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HomeMy WebLinkAbout11-02-2011 City Council minutes MINUTES SARATOGA REGULAR CITY COUNCIL MEETING NOVEMBER 2, 2011 The City Council conducted interviews for vacancies on the Library Commission at 5:00 p.m. in the Administrative Conference Room. The City Council met in Closed Session at 5:30 p.m. in the Administrative Conference Room. ANNOUNCEMENT OF CLOSED SESSION Conference with Labor Negotiators (Government Code Section 54957.6) A. Employee Organizations: Saratoga Management Association, Saratoga Employees Association, and/or the Northern California Carpenters Regional Council, Carpenters Forty Six Counties Conference Board. Agency Designated Representatives: Deanna Mouser, Monica LaBossiere, Dave Anderson B. Unrepresented Employee: City Manager Agency Designated Representatives: Catherine Engberg, Deanna Mouser Mayor Miller called the Regular City Council meeting to order at 7:00 p.m. and lead the Pledge of Allegiance. ROLL CALL PRESENT: Council Members Manny Cappello, Emily Lo, Jill Hunter, Vice Mayor Chuck Page, and Mayor Howard Miller ABSENT: None ALSO Dave Anderson, City Manager PRESENT: Catherine Engberg, Acting City Attorney Ann Sullivan, City Clerk John Cherbone, Public Works Director Michael Taylor, Recreation and Facilities Director James Lindsey, Community Development Director Mary Furey, Finance and Administrative Services Director Crystal Morrow, Administrative Analyst I /II Monica LaBossiere, Human Resource Manager Kimberly Thomas, MTEP Exchange Participant REPORT OF CITY CLERK ON POSTING OF AGENDA City Clerk Ann Sullivan reported that pursuant to Government Code 54954.2, the agenda for the meeting of November 2, 2011 was properly posted on October 27, 2011. 1 At this time Mayor Miller invited City Clerk Ann Sullivan to join him in the center of the stage along with the Vice Mayor and Council Members. Mayor Miller announced that this meeting would be Ann's last Council meeting as she will be retiring from the City of Saratoga effective November 11, 2011. The Council presented Ann with a commendation in recognition of her service to the City. Saratoga resident, Marilyn White, read a letter of acknowledgement to Ann and thanked her for her service to the community and to the Muko -shi Sister City Program. MAYOR'S REPORT ON CLOSED SESSION Mayor Miller noted there was nothing to report from Closed Session. COMMUNICATIONS FROM COMMISSIONS PUBLIC Rabbi Daniel Pressman, Rabbi of Congregation Beth David and representative of the Saratoga Ministerial Association (Association), provided a brief report of the Joint Meeting the Association held with the City Council prior to the 7:00 p.m. Regular Council Meeting. He also acknowledged the presence of Kevin Cole, Bishop of the Latter Day Saints Ward. Rabbi Pressman noted the members of the Association meet monthly to discuss issues of mutual interest and how they can all better serve the community. He noted three important upcoming events including the annual Thanksgiving service held at 10:00 a.m. on Thursday, November 24, 2011 at Prince of Peace Church; adding this service is open to everyone in the community. He spoke about the annual Saratoga Serves community event which involves the participation of all the Saratoga Houses of Worship and the entire community. He added this is an opportunity for everyone to engage in community service during March 17 24, 2012, both within and beyond the borders of Saratoga. In addition, he noted the neighborhood block parties initiated by the Association several years ago, continues to be well received and is a wonderful way to promote and build community relations. Rabbi Pressman concluded by thanking the Council for their continued support of the Saratoga Ministerial Association. COUNCIL DIRECTION TO STAFF On behalf of the entire Council Mayor Miller thanked Rabbi Pressman for all that the Association does to build a strong community. ORAL COMMUNICATIONS ON NON AGENDIZED ITEMS No one requested to speak at this time. COUNCIL DIRECTION TO STAFF None ANNOUNCEMENTS Council Member Hunter noted that the grand reopening of Ravenwood Park is scheduled for 3:30 