Wightman SEND ENTRIES TO: Bill Campbell c/o West Valley College 14000 Fruitvale Ave. Saratoga, Ca. 95070 QUESTIONS ?: Call Bill Campbell: 353 -1843 AWARDS- PRIZES: 1. Plaques to 1st male finisher, 1st female finisher and 1st male and female Saratoga residents. 2. Free drink. 3. Attractive Historical Certificate. 4. Eligible for 1 of 30, $5.00- $10.00 gift certificates. (to be awarded by a drawing after the race. Winners Must Be Present.) TIMES: Top 200 will be posted on master finish board. All other times will be callgd out at finish line. ------------------------------------------------------------- - - - - -- - ENTRY In consideration of the acceptance of my entry in the Saratoga Community Footrace, I, -for myself, my executors, administrators, and assignees do'here -by release and discharge the City of Saratoga, Saratoga Chamber of Commerce, Pacific Valley Bank, West Valley College, Bill Campbell,and ®eorge Wightman of damages, demands, actions whatsoever, in.any manner arising, or growing, out of my participating in said athletic event. I attest and verify that I have full knowledge of the risk involved in this event and I am physically fit, and sufficiently trained,.to participate in this event. SIGNATURE (participant) PRINT NAME STREET — T-Shirt Size (circle one) S M L XL (Parents signature, if under 18 AGE _�_... SE)t M .F CITY ZIP �� PHONE 14000 FRUITVALE AVENUE ■ SARATOGA, CALIFORNIA 95070 ■ (408) 867 -2200 VIKING ATHLETICS Jim Root DIRECTOR OF ATHLETICS WRESTLING El Brown DIVISION CHAIRMAN BASKETBALL Bill Campbell CROSS COUNTRY TRACK John Nicholas FOOTBALL Bob Sutter GOLF Dick Schwendinger SOCCER Les Hearn WOMEN'S SOFTBALL Gene Nyquist SWIMMING Joan Sarlo WOMEN'S TENNIS Dan Braden TENNIS Claudine Simpson WOMEN'S VOLLEYBALL Don Peckham GYMNASTICS Diane Tsutsumi WOMEN'S BASKETBALL Ed Ferreira TRAINER Diana Vargas DIVISION SECRETARY August 29, 1983 TO: Mayor David Moyles FROM: Bill Campbell %1"%ff WEST VALLEY COLLEOE w �r REGARDING: Approval for Sixth Annual Saratoga Community Footrace DATE: September 18, 1983 TIME: 9:00 A.M. DISTANCE: 6.2 miles DIRECTORS: George Wightman Bill Campbell COURSE: Map enclosed This race course has been used the past 5 years with no problems. QUESTIONS: Bill Campbell /avb Home: 353 -1843 Work: 867 -2200, Ext, 426 Member of Golden Gate Conference S15 -19 SARATOGA CHAMBER OF COMMERCE P.O. BOX 161 0 20460 SARATOGA -LAS GATOS ROAD 0 SARATOGA. CALIFORNIA 95070 (408) 867 -0753 August 25, 1983 Mr. Dan Trinidad Director of Maintenance Services City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 Dear Dan: As per our telephone conversation, the Chamber's 18th Annual Fall Parade is on September 18, 1983. The parade starts at 2 p.m. from Saratoga and Fruitvale avenues. It goes down Saratoga Avenue to Big Basin Way to 6th Street. You'll need to get permission to close the roads while the parade is in motion. We have enclosed copies from our file which should help you. Sincerely, J� DOROTHY DAY DD:jw Executive Director ti .MOAN CT. •08 1I11 0411 A _ - _ ` �1 �_-' ( ! 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