p.m. on November 3rd at Ravenwood Park. The grand opening of Joe's Trail is scheduled at 3:30 p.m. on November 17, 2011, and on the Diwali event will be on Sunday, November 6, 2011. In addition, she noted the Village's annual holiday wreath contest would begin in the next couple weeks and that more information would be forthcoming. She also noted that on Saturday, November 5 there would be a special event celebrating the acquisition of Congress Springs Quarry and that Mayor Miller would be providing more information on that event. Council Member Lo announced the Tenth Annual Tree Lighting Ceremony will be held at Blaney Plaza on Friday, November 25, 2011 from 5:30 to 6:00 p.m. and the Village Open House, sponsored by the Saratoga Chamber of Commerce, will follow immediately from 6:00 p.m. to 9:00 p.m. In addition, the Book —Go —Round will hold their open house that same evening at 6:00 p.m. Mayor Miller invited everyone to join the City of Saratoga in celebrating the acquisition of Congress Springs Quarry on Saturday, November 5, 2011 at 10:00 a.m. at Congress Springs Quarry located off Toll Gate Road. He added that the City has been working with the County of Santa Clara and Midpeninsula Regional Open Space District to purchase this section of property, which is located off Congress Springs Road/Highway 9 near Hakone Gardens and that with the purchase of this property, the City will be one step closer to constructing the Saratoga -to- the -Sea Trail. Mayor Miller also invited everyone to check out the many wonderful activities and workshops that are available in the Fall Saratoga Activity Guide. CEREMONIAL ITEMS 1. TOBACCO FREE COALITION OF SANTA CLARA COUNTY RECOGNITION OF CITY OF SARATOGA STAFF RECOMMENDATION: Accept recognition from Tobacco Free Coalition of Santa Clara County. Mayor Miller noted the Tobacco Free Coalition of Santa Clara County had expressed an interest in recognizing the City of Saratoga for the City's outstanding leadership in reducing the use of tobacco in the Saratoga community. He noted there were several members of this organization present this evening and invited them to join him and the rest of the Council up on stage for the public recognition. SPECIAL PRESENTATIONS 2. PRESENTATION BY LOCAL AGENCY FORMATION COMMISSION (LAFCO) STAFF RECOMMENDATION: Watch a short presentation given by Neelima Palacherla, LAFCO representative, regarding the Saratoga Fire Protection District and provide input to LAFCO. Neelima Palacherla, Executive Officer with the Santa Clara County Local Agency Formation Commission (LAFCO), provided an informational presentation on the the possibility of the dissolution of the Saratoga Fire District and annexation to Central Fire District. Ms. Palacherla noted the Saratoga Fire Protection District is an independent special district with a three- member elected Board of Directors and currently contracts with Central Fire District for all its services. Ms. Palacherla added the purpose of her presentation was to seek input from the City Council regarding LAFCO's proposal to dissolve the Saratoga Fire District and annex to Central Fire District. Mayor Miller invited public comment. The following people requested to speak on this item: Kathleen Casey David Moyles, Saratoga Fire District Commissioner No one else requested to speak on this item. Mayor Miller closed the public comment period. Council presented questions to Ms. Palacherla regarding LAFCO's proposal to dissolve the Saratoga Fire District and after a lengthy discussion Council concurred there is a genuine purpose for a local Fire District and that they prefer to keep the Fire District as it is. In addition, they noted there wouldn't be any significant savings if the Saratoga Fire District was dissolved and annexed to the Central Fire District. Council thanked Ms. Palacherla for her presentation and LAFCO for engaging in this process. At this time Mayor Miller invited the students that were present for their government class up on stage for recognition and comments. CONSENT CALENDAR 3. CITY COUNCIL REGULAR MEETING MINUTES OCTOBER 19, 2011 STAFF RECOMMENDATION: Approve minutes. PAGE /CAPPELLO MOVED TO APPROVE CITY COUNCIL REGULAR MEETING MINUTES OCTOBER 19, 2011. MOTION PASSED 5 -0 -0. 4. TREASURER'S REPORT FOR THE MONTH ENDED SEPTEMBER 30, 2011 STAFF RECOMMENDATION: Review and accept the Treasurer's Report for the month ended September 30, 2011. PAGE /CAPPELLO MOVED TO ACCEPT THE TREASURER'S REPORT FOR THE MONTH ENDED SEPTEMBER 30, 2011. MOTION PASSED 5 -0 -0. 5. REVIEW OF ACCOUNTS PAYABLE CHECK REGISTERS STAFF RECOMMENDATION: That the City Council review and accept check registers for the following accounts payable payment cycles: October 13, 2011 October 20, 2011 PAGE /CAPPELLO MOVED TO ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: OCTOBER 13, 2011 AND OCTOBER 20, 2011. MOTION PASSED 5 -0 -0. 6. SUBDIVISION IMPROVEMENT AGREEMENT AMENDMENT STAFF RECOMMENDATION: 1. Approve Amendment to the Subdivision Improvement Agreement between Warren A. Sturla and the City of Saratoga. 2. Authorize the City Manager to execute the Subdivision Improvement Agreement Amendment. Kathleen Casey removed this item for comment. PAGE/HUNTER MOVED TO 1. APPROVE AMENDMENT TO THE SUBDIVISION IMPROVEMENT AGREEMENT BETWEEN WARREN A. STURLA AND THE CITY OF SARATOGA; AND 2. AUTHORIZE THE CITY MANAGER TO EXECUTE THE SUBDIVISION IMPROVEMENT AGREEMENT AMENDMENT. MOTION PASSED 5 -0 -0. 7. COUNCIL RESOLUTION TO ADOPT MEMORANDUM OF UNDERSTANDING FOR THE SARATOGA EMPLOYEE ASSOCIATION (SEA) STAFF RECOMMENDATION: Adopt the Memorandum of Understanding between the City of Saratoga and Saratoga Employee Association (SEA) July 1, 2011 to June 30, 2015. RESOLUTION NO. 11— 069 PAGE /CAPPELLO MOVED TO ADOPT THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SARATOGA AND SARATOGA EMPLOYEE ASSOCIATION (SEA) JULY 1, 2011 TO JUNE 30, 2015. MOTION PASSED 5 -0 -0. 8. COUNCIL RESOLUTION TO ADOPT MEMORANDUM OF UNDERSTANDING FOR THE SARATOGA MANAGEMENT ORGANIZATION (SMO) STAFF RECOMMENDATION: Adopt the Memorandum of Understanding between the City of Saratoga and Saratoga Management Organization (SMO) July 1, 2011 to June 30, 2015. RESOLUTION NO. 11— 070 PAGE /CAPPELLO MOVED TO ADOPT THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SARATOGA AND SARATOGA MANAGEMENT ORGANIZATION (SMO) JULY 1, 2011 TO JUNE 30, 2015. MOTION PASSED 5 -0 -0. 9. COUNCIL RESOLUTION TO APPROVE EMPLOYMENT POLICY FOR UNREPRESENTED HUMAN RESOURCES MANAGER MONICA LABOSSIERE "LABOSSIERE STAFF RECOMMENDATION: Approve the terms and conditions contained in said Resolution for Salary and Benefit Agreement for Unrepresented Human Resources Manager effective July 1, 2011. Kathleen Casey removed this item for comment. RESOLUTION NO. 11— 071 PAGE/HUNTER MOVED TO APPROVE THE TERMS AND CONDITIONS CONTAINED IN SAID RESOLUTION FOR SALARY AND BENEFIT AGREEMENT FOR UNREPRESENTED HUMAN RESOURCES MANAGER EFFECTIVE JULY 1, 2011. MOTION PASSED 5 -0 -0. 10. COUNCIL RESOLUTION TO APPROVE AGREEMENT FOR EMPLOYMENT OF CITY MANAGER DAVID ANDERSON "ANDERSON STAFF RECOMMENDATION: Approve the terms and conditions contained in said Agreement for Employment between Anderson and the City effective November 2, 2011. Kathleen Casey removed this item for comment. RESOLUTION NO. 11— 072 PAGE/HUNTER MOVED TO APPROVE THE TERMS AND CONDITIONS CONTAINED IN SAID AGREEMENT FOR EMPLOYMENT BETWEEN ANDERSON AND THE CITY EFFECTIVE NOVEMBER 2, 2011. MOTION PASSED 5 -0 -0. PUBLIC HEARINGS None OLD BUSINESS None NEW BUSINESS 11. EXTENSION OF PREANNEXATION AGREEMENT FOR 19351 REDBERRY DRIVE (APN 510 -25 -062) STAFF RECOMMENDATION: Authorize City Attorney to extend the term of the Preannexation Agreement for the property located at 19351 Redberry Drive (APN 510 -25 -062), an approximately 1.39 (gross) acre parcel contiguous with the limits of the City of Saratoga and within the City's Sphere of Influence and Urban Service Boundaries, from November 4, 2011 to February 2, 2012. Interim City Attorney Catherine Engberg presented the staff report. Mayor Miller invited public comment. No one requested to speak on this item. Mayor Miller closed the public comment period. PAGE /CAPPELLO MOVED TO AUTHORIZE THE CITY ATTORNEY TO EXTEND THE TERM OF THE PREANNEXATION AGREEMENT FOR THE PROPERTY LOCATED AT 19351 REDBERRY DRIVE (APN 510 -25 -062), AN APPROXIMATELY 1.39 (GROSS) ACRE PARCEL CONTIGUOUS WITH THE LIMITS OF THE CITY OF SARATOGA AND WITHIN THE CITY'S SPHERE OF INFLUENCE AND URBAN SERVICE BOUNDARIES, FROM NOVEMBER 4, 2011 TO FEBRUARY 2, 2012. MOTION PASSED 5 -0 -0. 12. SIGN ORDINANCE UPDATE STAFF RECOMMENDATION: Provide input to staff. Cynthia McCormick, Planner, presented the staff report. Doug Robertson, Chair of the Planning Commission, was present to provide additional information. Mayor Miller invited public comment. The following person requested to speak on this item: Kathleen Casey No one else requested to speak on this item. Mayor Miller closed the public comment period. The City Council thanked the Planning Commission for its work on the sign ordinance. Members of the Council expressed support for the development of districts with distinct sign ordinance regulations. The Council advocated for a sign ordinance that balances the needs of local business, the interests of the community, and the aesthetics of the City. The Council indicated a desire for continued public participation in the sign ordinance update and for an ordinance that reflects signage currently in place in Saratoga. The Council urged the Planning Commission to complete the sign ordinance by April 2012. ADHOC AGENCY ASSIGNMENT REPORTS Mayor Howard Miller reported: West Valley Mayors and Managers Association —he noted that Teen Force presented at the last West Valley Mayor's and Manager's Meeting. A presentation has been scheduled for a future City Council meeting. Vice Mayor Chuck Page reported: Mayor /Vice Mayor Oath of Office he shared the results of a survey City Clerk Ann Sullivan sent to the City Clerk listserve on the oath of office for Mayors and Vice Mayors. Most organizations use the oath of office required by the State for newly elected officials. Vice Mayor Page suggested that the Council continue to use this oath of office for the Mayor and Vice Mayor. Councilmember Jill Hunter reported: Historical Foundation the Saratoga Historical Foundation will meet next week. The Museum is opening its new exhibit, titled "Christmas," on Friday. SASCC The SASCC holiday event at Summerwinds Nursery has been canceled. At no cost to SASCC, a group of Stanford University business students will be advising SASCC on a business model. The process will involve interviews with the Board, analysis of the SASCC budget, and a strategic meeting with Board. Village Adhoc A Village Streetscape Meeting was held on October 26, 2011. Many of those in attendance expressed an interest in putting an arch over Big Basin Way near Highway 9. Councilmember Emily Lo reported: Library Joint Powers Association she provided an update on the County Library's non- resident card that can be purchased for $80. Free library cards have been provided to students in grades kindergarten through 12 in schools with district boundaries that overlap Library district boundaries. Council Member Lo shared that the JPA Board will discuss further exemptions to the non resident fee, such as library cards for volunteers, and that the issue would go before the Library JPA Board. Councilmember Manny Cappello reported: Highway 9 AdHoc he attended the Highway 9 Ad Hoc Committee meeting with Council Member Emily Lo on October 24, 2011 at Monte. Sereno Council Chambers. There were approximately 50 people in attendance. During the meeting, the public was given an update on the work completed and improvements that will be made in the future. Santa Clara County Emergency Council the County is holding a meeting on emergency preparedness on November 3, 2011. CITY COUNCIL ITEMS Council Member Lo asked the Council to agendize discussion on banner options in Blaney Plaza. Mayor Miller requested that the Council consider combining the Reorganization Meeting on December 6, 2011 with the Regular Meeting on December 7, 2011. CITY MANAGER'S REPORT None ADJOURNMENT There being no additional business Mayor Miller asked for a motion to adjourn the meeting. PAGE /HUNTER MOVED TO ADJOURN THE REGULAR MEETING AT 10:30 P.M. MOTION PASSED 5 -0 -0. Respectfully submitted: M Cryst Morrow City Clerk